HomeMy WebLinkAboutAgenda Packet
CIVIL SERVICE BOARD AGENDA
Council Chambers – 100 Civic Center Drive, Newport Beach, 92660
Monday, August 3, 2015 - 5:00 PM Regular Meeting
Civil Service Board Members: Staff Members:
Debra Allen, Board Member
James “Mickey” Dunlap, Board Member
Jeff Herdman, Board Member
Maiqual Talbot, Board Member
Roberta Fesler, Board Member
Terri L. Cassidy, Secretary to the Board, Deputy City Manager/
Human Resources Director
Leonie Mulvihill, Assistant City Attorney
Rebecca Redyk, Human Resources Manager
Marissa Sur, Administrative Specialist to the Deputy City Mgr
I. CALL MEETING TO ORDER
II. ROLL CALL
III. FLAG SALUTE
IV. ANNOUNCE AND CONGRATULATE NEW BOARD MEMBER ROBERTA FESLER
ON HER APPOINTMENT BY CITY COUNCIL TO THE CIVIL SERVICE BOARD FOR
THE JULY 1, 2015 – JUNE 30, 2019 TERM (APPOINTMENT ANNOUNCED AT JULY
14, 2015 CITY COUNCIL, REGULAR MEETING)
V. CHAIRPERSON ELECTION FOR 2015/16 CHAIRPERSON – TERRI CASSIDY,
SECRETARY TO THE BOARD
VI. VICE CHAIRPERSON ELECTION FOR 2015/16 – NEWLY ELECTED 2015/16
CHAIRPERSON
VII. PUBLIC COMMENTS
Public comments are invited on agenda and non-agenda items generally considered to
be within the subject matter jurisdiction of the Civil Service Board. Speakers must limit
comments to three (3) minutes. Before speaking, we invite, but do not require, you to
state your name for the record. The Civil Service Board has the discretion to extend or
shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit
adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off
or set them in the silent mode.
August 3, 2015, Civil Service Board Agenda
Page 2 of 2
This committee is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Commission’s
agenda be posted at least 72 hours in advance of each meeting and that the public be allowed to comment on agenda
items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the
Commission. The Commission may limit public comments to a reasonable amount of time, generally either three (3) or five
(5) minutes per person.
It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (ADA) in all respects. If,
as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City
of Newport Beach will attempt to accommodate you in every reasonable manner. Please contact Leilani Brown, City Clerk,
at least 72 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible
(949-644-3005 or lbrown@newportbeachca.gov).
VIII. CONSENT CALENDAR
A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES
1. APPROVE MINUTES FOR THE JULY 6, 2015 REGULAR MEETING. Waive
reading of subject Minutes, approve as written and order filed.
IX. CURRENT BUSINESS
A. ORAL REPORTS
1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Terri L. Cassidy, Deputy
City Manager/HR Director
a. Welcome Leonie Mulvihill, City Attorney’s Office Designee to the Civil
Service Board
b. Status Report: Human Resources Director Recruitment
2. FIRE DEPARTMENT MATTERS – Scott Poster, Fire Chief
3. POLICE DEPARTMENT MATTERS – Jonathan Stafford, Deputy Director of
Police Services
X. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
XI. ADJOURNMENT
Page 1 of 4
CITY OF NEWPORT BEACH CIVIL SERVICE BOARD MINUTES
Council Chambers – 100 Civic Center Drive
Monday, July 6, 2015
REGULAR MEETING
5:00 PM
I. CALL REGULAR MEETING TO ORDER (5:00 PM)
Chair Hugh Logan called the meeting to order at 5:00 PM.
