HomeMy WebLinkAboutC-7765-1 - MOA for Sharing of Emergency Management ResourcesDUPL11CAR
MEMORANDUM OF AGREEMENT BY AND BETWEEN CITY OF IRVINE,
CITY OF LAGUNA BEACH, AND CITY OF NEWPORT BEACH FOR
SHARING OF EMERGENCY MANAGEMENT RESOURCES
THIS MEMORANDUM OF AGREEMENT ("MOA") is made and entered into this
121-W day of N04LM9-E12 , 2019, by and between the CITY OF IRVINE,
the CITY OF LAGUNA BEACH, and the CITY OF NEWPORT BEACH.
Article I. Purpose
The purpose of this MOA is to outline a cooperative relationship between the CITY OF
IRVINE, the CITY OF LAGUNA BEACH, and the CITY OF NEWPORT BEACH for
sharing of emergency management personnel, facilities, operational functions, and
technology during significant events.
Article II. Background
The CITY OF IRVINE, the CITY OF LAGUNA BEACH, and the CITY OF NEWPORT
BEACH each has a threat and hazard landscape that may create or exacerbate multiple
catastrophic scenarios and which could potentially require the need for emergency
management support from each city. The CITY OF IRVINE, the CITY OF LAGUNA
BEACH and the CITY OF NEWPORT BEACH will augment existing emergency plans to
include a detailed procedure for the activation and effectuation of this MOA.
In November 2018, the Woosley Fire started, which forced the City of Malibu to relocate
their Emergency Operations Center, request mutual aid EOC personnel, and utilize
facilities outside of its city.
In July 2019, the CITY OF LAGUNA BEACH released a Wildfire Mitigation and Fire
Safety Subcommittee report, which observed that due to the extreme fire threat, the City
of Laguna Beach has not identified a functional alternate EOC situated outside of the
city. The CITY OF IRVINE and the CITY OF NEWPORT BEACH agree that the CITY
OF LAGUNA BEACH requires an alternate EOC to ensure essential public safety
functions are carried out reliably under all circumstances during an emergency or
disaster. Additionally, the CITY OF IRVINE, the CITY OF LAGUNA BEACH, and the
CITY OF NEWPORT BEACH agree that during disasters, having redundant emergency
management personnel, facilities, operational functions, and technology is extremely
important and necessary.
Memorandum of Agreement City of Irvine, City of Laguna Beach, and City of Newport Beach Page 1 of 7
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Article III. Term and Termination
This MOA shall become effective on the final date of approval by the CITY OF IRVINE,
the CITY OF LAGUNA BEACH, and the CITY OF NEWPORT BEACH, and the
execution hereof by their respective City Managers, and shall remain in effect until
terminated. This MOA may be terminated at any time, for any reason or without reason,
upon written notice from any party to the others.
Article IV. Authorities
The CITY OF IRVINE, the CITY OF LAGUNA BEACH, and the CITY OF NEWPORT
BEACH are each authorized to provide for the organization, mobilization, coordination
and direction of disaster response services, both public and private, during a disaster.
Such authority is granted by the California Emergency Services Act, the State of
California Emergency Plan, the State of California Master Mutual Aid Plan, the County
of Orange and Orange County Operational Area Emergency Operations Plan, the
Orange County Operational Area Agreement, and the Emergency Operations Plans for
the City of Irvine, the City of Laguna Beach, and the City of Newport Beach.
Article V. Areas of Agreement and Methods of Cooperation
In order to establish a cooperative relationship between the CITY OF IRVINE, the CITY
OF LAGUNA BEACH, and the CITY OF NEWPORT BEACH to share emergency
management personnel, facilities, operational functions, and technology, the following
roles and responsibilities are agreed upon:
Section I. The CITY OF IRVINE, the CITY OF LAGUNA BEACH, and the CITY OF
NEWPORT BEACH each agree to:
A. Allow 24-hour temporary use of a suitable, available facility for 10-14 days to
operate as an alternate EOC until the primary EOC can be used, the threat is
mitigated, or a permanent alternate EOC is established. Possible locations
include the City EOC, conference rooms or any other suitable space as
determined by the host City staff. It is understood by all parties that this
agreement is based on availability of suitable space at the time of the request
and its continued availability for the anticipated duration of its use. Certain
circumstances may impact facility availability, including but not limited to a
City emergency requiring EOC activation, as well as normal day-to-day
operations and pre -scheduled events.
Memorandum of Agreement City of Irvine, City of Laguna Beach, and City of Newport Beach Page 2 of 7
B. Allow use of City -designated rooms, office space, tables and chairs, and
suitable parking area. Provide computers, phones and Wi-Fi access if such
access is available and not otherwise obligated. The City shall be empowered
to designate any areas as "off-limits."
C. Allow 24-hour temporary use of a City -designated shelter, for 10-14 days to
shelter the impacted/evacuated population. It is understood by all parties that
this agreement is based on availability of suitable space at the time the
request and its continued availability for the anticipated duration of its use.
Shelter locations can be populated by all cities' community members at the
same time.
D. Serve as a redundant emergency Alert and Warning point of contact which
will have authority, upon request, to send emergency Alert and Warning
messages on the other cities' behalf. These systems include: Alert OC,
Wireless Emergency Alerts, and Outdoor Warning Systems.
E. The CITY OF IRVINE, when its EOC is not activated or impacted, will provide
up to 80 hours of support specific to emergency management from the
Emergency Management Administrator to the CITY OF LAGUNA BEACH
and/or the CITY OF NEWPORT BEACH during an EOC activation.
