HomeMy WebLinkAboutC-8567-1 - JSA for Janitorial Services at City FacilitiesAMENDMENT NO. FOUR TO
JANITORIAL SERVICES AGREEMENT
WITH UNIVERSAL BUILDING MAINTENANCE, LLC FOR JANITORIAL
V SERVICES AT CITY FACILITIES
THIS AMENDMENT NO. FOUR TO JANITORIAL SERVICES AGREEMENT
("Amendment No. Four") is made and entered into as of this 23rd day of August, 2022
("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California
municipal corporation and charter city ("City"), and UNIVERSAL BUILDING
MAINTENANCE, LLC, a California limited liability company ("Contractor"), whose address
is 1551 North Tustin Avenue, Suite 650, Santa Ana, California 92705, and is made with
reference to the following:
RECITALS
A. On July 24, 2018, City and Contractor entered into a Janitorial Services Agreement
("Agreement") to engage Contractor to perform janitorial services for City
("Project") .
B. On June 15, 2021, City and Contractor entered into Amendment No. One to the
Agreement to extend the term of the Agreement, to increase the total
compensation, and to update the Insurance Requirements of the Agreement.
C. On November 16, 2021, City and Contractor entered into Amendment No. Two to
the Agreement to reflect additional services not included in the Agreement, as
amended, to extend the term of the Agreement, and to increase the total
compensation.
D. On June 30, 2022, City and Contractor entered into Amendment No. Three to
extend the term of the Agreement to September 30, 2022, and to increase the total
compensation.
E. The parties desire to enter into this Amendment No. Four to extend the term of the
Agreement to December 31, 2022 and to increase the total compensation.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows.-
1 . TERM
Section 1 of the Agreement is amended in its entirety and replaced with the
following: "The term of this Agreement shall commence on the Effective Date, and shall
terminate on December 31, 2022, unless terminated earlier as set forth herein."
2. COMPENSATION TO CONTRACTOR
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following: "City shall pay Contractor for the Services on a time and expense not -to -exceed
basis in accordance with the provisions of this Section and the Schedule of Billing Rates
attached hereto as Exhibit B and incorporated herein by reference. Except as otherwise
UNIVERSAL BUILDING MAINTENANCE, LLC Page 1
provided herein, no rate changes shall be made during the term of this Agreement without
the prior written approval of City. Contractor's compensation for all Services performed
in accordance with this Agreement, including all reimbursable items, shall not exceed
Three Million One Hundred Three Thousand One Hundred Sixty Four Dollars and
76/100 ($3,103,164.76), without prior written amendment to the Agreement."
The total amended compensation reflects Contractor's additional compensation for
additional Services to be performed in accordance with this Amendment No. Four,
including all reimbursable items and subcontractor fees, in an amount not to exceed
Three Hundred Fifteen Thousand Dollars and 00/100 ($315,000.00).
3. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
4. AUTHORITY
Each person executing this Agreement on behalf of a corporation or other legal
entity warrants that he or she holds the position indicated beneath his or her signature
and that he or she has been duly authorized by the corporation or other legal entity to
execute this Agreement on its behalf.
[SIGNATURES ON NEXT PAGE]
UNIVERSAL BUILDING MAINTENANCE, LLC Page 2
IN WITNESS WHEREOF, the parties have caused this Amendment No. Four to
be executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: lo 771ZZ
By:
A on C. H 91 th'L_
ity Attorn y 06
ATTEST:
Date: Fh f 20 ZZ
By.-y , � , 9-4, /'
Leilani I. Brow
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
KLavin Mu
Mayor .
CONTRACTOR: UNIVERSAL BUILDING
MAINTENANCE, LLC, a California limited
liability company
Date:
Signed in Counterpart
By. -
Mark E. Olivas
Managing Member
[END OF SIGNATURES]
UNIVERSAL BUILDING MAINTENANCE, LLC Page 3
IN WITNESS WHEREOF, the parties have caused this Amendment No. Four to
be executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: P 7;71a 2-
By:
A on C. H ��ttl2z
ity Atto rn y 4k
ATTEST:
Date:
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Kevin Muldoon
Mayor
CONTRACTOR:
MAINTENANCE,
liability company
UNIVERSAL BUILDING
LLC, a California limited
Date: S - ZZ .. 2Z
By: By:
0-
Leilani I. Brown Marl E. Oliv s
City Clerk Man ing Member
[END OF SIGNATURES]
UNIVERSAL BUILDING MAINTENANCE, LLC Page 3
AMENDMENT NO. THREE TO
JANITORIAL SERVICES AGREEMENT
WITH UNIVERSAL BUILDING MAINTENANCE, LLC FOR
JANITORIAL SERVICES AT CITY FACILITIES
THIS AMENDMENT NO. THREE TO JANITORIAL SERVICES AGREEMENT
("Amendment No. Three") is made and entered into as of this 30th day of June, 2022
("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California
municipal corporation and charter city ("City"), and UNIVERSAL BUILDING
MAINTENANCE, LLC, a California limited liability company ("Contractor"), whose
address is 1551 North Tustin Avenue, Suite 650, Santa Ana, California 92705, and is
made with reference to the following:
RECITALS
A. On July 24, 2018, City and Contractor entered into a Janitorial Services
Agreement ("Agreement") to engage Contractor to perform janitorial services for
City ("Project").
B. On June 15, 2021, City and Contractor entered into Amendment No. One to the
Agreement to extend the term of the Agreement, to increase the total
compensation, and to update the Insurance Requirements of the Agreement.
C. On November 16, 2021, City and Contractor entered into Amendment No. Two to
the Agreement to reflect additional services not included in the Agreement, as
amended, to extend the term of the Agreement, and to increase the total
compensation.
D. The parties desire to enter into this Amendment No. Three to extend the term of
the Agreement to September 30, 2022, and to increase the total compensation.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
Section 1 of the Agreement is amended in its entirety and replaced with the
following: "The term of this Agreement shall commence on the Effective Date, and shall
terminate on September 30, 2022, unless terminated earlier as set forth herein."
2. COMPENSATION TO CONTRACTOR
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following: "City shall pay Contractor for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Except
as otherwise provided herein, no rate changes shall be made during the term of this
Agreement without the prior written approval of City. Contractor's compensation for all
Services performed in accordance with this Agreement, including all reimbursable
items, shall not exceed Two Million Seven Hundred Eighty Eight Thousand One
UNIVERSAL BUILDING MAINTENANCE, LLC Page 1
Hundred Sixty Four Dollars and 76/100 ($2,788,164.76), without prior written
amendment to the Agreement."
The total amended compensation reflects Contractor's additional compensation
for additional Services to be performed in accordance with this Amendment No. Three,
including all reimbursable items and subcontractor fees, in an amount not to exceed
One Hundred Twenty Thousand Dollars and 00/100 ($120,000.00).
3. ADMINISTRATION
Section 6 of the Agreement is amended in its entirety and replaced with the
following: "This Agreement will be administered by the Public Works Department —
Municipal Operations. City's Deputy Public Works Director — Municipal Operations or
designee shall be the Project Administrator and shall have the authority to act for City
under this Agreement. The Project Administrator shall represent City in all matters
pertaining to the Services to be rendered pursuant to this Agreement."
4. NOTICES
Section 23.2 and 23.3 of the Agreement are amended in its entirety and replaced
with the following:
"23.2 All notices, demands, requests or approvals from Contractor to City shall
be addressed to City at:
Attn: Deputy Public Works Director — Municipal Operations
Public Works Department — Municipal Operations
City of Newport Beach
100 Civic Center Drive
PO Box 1768
Newport Beach, CA 92658
23.3 All notices, demands, requests or approvals from City to Contractor shall be
addressed to Contractor at:
Attn: Rafael Sortos
Universal Building Maintenance, LLC
1551 North Tustin Avenue, Suite 650
Santa Ana, CA 92705"
5. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
6. AUTHORITY
Each person executing this Agreement on behalf of a corporation or other legal
entity warrants that he or she holds the position indicated beneath his or her signature
UNIVERSAL BUILDING MAINTENANCE, LLC Page 2
and that he or she has been duly authorized by the corporation or other legal entity to
execute this Agreement on its behalf.
[SIGNATURES ON NEXT PAGE]
UNIVERSAL BUILDING MAINTENANCE, LLC Page 3
IN WITNESS WHEREOF, the parties have caused this Amendment No. Three to
be executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:-30 go -
By:
2a/(Attc
C.
C' ey
ATTEST:
Date: _c, ZZ
By:
Leilani I. rown
City Clerk
CITY OF NEWPORT BEACH,
a California munjcipal corporation
DateZZ
By:
Gr a .Leung
C'anager
CONTRACTOR: UNIVERSAL BUILDING
MAINTENANCE, LLC, a California limited
liability company
Date:
in
Signed in Counterpart
Mark E. Olivas
Managing Member
[END OF SIGNATURES]
UNIVERSAL BUILDING MAINTENANCE, LLC Page 4
IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEYS OFFICE
Date: o6.Lcolai
By: �� )
on C. Harp uW cp n '�
City Attorney
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
Grace K. Leung
City Manager
ATTEST: CONSULTANT:
Date: Maintenance, LLC,
liability company
("DBA") 'Allied
Services
Date: 6 — 0 -1
in
Leilani I. Brown
City Clerk
Attachments:
Universal Building
a California limited
doing business as
Universal Janitorial
By. tnaging
. O 'vas
Member
[END OF SIGNATURES]
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
Universal Building Maintenance, LLC Page 3
1
LA AMENDMENT NO. TWO TO
JANITORIAL SERVICES AGREEMENT
WITH UNIVERSAL BUILDING MAINTENANCE, LLC DBA ALLIED UNIVERSAL
U JANITORIAL SERVICES FOR
JANITORIAL SERVICES AT CITY FACILITIES
THIS AMENDMENT NO. TWO TO JANITORIAL SERVICES AGREEMENT
("Amendment No. Two") is made and entered into as of this 16th day of November,
2021 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California
municipal corporation and charter city ("City"), and UNIVERSAL BUILDING
MAINTENANCE, LLC, a California limited liability company DBA ALLIED UNIVERSAL
JANITORIAL SERVICES ("Contractor"), whose address is 1551 North Tustin Avenue,
Suite 650, Santa Ana, California 92705, and is made with reference to the following:
RECITALS
A. On July 24, 2018, City and Contractor entered into a Janitorial Services
Agreement ("Agreement") to engage Contractor to perform janitorial services for
City ("Project").
B. On June 15, 2021, City and Contractor entered into Amendment No. One to the
Agreement ("Amendment No. One") to extend the term of the Agreement, to
increase the total compensation, and to update the Insurance Requirements of
the Agreement.
C. The parties desire to enter into this Amendment No. Two to reflect additional
Services not included in the Agreement, as amended, to extend the term of the
Agreement to June 30, 2022, and to increase the total compensation.
NOW, THEREFORE, it is mutually agreed by and between the undersigned
parties as follows:
1. TERM
Section 1 of the Agreement is amended in its entirety and replaced with the
following: "The term of this Agreement shall commence on the Effective Date, and shall
terminate on June 30, 2022, unless terminated earlier as set forth herein."
2. SERVICES TO BE PERFORMED
Exhibit A to the Agreement shall be supplemented to include the Scope of
Services, attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). Exhibit A to the Agreement and Exhibit A to this Amendment No. Two shall
collectively be known as "Exhibit A." The City may elect to delete certain Services
within the Scope of Services at its sole discretion.
3. COMPENSATION TO CONTRACTOR
Exhibit B to the Agreement shall be supplemented to include the Schedule of
Billing Rates, attached hereto as Exhibit B and incorporated herein by reference
("Services" or "Work"). Exhibit B to the Agreement, Exhibit B to Amendment No. One,
and Exhibit B to this Amendment No. Two shall collectively be known as "Exhibit B."
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following: "City shall pay Contractor for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of
Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Except
as otherwise provided herein, no rate changes shall be made during the term of this
Agreement without the prior written approval of City. Contractor's compensation for all
Services performed in accordance with this Agreement, including all reimbursable
items, shall not exceed Two Million Six Hundred Sixty Eight Thousand One
Hundred Sixty Four Dollars and 76/100 ($2,668,164.76), without prior written
amendment to the Agreement."
The total amended compensation reflects Contractor's additional compensation
for additional Services to be performed in accordance with this Amendment No. Two,
including all reimbursable items and subcontractor fees, in an amount not to exceed
Four Hundred Twenty Six Thousand One Hundred Forty Six Dollars and 00/100
($426,146.00).
4. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
5. AUTHORITY
Each person executing this Agreement on behalf of a corporation or other legal
entity warrants that he or she holds the position indicated beneath his or her signature
and that he or she has been duly authorized by the corporation or other legal entity to
execute this Agreement on its behalf.
[SIGNATURES ON NEXT PAGE]
UNIVERSAL BUILDING MAINTENANCE, LLC DBA ALLIED UNIVERSAL JANITORIAL
SERVICES Page 2
IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to
be executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: 11/oS/Z (
By:;2jA Cw
Aon C. Harp
Ci y Attorney
ATTEST:
Date: /Z- S-Zoz/
By: ��•.-./�
.�(- Leilani I. Brown
Atta
0A
CITY OF NEWPORT BEACH,
a California municipal corporation
Date.-
By:
ate:
By: - /
Br
r
CONTRACTOR: UNIVERSAL BUILDING
MAINTENANCE, LLC, a California limited
liability company DBA ALLIED
UNIVERSAL JANITORIAL SERVICES
Date:
Signed in Counterpart
By:
Mark E. Olivas
Managing Member
[END OF SIGNATURES]
Exhibit A - Scope of Services
Exhibit B - Schedule of Billing Rates
UNIVERSAL BUILDING MAINTENANCE, LLC DBA ALLIED UNIVERSAL JANITORIAL
SERVICES Page 3
IN WITNESS WHEREOF, the parties have caused this Amendment No. Two to
be executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: tVo5/a I
By: P d(R"
n Cu
. Harp thM1o�i'i
Ci Attorney
ATTEST:
Date:
An-
Leilani I. Brown
City Clerk
Attachments
CITY OF NEWPORT BEACH,
a California municipal corporation
Date: 2 -
By: By:
B ra vyf
M yo
CONTRACTOR: UNIVERSAL BUILDING
MAINTENANCE, LLC,
liability company
UNIVERSAL JANITOR
Date:
By: I
Mark E. C
Managing
[END OF SIGNATURES]
Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
a
California limited
DBA ALLIED
_ SERVICES
UNIVERSAL BUILDING MAINTENANCE, LLC DBA ALLIED UNIVERSAL JANITORIAL
SERVICES Page 3
EXHIBIT A
SCOPE OF SERVICES
JANITORIAL SERVICES AT CITY FACILITIES
FACILITY PROFILE: ANIMAL SHELTER
FACILITY #22
FACILITY NUMBER:
#22
ADDRESS:
20302 RIVERSIDE DRIVE
SITE MANAGER:
LISA NEWMAN
SITE MANAGER PHONE AND EMAIL:
949-644-3655 LNEWMAN@NBPD.ORG
SQUARE FOOTAGE (APPROX):
430
NUMBER OF BATHROOMS:
1
PERCENTAGE OF HARD FLOOR/CARPET:
NO CARPET
CLEANING DAYS:
MONDAY AND THURSDAY
CLEANING TIMES:
BETWEEN 10:OOAM AND 11:OOPM
DAILY MINIMUM MAN-HOURS:
2
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
AS -NEEDED BASIS REQUIRED:
NO
SITE-SPECIFIC REQUIREMENTS:
THIS FACILITY IS AN ANIMAL SHELTER AND HOUSES
NUMEROUS CATS AND DOGS. PLEASE BE AWARE OF
POTENTIAL ALLERGY ISSUES WITH JANITORIAL PERSONNEL.
BARKING CAN BE EXCESSIVE AT TIMES. ACCESS TO PROPERTY
MAY VARY.
