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Home My WebLink About07-05-2016 PBR AgendaCITY OF NEWPORT BEACH PARKS, BEACHES AND RECREATION COMMISSION AGENDA Council Chambers - 100 Civic Center Drive, Newport Beach, CA 92660 Tuesday, July 5, 2016 - 6:00 PM Parks, Beaches and Recreation Commission Members: Walt Howald, Chair Marie Marston, Vice Chair Tom Anderson, Commissioner Ron Cole, Commissioner Roy Englebrecht, Commissioner David Granoff, Commissioner Laird Hayes, Commissioner Staff Members: Laura Detweiler, Recreation & Senior Services Director Mike Pisani, Municipal Operations Director Sean Levin, Recreation & Senior Services Deputy Director Dan Sereno, Landscape Manager Teri Craig, Administrative Support Specialist Marie Lindeman, Administrative Support Specialist The Parks, Beaches and Recreation Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Parks, Beaches and Recreation Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Parks, Beaches and Recreation Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (“ADA”) The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact the Recreation Department at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 644-3158 or recreation@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Recreation Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER OF THE PARKS, BEACHES & RECREATION COMISSION II.ROLL CALL III.ELECTION OF OFFICERS IV.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the PB&R Commission. If the optional sign-in card has been completed, it should be placed in the box provided at the podium. The PB&R Commission welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The PB&R Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. July 5, 2016 Page 2 Parks, Beaches and Recreation Commission Meeting V.PUBLIC COMMENTS ON CONSENT CALENDAR This is the time in which Commissioners may pull items from the CONSENT CALENDAR for discussion (Item VI-A through VI-D). Public comments are also invited on Consent Calendar. Speakers must limit comments to three (3) minutes. Before speaking, please state your name for the record. If any item is removed from the Consent Calendar by a Commissioner, members of the public are invited to speak on each item for up to three (3) minutes per item. All matters listed under Consent Calendar are considered to be routine and will all be enacted by one motion in the form listed below. Commissioners have received detailed staff reports on each of the items recommending an action. There will be no seperate discussion of the items prior to the time the PB&R Commission votes on the motion unless members of the sCommission request specific items to be discussed and/or removed from the Consent Calendar for seperate action. VI.CONSENT CALENDAR Minutes of the June 6, 2016 PB&R Commissioner MeetingA. Waive reading of subject minutes, approve and order filed. DRAFT Minutes Parks and Trees, and Beach Maintenance Divisions Acitivities ReportB. Receive/file Activity Report of past and upcoming projects and events. MOD Activity Report Recreation & Senior Services Activity ReportC. Receive/file Activity Report of past and upcoming projects and events. RSS Activity Report Tree Donation - Castaways ParkD. Staff recommends that the PB&R Commission approve the tree donation for Brock McCann at Castaways Park. Staff Report Attachment A-C VII.CURRENT BUSINESS Bench Donation - Lido ParkA. Staff recommends that the PB&R Commission consider the bench donation request for Brad Honda at Lido Park. Staff Report Attachment A-E July 5, 2016 Page 3 Parks, Beaches and Recreation Commission Meeting Reforestation Request - 1707 Tradewinds LaneB. Staff recommends that the PB&R Commission consider the reforestation request of a City Tristania conferta / Tristania (Brisbane Box) tree located at 1707 Tradewinds Lane. The applicant has met the procedural requirements for reforestation established in Council Policy G-1. Staff Report Attachment A-E Back Bay View Park - EnhancementsC. That the PB&R Commission provide feedback and approval of the proposed park enhancements at Back Bay View Park. Staff Report Attachment West Newport Mesa Streetscape Master PlanD. Staff recommends that the PB&R Commission review and comment on the draft West Newport Mesa Streetscape Master Plan. Staff Report w/Attachments Uphold Staff’s Decision to Remove Two Palm Trees - 239 Carnation AvenueE. That the PB&R Commission uphold the Municipal Operations Director’s (MOD) decision to remove two Washingtonia robusta (Mexican fan palm) trees at 239 Carnation Avenue, Corona del Mar. Staff Report Attachment A-F FY 2016/17 Ad Hoc Committee / Liaison AppointmentsF. Staff recommends that the PB&R Commission discuss, reaffirm, appoint the following FY 2016/17 Ad Hoc Committee appointments. Staff Report VIII.ANNOUNCEMENT / FUTURE AGENDA ITEMS PB&R Commission / staff announcements / Ad Hoc Committee updates or matters which Commission members would like placed on future agendas for further discussion (non-discussion item). IX.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the PB&R Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Commission has the discretion to extend or shorten the speakers’ time limit on non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. July 5, 2016 Page 4 Parks, Beaches and Recreation Commission Meeting X.ADJOURNMENT CITY OF NEWPORT BEACH Parks, Beaches & Recreation Commission Regular Meeting June 7, 2016 – 6:00 PM I. CALL MEETING OF THE PARKS, BEACHES & RECREATION COMMISSION TO ORDER – 6:01 PM II. ROLL CALL Present: Marie Marston, Vice Chair Tom Anderson Kathy Hamilton Laird Hayes Excused: Ron Cole Roy Englebrecht Walt Howald, Chair Staff: Laura Detweiler, Recreation & Senior Services Director Mike Pisani, Municipal Operations Director Dan Sereno, Landscape Manager Teri Craig, Administrative Support Specialist Marie Lindeman, Administrative Support Specialist III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS ON CONSENT CALENDAR Jim Mosher commented on the Parks & Trees Activity report specifically the number of trees removed versus planted. V. CONSENT CALENDAR A. Minutes of the April 5, 2016 PB&R Commission meeting. Waive reading of subject minutes, approve and order filed. B. Parks, Trees, and Beaches Maintenance Divisions Activities Report Receive/file Activity Report of past and upcoming projects and events. C. Recreation & Senior Services Activity Report Receive/file Activity Report of past and upcoming projects and events. D. Tree Donation Request - Castaways Park Staff recommends that the PB&R Commission approve the tree donation request by Kari Johansen for Christoffer T. Burke, Claire N. Honsaker, and Steven E. Stinson at Castaways Park. Parks, Beaches & Recreation Commission Minutes April 5, 2016 Page 2 E. Tree Donation Request - Castaways Park Staff recommends that the PB&R Commission approve the tree donation request by Stancie Foss for Ashley Foss Greywoode at Castaways Park. Motion by Commissioner Hayes; second by Commissioner Anderson, to approve Consent Calendar items V-A through V-E. Motion carried unanimously with Chair Howald and Commissioners Cole and Englebrecht absent. VI. CURRENT BUSINESS