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HomeMy WebLinkAboutC-7610-1 - Clear ServicesWEST ORDER FORM - CLEAR SERVICES 610 Opperman Drive, P.O. Box 64833 St Paul, MN 551641803 Tel: 651/687-8000 THOMSON REUTERS - Check West account status below as aaa6cable: Rep Name & Number Teresa Shapiro - 0112863 New ^ (NACI Form attached) Existing with no changes _ Existing with changes _ (Permanent same change must attach a Customer Name Change Form) Does Subscriber have an existing West account? ® Yes If yes, please provide West accotmtnumber 1003471810 ❑ No ' Acet # 1003471610 Quote # Po # Date 2/16/17 0 Nametsubscriber Newport Beach Police Dept. BM To Acct # 1003471610 W A Order Confirmation Contact Name Caroline Staub 4' E -Mail CStaub@nbpd.org CLEAR Contact Name (for delivery of Registration Keys. Individual users Caroline Staub will also receive their Registration Keys if their e-mail addresses are provided) C E -Mail CStaub@nbpd.org Telephone 949.644.3791 k CLEAR Primary Account Contact Name (general business contact) Sgt. Ryan Peters E -Mail rpeters@nbpd.org Telephone 949.644.3791 Federal Government Account Type Non-FEDLINK _ FEDLINK _ GSA MSA Jurisdiction Contract # Option # Permanent Address Change One -Time Ship To Additional Ship To Additional Bill To `y h Name Attn: Z Address Suite/Floor t -I City State County Zip ty rli t7 CLEAR Fixed Rate Monthly Banded/ Per User Total Monthly Full Svc # CLEAR Products Quantity* Base Rate Rate Other Charges * Fill in the maxinmm number of Users, Alerts, Seats. Notes: Total Monthly Charges $ Monthly Charges begin on the date West Publishing Corporation ("West", 'Ve" or "our') processes your order and continue for a Minimum Term of 12 complete calendar months. Subscriber ('..you" a "P) is also responsible for all Excluded Charges. Excluded Charges are charges for accessing CLEAR services data that is not included in your subscription. Excluded Charges may change after at least 30 days written or online notice. If you are a corporation accessing CLEAR Services ce your own behalf and on behalf of any government agency a entity, you must sign separate agreements for each use case and be credentialed separately for each use case. If you have an existing Pa User CLEAR license and are using this Order Form to add additional users, the Minimum Tem in your underlying Order Form will apply. If the transactional value of your CLEAR fixed rate usage exceeds your then -cement Monthly Charges by more than 10 times in any month (or by 20 times in any month for Enterprise law Enforcement subscribers), we may limit access to live gateways and request that the parties enter into good faith renegotiation or terminate upon 30 days written notice. Transactional value of your CLEAR usage is calculated based upon our then -current Schedule A rate. Schedule A rates may change upon at least 30 days written or online notice. 1V1116 SAbnvet 74&dot If you have a fined rate batch and/or batch alerts subscription and the total of your batch inputs or batch alerts exceeds your annual fixed rate batch or total batch alerts allotment, we may: 1) request the parties enter into good faith negotiations regarding a superseding agreement; 2) terminate your subscription upon 10 days written notice or 3) limit your access to your fixed rate batch subscription for the remainder of the then -current lTmonth period, during which time you will continue to be billed yam Monthly Charges. If your access to your fixed rate batch subscription has been lnmted, your access will be reinstated on the fast day of the following 12 month period. Initial below fora longer Afimmu . Term. _24 month Minimum Term. Monthly Charges for the second 12 months will be % over the first 12 months. 36 month Minimum Term. Monthly Charges for the second 12 months will be % over the first 12 months; Monthly Charges for the third 12 months will be over the second 12 months. Government Subscribers Post -Minimum Term. If you are a government subscriber, your subscription will change to a month-to-month status at the end of the Minimum Tema, andyour Monthly Charges will be billed at up to our then current rate. Thereafter, we may modify the Monthly Charges after at least 30 days notice. You are also responsible for all Excluded Charges. Excluded Charges may change after at least 30 days written or online notice. Either of us may cancel the month to-mbuth subscription by sending at least 30 days written notice. Send your notice of cancellation to Customer Service, 610 Oppemman Drive, P.O. Box 64833, Eagan MN 55123-1803. Federal Government Subscribers Optional Minimum Term. Federal government subscribers that