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HomeMy WebLinkAbout6/11/2015 - City Arts Commission - 01 Draft MinutesDRAFT Newport Beach City Arts Commission Regular Meeting Minutes Thursday, May 14, 2015 – 5:00 PM City Council Chambers I. CALL MEETING TO ORDER Chair Goldberg called the meeting to order at 5:00 PM. II. ROLL CALL Commissioners Present: Rita Goldberg, Chair Arlene Greer, Vice Chair Caroline Logan, Secretary Judy Chang (Absent) Lynn Selich Robert Smith Charles Ware Staff Present: Dave Curtis, Library Services Manager Elaine McMillion, Administrative Support Specialist III. PUBLIC COMMENTS Jim Mosher, Newport Beach resident, commented positively on the James Strombotne Exhibition but wondered why it was repeated from last year, when there is a long list of artists wanting to exhibit. Regarding the borrowed art from OCMA, he expressed concerns with delegating the matter to a sub- committee as they are supposed to be "advisory only". He commented on the restoration of "Metalphor" noting that residents do not like it and would be happy if it were removed altogether and replaced with another sculpture. Additionally, he commented on the formation of a citizen's advisory committee. IV. APPROVAL OF MINUTES - DRAFT Minutes – April 2, 2015 Members of the Commission offered corrections to the minutes. Motion made by Secretary Logan, seconded by Vice Chair Greer, and carried (6-0-0-1) to approve the minutes of April 2, 2015, as revised. AYES: Goldberg, Greer, Logan, Selich, Smith, Ware NOES: None ABSTENTIONS: None ABSENT: Chang V. CURRENT BUSINESS A. CONSENT CALENDAR 1. Correspondence and Press - Review of any Arts Commission correspondence and/or marketing materials that have been received. 2. Financial Report - Review of attached financial information. Newport Beach City Arts Commission Regular Meeting Minutes May 14, 2015 Page 2 3. Cultural Arts Activities - Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Motion made by Vice Chair Greer, seconded by Secretary Logan, and carried (6-0-0-1) to approve the Consent Calendar. AYES: Goldberg, Greer, Logan, Selich, Smith, Ware NOES: None ABSTENTIONS: None ABSENT: Chang B. ITEMS FOR REVIEW AND POSSIBLE ACTION 1. James Strombotne Exhibition – The Fine Arts Ad Hoc Subcommittee will ask the City Arts Commission to approve a Fine Arts exhibition of a selection of James Strombotne’s sculptures and paintings. Vice Chair Greer provided an update on the aforementioned item including background, and other exhibits by Mr. Strombotne. She requested approval of the matter and stated the exhibition will be held in June and July 2015. It was noted that although he was featured in a prior exhibition, the proposed exhibition will be of a variety of mediums. Discussion followed regarding the timing of exhibitions. Motion made by Commissioner Smith, seconded by Commissioner Ware, and carried (6-0-0-1) to approve a Fine Arts exhibition of a selection of James Strombotne's sculptures. AYES: Goldberg, Greer, Logan, Selich, Smith, Ware NOES: None ABSTENTIONS: None ABSENT: Chang 2. Borrowed Art from OCMA – The Civic Center Art Placement Ad Hoc Subcommittee will ask the City Arts Commission to review and approve a proposal to borrow art from the Orange County Museum of Art for display in the Civic Center. Secretary Logan provided details of the report. She addressed the Subcommittee's relationship with OCMA, and Commissioner Ware's efforts with an inventory of City sites. Commissioner Ware reported being in introductory stages of exploring an art-sharing relationship with OCMA for potential display of art in City Hall. He reported completing an inventory of sites and a detailed facilities report and noted that the Subcommittee is waiting for OCMA's review. If it is decided to move forward with the matter, the Subcommittee will advise the Commission and obtain public input regarding specific pieces to consider, for display. Discussion followed regarding the importance of addressing insurance and liability in the proposal. 2 Newport Beach City Arts Commission Regular Meeting Minutes May 14, 2015 Page 3 Motion made by Commissioner Smith, seconded by Vice Chair Greer, and carried (6-0-0-1) to approve a proposal to borrow art from the Orange County Museum of Art for display in the Civic Center. AYES: Goldberg, Greer, Logan, Selich, Smith, Ware NOES: None ABSTENTIONS: None ABSENT: Chang 3. Restoration of "Metalphor" – Staff will request the City Arts Commission to review and approve the restoration of the sculpture "Metalphor". Discussion followed regarding the original value of the sculpture, exposure of the piece to the elements, the need to consider the suitability of future pieces to the outdoor environment, cost related to restoration, Motion