A. Request to Permanently site Sphere 112 Sculpture in Civic Center Park The City Arts Commission requests consideration by the PB&R Commission for the permanent placement of Sphere 112 in Civic Center Park; if approved the recommendation will then be forward to the City Council at a future meeting. Library Director Hetherton reviewed the history of the art within the Civic Center Park. He stated that the Newport Beach Arts Foundation offered to purchase the piece (Sphere 112) and donate it to the City. He noted that the Arts Commission approved the acceptance of the piece for permanent placement located adjacent to Avocado avenue just north of the intersection with San Miguel Drive, pending the approval of the PB&R Commission. Discussion and questions ensued by the Commission regarding the costs associated and the grade of steel used. Vice Chair Marston opened the public discussion Jim Mosher agreed with Commissioner Hayes about liking the sculpture but noted that he had reservations regarding permanent placement of the sculpture when the art in the park is rotating and the fact that there are many parks within the City without any art at all. Robert Smith, Arts Commissioner commented that the Commission had been pleased by the donation from the Arts Foundation and had really reviewed the art and locations and decided that this was the best suited for its location and was really a favorite of the public. He noted that the Commission has a budget and would be responsible for any work that might be needed in the future. He urged the PB&R Commission to recommend approval of the placement of the art. Arlene Greer, Arts Commission Chair also echoed her support of the placement of the sculpture. Vice Chair Marston closed the public discussion Discussion ensued regarding the rotating art and the 45 locations for it. Parks, Beaches & Recreation Commission Minutes April 5, 2016 Page 3 Commissioner Anderson noted that he did not feel comfortable in approving art and really felt like this was more in line with responsibilities of the Arts Commission. Motion by Commissioner Hayes; second by Commissioner Anderson, to approve the request by the City Arts Commission for the permanent placement of Sphere 112 in Civic Center Park and forward the recommendation to the City Council for their review at a future meeting. Motion carried unanimously with Chair Howald and Commissioners Cole and Englebrecht absent. B. Designation of Single Street Tree - 100 Block Pearl Avenue Staff recommends that the PB&R Commission consider the designation of a single street tree species - Magnolia grandiflora "Samuel Sommers," for the 100 block of Pearl Avenue on Balboa Island. Manager Sereno stated that staff had been approached by property owner Joseph Yee on how to go about re-designating a tree for any future replacement trees for the 100 block of Pearl Avenue as the Magnolia Samuel Sommers tree. He noted that Director Pisani directed staff to handle as a reforestation, using the same criteria for approval. The HOA did not want to take it on. Therefore it was suggested that he petition the property owners within the area like a reforestation. He stated that he provided 17 signatures which meets the required minimum of 60%. Manager Sereno stated that staff is satisfied with the number of signatures submitted in favor of this street tree designation request. Discussion ensued regarding the reasoning for this type of request and the length of time before the trees planted would need to be replaced. Manager Sereno noted that it could take anywhere from 10 to 30 years. Vice Chair Marston opened the public discussion Jim Mosher pointed out that during the revision of Council Policy G-6 in December 2014 it was advised by staff that a single designation of tree was not the most healthy way to go on a street as a single species can be exposed to disease or insects and wipe out an entire block of trees. Manager Sereno explained the difference in the two lists. The Street Tree Designation List is a single tree per block or per section as voted on by HOA’s or in other significant areas of the City, usually in business districts. The Parkway Designation List which applies to the majority of residential streets in the City and includes a choice of trees based on parkway width and availability. He also explained that the Magnolia is a fine tree and one already exists on the this street along with a Ficus and many Carrotwoods (both of which are Problem Trees and cannot be planted in parkways). Manager Sereno said it will take 10-30 years for the Carrotwoods to either die or be removed for hardscape damage. Therefore, species diversity will still exist on this street for many years, but could eventually change to a single Magnolia tree species on the block. He noted that though this Parks, Beaches & Recreation Commission Minutes April 5, 2016 Page 4 is not the optimal species diversity, the neighborhood overwhelmingly approved this designation and the Magnolias will thrive when they are planted in the future. Vice Chair Marston closed the public discussion Commissioner Anderson stated that making a decision like this is not what Commission had approved when revising the G-6 Policy and would agree if there were at least three trees designated for the street instead of everyone having only one selection. Motion by Commissioner Hayes; second by Commissioner Hamilton to approve the designation of a single street tree species - Magnolia grandiflora "Samuel Sommers," for the 100 block of Pearl Avenue on Balboa Island. Motion carried by the following vote: Ayes: Marston, Hayes, Hamilton Noes: Anderson Excused: Cole, Englebrecht, Howald C. Bench & Drinking Fountain Request – Inspiration Point Staff recommends that the PB&R Commission consider the bench and drinking fountain donation request for George McNamee at Inspiration Point. Director Pisani stated that staff had received a donation request from Phil McNamee to donate a bench and drinking fountain at Inspiration Point. He stated that the donation was over $19,000 and would include the 10% maintenance fee. Commissioner Hayes asked if all the drinking fountains in the City include a bottle filler and dog bowl. Manager Sereno stated that as the drinking fountains are replaced that it would be this style and that several parks already have these in place. Vice Chair Marston opened the public discussion Jim Mosher indicated some confusion within the staff report as to whether it is a replacement bench or a completely new one. Vice Chair Marston closed the public discussion Motion by Commissioner Hayes; second by Commissioner Hamilton to approve the bench and drinking fountain donation by Phil McNamee for George McNamee. Motion carried unanimously with Chair Howald and Commissioners Cole and Englebrecht absent. Parks, Beaches & Recreation Commission Minutes April 5, 2016 Page 5 VII. ANNOUNCEMENTS / FUTURE AGENDA ITEMS Director Detweiler noted the upcoming 4th of July events to include 44th Annual Mariners Parade and Celebration, and the 6th Annual 4th of July is For Families event. