HomeMy WebLinkAboutC-7451-1 - FY 17 Enhanced Collaborative Model to Combat Human Trafficking MOUUS Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
FY 17 Enhanced Collaborative Model to Combat Human Trafficking
Memorandum of Understanding
Enhanced Model to Combat Human Trafficking Project
Between the lead law enforcement agency,
Anaheim Police Department,
Newport Beach Police Department
March 2018
Introduction:
Human trafficking in California is an unsavory reality, impacted by a foreign border, international
airports, substantial shipping harbors, an internationally active entertainment industry, and the
popularity of U.S. tourism to the state. As the third largest county in California and the sixth largest in
the nation, Orange County celebrates a diverse population of over three million, with over 42 million
visitors per year per the Orange County Visitors Association. Orange County contains numerous
unincorporated areas and 34 cities; including the County Seat, Santa Ana, which has the sixth largest
Spanish-speaking population in the nation. Orange County is a prime target for traffickers given the
population density, the perceived affluence of residents, robust tourism and convention industry, along
with its nationally recognized beaches, theme parks and home to world champion professional sports
teams.
Orange County has a multidisciplinary, anti-human trafficking model designed to combat human
trafficking through identification, rescue and assisting victims of all forms of human trafficking. The
Orange County Human Trafficking Task Force (OCHTTF) is a model program relying on a public -
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private sector and non-profit partnership including the Anaheim Police Department (APD) as the lead
law enforcement agency; the Orange County District Attorney's Office, which, provides both
misdemeanor and felony case vertical prosecution through its Human Exploitation and Trafficking Unit
(HEAT); and Wayfinders as the lead victim service -providing agency. The Task Force is strengthened
by partnerships with federal, state and local agencies, and supported by many additional private sector
and non-profit organizations.
Orange County is a unique model of true collaborative efforts. The OCHTTF has fostered rich
partnerships which have empowered law enforcement agencies to work across jurisdictions to ensure
successful identification and rescue of human trafficking victims and the eventual prosecution of
trafficking perpetrators.
Scope of Collaborative Relationships:
The new collaborative partnership between the APD and the Newport Beach Police Department
(NBPD) will address the four pillars of the task force goal: partnership, protection, prosecution and
prevention. The OCHTTF is a collaboration of law enforcement agencies, non-governmental
organizations, faith based organizations, and the community. The purpose of the OCHTTF is to work
together to protect victims, prosecute offenders, and prevent further perpetration of this crime in Orange
County, CA. The overall goal of the OCHTTF is to eliminate human trafficking in Orange County,
California. This task force has made a tremendous impact in addressing all types of human trafficking
cases. However, the success of the OCHTTF has highlighted the need to expand this comprehensive
and multi -disciplinary approach in the battle against human trafficking. Hence, the APD and the
Newport Beach Police Department are working closely together to combat human trafficking in Orange
County by focusing on three core objectives: identifying and quantifying the scope of the problem in
Orange County; investigating suspected incidents vigorously and effectively in order to secure the
appropriate criminal convictions for those responsible; and collaborating with local agency partners
within law enforcement, county and state government, and non-governmental service providers to
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ensure the victims of these crimes receive the wrap-around services they need to rebuild their lives and
avoid future victimization.
Period of Performance:
The term of this MOU shall commence upon its execution by the parties and shall expire when
terminated by the parties as provided herein. The terms of this MOU that deal with the US Department
of Justice, Office of Justice Programs, Bureau of Justice Assistance Grant shall expire on March 30,
2020. All regulations and special conditions set forth in attachments A and B will also expire on March
30, 2020. This MOU may be renewed on the same terms and conditions and upon mutual written
agreement among the parties based on written notification from the Anaheim Police Department.
Human Trafficking Investigations
ANAHEIM acknowledges human trafficking investigations are very complex and time consuming. Like
many other types of complex investigations, it takes time for investigators to build the skills and experience
necessary to work human trafficking cases at an optimal level. This experience and expertise is invaluable
when investigating human trafficking of minors, given they have the potential to be life cases. With this in
mind, Anaheim requests Investigators be assigned to the task force for a minimum of two years. A two year
commitment to the task force greatly benefits the investigator's time to develop experience and expertise in
the field of human trafficking, and increases the level of success of the task force.
Roles and Responsibilities of the Partners:
Newport Beach Police Department
♦ Enhance interagency collaboration in order to identify, rescue, and assist victims of all forms of
human trafficking
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♦ Provide an investigator to work on-site at the Anaheim Police Department through the term of
this MOU.
♦ Provide a vehicle with all necessary equipment to conduct undercover investigations, including a
minimum of blue and red front "take down" lights. Provide a department issued cellular phone for use
by their investigator and a laptop with access paid data collection sites.
♦ Provide all necessary tactical and officer safety equipment for use by its investigator.
♦ Send any new investigations not related to OCHTTF investigations to Newport Beach Police
Department for approval and filing.
♦ In the case of dissimilar policies between agencies, investigators from the Newport Beach Police
Department shall follow that agency's policies (use of force, pursuit, etc.).
♦ Investigate any citizen complaints filed against members of the Newport Beach Police
Department assigned to the OCHTTF.
♦ Work to enhance the ability of professionals and key stakeholders within the community to
better understand human trafficking and more effectively identify and serve victims.
♦ Plan investigations and prosecutions at the state and federal level.
♦ Promote greater public awareness and understanding of the nature and scope of human
trafficking.
♦ Provide high-quality and timely comprehensive services to victims of human trafficking.
♦ Abide by any confidentiality, safety and media relations agreement.
♦ Participate in program evaluation activities whenever possible.
♦ Make a "good faith" effort to resolve any and all program implementation challenges.
Anaheim Police Department
♦ Increase the identification of trafficking victims through proactive law enforcement, which is
victim -centered and collaborative across all levels of government.
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♦ Increase the capacity of law enforcement officers to recognize human trafficking and identify
victims through training and public awareness.
♦ Plan investigations prosecution at the state and federal levels.
♦ Provide desk space and computer equipment for Newport Beach Police Department.
♦ Provide undercover buy funds, access to a telephone, investigative tools and clerical support for
Newport Beach Police Department investigators.
♦ Ensure any and all records pertaining to task force expenditures shall be readily available for
examination and audit by any participating agency.
♦ Provide access to APD direct reporting system and all reports for the Human Trafficking Task
Force will be placed into that system to remain consistent with other investigations.
♦ Any assets seized through the Asset Forfeiture Program would mirror those in narcotic cases and
would be equitably shared based on number of personnel and hours each agency contributes to the
investigation.
♦ Chain of command within the task force is an Anaheim Police Sergeant, an Irvine Police
Sergeant, the Anaheim Police Crime Suppression Section Lieutenant, the Anaheim Police Special
Enforcement Division Captain, the Anaheim Police Support Bureau Deputy Chief, and Anaheim Police
Chief.
