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HomeMy WebLinkAbout5.0 - West Newport Mesa Streetscape Master Plan - Project Introduction - PA2015-138 Q��W PO Rr CITY OF NEWPORT BEACH y0 e� COMMUNITY DEVELOPMENT DEPARTMENT F t n 100 Civic Center Drive V )1C~j Z Newport Beach,California 92660 4W `p. 949 644-3200 Gq<�F00.P newportheachca.gov/communitydevelopment Memorandum To: Planning Commissioners From: Brenda Wisneski, AICP, Deputy Community Development Director Ben Zdeba, AICP, Associate Planner Date: February 18, 2015 Re: Item #5 West Newport Mesa Streetscape Master Plan — Project Introduction In January 2016, the City kicked-off the development of a West Newport Mesa Streetscape Plan which is intended to unify the many diverse elements of this community through sidewalks, parkways and landscape improvements that encourage pedestrian and bicycle use and enhance the aesthetics of the public realm. A map of the area is provided on page 2 of this memo. The objective of this initial discussion with the Planning Commission is as follows: 1. Introduce project scope of work and schedule 2. Summarize feedback from stakeholders and Feb. 9th public workshop (flyer is attached). 3. Obtain input from Planning Commission on the vision for the area. 4. Review next steps. The need for the streetscape plan was identified in 2015, when the City Council created a Height Overlay Zone for the residential area within the West Newport Mesa neighborhood which allows residential development additional building height in exchange for increased building setbacks from the street. The increased setbacks create the opportunity to augment the public realm. The need to create a unified Development of a streetscape master plan was identified as the best method to direct private improvements, as well as potential investment from the City. This Master Plan implements the following General Plan Policy which is specific to West Newport Mesa: Community Development Depa LU 6.6.4 Livable Residential Neighborhood Work with property owners and encourage the preparation of a master plan for the residential neighborhood defining park and streetscape improvements that provide amenity for local residents and enhance the area's identity. Scope of Work Following a competitive request for proposal (RFP) process, the City retained RRM Design Group to develop the streetscape plan for West Newport Mesa. The detailed scope and schedule are attached (Attachment 1). The program offers an extensive public outreach program which includes three public workshops, stakeholder interviews, and briefings with the Planning Commission. A recommendation from the Planning Commission will be sought prior to the master plan being considered the City Council. Exhibit 1 Project Area CITY of NEALP EACH GENgqEuuRALPWN WEST NEWPCRIT MESA ®Sim+in T..�a B wnmeryea lama "�.ciW eawary �V N4a+N bpe bvanM' CPM COia C u'S D PF CN �1 A LAND USE POLICY t O Medical-Related Uses ©General industrial ©Multi-Family Residenaal O Neighborhood and ETP General Commercial February 2012 Attachment 1 RRM Design Scope of Work and Schedule Attachment 2Public Work Flyer Tmplt:-02/05/15 V� QP �P designrrm group EXHIBIT A PROPOSED SCOPE OF SERVICES TASK A: PROJECT INITIATION Task A.1: Data Collection/Existing Conditions RRM will review all data that is relevant to the area (to be provided by the City), including mapping information, previous engineering studies, OC County data, available traffic studies for streets in the Project Area, underground and/or overhead public utility maps, standard City details and specifications, etc. Our design team will review this data to gain an understanding of the project area's opportunities and constraints this data will be useful in identifying the physical, jurisdictional, and land use constraints of the streetscape sites and will play a critical role in assessing all aspects of the streetscape's design. Deliverables: • Review