UNIVERSAL BUILDING MAINTENANCE, LLC DBA ALLIED UNIVERSAL JANITORIAL
SERVICES Page A-1
EXHIBIT B
SCHEDULE OF BILLING RATES
UNIVERSAL BUILDING MAINTENANCE, LLC DBA ALLIED UNIVERSAL JANITORIAL
SERVICES Page B-1
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AMENDMENT NO. ONE TO
JANITORIAL SERVICES AGREEMENT
pp WITH UNIVERSAL BUILDING MAINTENANCE, LLC DBA ALLIED UNIVERSAL
I FOR JANITORIAL SERVICES AT CITY FACILITIES
THIS AMENDMENT NO. ONE TO PROFESSIONAL SERVICES AGREEMENT
("Amendment No. One") is made and entered into as of this 15th day of June, 2021
("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California
municipal corporation and charter city ("City"), and Universal Building Maintenance, LLC,
a California limited liability company doing business as ("DBA") Allied Universal Janitorial
Services ("Contractor"), whose address is 1551 North Tustin Avenue, Suite 650, Santa
Ana, California 92705, and is made with reference to the following:
RECITALS
A. On July 24, 2018, City and Contractor entered into a Janitorial Services Agreement
("Agreement") for janitorial services for City ("Project").
B. The parties desire to enter into this Amendment No. One to extend the term of the
Agreement to December 31, 2021, increase the total compensation, and update
the Insurance Requirements of the Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
Section 1 of the Agreement is amended in its entirety and replaced with the
following: "The term of this Agreement shall commence on the Effective Date, and shall
terminate on December 31, 2021, unless terminated earlier as set forth herein."
2. COMPENSATION TO CONSULTANT
Exhibit B to the Agreement shall be supplemented to include the Schedule of
Billing Rates, attached hereto as Exhibit B and incorporated herein by reference
("Services" or "Work"). Exhibit B to the Agreement, and Exhibit B to Amendment No. One
shall collectively be known as "Exhibit B."
Section 4.1 of the Agreement is amended in its entirety and replaced with the
following: "City shall pay Consultant for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of Billing
Rates attached hereto as Exhibit B and incorporated herein by reference. Except as
otherwise provided herein, no rate changes shall be made during the term of this
Agreement without the prior written approval of City. Contractor's compensation for all
Services performed in accordance with this Agreement, including all reimbursable items,
shall not exceed Two Million Two Hundred Forty Two Thousand Eighteen Dollars
and 00/100 ($2,242,018.76), without prior amendment to the Agreement."
The total amended compensation reflects Contractor's additional compensation for
additional Services to be performed in accordance with this Amendment No. One,
including all reimbursable items and subconsultant fees, in an amount not to exceed One
Hundred Twenty Thousand Dollars and 00/100 ($120,000.00).
3. INSURANCE
Exhibit C to the Agreement is amended in its entirety and replaced with the
Insurance Requirements set forth in Exhibit C attached hereto and incorporated herein
by reference.
4. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
[SIGNATURES ON NEXT PAGE]
Universal Building Maintenance, LLC Page 2
IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: 04, /o 9 �a
By: WM�-r
on C. Harp uW Lr._7. 2 -
City Attorney
ATTEST:
Date:
2
Leilani I. Brown
City Clerk
Attachments
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
Grace K. Leung
City Manager
CONSULTANT:
Maintenance, LLC,
liability company
("DBA") Allied
Services
Date:
Universal Building
a California limited
doing business as
Universal Janitorial
By: Signed in Counterpart
Mark E. Olivas
Managing Member
[END OF SIGNATURES]
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
Universal Building Maintenance, LLC Page 3
IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be
executed on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
CITY OF NEWPORT BEACH,
a California municipal corporation
Date: JUL 0.8 2021
By: i1a ) By:
on C. Harp "z 1 Gra e . Leung
City Attorney Cit anager
ATTEST: �� �'
Date: 1
Wk-�
Leilati: ow -t
City Clerk
Attachments
CONSULTANT:
Maintenance, LLC,
liability company
("DBA") Allied
Services
Date: ,- I `
Universal Building
a California limited
doing business as
Universal Janitorial
L6 z
y*
Mark .Olivas
Managing Member
[END OF SIGNATURES]
Exhibit B - Schedule of Billing Rates
Exhibit C - Insurance Requirements
Universal Building Maintenance, LLC Page 3
EXHIBIT B
SCHEDULE OF BILLING RATES
Universal Building Maintenance, LLC Page B-1
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EXHIBIT C
INSURANCE REQUIREMENTS — MAINTENANCE/REPAIR/JANITORIAL
SERVICES
1. Provision of Insurance. Without limiting Contractor's indemnification of City,
and prior to commencement of Work, Contractor shall obtain, provide and
maintain at its own expense during the term of this Agreement, policies of
insurance of the type and amounts described below and in a form satisfactory
to City. Contractor agrees to provide insurance in accordance with
requirements set forth here. If Contractor uses existing coverage to comply
and that coverage does not meet these requirements, Contractor agrees to
amend, supplement or endorse the existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Contractor shall maintain Workers'
Compensation Insurance, statutory limits, and Employer's Liability
Insurance with limits of at least one million dollars ($1,000,000) each
accident for bodily injury by accident and each employee for bodily injury
by disease in accordance with the laws of the State of California, Section
3700 of the Labor Code.
Contractor shall submit to City, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of City, its City Council,
boards and commissions, officers, agents, volunteers, employees, and
any person or entity owning or otherwise in legal control of the property
upon which Contractor performs the Project and/or Services
contemplated by this Agreement.
B. General Liability Insurance. Contractor shall maintain commercial
general liability insurance and, if necessary, umbrella liability insurance,
with coverage at least as broad as provided by Insurance Services Office
form CG 00 01, in an amount not less than one million dollars
($1,000,000) per occurrence, two million dollars ($2,000,000) general
aggregate. The policy shall cover liability arising from premises,
operations, products -completed operations, personal and advertising
injury, and liability assumed under an insured contract (including the tort
liability of another assumed in a business contract).
Universal Building Maintenance, LLC Page C-1
C. Automobile Liability Insurance. Contractor shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Contractor
arising out of or in connection with Work to be performed under this
Agreement, including coverage for any owned, hired, non -owned or
rented vehicles, in an amount not less than one million dollars
($1,000,000) combined single limit each accident.
4. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Agreement shall be endorsed to waive subrogation
against City, its City Council, boards and commissions, officers, agents,
volunteers, employees, and any person or entity owning or otherwise in
legal control of the property upon which Contractor performs the Project
and/or Services contemplated by this Agreement or shall specifically
allow Contractor or others providing insurance evidence in compliance
with these requirements to waive their right of recovery prior to a loss.
Contractor hereby waives its own right of recovery against City, and shall
require similar written express waivers from each of its subcontractors.
B. Additional Insured Status. All liability policies including general liability,
products and completed operations, excess liability, pollution liability,
and automobile liability, if required, shall provide or be endorsed to
provide that City, its City Council, boards and commissions, officers,
agents, volunteers, employees, and any person or entity owning or
otherwise in legal control of the property upon which Contractor
performs the Project and/or Services contemplated by this Agreement
shall be included as insureds under such policies.
C. Primary and Non Contributory. All liability coverage shall apply on a
primary basis and shall not require contribution from any insurance or
self-insurance maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days notice of cancellation (except for nonpayment for which
ten (10) calendar days notice is required) or nonrenewal of coverage for
each required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to the
following:
A. Evidence of Insurance. Contractor shall provide certificates of insurance
to City as evidence of the insurance coverage required herein, along
with a waiver of subrogation endorsement for workers' compensation
and other endorsements as specified herein for each coverage.
Universal Building Maintenance, LLC Page C-2
Insurance certificates and endorsement must be approved by City's Risk
Manager prior to commencement of performance. Current certification
of insurance shall be kept on file with City at all times during the term of
this Agreement. The certificates and endorsements for each insurance
policy shall be signed by a person authorized by that insurer to bind
coverage on its behalf. At least fifteen (15) days prior to the expiration
of any such policy, evidence of insurance showing that such insurance
coverage has been renewed or extended shall be filed with the City. If
such coverage is cancelled or reduced, Contractor shall, within ten (10)
days after receipt of written notice of such cancellation or reduction of
coverage, file with the City evidence of insurance showing that the
required insurance has been reinstated or has been provided through
another insurance company or companies. City reserves the right to
require complete, certified copies of all required insurance policies, at
any time.
B. City's Right to Revise Requirements. City reserves the right at any time
during the term of the Agreement to change the amounts and types of
insurance required by giving Contractor sixty (60) calendar days
advance written notice of such change. If such change results in
substantial additional cost to Contractor, City and Contractor may
renegotiate Contractor's compensation.
C. Right to Review Subcontracts. Contractor agrees that upon request, all
agreements with subcontractors or others with whom Contractor enters
into contracts with on behalf of City will be submitted to City for review.
Failure of City to request copies of such agreements will not impose any
liability on City, or its employees. Contractor shall require and verify that
all subcontractors maintain insurance meeting all the requirements
stated herein, and Contractor shall ensure that City is an additional
insured on insurance required from subcontractors. For CGL coverage,
subcontractors shall provide coverage with a format at least as broad as
CG 20 38 04 13.
D. Enforcement of Agreement Provisions. Contractor acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Contractor of non-compliance with any requirement imposes no
additional obligations on City nor does it waive any rights hereunder.
E. Requirements not Limiting. Requirements of specific coverage features
or limits contained in this Section are not intended as a limitation on
coverage, limits or other requirements, or a waiver of any coverage
normally provided by any insurance. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a
given issue and is not intended by any party or insured to be all inclusive,
or to the exclusion of other coverage, or a waiver of any type. If the
Contractor maintains higher limits than the minimums shown above, the
Universal Building Maintenance, LLC Page C-3
City requires and shall be entitled to coverage for higher limits
maintained by the Contractor. Any available insurance proceeds in
excess of the specified minimum limits of insurance and coverage shall
be available to the City.
F. Self-insured Retentions. Any self-insured retentions must be declared
to and approved by City. City reserves the right to require that self-
insured retentions be eliminated, lowered, or replaced by a deductible.
Self-insurance will not be considered to comply with these requirements
unless approved by City.
G. City Remedies for Non -Compliance. If Contractor or any subcontractor
fails to provide and maintain insurance as required herein, then City shall
have the right but not the obligation, to purchase such insurance, to
terminate this Agreement, or to suspend Contractor's right to proceed
until proper evidence of insurance is provided. Any amounts paid by
City shall, at City's sole option, be deducted from amounts payable to
Contractor or reimbursed by Contractor upon demand.
H. Timely Notice of Claims. Contractor shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from
Contractor's performance under this Agreement, and that involve or may
involve coverage under any of the required liability policies. City
assumes no obligation or liability by such notice, but has the right (but
not the duty) to monitor the handling of any such claim or claims if they
are likely to involve City.
Contractor's Insurance. Contractor shall also procure and maintain, at
its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and
prosecution of the Work.
Universal Building Maintenance, LLC Page C-4
Reyes, Raymund
From:
Customer Service <customerservice@ebix.com>
Sent:
Wednesday, June 30, 20216:15 PM
To:
Reyes, Raymund; Schweitzer, Theresa
Cc:
sagar@ebix.com
Subject:
Compliance Alert -Vendor Number FV00000558
[EXTERNAL EMAIL] DO NOT CLICK links or attachments unless you recognize the sender and know the content is safe.
This Account has moved from non-compliant to COMPLIANT status and is currently in compliance for certificate of
insurance requirements. FV00000558 Allied Universal Janitorial Services
Sent by Ebix, designated insurance certificate reviewer for the City of Newport Beach.
JANITORIAL SERVICES AGREEMENT
WITH UNIVERSAL BUILDING MAINTENANCE, LLC FOR
JANITORIAL SERVICES AT CITY FACILITIES
THIS JANITORIAL SERVICES AGREEMENT ("Agreement") is made and entered
into as of this 24th day of July, 2018 ("Effective Date"), by and between the CITY OF
NEWPORT BEACH, a California municipal corporation and charter city ("City"), and
Universal Building Maintenance, LLC, a California limited liability company doing
business as ("DBA") Allied Universal Janitorial Services ("Contractor"), whose address is
1551 North Tustin Avenue, Suite 650, Santa Ana, California 92705, and is made with
reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Contractor to perform janitorial services for City ("Project")
C. Contractor possesses the skill, experience, ability, background, certification and
knowledge to provide the janitorial services described in this Agreement.
D. Contractor has examined the location of all proposed work, carefully reviewed and
evaluated the specifications set forth by City for the Project, is familiar with all
conditions relevant to the performance of services, and has committed to perform
all work required for the compensation specified in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
TERM
The term of this Agreement shall commence on the Effective Date, and shall
terminate on June 30, 2021, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
2.1 Contractor shall diligently perform all the services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). As a material inducement to City entering into this Agreement, Contractor
represents and warrants that Contractor is a provider of first class work and Contractor is
experienced in performing the Work contemplated herein and, in light of such status and
experience, Contractor covenants that it shall follow community professional standards
with the ordinary degree of skill and care that would be used by other reasonably
competent practitioners of the same discipline under similar circumstances, in performing
the Work required hereunder, and that all materials will be of good quality.
2.2 Contractor shall perform all Work required to be performed, and shall
provide and furnish all the labor, materials, necessary tools, expendable equipment and
all utility and transportation services necessary for the Project.
3. TIME OF PERFORMANCE
3.1 Time is of the essence in the performance of Services under this Agreement
and Contractor shall perform the Services in accordance with the schedule included in
Exhibit A. In the absence of a specific schedule, the Services shall be performed to
completion in a diligent and timely manner. The failure by Contractor to strictly adhere to
the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely
manner may result in termination of this Agreement by City.
3.2 Notwithstanding the foregoing, Contractor shall not be responsible for
delays due to causes beyond Contractor's reasonable control. However, in the case of
any such delay in the Services to be provided for the Project, each party hereby agrees
to provide notice within two (2) calendar days of the occurrence causing the delay to the
other party so that all delays can be addressed.
3.3 Contractor shall submit all requests for extensions of time for performance
in writing to the Project Administrator as defined herein, not later than two (2) calendar
days after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable time extensions
for unforeseeable delays that are beyond Contractor's control.
3.4 For all time periods not specifically set forth herein, Contractor shall respond
in the most expedient and appropriate manner under the circumstances, by fax, hand -
delivery or mail.
4. COMPENSATION TO CONTRACTOR
4.1 City shall pay Contractor for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Schedule of Billing
Rates attached hereto as Exhibit B and incorporated herein by reference. Except as
otherwise provided herein, no rate changes shall be made during the term of this
Agreement without the prior written approval of City. Contractor's compensation for all
Services performed in accordance with this Agreement, including all reimbursable items,
shall not exceed Two Million One Hundred Twenty Two Thousand Eighteen Dollars
and 76/100 ($2,122,018.76), without prior written amendment to the Agreement.
4.2 Contractor shall submit monthly invoices to City describing the Work
performed the preceding month. Contractor's bills shall include the name and/or
classification of employee who performed the Work, a brief description of the Services
performed and/or the specific task in the Scope of Services to which it relates, the date
the Services were performed, the number of hours spent on all Work billed on an hourly
basis, and a description of any reimbursable expenditures. City shall pay Contractor no
later than thirty (30) calendar days after approval of the monthly invoice by City staff.
Universal Building Maintenance, LLC Page 2
4.3 City shall reimburse Contractor only for those costs or expenses specifically
identified in Exhibit B to this Agreement, or specifically approved in writing in advance by
City.
4.4 Contractor shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra Work" means any
Work that is determined by City to be necessary for the proper completion of the Project,
but which is not included within the Scope of Services and which the parties did not
reasonably anticipate would be necessary at the execution of this Agreement.
Compensation for any authorized Extra Work shall be paid in accordance with Exhibit B.
5. PROJECT MANAGER
5.1 Contractor shall designate a Project Manager, who shall coordinate all
phases of the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Contractor has designated Rafael Sorto to be its
Project Manager. Contractor shall not remove or reassign the Project Manager or any
personnel listed in Exhibit A or assign any new or replacement personnel to the Project
without the prior written consent of City. City's approval shall not be unreasonably
withheld with respect to the removal or assignment of non -key personnel.
5.2 Contractor, at the sole discretion of City, shall remove from the Project any
of its personnel assigned to the performance of Services upon written request of City.
