HomeMy WebLinkAboutC-8577-11 - Cultural Arts Grants - FY 19-20 - Music Education ProgramsL
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GRANT AGREEMENT
DO BETWEEN THE CITY OF NEWPORT BEACH AND
V THE LAGUNA PLAYHOUSE
This Grant Agreement ("Agreement") is entered into this 3rd day of December,
2019 ("Effective Date"), by and between the City of Newport Beach, a California municipal
corporation and Charter City ("City"), and THE LAGUNA PLAYHOUSE, a California
nonprofit corporation, located at 606 Laguna Canyon Road, Laguna Beach, CA 92651
("Grantee"). City and Grantee are at times individually referred to as "Party" and
collectively as "Parties" herein.
RECITALS
A. It is the policy of the City Council that the City's budget specifically allows the City
Council to direct revenue towards non-profit agencies, community groups,
community events, or enhancement projects with worthy projects or programs
which the City Council deems beneficial to the residents' quality of life.
B. Grantee requested a grant from the City for its production of 1 Never Saw Another
Butterfly ("Grant Proposal").
C. The City Council determined the Grant Proposal is for a worthy project that will
benefit the City's residents' quality of life.
D. The City Council approved a grant in the amount of Five Thousand Dollars and
00/100 ($5,000.00) ("Grant Funds") to Grantee pursuant to certain conditions
regarding expenditure, reporting, and accounting requirements.
NOW, THEREFORE, the Parties agree as follows:
1. GRANT
1.1. City awards to Grantee Grant Funds in the amount of Five Thousand Dollars
and 00/100 ($5,000.00) as requested by Grantee in the Grant Proposal attached hereto
as Exhibit A and incorporated herein by reference, or such other amount as authorized
by the City Council.
1.2. Grant Funds shall be disbursed by City to Grantee as follows:
® At the time of execution of this Agreement.
2. TERM
The term of this Agreement shall commence on the Effective Date and shall
continue in full force and effect until October 1, 2020, unless terminated earlier as
provided herein.
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3. RESTRICTIONS ON USE OF FUNDS AND OTHER REQUIREMENTS RELATED
TO THE RECEIPT OF GRANT FUNDS
3.1. The Grant Funds are subject to the following expenditure conditions ("Approved
Uses"):
3.1.1. The Grant Funds shall be expended solely for the purposes provided
in Exhibit A;
3.1.2. The Grant Funds shall not be used for any activity that would violate
City, state or federal statutory or decisional law such as regulations affecting non-profit or
tax exempt organizations exempt from taxation pursuant to Section 501(c)(3) of the
Internal Revenue Code; and
3.2. Grantee further warrants to City that the Grant Funds will be spent solely for
the Approved Uses and the Grant Funds shall be used by Grantee during this
Agreement's term otherwise the Grant Funds shall be returned to City, as provided in
Section 5 below.
3.3. Grantee shall conduct background checks for all of its volunteers and
employees who work with minor children in relation to any project described in Grantee's
Grant Proposal. To the extent applicable, Grantee shall provide the City certification that
it has complied with this requirement prior to the receipt of Grant Funds.
4. REPORTING AND ACCOUNTING REQUIREMENTS
4.1. At all times during the term of this Agreement, Grantee shall maintain true,
proper, and complete books, records, and accounts (collectively, "Books and Records")
in which shall be entered fully and accurately all transactions taken with respect to the
operations of Grantee under the Grant Proposal and the expenditure of the Grant Funds.
Grantee shall maintain the Books and Records in accordance with Generally Accepted
Accounting Principles. Grantee shall make available to City such Books and Records
upon City's request.
4.2. If the Grantee has been audited by an independent auditor or has been the
subject of a compliance audit/examination by a grantee or regulatory agency during the
past three years, audit reports and management letters indicating compliance violations,
fraud, illegal acts, material weaknesses in internal control structure or reportable
conditions, in connection with such audits shall be delivered to the City thirty (30) days
prior to the effective date of this agreement. If no audits or events as described above
have occurred during this period, the Grantee shall provide City a written assertion that
no audits or similar examinations have occurred during the three (3) year period and an
assertion that the Grantee is not aware of any events or conditions, described above, or
other information that might reasonable impact City's decision to fund the grant as
requested.