and gather data as described above Task A.2: Kickoff Meeting and Site Tour The RRM team will prepare for and conduct an initial kick-off meeting and site tour with City staff. This task will include the following: • Obtain client-supplied maps, documents,and related information • Review of project objectives, scope of work, and project timeline • Identification of key project contacts and information exchange • Height overlay information • Identification of potential stakeholder interviewees • Discussion of general problems, hot spots,and issues to be focused on during the project • Identification of optimal working relationship in terms of receipt and review of materials, turnaround times, etc. • Discussion of public outreach strategy • Discussion of product format, organization, and graphic quality • Field tour of the project area with staff 32332 Camino Capistrano,Ste.205•San Juan Capistrano,CA 92675 p:(949)361-7950•f:(949)361-7955 www.rrmdesign.com a Califomia corporation•Lenny Grant,Architect C26973 •Jerry Michael,PE 36895.LS 6276•JefffFFerber.LA 2844 J West Newport Mesa Streetscape Master Plan rrm Proposed Scope of Services • • October 26, 2015 5151 Page 2 of 7 group Deliverables: • Pre-meeting list of data needs • Prepare for and attend kick-of meeting and field walk Task A.3: Mapoing/Opportunities and Constraints RRM will assess the street right-of-way and the area's physical characteristics to build the basis of an Opportunities and Constraints Map.We will provide a written assessment of certain items and features that require more detailed information in addition to plan symbols. This task will also include a look at potential siting opportunities for the West Newport Community Center. Deliverables: • One (I) electronic and one (1) hard copy of the Opportunities and Constraints Exhibit Task AA: Stakeholder Interviews RRM and Graphic Solutions will engage the stakeholders in a collaborative and interactive working session. The purpose of the meeting will be to solicit input from the businesses, college and hospital campuses, Pacific Christian High School, utility agencies, City departments (including City Public Works and Maintenance staff), and residential association representatives related to the goals of the project, the vision for the future of West Mesa, and discussing Streetscape and wayfinding ideas. RRM will facilitate one day of back-to-back meetings. Deliverables: • Prepare meeting agenda, materials, and facilitate the meeting • City staff will be responsible for meeting logistics, and notification TASK B: MASTER PLAN DESIGN AND OUTREACH Task B.1: Meeting No. 1 - Visioning, Issue Identification RRM and Graphic Solutions will engage the community in a collaborative and interactive working session. The purpose of the meeting will be to gain an understanding of project goals, the vision for the future of West Mesa, and to discuss Streetscape and wayfinding ideas and multi-modal upgrades to the street network. Deliverables: • Prepare meeting agenda, materials, and facilitate the meeting • City staff will be responsible for meeting logistics, notification, microphones, refreshments, and advertisement 32332 Camino Capistrano,Ste.205•San Juan Capistrano,CA 92675 p:(949)361-7950•f:(949)361-7955 www.rrmdesign.com a Califomia corporation•Lenny Grant,Architect C26973 •Jerry Michael,PE 36895.LS 6276•Jeff Ferber,LA 2844 5 West Newport Mesa Streetscape Master Plan rrm Proposed Scope of Services • • October 26, 2015 5151 Page 3 of 7 group Task B.2: Conceptual Streetscape Master Plan RRM will develop Conceptual Streetscape Design Plans for Placentia Avenue, Superior Avenue, Flagship Road, Production Place, Superior Avenue, 156 and 16rh Street. The plans will clearly locate and illustrate such things as sidewalk uniformity, seating areas, bike facilities, parking and lane configuration concepts, landscaping, street trees, wayfinding sign and monument sign elements,traffic