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher stated the that Planning Commission was moving forward on a master plan for West Newport and that he had not been able to ascertain the PB&R Commission’s involvement in it and urged the Commission to ask more questions and get involved. IX. ADJOURNMENT 6:51 p.m. in memory of William Garrett, former PB&R Commissioner Submitted by: ________ Teri Craig, Admin Assistant Approved by: _____ Marie Marston, Vice Chair NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Agenda Item VI-B July 5, 2016 PARKS MAINTENANCE: Public Parking Lot Improvements - Seashore Drive and 56th Street The developers of Echo 56, a private housing development along Seashore Drive and 56th Street, approached the City in October 2014 with a plan to re-landscape the parking lot in West Newport Park near the tennis courts at their expense. The parking lot contained several old trees that were shedding leaves and debris on the tennis courts. Additionally, the turf, landscape, and irrigation were outdated and needed replacement. Seven trees were replaced on a one-for-one ratio with 48” box specimen Flax bark trees and Aloe. The irrigation system was converted to a more efficient system and drought tolerant plant material was added to the planters. As part of the improvement to the area, the developer added handicap accessible parking and repaved, slurry sealed, and restriped sections of the parking lot. Other items installed in this area include a parking pay station, trash can, and concrete bench. Brush Maintenance in the Back Bay Due to the spring rains, several non-native plants experienced rapid growth along Back Bay Drive. Parks Maintenance crews had to trim the overgrown vegetation by hand as it is nesting season for several species of birds, including Clapper Rails. Many of these birds had nested within 15 to 20 feet of the roadway; however, the brush had to be pruned to ensure the roadway was safe for pedestrians, cyclists, and motorists. TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Department Director 949 644-3055, mpisani@newportbeachca.gov TITLE: Parks and Trees, and Beach Maintenance Divisions Activities Report Parks and Trees, and Beach Maintenance Divisions Activities Report June 7, 2016 Page 2 Normally, staff are not allowed to perform this type of work during the bird-nesting season from February to August; however, hand work for safety purposes is allowed. Before After Jasmine Avenue Street-End Enhancement Recently, Parks Division staff coordinated a multifaceted enhancement project to the Jasmine Avenue street-end in Corona Del Mar. The renovation replaced non-irrigated turf with drought tolerant landscaping and an automated irrigation system. Previously, there was no irrigation system, and the grass was watered by adjacent residents. In order to add irrigation, the City installed a water meter and backflow device along Bayside Drive to service the new landscape. Next, the lower slope, near Bayside Drive was stabilized with jute netting and a low, block retaining wall. Finally, a decomposed granite pathway with flagstone insets was installed in the upper terrace area and California friendly shrubbery was planted. A huge thank you to Landscape Maintenance Crew Chief Bob Martinez and Park West Landscape Management for their steadfast efforts in revitalizing this “hidden gem”. Before After Parks and Trees, and Beach Maintenance Divisions Activities Report June 7, 2016 Page 3 TREES: As part of the City’s overall grid and annual trimming schedule, in March and April, the City’s tree service contractor pruned trees within the Westcliff, Airport, and Santa Ana Heights areas. Additionally, pruning has occurred at various Palm tree locations. Month of: Trees Trimmed: Trees Removed: Trees Planted: May 1,508 65 32 Emergency Tree Removal On June 16, 2016, an emergency removal of a City Special Canary Island Date Palm tree was performed in order to protect public property and the public. The Palm tree was located at 217 Marguerite Avenue. The tree was deceased. Great Scott Tree Services, the City’s tree service provider, removed the tree. The Landscape Division will replace the Special Tree with another tree. BEACH MAINTENANCE: End of Rainy Season Field Maintenance Activities Memorial Day is considered the start of the summer crowds and the end of the rainy season. During the past week, Field Maintenance crew members started their preparation activities for the summer. These activities include removing the log boom at the Aquatic Center, and putting it back on shore. The log boom is used to collect trash that flows down the San Diego Creek. Additionally, approximately 1,000 feet of wind fencing along 49 street ends on the boardwalk and the piers were removed by the Field Maintenance crews. The wind fencing keeps sand from blowing onto the streets during the winter. Prepared by: Dan Sereno, Landscape Manager John Salazar, Manager Parks and Trees Division Field Maintenance Division Recreation & Senior Services Monthly Activities Report To: Parks, Beaches & Recreation Commission From: Sean Levin, RSS Deputy Director Celeste Jardine-Haug, Senior Services Manager Re: Recreation & Senior Services Department Monthly Activities Report New Cozy Rafts For the Ridgway Rails Natural Resource’s Supervisor and Coordinator, Michelle Clemente and B.B. Villanueva, worked earnestly with Newport Bay Conservancy board member, Richard Zembal, and volunteer groups on implementing floating nesting rafts for an endangered bird, the Ridgway Rail. The Upper Newport Bay hosts one of the largest populations of the Ridgway Rails. These rails normally build their nest by weaving dried cordgrass into living cordgrass stems. However, there has been a massive die-off of cordgrass, likely by warmer water temperatures and sea level rise, resulting in a loss of nesting material. These man made floating nesting perches offer safe and appropriate accommodations for the birds to lay their eggs. Carefully constructed, these nesting rafts have been designed with a swing arch made of PVC, palm leaves, and wires extending from the covers to discourage other birds from landing on the rafts and predating on the nest. The rafts are made to float up and down with the tides, in attempts to keep the eggs safe from washing away. Nesting rafts are vital to the successfulness of sustaining and increasing the endangered ridgway rail population in the Newport Bay. The Office of Natural Resources is privileged to be a part of the continuous efforts of the protection and preservation of ridgway’s rails. On your next visit to the Newport Bay Ecological Reserve be certain to look for these cozy nesting rafts! Mother Nature is Seventy Pounds Lighter Last month’s Beach Clean Up at Big Canyon was an impactful affair resulting in volunteers collecting seventy pounds of trash. Each month, the Office of Natural Resources hosts a Beach Clean Up event. This month, the community united to tackle litter on the trails and estuarine area in Big Canyon. Volunteers and some of general public, who were intrigued to visit the staff’s booth, paused for a moment to consider the effects pollution has on the health of people, wildlife and the economy. Natural Resources staff endeavors to educate the public on marine debris