HomeMy WebLinkAboutMinutes of April 4, 2016Amended 5/2/16 CITY OF NEWPORT BEACH CIVIL SERVICE BOARD MINUTES
Council Chambers – 100 Civic Center Drive, Newport Beach, 92660 Monday, April 4, 2016
Regular Meeting 5:00 p.m.
I. CALL MEETING TO ORDER
Chair Allen called the meeting to order at 5:02 p.m.
II. ROLL CALL Civil Service Board Members:
Debra Allen, Chair Maiqual Talbot, Vice Chair Jeff Herdman, Board Member
Absent:
James “Mickey” Dunlap, Board Member - Excused
Roberta Fesler, Board Member
Staff Members:
Barbara J. Salvini, Secretary to the Board / HR Director Leonie Mulvihill, Assistant City Attorney
Marissa Sur, Administrative Specialist to the HR Director
III. FLAG SALUTE – Led by Board Member Talbot
IV. PUBLIC COMMENTS - None
V. CONSENT CALENDAR
A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES
1. APPROVE MINUTES FOR THE MARCH 7, 2016 REGULAR MEETING. Waive
reading of subject Minutes, approve as written and order filed.
Board Member Herdman made a Motion to waive reading of subject Minutes, approve as
revised and order filed. The Motion was seconded by Board Member Talbot. Motion carried. (3
Ayes, 0 No, 2 Absent (Board Member Dunlap and Board Member Fesler)).
VI. CURRENT BUSINESS
A. ORAL REPORTS 1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Barbara J. Salvini, Human
Resources Director
NEWPORT BEACH CIVIL SERVICE BOARD MINUTES
Human Resources Director Barbara J. Salvini reported that the City of Newport Beach is
currently accepting applications for the Newport Beach Scholarship program. The City has seven $700 scholarships to award, and the applications along with additional
information can be obtained via the city’s website. The deadline for submitting the
applications is April 28, 2016, by 5 p.m.
Ms. Salvini also reported that on May 31, 2016, the Newport Beach Mayor’s Youth Council hosted a Youth Government Day event with 16 students in attendance. The students participated in a 1.5 hour mini internship within the departments and a mock
City Council meeting which the students seemed to enjoy. Ms. Salvini commented that the lower turnout may have been due to the event being held during Spring Break week.
Lastly, Ms. Salvini suggested for the Board to save the date for the 2016 Employee Service Appreciation event sponsored by the Newport Beach Chamber of Commerce to
be held on Thursday, June 9, from 11:30 a.m. to 1:30 p.m. Chair Allen stated that the
event is usually a packed and successful event, and that she will be in attendance, unless out of town.
2. FIRE DEPARTMENT MATTERS – Scott Poster, Fire Chief
Fire Chief Scott Poster provided an update on Fire Department Matters. Chief Poster reported that there was a multi-casualty incident involving an OCTA bus on March 27,
which resulted in five injuries. He also reported that the department is starting their
Wildland training.
Chief Poster further reported on upcoming events, such as a Firefighter recruitment in
June, and that the department is working on an Incident Action Plan for the OC
Marathon. He also mentioned that the department held a CERT Drill to Skills event at
Fire Station 7 with 70 CERT volunteers in attendance.
Chief Poster announced the launch of the Elite PCR (Patient Care Reporting) via iPads
program, the first program to be launched under EMS Division Chief Kristin Thompson’s
direction. Additionally, he reported the department has been selected to participate in
the Health Information Exchange Grant alongside several other agencies. He noted that
the Newport Beach Fire Department is the first public fire department transport to be
selected in the State. The grant is to be used for a two-way communication between
hospitals and the department’s EMS units.
Chief Poster also reported on the Marine operation stats for the month of March, which
included public assists, boat calls, enforcements, medical aids and preventative rescues,
for a total of 3,706 calls. He reported that on March 20, the department held a swim test
for the Junior Lifeguard program and further stated that the Newport Beach Marine
Operations training teams have recertified 98 seasonal lifeguards. Lastly, the
department recently hired an office assistant for the Marine Operations division.