calming measures, and pedestrian crossing enhancement opportunities. The layout will be communicated through plan graphics, along with a loose perspective character sketch for each concept option to help communicate the "Character" of the overall street experience. The vantage points of each of the perspective sketches will be selected by RRM to best represent the design variations. RRM and Graphic Solutions will explore the most creative design solutions to ensure the Streetscape design is innovative, sound, and incorporates the planned changes to potential building heights and new setbacks. The West Newport Community Center site will be included with a few alternatives in the concept level. RRM will also coordinate with Graphic Solutions to include the proposed wayfinding signs and monuments, public parking signs, and other elements of the sign program into the streetscape master plan elements. Deliverables: • One (1) plan view and one (1) typical street sections for 7 streets • One (I) perspective for Placentia Street • One (I) perspective for Superior Avenue • One (I) set of wayfinding and signage concepts Task B.3: Meeting No. 2 - Concept Review RRM will facilitate a second meeting with the community to present and gather feedback on preliminary Streetscape, multi-modal, and wayfinding design concepts. Participants will be asked to provide close grained feedback on initial concepts and alternatives. Deliverables: • Prepare meeting agenda, materials, and facilitate the meeting • City staff will be responsible for meeting logistics, notification, microphones, refreshments, and advertisement 32332 Camino Capistrano,Ste.205•San Juan Capistrano,CA 92675 p:(949)361-7950•f:(949)361-7955 www.rrmdesign.com a Califomia corporation•Lenny Grant,Architect C26973 •Jerry Michael,PE 36895.LS 6276•Jeff Ferber,LA 2844 0 West Newport Mesa Streetscape Master Plan rrm Proposed Scope of Services • • October 26, 2015 5151 Page 4 of 7 group Task BA Streetscape Master Plan Refinement With refinement ideas incorporated, and design direction from City staff, RRM will prepare the refined Streetscape Concept Design Plans. The plans will "polish" the rough concepts and ideas developed in Task B.2. Refined concepts will be communicated through plan graphics, street sections, and two (2) perspective character sketches to clearly illustrate the Streetscape design from a pedestrian's point of view. Street furnishings, street trees, shrubs, wayfinding and monument sign elements, sidewalks, and other streetscape and active transportation improvement elements will be included in the exhibits. Deliverable Products: • Refinements to plans and sketches from Task 8.2. We ask that the City provide one (I) consolidated marked-up, redline version of all comments. Task B.5: Meetina No. 3 - Concept Refinement RRM will facilitate a third meeting with the community to present the refined streetscape and wayfinding design concepts. This meeting will be setup as more of an informational open house showing the results of the stakeholder and community guided improvement designs. Deliverables: • Prepare meeting agenda, materials, and facilitate the open house meeting • City staff will be responsible for meeting logistics, notification, microphones, refreshments, and advertisement Task B.6: Final Master Plan and Cost Estimates RRM will prepare the Final Streetscape Master Plans, along with cost estimate refinements in preparation for presentation to the Planning Commission. RRM will prepare the final master plan graphic, which will finalize the sketches prepared in Task B.4. Cost estimates will be provided for Placentia Avenue, Superior Avenue, Flagship Road, Production Place, Superior Avenue, 15th and 16th Street. Materials will be consolidated into a document that will summarize the process, recommendations, improvements, order of magnitude costs, and phasing. Deliverable Products: • One (1) color Final Master Plan graphic including any refinements resulting from Meeting#3 • Order of magnitude cost estimates • Master Plan document, one (1) electronic and one (1) hard copy, and one (1) set of revisions. We ask that the City provide one (1) consolidated marked-up, redline version of all comments. 