II. ROLL CALL
Civil Service Board Members:
Hugh Logan, Chair
Debra Allen, Vice Chair
James "Mickey" Dunlap, Board Member
Jeff Herdman, Board Member
Maiqual Talbot, Board Member
Staff Members:
Terri L. Cassidy, Deputy City Manager/HR Director/Secretary to the Board (Absent)
Rebecca Redyk, Human Resources Manager
Jason Guyser, Assistant City Attorney
Marissa Sur, Administrative Specialist to the HR Director
III. FLAG SALUTE – Led by Board Member Talbot
IV. PUBLIC COMMENTS
The notice was read by Marissa Sur, Administrative Specialist to the HR Director.
Interested parties were invited to address the Board.
Jim Mosher commented on the new City website, the fee schedules for the Fire and
Police Departments, and the Rules and Regulations for the Civil Service Board.
Regarding the June Draft Minutes, he commented that the names of the subcommittee
established to interview the Civil Service Board candidates and the names of the three
candidates approved by the Board were not included. He also reminded the Board of
his request for a review of the structure of the Civil Service System.
Human Resources Manager Redyk reported that she will convey Mr. Mosher’s
comments to HR Director Terri Cassidy. Chair Logan asked Ms. Redyk if the Board had
agreed to the review of the personnel structure, and suggested that rather than
conducting a comprehensive review, maybe selecting a few items to review.
Board Member Dunlap noted that the Board has reviewed its rules, extensively, during
the last Charter review, and referred Mr. Mosher to Section 700 of the Charter which
outlines the role of the Civil Service Board. Board Member Allen followed up stating
there was a comprehensive review of the rules in 2010, which was a massive
undertaking. She added that another review is not needed at this time and suggested
reviewing specific areas of concern.
NEWPORT BEACH CIVIL SERVICE BOARD MINUTES 7/6/15
Page 2 of 4
Board Member Mike Talbot commented on the extensive training and materials provided
by the Human Resources Department for each new Civil Service Board Member, and
commented that the new Board Member must also take the initiative to review the
documents. Board Member Herdman reported that he was on the Charter Review
Committee and that the rules were reviewed in depth at that time.
Board Member Allen addressed Mr. Mosher’s comments regarding the memo mentioned
at the June meeting stating that the members of the Subcommittee were decided upon
in the May meeting and included in the May Minutes. She also addressed his request
for the names of the three candidates, adding that she will be making a motion to add
the names to the June Minutes. She addressed the memo from HR Director Terri
Cassidy, asking the Assistant City Attorney if is confidential or appropriate to make it a
part of the public record.
Assistant City Attorney Jason Guyser advised that he would have to review the memo to
determine if it is confidential, but including a copy to the City Attorney’s Office does not
necessarily make it confidential work product.
V. CONSENT CALENDAR
A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES
1. APPROVE MINUTES FOR THE JUNE 1, 2015, REGULAR MEETING. Waive
reading of subject Minutes, approve as written and order filed.
Vice Chair Allen made a Motion to amend the June Minutes to include the names of the
three Civil Service Board candidates recommended by the subcommittee and
subsequently approved by the full Board, and reference the memo from HR Director
Terri Cassidy if it is not deemed confidential by City staff. Motion was seconded by
Board Member Dunlap. Motion carried, approved as amended. (5 Ayes, 0 No, 0
Abstain).
VI. CURRENT BUSINESS
A. PRESENTATION OF SERVICE AWARDS
Awards were presented by Interim Assistant City Manager Carol Jacobs to Vice Chair
Allen for her fifteen years of combined service on the Parks, Beaches and Recreation
Commission and the Civil Service Board, Board Member Dunlap for his fifteen years of
service on the Civil Service Board, and Board Member Talbot for his five years on the
Civil Service Board. Ms. Jacobs thanked the Board Members for their service to the
City.
B. ORAL REPORTS
1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Rebecca Redyk, Human
Resources Manager
Human Resources Manager Rebecca Redyk thanked Chair Logan for returning for the
July Meeting and his continuing willingness to serve. She advised the Board that the
NEWPORT BEACH CIVIL SERVICE BOARD MINUTES 7/6/15
Page 3 of 4
students awarded the City Scholarship will receive their scholarship money upon
presentation of proof of enrollment. Once all recipients have picked up their awards, all
of the names will be posted in the City Manager’s Newsletter.