chose a 24 or 3 6 month Minimum Tern, those additional months will be implemented at your option pursuant to federal law. Automatic Renewal Term for Non -Government Subscribers. Only. If you are a non-government subscriber, your subscription will automatically renew at the end of the Minimum Term. Each Automatic Renewal Term will be, 12 months in length ("Automatic Renewal Tenn') and include a 7% price increase unless we notify you of a different rate .at least 60 days before each Automatic Renewal Tern begins. You are also responsible for all Excluded Charges. Excluded Charges may change after at least 30 days written or online notice. Either of us may cancel in writing at least 30 days before an Automatic Renewal Term starts. Send your notice of cancellation to Customer Service, 610 Opperman Drive, P.O. Box 64833, Eagan MN 55123-1803. v{'f� r • l�`���J? +7:F;y r�'�„;'�•cr*'+E "e rise Law. Enforcement Subscribers You certify that you have up to swam officers in your employ at this location. Our pricing for banded products is made in reliance upon your certification. If we learn that the actual number is greater, we reserve the right to increase your charges as applicable. CLEAR Batch Transactionals:.u�z} Full Svc # CLEAR Batch Products # of Users Other Notes: • Access toCLEAR Batch Transactional begins on the date we process your order and continues for 12 complete calendar months. You may select a longer Minimum Term by initialing below. CLEAR Batch Tiansactionlal charges are assessed when you access CLEAR Batch. To apply CLEAR Batch charges to a specific month, the batch request must be submitted at least five (5) business days prior to *the end of the month. Transactional charges are calculated based upon our men current Schedule A rate. Schedule A rates may change upon at least 30 days written or online notice. Initial below for a longer Minimum Term, 24 Month Minimum Term. 36 month Minimum Term. Government Subscribers Post -Minimum Term. If you are a government subscn'ber, your subscription will change to a month-to-month status at the end of the Minimum Tenn. Schedule A rates may change after at least 30 days written or online notice. Either of us may cancel the month-to-monih subscription by sending at. least 30 'days written hotice. Send .your notice of cancellation to Customer Service, 610 Opperman Drive, P.O.-Box 64833, Eagan MN 55123-1803. Federal Government Subscribers Optional Minimum Term. Federal government subscribers that chose a 24 or 36 month Minimum Term, those additional months will be implemented at your option pursuant to federal law. Automatic Renewal for Non -Government Subscribers Only. If you are a non-government customer, your subscription will automatically renew at the end of its Minimum Tenn: Schedule A rates may change after at least 30 days written or online notice. Either of us may cancel the renewal in writing at least 30 days before'a renewal period starts. Send your notice of cancellation to Customer Service, 610 Oppemuan Drive, P.O. Box 64833, Eagan MN 55123-1803. Office Use Only. OF instruct: Enter a discount of 100% - in the Condition Groub I field on Additional Data A tab. CLEARWindow Full Svc # CLEAR - Window Products, # of Users List Other Monthly Charges M2Rtb1j Window Notes: 1VIA6 sAMIaet 748.dot Monthly Charges began on the date we process your order and continue for a Mmimmn Tern of 12 complete calendar months. Monthly Charges are due regardless of the level of your usage. 'CLEAR transactional usage charges that exceed the Monthly Charges are waived up to the Monthly Window amount stated above. In addition to the Monthly Charges, you are responsible for CLEAR transactional usage charges in excess of the Monthly Window. Transactional charges are calculated based upon our then current Schedule A rate. You are also responsible for all Excluded Charges. Schedule A rates may change upon at least 30 days written or online notice. If you are a corporation accessing CLEAR Services on your own behalf and on behalf of any government agency or entity, you niust sign separate agreements for each use case and be credentialed separately for each use case. To apply Window charges to a specific month, the request must be submitted at least five (5) business days prior to the end of the month. Initial below for a longer Minimum Term. 24 month Minimum Term. Monthly Charges for the second 12 months will be % over the first 12 months. 