Contractor warrants that it will continuously furnish the necessary personnel to complete
the Project on a timely basis as contemplated by this Agreement.
6. ADMINISTRATION
This Agreement will be administered by the Municipal Operations Department.
City's Equipment and Facilities Maintenance Manager or designee shall be the Project
Administrator and shall have the authority to act for City under this Agreement. The
Project Administrator shall represent City in all matters pertaining to the Services to be
rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
To assist Contractor in the execution of its responsibilities under this Agreement,
City agrees to provide access to and upon request of Contractor, one copy of all existing
relevant information on file at City. City will provide all such materials in a timely manner
so as not to cause delays in Contractor's Work schedule.
8. TYPE AND INSTALLATION OF MATERIALS/STANDARD OF CARE
8.1 Contractor shall use only the standard materials described in Exhibit A in
performing Services under this Agreement. Any deviation from the materials described
in Exhibit A shall not be installed or utilized unless approved in advance and in writing by
the Project Administrator.
Universal Building Maintenance, LLC Page 3
8.2 All of the Services shall be performed by Contractor or under Contractor's
supervision. Contractor represents that it possesses the personnel required to perform
the Services required by this Agreement, and that it will perform all Services in a manner
commensurate with community professional standards and with the ordinary degree of
skill and care that would be used by other reasonably competent practitioners of the same
discipline under similar circumstances. All Services shall be performed by qualified and
experienced personnel who are not employed by City. By delivery of completed Work,
Contractor certifies that the Work conforms to the requirements of this Agreement, all
applicable federal, state and local laws and legally recognized professional standards.
8.3 Contractor represents and warrants to City that it has, shall obtain and shall
keep in full force and effect during the term hereof, at its sole cost and expense, all
licenses, permits, qualifications, insurance and approvals of whatsoever nature that is
legally required of Contractor to practice its profession. Contractor shall maintain a City
of Newport Beach business license during the term of this Agreement.
8.4 Contractor shall not be responsible for delay, nor shall Contractor be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, or the failure of City to furnish timely information or to
approve or disapprove Contractor's Work promptly, or delay or faulty performance by City,
contractors, or governmental agencies.
9. RESPONSIBILITY FOR DAMAGES OR INJURY
9.1 City and all officers, employees and representatives thereof shall not be
responsible in any manner for any loss or damage to any of the materials or other things
used or employed in performing the Project or for injury to or death of any person as a
result of Contractor's performance of the Services required hereunder; or for damage to
property from any cause arising from the performance of the Project by Contractor, or its
subcontractors, or its workers, or anyone employed by either of them.
9.2 Contractor shall be responsible for any liability imposed by law and for
injuries to or death of any person or damage to property resulting from defects,
obstructions or from any cause arising from Contractor's Work on the Project, or the Work
of any subcontractor or supplier selected by Contractor.
9.3 To the fullest extent permitted by law, Contractor shall indemnify, defend
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, and employees (collectively, the "Indemnified Parties") from and against any
and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorneys' fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate
(directly or indirectly) to any breach of the terms and conditions of this Agreement, any
Work performed or Services provided under this Agreement including, without limitation,
defects in workmanship or materials or Contractor's presence or activities conducted on
Universal Building Maintenance, LLC Page 4
the Project (including the negligent and/or willful acts, errors and/or omissions of
Contractor, its principals, officers, agents, employees, vendors, suppliers, consultants,
subcontractors, anyone employed directly or indirectly by any of them or for whose acts
they may be liable or any or all of them).
9.4 Notwithstanding the foregoing, nothing herein shall be construed to require
Contractor to indemnify the Indemnified Parties from any Claim arising from the sole
negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall
be construed as authorizing any award of attorneys' fees in any action on or to enforce
the terms of this Agreement. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act
as a limitation upon the amount of indemnification to be provided by Contractor.
9.5 Contractor shall perform all Work in a manner to minimize public
inconvenience and possible hazard, to restore other work areas to their original condition
and former usefulness as soon as possible, and to protect public and private property.
Contractor shall be liable for any private or public property damaged during the
performance of the Work by Contractor or its agents.
9.6 To the extent authorized by law, as much of the money due Contractor
under and by virtue of the Agreement as shall be considered necessary by City may be
retained by it until disposition has been made of such suits or claims for damages as
aforesaid.
9.7 The rights and obligations set forth in this Section shall survive the
termination of this Agreement.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Contractor on an independent contractor basis
and Contractor is not an agent or employee of City. The manner and means of conducting
the Work are under the control of Contractor, except to the extent they are limited by
statute, rule or regulation and the expressed terms of this Agreement. No civil service
status or other right of employment shall accrue to Contractor or its employees. Nothing
in this Agreement shall be deemed to constitute approval for Contractor or any of
Contractor's employees or agents, to be the agents or employees of City. Contractor
shall have the responsibility for and control over the means of performing the Work,
provided that Contractor is in compliance with the terms of this Agreement. Anything in
this Agreement that may appear to give City the right to direct Contractor as to the details
of the performance of the Work or to exercise a measure of control over Contractor shall
mean only that Contractor shall follow the desires of City with respect to the results of the
Services.
11. COOPERATION
Contractor agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with Contractor on the Project.
Universal Building Maintenance, LLC Page 5
12. CITY POLICY
Contractor shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points in order
to ensure the Project proceeds in a manner consistent with City goals and policies.
13. PROGRESS
Contractor is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
14. INSURANCE
Without limiting Contractor's indemnification of City, and prior to commencement
of Work, Contractor shall obtain, provide and maintain at its own expense during the term
of this Agreement or for other periods as specified in this Agreement, policies of insurance
of the type, amounts, terms and conditions described in the Insurance Requirements
attached hereto as Exhibit C, and incorporated herein by reference.
15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the Services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall be
construed as an assignment: The sale, assignment, transfer or other disposition of any
of the issued and outstanding capital stock of Contractor, or of the interest of any general
partner or joint venturer or syndicate member or cotenant if Contractor is a partnership or
joint -venture or syndicate or cotenancy, which shall result in changing the control of
Contractor. Control means fifty percent (50%) or more of the voting power or twenty-five
percent (25%) or more of the assets of the corporation, partnership or joint -venture.
16. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform Work on this Project are
identified in Exhibit A. Contractor shall be fully responsible to City for all acts and
omissions of any subcontractor. Nothing in this Agreement shall create any contractual
relationship between City and any subcontractor nor shall it create any obligation on the
part of City to pay or to see to the payment of any monies due to any such subcontractor
other than as otherwise required by law. City is an intended beneficiary of any Work
performed by the subcontractor for purposes of establishing a duty of care between the
subcontractor and City. Except as specifically authorized herein, the Services to be
provided under this Agreement shall not be otherwise assigned, transferred, contracted
or subcontracted out without the prior written approval of City.
Universal Building Maintenance, LLC Page 6
17. OWNERSHIP OF DOCUMENTS
Each and every report, draft, map, record, plan, document and other writing
produced (hereinafter "Documents"), prepared or caused to be prepared by Contractor,
its officers, employees, agents and subcontractors, in the course of implementing this
Agreement, shall become the exclusive property of City, and City shall have the sole right
to use such materials in its discretion without further compensation to Contractor or any
other party. Contractor shall, at Contractor's expense, provide such Documents to City
upon prior written request.
18. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the Services in this Agreement, shall be kept confidential
unless City expressly authorizes in writing the release of information.
19. RECORDS
Contractor shall keep records and invoices in connection with the Services to be
performed under this Agreement. Contractor shall maintain complete and accurate
records with respect to the costs incurred under this Agreement and any Services,
expenditures and disbursements charged to City, for a minimum period of three (3) years,
or for any longer period required by law, from the date of final payment to Contractor
under this Agreement. All such records and invoices shall be clearly identifiable.
Contractor shall allow a representative of City to examine, audit and make transcripts or
copies of such records and invoices during regular business hours. Contractor shall allow
inspection of all Work, data, Documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment to Contractor
under this Agreement.
20. WITHHOLDINGS
City may withhold payment to Contractor of any disputed sums until satisfaction of
the dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Contractor shall not
discontinue Work as a result of such withholding. Contractor shall have an immediate
right to appeal to the City Manager or his/her designee with respect to such disputed
sums. Contractor shall be entitled to receive interest on any withheld sums at the rate of
return that City earned on its investments during the time period, from the date of
withholding of any amounts found to have been improperly withheld.
21. CITY'S RIGHT TO EMPLOY OTHER CONTRACTORS
City reserves the right to employ other contractors in connection with the Project.
Universal Building Maintenance, LLC Page 7
22. CONFLICTS OF INTEREST
22.1 Contractor or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et
seq., which (1) require such persons to disclose any financial interest that may
foreseeably be materially affected by the Work performed under this Agreement, and (2)
prohibit such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
22.2 If subject to the Act and/or Government Code §§ 1090 et seg., Contractor
shall conform to all requirements therein. Failure to do so constitutes a material breach
and is grounds for immediate termination of this Agreement by City. Contractor shall
indemnify and hold harmless City for any and all claims for damages resulting from
Contractor's violation of this Section.
23. NOTICES
23.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Agreement shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first-
class mail, addressed as hereinafter provided.
23.2 All notices, demands, requests or approvals from Contractor to City shall be
addressed to City at:
Attn: Equipment and Facilities Maintenance Manager
Municipal Operations Department
City of Newport Beach
100 Civic Center Drive
PO Box 1768
Newport Beach, CA 92658
23.3 All notices, demands, requests or approvals from City to Contractor shall be
addressed to Contractor at:
Attn: Rafael Sorto
Universal Building Maintenance, LLC
1551 North Tustin Avenue, Suite 650
Santa Ana, CA 92705
24. CLAIMS
Unless a shorter time is specified elsewhere in this Agreement, before making its
final request for payment under this Agreement, Contractor shall submit to City, in writing,
all claims for compensation under or arising out of this Agreement. Contractor's
acceptance of the final payment shall constitute a waiver of all claims for compensation
under or arising out of this Agreement except those previously made in writing and
Universal Building Maintenance, LLC Page 8
identified by Contractor in writing as unsettled at the time of its final request for payment.
Contractor and City expressly agree that in addition to any claims filing requirements set
forth in the Agreement, Contractor shall be required to file any claim Contractor may have
against City in strict conformance with the Government Claims Act (Government Code
sections 900 et seq.).
25. TERMINATION
25.1 In the event that either party fails or refuses to perform any of the provisions
of this Agreement at the time and in the manner required, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) calendar days, or if more than two (2) calendar days are reasonably required
to cure the default and the defaulting party fails to give adequate assurance of due
performance within two (2) calendar days after receipt of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, and
thereafter diligently take steps to cure the default, the non -defaulting party may terminate
the Agreement forthwith by giving to the defaulting party written notice thereof.
25.2 Notwithstanding the above provisions, City shall have the right, at its sole
and absolute discretion and without cause, of terminating this Agreement at any time by
giving no less than seven (7) calendar days' prior written notice to Contractor. In the
event of termination under this Section, City shall pay Contractor for Services
satisfactorily performed and costs incurred up to the effective date of termination for which
Contractor has not been previously paid. On the effective date of termination, Contractor
shall deliver to City all reports, Documents and other information developed or
accumulated in the performance of this Agreement, whether in draft or final form.
26. LABOR
26.1 Contractor shall conform with all applicable provisions of state and federal
law including, but not limited to, applicable provisions of the federal Fair Labor Standards
Act ("FLSA") (29 USCA § 201, et seq.).
26.2 Contractor shall comply with all applicable provisions of the California Labor
Code, including the Displaced Janitors Opportunity Act (Labor Code §§1060-1065).
26.3 Whenever Contractor has knowledge that any actual or potential labor
dispute is delaying or threatens to delay the timely performance of this Agreement,
Contractor shall immediately give written notice to City, and provide all relevant
information.
26.4 Contractor represents that all persons working under this Agreement are
verified to be U.S. citizens or persons legally authorized to work in the United States.
26.5 To the fullest extent permitted by law, Contractor shall indemnify, defend,
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers, and employees from loss or damage, including but not limited to attorneys'
fees, and other costs of defense by reason of actual or alleged violations of any applicable
Universal Building Maintenance, LLC Page 9
federal, state and local labor laws or law, rules, and/or regulations. This obligation shall
survive the expiration and/or termination of the Agreement.
27. STANDARD PROVISIONS
27.1 Recitals. City and Contractor acknowledge that the above Recitals are true
and correct and are hereby incorporated by reference.
27.2 Compliance with all Laws. Contractor shall, at its own cost and expense,
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Contractor shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be subject
to approval of the Project Administrator and City.
27.3 Waiver. A waiver by either party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether of the
same or a different character.
27.4 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
27.5 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Scope of Services or any other
attachments attached hereto, the terms of this Agreement shall govern.
27.6 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
27.7 Amendments. This Agreement may be modified or amended only by a
written document executed by both Contractor and City and approved as to form by the
City Attorney.
27.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
27.9 Controlling Law and Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
Universal Building Maintenance, LLC Page 10
27.10 Equal Opportunity Employment. Contractor represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because of race, religious creed, color, national origin,
ancestry, physical handicap, medical condition, marital status, sex, sexual orientation,
age or any other impermissible basis under law.
27.11 No Attorneys' Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorneys' fees.
27.12 Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
Universal Building Maintenance, LLC Page 11
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
By:
ron C. Harp �M MUL(iT
City Attorney
ATTEST -
Date --
10
Date:
KA ?�' g T�OA'
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
Marshall "DuOy - •
Mayor
CONTRACTOR: Universal Building
Maintenance, LLC, a California limited
liability company doing business as
("DBA") Allied Universal Janitorial
Services
Date:
Signed in Counterpart
By:
Mark E. Olivas
Managing Member
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
Universal Building Maintenance, LLC Page 12
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:�f��//�
By:
Aaron C. Harp UrM
City Attorney
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Marshall "Duffy" Duffield
Mayor
ATTEST: CONTRACTOR: Universal Building
Date: Maintenance, LLC, a California limited
liability company doing business as
("DBA") Allied Universal Janitorial
Services
Date:
By. By: I r U'
Leilani I Brown Mark E Olivas
City Clerk Man 'aging Member
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
Universal Building Maintenance. LLC Page 12
EXHIBIT A
SCOPE OF SERVICES
SECTION 1: CITY RESPONSIBILITIES & PROVISIONS
1.1 City shall provide means of independent entry (e.g. keys, alarm codes, etc.) for
Contractor personnel to access all buildings and facilities covered in this scope of
services. For those areas with sensitive security protocol such as the Police
Department Headquarters, City staff shall manually grant access to Contractor
personnel on an as -needed basis.
1.2 City shall provide all paper products relevant to this Project, which shall be defined
as: paper towels, toilet tissue and toilet seat covers.
1.3 If available, City shall provide a designated space at each facility, if available,
where paper products and cleaning supplies can be stored.
1.4 The City may make available to Contractor pieces of equipment for the purpose of
performing the Services indicated in this contract. City -owned equipment may only
be used with permission by the City and may not be removed or relocated from the
facility in which it is housed, even for the purpose of cleaning at other City -owned
facilities.
SECTION 2: CONTRACTOR RESPONSIBILITIES & PROVISIONS
Assianed Personnel
2.1 Contractor's Project Manager is the designated single point of contact that the City
will contact for issues regarding this Project.
2.2 Contractor's Project Manager shall also be available on-call in case of problems
with closing, locking, or setting building alarms.
2.3 Contractor shall ensure that there is at least one (1) English-speaking employee
working in any cleaning crews for this Project.
2.4 Contractor shall prohibit any persons other than those employed by the Contractor
to accompany the cleaning crews into City buildings during closed hours.
2.5 Upon the Effective Dave, Contractor shall provide the City's Project Administrator
with a list of all personnel assigned to this Project, sorted by facility. If at any time
there are changes to the assigned personnel, Contractor shall notify the City's
Project Administrator and relevant Site Manager, as defined in each of the
attached City Facility Profiles, in writing.
