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CIVIL SERVICE BOARD AGENDA
Council Chambers – 100 Civic Center Drive, Newport Beach, 92660
Monday, August 1, 2016 - 5:00 p.m. Regular Meeting
Civil Service Board Members: Staff Members:
Maiqual Talbot, Chair
Jeff Herdman, Vice Chair
Roberta Fesler, Board Member
Robyn Grant, Board Member
Doug Wood, Board Member
Barbara J. Salvini, Secretary to the Board/HR Director
Aaron Harp, City Attorney
Jyll Ramirez, HR Specialist II
I. CALL MEETING TO ORDER
II. ROLL CALL
III. FLAG SALUTE
IV. PUBLIC COMMENTS
Public comments are invited on agenda and non-agenda items generally considered to
be within the subject matter jurisdiction of the Civil Service Board. Speakers must limit
comments to three (3) minutes. Before speaking, we invite, but do not require, you to
state your name for the record. The Civil Service Board has the discretion to extend or
shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit
adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off
or set them in the silent mode.
V. CONSENT CALENDAR
A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES
1. APPROVE REVISED MINUTES FOR THE JUNE 6, 2016, REGULAR MEETING.
Waive reading of subject Minutes, approve as written and order filed.
2. APPROVE MINUTES FOR THE JULY 6, 2016, REGULAR MEETING. Waive
reading of subject Minutes, approve as written and order filed.
VI. CURRENT BUSINESS
A. DISCUSS AND POSSIBLY TAKE ACTION ON THE SEPTEMBER 2016 REGULAR
MEETING DATE DUE TO THE LABOR DAY HOLIDAY – Barbara J. Salvini,
Secretary to the Board
August 1, 2016, Civil Service Board Agenda
Page 2 of 2
This committee is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Commission’s
agenda be posted at least 72 hours in advance of each meeting and that the public be allowed to comment on agenda
items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the
Commission. The Commission may limit public comments to a reasonable amount of time, generally either three (3) or five
(5) minutes per person.
It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (ADA) in all respects. If,
as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, the City
of Newport Beach will attempt to accommodate you in every reasonable manner. Please contact Leilani Brown, City Clerk,
at least 72 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible
(949-644-3005 or lbrown@newportbeachca.gov).
Pursuant to Section 401.1A of Civil Service Rules and Regulations, “if any such
Monday falls on a City holiday, the meeting shall be held on the next succeeding
Wednesday at the same time and place or on a date and at a time agreed to by the
Board in an open meeting. Any other meeting of the Board shall be a special
meeting.”
B. ORAL REPORTS
1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Barbara J. Salvini,
Human Resources Director
2. FIRE DEPARTMENT MATTERS – Scott Poster, Fire Chief
3. POLICE DEPARTMENT MATTERS – Jonathan Stafford, Deputy Director of
Police Services
VII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
VIII. ADJOURNMENT
CITY OF NEWPORT BEACH CIVIL SERVICE BOARD REVISED MINUTES
Council Chambers – 100 Civic Center Drive
Monday, June 6, 2016
Regular Meeting
5:00 p.m.
I. CALL MEETING TO ORDER
Chair Allen called the meeting to order at 5:00 p.m.
II. ROLL CALL
Civil Service Board Members:
Debra Allen, Chair
Maiqual Talbot, Vice Chair
Roberta Fesler, Board Member
Absent:
James “Mickey” Dunlap, Board Member - Excused
Jeff Herdman, Board Member - Excused
Staff Members:
Barbara J. Salvini, Secretary to the Board / HR Director
Leonie Mulvihill, Assistant City Attorney
Jyll Ramirez, HR Specialist II
III. FLAG SALUTE – Led by Board Member Fesler
IV. PUBLIC COMMENTS - None
V. CONSENT CALENDAR
A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES
1. APPROVE MINUTES FOR THE MAY 2, 2016, REGULAR MEETING.
Board Member Fesler suggested to amend the Minutes to read as follows: first
page, header, Monday 2 to read Monday, May 2, 2016. Second page, Fire
Department matters, seventh bullet – add “Enrollment for” before the 2016
Summer Junior Lifeguard program; and replace the word “station” with
“department.”
