HomeMy WebLinkAboutNewport Beach Restaurant Business Improvement District Agenda - January 27, 2016CITY OF NEWPORT BEACH
NEWPORT BEACH RESTAURANT BUSINESS
IMPROVEMENT DISTRICT AGENDA
1600 Newport Center Drive, Suite 120, Newport Beach, CA 92660
Wednesday, January 27, 2016 - 9:30 AM
Newport Beach Restaurant Business Improvement District Members:
Jim Walker, President
Ronald Schwartz, Vice President
Dan Miller, Treasurer
Antonio Bevaqua, Director
Joe Campbell, Director
Sheri Drewry, Director
Stephen Joyce, Director
Mario Marovic, Director
Alexandra Robinson, Director
John Robinson, Director
Christopher Roman, Director
The Newport Beach Restaurant Business Improvement District meeting is subject to the Ralph M. Brown Act. Among other things,
the Brown Act requires that the Newport Beach Restaurant Business Improvement District agenda be posted at least seventy-two
(72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Business
Improvement District and items not on the agenda but are within the subject matter jurisdiction of the Newport Beach Restaurant
Business Improvement District. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes
per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a
participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate
you in every reasonable manner. Please contact Mary Locey, Management Analyst, at least forty-eight (48) hours prior to the
meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3031 or
mlocey@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the City Manager’s Office 24
hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.PUBLIC COMMENTS ON AGENDA AND NON-AGENDA ITEMS
Public comments are invited on agenda and non-agenda items generally considered to be
within the subject matter jurisdiction of the Newport Beach Restaurant Association Business
Improvement District (NBRA BID). Speakers must limit comments to three (3) minutes. Before
speaking, we invite, but do not require, you to state your name for the record. The NBRA BID
has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda
items, provided the time limit adjustment is applied equally to all speakers. As a courtesy,
please turn cell phones off or set them in the silent mode.
IV.CURRENT BUSINESS
January 27, 2016
Page 2
Newport Beach Restaurant Business Improvement District Meeting
1.Approval of Minutes
Summary:Review the draft November 18, 2015 meeting mintues.
Recommended Action:Board to approve the November 18, 2015 meeting
mintues.
Attachment: November Draft Minutes
2.NBRA BID Financial Report (Miller)
Summary:Review of the NBRA BID financials ending December 2015.
Recommended Action:Board to accept and file the NBRA BID financials
ending December 2015.
Attachment: NBRA BID Financial Reports-December 2015
3.President's Report (Walker)
Summary:
1)Strategic Plan Update for Fiscal Year 2015-2016
2)Membership Advisory Sub-Committee Update
3)Affiliate/Partner Program Revisions
Recommended Action:
1)None
2)None
3) Board to approve Partner Program and forward to the City for final review and
approval.
4.Marketing Report (Peak)
Summary:Newport Beach Restaurant Week
Recommended Action:None
V.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
VI.ADJOURNMENT
Next NBRA BID meeting scheduled for Wednesday, March 23, 2016
https://newportbeach.legistar.com/gateway.aspx?M=F&ID=80308243-1ca1-4a02-ae74-5e7cbfb17ea8.pdf[3/11/2016 2:34:14 PM]
This record is currently unavailable.
Dec 31, 15
ASSETS
Current Assets
Checking/Savings
Bill.com Money Out Clearing -161.29
1010 · Bank Balance 130,532.55
1260 · City Appropriation Acct Jan 10 1,558.45
Total Checking/Savings 131,929.71
Accounts Receivable
1310 · Accounts Receivable
Bad Debt A/R -8,195.17
1310 · Accounts Receivable - Other -3,962.62
Total 1310 · Accounts Receivable -12,157.79
Total Accounts Receivable -12,157.79
Other Current Assets
1320 · Undeposited Funds 400.00
Total Other Current Assets 400.00