Universal Building Maintenance, LLC Page A-1
2.6 Prior to commencing services, Contractor's employees are required to
successfully pass a California Department of Justice Live Scan Fingerprinting
background check ("Live Scan"), wants/warrants check and regional records
clearance performed by the City of Newport Beach Police Department. The
Contractor shall be responsible for obtaining the Live Scan for its employees prior
to performing Work and shall bear the cost thereof. The Contractor shall schedule
the Live Scan with the Newport Beach Police Department. On the day of the Live
Scan, the employee must obtain an application form from the City of Newport
Beach Police Department (located at 870 Santa Barbara Drive). Upon completion
of the application form, the Live Scan shall be performed. The employee must
possess a photo ID such as a Driver's License at the time of the Live Scan. Also
at the time of the Live Scan, payment must be made to the Newport Beach Police
Department via cash, credit card or check made payable to "City of Newport
Beach." The cost of the Live Scan is set in accordance with the current City of
Newport Beach fee schedule (as of the publish date of this Agreement's request
for proposals, $54.00), and shall be the financial responsibility of the Contractor.
The Police Department shall advise the Contractor and City's Project Administrator
whether the employee has passed the Live Scan and want/warrant and records
clearance.
2.7 Contractor's assigned personnel shall be assigned a unique electronic access card
from the City. These access cards shall be used to grant access to the designated
individual named on the card and shall not be shared or distributed to any other
parties. In the event of a change in assigned personnel, it shall be the Contractor's
responsibility to return electronic access cards belonging to personnel no longer
assigned to the City.
Provisions & Deliverables
2.8 Contractor shall provide liquid hand soap, urinal screens, trash can liners and
cleaning supplies necessary to facilitate the cleaning tasks as spelled out in this
Scope of Services.
2.9 Contractor shall provide monthly (unless otherwise specifically required) site
inspections by a designated supervisor who shall report to each facility's
designated Site Manager.
2.10 Contractor shall bring to the attention of the City any defective or inoperative
building equipment no later than the following day after discovery.
2.11 Contractor shall keep janitorial closets, equipment and materials neat, clean and
in an orderly condition at all times.
2.12 Contractor shall post copies of Material Safety Data Sheets ("MSDS") for all
chemicals used in each janitorial closet in compliance with OSHA Hazard
Communication Standard 29 CFR 190-12000. This shall include labeling the
contents of all secondary -type plastic bottles or containers.
Universal Building Maintenance, LLC Page A-2
2.13 Contractor shall be held liable in the event any furniture surfaces are damaged as
a result of Contractor using chemicals that are too harsh or inappropriate for a
particular surface.
SECTION 3: SERVICE REQUIREMENTS & SPECIAL CONSIDERATIONS
3.1 Day porter service is required at four (4) of the City's facilities (Civic Center [#11,
Central Library [#5], Community Youth Center [#15] and Marina Park [#22]).
3.2 Each City facility will have a checklist of cleaning tasks that shall be completed by
Contractor. These checklists shall be submitted to each specific City Site Manager
on a weekly basis.
3.3 Each City facility has been designated a minimum number of man-hours
determined by the City to ensure adequate cleaning. Contractor shall deploy
resources as to ensure that these minimum staffing hours are met.
SECTION 4: SPECIFIC FACILITY INFORMATION AND CLEANING TASKS &
FREQUENCIES
4.1 The following City Facility Profiles contain information and requirements on the
specific City facilities covered under the Contract.
4.2 Each City facility is individually numbered and each City facility number is
accompanied with a "Facility Profile" outlining information such as address, square
footage, cleaning hours and specific requirements as well as a "Cleaning Tasks
and Frequencies" matrix detailing the individual cleaning tasks and frequencies
that are to be performed for the City facility.
4.3 Please also note that each City facility has a unique number of "man-hours" found
on its respective "Facility Profile" sheet. These numbers of hours correlate to the
minimum number of total Contractor staff time that shall be devoted toward
cleaning each City facility. It is up to the Contractor to allocate personnel
accordingly, but any combination of personnel will be acceptable to the City as
long as the minimum number of man-hours are met at each City facility.
4.4 Line items highlighted in red on the "Cleaning Tasks and Frequencies" relate to
floor cleaning and shall be scheduled in advance by the City's Project
Administrator. However, hours related to floor cleaning tasks shall not be included
in the minimum man hours listed.
Universal Building Maintenance, LLC Page A-3
FACILITY PROFILE: CIVIC CENTER
FACILITY #1
FACILITY NUMBER:
1
ADDRESS:
100 CIVIC CENTER DRIVE
SITE MANAGER:
RICK SCOTT
SITE MANAGER PHONE AND EMAIL:
949-644-3067 RSCOTT@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
100,000
NUMBER OF BATHROOMS:
14
PERCENTAGE OF HARD FLOOR/CARPET:
40% HARD FLOOR / 60% CARPET
CLEANING DAYS:
MONDAY -FRIDAY
CLEANING TIMES:
BEGIN AFTER S:OOPM AND MUST VACATE BY 9:OOPM (LIGHT
ORDINANCE). DO NOT START CLEANING BATHROOMS UNTIL
5:30 PM.
DAILY MINIMUM MAN-HOURS
(EXCLUDES DAY PORTER SERVICE):
16
DAY PORTER SERVICE:
YES (8 HOURS PER DAY)
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
YES
.� E[;�-/11
mo"`Fo'
° CLEANING TASKS: CIVIC CENTER
OFFICES AREAS AND CONFERENCE ROOMS
X
Empty and wipe outside wastebaskets, replacing liners if necessary.
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers
on desktops will NOT be moved.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
JVacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor stains as necessary.
X
Vacuum all fabric furniture.
X
Vacuum or dust all return air vents.
X
Sweep, and mop all Granite floors
X
Spot Clean Glass
X
Spot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
ISecure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Clean dust from baseboards.
X
JDust all doorjambs.
X
IDust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Access Edit Bay (inside Council Chambers) to empty trash, dust and wipe down work areas.
X
I
Close all conference room windows.
X
Reset all conference room chairs.
COMMUNITY ROOM AND COUNCIL CHAMBERS - (AFTER SPECIAL EVENTS)
X
Empty and wipe outside wastebaskets, replacing liners if necessary.
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers
on desktops will NOT be moved.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches.
X
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor stains as necessary.
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Dust all Granite floors with untreated dust mop.
X
Spot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Vacuum or dust all return air vents.
RESTROOMS
X
Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
X
Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp wipe all partitions, clean
flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on urinals and bowls. Toilet seats are to be left
lin an upright position.
X
Clean towel and toilet paper dispensers
X
Spot wash walls and doors.
X
Clean baby changing stations with bacterial disinfectant.
X
Dust all ledges and tops of partitions.
X
Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner).
X
Sweep all hard surface floors.
X
Damp mop hard surface floor areas with germicidal solution.
X
lReport burned out lights and any other restroom fixtures not working properly.
X
Flush water through P-Trap weekly to ensure elimination of odor
X
Vacuum or wash as necessary all ventilation grills.
X
IDust all doors and doorjambs.
XI
Polish all bright work
X
Clean and polish mirror and top for mirrorframe
X I Un-Clog problem toilets
LOBBIES AND PUBLIC CORRIDORS
X
Mop Granite floor areas with treated dust mops. Spot mop as necessary.
X
Vacuum all carpeted areas. Spot clean minor stains.
X
Remove fingerprints from doors, walls, etc.
X
Secure all doors as directed.
X
Dust all art work and picture frames.
X
Clean glass entrance doors, adjacent glass panels and tracks. (If not performed by Day Porter)
X
Spot sweep and/or vacuum all interior stairways (excluding emergency exit stairways) and landings (if applicable)
X
Clean and Disinfect Drinking Fountains, polishing bright work with a soft cloth.
X
Report any burned out lights.
X
Spot wash all lobby walls and doors.
X
Polish or clean all door kick plates and thresholds.
X
""x
Dust all doorjambs.
Dust light diffusers.
ELEVATORS (2 IN CIVIC CENTER, 1 IN PARKING STRUCTURE & 1 AT SAN MIGUEL BRIDGE)
X
Mop Granite floor areas with treated dust mops. Spot mop as necessary.
X
Polish all bright work
X
Remove fingerprints from doors, walls, etc.
X
Report any burned out lights.
X
Spot wash all lobby walls and doors.
X
JClean glass entrance doors, adjacent glass panels and tracks. (If not performed by Day Porter)
LUNCH ROOM AND KITCHENETTE AREAS
X
Remove trash and place for disposal. Change all liners nightly.
X
Wipe tables, chairs and countertops.
X
Wash and polish kitchen sink.
X
Wipe front of oven, refrigerator and dishwasher etc.
X
Sweep and spot mop floor with kitchen grade disinfectant
X
JWipe down countertops with bacterial disinfectant.
X
Clean inside and out of Microwaves.
X
Spot wash doors and walls.
X
Wipe all vinyl chairs, chair rungs and table pedestals.
X
Clean inside and out of all refrigerators. Any items left inside may be discarded (coordinate so this occurs during the last cleaning of the
month).
X
JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms and service
Iclosets.
X
Wash service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
I Receive and store all janitorial supplies in an orderly manner.
X
I No trash is to be stored overnight in janitorial closets.
FACILITY PROFILE: CORPORATE YARD
FACILITY #2
FACILITY NUMBER:
2
ADDRESS:
592 SUPERIOR AVE.
SITE MANAGER:
RICK SCOTT
SITE MANAGER PHONE AND EMAIL:
949-644-3067 RSCOTT@NEWPORTBEACHCA.GOV
;, w,�o���Ewoaa aE.<��a�o� --
PM
DAILY MINIMUM MAN-HOURS:
4
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
FACILITY NUMBER:
2
ADDRESS:
592 SUPERIOR AVE.
SITE MANAGER:
RICK SCOTT
SITE MANAGER PHONE AND EMAIL:
949-644-3067 RSCOTT@NEWPORTBEACHCA.GOV
;, w,�o���Ewoaa aE.<��a�o� --
SQUARE FOOTAGE (APPROX):
�;�M`eEao;a;`.'�aoo
10,418
NUMBER OF BATHROOMS:
12
PERCENTAGE OF HARD FLOOR/CARPET:
50% HARD FLOOR / 50% CARPET
CLEANING DAYS:
MONDAY -FRIDAY
CLEANING TIMES:
BEGIN AFTER 6:00
qIt/-
° CLEANING TASKS: CORPORATE YARD
li
OFFICES AREAS AND CQNF,I RENCE.RQQMS
X
Empty and wipe outside wastebaskets, replacing liners
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces
(within reach). Papers on desktops will NOT be moved.
X
Dust with treated cloths all walls to remove massage oils and lint.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light
switches.
X
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Spot Clean Glass
X
Spot mop all spills on hard surface floors as necessary.
X
Turnoff all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
IDetail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
MEW
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
NE
Vacuum or dust all return airvents.
X
Vacuum all fabric furniture.
X I I
I JVacuum all corner edges and beneth furniturewith special attachments
X ISpot clean carpet
X
Thoroughly Dust blinds, mini blinds, vertical surfaces, and file cabinets
X
Clean ceiling vent covers
X
Sift cigarette butts from trash urns
X
Return tables and chairs to their position
X
I Clean disinfect and polish drinking fountains
X
Remove scuff marks on doors, door frames, walls and light switches
X
Clean and disinfect handrails
X
I Isweep exterior of main entryway of all buildings
X I IShampoo all upholstered furniture
RESTROOM$
X
I Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
X
Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp
wipe all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim
on urinals and bowls. Toilet seats are to be left in an upright position.
X
Clean towel and toilet paper dispensers
X
Spot wash walls and doors.
X
Clean baby changing stations with bacterial disinfectant.
X
Dust all ledges and tops of partitions.
X
Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner).
X
I Sweep all hard surface floors.
X
I Damp mop hard surface floor areas with germicidal solution.
X
I lReport burned out lights and any other restroom fixtures not working properly.
X I
I IFlush water through P-Trap weekly to ensure elimination of odor
X
I lVacuum or wash as necessary all ventilation grills.
X
X
IDust all doors and doorjambs.
Polish all bright work
X
Clean and polish mirror and top for mirror frame
X Un-Clog problem toilets
LUNCH ROOM AND KITCHENETTE AREAS
X
Remove trash and place for disposal. Change all liners nightly.
X
Wipe tables, chairs and countertops.
X
Wash and polish kitchen sink.
X
Wipe front of oven, refrigerator and dishwasher etc.
X
Sweep and spot mop floor with kitchen grade disinfectant
X
Wipe down countertops with bacterial disinfectant.
X
Clean inside and out of Microwaves.
X
ISpot wash doors and walls.
X
JWipe all vinyl chairs, chair rungs and table pedestals.
JANITORIAL OFFICE-,STOlRX6E4ROOM3W CLOSETS
X
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage
X
Wash service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
Receive and store all janitorial supplies in an orderly manner.
X
No trash is to be stored overnight in janitorial closets.
FACILITY PROFILE: UTILITIES YARD
FACILITY #3
FACILITY NUMBER:
3
ADDRESS:
949 WEST 16T" STREET
SITE MANAGER:
RICK SCOTT
SITE MANAGER PHONE AND EMAIL:
949-644-3067 RSCOTT@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
8,589
NUMBER OF BATHROOMS:
8
PERCENTAGE OF HARD FLOOR/CARPET:
50% HARD FLOOR / 50% CARPET
CLEANING DAYS:
MONDAY -FRIDAY
CLEANING TIMES:
BEGIN AFTER 6:OOPM
DAILY MINIMUM MAN-HOURS:
4
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
hl�'
3Y F`
CLEANING TASKS. UTILITIES YARD
vc �� =v
OFFICES AREAS AND CONFERENCE ROOMS
X
lEmpty and wipe outside wastebaskets, replacing liners
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces
(within reach). Papers on desktops will NOT be moved.
X
Dust with treated cloths all walls to remove massage oils and lint.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light
switches.
X
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Spot Clean Glass
X
Spot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
Clean dust from baseboards.
Dust all doorjambs.
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
Machine scrub all building standard hard surface floors.
Vacuum or dust all return air vents.
4X—
Vacuum all fabric furniture.
X
Vacuum all corner edges and beneth furniturewith special attachments
X Spot clean carpet
Thoroughly Dust blinds, mini blinds, vertical surfaces, and file cabinets
X
Clean ceiling vent covers
X
Sift cigarette butts from trash urns
X
Return tables and chairs totheir position
X
Clean disinfect and polish drinking fountains
X
Remove scuff mars on doors, door frames, walls and light switches
X
Clean and disin ect handrails
X
Sweep exterior of main entryway of all buildings
X Shampoo all upholstered furniture
RESTROOMS
X
Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
X
Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp
wipe all partitions, clean flush -o -meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim
on urinals and bowls. Toilet seats are to be left in an upright position.
X
Clean towel and toilet paper dispensers
X
Spot wash walls and doors.
X
Clean baby changing stations with bacterial disinfectant.
X
Dust all ledges and tops of partitions.
X
Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner).
X
Sweep all hard surface floors.
X
Damp mop hard surface floor areas with germicidal solution.
X
Report burned out lights and any other restroom fixtures not working properly.
X
Flush water through P -Trap weekly to ensure elimination of odor
X I
Vacuum or wash as necessary all ventilation grills.
oXX
Dust all doors and doorjambs.
Polish all bright work
X
Clean and polish mirror and top for mirror frame
X Un -Clog problem toilets
WINCH ROOM AND KITCHENETTE AREAS
X
Remove trash and place for disposal. Change all liners nightly.
X
Wipe tables, chairs and countertops.
X
lWash and polish kitchen sink.
X
Wipe front of oven, refrigerator and dishwasher etc.
X
Sweep and spot mop floor with kitchen grade disinfectant
X
Wipe down countertops with bacterial disinfectant.
X
Clean inside and out o Microwaves.
X
Spot wash doors and walls.
OX*
Wipe all vinyl chairs, chair rungs and table pedestals.
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage
X
Wash service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
Receive and store all janitorial supplies in an orderly manner.
X
No trash is to be stored overnight in janitorial closets.