Board Member Fesler made a Motion to approve the Meeting Minutes as
amended and order filed. The Motion was seconded by Vice Chair Talbot. Motion
carried. (3 Ayes, 0 No, 0 Abstain, 2 Absent - Board Member Dunlap and Board
Member Herdman).
June 6, 2016, NB Civil Service Board Revised Minutes
Page 2 of 6
VI. CURRENT BUSINESS
Because the Fourth of July holiday falls on the first Monday of the month, the regularly
scheduled Civil Service Board meeting will need to be rescheduled. Per the Civil Service Board
Rules and Regulations, if the first Monday is a holiday, the meeting can be held on the next
succeeding Wednesday or at a time and place otherwise agreed upon by the Board at an open
meeting. As there was no action taken, the next regular meeting date is scheduled for
Wednesday, July 6, 2016.
A. ORAL REPORTS
1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Barbara J. Salvini, Human
Resources (HR) Director
HR Director Barbara Salvini reported:
• An Effective Presentations Lab was offered to City employees Thursday, May 12.
The workshop was facilitated by Dr. Judy Kaplan and designed to teach and
improve techniques needed to effectively conduct presentations.
• In 2012, the City Council passed a resolution to adopt the Healthy Eating Active
Living program, also known as the HEAL Campaign, with Human Resources
being the managing department. Beginning the week of May 16, HR kicked off
this year’s round of classes, which are held during the employees’ lunch hour.
• On May 18, the Benefits and Risk Management staff members attended the
advanced compliance training on Americans with Disabilities Act and its
application to employees.
• On May 19, HR Staff members Rebecca Redyk, Sarah Rodriguez and Jyll
Ramirez attended the Leadership Tomorrow luncheon held in the Civic Center’s
Community Room. The event was hosted by Police Chief and Board Chair Jon
Lewis. Leadership Tomorrow is an organization that promotes community
involvement and awareness.
• Also on May 19, several Newport Beach employees attended mandatory training
on How to Prevent Workplace Harassment, Discrimination and Retaliation.
• A tentative agreement between the City and Part-Time Employees’ Association
of Newport Beach (PTEANB) will be presented to the City Council at the June 14
meeting for review and consideration.
• Risk Manager Sheri Anderson and Deputy Finance Director Steve Montano
joined the Deferred Compensation Committee. Ms. Anderson replaced retired
Risk Manager Lauren Farley, and Mr. Montano replaced Budget Manager Susan
Coulter Giangrande. Mr. Montano was appointed to the Chair position.
• Winners of the Ackerman Scholarship Trust Fund were announced June 2; eight
students were awarded $700 each.
June 6, 2016, NB Civil Service Board Revised Minutes
Page 3 of 6
• As a reminder, the Employee Service Awards event will be held Thursday, June
9, from 11:30 am to 1:30 pm, in the Civic Center Community Room. City staff
looks forward to seeing the Board Members there.
• The City’s current insurance policy is up for renewal July 1, 2016. HR staff
members are meeting with insurance brokers to discuss recommendations to
bring to City Council.
• Graduation for the spring 2016 Cal State Fullerton Leadership Development for
Public Agencies program will be held June 23, 2016, at the Garden Grove
Campus. City employee graduates include Senior Services Manager Celeste
Jardine-Haug, Fire EMS Division Chief Kristin Thompson, Associate Planner Ben
Zdeba and Librarian II Melissa Hartson.
This being the last meeting for Chair Allen and Board Member Dunlap, who was absent,
Ms. Salvini thanked them for their years of service to the Civil Service Board, as well as
the community.