♦ Anaheim Police Department is the lead agency for the OCHTTF, partnered with the Orange
County District Attorney's Office HEAT Unit and Wayfmders.
Compensation:
During the grant cycle, reimbursement of overtime work and travel expenses shall be upon the
submission of proper invoice, which shall be submitted to APD on a monthly basis with supporting
documents. Overtime work to be reimbursed upon invoice shall be reimbursed for services rendered by
task force members at one and one-half (1 %) time their regular hourly rate, multiplied by the number of
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hours of service actually provided during the billing period. Overtime reimbursement will not include
any benefits or other compensation that such personnel may be entitled to as a consequence of enhanced
services rendered pursuant to this MOU.
Each month, Newport Beach Police Department shall submit an invoice to APD describing the services
performed and/or the specific task in the Scope of Services to which it relates, the date the services
performed, and the number of hours spent on all work billed on an hourly basis.
All other financial support for any regular or overtime hours worked, costs related to travel, equipment,
training, or other miscellaneous expenses will be the responsibility of the Newport Beach Police
Department.
Training
For as long as grant funds exist the task force will pay for any pimping/human trafficking training including
registration fees, transportation and lodging. All other training will be the responsibility of the respective
agency.
Liability and Insurance:
None of the parties hereto shall be liable for any bodily injury, death or damage to property proximately
resulting from the negligent, wrongful or willful acts or omission of any other party's employees in the
performance of this MOU. Each party shall be responsible for the acts, errors or omissions and conduct
of its own employees and carry sufficient insurance, including worker's compensation, to cover its
employees pursuant to its insurance requirements.
Contingency of Funds:
The parties acknowledge that funding or portions of funding for this MOU may be contingent upon
budget approval, receipt of funds from, and/or obligation of funds by local or the Office of Justice
Programs.
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Confidentiality:
The parties agree to maintain the confidentiality of joint and individual records and information pursuant
to all statutory laws relating to privacy and confidentiality that currently exist or exist at any time during
the term of this MOU.
Termination:
Any of the parties may terminate this MOU, with or without cause, upon 30 days' written notice given to
the other parties.
Notice:
Any notice required to be given under this MOU shall be in writing and addressed as follows:
Notice to Anaheim Police Department:
Crime Suppression Section Lieutenant
Special Enforcement Division
Anaheim Police Department
425 S. Harbor Boulevard
Anaheim, CA 92805
Notice to Newport Beach Police Department:
Detective Division Lieutenant
870 Santa Barbara Drive
Newport Beach, CA 92660
Notice required by this Agreement shall be effective when deposited in the United States mail, first class
postage prepaid.
Alteration of Terms:
This MOU fully expresses all understanding of the parties, and is the total agreement between the
parties as to the subject matter of this MOU. No addition to, or alteration of the terms of this MOU by
the parties, whether written or verbal, shall be valid unless made in the form of a written amendment to
this MOU, which is formally approved and executed by the parties.
Commitment:
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Attest:
The partnering agencies have already established institutional integrity amongst the community they
serve and expertise in their agency roles; carefully structuring new programs and projects will only help
to fill gaps in the county rather than duplicate services. The history of our respected relationships with
each other as law enforcement serves as a demonstration of the commitment on the part of both project
partners to work together to achieve the following goals: 1) Conduct proactive investigations of sex
trafficking and labor trafficking crimes within Orange County and to support the prosecution of such
crimes on state and federal levels, 2) Increase the identification of all forms of human trafficking within
Orange County, 3) Offer a comprehensive array of restorative services to victims of all types of human
trafficking victimized in and/or living in Orange County, and 4) Enhance community capacity to
identify and report trafficking crimes.
We, the undersigned, hereby affirm our commitment to work closely, through planned active
coordination, to identify victims and combat all forms of trafficking occurring within Orange County.
Signed,
Date: 6,11—' /F
JONJVLEWIS
Chief of Police
Newport Beach Police Department
DUNS #083153247
Date:,—k,,i-- /9' Z -O/,#
JUP.IAN HARVEY
Acting Chief of Police
Anaheim Police Department
DUNS # 060752482
Attachments: Exhibit A — Federal Regulations
Exhibit B — Award Letter and Special Conditions
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APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
By:
Aaron C. Harp City Attorney
Exhibit A — Federal Regulations
a. Federal Regulations — Recipient must comply with the government cost principles,
uniform administrative requirements and audit requirements for federal grant program housed within Title
2, Part 200 of the Code of Federal Regulations.
b. Debarment and Suspension — As required by Executive Orders 12549 and 12689, and 2
CFR §200.212 and codified in 2 CFR Part 200, Recipient must provide protection against waste, fraud,
and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the
Federal government.
C. Audit Records - With respect to all matters covered by this agreement all records shall be
made available for audit and inspection by CITY, the grant agency and/or their duly authorized
representatives for a period of three (3) years from the date of submission of the final expenditure report
by the City of Anaheim. For a period of three years after final delivery hereunder or until all claims
related to this Agreement are finally settled, whichever is later, Recipient shall preserve and maintain all
documents, papers and records relevant to the services provided in accordance with this Agreement,
including the Attachments hereto. For the same time period, Recipient shall make said documents, papers
and records available to City and the agency from which City received grant funds or their duly
authorized representative(s), for examination, copying, or mechanical reproduction on or off the premises
of Recipient, upon request during usual working hours.
d. Recipient shall provide to City all records and information requested by City for inclusion
in quarterly reports and such other reports or records as City may be required to provide to the agency from
which City received grant funds or other persons or agencies.
e. Section 504 of the Rehabilitation Act of 1973 (Handicapped) - All recipients of federal
funds must comply with Section 504 of the Rehabilitation Act of 1973 (The Act). Therefore, the federal
funds recipient pursuant to the requirements of The Act hereby gives assurance that no otherwise qualified
handicapped person shall, solely by reason of handicap be excluded from the participation in, be denied the
benefits of or be subject to discrimination, including discrimination in employment, in any program or
activity that receives or benefits from federal financial assistance. The Recipient agrees it will ensure that
requirements of The Act shall be included in the agreements with and be binding on all of its contractors,
subcontractors, assignees or successors.
f. Americans with Disabilities Act of 1990 - (ADA) Recipient must comply with all
requirements of the Americans with Disabilities Act of 1990 (ADA), as applicable.
g. Political Activity - None of the funds, materials, property, or services provided directly or
indirectly under this agreement shall be used for any partisan political activity, or to further the election or
defeat of any candidate for public office, or otherwise in violation of the provisions of the "Hatch Act".
h. No Lobbying- Recipient will comply with all applicable lobbying prohibitions and laws,
including those found in the Byrd Anti -Lobbying Amendment (31 U.S.C. 1352, et seq.), and agrees that
none of the funds provided under this award may be expended by the Recipient to pay any person to
influence, or attempt to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with any federal action
concerning the award or renewal of any federal contract, grant, loan, or cooperative agreement.