36 month Minimum Term. Monthly Charges for the second 12 months will be % over the first 12 months; Monthly Charges for the third 12 months will be % over the second 12 months. Government Subscribers Post: Minimum Term. If you are a government subscriber; your subscription will change to a mouth-to-mouth status at the end of the Minimum Tenn and your Monthly Charges will be billed at up to our then current rate. Thereafter, we may modify the Monthly Charges atter at least 30 days notice. The Monthly. Window will remain unchanged. Schedule A rates may change after at least 30 days written or online notice. You are also responsible for all Excluded Charges. Excluded Charges may change after at least 30 days written or online notice. Either of us may cancel the moth to -month subscription by sending at least 30 days written notice. Send your notice of cancellation to Customer Service, 610 Oppeomaa Drive, P.O. Banc 64833, Eagan MN 55123=1803. Federal Government Subscribers Optional Minimum Term. Federal government subscribers that chose a 24 or 36 month Minimum Tema, those additional months will be implemented at your optionpursuant to federal law. Automatic Renewal Term for Non -Government Subscribers Only. If you are a non-government subscriber, your subscription will automatically renew at the end of the Minimum Tern. Each Automatic Renewal Term will be 12 motes in length ("Automatic Renewal. Tema") and include a 0% price increase unless we notify you of a different rate at least 60 days before each Automatic Renewal Term begins. The Monthly Window will remain unchanged. Schedule A rates may change after at least 30. days written or online notice. You. are also responsible for all Excluded Charges. Excluded Charges may change after at least 30 days written or online notice. Either of us may cancel in writing at least 30 days before an Automatic Renewal Term starts. Send your notice of cancellation to Customer Service, 610 Opperman Drive, P.O. Box 64833, Eagan MN 55123-1803. ' Subscriber Certification Section.„ Required for all accounts that interact with mhe inmaor tes'detainees.; f?'. C+. -••`Y • �: -f ._ � ...2d. ...-ti • .ctl ansQQa or house � r ✓ t✓l y'' -. au Subscriber .Certifications must be completed for every order, including renewals. By initialing below, Subscriber certifies its understanding and acceptance of the security limits of CLEAR and responsibility for controlling product, Iutemet and network access: . Subscriber's Initials. Functionality of CLEAR cannot and does not limit access to non -West Internet sites. It is Subscriber's responsibility to control access to the Internet. Subscn'bees Initials. Subscriber will provide its own firewall, proxy servers or other security technologies as well as desktop security to limit access to the CLEAR URL. Subscriber will design, configure and implement its own security configuration. Subscriber's initials. * Subscriber will not use any Data nor distribute any Data to a third party for use, in a manner contrary to or in violation of any applicable federal, state, or local law, rule or regulation or in any manner inconsistent with See General Terms and Conditions. Subscnber's Initials. Subscriber will only access CLEAR for administrative or internal business purposes. All use will fully comply with the following restrictions: • In no event shall anyone other than Subscriber's approved employees be provided access to or control of any terminal with access to CLEAR or CLEAR data. • Terminals with CLEAR access, access credentials, and CLEAR data will be in secured locations that do not provide inmateldetainee access. • No access shall be outsourced or otherwise provided to third parties. o Subscriber is solely responsible for ensuring that sensitive information is not made available beyond its stated permissible use. 11/1/16 sept 748.dot See Attached If necessary, use additional pages and include full name, email address, and user type. I User Type Key I AD = Administrator I SV = hly Account is provided as a service to you for user management: Last Name J / X14.& First Name LRfLOC+N S E -Mail L - 77 ,idlAn #46,00. 04C (Required) QuickVww+ is provided as a service to you for estimating your charges. Actual charges billed may vary from Quickview+ due to discounts you receive or other charges, csuch_.as taxes. bttos://www.c)uick-view.com Identify which password holder you would like to have Quickview^+access. Last Name �Lt e First Name Gl+AWW9__ E -Mail ( '%du.9' / t NSP©• U�ij (Required) 11/1116 SAW= 748.do IP Address Section On!External IP Address es or Range(s) Must Be Provided Valid External IP Addresses or IF Ranges belonging to your organization and meeting the following requirements must be provided for all CLEAR orders: • IP Addresses assigned to jurisdictions outside the United States or West approved U.S. Territories are prohibited. • IP