HomeMy WebLinkAbout07 - Back Bay View Park Maintenance — NOC and Acceptance of Contract No. 5892TO:
FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
November 10, 2015
Agenda Item No. 7
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Patrick Arciniega, Senior Civil Engineer
PHONE: 949-644-3347
TITLE: Back Bay View Park Maintenance — Notice of Completion and
Acceptance of Contract No. 5892
ABSTRACT:
On January 27, 2015, City Council awarded the Back Bay View Park Maintenance
project to KASA Construction of Chino, California for the $174,400.00 base contract and
a $136,000.00 additive bid item amount. The required work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond sixty-five (65) days
after the Notice of Completion has been recorded in accordance with applicable
portions of the Civil Code; and
c) Release the Faithful Performance Bond one (1) year after acceptance by the City
Council.
FUNDING REQUIREMENTS:
The current adopted FY 2015-2016 Capital Improvement Budget includes sufficient
funding for this expenditure. Project costs were expensed to the General Fund account
01001929-980000-15P11 in the Public Works Department,.
7-1
Back Bay View Park Maintenance — Notice of Completion and Acceptance of Contract
No. 5892
November 10, 2015
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$310,400.00
$314,085.84
10%
2.1%
2.1%
0
Allowed Contract Time (days)
180
Actual Time
0
Under (-) or Over (+)
The work necessary to complete this contract included restoration of the original park
meadow sedge grass and the south park entrance off of Coast Highway. Both of these
areas had been severely overgrown since the original landscaping planted in 2004. In
addition, some of the park amenities such as tables and trash receptacles were
updated, a small extension was made to a decomposed granite walkway along the
western edge of the meadow, and an existing trail to the western edge of the bluff was
improved to address erosion and vegetation trampling issues.
The total cost of the contract ($310,400.00) was comprised of the cost of the initial bid
items to be constructed ($174,400.00), the Council approved additive bid items
($136,000.00), and the approved contract change orders ($3,685.84 for additional rabbit
fencing).
The contract was completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Awarded Contract Amount:
Total of Change Order:
Final Contract Cost:
A summary of the project schedule is as follows:
$ 310,400.00
$ 3,685.84
$ 314,085.84
Estimated Completion Date Per FY 15/16 Baseline Schedule June 5, 2015
Project Awarded For Construction January 27, 2015
Contract Completion Date With Approved Extensions June 22, 2015
Actual Substantial Construction Completion Date June 15, 2015
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (minor alteration of
7-2
Back Bay View Park Maintenance — Notice of Completion and Acceptance of Contract
No. 5892
November 10, 2015
Page 3
existing public facilities with negligible expansion) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Project Location Map
7-3
wFST
ISLAND
BACK BAY VIEW PARK
hiGy�'q Y
wFST
(PV r)
EAST AST
DRIVE
EAST
(PVT)
DRIVE
PROMONTORY cii
DRIVE O
6 EAST (PVT) X
yS��F m
�O
7
Dgivrz
BACK BAY VIEW PARK
LOCATION MAP
eqc
eqy
oR��F
VILLA l
l'OlA/T 1
DR/VF
(PVT)
Attachment A
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-5892 01/12/15
1�OO�
>\ NF
7-4