made by Commissioner Smith, seconded by Vice Chair Greer, to approve the restoration of the sculpture "Metalphor". Discussion continued regarding ensuring that pieces will receive regular upkeep and be properly maintained, the importance of taking care of what the City currently has, and, the possibility of obtaining another bid for the restoration. Library Services Manager Dave Curtis reported that another bid was received but it was substantially higher than the suggested bid. Ensuing discussion continued regarding the importance of regular maintenance and it was suggested to inspect the City's public art, every two years and note recommendations in order to avoid long-term maintenance responsibility issues. It was noted that the existing location does not compliment the piece and that adding another piece near it would make it "more" acceptable". Discussion followed regarding the costs of building a new foundation if another location is deemed suitable. Motion made by Commissioner Smith, seconded by Secretary Logan, and carried (5-0-1-1) to approve the restoration of the sculpture "Metalphor" but, consider whether another location would be better-suited, as well as related costs. AYES: Goldberg, Greer, Logan, Smith, Ware NOES: None ABSTENTIONS: Selich ABSENT: Chang 4. Formation of a Citizens Advisory Committee – The Cultural Arts Collaboration Subcommittee will request that the City Arts Commission approve a proposal to create a Citizen’s Advisory Committee to advise the Cultural Arts Collaboration Subcommittee on fundraising activities. Commissioner Selich suggested future consideration of renaming the Subcommittee to Public/Private Arts Alliance. She added that the Advisory Committee would advise the Subcommittee on fundraising activities and public/private alliances. She reported that Janet Ray, a 3 Newport Beach City Arts Commission Regular Meeting Minutes May 14, 2015 Page 4 local leader, Fred Page, Tom Monahan and Melissa Shriver have agreed to be on the Advisory Committee. Commissioner Selich stated she would like to limit the Advisory Committee to eight-to- ten people and hoped that it would be completely formed by the Arts Commission's next meeting. Discussion followed regarding the possibility of having a cross-section representation of the community rather than just the private-donor world. Commissioner Selich addressed the purpose of the Subcommittee and fundraising at a high level to help in reaching long-term goals. Discussion continued regarding the makeup and function of the Advisory Committee, the function of the Subcommittee, sun-setting same when it completes formation of the Advisory Committee and offering clarity in terms of the goals for each. Motion made by Vice Chair Greer, seconded by Commissioner Ware, and carried (6-0-0-1) to approve a proposal to create an Advisory Committee to advise the Cultural Arts Collaboration Subcommittee (Public/Private Arts Alliance) on fundraising activities. AYES: Goldberg, Greer, Logan, Selich, Smith, Ware NOES: None ABSTENTIONS: None ABSENT: Chang 5. Sister Cities – Secretary Logan will make a presentation on Newport Beach Sister Cities activities. Secretary Logan provided information regarding the Newport Beach Sister Cities Association, addressed the Newport Beach Sister Cities and provided an update on its activities. She announced that the City of Ensenada is interested in rebuilding cultural relationships with Newport Beach. It was noted that the matter would be more-appropriate under "Monthly Reports" as no action is needed. C. MONTHLY REPORTS 1. Newport Beach Sculpture Garden Ad Hoc Subcommittee - Commissioner Robert Smith (Chair), Chair Rita Goldberg, Commissioner Charles Ware Commissioner Smith announced that "Red" was installed in April and that Phase 2 RFPs closed with 81 sculptors submitting proposals of 94 images. He added that the selection committee will meet next week to select 10, with three alternates, and addressed makeup of the committee. He requested placing presentation of a slide show and report regarding selection of sculptures for the Newport Beach Sculpture Garden on the Commission's agenda in June. Once approved, installation will be in August and the ten sculptures will be unveiled on September 12th. Discussion followed regarding encouraging bids from local artists and review of the matter by City Council. 