Addresses will not be accepted from the following ranges which are reserved by the Internet Assigned Numbers Authority for special use or private networks: 10.0.0.0 -10.255.255.255,127.0.0.0-127.255.255.255,172.16.0.0 - 17231.255.255,192.168.0.0 -192.168.255.255,169.254.0.0 -169.254.255.255. • All IP addresses must be IPv4 addresses. Permissible 1PAddress(es) will be thoseprovided below as well as anypreviousfyprovidedJPAddrsss(es) for this Subscriber Subscriber's Internet Service Provider Name On File t?t Provide IT Address(es) or IF Address Range(s) below Additional page(s) maybe attached if needed 0 Beginning IP Address On File Ending IP Address On File q Beginning IP Address Ending IP Address CLEAR Subscribers may receive roaming access to CLEAR by default Roaming access permits use outside your designated IP Addres&Tmge. H b We may, at our option, block roaming access. Initial here if you would like us to block roaming access. If you do not know your company's external IP address(s), try the following: 1. Contact your network administration, firewall or security team 2. Contact your Internet Service Provider, LSP (i.e. Cable, DSL, Satellite, etc.) 3. Go to the following URL in your browser: ht_pt s://signori thomsonreuters.com/aboutme or htto://www.whatismyin.com to identify your external IP address (NOTE: If you have multiple IP addresses, this tool will only detect one IP address) Technical Contact for C//I AR Products(if applicable) (Contact for IP Address Issues) � Name (please priN) &e4b'/{.y ✓IA,t& ro Telephone n E -Mail 6e m r M CLEAR Users, My Account Administrator and Authorized QuickView+ User See Attached If necessary, use additional pages and include full name, email address, and user type. I User Type Key I AD = Administrator I SV = hly Account is provided as a service to you for user management: Last Name J / X14.& First Name LRfLOC+N S E -Mail L - 77 ,idlAn #46,00. 04C (Required) QuickVww+ is provided as a service to you for estimating your charges. Actual charges billed may vary from Quickview+ due to discounts you receive or other charges, csuch_.as taxes. bttos://www.c)uick-view.com Identify which password holder you would like to have Quickview^+access. Last Name �Lt e First Name Gl+AWW9__ E -Mail ( '%du.9' / t NSP©• U�ij (Required) 11/1116 SAW= 748.do CLEAR Fixed Rate Renewals Subscriber Certification Section must also be completed for all Subscribers that interact with, manage, or house inmates or detainees. Sub Nfati # CLEAR Products Current Monthly Charges* 41882294 LE Plus $1217.24 41343542 Alerting $63.75 41547036 Real-time incarceration & Arrest Records $170.00 Notes • Renewal Teens Monthly Charges will be based on the Monthly Charges in effect the month before the Renewal Teens starts. This amount may be different from the Current Monthly Charges shown above. Rmewal Teens Monthly Charges begin at the end of you Minimum Term or ounmt Renewal Term. You are also responsible for all Excluded Charges. Excluded Charges are charges for accessing services that are not included in your subscription Excluded Charges may change after at least 30 days written a online notice. If the transactional value of you CLEAR usage exceeds you then -cement Monthly Charges by more than 10 times in any month (or by 20 times in any month for Enterprise Law Enforcement mbsenbers), we may limit access to live gateways and request that the parties enter into good faith renegotiation or terminate upon 10 days written notice. Transactional value of you CLEAR usage is calculated based upon our then -einem Schedule A rate. Schedule A rotes may change upon at least 30 days written or online notice. If you have a fixed rate batch and/or batch alerts subscription and the total of you batch inputs or batch alerts exceeds your annual feed rate batch or total batch alerts allotment, we may: 1) request the parties inter into good faith negotiations regarding a superseding agreement, 2) terminate you subscription upon 10 days written notice or 3) limit your access to yam feedrde batch subscription for the remainder of the then -cement 12 mouth period, during which time you will continue to be billed you Monthly Charges. If yom access to you feed rote batch mbscriptionlm bem limited, year access will be reinstated on the first day ofthe following 12 month period. Initial belo" for Renewal Term_ 12 month Renewal Term. Monthly Charges for the first 12 months will be 7 % over the Monthly Charges in effect at the end of the current Min;,.mm a Renewal Term. 24 month Renewal Term. Monthly Charges fu the first 12 months will be 6 % ova the Monthly Charges in effect at the end of the current Minimum