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HomeMy WebLinkAboutRestaurant Association BID Agenda Packet 11/18/2015CITY OF NEWPORT BEACH NEWPORT BEACH RESTAURANT BUSINESS IMPROVEMENT DISTRICT AGENDA 1600 Newport Center Drive, Suite 120, Newport Beach, 92660 Wednesday, November 18, 2015 - 9:30 AM Newport Beach Restaurant Business Improvement District Members: Jim Walker, President Ronald Schwartz, Vice President Dan Miller, Director Antonio Bevaqua, Director Joe Campbell, Director Sheri Drewry, Director Stephen Joyce, Director Mario Marovic, Director John Robinson, Director Vacant, Director Vacant, Director The Newport Beach Restaurant Business Improvement District meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Newport Beach Restaurant Business Improvement District agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Business Improvement District and items not on the agenda but are within the subject matter jurisdiction of the Newport Beach Restaurant Business Improvement District. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Mary Locey, Management Analyst, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3031 or mlocey@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the City Manager’s Office 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PUBLIC COMMENTS ON AGENDA AND NON-AGENDA ITEMS IV.CURRENT BUSINESS Approval of Minutes1. Review the draft September 16, 2015 meeting minutes. Recommended Action: Board to approve the September 16, 2015 meeting minutes. 2015-0916-NBRA BID Draft Meeting Minutes November 18, 2015 Page 2 Newport Beach Restaurant Business Improvement District Meeting Nomination of Board Members to Fill Unscheduled Vacancies2. Summary: Board to review applications and accept nominations for the two open NBRA BID board seats. Recommended Action: Board to nominate two applicants for City Council appointment to the NBRA BID board of directors to complete the term through June 30, 2015. NBRA BID Application-2015-1106-Redacted BID Financial Reports (Miller)3. Summary: Review of the BID financials ending October 2015. Recommended Action: Board to accept and file the BID finanicials ending October 2015. NBRA BID Financial Report-YTD-October 2015 President's Report (Walker)4. Summary: 1. Strategic Plan Update for FY 2015-2016 2. Membership Advisory Sub-Committee Update 3. Partner Program Review Recommended Action: Board to approve implementation of Partner Program. Marketing Report (Peak)5. Summary: 1. Fall marketing campaign update 2. Promotions, newsletters and advertising 3. Newport Beach Restaurant Week Recommended Action: None Adjournment6. Next NBRA BID meeting scheduled for January 27, 2016. BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) V.ADJOURNMENT   Page 1 of 3 Newport Beach Restaurant Association Business Improvement District Board Meeting Minutes – September 16, 2015 Newport Beach & Company 1600 Newport Center Drive, Suite 120 Newport Beach, CA 92660 I. CALL MEETING TO ORDER The meeting was called to order at 9:46 a.m. II. ROLL CALL Directors Present: Joe Campbell Ruby’s Diner Mario Marovic Dory Deli & Malarky’s Irish Pub Alexandra Robinson Park Avenue Café John Robinson Amelia’s Restaurant Ronald Schwartz Muldoon’s Irish Pub Jim Walker The Bungalow Restaurant Quorum Achieved Directors Absent: Antonio Bevaqua Canelletto Ristorante Veneto Sheri Drewry Wilma’s Patio Stephen Joyce Newport Beach Tennis Club Dan Miller Village Inn Cindy O’Shea Whole Foods Market & Back Bay Tavern BID Administrator Present: Polly Peak, Marketing Consultant Newport Beach & Company Guests Present: Doug McClain Newport Beach & Company III. PUBLIC COMMENTS ON AGENDA ITEMS None IV. APPROVAL OF MINUTES • President Walker requested a motion to approve the minutes from the July 22, 2015 meeting. MOTION: Director Schwartz moved to approve the July 22, 2015 meeting minutes. Director Marovic seconded the motion. The motion carried by the following vote: Ayes: Campbell, Marovic, A. Robinson, J. Robinson, Schwartz, Walker   Page 2 of 3 V. CURRENT BUSINESS A. BID Financial Reports • President Walker reviewed the BID financials for July & August 2015. • The City has sent out invoices for the assessments. • Income does not include any assessments that have been received or any of the funds from the City of Newport Beach. • All income and expenses are accounted for and correctly reflected in the bank statement. MOTION: Director Campbell moved to accept and file the financial reports. Director J. Robinson seconded the motion. The motion carried by the following vote: Ayes: Campbell, Marovic, A. Robinson, J. Robinson, Schwartz, Walker C. President’s Report President Walker reported on the following items: o Reviewed the Strategic Plan 2015-2016 Goals and Key Initiatives and noted that the board will need to develop a strategic plan moving forward in the next fiscal year. o Reviewed the draft of the Partner Program. The program would be open to individuals and companies who would like to connect with NBRA Members and Dine NB followers. o President Walker requested that Ms. Peak make requested edits to the language in the Partner Program, and place it on the agenda at the next meeting for final review and approval by the board. o The City received (100) responses to the NBRA Member Survey. Ms. Peak reviewed a recap of the responses by category. o President Walker asked to re-convene the Membership Advisory Committee to provide recommendations on membership categories and fee structure in order to meet the financial needs of the Association at the November meeting. o The Newport Beach Chamber of Commerce is hosting a Minimum Wage Forum as part of Wake-Up Newport on October 1, 2015, and NBRA members will be invited to attend the forum. D. Marketing Report • Ms. Peak provided updates on the following items: o Fall Marketing Campaign o Promotions, Newsletter and Advertising § NBRA to advertise in the official OC visitor map and the OC Guestbook in hotel rooms throughout Orange County. o New Website Features § Group Dining Guide § New Video Content § Holiday Dining Offers o Newport Beach & Company Brandscape Video o Newport Beach Restaurant Week § Jan 18-31, 2016 § Same menu price points as this year. § Will host a media preview event.   Page 3 of 3 § Charity involvement for Restaurant Week to be determined. Ms. Peak to present potential charity partners at the next meeting. § Early restaurant registration will be in October and regular registration in November. § Distributed a tentative media plan. The final media plan will be presented at the next meeting. o Industry Update VI. NBRA BID ANNOUNCEMENTS OR MATTERS, WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON- DISCUSSION ITEMS) None VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS None VIII. ADJOURNMENT The meeting adjourned at 11:35 a.m. The next board meeting will be Wednesday, November 18, 2015 at 9:30 a.m. at Newport Beach and Company. Newport Beach Restaurant Association Business Improvement District Board Meeting on Wednesday, November 18, 2015 Item IV. 3. The year to date (July through October 2015) financial reports will be distributed at the meeting.