32332 Camino Capistrano,Ste.205•San Juan Capistrano,CA 92675 p:(949)361-7950•f:(949)361-7955 www.rrmdesign.com a Califomia corporation•Lenny Grant,Architect C26973 •Jerry Michael,PE 36895.LS 6276•JeffyFFeerber,LA 2844 West Newport Mesa Streetscape Master Plan rrm Proposed Scope of Services • • October 26, 2015 5151 Page 5 of 7 group Task B.7: Phasing Plan and Cost Estimates RRM will prepare the project phasing plan using the final design elements and cost estimates. The phased projects will be outlined to best prioritize capital improvement projects and applicable grant-funding programs for multi-modal transportation, healthy communities, and urban runoff-related categories. RRM will work with City staff to determine cost phasing breakout. Deliverable Products. • One (1) phasing and implementation plan exhibit and memorandum. Phasing plan and cost estimates will be included into the Master Plan document. Task B.8: Visual Sim Sketches RRM will generate a three-dimensional computer model of the concept streetscape plan for Placentia and Superior Avenues. RRM will use an existing photograph of the area and superimpose proposed streetscape improvements in greater detail to illustrate the post- construction conditions. Deliverables: • One (I) draft of two (2) visual simulations illustrating before-and-after conditions. We ask that the City provide one (1) consolidated marked-up, redline version of all comments. • One (I) final submittal TASK C' PROJECT ,M, ANArFMFM Task CA: Project Management and Coordination Throughout the project, RRM will need to coordinate with City staff, various departments, subconsultants, and interest groups. This task is intended to allow for necessary coordination between the project team members and City staff including teleconferences meetings, correspondence, record keeping, electronic file management, and additional necessary coordination. Deliverables: • Ongoing project coordination and management throughout Master Plan process, as described above. This assumes an average of two (2) hour per week for seven (7) months 32332 Camino Capistrano,Ste.205•San Juan Capistrano,CA 92675 p:(949)361-7950•f:(949)361-7955 www.rrmdesign.com a California corporation•Lenny Grant,Architect C26973 •Jerry Michael,PE 36895.LS 6276•Jeff Ferber,LA 2844 West Newport Mesa Streetscape Master Plan rrm Proposed Scope of Services • • October 26, 2015 5151 Page 6 of 7 group Task C.1 : Project Design Team Meetings RRM's project manager will prepare for and facilitate up to four (4) project design team meetings with the client team during the design phase of the project. These meetings will provide an opportunity to collectively review, discuss, and clarify any design issues so that work may proceed in an efficient manner. For efficiency in time and cost, we will coordinate design team meetings to be held on the same day as Planning Commission updates or other presentations and project specific meetings. Additional or impromptu meetings can be coordinated on conference calls as needed or as follow-up on pressing issues. Deliverables: • Prepare and attend up to four (4) design team meetings with the City Task C.3: Planning Commission Updates RRM will work with City staff to prepare for and present the Streetscape Master Plan updates to the Planning Commission for their review and the eventual recommendation to City Council. RRM will develop a power point and/or other presentation support media/graphics as determined appropriate by the City/RRM team. Deliverables: • Prepare for and present up to three (3) project updates to Planning Commission • Support media/graphics Reimbursable Expenses Incidental expenses