i. Non -Discrimination and Equal Opportunity - Recipient will comply, and all its contractors
(or subrecipients) will comply, with Title VI of the Civil Rights Act of 1964, as amended; Section 504 of
the Rehabilitation Act of 1964, as amended; Subtitle A, Title II of the Americans with Disabilities Act
(ADA) (1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975, as
amended; Drug Abuse Office and Treatment Act of 1972, as amended; Comprehensive Alcohol Abuse and
Alcoholism Prevention, Treatment and Rehabilitation Act of 1970, as amended; Section 523 and 527 of the
Public Health Service Act of 1912, as amended, Title VIII of the Civil Rights Act of 1968, as amended;
Department of Justice Non -Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and
Department of Justice regulations on disability discrimination, 28 CFR Part 35 and 39. In the event a
Federal or State court, Federal or State administrative agency, or the Recipient makes a finding of
discrimination after a due process hearing on the grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the Recipient will forward a copy of the findings to CITY which will,
in tum, submit the findings to the Office of Civil Rights, Office of Justice Programs, U.S. Department of
Justice. If applicable, recipient will comply with the equal opportunity clause in 41 C.F.R. 60-1.4(b) in
accordance with Executive Order 11246 as amended by Executive Order No. 11375.
j. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of the Executive Order 11246 of September 24, 1965, entitled "Equal
Employment Opportunity," as amended by Executive Order 11375 of October 13, 1967, and as
supplemented in Department of Labor regulations (41 CFR chapter 60), as applicable.
k. Recipient will comply, and all its contractors (or subrecipients) will comply, with
all requirements of the California Public Contract Code Section 10295.3, as applicable.
1. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of the Copeland "Anti -Kickback" Act (30 U.S.C. 3145) as supplemented
in Department of Labor regulations (29 CFR Part 3), as applicable.
M. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of the Davis -Bacon Act (40 U.S.C. 3141-3144 and 3146-3148) as
supplemented by Department of Labor regulations (29 CFR Part 5), as applicable.
n. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of Sections 103 and 107 of the Contract Work Hours and Safety
Standards Act (40 U.S.C. 3702 and 3704) as supplemented by Department of Labor
regulations (29 CFR Part 5), as applicable.
o. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all applicable standards, orders or requirements issued under the Clean Air Act (42 U.S.C.
7401-7671q), and the Federal Water Pollution Control Act (33 U.S.C. 1251-1387), as
applicable.
P. Recipient will comply, and all its contractors (or subrecipients) will comply,
with all requirements of the Energy Policy and Conservation Act (42 U.S.C. 6201), as
applicable.
q. Recipient will comply, and all its contractors (or subrecipients) will comply, with
all requirements of Section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act, as applicable.
r. Recipient agrees that the Department of Homeland Security shall have the
authority to seek patent rights for any process, product, invention or discovery developed and
paid for with funding through this Agreement based on the requirements of 37 CFR§ 401 and
any other implementing regulations, as applicable.
S. Recipient may copyright any books, publications or other copyrightable materials
developed in the course of or under this Agreement. However, the federal awarding agency,
State Administrative Agency (SAA) and City reserve a royalty -free, non-exclusive, and
irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, for
federal government, SAA and/or City purpose:
(1) the copyright in any work developed through this Agreement; and
(2) any rights of copyright to which the subcontractor purchases ownership with support
through this grant. The Federal government's, SAA's and City's rights identified
above must be conveyed to the publisher and the language of the publisher's release
form must ensure the preservation of these rights.
t. Pursuant to Equal Employment Opportunity requirements of 41 C.F.R. 60-1.4(b)
in accordance with Executive Order 11246 as amended by Executive Order No. 11375, as to any
construction contract thereunder, if applicable, during the performance of this contract, the
contractor agrees as follows:
(1) The contractor will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, gender identity,
or national origin. The contractor will take affirmative action to ensure that applicants
are employed, and that employees are treated during employment without regard to
their race, color, religion, sex, sexual orientation, gender identity, or national origin.
Such action shall include, but not be limited to the following:
Employment, upgrading, demotion, or transfer; recruitment or recruitment
advertising; layoff or termination; rates of pay or other forms of compensation;
and selection for training, including apprenticeship. The contractor agrees to post
in conspicuous places, available to employees and applicants for employment,
notices to be provided setting forth the provisions of this nondiscrimination
clause.
(2) The contractor will, in all solicitations or advertisements for employees placed by or
on behalf of the contractor, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual
orientation, gender identity, or national origin.
(3) The contractor will not discharge or in any other manner discriminate against any
employee or applicant for employment because such employee or applicant has
inquired about, discussed, or disclosed the compensation of the employee or applicant
or another employee or applicant. This provision shall not apply to instances in which
an employee who has access to the compensation information of other employees or
applicants as a part of such employee's essential job functions discloses the
compensation of such other employees or applicants to individuals who do not
otherwise have access to such information, unless such disclosure is in response to a
formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or
action, including an investigation conducted by the employer, or is consistent with the
contractor's legal duty to furnish information.
(4) The contractor will send to each labor union or representative of workers with which
he has a collective bargaining agreement or other contract or understanding, a notice
to be provided advising the said labor union or workers' representatives of the
contractor's commitments under this section, and shall post copies of the notice in
conspicuous places available to employees and applicants for employment.
(5) The contractor will comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary
of Labor.
(6) The contractor will famish all information and reports required by Executive Order
11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his books, records, and
accounts by the administering agency and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules, regulations, and orders.
(7) In the event of the contractor's noncompliance with the nondiscrimination clauses of
this contract or with any of the said rules, regulations, or orders, this contract may be
canceled, terminated, or suspended in whole or in part and the contractor may be
declared ineligible for further Government contracts or federally assisted construction
contracts in accordance with procedures authorized in Executive Order 11246 of
September 24, 1965, and such other sanctions may be imposed and remedies invoked
as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation,
or order of the Secretary of Labor, or as otherwise provided by law.
(8) The contractor will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of
Labor issued pursuant to section 204 of Executive Order 11246 of September 24,
1965, so that such provisions will be binding upon each subcontractor or vendor. The
contractor will take such action with respect to any subcontract or purchase order as
the administering agency may direct as a means of enforcing such provisions,
including sanctions for noncompliance.
116664
U.S. Department oflustice
Office of Juatioe PrOgrams
Bureau of Justice Assistance
PAGE I OF 14:
Cooperative Agreement
1. RECIPIENT NAME AND ADDRESS (Inchidicg Zip Code)
4. A WARD NUMBPR: 2017-VT-BX-)CO27
City of Am6eim
200 South Anaheim Bodavard 71h Floor
A-Ahelm, CA 92803
5, PRAIECT PERIOD: PROM IONlnO t 7 TO
OMM020
BUDGET PERIOD: FROM IONIf2017 TO
09f30I2020
6. AWARD DA7E 09!M017 7. ACTION
2. GRANTEE IRSOM4DOR NO.
f. SUPPUMEN1 NUMBER
w W
956000667
00
2L GRANTEE DUNS NO.