pollution and build community activist. For more information on Beach Clean Ups e-mail: atirona@newportbeachca.gov. Item VI-C July 5, 2016 2 Youth Track & Field Meet of Champions Spirit Award Each year at the conclusion of the Newport Beach Youth Track & Field Meet of Champions, the Recreation & Senior Services Department gives the Spirit Award to a deserving Newport Beach school. All schools with athletes who compete in the City’s meet are eligible to win the Spirit Award. This perpetual trophy has been awarded each year since 2006 and is held on display at the victor’s school until the following year’s event. The winner is determined by tallying scores for each athlete who places 1st through 6th place. Led by Coach Julie Means, Harbor View Elementary was awarded with the Spirit Award for the second year in a row! Congratulations to the Harbor View Vikings Track Club! Marina Park Memorial Day Weekend As expected, Marina Park was busy over the Memorial Day Holiday. We took the opportunity to let people know about summer camps and classes by advertising at www.campnewport.com at the park. Parents were excited about all that is offered through our department. Additionally the Marina was busy, with all slips being rented for the weekend. Visitors are very impressed with the amenities and location. Many of them are looking forward to booking other dates in the summer. From: Lee Kissner [mailto:leekissner@gmail.com] Sent: Thursday, June 02, 2016 1:11 PM To: sllevin@newportbeachca.gov; dave1@basinmarine.com Subject: Newport Beach Marine Park Shannon/Dave, I am from Las Vegas and have a 54' Meridian Pilothouse docked in Oceanside Harbor. When we take the boat out for a long weekend, we usually go to the Marriott Marina in San Diego or Catalina. Newport has always seemed difficult due to lack of guest slips. We decided to try the new Marine Park over Memorial Day weekend and are very glad we did. The facilities are excellent and the location is perfect. Most importantly, the Dockmaster, Ryan was exceptional to deal with. He checked on us daily, was always friendly and professional, and really seemed to 'keep on top' of everything. Some Dockmasters prefer their desks, Ryan was constantly on the docks and available to the boaters. Len, who checked us in the first day, was also enjoyable to deal with. In my opinion, the Dockmaster can 'make or break' a guest marina. How we are treated is a major factor in our decision to return or try another location. We were so pleased with the professionalism, hospitality, and facility that we made advance reservations for a week over the Labor Day holiday and are trying to get other boaters to join us. Additional note: Ryan clearly had a very good rapport with the two harbor police assigned to that area...the two brothers...which also helps to keep the guests happy and relaxed. Regards, Lee Kissner President Players Travel 3 SCAM Alert Veterans and their loved ones should be aware of a scam involving fraudulent benefit plans. Scammers are contacting veterans and offering to move their assets around in order to qualify for a Veterans Affairs benefit; sometimes charging as much as $6K and at times converting the seniors’ revocable trusts into irrevocable trusts without their consent or justification. Don’t be a Victim. Contact the California Department of Insurance if you think you or a loved one may be a victim of this scam. 1-800-927-4357 or www.insurance.ca.gov. Basic Estate Planning and Elder Law Presentation Bradley Erdosi, a volunteer Attorney, was at the OASIS to discuss the importance of having a Revocable Living Trust, Durable Power of Attorney for Finances and an Advanced Healthcare Directive. This informative workshop was held on June 15. Tuesday Night Topics At OASIS – The Journey of Retirement On June 14, Susan G. Franklin, M.A. and Clinical Psychologist led a discussion on the journey of a satisfying retirement. She reviewed with the audience that retirement is one of the most significant changes a person goes through in their life and understanding the psychological effects of the transition is important in order to have a sense of purpose and direction. KID TALK! Kids from our programs sharing their insight on important and fun topics. Lydia S. ~3rd Grader Q. What do you want to learn how to do? A. Become a professional swimmer. Q. What does your mom always say? A. You can do it! Q. What is your favorite after-school class? A. Theater with Jen Lambert because it is with my friends and you get to be fun and silly. Taytum B. ~ 4th Grader Q. Where do leprechauns live? And have you ever seen one? A. Yes, at my old house in Chino. At my old school we had a leprechaun hunt and I found the tracks which led to gold coins, which were actually chocolate. I have never actually seen one, but I would love to have one as a pet. Q. Why is it important to recycle? A. To keep animals and the environment safe, so nothing becomes extinct. I like going outside and animals are adorable, so we have to keep them safe. Q. Favorite After-school class? Kids Club because I like to have something to do after-school. I used to have a babysitter and we just watched TV. In Kid’s Club, we do crafts, active things and I get to hang with my friends. 4 Team Building Fun! Recreation Leaders converged on Marina Park on June 18th for Summer Day Camp Training. Deputy Director, Sean Levin, gave a great presentation on safety and responsibility. Staff reviewed daily program implementation, parent communication, field trip safety, and much more. Staff then put their teamwork to the test by separating into three teams, with each team making a boat out of cardboard and duct tape. Two of the three boats stayed afloat and made it around the buoy and back! The level of enthusiasm was at an all-time high as it is every day in our programs. We are ready for summer! Are you? 10 New Pool Swim Instructors The Aquatics Division welcomes ten new Pool Swim Instructors to their team! The annual training academy was held on the weekend of June 14th and June 21st at the Marian Bergeson Aquatic Center. Trainees were put to the test on their swimming ability and CPR/First Aid skills before ultimately receiving their Lifeguarding and Water Safety Instructor certifications. The 10 successful trainees were promoted to Pool Swim Instructor and are excited for summer! American Red Cross CPR/First Aid/AED Trained On June 11, 16 Recreation and Senior Services staff members were certified for CPR/First Aid and AED training through the American Red Cross. Most of the staff members will working at summer camps and at several community centers. The training was led by Supervisor Leslie Hardy and Coordinator Julie Anding. Congratulations to another successful training! OASIS Chili Cook-Off OASIS held its first Chili Cook-off last month. The weather was perfect and guests enjoyed delicious chili made by the five entries. Each entry had its own unique flavor that made the judging more difficult than expected! Thank you to all who participated and took the time to make their wonderful chili for all to taste and enjoy. 