4.3. City reserves the right to designate its own employee representative(s) or its
contracted representative(s) with a Certified Public Accounting firm who shall have the
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right to audit Grantee's accounting procedures and internal controls of Grantee's financial
systems as they relate to the Grant Proposal and to examine any cost, revenue, payment,
claim, other records or supporting documentation resulting from any items set forth in this
Agreement. Any such audit(s) shall be undertaken by City or its representative(s) at
mutually agreed upon reasonable times and in conformance with generally accepted
auditing standards. Grantee agrees to fully cooperate with any such audit(s).
4.4. This right to audit shall extend during the length of this Agreement and for a
period of three (3) years or longer, if required by law, following the date of any Grant
Funds tendered under this Agreement. Grantee agrees to retain all necessary
records/documentation for the entire length of this audit period.
4.5. Grantee shall, upon conclusion of the event, furnish the City with a Balance
Sheet and Income Statement describing the receipt and disbursement activities of
Grantee with respect to the Grant Funds. In its sole and absolute discretion, the City may
also require Grantee to submit: (i) quarterly check registers and descriptions of each
disbursement; (ii) budget -to -actual -results; and (iii) a statement of position describing the
assets and liabilities associated with the Grant event. All reports, including a post -event
evaluation, shall be due to the City no later than forty-five (45) days following the
conclusion of the event. In the event that an independent audit is conducted, Grantee
shall forward a copy of the audited report to the City for review, including any Management
Letter, Report on Internal Controls, or Reportable Conditions letter generated during the
course of the audit.
4.6. Grantee agrees to exercise prudent financial management processes including
proper oversight of all assets, budget preparation, and timely reporting including budget -
to -actual -comparisons.
4.7. All Approved Uses shall be performed by Grantee or under Grantee's
supervision. Grantee represents that it possesses the professional and technical skills
required to perform the services required by this Agreement, and that it will perform all
services with a standard of care and in a manner commensurate with the community
professional standards and with the ordinary degree of skill and care that would be used
by other reasonably competent practitioners of the same discipline under similar
circumstances.
4.8. If Grantee has supported Political Action Committees(s) (PACs) during the past
three (3) years, the Grantee shall hire an independent auditor to perform limited, agreed-
upon testwork procedures to provide City assurance that City sponsored event profits did
not subsidize the funding of Political Action Committees (PACs) and event proceeds were
adequately segregated from funds used to support PACs. Agreed upon procedures may
include a review of a detail list of the past three (3) years of PAC contributions and
expenditures, including:
a. An identifying donor number, date and amount of each reported
contribution, and
b. A detail of expenditures sufficient enough to determine that the
expenditures were solely for PAC -related expenses; and
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c. Any retained earnings or fund balance at the end of each fiscal year.
Substantive documentation for the contribution and expenditure should be available upon
request. City shall approve the agreed-upon testwork procedures prior to the
commencement of fieldwork.
5. USE OF GRANT FUNDS
5.1. The Grant Funds shall be used solely by Grantee for the Approved Uses and
for no other use. In the event that the Grant Funds are not used for the Approved Uses
or are not expended by or before September 25, 2020, Grantee shall notify the City in
writing, and shall be obligated to return the Grant Funds to City within thirty (30) days.
5.2. The City's grant contribution shall only be used for non -secular purposes.
Grantees shall not use the City's grant contribution, or any portion thereof, for any purpose
that violates local, state, or federal law, including, but not limited to, the Establishment
Clause.
6. INDEMNIFICATION
6.1. To the fullest extent permitted by law, Grantee shall indemnify, defend and hold
harmless City, its City Council, boards and commissions, officers, agents, volunteers, and
employees (collectively, the "Indemnified Parties") from and against any and all claims
(including, without limitation, claims for bodily injury, death or damage to property),
demands, obligations, damages, actions, causes of action, suits, losses, judgments,
fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's
fees, disbursements and court costs) of every kind and nature whatsoever (individually,
a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or
indirectly) to this Agreement (including the negligent and/or willful acts, errors and/or
omissions of Grantee, its principals, officers, agents, employees, vendors, suppliers,
consultants, subcontractors, anyone employed directly or indirectly by any of them or for
whose acts they may be liable or any or all of them).