6LM766
9. PREVIOUS AWARD AMOUNT
5 0
3.PROJECrTf17E
OMP
...... -�---------
110. AMOUNT OF TILLS AWARD - --- — --
S 900,000
Coaoty Human T}a®ckmg Task Pam
11. TOTAL AWARD
5 900,000
12. SPECIAL CONDITIONS —�- -
TJmABOVE GRANT PROJECC IS APPROVED SUaBCT TO SUCH
CON DmoNS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHORITY FOR GRANT
This project is apporlod under 22 U.S.C. 7105 (b)(2)(A)
14 . CATALOG OF DOMESTIC FEDERAL ASSISTANCE (CFDA Numb.) --
16320 - Sm Ica t r TuakkJag Viaima
) 5. METHOD OF PAYMENT
GPRS
AGENCY APPROVAL ...' GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF APPROVING OFFICIAL I8. TYPED NAkM AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Alm R. Bamon Paul
ActimSAadstautAttorney Gacai city x 'a
r
17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RBCIPMiT OFFICIAL 19A. DATE
AGENCY USE ONLY
20. ACCOUNTING CLASSIFICATION CODES 21. Svnw6279
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REO, SLB. POMS AMOUN-T
X A VT 80 00 00 900000
-?FORM 4000!2 (REV. 5.87) PREVIOUS EDITIONS ARL' OBSOLETE.
CLIP FORM 40004 (REV. 4.88)
U.S. Department of Justicc
Office of lustice Programs
t 1 Bureau of Justice Assistance
PROJECT NUMBER 2017 -VT -BX -K027
AWARD CONTL NATION
SUEET
Cooperative Agreement
AWARD DATE 09/M017
SPECIAL CONDJ77ONS
1. Requirements of the award, remedies for non-compliance or for materially false statements
PACE 2 OF 14
The conditions of this award are material requirements of the award. Compliance with any eatifieations or assurances
submitted by or on behalf afthe recipient that relate to conduct during the period of performance also is a material
requirement of this award-
Failure
wani
Failure to comply with any one or more of these award requirements — whether a condition set out in full below, a
condition incorporated by reference below. or a certification or matnance related to conduct during the award period —
may result in the Office oflustice Programa ("OJP") Ming appropriate action with respect to the recipient and the
award. Among other things, the OJP may withhold award funds, disallow ousts, or suspend or terminate the award.
The Department of lusfice ("DOJ"), including OJP, also may take other legal action as appropriate.
Any materially false, fictitious, or &audulant statement to the federal government related to this award (or concealment
or omission of a material fact) maybe the subject ofcrimiml proseartion (including wade 18 U.S.C. I001 and/or 1621,
and/or 42 U.S.C. 3795a), and also may lead to imposition of civil penalties and administrative remedies for fitlao claims
or otherwise (inchrding muter 31 U.S.C. 3729-3730 and 3801-3812).
Should any provision of a requirement ofthis award be held to be invalid or unenforceable by its terms, that provision
shall fust be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be
hold, fastest, that the provision is utterly invalid or-unenforceahle, such provision shall be deemed severable from this
award.
2. Applicability of Part 200 Uniform Roquiremcros
Tho Uniform Administrative Requirements, Cost Priuciplea, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplamemod by DOJ in 2 C.F.R. Pari 2800 (together, the "Part 200 Uniform Requirements") apply to this FY
2017 award from OJP.
The Part 200 Uniform Requirements were fist adoptod by DOJ on December 26, 2014. If this FY 2017 award
supplemenm fiords previously awarded by OJP it the carne award number (erg., finds awarded during or before
December 2014), the Part 200 UniJ6= Requirements apply with respect to all funds wader that award number
(regardless of the award date, and reprdless of whether derived from the initial award or a supplemental award) that
aro obligated on or after the acceptsnce date of this FY 2017 award.
For more information and resources on the Part 200 Uniform Requkuments as they relate to OJP awards and subawardn
("subgncnts"), We the OJP website at bttpsJ/ojp.gov/funding/Part2OOUnifbnuRoquimmcntsldm.
In the event that an award -Mated question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions o f the Part 200 Unifomr Requirements, the
recipient is to contact OJP promptly far clarification.
3. Compliance with DOJ Grants Financial Guide
The recipient agrees to comply with the DOJ Grants Financial Guide as posted on the OJP wcbaite (currently, the "2015
DOJ Grants Financial Guide" available at httW/ojp.gev/fmaacinlgtude/DOlfmdex.htrn), including any updated version
that may be posted during the period of performance.
OJP FORM 400M (RI V. 4-99) //
U.S. Department of Justice
Offico of Justice Programs
Bureau of Justice Assistance
PROJECTNUMBEA 2017-VT-BX•Ke27
AWARD CONTINUATION
SHEET
Cooperative Agreement
AWARDDATE 091292017
SPEML COMMONS
4. Required training for Point of Contact and all Financial Points of Contact
PAGE 3 OF 14
Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully
completed an "OJP financial management and grant administration training" by 120 days after the date of the
redpimt's acceptance of the award. Successful completion of such a training on or after Jmmary 1, 2415, will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of pp£ormence, the new POC or
FPOC must have nmoessfWly completed an "OJP financial management aryl grant adminwhrnbon training" by 120
calendar days af3a— (1) the date ofOJFs approval of the 'O usage Grantee Contact" GAN (in the case of a new
POC), or (2) the date the POC emers infnmration on the new FPOC in GMS (in the case of* new FPOQ. Successful
completion of such a training on or after January 1, 2015, will satisfy this condition.
A list: of OJP trainings that OUP will com ider "OW financial management and grant administration training" for
purposes of this condition Is available at https:/Avww.ojp.govAmining/f nto.bmL All trainings that satisfy this condition
include a session on grant Baud prevention and detectiom
The recipient should atdicipate that ON will immediately withhold ('froze') award finds if the recipient fails to
comply with this condition. The recipient's f rilum to comply also may lead OR to impose additional appropriate
conditions on this award
S. Requirements related to "de minimis" indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis"
indirect cost rate described in 2 C.F.R. 200.414(t), and that elects to use the Me minimis" indirect cost rate, must advise
OR in writing of both its eligibility and its election, and must comply with all associated regnhemmts in the Part 200
Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined
by the Pett 200 Uniform Requirements.
6. Requirement toreport potentially duplicative funding
If the recipient currently has other active awards of federal finds, or if the recipient receives any other award of federal
fimds during the period of performance for this award, the recipient promptly must determine whether funds from any
of those other federal awards have been, are being, or aro to be used (in whole or in pmt) for one or more of the
identical cost items for which funds an provided under this award. If so, the recipient must promptly notify the DOJ
awandiag agency (OJP or OV W, as vwupsinte) in writing of the potential duplication, and, if so requested by the DQJ
awarding agency. must seek a budget -modification or chaages-of-project-scope grant adjustment notice(GAN) to
eliminate any inappropriate duplication of funding.