Total Current Assets 120,171.92
Other Assets
AR Clearing -1,929.96
Total Other Assets -1,929.96
TOTAL ASSETS 118,241.96
LIABILITIES & EQUITY
Equity
3900 · Retained Earnings 68,353.97
Net Income 49,887.99
Total Equity 118,241.96
TOTAL LIABILITIES & EQUITY 118,241.96
7:24 AM Restaurant Association Business Improvement District
01/15/16 Balance Sheet
Cash Basis As of December 31, 2015
For management purposes only. Not prepared according to GAAP Page 1
7:58 AM
01/15/16
Cash Basis
Restaurant Association Business Improvement District
Budget vs. Actual
July 2015 through June 2016
Jul '15 - Jun 16 Budget $ Over Budget
Ordinary Income/Expense
Income
4000 · NBRA Income
4010 · Member Assessment 124,933.34 109,000.00 15,933.34
4015 · Late Fees 5,394.25 0.00 5,394.25
4020 · City Matching Funds 20,000.00 20,000.00 0.00
Total 4000 · NBRA Income 150,327.59 129,000.00 21,327.59
4500 · NBRW Income
4510 · Event Sponsorship 0.00 15,000.00 -15,000.00
4520 · Event Participation Fee-Rest Wk
Event Participation 18,231.58 25,000.00 -6,768.42
Total 4520 · Event Participation Fee-Rest Wk 18,231.58 25,000.00 -6,768.42
4530 · City Grant 0.00 15,000.00 -15,000.00
Total 4500 · NBRW Income 18,231.58 55,000.00 -36,768.42
Total Income 168,559.17 184,000.00 -15,440.83
Gross Profit 168,559.17 184,000.00 -15,440.83
Expense
6000 NBRA Expenses - General
6160 Graphic Design / Branding 0.00 1,000.00 -1,000.00
6170 Advertising / Media 29,143.00 31,000.00 -1,857.00
6180 Website Development 4,950.00 3,000.00 1,950.00
6200 Digital Marketing / SEO 5,300.00 6,000.00 -700.00
6210 E-Newsletter / Blog 0.00 1,000.00 -1,000.00
6220 Social Media 0.00 1,200.00 -1,200.00
6240 Public Relations 1,100.00 1,000.00 100.00
6260 Annual Meeting 0.00 1,000.00 -1,000.00
6270 Community Event Particip.750.00 2,000.00 -1,250.00
6290 Marketing Consultation 54,000.00 72,000.00 -18,000.00
6300 Adminstration / Billing 2,500.00 6,000.00 -3,500.00
6310 Operational Reimbursement 8,605.04 11,845.00 -3,239.96
6100 · Collateral Development 0.00 1,000.00 -1,000.00
6350 · Bank Service Charges 0.00 155.00 -155.00
6000 NBRA Expenses - General - Other 0.00 800.00 -800.00
Total 6000 NBRA Expenses - General 106,348.04 139,000.00 -32,651.96
7000 Event Exp. Other (Rest Wk)
7100 Event Marketing Expenses 3,095.00 50,000.00 -46,905.00
7150 Event Operational Expenses 386.89 2,500.00 -2,113.11
7000 Event Exp. Other (Rest Wk) - Other 0.00 2,500.00 -2,500.00
Page 1 of 2 For management purposes only. Not prepared according to GAAP
7:58 AM
01/15/16
Cash Basis
Restaurant Association Business Improvement District
Budget vs. Actual
July 2015 through June 2016
Jul '15 - Jun 16 Budget $ Over Budget
Total 7000 Event Exp. Other (Rest Wk)3,481.89 55,000.00 -51,518.11
Total Expense 109,829.93 194,000.00 -84,170.07
Net Ordinary Income 58,729.24 -10,000.00 68,729.24
Other Sources/Uses
Other Sources
Retained Earnings (Carryover from Prior Years) 68,353.97 10,000.00 58,353.97
Total Other Sources 68,353.97 10,000.00 58,353.97
Net Other Sources/Uses 68,353.97 10,000.00 58,353.97
Total Equity 127,083.21 0.00 127,083.21
Page 2 of 2 For management purposes only. Not prepared according to GAAP
Dec 31, 15
Beginning Balance 116,774.66
Cleared Transactions
Checks and Payments - 3 items -20,220.36
Deposits and Credits - 30 items 30,415.75
Total Cleared Transactions 10,195.39
Cleared Balance 126,970.05
Uncleared Transactions
Checks and Payments - 1 item -400.00
Deposits and Credits - 4 items 3,962.50
Total Uncleared Transactions 3,562.50
Register Balance as of 12/31/2015 130,532.55
New Transactions
Deposits and Credits - 14 items 8,841.25
Total New Transactions 8,841.25
Ending Balance 139,373.80
7:19 AM Restaurant Association Business Improvement District
01/15/16 Reconciliation Summary
1010 · Bank Balance, Period Ending 12/31/2015
For management purposes only. Not prepared according to GAAP Page 1
Type Date Num Name Clr Amount Balance
Beginning Balance 116,774.66
Cleared Transactions