5 Park Patrol The following patrol checks/public contact numbers reflect the Park Patrol daily calls for service as well as issues discovered during normal patrol activities. Due to the timing of the meeting, these monthly summaries will be two months behind (i.e. in June you will receive April summary). During the month of May Park Patrol had the following number of contacts 1. PATROL CHECKS  148 with Youth Sports Groups  237 Field related issues/checks  37 Park/Picnic/reservation issues/checks  137 Community Center issues/checks  493 Playground checks 2. PUBLIC CONTACTS  269 Education  41 Alcohol  145 Dog related Written Warnings Issued: 2 (parking violations) Citations Issued: 8 (7 parking violations & 1 dog off leash) FACILITY RENTALS & SPECIAL EVENT PERMITS During the period of May 16, 2016 – June 15, 2016 there were:  22 Picnic/Park Area Rentals  9 Room Rentals  4 Field Rentals  6 Gym Rentals  2 OASIS Classroom Rentals  3 OASIS Event Center Rentals  20 Civic Center Community Room Rentals  9 Marina Park Event Room Rentals  15 Marina Park Classroom Rentals  9 Marina Park Picnic Rentals  7 NCCC Gym Rentals  16 NCCC Classroom Rentals  17 NCCC HOA Rentals  0 CYC Rentals As of June 15, 2016 there were 167 Special Event Permits processed and issued for the year. Those events of note for this period are: Field of Honor – 5/20-21; Castaways Park; Attendance: 5000 Relay for Life – 5/21, Peninsula Park; Attendance: 250 CdM 5k – 6/4, CdM Streets; Attendance: 2000 Balboa Island Parade – 6/5, Balboa Island; Attendance: 4000 Grace, one of our OASIS Fitness Center members turned 93 years young on July 15! Grace says she owes it to her five days a week workout at the OASIS Fitness Center and the fact that she always keeps a smile on her face! Happy Birthday Grace! : OASIS BIRTHDAY HIGHLIGHT 6 NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Agenda Item VI-D July 5, 2016 RECOMMENDATION: Staff recommends that the PB&R Commission approve the tree donation for Brock McCann at Castaways Park. DISCUSSION: City Council Policy B-17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. The City has received a donation request from City Manager Dave Kiff to donate an Oak tree at Castaways Park. The cost of the donation will include the 10% maintenance fee required by Council Policy B-17. The donation request and proposed location were approved by the Municipal Operations Director. Since the value of the donation is greater than $1,000, the donation is eligible to receive a dedicatory plaque. The submitted plaque verbiage, which complies with City Council Policy B-17, is “In Memory of Brock McCann”. NOTICING: City Manager Dave Kiff and Council Member Duffy Duffield have received a copy of this report. The donation requires noticing of adjacent residents for new tree donation. Since there are no adjacent residents within 300 feet of placement, the adjacent homeowners association, Castaways Homeowners Association, was forwarded a copy of this report. Attachments: A. Donations Request Form B. Donations location and photos C. Dedicatory Biography TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Director 949-644-3055, mpisani@newportbeachca.gov TITLE: Tree Donation – Castaways Park NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Agenda Item VII-A July 5, 2016 RECOMMENDATION: Staff recommends that the PB&R Commission consider the bench donation request for Brad Honda at Lido Park. DISCUSSION: City Council Policy B-17 establishes criteria for parks, facilities, and recreation program donations within the City. The policy is structured to establish a fair and uniform procedure for making gifts to the City, and to make the donation process easier for staff and donors. The City has received the donation request from Chad Hazlett and Chris Cervisi to donate a Huntington Beach model bench at Lido Park. The cost of the donation will include the 10% maintenance fee required by Council Policy B-17. The donation request and proposed location were approved by the Municipal Operations Director. Since the value of the donation is greater than $1,000, the donation items are eligible to receive dedicatory plaques. The submitted plaques verbiage, which complies with City Council Policy B-17, is “In Loving Memory of Brad Honda.” NOTICING: Chad Hazlett, Chris Cervisi, and Mayor Diane Dixon have received a copy of this report. Surrounding residents were notified of the Commission Meeting via postcard. Attachments: A. Donation Request Form B. Donation items location and photos C. Map highlighting surrounding residents notified D. Postcard Notification E. Dedicatory Biography TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Director 949-644-3055, mpisani@newportbeachca.gov TITLE: Bench Donation – Lido Park NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Agenda Item VII-B July 5, 2016 RECOMMENDATION: Staff recommends that the PB&R Commission consider the reforestation request of a City Tristania conferta/Tristania (Brisbane Box) tree located at 1707 Tradewinds Lane. The applicant has met the procedural requirements for reforestation established in Council Policy G-1. DISCUSSION: In mid-July 2015, Christopher Casler requested the removal of the tree located at 1707 Tradewinds Lane due to the debris droppings from the tree. His request was denied and was informed of the City’s reforestation process, requiring signatures from the adjacent property owners. In order to acquire the minimum signatures from the surrounding property owners, Mr. Casler requested and was granted an extension for his petition by the Landscape Manager. Mr. Casler has met the procedural requirements for the reforestation of the tree at 1707 Tradewinds Lane. A Reforestation Check List filled out by staff is attached. The proposed replacement tree does not, in staff’s opinion, meet the reforestation requirements listed in G-1 Policy related to loss of blue water views, hardscape damage, declining health, or simply being the wrong tree for the location. The Commission may either approve or deny the reforestation request. If approved by the Commission, there will be a one-for-one replacement of the tree in this reforestation request, at the applicant’s cost. NOTICING: Council Member Duffy Duffield and Christopher Casler have received a copy of this report. Additionally, surrounding property owners were notified of the Commission Meeting related to this item via postcard. Attachments: A. Reforestation Application/Petition B. Tree Removal Report/Review and photos C. Reforestation Check List D. City Council Policy G-1, Section V-A Description of Reforestation E. Meeting notification postcards sent to adjacent property owners TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Department Director 949 644-3055, mpisani@newportbeachca.gov TITLE: Reforestation Request – 1707 Tradewinds Lane Back Bay View Park ImprovementsCONCEPT PLAN | 27 JUNE 2016 CITY OF NEWPORT BEACH Key 1 Add Amenity for Bicyclists - Fix it Station Add Amenity for Park Users - Shade Structure - 3 5 4 Update Interpretive Signage 2 Add Amenity for Park Users - Fitness Cluster Update Drinking Fountain w/ Pet Bowl/Bottle Filler 1 2 3 4 5 Meadow, Path and Picnic Tables updated 2015 Existing 10’ concrete path Add native planting in bare areas next to walk Existing