incurred by RRM Design Group, or any subconsultant it may hire to perform services for this project, are reimbursed by the client at actual cost plus 10%to cover its overhead and/or administrative expenses. Reimbursable expenses include, but are not limited to, reproduction costs, postage, shipping and handling of drawings and documents, long-distance communications, fees paid to authorities having jurisdiction over the project, the expense of any additional insurance requested by client in excess of that normally carried by RRM Design Group or its subconsultants, travel expenses (transportation/automobile/lodging/meals), renderings and models. Reimbursable automobile travel mileage will be billed at the current IRS business standard mileage rate. 32332 Camino Capistrano,Ste.205•San Juan Capistrano,CA 92675 p:(949)361-7950•f:(949)361-7955 www.rrmdesign.com a Califomia corporation•Lenny Grant,Architect C26973 •Jerry Michael,PE 36895.LS 6276•Jeff Ferber,LA 2844 WEST NEWPORT MESA STREETSCAPE MASTER PLAN January March May Task A.1: Data Collection/Existing Conditions Task A.2: Kickoff Meeting and Site Tour Task A.3: Mapping/Opportunities and Constraints Task AA:Stakeholder Interview � • Task B.1: Meeting No. 1—Visioning, Issue Identification Task B.2: Conceptual Streetscape Master Plan Task B.3: Meeting No. 2—Concept Review Task B.4: Streetscape Master Plan Refinement Task B.S: Meeting No. 3—Concept Refinement Task B.6: Final Master Plan and Cost Estimates- Task B.7: Phasing Plan and Cost Estimates 0 mom Task 0.1: Visual Sim Sketches (Optional Task) • Task C.1: Project Management and Coordination Task C.2: Project Design Team Meetings Ah Task C.3: Planning Commission Updates _ Task duration Optional task rrm • Public Meetings design • Team Meetings group Commission Updates 10 oki��W�R The City needs to hear from you. . . . i What do your neighborhood streets need ? c d" Sidewalk and/or bike lane connections? Wider sidewalks? Improved '�C�FORN landscaping? Additional lighting? Street furniture? Signage? What else? m 0 a 0 4)� 0 3¢ 2� HospitalRd Please share your ideas at a PUBLIC WORKSHOP for the West Newport Mesa Streetscape Master Plan 881 West 15' Street (Pacifica High School/West Newport Community Center) Wednesday, February 17, 2016 @ 5:30 p.m. For questions, please contact Ben Zdebo, Associate Planner at 9491644-3253 or bzdeba@newportbeacbo.gov Planning Commission - February 18, 2016 Item No. 5a: Additional Materials Presented at Meeting West Newport Mesa Streetscape Master Plan - Project Introduction mini, Alisk . r,43i I" : NI BEI, VAMNEER"'111111 S%� S+ kt@1�. "siffhM4AeF3 ����..�,,,fEF>�BAhR&R.45ffi"d Y3'a44'Ri& gg �-,. 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Avenue PRODUCTION PLACE _7a a \\o U • Monrovia P f SJR Avenue h 9R0° a�¢� t St �\ ' • 16 Street W ,P p� O� m • Production Place • 15th Streeti OSPHA OAD------ n Planning Commission - February 18, 2016 Item No-5a,: Additional Materials Presented at Meeting West Newport Mesa Streetscape 'Master Plan - Project Intro" Xbon t... Vi.. -0.. 1-0.. . 0-11-1 0.. —. pro' ct " c a1 Ni i West Nein" port ;C'Sa StreetsCpe.lUlast2r:Pla'n • Develop a unified theme for the public realm • Implement complete street principles to better serve pedestrians, transit riders, bicyclists, and automobiles. • Enhance bicyclist and pedestrian facilities. • Create a more walkable environment. • Improve landscape areas to be more aesthetically pleasing within right-of-way and setback locations. • Utilize sustainability measures such as low water use planting and LED lighting . • Implement traffic calming measures where applicable . 