OJP FORM 400 (REV 4.88)
U.S. Department of justice
Office of Justice Pmgrarm
1� Bureau of Justice Assistance
PROJECT NUMBER 2017-YT-aX-X027
AWARD CONTINUATION
SHEET PAGE f OF 14
Cooperative Agreement
AWARD DATE 09129!2017
SPEC/AL CONDMOM
7. Requirements related to System for Award Management and Universal Identifier Requiremaras
Ila recipient must comply with applicable requirements regarding the System for Award Management (SAM),
currently aoccasible at httpa://www sam gov/. 7his includes applicable requirements regarding registration with SAM,
as well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards ("subgrams") to fm -tier subrocipients
(feat -tier "subgranbxs', including restrictions on subawards to entities that do not acquire and provide (to the
recipient) the unique entity identifier required for SAM registration.
The details of the recipienAs obligations related to SAM and to unique entity identifiers are posted on the OR web site
at hapsJ/ojp.gov/fundimg/PxplorcJSAM.btm (Award condition: System for Award Management (SAM) and Universal
Identifier Requirements), cad am incorporated by reference here.
This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to
any business or non-profit organization that be or she may own or operate in his or her name).
8. All subawards ("subgrants') must have specific federal arnhorization
The recipient, and any subreeipdmt ("subgrantee") at any der, must comply with all applicable requirements for
authorization of any subawcd. This condition applies to agreements that — for purposes of federal grants
administrative requirements — W considers a "subaward" (and therefore does not consider a procurement
"contract").
The details of the requirement for authorization of any aubaward aro posted on the OJP web site at
hapsd/ojp.gov/funding/Explore/SubawardAuthorvalionJgm (Award condition: All subawards ("subgrnats') must have
specific Waal authorization), and are incorporated by reference here.
9. Specific poet -award approval required to use a noncompetitive approach in any procurement contract that would
exceed $150,000
The recipient, and any subrecipirnt ("subgrantee") at any tier, must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold (currently, $150,000), This condition applies to agreements that — for purposes of
federal grams administrative requirements — QIP considers a procurement "contract" (and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement ootmact under
an OR award aro posted on the OR web site at bttpsJ/ojp.gov/finding/ExplanYNow.ompetitiveprocur=CaLhtm
(Award condition: Specific post -award approval required to use a noncompetitive opproach in a procurement contract
(ifoontract would exceed S150,000)1 and are incorporated by reference bene.
-/
ON FORM RDOnR (REV. 4-89) V"`�--
U.S. Dgmrb=t of Justice
Office of Justice Programs
;` Bureau of Justice Assistance
PR03ECT NUMBER 7017-VT-BX-iti027
AWA" CONTINUATION
SHEET PAGE 5 OF 11
Cooperative Agreement
AWARD DATE 09/29/7017
SPECIAL CONDITIONS
10. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and
OJP authority to terminate award)
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (inoluding
requirements to report allegations) pertaining ro prohibited conduct related to the trafficking of persons, whether on the
part of recipients, suhrecipients ("nubgnm ees"), or individuals defined (for purposes ofthis condition) as "employees"
of the recipient or of any subrecipient
The details of the recipient's obligations related to prohibited conduct related to UufScking in persons are posted on the
OJP web site at httpsJ/ojp.goy/finding/ExplorzTmhibitedConduct-TraiHcking.btrn (Award condition: Prohibited
conduct by recipients and subrocipients related to trafficking in persons (including reporting requirements and OJP
authority to terminate award)), and are incorporated by reference hero.
11. Compliance with applicable rules regarding approval, planning, and reporting of confa-enctes, meetings, traiaiogs, and
other events
The recipient, and any snbrecipiem ("subgrantee") at any tics, must comply with all applicable laws, regulations,
policies, and official DOJ guidance (including specific cost limits, prior approval sad reporting requirements, where
applicable) governing the use of Wean] funds for expenses related to confenences (as that term is defined by DOJ),
including the provision of food and/or beverages at such oonfaeuoes, and costs of attendance at such conferences.
lafarmation on the pertinent DOJ definition of conferences and the rules applicable to this award appeal in the DOJ
Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "2015 DOJ Grants Financial
Guide').
12. Requirement for data on performance and effiectiveness under the award
The recipient must collect and maintain "that measure the performuace and of cctivencss of work tender this award.
The data must be provided to OJP in the mamas (including within the timeframes) specified by OJP in the program
solicitation or other applicable written guidance. Data collection supporta compliance with the Government
Performance and Results Act (GPRA) end the GPRA Modernization Act of 2010, and other applicable laws.
13. OJP Training Guiding Principles
Any training or training materials that the recipient — or any submipieru ("subgrantee") at any des -- develops or
delivers with OJP award fiends must adhere to the OJP Training Guiding Principles for Grantees and Subgrantem
avmlable at htgx:/fojp.gov/funding/ojptraminggui ngpdmiples htm.
14. Eff= of failure to address audit issues
The tecipiemt understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold
award fiends, or may impose other related requiremeots if (as determined by the DOJ awarding agency) the recipient
chow not satisEwtor* aid promptly address outstanding issues from audita required by the Part 200 Uniform
Requircmams (or by the terms of this award), or other outstanding issues that arise in connection with nadirs,
investigations, or reviews of DOJ awards.
15. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OV W, as appropriate) during the period of performano for file award, if the recipient is designated as "high-
risk" for purposes of the DOJ high -rink grantee list-
OJP
ist
OrP FORM 4002 (REV. "9)
U.S. Department of Justice
1' ..
Office of Justice Programs
i Bureau of Justlee A94stance
PROJECT NUMBER 2017-VT•BX•K027
AWARD CONTINUATION
SUMT
Cooperative Agreement
AWARD DATE a9r29lto17
SPECIAL CO)MMOIC
16. Compliance with DOJ regulations parteiningto civil rights and nondiscrimination - 28 C.F.R Part 42
PAGE 6 OF 14
The recipient, and any subrocipiern ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 42, specifically including any applicablo requirements in Subpart E of 28 CY R Part 42 that relate to an
equal employment opportunity program.
17. Compliance with DOJ regulations pertaining to civil rights and noon - 28 C.F.R Part 54
The recipiart, and any subrecipient ("rmbgrantac") at any tier, must comply with an applicable requirements of 28
C.F.R Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
18. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38
The recipient, and any subrecipicat ("subgrantee") at any tier, must comply with all applicable requirements of 28
C.F.R. Part 38, spocifically including any applicable requirements regarding written notice to program beneficiaries and
prospective program beneficiaries. Part 38 of 28 C.F.R, a DOJ regulation, was amended effective May 4, 2016.