Benches - Typical Existing boulder streambed Native Planting Native Planting Native Planting Native PlantingPacifi c Coa s t Highway Jamboree Road 6 6 Stone Monument Sign (If Cost Allows) Back Bay View Park ImprovementsCONCEPT PLAN | 27 JUNE 2016 CITY OF NEWPORT BEACH Walk and New Meadow off PCH Bike Racks Aerial Photo Path Near Proposed Fitness Cluster Faded Interpretive Signage Faded Interpretive SignageView at Proposed Trellis Loca-View From New MeadowNew Picnic Tables and Path Boulder Streambed Native Planting Bench to be Removed, Replaced with Trellis Drinking Fountain to be Replaced EXISTING PHOTOGRAPHS Back Bay View Park ImprovementsCONCEPT PLAN | 27 JUNE 2016 CITY OF NEWPORT BEACH Water Fountain/ Pet Bowl Bottle Filler3 Fitness Cluster1 Trellis Shade Structure4 Bike Fix-It Station2 5 Update Signage Concrete Bench at Trellis Bench/Boulder at Fitness Cluster IMAGES 6 Monument Signage at Corner Entry Back Bay View Park ImprovementsCONCEPT PLAN | 27 JUNE 2016 CITY OF NEWPORT BEACH 59” 20” 12.75” CAPACITY 1 Bike MATERIALS Main body: 6”x .154” tube Bike Hanger: 1.5” sch. 40 pipe, ¼” plate Foot: 10” dia. x .25” plate Tool tethers: 5/32” stainless steel cable Manual air pump Hand tools: Philips and ﬂat head screwdrivers 2.5, 3, 4, 5, 6, 8mm Allen wrenches Headset wrench Pedal wrench 8, 9, 10, 11mm box wrenches Tire levers (2) FINISHES Galvanized An after fabrication hot dipped galvanized ﬁnish is our standard option. Powder Coat Our powder coat ﬁnish assures a high level of adhesion and durability by following these steps: 1. Sandblast 2. Epoxy primer electrostatically applied 3. Final thick TGIC polyester powder coat Thermoplastic In addition to an increased thickness (8-10mils), the thermoplastic ﬁnish covers a galvanized layer and offers superior impact resistance over powder coating. Stainless Stainless Steel: 304 grade stainless steel material ﬁnished in either a high polished shine or a satin ﬁnish. MOUNT OPTIONS In-ground Is embedded into concrete base. Surface Has 10” diameter x.25” foot with four anchors per foot. SETBACKS FIXIT Submittal Sheet Fixit with Air Kit 2 Fixit with Air Kit 3 12” 60”60” 45” ST R E E T STREETWALL WAL L 90” 45” 12” 45” Minimum Footprint 12”PUMPAn optional wheel catch is available to hold bikes with no kick stands Elkay LK4420BF1UDB EZH2O Outdoor Drinking DETAILS / ENLARGEMENT PLANS Bike Fix-It Station Fitness Cluster Fitness Cluster Plan View 1/8”=1’-0” Existing Bench Trash Receptacle Fitness Cluster Curb/Seatwall Boulders Decomposed Granite Trellis Plan View 1/4”=1’-0” Trellis Side Elevation 1/2”=1’-0” Trellis Front Elevation 1/2”=1’-0” Trellis - Steel Members Concrete Seatwall Decomposed Granite New Boulders Interpretive Sign Drinking Fountain Existing Monument Plaque Trellis - Steel Members Concrete Seatwall Stone Clad Column With Vines NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Agenda Item No. _____ July 5, 2016 ABSTRACT: The City seeks to develop a cohesive character for West Newport Mesa through streetscape improvements. RECOMMENDATION: Review and comment on the draft West Newport Mesa Streetscape Master Plan. FUNDING REQUIREMENTS: The Master Plan will guide consideration of future public and private improvements. Estimated costs for implementing the improvements will be included in the final Master Plan. There are no direct funding requirements associated with adoption of the Master Plan. DISCUSSION: In January 2016, the City kicked-off the development of a West Newport Mesa Streetscape Plan which is intended to unify the many diverse elements of this community through sidewalks, parkways and landscape improvements that encourage pedestrian and bicycle use and enhance the aesthetics of the public realm. The project area is shown in Exhibit 1. The need for the streetscape plan was identified in 2015, when the City Council created the Height Overlay Zone for the residential area within West Newport Mesa neighborhood which allows residential development additional building height in exchange for increased building setbacks from the street. The increased setbacks create the opportunity to augment the public realm. TO: Parks, Beaches & Recreation Commission FROM: Community Development Department Brenda Wisneski, Community Development Director 949-644-3226, kbrandt@newportbeachca.gov PREPARED BY: Brenda Wisneski, Deputy Community Development Director TITLE: West Newport Mesa Streetscape Master Plan West Newport Mesa Streetscape Master Plan July 05, 2016 Page 2 City staff, with support from RRM Design, has worked with the community to develop a Streetscape Master Plan for the West Newport Mesa area. Community workshops were conducted on February 17, 2016, and March 16, 2016, to review and comment on draft concepts. A final public open house was held on June 22, 2016, to review some of the more advanced renderings. The attached presentation summarizes the comments received from the community at the public workshops and open house as well as the Planning Commission during prior reviews in April and June, and includes preliminary concepts for the Parks, Beaches and Commission’s review. Also attached is a plant palette identifying the proposed plantings for trees and shrubs and groundcover. Exhibit 1 Project Area A final recommendation from the Planning Commission will be sought on July 11, 2016, on the Master Plan document. The City Council is scheduled to consider the Master Plan July 26, 2016. West Newport Mesa Streetscape Master Plan July 05, 2016 Page 3 ENVIRONMENTAL REVIEW: This action is not subject to the California Environmental Quality Act (“CEQA”) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). Attachments: A. West Newport Mesa Streetscape PowerPoint Presentation B. West Newport Mesa Streetscape Plant Palette Attachment No. A West Newport Mesa Streetscape PowerPoint Presentation West Newport Mesa S T R E E T S C A P E M A S T E R P L A N West Newport Mesa Streetscape Master Plan Project Overview •Superior Avenue •Placentia Avenue •Monrovia Avenue •16th Street •Production Place •15th Street West Newport Mesa Streetscape Master Plan Project Goals •Develop a Unified Theme for the Public Realm. •Implement Complete Street Principles to Better Serve Pedestrians, Transit Riders, Bicyclists, and Automobiles. •Enhance Facilities for Bicyclist and Pedestrian. •Bike Route Signage and Striping •Enhance Walkability •Improve Landscape Areas More Aesthetically Pleasing and Consistency in Plant Material within the Study Area. •Utilize Sustainability Measures such as Low Water Use Planting and LED Lighting. •Identify Opportunities for Traffic Calming where Applicable. West Newport Mesa Streetscape Master Plan Site Furnishings West Newport Mesa Streetscape Master Plan Placentia Avenue Existing Conditions Proposed Improvements •Pedestrian and Bicycle Facility Upgrades •Landscape Medians •Low Water Use Planting •Entrance and Wayfinding Signs •Setback Guidelines for Future Development Sidewalk Looking North on Placentia Adjacent Near King Liquor Grass Parkway South of Superior Avenue Intersection, Looking North Looking North on Placentia Adjacent to Ebb Tide Project West Newport Mesa Streetscape Master Plan Public Realm Improvements