or Reenewal Term. Monthly Charges for the second 12 months will be 6 % ova the first 12 months. J�36 month Renewal Term. Montbly Charges for the first 12 months will be 5 % ova the Monthly Charges in effect at the and of the current Minimma or Renewal Term. Monthly Charges for the second 12 months will be 5 %ova the first 12 months; Monthly Charges for the third 12 mombs will be 5 % ova the second 12 months. Government Subscribers Post -Renewal Term. If you are a government mbson'ber, you subscription will change to a month-to-month status at the end of the Renewal Term, and you Monthly Charges will be billed at up to our then current rate. Thereafter, we may modify the Monthly Cbarges after at least 30 days notice. You are also responsible for all Excluded Charges. Excluded Charges may change site at least 30 days written or online notice. Either of us may cancel the month-to-month subscription by sending at least 30 days written notice. Send you notice of cancellation to Customer Service, 610 Opperman Drive, P.O. Box 64833, Eagan MN 55123-1803. Federal Government Subscribers Optional Renewal Term. Federal government subscribers that chose a 24 a 36 month Renewal Term, those additional months Will be implemented at your option pursuant to federal law. Automatic Renewal Term for Non -Government Subscribers Only. If you are a non-govemmeat subscnba, your subscription will automatically renew at the end of the Renewal Term. Each Automatic Renewal Term will be 12 months in length and include a 7% price increase unless we notify you of a different rate at least 60 days before each Automatic Renewal Tema begins. You are also responsible for all Excluded Charges. Excluded Charges may change after at least 30 days written a online notice. Either of us may cancel in writing at least 30 days before an Automatic Renewal Term starts. Send you notice of cancellation to Customer Service, 610 Opperman Drive, P.O. Box 64833, Eagan MN 55123-1803. CLEAR Window Renewals Subscriber Certification Section must also be completed for all Subscribers that interact with, manage, or house inmates or detainees. * Renewal Term Monthly Charges will be based on the Monthly Charges in effect the month before this Renewal Term starts. This amount may be different from the Current Monthly Charges shown above. Renewal Term Monthly Charges are due regardless of the level of you usage. The Monthly Window will remain unchanged. CLEAR transactional wage charges that exceed the Monthly Charges are waived up to the Monthly Window. You are responsible fm CLEAR transactional usage charges in excess of the Monthly Window. Transactional charges are calculated based upon our then -current Schedule A rate. You are also responsible for all Excluded Charges. Schedule A rates may change upon at least 30 days written or online notice. To apply CLEAR charges to a specific month, the request must be submitted at least five (5) business days prior to the end of the month. 1111116 SM9vet 748At Initial below for Renewal Term. 12 month Renewal Term. Monthly Charges for the first 12 months will be _% over the Monthly Charges in effect at the and of the current Minimum or Renewal Term. 24 month Renewal Term. Monthly Charges for the fust 12 months will be % over the Monthly Charges In effect at the end of the cr rent Minimum or Renewal Term Monthly Charges forthe second 12 months will be_% over the fast 12 months. 36 mouth Renewal Term Monthly Charges for the first 12 months will be _% over the Monthly Charges in effect at the and of the cuarnt Minimum or Renewal Term. Monthly Charges for the second 12 months will be _% over the first 12 months; Monthly Charges for the third 12 months will be _% over the sound 12montim Government Subscribers Post-Miulrnam Term. if you are a government subscriber, your subscription win change to a month-to-xmnai status at the end of the IvTm®mo Trym and your Monthly Charges will be billed at up to our then current rate. Thereafter, we may modify the Monthly Charges atter at 1<ast 30 days notice. The Monthly Window will remain unchanged. Schedule A rates may change after at least 30 days written or online notice. You are also responsible for all Excluded Charges. Excluded Charges may change after at least 30 days written or online notice. Either of us may cancel the month -m -month subscription by send -mg at least 30 days written notice. Send yournotiee of cancellation to Customer Service, 610 Opperman Shiva P.O. Box 64833, Eagan MN 55123-1803. Federal Government Subscribers Optional Renewal Term. Federal government subscribers that chose a 24 or 36 mouth Renewal Term, those additional months will be