2. FIRE DEPARTMENT MATTERS – Chip Duncan, Assistant Fire Chief
Chief Duncan reported:
• The written and physical agility portions of the firefighters’ testing process are
completed. The swim assessment will be the next phase, followed by interviews
scheduled for late June.
• A 180-day, County-wide Automated Vehicle Locator (AVL) pilot program was
launched.
• A fatal accident occurred on May 25, on the corner of 15th Street and Michael
Place, involving an eight-year-old boy and a contracted refuse vehicle.
• A decision was made to decommission the Urban Search and Rescue program.
• A Community Emergency Response Team (CERT) neighborhood drill was held
May 14.
• A meeting was held with Police Lieutenant Dennis Birch to discuss the City’s
homelessness and public intoxication issues. Further conversations will ensure
fire department staff is up to speed with the legal issues.
• Fire Department stats for the month of May
o Fire calls – 33
o HazMat issues – 9
o Medical Aids – 664
o Other emergencies – 103
o Service calls – 71
o Total within jurisdiction – 880
June 6, 2016, NB Civil Service Board Revised Minutes
Page 4 of 6
• Marine operations stats for the month of May
o Public Assists – 5,490
o Enforcements – 977
o Medical Aids – 156
o Preventatives – 6,613
o Rescues – 118
o Total calls – 13,781
• On May 4, the Fire Department participated in joint helicopter training with the
Huntington Beach Lifeguards and Police Department, which covered how to
deploy staff and rescue swimmers. The techniques were utilized in a real life
event with the Huntington Beach Police Department last week.
• Twenty-one (21) individuals successfully completed the lifeguard training session
and are in the interview process.
• The Junior Lifeguard opening day ceremony will be June 28. All Civil Service
Board Members are invited. There will be two sessions; 9 am and 1 pm. The
Board is welcome to attend both or one of their choosing.
• The Ben Carlson statue unveiling is scheduled for July 6, 7:30 pm, at the
Newport Beach Pier. Pre-activities will commence at 6:00 pm or 6:30 pm.
• A shark attack occurred in Corona del Mar Sunday, May 29. The victim was
rescued by lifeguards who arrived onsite within seconds of the incident. Due to
this event, the Fire Department is consulting with shark experts to learn their
behaviors and patterns. Efforts will be made to educate the public regarding the
risks involved in ocean swimming.
Lifeguard Operations Chief Rob Williams stated that certain cities have tagged some
sharks to learn their pattern. Newport Beach is deciding if this type of investment would
be wise for the City.
In response to Vice Chair Talbot’s question regarding how often the rescue boat patrols
the shark bite incident area, Chief Williams stated the area is patrolled every day during
the summer.
Fire Department staff members expressed gratitude for Chair Allen’s dedication to the
City, Fire Department and the Civil Service Board.
3. POLICE DEPARTMENT MATTERS – Damon Psaros, Support Service Lieutenant
Support Service Lieutenant Damon Psaros reported:
• There has been a slight increase of coyote sightings in Corona del Mar, and one
male coyote was captured at Castaways Park. As part of the coyote
management effort, there will be a City and Wildlife meeting held on June 16,
June 6, 2016, NB Civil Service Board Revised Minutes
Page 5 of 6
location undetermined. Lt. Psaros will inform the Board when the location has
been determined.
• Police Officer (lateral) James Cho, from Los Angeles Police Department, was
hired and started his first day of work today. His Swearing-In Ceremony will be
held Wednesday, June 22, at 9:00 am. Two other police officer candidates
(lateral) are completing backgrounds.
• Police Recruit Matthew Sommer will start next Tuesday, June 14.
• One animal control officer candidate has completed background and
progressing in the recruitment process.
• The Donald Trump rally was held on May 25. There were 24 police officers
onsite initially; 11 more were requested for additional support during the rally to
assist. There were 13 total arrests from the rally.
• Police Lieutenant testing has begun. There are nine candidates currently
working on the take-home portion of the test, which is due tomorrow. The actual
physical test dates will be broken up into two sessions, June 14 and 15.