6.2. Notwithstanding the foregoing, nothing herein shall be construed to require
Grantee to indemnify the Indemnified Parties from any Claim arising from the sole
negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall
be construed as authorizing any award of attorney's fees in any action on or to enforce
the terms of this Agreement. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act
as a limitation upon the amount of indemnification to be provided by Grantee.
7. GRANTEE INDEPENDENCE
In the performance of this Agreement, the Grantee, and the agents and employees of
Grantee, shall act in an independent capacity and are not officers, employees or agents
of the City. The manner and means of performing the Approved Uses are under the
control of Grantee, except to the extent they are limited by statute, rule or regulation and
the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to
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constitute approval for Grantee or any of Grantee's employees or agents, to be the agents
or employees of City. Grantee shall have the responsibility for and control over the means
of performing the Approved Uses, provided that Grantee is in compliance with the terms
of this Agreement. Anything in this Agreement that may appear to give City the right to
direct Grantee as to the details of the performance or to exercise a measure of control
over Grantee shall mean only that Grantee shall follow the desires of City with respect to
the results of the Approved Uses.
8. PROHIBITION AGAINST TRANSFERS
Grantee shall not assign, sublease, hypothecate or transfer this Agreement or any of the
services to be performed under this Agreement, directly or indirectly, by operation of law
or otherwise without prior written consent of City. Any attempt to do so without written
consent of City shall be null and void.
9. NOTICES
9.1. All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
9.2. All notices, demands, requests or approvals from Grantee to City shall be
addressed to the City at:
Attn: Library Services Director
Library Services Department
City of Newport Beach
1000 Avocado Ave.
P.O. Box 1768
Newport Beach, CA 92658-8915
9.3. All notices, demands, requests or approvals from City to Grantee shall be
addressed to Grantee at:
Attn: Doug Vogel
The Laguna Playhouse
606 Laguna Canyon Road
Laguna Beach, CA 92651
10. TERMINATION
10.1. Termination for Cause. Grantee shall be in default if Grantee fails or refuses
to perform any duty required by the Agreement or performs in a manner inconsistent with
the terms, conditions and restrictions in this Agreement. In such event, City shall give
Grantee, thirty (30) days written notice to cure, if the default can be cured and City shall
be entitled to terminate this Agreement if Grantee has not cured the default within the
thirty (30) day cure period. City shall be entitled to immediately terminate this Agreement
if the default cannot be cured through corrective action. If terminated for cause, Grant
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Funds shall be returned to the City pursuant to Section 5. This Agreement is made on an
annual basis, and as such is subject to non -renewal at its termination.
10.2. Termination without Cause. City may terminate this Agreement at any time
with or without cause upon seven (7) days written notice to Grantee, any remaining Grant
Funds in Grantee's possession at the time of termination shall be returned to City
pursuant to Section 5.
10.3. Specific Performance. Grantee agrees that the City has the legal right, and all
necessary conditions have been satisfied, to specifically enforce Grantee's obligations
pursuant to this Agreement.
11. STANDARD PROVISIONS
11.1. Recitals. City and Grantee acknowledge that the above Recitals are true and
correct and are hereby incorporated by reference into this Agreement.
11.2. Compliance With all Laws. Grantee shall at its own cost and expense comply
with all statutes, ordinances, regulations and requirements of all governmental entities,
including federal, state, county or municipal, whether now in force or hereinafter enacted.
11.3. Waiver. A waiver by either Party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether of the
same or a different character.
11.4. Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
11.5. Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Grant Proposal or any other
attachments attached hereto, the terms of this Agreement shall govern.
11.6. Interpretation. The terms of this Agreement shall be construed in accordance
with the meaning of the language used and shall not be construed for or against either
party by reason of the authorship of the Agreement or any other rule of construction which
might otherwise apply.
11.7. Amendments. This Agreement may be modified or amended only by a written
document executed by both Grantee and City and approved as to form by the City
Attorney.
11.8. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
of this Agreement shall continue in full force and effect.
11.9. Controlling Law And Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
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Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
11.10. Equal Opportunity Employment. Grantee represents that it is an equal
opportunity employer and it shall not discriminate against any contractor, employee or
applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age or any other impermissible basis under law.
11.11. No Attorney's Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorney's fees.
11.12. Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one and the same instrument.