Checks and Payments - 3 items
Check 12/10/2015 X -79.36 -79.36
General Journal 12/11/2015 AJE105 X -12,631.00 -12,710.36
General Journal 12/21/2015 AJE110 X -7,510.00 -20,220.36
Total Checks and Payments -20,220.36 -20,220.36
Deposits and Credits - 30 items
Deposit 09/30/2015 X 95.00 95.00
Deposit 11/19/2015 X 118.75 213.75
Deposit 11/23/2015 X 956.00 1,169.75
Deposit 11/24/2015 X 3,997.00 5,166.75
Deposit 11/30/2015 X 500.00 5,666.75
Deposit 11/30/2015 X 500.00 6,166.75
Deposit 12/01/2015 X 500.00 6,666.75
Deposit 12/01/2015 X 500.00 7,166.75
Deposit 12/03/2015 X 500.00 7,666.75
Deposit 12/03/2015 X 631.25 8,298.00
Deposit 12/03/2015 X 3,516.25 11,814.25
Deposit 12/04/2015 X 500.00 12,314.25
Deposit 12/04/2015 X 882.33 13,196.58
Deposit 12/07/2015 X 500.00 13,696.58
Deposit 12/07/2015 X 500.00 14,196.58
Deposit 12/07/2015 X 1,200.00 15,396.58
Deposit 12/07/2015 X 1,291.00 16,687.58
Deposit 12/08/2015 X 400.00 17,087.58
Deposit 12/08/2015 X 500.00 17,587.58
Deposit 12/08/2015 X 500.00 18,087.58
Deposit 12/08/2015 X 1,842.75 19,930.33
Deposit 12/11/2015 X 3,284.00 23,214.33
Deposit 12/14/2015 X 500.00 23,714.33
Deposit 12/14/2015 X 500.00 24,214.33
Deposit 12/15/2015 X 1,063.75 25,278.08
Deposit 12/15/2015 X 2,146.00 27,424.08
Deposit 12/16/2015 X 339.00 27,763.08
Deposit 12/16/2015 X 500.00 28,263.08
Deposit 12/21/2015 X 79.17 28,342.25
Deposit 12/22/2015 X 2,073.50 30,415.75
Total Deposits and Credits 30,415.75 30,415.75
Total Cleared Transactions 10,195.39 10,195.39
Cleared Balance 10,195.39 126,970.05
Uncleared Transactions
Checks and Payments - 1 item
Sales Receipt 11/18/2014 1 Bistro Le Crillon -400.00 -400.00
Total Checks and Payments -400.00 -400.00
Deposits and Credits - 4 items
Deposit 11/18/2015 190.00 190.00
Deposit 11/23/2015 1,300.00 1,490.00
Deposit 11/23/2015 1,972.50 3,462.50
Deposit 12/22/2015 500.00 3,962.50
Total Deposits and Credits 3,962.50 3,962.50
Total Uncleared Transactions 3,562.50 3,562.50
Register Balance as of 12/31/2015 13,757.89 130,532.55
New Transactions
Deposits and Credits - 14 items
Deposit 01/03/2016 500.00 500.00
Deposit 01/06/2016 500.00 1,000.00
Deposit 01/07/2016 500.00 1,500.00
Deposit 01/07/2016 500.00 2,000.00
Deposit 01/11/2016 848.75 2,848.75
7:22 AM Restaurant Association Business Improvement District
01/15/16 Reconciliation Detail
1010 · Bank Balance, Period Ending 12/31/2015
For management purposes only. Not prepared according to GAAP Page 1
Type Date Num Name Clr Amount Balance
Deposit 01/11/2016 2,390.00 5,238.75
Deposit 01/12/2016 400.00 5,638.75
Deposit 01/12/2016 500.00 6,138.75
Deposit 01/12/2016 500.00 6,638.75
Deposit 01/12/2016 500.00 7,138.75
Deposit 01/12/2016 500.00 7,638.75
Deposit 01/12/2016 500.00 8,138.75
Deposit 01/12/2016 583.75 8,722.50
Deposit 01/14/2016 118.75 8,841.25
Total Deposits and Credits 8,841.25 8,841.25
Total New Transactions 8,841.25 8,841.25
Ending Balance 22,599.14 139,373.80
7:22 AM Restaurant Association Business Improvement District
01/15/16 Reconciliation Detail
1010 · Bank Balance, Period Ending 12/31/2015
For management purposes only. Not prepared according to GAAP Page 2
Date Source Name Memo Account Paid Amount
California Restaurant Association
11/06/2015 California Restaurant Association CRA Membership Renewal for ...6240 Public Relations 300.00
Total California Restaurant Association 300.00
Desert Publications, Inc
08/26/2015 Desert Publications, Inc NB Visitor Guide - Full Page Ad Marketing & Promotions 5,000.00
Total Desert Publications, Inc 5,000.00
Dining Out
08/26/2015 Dining Out Full Page Restaurant Listing - ...Marketing & Promotions 2,000.00
12/11/2015 Dining Out Full Page Ad - Winter 2015/20...6170 Advertising / Media 2,000.00
Total Dining Out 4,000.00
Firebrand Media, LLC
08/26/2015 Firebrand Media, LLC Newport Beach Magazine Marketing & Promotions 1,250.00
10/21/2015 Firebrand Media, LLC Newport Beach Magazine - Ru...Marketing & Promotions 1,250.00
