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HomeMy WebLinkAbout2016-2 - Amending City Council Policy F-9 (City Vehicle/Equipment Replacement Guidelines)RESOLUTION NO. 2016-2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, AMENDING CITY COUNCIL POLICY F-9 (CITY VEHICLE/EQUIPMENT REPLACEMENT GUIDELINES) WHEREAS, the City of Newport Beach ("City") is governed, in part, by its Charter, Municipal Code and adopted City Council Policies; and WHEREAS, the City Council adopted City Council Policy F-9 (City Vehicle/Equipment Guidelines) to ensure that the full service life of each City vehicle or item of equipment is utilized to its fullest potential; and WHEREAS, City Council Policy F-9 provides a funding timeline for replacing City vehicles and specific equipment; and WHEREAS, City Council Policy F-9 implements uniform replacement guidelines for City vehicles and equipment across all City Departments; and WHEREAS, the City desires to amend City Council Policy F-9 to clarify the language regarding its intent and purpose. NOW, THERFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: The City Council hereby amends City Council Policy F-9 as shown in Exhibit 1, which is attached hereto and incorporated herein by reference. Section 2: All prior versions of City Council Policy F-9 are hereby repealed. Section 3: If any section, subsection, sentence, clause or phrase of this resolution is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution and each section, subsection, clause or phrase hereof, irrespective of the fact that any one (1) or more sections, subsections, sentences, clauses and phrases be declared unconstitutional. Section 4: The recitals provided in this resolution are true and correct and are incorporated into the substantive portion of this resolution. Section 5: Except as expressly modified in this resolution, all other City Council Policies, sections, subsections, sentences, terms, clauses and phrases set forth in the Council Policy Manual shall remain unchanged and shall be in full force and effect. Resolution No. 2016-2 Page 2of2 Section 6: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Section 7: If any section, subsection, sentence, clause or phrase of this resolution is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution and each section, subsection, clause or phrase hereof, irrespective of the fact that any one (1) or more sections, subsections, sentences, clauses and phrases be declared invalid or unconstitutional. Section 8: This resolution shall take effect immediately upon its adoption by the City Council and the City Clerk shall certify the vote adopting this resolution. ADOPTED this gch day of February, 2016. ATTEST: Leilani I. Brown City Clerk Diane B. Dixon Mayor Attachment: Exhibit 1 — Amended City Council Policy F-9 EXHIBIT 1 F-9 CITY VEHICLE/EQUIPMENT REPLACEMENT GUIDELINES PURPOSE: To establish a policy to provide a funding mechanism to ensure that the full service life of each City vehicle or item of equipment is utilized to its fullest potential, provide for funding timelines and implement uniform guidelines among all departments. POLICY: The Municipal Operations Department shall inspect the equipment annually after the vehicle/ equipment has reached its useful life - to determine the appropriateness of replacing each piece of equipment in conjunction with the assigned Department. All non -emergency vehicles shall be replaced based on, but not limited to, the following factors; expected service life, lifecycle maintenance costs, fuel efficiency, purchase price (cost), environmental rating etc. The City will actively seek opportunities to use cleaner burning fuels and higher efficiency vehicles when possible. Should the expected life of the equipment be less than expected, the Municipal Operations Department in conjunction with the Finance Department and the assigned Department will make a recommendation to the City Manager or his designee on the disposition and replacement of equipment. It shall be the policy of the City that the funding and replacement of all motor vehicles shall be normally based on the expected service life and condition of the vehicle described on the following schedule: Vehicle/Equipment Police Patrol /Traffic Vehicles Police Motorcycles Police Detective / Plain Vehicles Beach Vehicles / ATVs Sedans / Station Wagons / SUVs Pickup Trucks (1/4 to 3/4 Ton) Vans Ambulances (commercial chassis) Ambulances - Reserve Heavy Trucks (1 Ton and larger) Beach Cleaners Street Sweepers Small Boats / Personal Watercraft Large Emergency Boats Heavy Equipment Schedule for Replacement 75,000 miles or 4 years 75,000 miles or 5 years 80,000 miles or 8 years 4 years 120,000 miles or 12 years 100,000 miles or 10 years 100,000 miles or 10 years 100,000 miles or 8 years 4 years 120,000 miles or 12 years 8 years 10 years 10 years 25 years 10 years or 5,000 hours 1 Vehicle/Equipment Trailers Vactors /Sewer Rodders Welders, Saws, Pumps Transfer Equipment (Radios/ Beacons) Fire Engines - Frontline Fire Trucks - Frontline Fire Engine - Reserve Fire Truck - Reserve Schedule for Replacement 10 years 10 years 13 years 10 years 13 years 15 years 5-7 years 10-15 years I= Fire engines, trucks and ambulances are placed within stations as frontline vehicles when they are purchased. They will remain in a frontline status until the expected useful life is over. At that time, the engines and trucks will be placed in reserve status for an additional period of time as described above. Adopted - December 14,1992 Amended - January 24,1994 Amended - March 27,1995 Amended - May 8, 2001 Amended - October 27, 2015 Amended - February 9, 2016 Formerly F-26 2 STATE OF CALIFORNIA } COUNTY OF ORANGE } ss. CITY OF NEWPORT BEACH } I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; that the foregoing resolution, being Resolution No. 2016-2 was duly and regularly introduced before and adopted by the City Council of said City at a regular meeting of said Council, duly and regularly held on the 91° day of February, 2016, and that the same was so passed and adopted by the following vote, to wit: AYES: Council Member Peotter, Council Member Duffield, Council Member Selich, Council Member Curry, Council Member Petros, Mayor Pro Tem Muldoon, Mayor Dixon NAYS: None IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 10th day of February, 2016. Leilani I. Brown, MMC City Clerk Newport Beach, California ` (Seal