[SIGNATURES ON NEXT PAGE]
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City of Newport Beach
ARTS COMMISSION
December 3, 2019
Mr. Doug Vogel
The Laguna Playhouse
606 Laguna Canyon Road
Laguna Beach, CA 92651
RE: City of Newport Beach 2019-20 Cultural Arts Grant Agreement
Dear Mr. Vogel,
Please find attached two (2) copies of the "Grant Agreement Between the City of Newport Beach
and The Laguna Playhouse."
Please sign each copy where indicated and return in the enclosed stamped and addressed
envelope. Any handwritten notes or changes will deem the contract null and void.
Please let us know if you have any questions.
Sincerely,
I
FrancineJacome
Newport Beach Public Library I Administrative Support Technician
(949) 717-3802 1 FAX (949) 717-3805 1 fjacome@newportbeachca.gov
Enclosure
c. c. Tim Hetherton, Library Services Director
1000 Avocado Avenue 0 Newport Beach, CA 0 92660 9 Phone 949-717-3870 0 Fax 949-640-5681
IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTO N Y'S OF ICE
Date: 12 Zoj
fol' Aaron C. Harp
City Attorney +a,�
ATTEST-
Date:
n3 L�
Date: k(
City (
I I /
Attachment: Exhibit A: Grant Proposal
CITY OF NEWPORT BEACH,
A California municipal corporation
Date: /02 -l9 -19
By:
Gr K. Leung
Ci Manager
GRANTEE: THE LAGUNA PLAYHOUSE,
a California nonprofit corporation
Date: 1-;L- ((_ l 9
By:
Ellen Richard
Chief Executive O icer
Date: /1),-i(_ 1
By: v
Melinda Masson
Secretary
[END OF SIGNATURES]
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Exhibit A
The Laguna Playhouse Page A-1
NEWPORT BEACH CITY ARTS COMMISSION
2019-20 CULTURAL ARTS GRANT APPLICATION
(Applications must be typed or word -processed- you may reformat on the computer as long as it
appears the same: i.e. use Times New Roman 12 point and the same pagination.)
Laguna Playhouse
Popular Name of Organization
Legal Name (if different)
606 Laguna Canyon Road
Mailing Address
Federal Tax ID No.
Laguna Beach, CA 92651
City Zip
Doug Vogel
Contact Name
(949)204-5341
Telephone
DVo el( ,Iagunaplayhouse.com https://Iagunaplavhouse.com/
E-mail Web Site
Geographical Area Served
Have you received a City of Newport Beach Cultural Arts Grant before? Y If so, when? June 2019
Year organization was founded 1920 Number of paid staff 31 # of active volunteers 100
Total amount requested: (from request line of project budget) $ _5,000_
Estimated number of people in Newport Beach that the proposed project(s) will serve: 420
CULTURAL ARTS GRANT APPLICATION
1. Briefly describe below your organization's purpose, mission, and goals.
The mission of Laguna Playhouse is to enrich lives through the magic of live theatre, to provide
educational opportunities for children and adults, and to create experiences that stimulate cultural and
social interaction and inspire our community.
Recognized as one of California's premier resident theatres, Laguna Playhouse has performed award-
winning live theatre since 1920. Our core programs include a seven -play Subscriber Season plus
Special Engagements with over 325 performances year-round for diverse audiences of more than
100,000 Orange County residents and visitors, along with award-winning Youth Education Programs
that serve 12,000 youth annually.
For more than 20 years, our Youth Education Programs have developed the creative, artistic and
communication skills of thousands of Orange County children and teens, and supported and
encouraged reading and literacy for thousands of schoolchildren. Programs include:
• Youth Theatre offers two inspiring Main Stage productions each season of classic children's
literature performed for family audiences
• Theatre for a New Generation offers stage dramas about challenges faced by teens that stimulate
discussion among students, their parents and educators
• Laguna Playhouse Conservatory/Repertory offers professional theatre training for youth
• TheatreReach: Bringing Books to Life brings professional actors into elementary schools to present
interactive stage adaptations of children's books approved for K-6 California State Literature &
History Curriculum
• TheatreHope creates inspirational outings to the Laguna Playhouse for local children faced with
homelessness, food insecurity, disabilities, the effects of addiction, as well as military families.