FACILITY PROFILE: BACK BAY SCIENCE CENTER
FACILITY #4
FACILITY NUMBER:
4
ADDRESS:
600 SHELLMAKER ROAD
SITE MANAGER:
RICK SCOTT
SITE MANAGER PHONE AND EMAIL:
949-644-3067 RSCOTT@NEW PORTBEACH CA.GOV
SQUARE FOOTAGE (APPROX):
6,552
NUMBER OF BATHROOMS:
4
PERCENTAGE OF HARD FLOOR/CARPET:
30% HARD FLOOR / 70% CARPET
CLEANING DAYS:
"ON -SEASON" (MARCH -AUGUST):
4 DAYS PER WEEK (SUNDAY, TUESDAY, THURSDAY, FRIDAY)
"OFF-SEASON" (SEPTEMBER -FEBRUARY):
3 DAYS PER WEEK (TUESDAY, THURSDAY, FRIDAY)
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
"ON -SEASON" (MARCH -AUGUST):
2
"OFF-SEASON" (SEPTEMBER -FEBRUARY):
2
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
NO
(AS -NEEDED BASIS) REQUIRED:
NOTES:
CLEANING IS ONLY REQUIRED IN BUILDING B (TEACHING LAB);
BUILDING C (ADMINISTRATIVE OFFICES); AND PUBLIC
RESTROOMS
- s
- CLEANING TASKS: BACK BAY SCIENCE CENTER
OFFICES AREAS AND CONFERENCE ROOMS
X
Empty and wipe outside wastebaskets, replacing liners
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces
(within reach). Papers on desktops will NOT be moved.
X
Dust with treated cloths all walls to remove massage oils and lint.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light
Iswitches.
X
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Spot Clean Glass
X
Spot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Vacuum or dust all return air vents.
X
Vacuum all fabric furniture.
X
Vacuum all corner edges and beneth furniturewith special attachments
X Spot clean carpet
X
Thoroughly Dust blinds, mini blinds, vertical surfaces, and file cabinets
X
Clean ceiling vent covers
X
Sift cigarette butts from trash urns
X
Return tables and chairs totheir position
X
Clean disinfect and polish drinking fountains
X
Remove scuff marks on doors, door frames, walls and light switches
X
Clean and disin ect handrails
X
Sweep exterior of main entryway of all buildings
X Shampoo all upholstered furniture
RESTROOMS
X
Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
X
Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp
wipe all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim
on urinals and bowls. Toilet seats are to be left in an upright position.
X
Clean towel and toilet paper dispensers
X
Spot wash walls and doors.
X
Clean baby changing stations with bacterial disinfectant.
X
Dust all ledges and tops of partitions.
X
Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner).
X
Sweep all hard surface floors.
X
Damp mop hard surface floor areas with germicidal solution.
X
Report burned out lights and any other restroom fixtures not working properly.
X
Flush water through P-Trap weekly to ensure elimination of odor
X
Vacuum or wash as necessary all ventilation grills.
X
X
Dust all doors and doorjambs.
Polish all bright work
X
Clean and polish mirror and top for mirror frame
X Un-Clog problem toilets
LUNCH ROOM AND KITCHENETTE AREAS
X
Remove trash and place for disposal. Change all liners nightly.
X
Wipe tables, chairs and countertops.
X
Wash and polish kitchen sink.
X
Wipe front of oven, refrigerator and dishwasher etc.
X
Sweep and spot mop floor with kitchen grade disinfectant
X
Wipe down countertops with bacterial disinfectant.
X
Clean inside and out of Microwaves.
X
Spot wash doors and walls.
X
X
Wipe all vinyl chairs, chair rungs and table pedestals.
JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage
X
Wash service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
Receive and store all janitorial supplies in an orderly manner.
X
lNo trash is to be stored overnight in janitorial closets.
FACILITY PROFILE: CENTRAL LIBRARY
FACILITY #5
FACILITY NUMBER:
5
ADDRESS:
1000 AVOCADO AVENUE
SITE MANAGER:
NATALIE BASMACIYAN
SITE MANAGER PHONE AND EMAIL:
949-717-3819 NBASMACIYAN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
54,826
NUMBER OF BATHROOMS:
7
PERCENTAGE OF HARD FLOOR/CARPET:
6% HARD FLOOR / 94% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
MONDAY -THURSDAY: BEGIN AFTER 10:00 PM
FRIDAY -SATURDAY: BEGIN AFTER 7:00 PM (SOME FRIDAYS
AND SATURDAYS WILL HAVE EVENTS THAT PREVENT
CLEANING UNTIL 10:OOPM)
SUNDAY: BEGIN AFTER 6:00 PM
DAILY MINIMUM MAN-HOURS
8
(EXCLUDES DAY PORTER SERVICE):
DAY PORTER SERVICE:
YES; DAY PORTER SERVICE REQUIRED MONDAY -THURSDAY AT
4:00 P.M. TO CLEAN RESTROOMS, REPLENISH SUPPLIES, AND
REMOVE TRASH
POST -RENTAL EVENT CLEANING
YES
(AS -NEEDED BASIS) REQUIRED:
3
CLEANING TASKS: CENTRAL LIBRARY BRANCH
RESTROO,MtS
X
Clean bathrooms, including sinks, counters, toilets, toilet pedestals and urinals.
X
Wipe walls to remove marks.
X
Polish all bright work.
X
Wet mop floors and rise with disinfectant.
X
Fill toilet tissue, soap and paper towels (supplied by owner).
X
Wipe towel and toilet paper dispensers.
X
Remove splash marks from walls around basins.
%
Clean and polish mirrors and dust the tops of frames.
X
Clean baby changing stations with bacterial disinfectant.
X
Maintain sanitary products dispensers.
X Un -clog problem toilets.
X
Turn off all lights except as otherwise directed.
KITCHENS
X
Clear tabletops and deposit trash in container, including all food.
X
Load dishwasher and start operation.
X
Clean kitchen sinks, counters and tables.
X
Polish all bright work.
X
Wet mop floors and rise with disinfectant.
X
Fill paper towels (supplied by owner).
X
Remove trash and relocate to collection point.
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X Spot -clean carpet when and where appropriate.
X
Clean entryway doors/glass and windows.
X
Clean interior glass doors and windows.
%
Remove fingerprints and marks from around light switches and door frames.
X
Clean refrigerator completely, including the disposal or all contents monthly on pre -arranged date.
X
Clean freezer completely, including the disposal of all contents semi-annually on a pre -arranged date.
X
Turn off all lights except as otherwise directed.
X
Dust all vinyl seating.
PUBLIC AREAS -1sT FLOOR
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
X
X
Sweep and dry/wet mop all floors, including the stairs.
-- Wax or coat all floors.
Strip and wax or coat all floors.
X _ _..
MM
,._._._.5hAmpa c @ aA4.- a -o . le -arrange ,daltes MainenLry way
X
X Spot -clean carpet when and where appropriate.
Thoroughly dust/clean desks, counters, tables, chairs, display racks, copier and windowsills.
X
Dust top shelf on bookstacks.
X
Dust empty sections of shelves on bookstacks.
X
Dust surfaces, inside and out, of Current/Recent Magazine shelves.
X
Dust high ledges on outside wall of back stairwell.
X
Dispose of all paper and food scraps in the public areas, including (not limited to) candy wrappers, tissues, water bottles, etc.
X
Return chairs, ottomans and tables to their places.
X
Vacuum upholstered furniture thoroughly.
X
X
Shampoo upholstered furniture.
Clean, disinfect and dry polish drinking fountains.
X
X
Clean and disinfect telephones.
Clean entryway doors/glass and windows.
XClean
interiorglass doors.
X
Remove fingerprints and marks from around light switches and door frames.
X
Clean and polish all wood trim on edges of furniture, including tables, display cases and desks.
X
Remove all trash from receptacles and move to collection point in building.
X
Replace liners in all trash receptacles.
X
Turn off all lights except as otherwise directed.
X
I Dust all vinyl seating.
PUBLIC AREAS - 2ND FLOOR
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X I I I I
I I IVacuum all corners, edges and beneath furniture by using special attachments.
X
X
Sweep and dry/wet mop all floors, including the stairs.
Spot -clean carpet when and where appropriate.
X
IThoroughly dust/clean desks, counters, tables, chairs, display racks, copiers and windowsills.
- —%—
ispose,of-allpapes-and-food3c� pp 4r the-pubh areas, -including- Gt imited3o -card �xm -
y pper�Eissnes; rooter-be[iles�t .
X
Clean table tops eliminating spills, beverage rings, ink markings, etc.
X
Remove fingerprints and marks from table partitions.
X
Dust empty sections of shelves on bookstacks.
X
Dust high ledges on outside wall of back stairwell.
X
Return chairs, ottomans and tables to their places.
X I I I
I Vacuum upholstered furniture thoroughly.
%
Shampoo upholstered furniture.
X
Clean, disinfect and dry polish drinking fountains.
X
IClean and disinfect telephones.
%
I Clean entryway doors/glass and windows.
XI
Clean interior glass doors.
XI
Remove fingerprints and marks from around light switches and door frames.
%
I Clean and polish all wood trim on edges of furniture, including tables, display cases and desks.
X
Remove all trash from receptacles and move to collection point in building.
X
Replace liners in all trash receptacles.
X
%
Turn off all lights except as otherwise directed.
Dust all vinyl seating.
X
%
Vacuum all carpeted areas, using the proper vacuum settings for each area.
Vacuum all corners, edges and beneath furniture by using special attachments.
%
Thoroughly dust tables, display case, brochure racks, sign frames and windowsills,
X Spot -clean carpet when and where appropriate.
X
Remove all trash from receptacles and move to collection point in building.
X
X
Clean and disinfect telephones.
Clean interior glass doors.
%
Remove fingerprints and marks from around light switches and door frames.
X
Turn off all lights except as otherwise directed.
%
Secure and lock all doors.
FRIENDS MEETING ROOM
%
Vacuum all carpeted areas, using the proper vacuum settings for each area.
%
Vacuum all corners, edges and beneath furniture by using special attachments.
%I
I IThoroughly dust podium, tables, piano, brochure racks, sign frames and windowsills,
%
X I Spot -clean carpet when and where appropriate.
I I Dispose of all paper and food scraps.
XRemove
XI
X
X
all trash from receptacles and move to collection point in building.
Clean and disinfect telephones.
Clean interior glass doors.
Remove fingerprints and marks from around light switches and door frames.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
CONFERENCE ROOMS
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
Thoroughly dust all vertical services, windowsills and shades.
X IShampoo carpets on pre -arranged date.
X Spot -clean carpet when and where appropriate.
%
XRemove
Dispose of all paper and food scraps.
all trash from receptacles and move to collection point in building.
Clean and disinfect telephones.
%
Clean interior glass doors and glass cabinet fronts.
X
A%
%
Remove fingerprints and marks from around light switches and door frames.
Vacuum upholstered furniture thoroughly.
X
Turn off all lights except as otherwise directed.
%
Secure and lock all doors.
OFFICE AREAS
%
Vacuum all carpeted areas, using the proper vacuum settings for each area.
%
Vacuum all corners, edges and beneath furniture by using special attachments.
X Shampoo carpets on pre -arranged date.
% Spot -clean carpet when and where appropriate.
%
Dust tables, shelves, files, fixtures, windowsills.
X
Dust all ledges and tops of partitions.
X Clean the desk tops on a pre -arranged schedule.
%
Clean dust from baseboards.
X
Dust all doorjambs.
X
Vacuum upholstered furniture thoroughly.
X Shampoo upholstered furniture.
X
Clean and disinfect telephones.
XClean
interior glass doors.
%
Remove fingerprints and marks from around light switches and door frames.
% Clean the desk tops in the staff work areas monthly on a pre -arranged schedule.
X
Remove all trash from receptacles and move to collection point in building.
X
Replace liners in all trash receptacles.
%
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
%
PAL ARY_
Vacuum all carpeted areas, using the proper vacuum settings for each area.
%
I I Vacuum all corners, edges and beneath furniture by using special attachments.
% I ISInampoo carpets on pre -arranged date.
% Spot -clean carpet when and where appropriate.
X
I IDust tables, shelves, files, fixtures, windowsills.
%Clean
interiorglass doors.
X Clean the desktops in the staff work areas monthly on a pre -arranged schedule.
X
IRemoveall trash from receptacles and move to collection point in building.
%
I Replace liners in all trash receptacles.
%
Sweep or dry mop floor.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
STAIRS AND ELEVATORS
X
Clean and disinfect handrails on stairs and In elevators.
X
Remove fingerprints and marks elevator doors and buttons.
X
Vaccum the carpet in the elevators
X Clean metal edging on stair treads.
X
Sweep and dry/wet mop the stairs.
TRASH AND EXETERIOR AREAS
X
Remove all trash from receptacles and move to collection paint in building.
X
Replace liners in all trash receptacles.
%
Sift cigarette butts from trash urns.
X
X
Sweep areas around outside trash receptacles, including anygravel an walkway by the front door.
Turn off all lights except as otherwise directed. - --
X
X
—
Secure and lock all doors.
Set Security Alarm. -
FACILITY PROFILE: MARINERS LIBRARY BRANCH
FACILITY #6
FACILITY NUMBER:
6
ADDRESS:
1300 IRVINE AVENUE
SITE MANAGER:
NATALIE BASMACIYAN
SITE MANAGER PHONE AND EMAIL:
949-717-3819 NBASMACIYAN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
15,000
NUMBER OF BATHROOMS:
7
PERCENTAGE OF HARD FLOOR/CARPET:
5% HARD FLOOR / 95% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
MONDAY -THURSDAY: BEGIN AFTER 9:00 PM
FRIDAY -SATURDAY: BEGIN AFTER 6:00 PM
SUNDAY: BEGIN AFTER 5:00 PM
DAILY MINIMUM MAN-HOURS:
4
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
FACILITY PROFILE: BALBOA LIBRARY BRANCH
FACILITY #7
FACILITY NUMBER:
7
ADDRESS:
100 EAST BALBOA BLVD.
SITE MANAGER:
NATALIE BASMACIYAN
SITE MANAGER PHONE AND EMAIL:
949-717-3819 NBASMACIYAN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
6,000
NUMBER OF BATHROOMS:
3
PERCENTAGE OF HARD FLOOR/CARPET:
5% HARD FLOOR / 95% CARPET
CLEANING DAYS:
MONDAY -SATURDAY
CLEANING TIMES:
MONDAY & WEDNESDAY: BEGIN AFTER 9:00 PM
TUESDAY & THURSDAY -SATURDAY: BEGIN AFTER 6:00 PM
DAILY MINIMUM MAN-HOURS:
2
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
FACILITY PROFILE: CORONA DEL MAR LIBRARY BRANCH
FACILITY #8
FACILITY NUMBER:
8
ADDRESS:
420 MARIGOLD AVENUE
SITE MANAGER:
NATALIE BASMACIYAN
SITE MANAGER PHONE AND EMAIL:
949-717-3819 NBASMACIYAN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
3,800
NUMBER OF BATHROOMS:
3
PERCENTAGE OF HARD FLOOR/CARPET:
5% HARD FLOOR / 95% CARPET
CLEANING DAYS:
MONDAY -SATURDAY
CLEANING TIMES:
TUESDAY & THURSDAY: BEGIN AFTER 9:00 PM
MONDAY, WEDNESDAY & SATURDAY: BEGIN AFTER 6:00 PM
DAILY MINIMUM MAN-HOURS:
2
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
lie- 1 -71/,;S - §_"e
CLEANING TASKS: MISC. LIBRARY BRANCHES
2
X
Clean bathrooms, including sinks, counters, toilets, toilet pedestals and urinals.
X
Wipe walls to remove marks.
X
Palish all bright work.
x
Wet mop floors and rise with disinfectant.
x
Fill toilet tissue, soap and paper towels (supplied by owner).
X
Wipe towel and toilet paper dispensers.
X
Remove splash marks from walls around basins.
X
Clean and polish mirrors and dust the tops of frames.
X
Clean baby changing stations with bacterial disinfectant.
X
Maintain sanitary products dispensers.
X Un -clog problem toilets.
X
Turn off all lights except as otherwise directed.
KITCHENS/STAFF LOUNGE -
X
Clear tabletops and deposit trash in container.
X
Clean kitchen sinks, counters and tables.
X
Polish all bright work.
X
Wet mop floors and rise with disinfectant.
X
Fill paper towels (supplied by owner).
X
Remove trash and relocate to collection point.
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X Spot -clean carpet when and where appropriate.