11/06/2015 Firebrand Media, LLC FBM Digital Media Ad 6200 Digital Marketing / SEO 50.00
11/06/2015 Firebrand Media, LLC Laguna Beach Magazine - Run...6170 Advertising / Media 1,525.00
12/11/2015 Firebrand Media, LLC FBM Digital Media Ad - NBI Br...6200 Digital Marketing / SEO 50.00
12/11/2015 Firebrand Media, LLC Laguna Beach Magazine Ad In...7100 Event Marketing Expen...595.00
Total Firebrand Media, LLC 4,720.00
Locale Magazine
08/26/2015 Locale Magazine Full Page Ad, FC - July 2015 - ...Marketing & Promotions 2,499.00
10/21/2015 Locale Magazine Full Page Ad, FC-October 201...Marketing & Promotions 2,499.00
12/11/2015 Locale Magazine Advertising in Orange County - ...7100 Event Marketing Expen...2,500.00
Total Locale Magazine 7,498.00
Newport Beach & Company
07/01/2015 Newport Beach & Company Marketing Director Fee - Polly ...6290 Marketing Consultation 6,000.00
07/01/2015 Newport Beach & Company Marketing Director Fee - Polly ...6310 Operational Reimburse...918.76
08/26/2015 Newport Beach & Company Marketing Director Fee - Polly ...BID Marketing Agent, Admin,...6,918.76
08/28/2015 Newport Beach & Company Marketing Director Fee - Polly ...BID Marketing Agent, Admin,...6,918.76
08/28/2015 Newport Beach & Company Marketing Director Fee - Polly ...BID Marketing Agent, Admin,...6,918.76
09/02/2015 Newport Beach & Company Marketing Director Fee - Polly ...BID Marketing Agent, Admin,...7,486.0009/17/2015 Newport Beach & Company Marketing Director Fee - Polly ...BID Marketing Agent, Admin,...7,486.00
10/21/2015 Newport Beach & Company Marketing Director Fee - Polly ...BID Marketing Agent, Admin,...7,486.00
10/21/2015 Newport Beach & Company 2015 Annual Marketing Outloo...Signature Event Prod. & Mar...750.00
11/06/2015 Newport Beach & Company 200 Restaurant Postcards from...7150 Event Operational Exp...170.64
11/06/2015 Newport Beach & Company Marketing Director Fee, Bid Ad...6290 Marketing Consultation 6,000.00
11/06/2015 Newport Beach & Company Marketing Director Fee, Bid Ad...6300 Adminstration / Billing 500.0011/06/2015 Newport Beach & Company Marketing Director Fee, Bid Ad...6310 Operational Reimburse...986.00
11/06/2015 Newport Beach & Company Mail List Processing & Postage...7150 Event Operational Exp...216.25
12/11/2015 Newport Beach & Company Marketing Director Fee, Bid Ad...6290 Marketing Consultation 6,000.00
12/11/2015 Newport Beach & Company Marketing Director Fee, Bid Ad...6300 Adminstration / Billing 500.00
12/11/2015 Newport Beach & Company Marketing Director Fee, Bid Ad...6310 Operational Reimburse...986.00
Total Newport Beach & Company 66,241.93
Noble Studios
10/21/2015 Noble Studios NBRA Group Dining Guide We...Marketing & Promotions 2,640.00
12/21/2015 Noble Studios NBRA Group Dining Guide We...6180 Website Development 2,310.00
12/21/2015 Noble Studios NBRA Fall Campaign Social Pr...6200 Digital Marketing / SEO 5,200.00
Total Noble Studios 10,150.00
OCWeekly,LP
08/26/2015 OCWeekly,LP Ad Description: Full Page Eat ...Marketing & Promotions 2,000.00
Total OCWeekly,LP 2,000.00
Orange Coast Magazine
07/01/2015 Orange Coast Magazine Full Page Color Ad 6170 Advertising / Media 2,750.00
11/06/2015 Orange Coast Magazine Full Page Color Ad 6170 Advertising / Media 2,750.00
Total Orange Coast Magazine 5,500.00
Riviera Magazine/Modern Luxury
08/26/2015 Riviera Magazine/Modern Luxury Riviera - Orange County - July ...Marketing & Promotions 3,000.00
Total Riviera Magazine/Modern Luxury 3,000.00
Robert Downs Photography Inc.
08/26/2015 Robert Downs Photography Inc.NBRA Board Photos & Headsh...Marketing & Promotions 800.00
Total Robert Downs Photography Inc.800.00
Southern California Media Group
11/06/2015 Southern California Media Group Guestbook OC 6170 Advertising / Media 620.00
Total Southern California Media Group 620.00
TOTAL 109,829.93
7:49 AM Restaurant Association Business Improvement District
01/15/16 Expenses by Vendor Detail
Cash Basis July through December 2015
Page 1