implemented atyour option ptusumt to federal law. Automatic Renewal Term for Non -Government Subscribers Only. If you aro a non-government subscriber, you subscription will automatically ranew at the end of the Minimum Term Each Automatic Renewal Term will be 12 months in length andinclude a 00% price increase unless we notify you of a different rate at least 60 days before each Automatic Renewal Term begins. The Monthly Window win remain unchanged. Schedule Ant" may change after at 1eas00 days writtm or online notice. Yoa am also responsible for all Excluded Charges. Excluded Charges may change atter at least 30 days written a online notice. Either of us may cancol in writing at least 30 days before an Automatic Renewal Term starts. Send yournotice of cancellation to Customer Service, 610 Oppernm Drive, P.O. Box64833, Eagan MN 55123-1803. CLEAR Products to be Lapsed Miscellaneous 1. Charges, Payments & Tues. You agree to pay all charges in full within 30 days of the date of invoice. You are responsible for any applicable sales, use, value added tax (VAT), etc. unless you arc tax exempt. If you are a non-goveramcnt sabsc fiber and fail to pay you invoiced charges, you am responsible for collection costs including attorneys' fees. 2. Credit Verification. If you are applying for credit as an individual, we may request a consumer credit report to determine you creditworthiness. If we obtain a consumer credit report, you may request the name, address and telephone number of the agency that supplied the creditreport If you are applying for credit on behalf of &business, we mayrequest a curmuthusiness financial statement from you to consider you request 3. Excluded Charges and Schedule A rates. If you access CLEAR services that are not included in you subscription you will be charged out then current rate. Excluded Charges will be invoiced and due with your next payment ' For you mferenee, the current Excluded Charges schedules me -located at hmv:t/gatic.lecalsolutions,thomsonmtemeomisulic/agrement/schedule-aclmr.ndf. Excluded Charges may change after at least 30 days written or online notice. Modification ofErcluded Charges or Schedule A rates is not abasis for teoninationunder Tenn, Termination of the General Terms and Conditions. 4. Auto Charge Credit Card/Electronle Funds Transfer Election Payment Terms. You may authorize us to automatically charge a credit card, debit card or electronic fend transfer to pay charges due. Contact Customer Service at 1-800-3284880 for authorization procedures. If yon are authorizing as part of this order, or have ahr ady authorizedus to bill a credit card or debitcard ormake electronic Arad transfer for West subscriptions on an ongoing basis, no further action is needed. 5. Returns and Refunds. You may return a print or CD-ROM/DVD product to us within 45 days of the original shipment date if you are not completely satisfied. Assured Print Pricing, Library Savings Plan, West Complete, Library Maintenance Agreements, ePack, Westivack, Westlaw, CLEAR, Monitor Suite, ProView eBook, Software, West LegalEdcenter, Practice Solutions, TREWS and Serengeti charges are not refundable. Please see hero•/Matic lea lsolutio s thnmsonranters com/stai dmtum -rtfu ds ndf or contact Customer Service at 1.800-3283880 for additional details regarding our policies on returns and refunds. 6. Applicable Law. This Order Form will be interpreted order Minnesota state law. Any claim by one of us maybe brought in the state or federal courts in Mimesota. Ifyou are a state or local governmental entity, your state's law will apply and any claim may be brought in the state or federal courts located in your state. If you aro a United States Federal Government subscriber, United States federal law will apply and any claim may be brought in my federal court. 7. General Terms and Conditions, apply to all products ordered, except print and is located at hay '/� tic Iceal olud tt nu rtul<rs nJ taPdern ml-terms- conditioncpd The General Terms and Conditions for Federal Subscribers is located at him'/lsraticI g I lufons th own tars eoMctat'rJfed I-¢rneral-terms- conditions.pdf. In the avent of a conflict between the General Terms and Conditions and this OrderForm, the terms of this Orden Form control. This Order From is subject to our approval. APPROVED AS TO FORM: AC"OWLED(:MENT CITY ATTORNEY'S OFFICE I warrant that i am authorized to accept r these terns and conditions on behalf of Sukamber Date- Y,b Printed Name Jesp !! Ereq tydpL Title '** Date 1" Sigmlure X 14 For Credit Card Transactions only: Card # Visa Mortar Card Am Ex Expir. Date Total Amt to Charge for this Order 1VII16 aMnnd 748.d°r