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January 12, 2015 Civil Service Board Agenda
Page 2 of 2
This committee is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Commission’s
agenda be posted at least 72 hours in advance of each meeting and that the public be allowed to comment on agenda
items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the
Commission. The Commission may limit public comments to a reasonable amount of time, generally either three (3) or five
(5) minutes per person.
It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (ADA) in all respects. If,
as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City
of Newport Beach will attempt to accommodate you in every reasonable manner. Please contact Leilani Brown, City Clerk,
at least 72 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible
(949-644-3005 or lbrown@newportbeachca.gov).
2. FIRE DEPARTMENT MATTERS – Scott Poster, Fire Chief
3. POLICE DEPARTMENT MATTERS – Jonathan Stafford, Police Support
Services Administrator
VII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
VIII. ADJOURNMENT
Page 1 of 5
CITY OF NEWPORT BEACH CIVIL SERVICE BOARD MINUTES
Council Chambers – 100 Civic Center Drive
Monday, December 1, 2014
REGULAR MEETING
5:00 PM
I. CALL REGULAR MEETING TO ORDER (5:00 PM)
Chairperson Hugh Logan called the meeting to order at 5:02 PM.
II. ROLL CALL
Civil Service Board Members:
Hugh Logan, Chair
Debra Allen, Vice Chair
James "Mickey" Dunlap, Board Member (Absent/Excused)
Jeff Herdman, Board Member (Absent/Excused)
Maiqual Talbot, Board Member
Staff Members:
Terri L. Cassidy, Deputy City Manager/HR Director/Secretary to the Board
Lauren Farley, Deputy HR Director
Jason Guyser, Assistant City Attorney
Jyll Ramirez, Administrative Specialist to the Deputy City Manager
III. FLAG SALUTE – Led by Board Member Talbot
IV. PUBLIC COMMENTS
The notice was read by Jyll Ramirez, Administrative Specialist to the Deputy City
Manager.
Interested parties were invited to address the Board.
Jim Mosher reported that he submitted written comments earlier today to the Civil
Service Board’s (CSB/The Board) Secretary, Deputy City Manager/HR Director
Terri Cassidy; on the meeting Minutes listed under Consent Calendar of the
December 1, 2014, CSB agenda. He noted that five of the seven meeting
Minutes stated what time each meeting began, but did not indicate when they
ended. Additionally, he expressed disappointment in the lack of details reported
on the Board’s decision and action of the confidential, closed disciplinary hearing
of a Civil Service employee.
Chair Logan closed Public Comments.
NEWPORT BEACH CIVIL SERVICE BOARD MINUTES 12/1/14
Page 2 of 5
V. CONSENT CALENDAR
A. APPROVAL OF MEETING MINUTES
1. APPROVE MINUTES FOR THE SEPTEMBER 3, 2014, REGULAR
MEETING. Waive reading of subject Minutes, approve as written and
order filed.
2. APPROVE MINUTES FOR THE SEPTEMBER 29, 2014, SPECIAL
MEETING. Waive reading of subject Minutes, approve as written and
order filed.
3. APPROVE MINUTES FOR THE SEPTEMBER 30, 2014, SPECIAL
MEETING. Waive reading of subject Minutes, approve as written and
order filed.
4. APPROVE MINUTES FOR THE OCTOBER 6, 2014, SPECIAL
MEETING. Waive reading of subject Minutes, approve as written and
order filed.
5. APPROVE MINUTES FOR THE OCTOBER 17, 2014, SPECIAL
MEETING. Waive reading of subject Minutes, approve as written and
order filed.
6. APPROVE MINUTES FOR THE OCTOBER 27, 2014, SPECIAL
MEETING. Waive reading of subject Minutes, approve as written and
order filed.
7. APPROVE MINUTES FOR THE NOVEMBER 17, 2014, SPECIAL
MEETING. Waive reading of subject Minutes, approve as written and
order filed.
Board Member Talbot made a Motion to waive reading of, approve and file the
above-listed Minutes, after adding, "upholding dismissal" to Section 6 of the
November 17, 2014, Minutes. The Motion was seconded by Vice Chair Allen.
Motion carried. (3 Ayes, 0 No, 0 Abstain)
Ms. Cassidy provided details and clarification of the CSB procedures, protocols
and rules for confidential hearings to the public, staff and Board Members.
VI. CURRENT BUSINESS
A. ORAL REPORTS
1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Terri L.
Cassidy, Deputy City Manager/HR Director
NEWPORT BEACH CIVIL SERVICE BOARD MINUTES 12/1/14
Page 3 of 5
Deputy City Manager/HR Director/Secretary to the Board Cassidy announced the
retirement of Deputy HR Director Lauren Farley and commented on her
experience with the City. She reported that a City celebration will be held
Wednesday, December 17, and that additional information regarding the event
will be sent to Members of the Board.