Lieutenant Psaros showed a sample of an in-car (police vehicle) tablet to the Board
Members. The tablets are designed to be used inside and outside of the vehicles.
The testing phase was successful and positive feedback was received by the police
officers.
Board Member Fesler asked if there are security procedures in place for the tablets
in the event one of them falls into the wrong hands. Lieutenant Psaros stated that
each tablet will be equipped with a two-factor authentication process in order to
access the tablets. Additionally, once the tablets are outside the vehicles, a timer is
activated allowing the tablets to freeze once the countdown ends.
Police Chief Jon Lewis thanked Chair Allen for her years of service to the Board.
VII. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
Chair Allen informed the Board that Speak Up Newport will be hosting a meeting June 7, at 5:30
pm, in the Community Room. Police Chief Jon Lewis will be the guest speaker and share his
vision and plan for the Police Department.
VIII. ADJOURNMENT
There being no further business to come before the Civil Service Board, the meeting was
adjourned at 5:48 p.m.
June 6, 2016, NB Civil Service Board Revised Minutes
Page 6 of 6
The agenda for the Regular Meeting was posted on Thursday, June 2, 2016, before 5:00 p.m.,
on the City’s website, public counter in the Human Resources Department (Bay A2) and in the
Meeting Agenda Binder located in the entrance of the City Council Chambers at 100 Civic
Center Drive.
Prepared by:
________________________________
Jyll C. Ramirez, HR Specialist II
City of Newport Beach
Approved by:
Maiqual Talbot, Chairperson
Civil Service Board 2016/2017
CITY OF NEWPORT BEACH CIVIL SERVICE BOARD MINUTES
Council Chambers – 100 Civic Center Drive
Wednesday, July 6, 2016
Regular Meeting
5:00 p.m.
I. CALL MEETING TO ORDER
Board Member Talbot called the meeting to order at 5:00 p.m.
II. ROLL CALL
Civil Service Board Members (alphabetical order):
Roberta Fesler, Board Member
Robyn Grant, Board Member
Jeff Herdman, Board Member
Maiqual Talbot, Board Member
Douglas Wood, Board Member
Staff Members:
Barbara J. Salvini, Secretary to the Board/HR Director
Andrew Maiorano, Deputy City Attorney
Jyll Ramirez, HR Specialist II
III. FLAG SALUTE – Led by Board Member Talbot
IV. ANNOUNCE AND CONGRATULATE NEW BOARD MEMBER ROBYN GRANT AND
RETURNING BOARD MEMBER DOUGLAS WOOD ON THEIR APPOINTMENT TO
THE CIVIL SERVICE BOARD FOR THE JULY 1, 2016 – JUNE 30, 2020, TERM
Ms. Salvini congratulated the Board Members on their appointment.
V. CHAIRPERSON ELECTION FOR 2016/2017, Jyll Ramirez, HR Specialist II
Board Member Fesler nominated Board Member Talbot.
Board Member Herdman moved, seconded by Board Member Fesler, to close nominations.
Motion carried (4 Ayes, 0 No, 1 Abstain – Board Member Talbot). Board Member Talbot was
elected to Chair the Civil Service Board for FY16/17.
VI. VICE CHAIRPERSON ELECTION FOR 2016/2017, Jyll Ramirez, HR Specialist II
Chairperson Talbot nominated Board Member Herdman.
July 6, 2016, NB Civil Service Board Minutes
Page 2 of 6
Board Member Wood moved, seconded by Board Member Fesler, to close nominations. Motion
carried (4 Ayes, 0 No, 1 Abstain – Board Member Herdman). Board Member Herdman was
elected to serve as Vice Chairperson of the Civil Service Board for FY16/17.
VII. PUBLIC COMMENTS
Jim Mosher advised that commenting on the meeting was difficult because the substance of the
meeting, which is the Oral Reports, is presented after Public Comments.