Existing Conditions Sidewalk and Parkways •Turf replacement with low water use planting •Site furnishings •Wayfinding Signs •Future Development Setback Treatments •Pedestrian and Bicycle Safety Enhancements Proposed West Newport Mesa Streetscape Master Plan Placentia Avenue Proposed Improvements Production Production Existing West Newport Mesa Streetscape Master Plan Placentia Avenue New Medians New Setback Treatment Street Trees And Parkways West Newport Mesa Streetscape Master Plan Placentia Avenue Existing View Looking North West Newport Mesa Streetscape Master Plan Placentia Avenue Proposed Improvements •Sidewalk Improvements •Bike Lane Striping •Landscape Medians •Low Water Use Planting •Site Furnishings •Turf Replacement West Newport Mesa Streetscape Master Plan Monrovia Avenue, 16th Street, Production Place, 15th Street Proposed Improvements Existing Monrovia Avenue Production Place Monrovia Avenue Production Place West Newport Mesa Streetscape Master Plan 15th Street Existing View Looking Toward Placentia Avenue West Newport Mesa Streetscape Master Plan 15th Street Proposed View •Increase in Lighting •Sharrows •Low Water Use Planting •Shared Parking at Coastal College •Sidewalk Improvements •Crosswalk Enhancements Looking Toward Placentia Avenue West Newport Mesa Streetscape Master Plan Placentia Avenue & Superior Avenue Trees Ulmus parvifolia Chinese Elm Lophostemon confertus Brisbane Box Magnolia grandiflora ‘Little Gem’ Little Gem Magnolia Tipuana Tipu Tipu Tree Arbutus unedo Strawberry Tree Lagerstroemia indica ‘Natchez’ White Crape Myrtle Platanus racemosa California Sycamore Syagrus romanzoffiana Queen Palm Tristaniopsis laurina Water Gum West Newport Mesa Streetscape Master Plan Monrovia Avenue, 16th Street, Production Place, and 15th Street Trees Ulmus parvifolia Chinese Elm Laurus nobilis ‘Saratoga’ Saratoga Laurel Lophostemon confertus Brisbane Box Magnolia grandiflora ‘Little Gem’ Little Gem Magnolia Metrosideros excelsa New Zealand Christmas Tree Tipuana Tipu Tipu Tree Arbutus unedo Strawberry Tree Tristaniopsis laurina Water Gum West Newport Mesa Streetscape Master Plan Additional Trees Arbutus ‘Marina’ Arbutus Agonis flexuosa Peppermint Tree Brachychiton acerfolius Flame Tree Quercus agrifolia Coast Live Oak Phoenix dactylifera Date Palm Bauhinia variegata Coast Live Oak West Newport Mesa Streetscape Master Plan Shrub Palette West Newport Mesa Streetscape Master Plan Example Installed Landscapes West Newport Mesa Streetscape Master Plan Project Schedule •Stakeholder Meetings……………...January 26, 2016 •Public Workshop #1………………..February 17, 2016 •Planning Commission Meeting…..February 18, 2016 •Public Workshop #2…………………..March 16, 2016 •Review Concepts •Planning Commission Meeting………...June 9, 2016 •Public Open House -Review ………....June 22, 2016 •Park & Rec Commission - Review ….....July 05, 2016 •Planning Commission Final Review…...July 11, 2016 •City Council Adoption…………………..July 26, 2016 Attachment No. B West Newport Mesa Streetscape Plant Palette June 24, 2016 10:03 AM LANDSCAPE AND STREETSCAPE AMENITIES 5 | 38West Newport Mesa Streetscape Master Plan City of Newport Beach Agonis flexuosa Peppermint Tree Metrosideros excelsa New Zealand Christmas Tree Platanus racemosa California Sycamore Bougainvillea spp. Bougainvillea Agave americana Blue Agave Tipuana tipu Tipu Tree Salvia clevelandii Cleveland Sage Arbutus unedo Strawberry Tree Tristaniopsis laurina Water Gum Quercus agrifolia Coast Live Oak Carex praegracilis California Field Sedge Carissa macrocarpa Natal Plum Cistus purpureus Purple Rockrose Keckiella cordifolia Heartleaf Keckiella Muhlenbergia rigens Deer Grass Myoporum parvifolium Creeping Myoporum Agave parryi Parry’s Agave Ulmus parvifolia Chinese Elm Senecio serpens Blue Chalk Sticks Yucca filamentosa ‘Golden Sword’ Golden Sword Yucca TREES SHRUBS AND GROUNDCOVER LANDSCAPE AND STREETSCAPE AMENITIES June 24, 2016 10:03 AM 5 39 |West Newport Mesa Streetscape Master Plan City of Newport Beach TREE PALETTE SPECIFICATIONS LOCATION Tree Species Botanical Name Common Name HeightSpreadSpacingMedianParkwayAccentGatewaySuperior AvenuePlacentia AvenueMonrovia Avenue16th StreetProduction Place15th Street<40’>40’<20’20-40’>40’20-30’ O.C.30-40’ O.C.40-60’ O.C. Agonis flexuosa Peppermint Tree Arbutus ‘Marina’ Arbutus Arbutus unedoStrawberry Tree P P P P Bauhinia variegataPurple Orchid Tree Brachychiton acerfolius Flame Tree Lagerstroemia indica ‘Natchez’ White Crape Myrtle P Laurus nobilis ‘Saratoga’ Saratoga Laurel Lophostemon confertusBrisbane Box Magnolia grandiflora ‘Little Gem’Little Gem Magnolia P P Metrosideros excelsa New Zealand Christmas Tree P Phoenix dactylifera Date Palm Platanus racemosa* California Sycamore P Quercus agrifoliaCoast Live Oak Syagrus romanzoffianaQueen Palm P Tipuana tipu Tipu Tree Tristaniopsis laurina Water Gum Ulmus parvifoliaChinese Elm Legend: P = Primary Trees = Secondary Trees *Known to be attacked by the Polyphagus Shot Hole Borer Beetle. Assess the severity of the beetle before planting this species. June 24, 2016 10:03 AM LANDSCAPE AND STREETSCAPE AMENITIES 5 | 40West Newport Mesa Streetscape Master Plan City of Newport Beach Legend: P = Primary Shrubs and Groundcover, = Secondary Shrubs and Groundcover SHRUB & GROUNDCOVER PALETTE SPECIFICATIONS LOCATION Tree Species Botanical Name Common Name HeightSpreadSpacingMedianParkwayAccentGatewaySuperior AvenuePlacentia AvenueMonrovia Avenue16th StreetProduction Place15th Street<3’>3’<3’3-5’>5’0-3’ O.C.3-5’ O.C.5-10’ O.C. Aeonium spp. Canary Island Rose Agave americana Blue Agave P Agave attenuataAgave Agave desmettiana ‘Variegata’Variegated Dwarf Agave P P P P P Agave parryi Parry’s Agave Agave victoria-reginae Queen Victoria Agave P P P P P Aloe spp. Aloe Anigozanthos flavidusKangaroo Paw Bougainvillea spp.Bougainvillea P P Callistemon viminalis‘Little John’ Little John Bottlebtush P Carex divulsa European Gray Sedge P P P P Carex praegracilis California Field Sedge Carissa macrocarpaNatal Plum P Carpinteria californicaBush Anenome Cistus purpureus Purple Rockrose P Festuca idahoensis ‘Siskiyou Blue’ Idaho Fescue P P P P P Hardenbergia violaceaPurple Lilac Vine P P LANDSCAPE AND STREETSCAPE AMENITIES June 24, 2016 10:03 AM 5 41 |West Newport Mesa Streetscape Master Plan City of Newport Beach Legend: P = Primary Shrubs and Groundcover, = Secondary Shrubs and Groundcover SHRUB & GROUNDCOVER PALETTE SPECIFICATIONS LOCATION Tree Species Botanical Name Common Name HeightSpreadSpacingMedianParkwayAccentGatewaySuperior AvenuePlacentia AvenueMonrovia Avenue16th StreetProduction Place15th Street<3’>3’<3’3-5’>5’0-3’ O.C.3-5’ O.C.5-10’ O.C. Keckiella cordifolia Heartleaf Keckiella Muhlenbergia lindheimeri ‘Leni’ Autumn Glow Muhly Muhlenbergia rigensDeer Grass P P P P P P Myoporum parvifoliumCreeping Myoporum Penstemon heterophyllus Beard Tongue Rosmarinus officinalis Rosemary P P P P P P Salvia clevelandii Cleveland Sage Salvia melliferaBlack Sage Salvia leucanthaMexican Sage Bush P P P P P P Senecio serpens Blue Chalk Sticks P P P P P P Yucca filamentosa ‘Golden Sword’ Golden Sword Yucca NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Agenda Item No. VII-E July 5, 2016 RECOMMENDATION: That the PB&R Commission uphold the Municipal Operations Director’s (MOD) decision to remove two Washingtonia robusta (Mexican fan palm) trees at 239 Carnation Avenue, Corona del Mar. DISCUSSION: In February, MOD staff was advised by the Public Works Department of a development project at 239 Carnation Avenue in Corona del Mar that would require the removal of two Washingtonia robusta (Mexican fan palm) trees (see Attachments A and B). The project consists of the demolition of a small, single-family home and construction of a new single-family home with three-car garage. The new home is multi-level, and steps down the bluff, similar to other new homes on the west side of the 200 block of Carnation Avenue. The project was approved by the California Coastal Commission in January, and meets all applicable City Zoning Code development standards (e.g., density, height, setbacks, and parking). The Zoning Code requires a minimum 3-car garage for homes of this size (+4,000 square feet). The architect of the project was able to meet this requirement; however, due to the narrow width of this lot (approximately 40 feet wide) and location of the street trees near the center of the lot, access to the garage necessitates removal of the trees. As defined in City Council Policy G-1 (Retention, Removal, and Maintenance of City Trees) (Attachment C), the trees are Standard Trees. The Policy does address the removal of trees for development in Section VII (Encroachment and Demolition Permits): All encroachment permits (permits for private property development which are proposed to encroach upon the City right of way) or demolition permits that involve the removal or replacement of City tree(s) must be specifically noticed by the property owner to City staff prior to the building and/or demolition permit TO: Parks, Beaches & Recreation Commission FROM: Municipal Operations Department Mike Pisani, Municipal Operations Department Director 949 644-3055, mpisani@newportbeachca.gov TITLE: Uphold Staff’s Decision to Remove Two Palm Trees – 239 Carnation Avenue Uphold Staff’s Decision to Remove Two Palm Trees – 239 Carnation Avenue July 05, 2016 Page 2 process whenever possible. The proposed construction plans must indicate preservation of existing City trees wherever possible (except trees that are dead, dying, or in an advanced state of decline). If the proposed development requires the removal of City trees, the property owner must submit a tree removal form to the Municipal Operations Director, pay all related tree removal and one for one replacement costs, and meet all provisions of City Council Policies L-2 and L-6 and City Municipal Code Sections 13.08 and 13.09. Approval or disapproval of all tree removal/replacement requests associated with encroachment and demolition permits will be the responsibility of the Municipal Operations Director or a designee. Staff examined the construction plans to see if there was any way to save the trees and allow the development to occur around them. Unfortunately, due to their location on the property, that is not possible. Consequently, based on the G-1 Policy, staff approved the removal of the trees to allow the development of the property to proceed (see Attachment D). The Palisades Condominium Association has sent a notice of appeal regarding the tree removals (see Attachment E). In their letter, they state a number of objections to the removal of the trees. First, they note that only two of the three palm trees at that location are tagged for removal. Only the two large trees are maintained by the City. Consequently, the third, shorter, tree is a private tree which may be removed by the property owner. The Association also claims that these trees listed as “Neighborhood Trees” in the G-1 Policy, claiming that the 74 Washingtonia robusta trees listed for the Corona del Mar State Beach include those in surrounding neighborhoods. That is simply not the case; the trees described in the Policy are all within the beach facility. As noted above, the trees at this location fall within the Standard Tree category. Finally, the Association contends that a previous property owner removed other City parkway trees. In July 2014, staff was notified of a private contractor removing trees at the location. Staff responded, and directed the contractor to complete the work he had already started on two City trees, a Brazilian Pepper and a Palm. Two other trees being removed at that time were private trees, not maintained by the City. At that time, staff told the property owner he would be responsible for the planting of two 48” box trees upon redevelopment of the property. Consequently, if staff’s decision to remove the trees is upheld, the developer would be required to pay the cost of the tree removal and provide funds to plant two 48” box trees elsewhere in the community, since City Council Policy G-3 (Preservation of Views) prohibits the planting of street trees in the 200 block of Carnation Avenue. Uphold Staff’s Decision to Remove Two Palm Trees – 239 Carnation Avenue July 05, 2016 Page 3 NOTICING: Council Member Scott Peotter, Andrew Goetz (the architect for the redevelopment project at 239 Carnation Avenue), and Voss, Cook & Thel LLP have received a copy of this report. Additionally, surrounding property owners were notified of the Commission Meeting related to this item via postcard. Attachments: A. Photo 1 B. Photo 2 C. G-1 Policy D. Tree Removal Report/Review and photos E. Appeal Letter Reforestation Application/Petition F. Meeting notification postcards sent to adjacent property owners NEWPORT BEACH PB&R Commission Staff Report COUNCIL STAFF REPORT CITY OF Item VII-F July 5, 2016 RECOMMENDATION: Staff recommends that the PB&R Commission discuss, reaffirm and appoint the following FY 2016/17 Ad Hoc Committee appointments. Current Committees assignments are as follows:  Community Service Award – Reaffirm & Appoint Assist with administering the Community Service Award Program and identifying recipients. Currently serving: Commissioners Cole, Englebrecht, Vacant  West Newport Community Center – Reaffirm & Appoint Seeking community input on site locations and amenities for a brand new West Newport Community Center in the western part of Newport Beach. Currently serving: Commissioners Anderson, Hayes & Marston  Youth Sports Commission Liaison – Reaffirm & Appoint Provide advisory support to the Youth Sports Commission in the allocation of field space. Currently serving: Commissioners Anderson, Englebrecht & Hayes BACKGROUND: At the first meeting of each fiscal year, the PB&R Commission holds elections and discusses Ad Hoc Committee and Liaison Appointments. Staff recommends that the Community Service Award and West Newport Community Center Ad Hoc Committees and the Youth Sports Commission Liaison be reaffirmed and appointed for the next year. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the PB&R Commission considers the item). TO: Parks, Beaches & Recreation Commission FROM: Recreation & Senior Services Department Laura Detweiler, Rec & Sr Services Director 949-644-3157, LDetweiler@newportbeachca.gov TITLE: FY 2016/17 Ad Hoc Committee / Liaison Appointments