Among other things;, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of
religion, a religions belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice.
Part 38 also sets out Hiles and requirements that pertain to recipient and subrocipient ("subgrantoe") organizations that
engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and
sabreeipients that aro faith -based or religious organizations.
The text of the regulation, now entitled "Partnerships with Faith -Based and Other Neighborhood Orgxnizariona," is
available via the F7octronio Code of federal Regulations (currently accessible at https:#wWW.ecfr.gov/cgi-
bin1ECFR?page4rows4 by browsing to Title 28 -Judicial Administration, Chapter 1, Part 38, under e -CFR "current"
data
19. Restrictions on "lobbying"
In geoem4 as a matter of federal law, federal fiends awarded by OJP may not be used by are recipient, or any
swbrecipient ("subgrantee") at any tier, either directly or Indirectly, to support or oppose the ensetment, repeal,
modification, or adoption of any law, regulation, or policy, at any level of government Sec 18 U.S.C. 1913. (There
may be exceptions if an applicable federal statute specifics ly authorizes certain activities that otherwise would be
barred by law.)
Another fedasl law generally prohibits federal fins awarded by OR fium being used by the recipient, or any
sularcipieut at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of
Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or
cooperative agreement, subgmat, contract, subcontract, or loan, or with respect to actions such as rcaewing, extending,
or modifying any such award. Sex 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that
applies to Indian tribes and tribal organizations.
Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipion) would or might
fall within the scope ofthese prohibitions, the recipient is to contact QIP for guidance, and may not proceed without the
express prior written approval ofOJP.
OJP FORM 400M- (REV. 4-88) /
U.S. Department of Justioe
Office of justice Pmgtams
Bureau of Justice Assistance
PROJECTNUMBE:t 2017 -VT -BX -x027
AWARD CONTINUATION
SHEET
Cooperative Agreement
AWARI) VA*1k 09/29/2017
SPECIAL CONDMONS
20. Compliance with general appropriations law restrictions on the use of federal fonds (FY 2017)
PAGE 7 OF 14
Tbc recipient, and any subrecipiem ("subgrantee") at any tier, must comply with all applicable restrictions on the use of
federal fonds set out In federal appropriations stances. Pertinent restrictions, including from various "general
provigions" in the Consolidated Appropriations Act, 2017, aro set out at
https://ojp.gov/fundhWfxploreTY I 7AppmpristiousRestrictions.hh34 and arae incorporated by reference here.
Should a question arise as to whether a particular use of federal fiords by a recipient (or a subrecipiest) would or might
fall within the scope of an appropriations -law restriction, the recipient is to contact OR for guidance, and may not
proceed without the express prior written approval ofO1P.
21. Reporting potential fraud, waste, and abuse, and similar misoonduct
The recipient, and any subrecipients ('sabgm A=') at any tier, must promptly refer to the DOJ Offer of the lnspcmr
General (OIG) any credible evidence that a principal, emp)oym agent, subrecipient, oontractor, subcontractor, or other
person has, in connection with funds under this award— (1) submitted a claim that violates the Falco Claims Act; or (2)
committed a criminal or civil V*1'DWon of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar
misconduct.
Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be repotted to the
OIG by— (1) nail directed to: Office ofthe Inspector General, U.S. Department of justiet, Investigations DivWou,
950 Nuasylvania Avenue, N.W. Room 4706, Washi 400n, DC 20530; (2) o -mail to: oig.botlinc®asdoj.gov; anNor (3)
the DOJ OIG hoditre: (coatact information in English and Spanish) at (800) 8694499 (phone) or (202) 616-9881
(fax).
Additional information is available from the DOJ OIG website at https://%ww.usdoj.gov/oig.
GYP FORM 40M (REV. 4-88) �
U.S. Department of Justice
Office of Justice Programs
i Bureau of Justice Assistance
♦.�
PROJECT NUMBER 2017•Y1=aX•Kt727
AWARD CONTINUATION
SET
Cooperative Agreement
AWARD DATE 09129x2017
SPECIAL CONDMONS
22. Restrictions and certifications regarding non -disclosure agreements and relared matters
PAGE 8 OF 14
No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or
subcontract with any funds under this award, may require any employee or contractor to sign an internal oonfideatiality
agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the retorting (in
accordance with law) of waste, fraud, or abuse to sa investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended, and shall not be untderatood by the agency malting this award, to contravene
requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal deputmeat or agency governing the
nondisclosure of classilled irdotmatiom
1. In accepting this award, the recipient—
a represents that it neither regimes nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or
contractors from reporting waste, fraud, or abuse as dercnbcd above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute
agtremrata or stat=crda thot probtbit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud,
or abuse as described above, It will immedixtely atop any fiuther obilg dous of award fiords, will provide prompt
written notification to the federal agency making this award, and will resume (or permit resumption of) such
obligations only if expressly authorized to do so by that agency.
2. Ifthc recipient dors or is authorized under this award to make subawards ("subgrants"), proaueme nt contracts, or
both—
a. it represents that—
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward ('subgram"), procuretnent contract, or subcontract under a procurement contract) either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or oommctors from reporting waste,
fraud, or abase as described above; and
(2) it has made appropriate inquiry, or otherwise hes an adequate factual basis, to support this representation; and
b. it certifies that, if it lemma or is notified that any subtociplent, contractor, or subcontractor entity that receives fonds
under this award is or has boon requiring its employees or oostractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prolu'bit or restrict), reporting of waste, fraud, or abuse as described above, it will
immediately stop any further obligations of award fiends to or by that entity, will provide prompt written notification to
the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly
authoracd to do so by that agency.
ON Foatt 4000.2 fltev. ¢asJ J
U.S. Deparoncnt oflustiee
Office of Justice Programs
Bureau of Justice Assistance
PROJECT NUMBER 2017-VT-B%-KD27
AWARD CONTINUATION
SHEET
Cooperative Agreement
AWARD DATE 09n -912D17
SPECIAL CONDITIONS
23. Compliance with 41 U -S -C. 4712 (including prolubitions on reprisal; notice to employees)
PAGE 9 OF 14
The recipient (and any suhrecipiew at any tier) must comply with, and is sobject to, all applicable provisions of 41
U.S.C. 4712, including all applicable provisions that prohibit, under specified circurnalarsom discrimination against an
employee as reprisal for the employees disclosure of information related to gross mismanagement of s federal grant, a
genas waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public
health or safety, or a violation of law, Wile, or regulation related to a federal grant.
The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of
employee rights and remedies under 41 U.S.C. 4712.
Should a question mise as to the applicability of tho provisions of 41 U.S.C. 4712 to this award, the recipient is to
contact the DOJ awarding agency (OR or OV W, as appropriate) for guidance.
24. Encouragement of policies to ban text messaging while driving
Ponanent to Executive Order 13513, °Federal Leadership on Reducing Text Messaging While Driving," 74 Fod. Reg.