He also suggested the meetings’ recordings could be posted so that more people would know
what happened in the meeting prior to the minutes being published.
In addition, he proposed that the meetings may be more effective if employees viewed them as
a forum to discuss concerns, since the Board's role is to advise City Council of issues
concerning personnel administration.
VIII. CONSENT CALENDAR
A. APPROVAL OF CIVIL SERVICE BOARD MEETING MINUTES
Since there was not a quorum available to approve the June 6, 2016, CSB Meeting Minutes,
Deputy City Attorney Maiorano recommended that the Board continue the item to the following
month's meeting. This would give Vice Chair Herdman and Board Members Grant and Wood
the opportunity to review the audio recording to determine the accuracy of the Minutes and
provide a quorum to approve the Minutes.
Board Member Fesler moved, seconded by Vice Chairperson Herdman, to continue Approval of
Civil Service Board Meeting Minutes of June 6, 2016, to the next Regular Meeting. Motion
carried (5 Ayes, 0 No, 0 Abstain, 0 Absent).
IX. CURRENT BUSINESS
A. ORAL REPORTS
1. CITY-WIDE AND HUMAN RESOURCES MATTERS – Barbara J. Salvini,
Human Resources (HR) Director
HR Director Barbara Salvini reported:
• More than 400 employees, and several members of the community, attended the
Employee Service Awards on June 9, 2016.
• On June 23, 2016, four City employees graduated from the Cal State University,
Fullerton Leadership Development Program. Graduates were Senior Services
Manager Celeste Jardine-Haug, EMS Section Chief Kristin Thompson, Associate
Planner Ben Zdeba, and Librarian II Melissa Hartson.
• The Council adopted the Memorandum of Understanding with the Part-Time
Employees. Changes related to the contract will be implemented July 1, 2016.
July 6, 2016, NB Civil Service Board Minutes
Page 3 of 6
• HR Staff met with the City's Purchasing Staff to design a Request for Proposal
timeline for insurance broker services.
• The City's Human Resources, Payroll and Accounting software system, Munis, is
scheduled for an upgrade July 9, 2016. A Munis consultant will work with Risk
Management Staff to develop and build a new online open enrollment module.
• Training of supervisors regarding the Injury, Illness and Prevention Plan has
continued. Staff will contact department directors for appointee selections for the
City's Safety Committee.
• The City's annual Harassment and Discrimination Prevention training for
Recreation & Senior Services staff was held June 24, 2016, with 76 employees
attending.
• The recruitment process for the firefighter position is complete. There are seven
vacancies, and approximately 57 will be certified on the eligibility list.
2. FIRE DEPARTMENT MATTERS – Scott Poster, Fire Chief
Chief Poster reported:
• On July 26, 2016, Chief Duncan will present to the City Council his evaluation of
firefighting capabilities at both City piers.
• The Fire Department held the first joint Event Action Plan with the Police
Department on July 4, 2016. The Event Action Plan was carried out seamlessly.
• The Fire Department partially activated the Emergency Operations Center over
the July 4th weekend. Staff monitored traffic cameras and social media.
• The Fire Department had two alarm fires. One at Ho Sum Bistro, on the
Peninsula, and one in Eastbluff.
• At the last Council meeting, awards were presented to Firefighters and
Paramedics for their involvement in the near-drowning of a 3-year-old and to
lifeguards who saved a shark attack victim.
• Thanks to the HR Department for completing the Firefighter recruitment. The
next phase will be background investigations.
• The CERT team will assist with the Ben Carlson memorial unveiling tonight. The
CERT team is under new leadership and working well with Fire Operations to
expand the CERT team's role.
• Fire Operations received 69 calls on July 4, 2016. Fortunately, none of the
injuries were related to fireworks.
July 6, 2016, NB Civil Service Board Minutes
Page 4 of 6
• There were multiple drowning saves over the past couple weeks.