X
Clean entryway doors/glass and windows.
X
Remove fingerprints and marks from around light switches and door frames.
X
EEL#
Turn off all lights except as otherwise directed.
x
I
I Dust all vinyl seating.
PUBLIC AREAS
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum all corners, edges and beneath furniture by using special attachments.
X
Isweep and dry/wet mop hard surface floors.
X Spot -clean carpet when and where appropriate.
X
Thoroughly dust/clean desks, counters, tables, chairs, display racks, copier and windowsills.
X
Dust top shelf on bookstacks.
X
Dust empty sections of shelves on bookstacks.
X
Dust surfaces, inside and out, of Current/Recent Magazine shelves.
x
Dispose of all paper and food scraps in the public areas, including (not limited to) candy wrappers, tissues, water bottles, etc.
X
Return chairs, ottomans and tables to their places.
X
Vacuum upholstered furniture thoroughly.
X
Shampoo upholstered furniture.
X
Clean, disinfect and dry polish drinking fountains.
X
Clean and disinfect telephones.
X
Clean entryway doors/glass and windows.
X
Clean interior glass doors.
X
Remove fingerprints and marks from around light switches and door frames.
X
IClean and polish all wood trim on edges of furniture, including tables, display cases and desks.
X
I Remove all trash from receptacles and move to collection point in building.
XReplace
liners in all trash receptacles.
X
Turn off all lights except as otherwise directed.
X
Dust all vinyl seating.
OFFICE AREAS
x
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
Vacuum all corners, edges and beneath furniture by using special attachments.
X Spot -clean carpet when and where appropriate.
X
Dust tables, shelves, files, fixtures, windowsills.
X
Clean the desk tops on a pre -arranged schedule.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
Vacuum upholstered furniture thoroughly.
X
Shampoo upholstered furniture.
X
Clean and disinfect telephones.
X
Clean interior glass doors.
X
Remove fingerprints and marks from around light switches and door frames.
X
Remove all trash from receptacles and move to collection point in building.
X
Replace liners in all trash receptacles.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
TRASH AND EXETERIOR AREAS
X
Remove all trash from receptacles and move to collection point in building.
X
Replace liners in all trash receptacles.
X
Sift cigarette butts from trash urns.
X
Sweep areas around outside trash receptacles.
x
Vacuum mat outside the front entry door at Mariners Branch.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
i Set Security Alarm at Mariners Branch.
FACILITY PROFILE: POLICE DEPARTMENT HEADQUARTERS
FACILITY #9
FACILITY NUMBER:
#9
ADDRESS:
870 SANTA BARBARA DRIVE
SITE MANAGER:
LISA NEWMAN
SITE MANAGER PHONE AND EMAIL:
949-644-3655 LNEWMAN@NBPD.ORG
SQUARE FOOTAGE (APPROX):
48,000
NUMBER OF BATHROOMS:
11
PERCENTAGE OF HARD FLOOR/CARPET:
30% HARD FLOOR/70% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN BETWEEN 3:30 PM AND 4:00 PM
DAILY MINIMUM MAN-HOURS:
18
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
SITE-SPECIFIC REQUIREMENTS:
A MINIMUM OF ONE (1) FEMALE EMPLOYEE IS REQUIRED TO
BE ASSIGNED TO THE CLEANING CREW SERVICING THIS
FACILITY IN ORDER TO ACCOMMODATE THE CLEANING OF
THE WOMEN'S SHOWER AND LOCKER ROOM AREAS.
3� Fr g ea
3
CLEANING TASKS: POLICE DEPARTMENT
e r
O,FF(CES DESKAREAS (INCLUDIN(iRANGEr.Pft P,ERTY, AND GARAGE)
XEmpty
and wipe outside wastebaskets, replacing liners if necessary.
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windo—Ils, and all other horizontal surfaces (within reach). Papers on
desktops will NOT be moved.
X
Dust with treated cloths all walls to remove massage oils and lint.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches.
X
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor stains as necessary -
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Spot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
XI
lClean dust from baseboards.
X
Dust all doorjambs.
X
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Vacuum or dust all return air vents.
X
Vacuum all fabric furniture.
RESTROOMS AND SHOWER AREAS
REmpty
and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
X
Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Clean undersides of rim an urinals and
bowls.
X
JDamp wipe all partitions, clean Rush -o -meters, piping, toilet seat hinges and other metal surfaces.
X
Wash and polish all mirrors, powder shelves, bright work (including exposed piping below wash basins), towels dispensers, receptacles and any other
metal surfaces.
X
Spot wash walls and doors.
X
Remove splash marks from walls around basins.
X
Dust all ledges and tops of partitions.
X
Fill toilet tissue, soap, paper towels, shower and sanitary dispensers (supplied by owner).
X
Sweep all hard surface floors.
X
Damp mop hard surface floor areas with germicidal solution.
X
I IReport burned out lights and any other restroom fixtures not working properly.
X
I lRestock supplies, taking care to place paper goods in dispensers and keeping soap dispensers unclogged.
%I
IFlush water through P -Trap weekly to ensure elimination of odor
X
Vacuum or wash as necessary all ventilation grills.
X
Dust all doors and doorjambs.
X Unclog problem toilets.
LOBBY, ELEVATOR, HALLWAYS AND STAIRWELLS
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
%
Vacuum all carpeted areas. Spot clean minor stains.
XRemove
fingerprints from doors, walls, etc.
X
Secure all doors as directed.
%
Dust all art work and picture frames.
X
Clean glass entrance doors, adjacent glass panels and tracks.
X
Spot sweep and/or vacuum all interior stairways and landings.
X
Clean and Disinfect Drinking Fountains, polishing bright work with a soft cloth.
X
Report any burned out lights.
X
Wipe down entrace glass and spot clean lobby glass.
X
Spot wash all lobby walls and doors.
X
Polish or clean all door kick plates and thresholds.
X
Dust all doorjambs.
%
Dust light diffusers.
X Refill antibacterial dispensers.
TRASH AND TRASH CAN AREAS
Remove all trash from receptacles both inside and outside and move to outside garbage bins.
rX
RSweep
Replace liners in all trash receptacles.
Sift cigarette butts from trash urns.
areas around outside trash receptacles.
JAIL CLEANING
Remove trash and relocate to collection point.
JXX$
clean bathrooms (Employee and Juvenile) including sinks, counters, toilets, toilet pedestals and urinals'""
Clean kitchen, including sink and counters. •"
Vacuum all carpeted areas, using the proper vacuum settings for each area.
GYMNASIUM CLEANING
X
Clean gymnasium mirrors.
COMPUTER ROOM
X
Sweep or dry mop floor.
X Wet mop floors and rinse with disinfectant per manufacturer specifications.
LOCKER ROOMS
%
Vacuum all carpeted areas. Spot clean minor stains.
%
Dust top of lockers.
X Wipe down wall protector.
LUNCHROOM AND BREAK ROOMS
X
Remove trash and place for disposal. Change all liners nightly.
X
Wipe tables, chairs and countertops.
X
Wash and polish kitchen sink.
front and top of refrigerator.
Sweep and spot mop floor with kitchen grade disinfectant
Wipe down countertops with bacterial disinfectant.
LLWipe
Clean inside and out of Microwaves.
Spot wash doors and walls.
Wipe all vinyl chairs, chair rungs and tahle pedestals.
Wipe down front and top of vending machines.
<
JANkTORIAL CLOSETS
X
Remove trash from all of the above listed areas.
X
Receive and store all janitorial supplies in an orderly manner.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms and service closets.
X
No trash is to be stored overnight in janitorial closets.
X lWash service sinks.
FACILITY PROFILE: LIFEGUARD HEADQUARTERS
FACILITY #10
FACILITY NUMBER:
10
ADDRESS:
70 NEWPORT PIER
SITE MANAGER:
CURRENT ON -DUTY WATCH COMMANDER
SITE MANAGER PHONE AND EMAIL:
949-644-3177 BMICKLEY@NBFD.NET (EMAIL RESPONSE MAY
BE DELAYED DUE TO SCHEDULING)
SQUARE FOOTAGE (APPROX):
6,167
NUMBER OF BATHROOMS:
4
PERCENTAGE OF HARD FLOOR/CARPET:
60% HARD FLOOR; 40% CARPET
CLEANING DAYS:
MONDAY, WEDNESDAY, FRIDAY, SATURDAY, SUNDAY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
6
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
r -
S CLEANING TASKS - LIFEGUARD HEADQUARTERS
3
OFFICES/DISPATCH
X
Remove trash and replace liners. Wipe outside of waste basket.
X
IThoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills.
X
IWiPe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc.
X
Iwipe cabinet and door surfaces and remove any fingerprints, scuffs and marks.
X
IThoroughly dust all vertical surfaces of desks, file cabinets, chairs, tables and blinds.
X
Thoroughly dust tops of cabinets, office doors and doorjambs.
X
IPolish all cabinet surfaces with furniture polish, eg. Bar-Top by Waxie.
X
Ivacuum or dust all return and exhaust air vents.
X
Iclean scuffs and boot marks from all lower doors and polish stainless steeel kick plates. (And push plates)
X I
I IReturn chairs, ottomans and tables to their places.
X I
Iclean and disenfect telephones.
X I
IRemove fingerprints and marks from around light switches and door frames.
XI
IWipe all handrails to remove marks and fingerprints.
X
lClean dust from baseboards.
X
Isweep and dry/wet mop all hard floors.
X
IVacuum all carpeted areas, using proper vacuum setting for each area.
X
IVacuum all corners, edges, and beneath furniture by using special attachments.
RxSpot Wcarpet
and where appropriate.
TRAINING ROOM
X
Remove trash and replace liners. Wipe outside of waste basket.
X
Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills.
X
Wipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc.
X
Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks.
X
Clean kitchenette, including table, sink and counter with disinfecting multi-purpose cleaner.
X
Clean microwave, including tray, door and all interior surfaces.
X Clean and degrease oven, including racks and all interior surfaces.
X
Thoroughly dust all vertical surfaces of desks, file cabinets, chairs, tables and blinds.
X
Thoroughly dust tops of cabinets, office doors and doorjambs.
X
Polish all cabinet surfaces with furniture polish, eg. Bar-Top by Waxie.
X
Vacuum or dust all return and exhaust air vents.
X
Clean scuffs and boot marks from all lower doors and polish stainless steeel kick plates. (And push plates)
X
Return chairs, ottomans and tables to their places.
X
Clean and disenfect telephones.
X
Remove fingerprints and marks from around light switches and door frames.
X
Clean dust from baseboards.
X
Vacuum all carpeted areas, using proper vacuum setting for each area.
X
MOEN
Vacuum all corners, edges, and beneath furniture by using special attachments.
X ISpot clean carpet when and where appropriate.
COMMON AREAS - LOBBY & CONFERENCE ROOMS
X
Remove trash and replace liners. Wipe outside of waste basket.
X
IClean and disenfect telephones.
X
IClean, disenfect and dry polish drinking fountains.
X
IWipe all handrails to remove marks and fingerprints.
X
IlReturn chairs, ottomans and tables to their places.
X
Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills.
X
Wipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc.
X
Clean, disenfect and dry polish sink.
X
Thoroughly dust all vertical surfaces of desks, file cabinets, chairs, tables and blinds.
X
Polish all cabinet surfaces with furniture polish, eg. Bar-Top by Waxie.
X
Thoroughly dust tops of cabinets, doors and door jambs.
X
Clean interior glass partitions.
X
Remove fingerprints and marks from around light switches and door frames.
X
I IClean dust from baseboards.
XVacuum
or dust all return and exhaust air vents.
X
Clean scuffs and boot marks from all lower doors and polish stainless steeel kick plates. (And push plates)
X
I I Ivacuum all carpeted areas, using proper vacuum setting for each area.
X
I I IVacuum all corners, edges, and beneath furniture by using special attachments.
X
I I Isweep and dry/wet mop all floors.
X Ispot clean carpet when and where appropriate.
BATHROOMS & LOCKERROOMS
X
Remove trash and replace liners. Wipe outside of waste basket.
X
Clean Bathrooms, including sinks, counters, toilets, toilet pedestals and urinals.
X
Clean and polish mirrors and dust the tops of frames.
X
Clean showers and rinse with disenfectant.
X
Polish all bright work, including faucets, urinal valves, showerheads and shower controls.
X
Wipe down and polish all stainless steel surfaces including handrails, cover plates, soap and towel dispensers.
X
Remove splash marks from walls around basins.
X
Restock supplies, taking care to place paper goods in dispensers and keeping soap dispensers on clogged.
X
I I Wet mop floors and rinse with disinfectant.
X
Iwipe cabinet/locker and door surfaces and remove any fingerprints, scuffs and marks.
X
Iwipe walls and partitions to remove marks and splashes.
X I I
IRemove fingerprints and marks from around light switches and door frames.
X I I
IWipe/dust base boards.
X I
IClean scuffs and boot marks from all lower doors and polish stainless steeel kick plates. (And push plates)
X I
Ipolish all cabinet surfaces with furniture polish, eg. Bar-Top by Waxie.
X I
IThoroughly dust tops of cabinets, doors and door jambs.
X
IVacuum or dust all return and exhaust air vents.
XReplace automatic soap dispenser batteries
X Replace automatic soap dispenser cartridges.
X Un-clog problem toilets.
-
KITCHENS -LUNCH/BREAKROOM
XI
IRemove trash and replace liners. Wipe outside of waste basket.
X
I IClean and disenfect telephones.
X
I IClean kitchens, including tables, sinks and counters with disinfecting multi-purpose cleaner.
X
I
IThoroughly dust counters, tables, machines, pictures, sign frames, and windowsills.
XI
Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks.
X
I
Wipe down and polish all stainless steel surfaces.
X I
Clean microwave, including tray, door and all interior surfaces.
X
Clean and degrease oven, including racks and all interior surfaces.
X I
Remove fingerprints and marks from around light switches and door frames.
X I
Thoroughly dust all vertical surfaces of desks, cabinets, chairs, tables and blinds.
X I I
Clean range top, including grates, burners and wipe down porcelain.
X I I
Palish all cabinet surfaces with furniture polish, eg. Bar-Top by Waxie.
X I I I
I IThoroughly dust tops of cabinets, doors and door jambs.
XVacuum
or dust all return air vents.
X
Sweep anddry/wet mop all floors.
X
I I JWipe/clustbase boards.
GARAGE - PARKING, GYM & LAUNDRY AREAS
X
Remove trash and replace liners. Wipe outside of waste basket.
X
Sweep and wet mop rubber floor and rinse with disinfectant.
JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS
X
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms and service closets.
X
Wash service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
I IReceive and store all janitorial supplies in an orderly manner.
X
No trash is to be stored overnight in janitorial closets.
TRASH AND TRASH CAN AREAS
X
Remove all trash from receptacles both inside and outside Lifeguard Headquarters and place in beach receptacles.
X
Replace all liners in all trash receptacles. Wipe outside of wastebasket.
X
Sweep areas around outside trash receptacles. Mop as needed for spills.
FACILITY PROFILE: OASIS SENIOR CENTER
FACILITY #11
FACILITY NUMBER:
11
ADDRESS:
801 NARCISSUS
SITE MANAGER:
CELESTE JARDINE-HAUG
SITE MANAGER PHONE AND EMAIL:
949-644-3247 CHAUG@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
36,000
NUMBER OF BATHROOMS:
9
PERCENTAGE OF HARD FLOOR/CARPET:
75% HARD FLOOR, 25% CARPET
CLEANING DAYS:
MAIN FACILITY AND CLASSES:
MONDAY - FRIDAY WITH 4 RESTROOMS, AND 3 FAMILY
SINGLE RESTROOMS
FITNESS CENTER:
DAILY WITH 2 RESTROOMS
CLEANING TIMES:
MONDAY -FRIDAY (ENTIRE BUILDING): BEGIN AFTER 9:00 PM
SATURDAY -SUNDAY (FITNESS CENTER & 1ST SET OF
RESTOOMS): BEGIN AFTER 4:00 PM
DAILY MINIMUM MAN-HOURS
4
(EXCLUDES DAY PORTER SERVICE):
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
YES
(AS -NEEDED BASIS) REQUIRED:
FACILITY PROFILE: BONITA CREEK COMMUNITY CENTER
FACILITY #12
FACILITY NUMBER:
12
ADDRESS:
3010 LA VIDA
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
1,852
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
40% HARD FLOOR / 60% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
1.5
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
NOTES:
SPECIFIC AREAS TO BE CLEANED: COMMUNITY ROOM AND
BATHROOMS (KITCHEN EXCLUDED). BATHROOMS MUST BE
SERVICED EVEN ON ALL HOLIDAYS WITH THE EXCEPTION OF
THANKSGIVING DAY, CHRISTMAS DAY AND NEW YEARS DAY.