4 Newport Beach City Arts Commission Regular Meeting Minutes May 14, 2015 Page 5 2. Civic Center Art Placement Ad Hoc Subcommittee - Secretary Caroline Logan (Chair), Commissioner Charles Ware No report at this time. 3. Arts Master Plan Steering Committee - Chair Rita Goldberg (Chair) , Vice Chair Arlene Greer, Secretary Caroline Logan Chair Goldberg reported that the aforementioned Committee can be sun-setted. Discussion followed regarding allowing the possibility of re-engaging the Committee in the future; not sun-setting the Committee in order to have the Master Plan be in the fore-front. Chair Goldberg explained that the Committee worked with Arts OC to create the Arts Master Plan. Since it has accomplished its function, it would be appropriate to sun-set same. It was noted that No. 10, within the Master Plan, has been eliminated. Discussion followed regarding City Council seeking additional guidance from the Arts Commission. Chair Goldberg stated that in light of Council's direction, the Arts Master Plan Steering Committee will continue to function. 4. Arts Foundation Liaison Ad Hoc Subcommittee - Commissioner Robert Smith Commissioner Smith announced that during the last City Council meeting, the Arts Foundation was presented with a check for $175,000 from the Balboa Performing Theater Foundation. He noted that the money must be used for performing arts with some focus on the Balboa Village. He added that the next meeting of the Arts Foundation will be on Tuesday, May 19th at Honey Hofstadter's (CHECK SPELLING) home. Work will continue on the "Art in the Park" program, scheduled for October 11th. Chair Goldberg reported that the Arts Foundation wanted to present the check directly to the Arts Commission, but could not, as they had to give it to a 501.C3 entity. Commissioner Selich thanked that Foundation for their contribution and asked that staff provide a report regarding the status of the funds and use of the money by the Arts Commission. She asked that an item be placed on a future agenda for consideration of creating an endowment with part of the funds to facilitate access of the funds by the Arts Commission. 5. Fine Arts Ad Hoc Subcommittee - Vice Chair Arlene Greer (Chair), Commissioners Judy Chang and Lynn Selich Vice Chair Greer provided an update of Fine Arts exhibits in the Central Library as well as an upcoming lecture by the featured artist. She announced upcoming exhibitions and artists scheduled for the Library through January, 2016. 6. Performing Arts Ad Hoc Subcommittee – Chair Rita Goldberg (Chair), Vice Chair Arlene Greer, Commissioner Lynn Selich 5 Newport Beach City Arts Commission Regular Meeting Minutes May 14, 2015 Page 6 Chair Goldberg noted looking forward to an exciting summer and stated that the first event will be on June 7th. 7. Cultural Arts Collaboration Subcommittee – Commissioner Lynn Selich (Chair), Vice Chair Arlene Greer, Commissioner Judy Chang Commissioner Selich reiterated that the aforementioned Subcommittee will be sun-setted once the Advisory Committee is formed. 8. Newport Beach Art Exhibition Ad Hoc Subcommittee – Vice Chair Arlene Greer (Chair), Commissioner Judy Chang, Secretary Caroline Logan Vice Chair Greer provided an update of the Newport Beach Art Exhibition addressing the number of participating artists and works of art. She reported that the Ad Hoc Subcommittee will meet next week to consider additional works and send out acceptance letters. The event will be held on June 13th and Vice Chair Greer listed the various elements and features of the exhibit. Additionally, she addressed publicity and hours of the exhibition and thanked the Arts Foundation and National Charity League Volunteers for their assistance. 9. Art Site Suitability Ad Hoc Subcommittee – Secretary Caroline Logan (Chair), Commissioner Charles Ware No report at this time. VI. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Commissioner Smith requested placing presentation of a slide show and report regarding the proposed second phase of the sculpture exhibition in the Newport Beach Sculpture Garden, on the Arts Commission's agenda in June. Commissioner Selich asked that an item be placed on the Commission's June agenda for consideration of creating an endowment with part of the funds from the Arts Foundation to facilitate access to the funds by the Arts Commission. Additionally, she would like consideration of a date in 2016 for the performance of the Pacific Symphony and allocation for a commissioned piece by Phil Marshall. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher reported that Policy I-11 was presented to City Council along with others and was made official as of May 12th. He addressed the location of the June meeting of the Coastal Commission and suggested the Arts Commission may need to change its meeting venue. Vice Chair Greer reported that on June 9th, the Gene and Diane Crane (CHECK SPELLING) acceptance of paintings will be on City Council's agenda. VIII. ADJOURNMENT – 6:22 PM 6 Newport Beach City Arts Commission Regular Meeting Minutes May 14, 2015 Page 7 Submitted by: _________________________ 7