Additionally, she reported that Ms. Farley arranged for leadership and
supervision training and commented on the topics.
Ms. Cassidy provided an overview of the new City Council Members orientation
meeting and noted that their swearing-in ceremony will take place next week,
December 9.
a. Schedule January 2015 Regular Meeting of the Civil Service Board.
Ms. Cassidy announced that City Hall will be closed for the upcoming Holidays
between Christmas Eve (12/24/2014) through New Year's Day (1/1/2015). The
next CSB meeting is scheduled January 5, 2015, and in order to allow staff to
prepare, she asked whether the Board would be willing to postpone the meeting
until the following Monday, January 12, 2015, or Wednesday, January 7, 2015.
Members of the Board concurred to direct staff to schedule the next CSB
meeting for Monday, January 12, 2015.
Ms. Cassidy will verify the availability of Board Members Dunlap and Herdman.
She expressed wishes, on behalf of staff, for a Happy Holiday Season.
On behalf of the Board, Chair Logan expressed wishes to staff for a Happy
Holiday Season.
2. FIRE DEPARTMENT MATTERS – Scott Poster, Fire Chief
Fire Chief Scott Poster reported no major fires during the months of October and
November. Due to the anticipated, upcoming storm, the Fire Department is
preparing for potential flooding. He commented positively on Ms. Farley's work
with and support of the Fire Department. He noted that she will be missed.
Chief Poster addressed preparations for the new City Council. He expressed his
appreciation for HR for assisting with two difficult assessment center exams.
Other Fire Department matters:
• 10,000 service calls this year
• Completion of a Battalion Chief testing
• Recruitment and testing for the Training Captain position
• Fire Paramedic testing to fill four vacant positions
• City Hall Employees Blood Drive will be held on January 26, 2015.
NEWPORT BEACH CIVIL SERVICE BOARD MINUTES 12/1/14
Page 4 of 5
• A new Paramedic Assessment Unit was installed at the Balboa Station.
He added that the Department has been approved, from the State, to
begin a Community Paramedic Program, which will look at alternative
destinations.
Chief Poster provided an overview of Marine Operations including rescues,
preventative actions and medical aids, as well as visitors to the beach during
October and November. He addressed notable events in Marine Operations and
the selection of a new Lifeguard Battalion Chief.
a. Recognition & Appreciation of Years of Service for former Civil
Service Board Member Doug Coulter.
Fire Chief Poster recognized former Board Member Doug Coulter for his years of
service on the Civil Service Board. He presented Mr. Coulter with a Maltese
cross in appreciation for his service.
Mr. Coulter expressed his gratitude for the recognition.
Chair Logan commented positively on Mr. Coulter's service and expressed his
appreciation.
3. POLICE DEPARTMENT MATTERS – Mark Hamilton, Police Sergeant
Police Sergeant Mark Hamilton commented on Ms. Farley's service to the City
and the Police Department and wished her well on her retirement.
Sergeant Hamilton provided an update on the Department's recruitment process
and thanked HR staff for their help, as well as RCS Investigations. He
addressed the hiring of two, part-time Police Custody Officers and four Lateral
Police Officers. They will begin the recruitment process for another new Lateral
Police Officer. Once the Swearing-In Ceremony is scheduled, the Board
Members will be notified.
The Department continues to have active recruitment and selection for new
Police Cadets, Police Recruits, a Police Custody position and an oral panel is
scheduled for a new Police Civilian Investigator position. Additionally, he
addressed upcoming Police Dispatcher interviews, Police Custody Officer testing
and reported the Department is in the process of creating a City-wide video
highlighting the recruiting process for Police Officers and other City employees.
Chair Logan thanked the Police Department for their good work throughout the
year and wished everyone a Happy Holiday Season.
VII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR
DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
NEWPORT BEACH CIVIL SERVICE BOARD MINUTES 12/1/14
Page 5 of 5
Vice Chair Allen reported there will be no Speak Up Newport meeting this week
and that the next meeting will be in January, at the Civic Center. She thanked
Ms. Farley for her service to the City and noted that she will be missed.
Board Member Talbot expressed his well-wishes to Ms. Farley.
VIII. ADJOURNMENT
There being no further business to come before the Civil Service Board, the
meeting was adjourned at 5:44 PM.
The agenda for the Regular Meeting was posted on November 26, 2014, before 5:00 p.m.,
on the City’s website, public counter in the Human Resources Department (Bay A2) and in
the Meeting Agenda Binder located in the entrance of the City Council Chambers at 100
Civic Center Drive.
Prepared by:
________________________________
Jyll C. Ramirez, Admin. Specialist to the Deputy City Manager
City of Newport Beach, Human Resources
Approved by:
Hugh Logan, Chairperson
Civil Service Board 2014/2015