FACILITY PROFILE: CARROLL BEEK COMMUNITY CENTER
FACILITY #13
FACILITY NUMBER:
13
ADDRESS:
115 AGATE
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
1,092
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
5% HARD FLOOR / 95% CARPET
CLEANING DAYS:
MONDAY -SATURDAY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
1
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
FACILITY PROFILE: CLIFF DRIVE PARK COMMUNITY CENTER
FACILITY #14
FACILITY NUMBER:
14
ADDRESS:
301 RIVERSIDE AVENUE
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
739
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
100% HARD FLOOR / 0% CARPET
CLEANING DAYS:
MONDAY -THURSDAY; AND SATURDAY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
1
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
FACILITY PROFILE: COMMUNITY YOUTH CENTER
FACILITY #15
FACILITY NUMBER:
15
ADDRESS:
30005 TH AVENUE
SITE MANAGER:
JONATHON HARMON
SITE MANAGER PHONE AND EMAIL:
949-644-3156 JHARMON@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
5,381
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
50% HARD FLOOR / 50% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN AFTER 11:00 PM
DAILY MINIMUM MAN-HOURS
(EXCLUDES DAY PORTER SERVICE):
2
DAY PORTER SERVICE:
YES; PORTER SERVICE IS REQUIRED AS FOLLOWS:
ON -SEASON (SUMMER): 10 WEEKS PER YEAR
MONDAY, TUESDAY, THURSDAY: 1:00 PM TO 3:00 PM
OFF-SEASON (REMAINDER OF YEAR): 41 WEEKS PER YEAR
TUESDAY, THURSDAY: 4:00 PM TO 6:00 PM
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
NOTES:
SPECIFIC AREAS TO BE CLEANED: YOUTH CENTER AND
BATHROOMS.
FACILITY PROFILE: NEWPORT LAWN BOWLING CENTER
FACILITY #16
FACILITY NUMBER:
16
ADDRESS:
1500 CROWN DRIVE
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACH CA.GOV
SQUARE FOOTAGE (APPROX):
72
NUMBER OF BATHROOMS:
2 (SINGLE STALL)
PERCENTAGE OF HARD FLOOR/CARPET:
100% HARD FLOOR / 0% CARPET
CLEANING DAYS:
WEDNESDAY, FRIDAY, SUNDAY:
CLEANING TIMES:
BEGIN AT ANYTIME
DAILY MINIMUM MAN-HOURS:
30 min
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
NOTES:
SPECIFIC AREAS TO BE CLEANED: BATHROOMS ONLY.
FACILITY PROFILE: LINCOLN ATHLETIC CENTER GYMNASIUM
FACILITY #17
FACILITY NUMBER:
17
ADDRESS:
3101 PACIFIC VIEW DRIVE
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
6,444
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
100% HARD FLOOR / 0% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN AFTER 11:00 PM
DAILY MINIMUM MAN-HOURS:
1
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
NOTES:
CONTRACTOR SHALL LOCK THE GYMNASIUM BATHROOM
DOORS NIGHTLY AFTER CLEANING.
FACILITY PROFILE: MARINERS LIBRARY BRANCH VJ ROOM
FACILITY #18
FACILITY NUMBER:
18
ADDRESS:
1300 IRVINE AVENUE
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
1,820
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
10% HARD FLOOR / 90% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
1
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
NOTES:
SPECIFIC AREAS TO BE CLEANED: COMMUNITY ROOM,
KITCHEN, RECREATION & SENIOR SERVICES OFFICES, PATIO
BATHROOMS.
FACILITY PROFILE: NEWPORT COAST COMMUNITY CENTER
FACILITY #19
FACILITY NUMBER:
19
ADDRESS:
6401 SAN JOAQUIN HILLS ROAD
SITE MANAGER:
JONATHON HARMON
SITE MANAGER PHONE AND EMAIL:
949-644-3156 JHARMON@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
15,255
NUMBER OF BATHROOMS:
2
PERCENTAGE OF HARD FLOOR/CARPET:
98% HARD FLOOR / 2% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS:
2
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
FACILITY PROFILE: NEWPORT THEATRE ARTS CENTER
FACILITY #20
FACILITY NUMBER:
20
ADDRESS:
2501 CLIFF DRIVE
SITE MANAGER:
SEAN LEVIN
SITE MANAGER PHONE AND EMAIL:
949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
4,123
NUMBER OF BATHROOMS:
4
PERCENTAGE OF HARD FLOOR/CARPET:
30% HARD FLOOR / 70 % CARPET
CLEANING DAYS:
WEDNESDAY -SUNDAY
CLEANING TIMES:
BEGIN AFTER 12:00 MIDNIGHT AND VACATE BY 8:00 AM.
DAILY MINIMUM MAN-HOURS:
1.5
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
FACILITY PROFILE: 16TH STREET COMMUNITY CENTER
FACILITY #21
FACILITY NUMBER:
21
ADDRESS:
87016 TH STREET WEST
SITE MANAGER:
JONATHON HARMON
SITE MANAGER PHONE AND EMAIL:
949-644-3156 JHARMON@NEWPORTBEACHCA.GOV
SQUARE FOOTAGE (APPROX):
5,000
NUMBER OF BATHROOMS:
4
PERCENTAGE OF HARD FLOOR/CARPET:
80% HARD FLOOR / 20% CARPET
CLEANING DAYS:
MONDAY -FRIDAY
CLEANING TIMES:
BEGIN AFTER 10:00 PM OR EARLY MORNING
DAILY MINIMUM MAN-HOURS:
2
DAY PORTER SERVICE:
NO
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
NO
t a ;
flz
CLEANING TASKS: RECREATION FACILITIES
BATHROOMS AND KITCHENS
X
Clean bathrooms and kitchens, including sinks, counters, toilets, toilet pedestals and urinals.
X
Wipe walls to remove marks.
X
Polish all bright work.
X
Wet mop floors and rise with disinfectant.
X
Restock supplies, taking care to place paper goods in dispensers and keeping soap dispensers unclogged.
X
Wipe towel and toilet paper dispensers.
X
Remove splash marks from walls around basins.
X
Clean and polish mirrors and dust tops of mirrors and frames.
X
Remove trash and relocate to collection point.
X Un -clog problem toilets.
CARPETS AND FLOORS
X
Vacuum all carpeted areas, using the proper vacuum settings for each area.
X
Vacuum beneath furniture.
X
Vacuum all corners and edges by using special attachments.
X
Sweep and dry/wet mop all floors, including the stairs.
gfigapt a_
d
X Spot -clean carpet when and where appropriate.
X
Sweep doormats or exterior entrance areas.
DUSTING
X
Dust paritions, tops of mirrors and frames.
Thoroughly dust counters, tables, pictures, sign frames, and windowsills.
X
Thoroughly dust all vertical surfaces of file cabinets, chairs, tables and workspace partitions.
X
Dust blinds and mini -blinds.
X
Clean ceiling vent covers.
TRASH AND TRASH CAN AREAS
X
Remove all trash from receptacles inside, and move to collection point in building.
X
Replace liners in all trash receptacles.
X
Remove all trash from receptacles from outside areas
X
Sift cigarette butts from trash urns.
FURNITURE AND OTHER AREAS
X
Wipe tables, countertops and vertical partitions, cleaning enough to remove any spills, coffee rings, pencil/ink marks,
etc.
X
Dispose of all paper and food scraps in the public areas, including (not limited to) candy wrappers, tissues, water
bottles, etc.
X
Return chairs, ottomans and tables to their places.
X
Clean sinks and countertops in classrooms
X
Vacuum upholstered furniture thoroughly.
X
Clean, disinfect and dry polish drinking fountains.
X
Clean entryway doors/glass and windows.
X
Clean interior glass doors and windows in interior offices.
X
Remove fingerprints and marks from around light switches and door frames.
X
Remove shoemarks from doors, door frames, baseboards, and furniture.
X
Clean and disinfect stair railings (all around the handrail).
:4�1X
Clean and polish all wood trim areas on edges of furniture, display/storage cases and public tables/desks.
X
Sweep exterior of main entrance areas to all buildings.
FACILITY PROFILE: MARINA PARK
FACILITY #22
FACILITY NUMBER:
22
ADDRESS:
1600 WEST BALBOA BLVD
SITE MANAGER:
RACQUEL VALDEZ
SITE MANAGER PHONE AND EMAIL:
949-270-8156 rvaldez@newportbeachca.sov
SQUARE FOOTAGE (APPROX):
21,070
NUMBER OF BATHROOMS:
9
PERCENTAGE OF HARD FLOOR/CARPET:
60% HARD FLOOR / 40% CARPET
CLEANING DAYS:
DAILY
CLEANING TIMES:
BEGIN AFTER 10:00 PM
DAILY MINIMUM MAN-HOURS
(EXCLUDES DAY PORTER SERVICE):
4
DAY PORTER SERVICE:
YES; TO BE SCHEDULED ON AN AS -NEEDED BASIS TO PROVIDE
COVERAGE DURING BUSY TRAFFIC TIMES.
POST -RENTAL EVENT CLEANING
(AS -NEEDED BASIS) REQUIRED:
YES
`
Eia'
h
s CLEANING TASKS: MARINA PARK
OFFICES AND PRE-SCHOOL ROOMS
X
Empty and wipe outside wastebaskets, replacing liners if necessary.
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces
(within reach). Papers on desktops will NOT be moved.
X
Dust with treated cloths all walls to remove massage oils and lint.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches.
X
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Dust all marble floors with untreated dust mop.
X
Spot Clean Glass in Children Activity Rooms.
X
Spot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X
Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Vacuum or dust all return air vents.
X
I JVacuum all fabric furniture.
EVENT AREAS -2ND FLOOR (TUESDAYS & THURSDAYS & AFTER SPECIAL EVENTS)
X
Empty and wipe outside wastebaskets, replacing liners if necessary.
X
Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces
(within reach). Papers on desktops will NOT be moved.
X
Dust with treated cloths all walls to remove massage oils and lint.
X
Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches.
X
Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor
stains as necessary.
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Dust all marble floors with untreated dust mop.
X
Spot Clean Glass on 2nd floor, interior and exterior. (May require additional pricing)
X
Spot mop all spills on hard surface floors as necessary.
X
Turn off all lights except as otherwise directed.
X
Secure and lock all doors.
X
Report burned out lights, broken fixtures, etc.
X
Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis.
X
Clean dust from baseboards.
X
Dust all doorjambs.
X I
I lDust all areas above and below the janitor's normal reach (not to exceed 10 ft.).
X
Vacuum or dust all return air vents.
RESTROOMS
X
Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners.
X
Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp wipe
all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on
urinals and bowls. Toilet seats are to be left in an upright position.
X
Wash and polish all mirrors, powder shelves, bright work (including exposed piping below wash basins), towels
dispensers, receptacles and any other metal surfaces.
X
Spot wash walls and doors.
X
Clean baby changing stations with bacterial disinfectant.
X
Dust all ledges and tops of partitions.
X
Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner).
X
Sweep all hard surface floors.
X
Damp mop hard surface floor areas with germicidal solution.
X
Report burned out lights and any other restroom fixtures not working properly.
X
I Flush water through P-Trap weekly to ensure elimination of odor
X
I lVacuum or wash as necessary all ventilation grills.
X
I I Dust all doors and doorjambs.
X
Machine scrub all building standard hard surface floors.
d refin ish.
ELEVATOR LOBBIES AND PUBLIC CORRIDORS
X
Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary.
X
Vacuum all carpeted areas. Spot clean minor stains.
X
Remove fingerprints from doors, walls, etc.
X
Secure all doors as directed.
X
Dust all art work and picture frames.
X
Clean glass entrance doors, adjacent glass panels and tracks. (If not performed by Day Porter)
X
Spot sweep and/or vacuum all interior stairways (excluding emergency exit stairways) and landings (if applicable)
X
Clean and Disinfect Drinking Fountains, polishing bright work with a soft cloth.
X
Report any burned out lights.
X I
I ISpot wash all lobby walls and doors.
X I
I 113olish or clean all door kick plates and thresholds.
X I
I I Dust all doorjambs.
X I I
I Dust light diffusers.
LUNCH ROOM
X I
Remove trash and place for disposal. Change all liners nightly.
X I
Wipe tables, chairs and countertops.
X I
Wash and polish kitchen sink.
X I
Wipe front of oven, refrigerator and dishwasher etc.
X I
Sweep and spot mop floor with kitchen grade disinfectant
X
I Wipe down countertops with bacterial disinfectant.
X
Clean inside and out of Microwaves.
X
Spot wash doors and walls.
X
Wipe all vinyl chairs, chair rungs and table pedestals.
CATERING KITCHEN AREA (AFTER EVENTS ONLY)
X
Remove trash and place for disposal. Change all liners nightly.
X
Wash and polish kitchen sink.
X
Wipe front of oven, refrigerator and dishwasher etc.
X
Sweep and spot mop floor with kitchen grade disinfectant
X
Wipe down countertops with bacterial disinfectant.
X
Clean inside and out of Microwaves.
X
Spot wash doors and walls.
BOAT ROOM (BUILDING 1)
X
Empty and wipe outside wastebaskets, replacing liners if necessary.
JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS
X
Remove trash from all of the above listed areas.
X
Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage
rooms and service closets.
X
Wash service sinks.
X
Sweep and damp mop floors if needed. Deodorize and disinfect as required.
X
I Receive and store all janitorial supplies in an orderly manner.
XI
No trash is to be stored overnight in janitorial closets.
EXHIBIT B
SCHEDULE OF BILLING RATES
Universal Building Maintenance, LLC Page B-1
Allied Universal Janitorial Services - Citywide Janitorial Services for City of Newport Beach
Year 1 (Jul 2018 - Dec 2018)
SITE
NUMBER
LOCATION
ADDRESS
DAILYMINIMUM
MAN HOURS
SEASONAL
CHANGES?
PORTER
SERVICE
DAILYPORTER
HOURS
,..,-
'CUSTODIAL
MONTHLY COST FOR
SERVICES
ANNUALCOSTFOR
CUSTODIAL SERVICES
MONTHLY COST FOR
DAY PORTER SERVICES
ANNUAL COST FOR DAY
PORTER SERVICES
1
CIVIC CENTER
100 CIVIC CENTER DR.
16
NO
8
$7,140.39
$85,684.64
$3,355.36
$40,264.32
2
CORPORATE YARD
592 SUPERIOR AVE.
4
NO
NO
$1,594.18
$19,130.19
3
UTILITIES YARD
949 W. 16TH ST.
4
NO
NO
$1,588.37
$19,060.38
4
5
BACK BAY SCIENCE CENTER
CENTRAL LIBRARY
600 SHELLMAKER RD.
1000 AVOCADO AVE.
2
8
NO
NO
2
$545.48
$6,545.77
$4,759.03 $57,108.31 $916.91
$11,002.88
6
MARINERS LIBRARY
1300 IRVINE AVE.
4
NO
NOffM
$2,177.33
$26,127.93
7
BALBOA LIBRARY
100 E. BALBOA BLVD.
2
NO
NO
$1,004.42
$12,052.99
8
CORONA DEL MAR LIBRARY
420 MARIGOLD AVE.
2
NO
NO
$916.94
$11,003.33
9
POLICE HEADQUARTERS
870 SANTA BARBARA DR.
18
NO
NO
$8,560.16
$102,721.93
10
LIFEGUARD HEADQUARTERS
70 NEWPORT PIER
6
NO
NO
$1,677.49
$20,129.87
11
OASIS SENIOR CENTER
801 NARCISSUS
4
NO
NO
$3,020.10
$36,241.15
12
BONITA CREEK COMMUNITY CENTER
3010 LA VIDA
1.5
NO
NO
$794.58
$9,535.02
13
CARROLL BEEK COMMUNITY CENTER
115 AGATE
1
NO
NO
$463.02
$5,556.18
14
CLIFF DRIVE PARK COMMUNITY CENTER
301 RIVERSIDE AVE.
1
NO
NO
$379.36
$4,552.28
15
COMMUNITY YOUTH CENTER
3000 5TH AVE.