51225 (October 1, 2009), DO] encourages recipients and subtecipients ("subgrantees") to adopt am enforce policies
banning employer from text mtsaaging while driving any vehicle during the course of performing work funded by this
award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes cawed by distracted drivers.
25. Requincmeur tD disclose whether recipient is designated "high risk" by a federal grant -making agency outside of DOJ
If the recipient is desigosted "high risk" by a federal grant -making agency outside of DOJ, cturently or at any time
during the ceruse of the period of performance under this award, the recipient mast disclose that fact and certain related
information to OR by email at WP.Complia=Reporting@ojp.usdoj.gov. For purposes of this disclosure, high risk
inch, es any status under which a federal awarding agency provides additional oversight due to the recipient's past
performance, or other programmatic or financial concerns with the recipient. 'Ile recipient's disclosure must inchJde
the following: 1. Tbc federal awarding agency that cwrentty designates the recipient high risk, 2. The date the recipient
was designated high risk, 3. The high-risk point of contact at that federal awarding agency (nein,:, phone number, and
omal address), and 4. The reasons for the high-risk status, as sat out by the federal awarding agency.
26. Grant funds may be used only for the purposes in the recipic>nt's approved application. The recipient shall not
undertake a" work or activities that are not described in the gnat application, and that use sbA equipmen4 or other
goods or services paid for with OR grant funds, without prior written approval from OJP.
27. The Project Director and key program p=ormel dcsigoated in the application shall be mplacod only for compelling
reasons. Successors to key personnel must be approval, and such approval is coniingem upon submission of
appropriate information, including, but not limited to, a resume. OR will not unreasonably withhold approval.
Changes in other program persawd require only notification to OR anal submission of resumes, unless otherwise
desigruned in the award docrmant.
28. Applies nts must certify that Limited English Proficiency persons have meaningful access to the services under this
ptogmm(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP).
To ansate compliance with Title VI and the Safe Stress Act, recipients ate required to take reasonable steps to ensure
that LEP persons have mes®gfnl seem to their programa. Meaningful ansa may entail providing hnguage
assistance servicer, including oral and written translation when necessary. The U.S. Department oflusticehas issued
guidance for grmnoea to help them comply with Title VI requircrac s. Tbc guidance document can be accessed on the
Interna at www,lep.gov.
UP FORM 40000 (REV. 4-n)
U.S. Department of Juatiec
Office of Justice Programs
Bureau of Justice Assistance
PROJECTNIJMRER 2017-11T.M.K027
AWARD CONTINUATION
SHEET
Cooperative Agreement
AWARD DATE 09/29,2017
SPECUL CONDH70NS
PAGE 10 OF U
29. The grantee understands and agrees that, with respect to the provision of services or benefits to a specific population,
any individual wbo is otherwise eligible to participate in any program or activity supported by may of these grant f tads
shall be provided with such services or bandits as funded under this award, witbattt regard to race, color, religion,
national origin, or sex_ With reaped to a smgid-sex program or activity, unless there is legal authority for the
exclusivity, the recipient agrees to identify and refer the excluded individuals to, or provide than with, a comparable
alterative program or service.
30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 37898 and 28 C.F.A. Part 22 that
aro applicable to collection, rue, and revelation of data or information- Grantee further agrees, as a condition of grant
approval, to submit a Privacy Certificate that is in accord with requirammts of 28 C.F.R. Pari 22 and, in particular,
section 22.23.
31. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects, including obtainment of hrstitutional Review Board
approval, if appropriate, and subject informed consent.
32. The recipient agues to cooperate with any assessments, national evaluation efforts, or information or data collection
requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any
activities within this project.
33. Approval of this award does not indicate approval of any consultant rate in excess of 5650 per day. A detailed
justification must be submittal to and approved by the Office ofJustice Programs (OJP) program office prior to
obligation or expenditure: of such foods.
34. The value or amount of any "non- sl &here," 'match," or cost-sharing contribution inompotated into the OR
0CF0-approved budget for this award is part of the "project cost" for purposes of the Part 200 Uniform Requirements,
and is subject to audit In general, the rules and i strictions that apply to award funds from federal sources also apply
to funds in the OR -approved budget that me provided as "match" or through 'cost sharing."
35. With respect to this award, fodeW funds may not be used to pay cash compeosartion (salary plus bonuses) to any
employee of the award recipient at a rate that exceeds 110% of the maxim® annual salary payable to a member of the
faicral govemmcces Senior Executive Service (SES) at an agency with a Certified SES Performance Appraittal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the mount in excess of this
oompensation limitation is paid with non-fedand finds.)
'ibis limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program avaouncament under which this award is made.
36. Representation and agm went regarding finds in offtic accounts
In accepting this award, the recipient nonprofit organization —
(I) represents to the Dcpartncat of Justice that it does not hold money in offshore accounts for the purpose of avoiding
paying the tax described in 26 U.S.C. 51 I (a), and agrees that it will not bold money in any sucb accounts for such a
purpose during the period ofpaformance of this award, and
(2) agrees that, if, during the period of performance of this sward, the recipient learns that it does hold money in
offshore accounts for such a purpose, it will immediately stop any further obligations of award finds, it will provide
prompt written notification to OJP, and will resume (or permit resumption of) such obligations only if expressly
authorized to do so by OJP.
OJP FORM 400012 (REV. 4-88)
r --
U.S. Department of Justice
Office of Justice Programs
• Buretiu of Justice Assistance
PROIECrNUMBER 2017•VT•BX•Ko27
AWARD CONTINUATION
SHEET
Cooperative Agreement
AWARDDATE 092912017
SPECML CONDITIONS
PAGE 11 OF to
37. No federal finds shall be used to pay for any part of air travel that includes business at first class seating except as
authorized for government travel (as descn')ed in OMB Circular A-122) and authorized by the grant manager prior to
booking such tickeb.
38. The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during
the entire period of support under this award. This report will include detailed information about the projects) funded,
including, but not limited to, information about how the funds were actually used for arch purpose area, data to support
statements of progrtss, and dato concerning individual results and outcomes of funded pmjam reflecting project
successes and impacts. The final report is due no later than 90 days following the close of this award period or the
expiration of any extension periods. This retort will be submitted to the Office of Justice Programs, on-line through
the Internet at haps://grants ojp.usdoj.gov/.
39. The recipient agrees that it will submit quarterly financial stelae reports to OJP on-line (at bttpsJ/gmnts.ojp.usdoj.gov)
using the SF 425 Federal Financial Report form (available far viewing at
www.whitchoumgov/omb/gmnts/Standar4_formB/f_rcpurLpdo, not later than 30 days atter the end of each calendar
quarter. The final report shall be submitted not lite than 90 days following the end of the award period.
