HomeMy WebLinkAboutC-3889 - Multiple-Discipline Command Vehicle and Interoperable Communications EquipmentCITY OF NEWPORT BEACH
CITY COUNCIL STAFF REPORT
Agenda Item No. 4
October 10, 2006
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Fire Department
Tim Riley, Fire Chief, 644 -3101, triley @city.newport- beach.ca.us
SUBJECT: Utilize-UASI Funds to Purchase Multi- Discipline Command Vehicle
and Interoperable Communications Equipment
RECOMMENDATION:
Accept Urban Area Security Initiative (UASI) grant funds to purchase a Multi- discipline
Command Vehicle for $65,000.
Accept UASI grant funds to purchase Interoperable Communications Equipment for
$62,000.
Authorize a budget amendment increasing revenue estimates by $127,000.00 in 2351-
4866, UASI Grant, and increasing expenditure appropriations by $65,000.00 in 2351 -
9030, UASI Grant Vehicle, and by $62,000.00 in 2351- 9031,.UASI Grant. Equipment.
Approve a sole source contract with 911 Vehicles with an amount not to exceed
$65,000 for the Command Vehicle, and Motorola with an amount not to exceed $62,000
for the Interoperable Communication Equipment.
DISCUSSION:
Background:
In October, 2003, President Bush signed the Fiscal Year 2004 Homeland Security
Appropriations Act, thereby providing vital funding needed to ensure the safety and
security of our nation. Through the Department of Homeland Security (DHS),
emergency prevention, preparedness, and response personnel nationwide will receive
over $4 billion in funding through the UASI Program.
The program provides financial assistance to address the unique planning, equipment,
training, and exercise needs of large urban areas to assist them in building enhanced
and sustainable capacity to prevent, respond to, and recover from threats or acts of
terrorism.
Accept UASI Grant Funds
October 10, 2006
Page 2
The urban areas are chosen by DHS based on a formula that takes into account factors
such as including critical infrastructure, population density, and credible threat
information. Among other densely populated cities, the City of Santa Ana was awarded
approximately $15 million dollars to accomplish the grant goals for the Santa Ana Urban
Area (SAUA), which includes half of the cities in the southern part of Orange County
including Newport Beach. The City of Anaheim was also awarded funds to do the same
in the northern half of the county. Both UASI cities and the County of Orange have
teamed up to forge one of the most cohesive, focused, and regional partnerships
anywhere in the nation.
The City of Newport Beach is eligible to receive UASI grant funds for equipment and
training to support the ongoing efforts to reduce the risks of all disasters to the City,
whether they are natural or man made. Both the Fire and Police Departments analyzed
their own individual threats and risks and, based upon a needs assessment, each
agency submitted equipment and training requests to the Santa Ana Urban Area in
2004. To date the City has already received the following in equipment and training:
WMD training and personal protection equipment for all first responders, Radio
Communications 800 MHz enhancements, Fire Dispatch integration (Study to integrate
CAD to CAD), command trunk kits for police cars, CopLink (Data sharing solution), night
vision upgrade and moving map system for the ABLE helicopter program. ,
Currently, the Fire Department has been awarded $65,000 to purchase a multi-
discipline command vehicle (MDCV), and $62,000 to outfit the MDCV with interoperable
communications equipment. The vehicle will be used as a multi - jurisdictional, multi-
discipline resource for emergencies related to terrorist events. The vehicle itself, as
designed, will have common communications capability with all public safety disciplines
via the 800 MHz countywide coordinated communications system. This means that all
fire service, lifeguard and police resources in Orange County would be able to be
accessed by this command vehicle. In a regional and State Wide event, the MDCV
would have the capability to maintain contact, via VHF frequencies, with the California
Office of Emergency Services. Finally, a citizens band radio, satellite phone and
internet access via a mobile wireless router will provide the emergency manager access
to unlimited information in real time at any point in the United States.
Funding Availability:
If the recommended projects are approved, the City will have to provide the money in
advance from the general fund. Upon completion of the project, all funds would be
reimbursed from the UASI grant. After one year of operations, it will be determined
whether the vehicle will ultimately be maintained as part of our fleet. If that
determination is made, a monthly replacement expense will be included beginning in
Fiscal Year 2008 -2009.
Prepared by:
r4l—� f
Paul Matheis
Training Division Chief
Attachments: Budget Amendment
Submitted by:
Tim Riley
Fire Chief
Accept UASI Grant Funds
October 10, 2006
Page 3
City of Newport Beach NO. BA- 07BA -017
BUDGET AMENDMENT
2006 -07 AMOUNT: $�z7,000.00
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates Increase in Budgetary Fund Balance
X Increase Expenditure Appropriations AND Decrease in Budgetary Fund Balance
Transfer Budget Appropriations X No effect on Budgetary Fund Balance
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
This budget amendment is requested to provide for the following:
To increase expenditure appropriations and revenue estimates to accept and utilize UASI grant funds to purchase a
multi - discipline command vehicle and interoperable communications equipment.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Account
REVENUE ESTIMATES (3601)
Fund /Division Account
2351 4866
EXPENDITURE APPROPRIATIONS (3603)
Description
Description
Training: Fire - IU UASI Grant
iigned:
> igned:
;igned:
City Council Approval: City Clerk
Amount
Debit Credit
$127,000.00
$65,000.00
$62,000.00
` Automatic System Entry.
' *Al
Date
Description
Division
Number
2351
Training - Fire
Account
Number
9030
UASI Grant Vehicle
Division
Number
2351
Training - Fire
Account
Number
9031
UASI Grant Equipment
Division
Number
Account
Number
Division
Number
Account
Number
Division
Number
Account
Number
iigned:
> igned:
;igned:
City Council Approval: City Clerk
Amount
Debit Credit
$127,000.00
$65,000.00
$62,000.00
` Automatic System Entry.
' *Al
Date