F. The CITY OF LAGUNA BEACH, when its EOC is not activated or impacted,
will provide up to 80 hours of support specific to emergency management
from the Emergency Operations Coordinator to the CITY OF IRVINE and/or
the CITY OF NEWPORT BEACH during an EOC activation.
G. The CITY OF NEWPORT BEACH, when its EOC is not activated or impacted,
will provide up to 80 hours of support specific to emergency management
from the Emergency Services Coordinator to the CITY OF IRVINE and/or the
CITY OF LAGUNA BEACH during an EOC activation.
H. Pre -designate contacts. (see Attachment A)
I. Participate in periodic emergency drills implementing this MOA, at a date and
time agreed upon by all parties.
Article VI. Indemnification and Insurance
The CITY OF IRVINE, the CITY OF LAGUNA BEACH, and the CITY OF NEWPORT
BEACH shall maintain Workers' Compensation Insurance, statutory limits, and
Employer's Liability Insurance with limits of at least One Million Dollars and 00/100
($1,000,000) each accident for bodily injury by accident and each employee for bodily
injury by disease in accordance with the laws of the State of California, Section 3700 of
the Labor Code. The CITY OF IRVINE, the CITY OF LAGUNA BEACH, and the CITY
OF NEWPORT BEACH shall each issue a waiver of subrogation endorsement in favor
of the other two parties to this MOA, which names such other parties, their City Council,
boards and commissions, officers, agents, volunteers and employees."
Memorandum of Agreement City of Irvine, City of Laguna Beach, and City of Newport Beach Page 3 of 7
Each party shall indemnify, defend, and hold the other party, its officers, officials,
agents, employees, and volunteers harmless from any and all claims, injuries,
damages, loss, or suits, including attorney's fees, costs, and expenses, arising out of
the acts, errors, or omissions of the indemnifying party, its officers, officials, employees,
agents, and volunteers in the performance of its obligations under this MOA, except to
the extent the injuries or damages are caused by the willful acts or omissions of the
indemnified party.
Article VII. Miscellaneous Provisions
A. Amendments. This MOA may be modified or amended only by a written
document duly executed by all parties hereto.
B. No Attorneys' Fees. In the event of any dispute or legal action arising under this
MOA, the prevailing party shall not be entitled to attorneys' fees.
C. Notices. All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this MOA shall be given in
writing, and conclusively shall be deemed served when delivered personally, or
on the third business day after the deposit thereof in the United States mail,
postage prepaid, first-class mail, addressed as set forth in Attachment A hereto.
D. Counterparts. This MOA may be executed in counterparts, each of which shall
be deemed an original and all of which together shall constitute one (1) and the
same instrument.
[SIGNATURES ON NEXT PAGE]
Memorandum of Agreement City of Irvine, City of Laguna Beach, and City of Newport Beach Page 4 of 7
IN WITNESS WHEREOF, the parties have executed this Memorandum of Agreement
as of the dates set forth below.
City of Irvine
By: - Date:
Signature
Name:
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Title: (�Title:
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Date: S Pec. 200
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By:
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City of Laguna Beach
Print Title
City of Newport Beach
Signature
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Date: 11 / � /1')
ATTEST:
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Memorandum of Agreement City of Irvine, City of Laguna Beach, and City of Newport Beach Page 5 of 7
ATTACHMENT A
Organization Contact Information and Primary Points of Contact
The primary points of contact in each organization will be responsible for the
implementation of the MOA in their respective organizations, coordinating activities
between organizations, and responding to questions regarding this MOA. In the event
that the primary point of contact is no longer able to serve, a new contact will be
designated and the other organization informed of the change. When Attachment A is
updated in writing, the revised Attachment A shall be inserted into this MOA and the
MOA does not need to be signed again.
Relationship Manager Contact
The Relationship Manager is the person that works with the partner organization in
developing and executing the MOA.
City of Irvine Police Department
Contact
Mike Hamel
Title
Chief of Police
Office Phone
949 724-7101
Mobile Phone
949 795-9406
E-mail
mhamel cit ofirvine.or
Cltv of La una Beach Police Department
Contact
Laura Farinella
Title
Chief of Police
Office Phone
949 497-0385
Mobile Phone
949 282-4880
E-mail
Ifarinel la(a)laq unabeachci .net
—City of New
ort Beach Police Department
Contact
John Lewis
Title
Chief of Police
Office Phone
949 644-3701
Mobile Phone
714 25-5986
E-mail
ilewis nb b.or
Memorandum of Agreement City of Irvine, City of Laguna Beach, and City of Newport Beach Page 6 of 7
Operational Contact
The Operational Contact is the person each organization will call to initiate the disaster
response activities as defined in the MOA.
City of Irvine Emergency Management
Contact
Bobby Simmons
Title
Emergency Management
Administrator
Office Phone
949 724-7235
Mobile Phone
530 210-9091
E-mail
rsimmons@citvofirvine.org
Citv of La una Beach Emergency Management
Contact
Jordan Villwock
Title
Emergency Operations
Coordinator
Office Phone
949 497-0389
Mobile Phone
949 370-6808
E-mail
villwockO lag u nabeachcity.net
City of Newport Beach Emergency
Management
Contact
Katie Ein
Title
Emergency Services Coordinator
Office Phone
949 644-3670
Mobile Phone
949 795-9782
E-mail
kein nb b.or
Memorandum of Agreement City of Irvine, City of Laguna Beach, and City of Newport Beach Page 7 of 7