Ms. Redyk reported that on June 25, seven City employees graduated from the CSUF
Orange County Public Agency Consortium Leadership Development for Public Agencies
Graduation – Assistant Fire Chief Chip Duncan, Police Lieutenant Joe Cartwright,
Librarian III Natalie Basmaciyan, Associate Planner Rosalinh Ung, Executive Assistant
to the City Manager Shirley Oborny, Field Superintendant II Steffen Catron and Principal
Engineer Samir Ghosn. She offered her congratulations on behalf of the Human
Resources Department for their achievements.
2. FIRE DEPARTMENT MATTERS – Scott Poster, Fire Chief
Fire Chief Scott Poster reported that July 6 marked the one year anniversary of
Lifeguard Ben Carlson’s passing. He invited Board Members to attend a ceremony to be
held at Lifeguard Headquarters after the Civil Service Board Meeting at 7:30 pm.
Other Fire Department matters for the month of June presented by Chief Poster included
a boat fire on June 12 which resulted in a minor burn injury for one firefighter, a
gathering held by Peninsula Pointe HOA on June 26 for the Fire Department, which had
350 people in attendance, and a lightning strike on the beach on June 30 which resulted
in a brief beach closure. He also noted that the Fourth of July had an increase in activity
by 15%, but no significant actions or injuries to report.
Chief Poster reported to the Board the Fire Department has been working with Human
Resources to prepare for several upcoming vacancies in the Fire Department, including
Battalion Chief, Fire Engineer, Lifeguard Captain, and Part-Time Lifeguard. He also
informed Board Members that new Captains and Battalion Chief Candidates attended
first leadership training, and presented an overview of the Marine Operations statistics
for the first half of the year, which are published in the latest edition of Fireline.
On behalf of the Fire Department and Lifeguards, Chief Poster presented Chair Logan
with a plaque as a thank you for his time on the Civil Service Board. He expressed his
appreciation for the Chair’s attendance at so many City events. He also presented Chair
Logan with a backpack and beach towel from the Newport Beach Lifeguards.
Board Member Herdman inquired about the process of the Battalion Chief exam which
the Fire Department works with the Human Resources to prepare. HR Manager
Rebecca Redyk explained that each exam is developed by the Human Resources
department with the assistance of the Fire Department and reviewed by subject matter
experts.
3. POLICE DEPARTMENT MATTERS – Jonathan Stafford, Deputy Director of
Police Services
Deputy Director of Police Services Jonathan Stafford presented an overview of Police
Department matters for the month of June. He addressed the activity over the July 4
weekend, stating that about 300 employees worked the July 4 holiday, including
volunteers, explorers and cadets. The Police Department also had assistance from
NEWPORT BEACH CIVIL SERVICE BOARD MINUTES 7/6/15
Page 4 of 4
several outside agencies. He was pleased to report that there were no major incidents
over the holiday weekend, and the number of arrests was down from last year.
Deputy Director Stafford reported that the Newport Beach Police Department received
the Golden Hub of Innovation Award from the Association of California Cities, Orange
County for their “Stolen Collection” ad campaign 2013 to 2014. He also notified the
Board of the upcoming promotional ceremony on July 13 for two Sergeants and one
Police Civilian Investigator.
VII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
Vice Chair Allen announced that Speak up Newport will hold its next meeting on July
8th, in the Community Room and will be discussing undergrounding of utilities with City
Engineer Mark Vukojevic in attendance to explain the process and answer questions.
Chair Logan thanked the City, staff and Board colleagues for their support.
VIII. ADJOURNMENT
There being no further business to come before the Civil Service Board, the meeting
was adjourned at 5:43 PM.
Prepared by:
________________________________
Marissa Sur, Administrative Specialist to the Deputy City Manager
City of Newport Beach, Human Resources
Approved by:
Chairperson
Civil Service Board 2015/2016