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Home My WebLink About05 - Kings Road-Kings Place PavementCITY OF NEWPORT BEACH CITY COUNCIL STAFF REPORT Agenda Item No. 5 May 26, 2009 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Tom Sandefur, Associate Civil Engineer 949 -644 -3314 or tsandefur @city.newport- beach.ca.us SUBJECT: KINGS ROAD t KINGS PLACE PAVEMENT RECONSTRUCTION — AWARD OF CONTRACT NO. 4095 Recommendations: 1. Approve the project plans and specifications. 2. Award Contract No. 4095 to The R.J. Noble Company, for the Total Bid Price of $647,404.20 and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $65,000 to cover the cost of unforeseen work. 4. Approve a budget amendment designating Kings Road /Kings Place Pavement Reconstruction (7251 - 02002020) to receive $282,600 in County of Orange CAP funds which were previously designated for Dover/Westcliff Street Rehabiliation and designating. Dover/Westcliff Street Rehabilitation (7181- C2002018) to receive $282,600 in Gas Tax funds previously designated for Kings Rd /Kings Place Pavement Reconstruction. J Discussion: At 10:00 a.m. on April 29, 2009 the City Clerk opened and read the following bids for this project: TOTAL BID AMOUNT $647,40420 $746,503.00 $773,773.00 $790,725.00 $790,993.00 $798,407.00 $893,572.00 The low total bid amount is 4 percent below the Engineer's Estimate of $675,000. The low bidder, R.J. Noble Company, possesses a California State Contractors License Classification "A" as required by the project specifications. BIDDER Low The R.J. Noble Company 2 Sequel Contractors, Inc. 3 All American Asphalt 4 Palp, Inc. 5 I.C.E. Engineering 6 LH Engineering Co. 7 Hillcrest Contracting TOTAL BID AMOUNT $647,40420 $746,503.00 $773,773.00 $790,725.00 $790,993.00 $798,407.00 $893,572.00 The low total bid amount is 4 percent below the Engineer's Estimate of $675,000. The low bidder, R.J. Noble Company, possesses a California State Contractors License Classification "A" as required by the project specifications. Kings Road I Kings Place Pavement Reconstruction —Award of Contract No. 4095 May 26, 2009 Page: 2 The work necessary for the completion of this contract consists of mobilization, traffic control, construction notifications, survey services, curb and gutter, roadway reconstruction, storm drain systems, traffic striping and signage, and all other items of work required to complete the work in place. In addition, the project calls for the installation of a traffic circle at the intersection of Santa Ana Avenue and Clay Street. The traffic circle is a neighborhood traffic management improvement designed to slow traffic in the area. The project location was identified by staff through a neighborhood traffic study and addresses concerns raised by the residents. Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working days to complete the work. Environmental Review: This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 of the CEQA Implementing Guidelines. This exemption covers the maintenance and alteration of existing public facilities with negligible expansion of the facilities in areas that are not environmentally sensitive: Public Notice: The Notice Inviting Bids was advertised in the City's official publication and in construction industry publications. Prior to starting work two City prepared notices are distributed by the contractor to both residents and businesses. The first notice will be distributed ten days before work in the area and the second notice 48 hours prior to starting work in the area. Prior to the start of construction, the City and Contractor will be hosting a community meeting at the construction site in order to answer any questions about the schedule and staging from the affected homeowners. Geotechnical and Other Costs: In addition to the contract costs, approximately $7,620 in consulting geotechnical services are estimated for this project, which will be performed under the on -call professional services agreement. $1,000 is included for printing and other incidentals. Fundinq Availability: The current CIP budget designates DoverM/estcliff Street Rehabilitation to receive County of Orange CAP grant funds. This project was delayed and Public Works obtained permission to apply the grant funds to the Kings Road Kings Place Pavement project to meet the spending requirements of the grant. Upon approval of the budget amendment, sufficient funds are available in the following accounts for the project: Account Description Account Number Amount Gas Tax 7181- C2002020 $419,445.00 Contributions 7251- C2002020 $282,600.00 Transportation and Circulation 7261- C3001004 $ 18,979.20 Total: $ 721,024.20 Kings Road / Kings Place Pavement Reconstruction — Award of Contract No. 4095 May 26, 2009 Page: 3 Proposed uses are as follows: Vendor The R.J. Noble Company The R.J. Noble Company Harrington Geotechnical Various Prepared by: Tom Sandefur Associate Civil Engineer Attachments: Project Location Map Purpose Amount Construction Contract $647,404.20 Construction Contingency $65,000.00 Geotechnical Testing $7,620.00 Printing and Incidentals $1,000.00 Total: $ 721,024.20 Submitted by: Director City of Newport Beach BUDGET AMENDMENT 2008 -09 EFFECT ON BUDGETARY FUND BALANCE: Increase Revenue Estimates X Increase Expenditure Appropriations AND X Transfer Budget Appropriations SOURCE: from existing budget appropriations from additional estimated revenues X from unappropriated fund balance EXPLANATION: NO. BA- 09BA -057 AMOUNT: $2a2,soo.00 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance This budget amendment is requested to provide for the following: To transfer funding sources. Kings Road /Kings Place Pavement Reconstruction Project will be funded from the County of Orange CAP funds in the Contributions Fund and the Dover/Westcliff Street Rehabilitation Project will be funded from Gas Tax revenues. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Account Description REVENUE ESTIMATES (3601) Fund /Division Account Description EXPENDITURE APPROPRIATIONS (3603) Signed: Signed: r Approval: AdminisfrVe Services Director Administrative Apgfoval: City Manager Amount Debit Credit $282,600.00 $282,600.00 $282,600.00 $282,600.00 s—/B'2`9 Date S of D e Signed: City Council Approval: City Clerk Date Description Division Number 7251 Contributions Fund - Capital Projects Account Number C2002018 Dover/Westcliff Street Rehab Account Number C2002020 Kings Rd /Kings PI Pavement Reconstruction Division Number 7181 Gas Tax - Capital Projects Account Number C2002020 Kings Rd /Kings PI Pavement Reconstruction Account Number C2002018 Dover/Westcliff Street Rehab Division Number Account Number Division Number Account Number Signed: Signed: r Approval: AdminisfrVe Services Director Administrative Apgfoval: City Manager Amount Debit Credit $282,600.00 $282,600.00 $282,600.00 $282,600.00 s—/B'2`9 Date S of D e Signed: City Council Approval: City Clerk Date