2
2
$1,052.64
$12,631.65
$371.89
$4,462.73
16
NEWPORT LAWN BOWLING CENTER
1500 CROWN DRIVE
0.5
NO
NO
$115.71
$1,388.51
17
LINCOLN ATHLETIC CENTER GYMNASIUM
3101 PACIFIC VIEW DRIVE
1
NO
NO
$539.82
$6,477.81
18
MARINERS LIBRARY V1 ROOM
1300 IRVINE AVE.
1
NO
NO
$534.96
$6,419.55
19
NEWPORT COAST COMMUNITY CENTER
6401 SAN JOAQUIN HILLS ROAD
2
NO
NO
$1,583.80
$19,005.60
20
NEWPORT THEATRE ARTS CENTER
2501 CLIFF DRIVE
1.5
NO
NO
$575.01
$6,900.15
21
16TH STREET COMMUNITY CENTER
870 16TH ST. WEST
2
NO
NO
$759.48
$9,113.79
22
MARINA PARK
1600 W. BALBOA BLVD.
4
NO
TBD
TOTALS:
$3,221.04
$43,003.29
$38,652.52
$516,039.54
1 $4,644.16
1 $55,729.94
AS -NEEDED SPECIAL EVENT CLEANING AND AS -NEEDED PORTERING SERVICES
SPECIAL EVENT CLEANING: $25/HOUR
$35/HOUR (IF LESS THAN 48 HOURS NOTIFICATION)
AS -NEEDED PORTERING: $25/HOUR (MINIMUM 4 HOURS PER REQUEST)
Allied Universal Janitorial Services - Citywide Janitorial Services for City of Newport Beach
Year 12 (Jan 2019 - Dec 2019)
SITE
NUMBER
LOCATION
ADDRESS
DAILY MINIMUM
MAN HOURS
SEASONAL
CHANGES?
PORTER
SERVICE
DAILY PORTER
HOURS
MONTHLY COST FOR
CUSTODIAL SERVICES
ANNUAL COST FOR
CUSTODIAL SERVICES
MONTHLY COST FOR
DAY PORTER SERVICES
ANNUAL COST FOR DAY
PORTER SERVICES
1
2
CIVIC CENTER
CORPORATE YARD
100 CIVIC CENTER DR.
592 SUPERIOR AVE.
16
4
NO
NO
NO
8
$7,739.22
$1,723.46
$92,870.68
$20,681.49
$3,620.51
$43,446.09
3
UTILITIES YARD
949 W. 16TH ST.
4
NO
NO
$1,717.50
$20,610.02
4
BACK BAY SCIENCE CENTER
600 SHELLMAKER RD,
2
NO
$592.03
$7,104.33
5
CENTRAL LIBRARY
1000 AVOCADO AVE.
8
NO
2
$5,158.20
$61,898.43
$983.45
$11,801.42
6
MARINERS LIBRARY
1300 IRVINE AVE.
4
NO
NO
$2,357.24
$28,286.83
7
BALBOA LIBRARY
100 E. BALBOA BLVD.
2
NO
NO
$1,082.79
$12,993.48
8
CORONA DEL MAR LIBRARY
420 MARIGOLD AVE.
2
NO
NO
4
$995.13
$11,941.61
9
POLICE HEADQUARTERS
870 SANTA BARBARA DR,
18
NO
NO
$9,295.70
$111,548.37
10
LIFEGUARD HEADQUARTERS
70 NEWPORT PIER
6
NO
NO
$1,822.02
$21,864.23
11
OASIS SENIOR CENTER
801 NARCISSUS
4
NO
NO
$3,277.01
$39,324.10
12
BONITA CREEK COMMUNITY CENTER
3010 LA VIDA
1.5
NO
NO
$862.89
$10,354.62
13
CARROLL BEEK COMMUNITY CENTER
115 AGATE
1
NO
NO
$502.23
$6,026.81
14
CLIFF DRIVE PARK COMMUNITY CENTER
301 RIVERSIDE AVE.
1
NO
NO
$411.25
$4,935.00
15
COMMUNITY YOUTH CENTER
3000 5TH AVE.
2
2
$1,142.95
$13,715.37
$400.35
$4,804.18
16
NEWPORT LAWN BOWLING CENTER
1500 CROWN DRIVE
0.5
NO
NO
$125.40
$1,504.76
17
LINCOLN ATHLETIC CENTER GYMNASIUM
3101 PACIFIC VIEW DRIVE
1
NO
NO
$584.28
$7,011.42
18
MARINERS LIBRARY VJ ROOM
1300 IRVINE AVE.
1
NO
NO
$580.40
$6,964.74
19
NEWPORT COAST COMMUNITY CENTER
6401 SAN JOAQUIN HILLS ROAD
2
NO
NO
$1,717.55
$20,610.61
20
NEWPORT THEATRE ARTS CENTER
2501 CLIFF DRIVE
1.5
NO
NO
$623.43
$7,481.11
21
116TH STREET COMMUNITY CENTER
1870 16TH ST. WEST
2
NO
NO
$823.94
$9,887.32
22
1 MARINA PARK
11600 W. BALBOA BLVD.
_ 4
NO
TBD
, . $3,496.10
$41,953.20
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EXHIBIT C
INSURANCE REQUIREMENTS — MAINTENANCE/REPAIR/JANITORIAL SERVICES
1. Provision of Insurance. Without limiting Contractor's indemnification of City, and
prior to commencement of Work, Contractor shall obtain, provide and maintain at
its own expense during the term of this Agreement, policies of insurance of the
type and amounts described below and in a form satisfactory to City. Contractor
agrees to provide insurance in accordance with requirements set forth here. If
Contractor uses existing coverage to comply and that coverage does not meet
these requirements, Contractor agrees to amend, supplement or endorse the
existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Contractor shall maintain Workers'
Compensation Insurance, statutory limits, and Employer's Liability
Insurance with limits of at least one million dollars ($1,000,000) each
accident for bodily injury by accident and each employee for bodily injury by
disease in accordance with the laws of the State of California, Section 3700
of the Labor Code.
Contractor shall submit to City, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of City, its City Council,
boards and commissions, officers, agents, volunteers and employees.
B. General Liability Insurance. Contractor shall maintain commercial general
liability insurance and, if necessary, umbrella liability insurance, with
coverage at least as broad as provided by Insurance Services Office form
CG 00 01, in an amount not less than one million dollars ($1,000,000) per
occurrence, two million dollars ($2,000,000) general aggregate. The policy
shall cover liability arising from premises, operations, products -completed
operations, personal and advertising injury, and liability assumed under an
insured contract (including the tort liability of another assumed in a business
contract).
C. Automobile Liability Insurance. Contractor shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Contractor
arising out of or in connection with Work to be performed under this
Agreement, including coverage for any owned, hired, non -owned or rented
Universal Building Maintenance, LLC Page C-1
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit each accident.
4. Other Insurance Requirements. The policies are to contain, or be endorsed to
contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Agreement shall be endorsed to waive subrogation against
City, its City Council, boards and commissions, officers, agents, volunteers
and employees or shall specifically allow Contractor or others providing
insurance evidence in compliance with these requirements to waive their
right of recovery prior to a loss. Contractor hereby waives its own right of
recovery against City, and shall require similar written express waivers from
each of its subcontractors.
B. Additional Insured Status. All liability policies including general liability,
products and completed operations, excess liability, pollution liability, and
automobile liability, if required, shall provide or be endorsed to provide that
City, its City Council, boards and commissions, officers, agents, volunteers
and employees shall be included as insureds under such policies.
C. Primary and Non Contributory. All liability coverage shall apply on a primary
basis and shall not require contribution from any insurance or self-insurance
maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days notice of cancellation (except for nonpayment for which ten
(10) calendar days notice is required) or nonrenewal of coverage for each
required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to the
following:
A. Evidence of Insurance. Contractor shall provide certificates of insurance to
City as evidence of the insurance coverage required herein, along with a
waiver of subrogation endorsement for workers' compensation and other
endorsements as specified herein for each coverage. Insurance certificates
and endorsement must be approved by City's Risk Manager prior to
commencement of performance. Current certification of insurance shall be
kept on file with City at all times during the term of this Agreement. City
reserves the right to require complete, certified copies of all required
insurance policies, at any time.
B. City's Right to Revise Requirements. City reserves the right at any time
during the term of the Agreement to change the amounts and types of
insurance required by giving Contractor sixty (60) calendar days advance
written notice of such change. If such change results in substantial
Universal Building Maintenance, LLC Page C-2
additional cost to Contractor, City and Contractor may renegotiate
Contractor's compensation.
C. Right to Review Subcontracts. Contractor agrees that upon request, all
agreements with subcontractors or others with whom Contractor enters into
contracts with on behalf of City will be submitted to City for review. Failure
of City to request copies of such agreements will not impose any liability on
City, or its employees. Contractor shall require and verify that all
subcontractors maintain insurance meeting all the requirements stated
herein, and Contractor shall ensure that City is an additional insured on
insurance required from subcontractors. For CGL coverage,
subcontractors shall provide coverage with a format at least as broad as CG
20 38 04 13.
D. Enforcement of Agreement Provisions. Contractor acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Contractor of non-compliance with any requirement imposes no additional
obligations on City nor does it waive any rights hereunder.
E. Requirements not Limiting. Requirements of specific coverage features or
limits contained in this Section are not intended as a limitation on coverage,
limits or other requirements, or a waiver of any coverage normally provided
by any insurance. Specific reference to a given coverage feature is for
purposes of clarification only as it pertains to a given issue and is not
intended by any party or insured to be all inclusive, or to the exclusion of
other coverage, or a waiver of any type. If the Contractor maintains higher
limits than the minimums shown above, the City requires and shall be
entitled to coverage for higher limits maintained by the Contractor. Any
available insurance proceeds in excess of the specified minimum limits of
insurance and coverage shall be available to the City.
F. Self-insured Retentions. Any self-insured retentions must be declared to
and approved by City. City reserves the right to require that self-insured
retentions be eliminated, lowered, or replaced by a deductible. Self-
insurance will not be considered to comply with these requirements unless
approved by City.
G. City Remedies for Non -Compliance. If Contractor or any subcontractor fails
to provide and maintain insurance as required herein, then City shall have
the right but not the obligation, to purchase such insurance, to terminate this
Agreement, or to suspend Contractor's right to proceed until proper
evidence of insurance is provided. Any amounts paid by City shall, at City's
sole option, be deducted from amounts payable to Contractor or reimbursed
by Contractor upon demand.
H. Timely Notice of Claims. Contractor shall give City prompt and timely notice
of claims made or suits instituted that arise out of or result from Contractor's
Universal Building Maintenance, LLC Page C-3
performance under this Agreement, and that involve or may involve
coverage under any of the required liability policies. City assumes no
obligation or liability by such notice, but has the right (but not the duty) to
monitor the handling of any such claim or claims if they are likely to involve
C ity.
Contractor's Insurance. Contractor shall also procure and maintain, at its
own cost and expense, any additional kinds of insurance, which in its own
judgment may be necessary for its proper protection and prosecution of the
Work.
Universal Building Maintenance, LLC Page C-4
CERTIFICATE OF INSURANCE
CHECKLIST
City of Newport Beach
This checklist is comprised of requirements as outlined by the City of Newport Beach. *
Date Received: 11/5/18 Dept./Contact Received From: Anthony
Date Completed: 11/9/18 Sent to: Anthony By: Jan
Company/Person required to have certificate: Universal Building Maintenance, LLC
Type of contract: Other
I. GENERAL LIABILITY
EFFECTIVE/EXPIRATION DATE: 11/1/18 —11/1/19
A.
INSURANCE COMPANY: Lexington Insurance Company
B.
AM BEST RATING (A- : VII or greater): A / XV
C.
ADMITTED Company (Must be California Admitted):
Is Company admitted in California?
® Yes ❑ No
D.
LIMITS (Must be $1 M or greater): What is limit provided?
$2M/$2M
E.
ADDITIONAL INSURED ENDORSEMENT — please attach
® Yes ❑ No
F.
PRODUCTS AND COMPLETED OPERATIONS (Must
include): Is it included? (completed Operations status does
not apply to Waste Haulers or Recreation)
® Yes ❑ No
G.
ADDITIONAL INSURED FOR PRODUCTS AND
COMPLETED OPERATIONS ENDORSEMENT (completed
Operations status does not apply to Waste Haulers)
® Yes ❑ No
H.
ADDITIONAL INSURED WORDING TO INCLUDE (The City
its officers, officials, employees and volunteers): Is it
included?
® Yes ❑ No
I.
PRIMARY & NON-CONTRIBUTORY WORDING (Must be
included): Is it included?
® Yes ❑ No
J.
CAUTION! (Confirm that loss or liability of the named insured
is not limited solely by their negligence) Does endorsement
include "solely by negligence" wording?
❑ Yes ® No
K.
ELECTED SCMAF COVERAGE (RECREATION ONLY):
® N/A ❑ Yes ❑ No
L.
NOTICE OF CANCELLATION:
❑ N/A ® Yes ❑ No
II. AUTOMOBILE LIABILITY
EFFECTIVE/EXPIRATION DATE: 11/1/18 — 11/1/19
A.
INSURANCE COMPANY: Greenwich Insurance Company
B.
AM BEST RATING (A- : VII or greater) A / XV
C.
ADMITTED COMPANY (Must be California Admitted):
Is Company admitted in California?
® Yes ❑ No
D.
LIMITS - If Employees (Must be $1 M min. BI & PD and $500,000
UM, $2M min for Waste Haulers): What is limits provided?
$2,000,000
E
LIMITS Waiver of Auto Insurance / Proof of coverage (if individual)
(What is limits provided?)
N/A
F.
ADDITIONAL INSURED WORDING:
❑ N/A ® Yes ❑ No
G.
PRIMARY & NON-CONTRIBUTORY WORDING:
❑ N/A ® Yes ❑ No
H.
HIRED AND NON -OWNED AUTO ONLY:
® N/A ❑ Yes ❑ No
I.
NOTICE OF CANCELLATION:
0 N/A ® Yes 0 No
WORKERS' COMPENSATION
EFFECTIVE/EXPIRATION DATE: 11/1/18 _11/1/19
A. INSURANCE COMPANY: XL Insurance America
B. AM BEST RATING (A-: VII or greater): A / XV
C. ADMITTED Company (Must be California Admitted):
D. WORKERS' COMPENSATION LIMIT: Statutory
E. EMPLOYERS' LIABILITY LIMIT (Must be $1 M or greater)
F. WAIVER OF SUBROGATION (To include): Is it included?
G. SIGNED WORKERS' COMPENSATION EXEMPTION FORM
H. NOTICE OF CANCELLATION:
ADDITIONAL COVERAGE'S THAT MAYBE REQUIRED
IV. PROFESSIONAL LIABILITY
V POLLUTION LIABILITY
VI BUILDERS RISK
HAVE ALL ABOVE REQUIREMENTS BEEN MET?
IF NO, WHICH ITEMS NEED TO BE COMPLETED?
Approved: C-6-#
Agent of Alliant Insurance Services
Broker of record for the City of Newport Beach
11/9/18
Date
® Yes
❑ No
® Yes
❑ No
$1,000,000
® Yes
❑ No
® N/A ❑ Yes
❑ No
❑ N/A ® Yes
❑ No
® N/A ❑ Yes ❑ No
® N/A ❑ Yes ❑ No
® N/A ❑ Yes ❑ No
® Yes ❑ No
RISK MANAGEMENT APPROVAL REQUIRED (Non -admitted carrier rated less than
Self Insured Retention or Deductible greater than $ ) ❑ N/A ❑ Yes ❑ No
Reason for Risk Management approval/exception/waiver:
Approved:
Risk Management Date
* Subject to the terms of the contract.