HomeMy WebLinkAbout2016-2 - Amending City Council Policy F-9 (City Vehicle/Equipment Replacement Guidelines)RESOLUTION NO. 2016-2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH, CALIFORNIA, AMENDING CITY COUNCIL
POLICY F-9 (CITY VEHICLE/EQUIPMENT REPLACEMENT
GUIDELINES)
WHEREAS, the City of Newport Beach ("City") is governed, in part, by its
Charter, Municipal Code and adopted City Council Policies; and
WHEREAS, the City Council adopted City Council Policy F-9 (City
Vehicle/Equipment Guidelines) to ensure that the full service life of each City vehicle or
item of equipment is utilized to its fullest potential; and
WHEREAS, City Council Policy F-9 provides a funding timeline for replacing City
vehicles and specific equipment; and
WHEREAS, City Council Policy F-9 implements uniform replacement guidelines
for City vehicles and equipment across all City Departments; and
WHEREAS, the City desires to amend City Council Policy F-9 to clarify the
language regarding its intent and purpose.
NOW, THERFORE, the City Council of the City of Newport Beach resolves as
follows:
Section 1: The City Council hereby amends City Council Policy F-9 as shown
in Exhibit 1, which is attached hereto and incorporated herein by reference.
Section 2: All prior versions of City Council Policy F-9 are hereby repealed.
Section 3: If any section, subsection, sentence, clause or phrase of this
resolution is for any reason held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this resolution. The
City Council hereby declares that it would have passed this resolution and each section,
subsection, clause or phrase hereof, irrespective of the fact that any one (1) or more
sections, subsections, sentences, clauses and phrases be declared unconstitutional.
Section 4: The recitals provided in this resolution are true and correct and are
incorporated into the substantive portion of this resolution.
Section 5: Except as expressly modified in this resolution, all other City
Council Policies, sections, subsections, sentences, terms, clauses and phrases set forth
in the Council Policy Manual shall remain unchanged and shall be in full force and
effect.
Resolution No. 2016-2
Page 2of2
Section 6: The City Council finds the adoption of this resolution is not subject
to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2)
(the activity will not result in a direct or reasonably foreseeable indirect physical change
in the environment) and 15060(c)(3) (the activity is not a project as defined in Section
15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly
or indirectly.
Section 7: If any section, subsection, sentence, clause or phrase of this
resolution is for any reason held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this resolution. The
City Council hereby declares that it would have passed this resolution and each section,
subsection, clause or phrase hereof, irrespective of the fact that any one (1) or more
sections, subsections, sentences, clauses and phrases be declared invalid or
unconstitutional.
Section 8: This resolution shall take effect immediately upon its adoption by
the City Council and the City Clerk shall certify the vote adopting this resolution.
ADOPTED this gch day of February, 2016.
ATTEST:
Leilani I. Brown
City Clerk
Diane B. Dixon
Mayor
Attachment: Exhibit 1 — Amended City Council Policy F-9
EXHIBIT 1 F-9
CITY VEHICLE/EQUIPMENT REPLACEMENT GUIDELINES
PURPOSE:
To establish a policy to provide a funding mechanism to ensure that the full service life
of each City vehicle or item of equipment is utilized to its fullest potential, provide for
funding timelines and implement uniform guidelines among all departments.
POLICY:
The Municipal Operations Department shall inspect the equipment annually after the
vehicle/ equipment has reached its useful life - to determine the appropriateness of
replacing each piece of equipment in conjunction with the assigned Department. All
non -emergency vehicles shall be replaced based on, but not limited to, the following
factors; expected service life, lifecycle maintenance costs, fuel efficiency, purchase price
(cost), environmental rating etc. The City will actively seek opportunities to use cleaner
burning fuels and higher efficiency vehicles when possible.
Should the expected life of the equipment be less than expected, the Municipal
Operations Department in conjunction with the Finance Department and the assigned
Department will make a recommendation to the City Manager or his designee on the
disposition and replacement of equipment.
It shall be the policy of the City that the funding and replacement of all motor vehicles
shall be normally based on the expected service life and condition of the vehicle
described on the following schedule:
Vehicle/Equipment
Police Patrol /Traffic Vehicles
Police Motorcycles
Police Detective / Plain Vehicles
Beach Vehicles / ATVs
Sedans / Station Wagons / SUVs
Pickup Trucks (1/4 to 3/4 Ton)
Vans
Ambulances (commercial chassis)
Ambulances - Reserve
Heavy Trucks (1 Ton and larger)
Beach Cleaners
Street Sweepers
Small Boats / Personal Watercraft
Large Emergency Boats
Heavy Equipment
Schedule for Replacement
75,000 miles or 4 years
75,000 miles or 5 years
80,000 miles or 8 years
4 years
120,000 miles or 12 years
100,000 miles or 10 years
100,000 miles or 10 years
100,000 miles or 8 years
4 years
120,000 miles or 12 years
8 years
10 years
10 years
25 years
10 years or 5,000 hours
1
Vehicle/Equipment
Trailers
Vactors /Sewer Rodders
Welders, Saws, Pumps
Transfer Equipment (Radios/ Beacons)
Fire Engines - Frontline
Fire Trucks - Frontline
Fire Engine - Reserve
Fire Truck - Reserve
Schedule for Replacement
10 years
10 years
13 years
10 years
13 years
15 years
5-7 years
10-15 years
I=
Fire engines, trucks and ambulances are placed within stations as frontline vehicles
when they are purchased. They will remain in a frontline status until the expected
useful life is over. At that time, the engines and trucks will be placed in reserve status
for an additional period of time as described above.
Adopted - December 14,1992
Amended - January 24,1994
Amended - March 27,1995
Amended - May 8, 2001
Amended - October 27, 2015
Amended - February 9, 2016
Formerly F-26
2
STATE OF CALIFORNIA }
COUNTY OF ORANGE } ss.
CITY OF NEWPORT BEACH }
I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the
whole number of members of the City Council is seven; that the foregoing resolution, being Resolution
No. 2016-2 was duly and regularly introduced before and adopted by the City Council of said City at a
regular meeting of said Council, duly and regularly held on the 91° day of February, 2016, and that the
same was so passed and adopted by the following vote, to wit:
AYES: Council Member Peotter, Council Member Duffield, Council Member Selich,
Council Member Curry, Council Member Petros, Mayor Pro Tem Muldoon, Mayor Dixon
NAYS: None
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of
said City this 10th day of February, 2016.
Leilani I. Brown, MMC
City Clerk
Newport Beach, California
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(Seal