• Marine operations statistics for June 2016:
o Public Assists – 14,415
o Enforcements – 2,577
o Medical Aids – 456
o Preventatives – 27,709
o Rescues – 883
o Total Calls – 46,374
o Beach Population – 1,617,000
• Lifeguard statistics for July 2 - 4, 2016
o Public Assists – 2,897
o Enforcements – 765
o Medical Aids – 84
o Preventatives – 11,814
o Rescues – 421
o Total Calls – 16,216
o Beach Population – 340,000
• Lifeguard staff members provided a tour for 62 second graders from Newport
Elementary School.
• A wave runner entered a 20- to 21-foot wave and was destroyed. The two riders
were rescued by lifeguards. Swimmers had to be evacuated because the wave
runner was spinning in the surf.
• The Junior Guard program began with slightly more than 1,370 participants.
• On July 2, 2016, a child was reported missing on the beach. A bystander began
digging in a berm where he previously saw a child digging and discovered the
child's leg. The child was lifeless when found, but lifeguards began resuscitation,
and the child recovered.
Board Member Fesler inquired about the age of the child rescued from the berm and
how long he had been digging in the berm. Chief Poster advised the child was 6 years
old. He did not know how long the child had been digging in the berm, but the child was
missing three to five minutes before the search began. Lifeguards monitored digging in
the berm; however, this event occurred on the back side of the berm. Board Member
Fesler was concerned that the child was not being properly supervised.
Chairperson Talbot thanked the Fire Department for an extraordinary Fire Ops 101
program.
3. POLICE DEPARTMENT MATTERS – Damon Psaros, Support Services
Lieutenant
Support Services Lieutenant Damon Psaros reported:
July 6, 2016, NB Civil Service Board Minutes
Page 5 of 6
• Utilizing the Emergency Operations Center over the 4th of July weekend was a
success.
• 192 sworn officers worked over the 4th of July weekend; 72 of whom were from
Orange, Brea, Anaheim, Irvine, Santa, and NCHP agencies.
• Statistics for the operation period of 6:00 p.m., July 3, to 6:00 a.m., July 5, 2016
o Total Arrests – 86 in 2016; 94 in 2015; 120 in 2014
o Alcohol related - 63
o DUI - 3
o Narcotics - 6
o Various Charges – 14
o Total Calls for Service - 1,071 in 2016, 1,218 in 2015
o Resulting in Crime Report or Arrest - 136
o Fireworks related - 169
• During the peak period for fireworks, 8:00 p.m. - 10:00 p.m., July 4, 2016, the
Police Department received a call every 33 seconds on average.
• Statistics for July 4, 2016
o Calls for Service – 599 in 2016, 649 in 2015
o 911 Calls – 254 in 2016, 323 in 2015
• The new Command Post Vehicle will be smaller and more modern. Anyone will
be able to drive it. Computer hardware will not be mounted in the vehicle;
officers will utilize a laptop while in the vehicle. The vehicle should be delivered
in approximately 6 months.
• The promotions of Sergeant Krallman to Lieutenant and Officer Bush to
Sergeant will occur Wednesday, July 13, 2016, at the Civic Center Community
Room.
• Thanks to the HR Department for completing the promotion process.
X. CIVIL SERVICE BOARD ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
Board Member Grant requested the Board recognize the passing of Marian Bergeson.
XI. ADJOURNMENT
There being no further business to come before the Civil Service Board, the meeting was
adjourned in memory of Marian Bergeson at 5:36 p.m.
The agenda for the Regular Meeting was posted on Thursday, June 30, 2016, before 5:00 p.m.,
on the City’s website, public counter in the Human Resources Department (Bay A2) and in the
July 6, 2016, NB Civil Service Board Minutes
Page 6 of 6
Meeting Agenda Binder located in the entrance of the City Council Chambers at 100 Civic
Center Drive.
Prepared by:
________________________________
Jyll C. Ramirez, HR Specialist II
City of Newport Beach
Approved by:
Maiqual Talbot, Chairperson
Civil Service Board 2016/2017
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