HomeMy WebLinkAboutC-7535-2 - CSAC Excess Insurance Authority, Patricipating Entity Service AgreementZ
CSAC Excess Insurance Authority
Exigis, LLC
Participating Entity Service Agreement
This agreement is made and entered into as of October8,2018, between the CSAC Excess
Insurance Authority, hereinafter referred to as "EIA" and City or Newport Beach hereinafter
referred to as "Participant".
Whereas, the EIA has entered into an agreement with Exigis, LLC to provide certificate
of insurance management services; and
Whereas, Participant desires to receive services from Exigis, LLC as provided in the
attached Service Agreement between Exigis, LLC and the EIA, which is attached hereto
and incorporated herein as Addendum A.
Therefore, be it resolved that:
Participant agrees to utilize Exigis, LLC's system and services under the same terms and
conditions provided for in the agreement between the EIA and Exigis, LLC.
Participant agrees to abide by all terms and conditions set forth in the agreement.
Participant agrees to pay annual service fees and any other fees associated with this
service based upon the attached Exhibit D-36, Member Statement of Services for
City of Newport Beach , and pursuant to Resolution B12-002, or
the most recently published Invoicing and Payment Policy.
This agreement shall become effective October 8, 2018, and shall be in force until either
party terminates the agreement, per the terms of the master contract. If either party
terminates this agreement, the Participant shall be provided the opportunity to contract
directly with Exigis, LLC for certificate management services.
City of Newport Beach
Name: _��e � J SAf�VK)l
Title: X41 vl/,�
CSAC Excess Insurance Authority
George Reynolds or Rick
Name: Brush
CIO or Director Membership
Title: Services (Respectively)
Date Signed: Date Signed: 1 S
Sigqnature: �atJtt" Signature:
APPROVED FZ?RIVi:
CITY ATT FF{CE
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Aaron C. , caty Attwngy ity C erk
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Resolution No. B12-002
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE CSAC EXCESS
INSURANCE AUTHORITY ADOPTING AN INVOICING AND PAYMENT POLICY
WHEREAS, the CSAC Excess Insurance Authority recognizes the importance of
making timely payments to insurers, claimants, and others who provide coverage and
services to members;
WHEREAS, late payment to insurers and others may result in cancellation of
coverage or services which may affect all members of a program;
WHEREAS, the timely payment of Authority invoices by some members and the
untimely payment of Authority invoices by others creates an inequity among members;
and
WHEREAS, the JPA provides that penalties for late payment of Authority invoices
may be determined and assessed by the Board of Directors (Article 17(e)).
NOW, THEREFORE, BE IT RESOLVED THAT THE BOARQ OF DIRECTORS
OF THE CSAC EXCESS INSURANCE AUTHORITY HEREBY ADOPTS THE
FOLLOWING POLICY, WHICH SUPERCEDES AND REPLACES RESOLUTION NO.
06-002:
I. EIA shall endeavor to mail invoices to members as soon as practicable.
II. Invoices shall be due and payable upon receipt and shall become
delinquent 30 calendar days from the date of invoice or effective date of
coverage or on some other specified delinquent date, whichever is latest.
III. A "Delinquent Notice" shall be mailed by EIA on or about the delinquent
date reminding the member of the terms of this policy.
IV. Following a grace period of 15 calendar days from the mailing of the
delinquent notice, interest will be assessed on any amounts which remain
unpaid. The interest charge will accrue beginning on the first day following
the delinquent date but will be waived on any amounts paid during the
grace period.
V. The interest rate shall be equal to the rate established by the Inter -fund
Borrowing Policy plus 4%.
VI. A separate invoice for interest charges shall be mailed to members upon
receipt of funds after the expiration of the grace period.
VII. Any invoices remaining unpaid for a period of 90 days beyond the grace
period shall be reviewed by the Executive Committee.
Resolution No. B12-002
Invoicing and Payment Policy
Page 2
VIII. Notwithstanding any other provision to the contrary regarding late
payment of invoices or cancellation from a program, at the discretion of
the Executive Committee, any member that fails to pay an invoice when
due may be given a ten (10) day written notice of cancellation.
PASSED AND ADOPTED by the Board of Directors of the CSAC Excess Insurance
Authority, this 1 st day of June, 2012, by the following vote:
AYES: Counties of Alameda, Butte, Contra Costa, EI Dorado, Fresno, Inyo, Kings,
Lassen, Mendocino, Merced, Nevada, Orange, Placer, Riverside, Sacramento, San
Diego, San Joaquin, San Luis Obispo, Santa Barbara, Santa Clara, Shasta, Sierra,
Solano, Stanislaus, Sutter, Tehama, Trinity, Tulare, Ventura, Yuba and Thomas Vance,
Charlie Mitchell, Teri Enos -Guerrero, Larry Moss, Scott Schimke and Ashley Fenton
NOES: None
ABSENT: Counties of Alpine, Amador, Calaveras, Colusa, Del Norte, Glenn, Humboldt,
Imperial, Kern, Lake, Madera, Marin, Mariposa, Modoc, Mono, Monterey, Napa, Plumas,
San Benito, Santa Cruz, Siskiyou, Sonoma, Tuolumne, Yolo and Marlon Robbins,
Kimberly J. Greer, Deborah Grant and Lynne Margolies
ABSTAIN: None
ATTEST:
Michael Fleming
Chief Executive
Scott Schimke
President, CSAC Excess Insurance Authority