40. The recipient abail slrbmit semiannual progress reports. Progress reports shall be submitted within 30 days after the end
of the reporting periods, which are Jane 30 and December 31, for the life of the award These reports willbesubmitted
to the Office of Justice Programs, on-line through the Internet at httpsJ/gnmts.ojp.us&j.gov/.
QIP FOR/.1 4000/2 (REV. 4•82) CL
U.S. Department of Justice
Office of Justice Programs AWARD CONTINUATION
i
Bureau of Justice Assifttinee SKEET PAGE 12 OF 14
Cooperative Algreement
PROJECT NUMBER 2017-VT•RX•KO27 AWARD DATE 0942912017
SPECLdL CONDMOM
41. Within 45 calendar days after the end of any conference, meeting, retreat, seminar, symposium, training activity, or
similar event fundal mules this award, and the total cost of which exceeds $20,000 in award fimds, the recipient must
provide the program manager with the fallowing infntmetion and itemized costs:
1) rrame of went;
2) event dates;
3) location of event;
4) number of federal attendees;
5) number of non-federal adwdaes;
6) costa of event space, including moms for break-out sessions;
7) toss of audio visual services;
8) other equipment costs (e.g., computer fees, telephone fees);
9) costa of printing and distribution;
10) costs of meals provided during the event;
11) costs of refreshments provided during the event;
12) costs of event planner;
13) costs ofevent facilitators; and
14) any other costs associated with the event.
The recipient must also itemize and report any of the following attendee (including participants, presenters, speakers)
costs that are paid or reimbursed with cooperative agreement funds:
1) meals and incidental expenses (M&IE portion of per diem);
2) lodging;
3) transportation to/from event location (e.g., common carrier, Privately Owned Vehicle (POV)); sad.
4) local transportation (e.g., rental car, POV) at event location.
Note that if any item is paid for with registration fees, or any other non -award Hrnding, then that portion of the expense
does not need to be reported
Further instructions regarding the submission of this data, and how to determine costs, arc available in the OJP
Financial Guide Confatnoe Cost Chapter.
OJP FORM 4000Q (REV. 4-88)
U.S. department ofJw6ce
Office of Justice Programs
' Bureau of Justice Assistance
PROJErT NUMBER 2017-Vr-RX-K027
AWARD COMMMATION
SHEET
Cooperative Agreement
AWARD DATE 09f29/2017
SPEML CONDITIONS
PAU 13 OF 14
42. Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and
administrative proceedings to SAM and FAPDS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil,
criminal, and administrative ptoceedings connected with (or connected to the performance of) either this OR awaM or
any other giant, cooperative agreement, or procurement contract from the federal goverment. Under certain
circumstances, recipients of OJP awards aro required to report information about such proceedings, through the federal
System for Award Management nt (known as 'SAM"), to the designated fodcral integrity and performance system
(currently, "FAPDS").
The details of tecipiaU obligations regarding the required repotting (and updating) of infatmarion on certain civil,
crimiaai, and adminis tradve proceedings to the federal designated integrity and perfomtance system (currently,
"FAPHS') within SAM aro posted on the OR web site at bttps://ojp.gov/fur&erg/FAPHS.btm (Award condition:
Recipient integrity and Performance Matt=, including Recipient Reporting to FAPIIS), and aro incorporated by
refrrtmoo here.
43. The recipient must comply with applicable requirements to report fust -tier subawards ("subgrmiu") of 525,000 or
more and, in certain circumstances, to report the names and total compensation oftbe five most highly compcasated
executives of the recipient and frost -tier s ixecipients (first-tier "subgtantow') of award funds. The ddails of recipient
obligations, which derive from the Federal Funding Accountability and Transpareooy Act of 2006 (FFATA), aro pasted
on the OR web site at bttpa://ojp.gov/funditWFxplorzffATAIgm (Award condition: Reporting Subawards and
Executive Compensation), end are incorporated by reference hese.
This conditions, including its reporting requirement, does not apply to en award made to an individual who received the
award as a natara] person (i.e., unrelated to any business or non-profit organization that he or she may own or operate
in his or her name).
44. The incipient is authorized so incur obligations, expend, and draw down funds for travel, lodging, and per diem costs
only, in an amount not to exceed $t 5,000, for the sole purpose of attending a requited OR conftn= associated with
this grant award. The gmatee is not authorized to incur any additional obligations, or make any additional expenditures
or draw downs until the awarding agency and the Office of the Chief Financial Officer (OCFO) has reviewed and
approved the recipient's budget and budget narrative, and a Giant Adjustment Notice (GAN) has been waned to remove
this special condition.
45. All program authority and responsibility inherent in the Federal stewardship role dial] remain with the Bureau of
Justice Assistance (RJA). BJA will work in conjunction with the recipient to routinely review and tefnt the work plan
so that the program's goals turd objectives can be eflectively accomplished. BJA will monitor the project on a
continual basis by maintaining ongoing contact with the recipient sad will provide input to the program's direction, in
consultation with the recipient, as needed.
46. The recipient agroea to participate in BJA-sponsored training events, technical assistance events. or conferences hold
by BJA or its designees, upon BJA's request
DIP FORM 4000 (REV. 4.88)
U.S. Department of Justis
Office oflustice Programs AWARD CONTINUATION
i Bureau of Justice Asttistance I SIEKET PAGE 14 OF 14
I Cooperative Agreement
PROJECT NUMBER 2017-VT-RX•K027 - -AWARD DATE 09/2912017
SPECUL CONDMONS
47. The recipient agrcea to submit to BJA for review and approval my curricula, training materials, proposed publications,
rtports, or any oiber written materials that will be published, including web•based materials and web site content,
through foods fiom this grant at least thirty (30) working days prior to the targeted dissemination data Any written,
visual, or audio publications, with the exception of p= releases, wbaher published at the graroee's or govemment's
expense, shall contain the following statements: 'This project was supported by Great No. 2017-VT-BX-KO27
awarded by the Bureau of Justice Assbuim . The Bureau of lustice Assistance is a component ofthe Departmeu of
Justice's Office of Justice Programs, which also includes the Bureau cf Justice Statistics, the National Institute of
Justice, the Office of Javerule Justine and Delinqueocy Prevention, the Office for Victims of Crim, and the SMART
Office. Points of view or opinions in this dowmom ere those ofthe author and do not necessarily represent the official
position or policies ofthe U.S. Department ofJustiee." The curfew edition ofthe DOJ Grants Financial Guide provides
guidance on allowable printing and publication act Mdes.
48. The recipient may not obligate, expend, or draw dawn sixty percent (60%) of the federal fonds provided under this
award until the recipient submits to the awarding agency a signed task force Memorandum of Understanding (MOU)
that has been signed by all required members ofthe task force and approved by the awarding agency, and a Grant
Adjustment Notice (GAN) has been issued to remove this special condition. The recipient must submit the MOU
within six months of the date that it occapts this award
O1P FORM 400M (REV. 4-88)