0 Planning Commission - February 18, 2016 Item No.. 5a: Additional Materials Presented at Meeting West Newport Mesa 'Streetscape Master Plan - Project Introduction Superior & Placentia Avenue 00 © © West Newport Mesa Streetscyape Master Plan _ 3 W. - LIOUORI i OELI - A Y Planning Commission - February 18, 2016 Item No. 5a: Additional Materials Presented at Meeting West Newport Mesa' Streetscape 'Master Plan - Project Introduction Monrovia Avenue & 15th Street West Newport Mesa Street5cape Master Plan � r i v l it I L � s LN Planning Commission - February 18, 2016 Item No. 5a: Additional Materials Presented at Meeting West Newport Mesa 'Streetscape'Master Plan - Project Introduction 16th Street & Production Place West Newport Mesa Streetscape Mater Plan I t: LO Planning Commission - February 18, 2016 Item No. 5a: Additional Materials Presented at Meeting West Newport Mesa' Streetscape 'Master Plan - Project Introduction Opportunities & Constraints © � West Newport Mesa Streetsc ape Master Plan Collective Comments: •. —nxE,n • Stakeholders . 16TH STREET- • City staff w�uflE xEwroe� LOU <oxrvxlrc cfxrzgFo emcx mr NN= SOL CULT.. `rEx°x` 'Ll RRM Design ' mEuxiix�xxExouincE*o I -- ` Sl • x MEQ L � 'P�9 y II Group I C.I..N., NF Y.CS Of CITY OF — XNANANTftEiCN (� MoiX�fN xCFx I �I� x ? P one I mxxixe mxcx connoxE � Noroiweoxur.vwexrs• 0� cE r , COMOMYMIf W YEN am RC . 5 `'♦ ` • ACNII moi^fMPCE . ^^ O.9 xS.�M1CMs' CfS 1gi•L ® �9R QNCI ..NNNNq ICAE nuncm MnF p0 I co cnonxio F� flAiur uxrv�nc uxca wrm ��f cexrzx xaro � 0S P UNION I IN,LI xomE mxx YAININI ' x CI ncwcn xefx>x mx sE.00� ' r I rvllN..Ls:xowfvxfwron' � ®,' iuu p� xEwroxCIN Ep Fuc.i IN w E LEGEND exwuuuv CexTFx _ —__ fW=P1 _ CITYLIMITSPROJECT �—PROJECT BOUNDARY DISTINGPROPOS CLASS DCLASI BIKE LANE ZA PROPOSED CLASS TIKE lL LANE PROPNG CIANN Ill BIKE LANE I xfwron� vE At E ON t, ��PROPOSED ROUFFNIII BIKE LANE CflF41 an'nl xEwgP�eiu �OCTA BON xK sYMff RlwvLxx �exonnruc. � LI POWERL NFS STREETIGMOPP Y .....NIDMAORTUNIFY TRAFFICSIGNAL � _ BUSSTOP Planning Commission - February 18, 2016 Item No.. 5a: Additional Materials Presented at Meeting West Newport MesalStreetscape Master Plan - Project Introduction Superior & Placentia Avenue 4) `�" (D© © Wast Newport Mesa Streetscape Master Plan PRODUCTION PIACE J4r Oe 4� O' H 151 HAST R E El' 9R0 - -10 /�o�3.A �.,c,,. �_ wo EGEND KEY MAP AD IS N o. - � Planning Commission - February 18, 2016 Item No. 5a: Additional Materials Presented at Meeting Kf6hr61JiWsAV6Wtf6 , MaltQr faSIV66 Introduction Production Place , & 15h Street 0 0 © © West Newport Mesa Streetscape Master Plan �aa�aa�aaaaEaa�aa�a� _ i- q 16TH STIECT' .v,i D xun. 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G9F.N1 1 �6 t Y r 1 iF F r� I ` x rrm Planning Commission - February 18, 2016 Item No. 5a: Additional Materials Presented at Meeting West Newport Mesa' Streetscape'Master Plan - Project Introduction Outreach Comments - Feb 1 4)0 © © West Newport Mesa Streetscar,°-l- stcr C'la'n ,r • Need more lighting .f.........f • Low water use & native planting • Not enough parking _ • Doesn ' t feel safe to ride a bike , ' but want to encourage cycling ~� - • Low visibility at 15th Street and 1 ; len[lh[7/ � L"t Placentia Avenue intersection• Drainage issues • Sidewalk improvements for connectivity • Signal at 15th St . and Placentia Planning Commission - February 18, 2016 Item No.. 5a: Additional Materials Presented at Meeting West Newport Mesa 'Streetscape Master Plan - Project Introduction Public Outreach West Newport Mesa Streelsuape Master. Plan • Stakeholder Meetings . . . . . . . . . . . . . . . . . . . . . .January 26, 2016 • Public Workshop #1 . . . . . . . . . . . . . . . . . . . . . . . February 17 , 2016 • Planning Commission Meeting . . . . . . . February 18 , 2016 • Public Workshop #2 . . . . . . . . . . . . . . . . . . . . . . . . . . March 16, 2016 • Review Concepts • Planning Commission Meeting #2 . . . . . . . . . April 07 , 2016 • Planning Commission Meeting #3 and Public Open House . . . . . . . . . . . . . . . . . . . . . . . . . . . . . May 05 , 2016 • Project Master Plan Complete . . . . . . . . . . . . . .Summer 2016 • City Council Adoption . . . . . . . . . . . . . . . . . . . . . . . . .Summer 2016 � LN