Students attend free performances, participate in educational backstage tours and receive mentorship
opportunities through Q&As with Playhouse performers and staff.
2. Identify and describe why there is a need in the Newport Beach Community for your proposed
project/program. Include a quantitative description of the need and on what you based your
findings (i.e. "Based on a study done by the PTA, there are one hundred children in the 4th -6th
grades at Newport Elementary who have had no training with musical instruments.") Describe
how you have determined that your organization is the best organization for the proposed
project/program.
Education is key to helping individuals gain a deeper understanding of history. Core to its mission,
Laguna Playhouse believes live theatre can serve as a profound educational tool by helping audiences
grasp historical material more viscerally, while allowing audiences to develop a greater sense of
2
empathy by experiencing the perspectives of others. This is exactly what is needed for Newport Beach
students, given recent local events, as well as our increasingly tumultuous national social climate.
Recently, troubling photographs emerged on social media of a group of Newport Beach teenagers
posed with their arms outstretched in a Nazi salute while playing beer drinking games with plastic
cups arranged in the shape of a swastika. The photographs received national condemnation and the
students have since apologized, but their actions have nevertheless highlighted a growing trend in our
culture that tends to trivialize or even mock historical tragedies, especially the Holocaust.
This October, Laguna Playhouse will proudly present Celeste Raspanti's one -act play, I Never Saw
Another Butterfly, a moving story about a young girl named Raja who shares her experience of living
in a Nazi concentration camp. Our goal is to welcome groups of local students from Newport Beach
schools to experience this moving play and participate in the post -performance panels with local
Holocaust survivors and the production's cast and director. We are currently conducting a large
outreach initiative to each middle and high school in Newport Beach in hopes of welcoming at least
420 students to fill our theatre for a performance and a panel discussion. We also have received
interest from many of our local nonprofit partners that are interested in bringing their students and
families to performances.
3. Describe the specific project/program that will be funded by a cultural grant. Include how the
proposed project/program will be implemented and outline a schedule or project timeline, with
planned dates and locations. Identify individuals and groups involved, particularly artists and
performers, and describe their roles and responsibilities. Describe the background and
qualifications of your organization and key personnel to be involved in the program.
Remember: the City funds only projects and programs- not operating expenses. These projects and
programs must promote community involvement and awareness of the arts in Newport Beach.
Is this a new or existing X project/program?
Below is a brief synopsis of I Never Saw Another Butterfly:
"Over 15,000 Jewish children passed through Terezin, and only about a hundred were still alive when
Terezin was liberated at the end of the war. One of the survivors, Raja, having lived through it all,
teaching the children when there was nothing to teach with, helping to give them hope when there was
little enough reason for hope, creating a little world of laughter, of flowers and butterflies behind the
barbed wire, tells the true story of the children."
I Never Saw Another Butterfly will be presented through Laguna Playhouse's Theatre for a New
Generation program, a long-running initiative which produces plays for adolescents that explore a range
of challenging social and historical topics. Past plays have dealt with relevant issues affecting today's
youth such as the effects of cyberbullying and the harsh realities of eating disorders, as well as important
historical themes, including the Holocaust. Following Theatre for a New Generation performances,
audiences are invited to participate in interactive panel discussions, often led by experts, educators,
mental health counselors, law enforcement and other community leaders, who offer their unique insights
into the play's message and provide participants with helpful resources for support in their community.
The primary cast and crew for the production will be youth participants who are trained in Laguna
Playhouse's year-round Conservatory.
3
I Never Saw Another Butterfly will be presented on the Laguna Playhouse stage from October 19th
through October 27th, 2019. After each upcoming performance, audiences will be invited to take part in
illuminating conversations about the Holocaust with the cast and director of the production. Also, we plan
on welcoming local Holocaust survivors to join us in discussing the many ways in which the play relates
to current issues of religious bigotry and hatred that endanger our safety and challenge our freedom of
worship. In light of troubling trends of anti-Semitism on the rise, both at home and abroad, we believe this
play to be especially important for young audiences of Newport Beach to experience.
