HomeMy WebLinkAbout12 - Fashion Island Area Streets Overlayo� ��WPORr CITY ��/m /O F BEACH
NEPORTCity CouncH Staff Report Agenda Item No. 12
April 10; 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
Stephen G. Badum, Public Works Director
949 - 644 -3311, sbadum @newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Civil Engineer
APPROVED:
TITLE: Fashion Island Area Streets Overlay and Slurry - Award of Contract
No. 4813
ABSTRACT:
Staff has received construction bids for the Fashion Island Area Streets Overlay and
Slurry project and is requesting City Council's approval to award the work to EBS
General Engineering, Inc.
RECOMMENDATION:
1. Approve the project drawings and specifications.
2. Award Contract No. 4813 to EBS General Engineering, Inc. for the Total Bid Price of
$1,886,120, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $95,000 (5 %) to cover the cost of unforeseen work not
included in the original contract.
4. Approve Budget Amendment No. BA12 -032 transferring $373,200 from (Account
No. 7281- C2002043) to Account No. 7281- C2002046 and $488,948 from (Account
No. 7181- C2002044) to Account No. 7181- C2002046.
FUNDING REQUIREMENTS:
Upon approval of the proposed Budget Amendment, there will be sufficient funding in
the following accounts for the award of this contract.
Fashion Island Area Streets Overlay and Slurry - Award of Contract No. 4813
April 10, 2012
Page 2
Account Description
Measure M Turnback
Water Enterprise
Wastewater Enterprise
General Fund
General Fund
Proposed uses are as follows:
Vendor
EBS General Engineering, Inc.
EBS General Engineering, Inc.
American Geotechnical, Inc.
Various
DISCUSSION:
Account Number
Amount
7281- C2002046
$
1,080,000.00
7511- C2002046
$
50,000.00
7541- C2002046
$
15,000.00
7281- C2002046
$
373,200.00
7181- C2002046
$
488,948.00
Total:
$
2,007,148.00
Purpose
Amount
Construction Contract
$
1,886,120.00
Construction Contingency
$
95,000.00
Geotechnical Services &
$
25,528.00
Materials Testing
Printing & Incidentals
$
500.00
Total:
$
2,007,148.00
At 10:00 A.M. on March 29, 2012, the City Clerk opened and read the following bids for
this project:
Low EBS General Engineering, Inc.
2nd All American Asphalt
3`d The R.J. Noble Company
4th Hardy & Harper, Inc.
5th Palp, Inc.
6th Sequel Contractors, Inc.
TOTAL BID AMOUNT
$1,886,120.00
$1,894,894.00
$1,969,145.00
$1,979,000.00
$2,098,740.00
$2,128,950.00
The low total bid amount is 7 percent below the Engineer's Estimate of $1,996,650. The
low bidder, EBS General Engineering, Inc. possesses a California State Contractors
License Classification "A" as required by the project specifications. A check of the
contractor's references indicates satisfactory completion of similar projects for the City
of Newport Beach and other public agencies. The work necessary to complete this
contract consists of distributing construction notices to affected businesses, construction
surveying, removing existing pavement, reconstructing curb and gutter, curb access
ramps, adjusting utility and survey facilities, and other incidental items of work
Fashion Island Area Streets Overlay and Slurry - Award of Contract No. 4813
April 10, 2012
Page 3
necessary to complete the work in place. Pursuant to the Contract Specifications, the
Contractor will have 50 consecutive working days to complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301 (c) (minor alterations of
existing public facilities with negligible expansion of the facilities) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The Notice Inviting Bids for this project was advertised in the City's official publication
and in construction industry publications. Ten days prior to starting work, a City
prepared notice will be distributed by the contractor to businesses within the project
limits advising them of the pending work. Additionally, a second notice will be
distributed by the contractor to businesses two days before work will start adjacent to
their property.
Submitted by:
Stephen G. Badum
I I Public Works Director
Attachments: A. Project Location Map
B. Budget Amendment
FASHION ISLAND AREA STREETS I CITY OF NEWPORT BEACH
OVERLAY AND SLURRY PUBLIC WORKS DEPARTMENT
(DATE: 11/03/11 (SCALE: NTS
LOCATION MAP DRAWN:
C -4813
ATTACHMENT "A"