Thereafter, Fire Operations’ Assistant Chief Duncan and Marine Operations’ Assistant
Chief Williams provided a recap of the Maritime Drill. The event consisted of simulated
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NEWPORT BEACH CIVIL SERVICE BOARD MINUTES
exercises involving a major boat collision incident and how the agencies would handle
such an occurrence in a real life situation. Volunteers portrayed injured victims and
mannequins were used to portray casualty victims. Assistant Chief Duncan and
Assistant Chief Williams explained the procedures and the steps taken to ensure that the
event was not only a success but mimicked real life situations so they could properly
assess how those situations would be handled. Assistant Chief Duncan also stated that
in order to make the event a possibility, the department obtained a grant from
Anaheim/Santa Ana UASI. The grant request was initially approved for $75,000 and an
additional $6,000 was provided for logistical components.
The Board expressed its appreciation of the efforts that went into the program and the
overall success of the program. Chair Allen asked if the lessons learned during the
Maritime Drill were applicable citywide and countywide since it was a water exercise.
Assistant Chief Duncan responded by stating that the lessons learned could be applied
to any mass casualty events and the plan does not change from event to event based on
the medical aspect of it. Chair Allen also asked if other cities such as Anaheim have
held a similar event for Disneyland or other soft targets, to which Assistant Chief Duncan
replied that both he and Assistant Chief Williams attended a similar event called the
Golden Guardian held at Anaheim Stadium involving terrorist events.
Assistant Chief Duncan and Assistant Chief Williams responded to questions posed by
Board Member Talbot regarding the number of divers involved in the exercise and
whether there were communications with different hospitals where patients were going
to be triaged. There were a total of 12 divers involved; four from the Sherriff’s
Department and eight from various Lifeguard agencies. It was also reported that
communication plans with the hospitals had to be set up in advance and the same radio
medic contact system currently in place was used as part of the exercise. In regard to
communication with the lifeguards, Assistant Chief Williams stated that with the water
component, the technique and hand signals used are pretty elaborate and that the
exercise was beneficial to the department as this is not an atmosphere in which they
usually practice.
3. POLICE DEPARTMENT MATTERS – Jonathan Stafford, Deputy Director of Police
Services
Deputy Director of Police Services Jonathan Stafford provided an update on the Newport
Beach Police Department. It was reported that the Police Department held an
appreciation breakfast on Thursday, March 17. The event was successful and was
hosted by the community in appreciation of the outstanding work done throughout the
year. Mr. Stafford also stated that the breakfast included a brief farewell to retired Chief
Jay Johnson.
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NEWPORT BEACH CIVIL SERVICE BOARD MINUTES
It was reported that the Police Department is continuing its efforts in code management.
This includes efforts with parking control, additional staffing and patrol of the city and
streets on the weekends.
Mr. Stafford reported on the CAD statistics for the month of March, noting that although
there was a 6.6 percent increase from February, there was an 11.4 percent decrease
from March 2015 to March 2016. Mr. Stafford stated the reason for the decrease could
range from weather activity to pro-active policing. Deputy Director Stafford announced
that Human Resources has a new Community Service Officer eligibility list with
individuals in backgrounds. Staff and HR are also working on a dispatcher list as well as
other existing lists, such as Deputy Chief. Mr. Stafford also provided an update on the
Baker to Vegas relay race, in which the Department finished first in the 150-division for
the twelfth year in a row.
Field testing of the new in-car computers begins the week of April 11, 2016. The
Department is considering upgrading the existing equipment or purchasing two
additional tablets, one to be hard mounted to the vehicles and the other to be removable
so it can be used in crime scenes. Mr. Stafford stated that there are security concerns
with the removable tablet options. The department is looking to make a decision in a
couple of months based on feedback received from field personnel. Mr. Stafford also
stated that the department is looking to upgrade the in-car video or “dash cam” as it is
commonly called. The upgrade will allow the cameras to have higher-definition quality,
multiple camera angles, better audio and longer transmitter distance.
Mr. Stafford announced that the Teen Academy will be held from June 29 through
August 10, 2016, and the first 30 applicants to pass the minor background investigation
will be accepted. The academy allows the teens to be involved with working with the
dogs and traffic stops.
In conclusion, Mr. Stafford announced that there will be a swearing in event held on
Wednesday, April 13, 2016, at 9 a.m., involving two new lateral police officers from El
Segundo Police Department and Alhambra Police Department. This event is an
important event for both the officers and their families, and the Civil Service Board
members and city staff are cordially invited to attend.
Newport Beach Police Department Chief Jon Lewis introduced himself to the Board as
the newly appointed Chief of Police. He commented on his transition to Chief of Police
and the strength and morale of the individuals serving the City. He also commented on
the fact that the Police Department is one of the finest departments.
Chair Allen thanked the Newport Beach Police Department for its great service to the
community throughout the years.
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