To help make this outreach initiative possible, Laguna Playhouse respectfully requests an award of $5,000
from The Newport Arts Commission to reserve the entire Laguna Playhouse theatre for a group of
approximately 420 Newport Beach students to experience this unforgettable production. Funds will
specifically support ticket costs and Laguna Playhouse's community outreach efforts to organize field
trips for local Newport Beach students.
The project budget below reflects Laguna Playhouse's community outreach initiative. A portion of the
proposed outreach costs would be supported by a Newport Arts Commission grant, while additional
outreach costs will be funded by other sources. Laguna Playhouse is deploying a large-scale community
outreach initiative to invite Newport Beach schools and organize field trips to this production. With
considerable outreach being undertaken by The Playhouse's Community Outreach Manager, Director of
Development and Director of Education, Laguna Playhouse is confident in its ability to share this
wonderful show with local students.
4. Define or describe the segment of the population in Newport Beach that you intend to serve by
your project/program. Include such things as age, location, numbers served, etc.
Laguna Playhouse's production of I Never Saw Another Butterfly will reach middle and high school
students throughout the Newport -Mesa school district. The production is appropriate for audiences aged
12 and up, which is why we are focusing our outreach efforts on middle and high school -aged students. A
grant from the Newport Arts Commission would allow us to specially reserve our theatre for
approximately 420 Newport Beach students to experience a performance.
4
Complete the project budget form. Address only the budget for the specific project, not your
annual operating budget.
PROJECT BUDGET Funding from the Funding from
City of Newport Beach Other Sources
EXPENSES -Personnel
Artistic
Administrative $3,000
Technical Production
EXPENSES -Operating
Facility Expense/Space Rental
Marketing
$2,000
Production/Exhibition Expense
$5,000
$5,000
Touring/Presentation Expense
Educational Materials
$1,000
Transportation
$5,000
Equipment
Other (if greater than 10%,
annotate below)
GRAND TOTAL
$5,000 $16,000
6. Describe the expected quantifiable outcomes of your project/program and how you will evaluate
the results. Be very specific in addressing the ways that you will determine that your
project/program met the needs that you identified and accomplishes the goals you set out to achieve
(i.e. you provide 50 hours of musical instruction and instruments to the 100 children at Newport
Elementary school as measured by music store rental receipts and logs of instructors.)
The primary quantifiable outcome to be tracked during this project is the number of Newport Beach
students who attend a performance of I Never Saw Another Butterfly and participate in the illuminating
post -performance panel discussions. Our goal is to specially reserve the Laguna Playhouse theatre for 420
Newport Beach students to experience and take part in this unforgettable event.
At the end of the event, Laguna Playhouse staff will distribute surveys to participating students. Surveys
will gauge students' responses to the production and the impact the production has made on their
understanding of the Holocaust.
7. Attachments Requested
• A list of Board Members and their affiliations
• A recent list of individuals, corporations and foundations that provide organizational
support- not to exceed one page.
• If you are a 501(c) (3) organization attach a copy of your IRS determination letter (or your
fiscal agent's) indicating tax exempt status.
• One brochure and/or one press clipping. Do not send photos, videos, CDs or any other
extraneous material. It will not be presented to the City Arts Commission.
8. Please complete this operating budget form for 2018/19 and 2019/20. This is not the
project/program budget for which you are applying, but your overall organizational budget.
You may annotate at the bottom if there are details critical to the proposal.
OPERATING BUDGET
2018/19 Budget (current) 1 2019/20 Bnrluet (nrniPetetil
I. Income (cash only)
Contributed $2,366,832 $2,217,300
Earned $4,493,000 $4,885,500
Total Income $6,859,832 $7,102,800
II. Expenses
$9,904
$3,880
Program
$2,859,304
$2,330,819
General and Administrative
$3,079,124
$2,964,917
Marketing and Development
$911,000
$1,803,184
Total Expenses
$6,849,928
$7,098,920
III. Operating Surplus/Deficit
(Income minus Expenses)
$9,904
$3,880
IV. Fund Balance at
$2,072,242
$3,728,571
-Beginning of Year
V. Accumulated Surplus
$2,082,146
$3,732,451
(Deficit)
(Add lines III and IV)
VI. In -Kind Contributions
(attach schedule if greater than
10% of total income)
9. I verify that the information submitted in this application is true and correct to the best of my
knowledge.
Name
Signature
Title
Date
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