HomeMy WebLinkAboutC-8577-12 - Cultural Arts Grants - FY 19-20 - Music Education Programs - Young Audiences Program (TYA)Ow
(�- GRANT AGREEMENT
►.!) BETWEEN THE CITY OF NEWPORT BEACH AND
O� SOUTH COAST REPERTORY, INCORPORATED
v
This Grant Agreement ("Agreement") is entered into this 19th day of December,
2019 ("Effective Date"), by and between the City of Newport Beach, a California municipal
corporation and Charter City ("City"), and SOUTH COAST REPERTORY,
INCORPORATED, a California nonprofit corporation located at 655 Town Center Drive,
Costa Mesa, CA 92626 ("Grantee"). City and Grantee are at times individually referred
to as "Party" and collectively as "Parties" herein.
RECITALS
A. It is the policy of the City Council that the City's budget specifically allows the City
Council to direct revenue towards non-profit agencies, community groups,
community events, or enhancement projects with worthy projects or programs
which the City Council deems beneficial to the residents' quality of life.
B. Grantee requested a grant from the City for its Theatre for Young Audiences
("TYA") Program ("Grant Proposal").
C. The City Council determined the Grant Proposal is for a worthy project that will
benefit the City's residents' quality of life.
D. The City Council approved a grant in the amount of Five Thousand Dollars and
00/100 ($5,000.00) ("Grant Funds") to Grantee pursuant to certain conditions
regarding expenditure, reporting, and accounting requirements.
NOW, THEREFORE, the Parties agree as follows:
1. GRANT
1.1. City awards to Grantee Grant Funds in the amount of Five Thousand Dollars
and 00/100 ($5,000.00) as requested by Grantee in the Grant Proposal attached hereto
as Exhibit A and incorporated herein by reference, or such other amount as authorized
by the City Council.
1.2. Grant Funds shall be disbursed by City to Grantee as follows:
® At the time of execution of this Agreement.
2. TERM
The term of this Agreement shall commence on the Effective Date and shall
continue 'in full force and effect until October 1, 2020, unless terminated earlier as
provided herein.
South Coast Repertory, Incorporated Page 1
3. RESTRICTIONS ON USE OF FUNDS AND OTHER REQUIREMENTS RELATED
TO THE RECEIPT OF GRANT FUNDS
3.1. The Grant Funds are subject to the following expenditure conditions ("Approved
Uses"):
3.1.1. The Grant Funds shall be expended solely for the purposes provided
in Exhibit A;
3.1.2. The Grant Funds shall not be used for any activity that would violate
City, state or federal statutory or decisional law such as regulations affecting non-profit or
tax exempt organizations exempt from taxation pursuant to Section 501(c)(3) of the
Internal Revenue Code; and
3.2. Grantee further warrants to City that the Grant Funds will be spent solely for
the Approved Uses and the Grant Funds shall be used by Grantee during this
Agreement's term otherwise the Grant Funds shall be returned to City, as provided in
Section 5 below.
3.3. Grantee shall conduct background checks for all of its volunteers and
employees who work with minor children in relation to any project described in Grantee's
Grant Proposal. To the extent applicable, Grantee shall provide the City certification that
it has complied with this requirement prior to the receipt of Grant Funds.
4. REPORTING AND ACCOUNTING REQUIREMENTS
4.1. At all times during the term of this Agreement, Grantee shall maintain true,
proper, and complete books, records, and accounts (collectively, "Books and Records")
in which shall be entered fully and accurately all transactions taken with respect to the
operations of Grantee under the Grant Proposal and the expenditure of the Grant Funds.
Grantee shall maintain the Books and Records in accordance with Generally Accepted
Accounting Principles. Grantee shall make available to City such Books and Records
upon City's request.
4.2. If the Grantee has been audited by an independent auditor or has been the
subject of a compliance audit/examination by a grantee or regulatory agency during the
past three years, audit reports and management letters indicating compliance violations,
fraud, illegal acts, material weaknesses in internal control structure or reportable
conditions, in connection with such audits shall be delivered to the City thirty (30) days
prior to the effective date of this agreement. If no audits or events as described above
have occurred during this period, the Grantee shall provide City a written assertion that
no audits or similar examinations have occurred during the three (3) year period and an
assertion that the Grantee is not aware of any events or conditions, described above, or
other information that might reasonable impact City's decision to fund the grant as
requested.
4.3. City reserves the right to designate its own employee representative(s) or its
contracted representative(s) with a Certified Public Accounting firm who shall have the
South Coast Repertory, Incorporated Page 2
right to audit Grantee's accounting procedures and internal controls of Grantee's financial
systems as they relate to the Grant Proposal and to examine any cost, revenue, payment,
claim, other records or supporting documentation resulting from any items set forth in this
Agreement. Any such audit(s) shall be undertaken by City or its representative(s) at
mutually agreed upon reasonable times and in conformance with generally accepted
auditing standards. Grantee agrees to fully cooperate with any such audit(s).
4.4. This right to audit shall extend during the length of this Agreement and for a
period of three (3) years or longer, if required by law, following the date of any Grant
Funds tendered under this Agreement. Grantee agrees to retain all necessary
records/documentation for the entire length of this audit period.
4.5. Grantee shall, upon conclusion of the event, furnish the City with a Balance
Sheet and Income Statement describing the receipt and disbursement activities of
Grantee with respect to the Grant Funds. In its sole and absolute discretion, the City may
also require Grantee to submit: (i) quarterly check registers and descriptions of each
disbursement, (ii) budget -to -actual -results; and (iii) a statement of position describing the
assets and liabilities associated with the Grant event. All reports, including a post -event
evaluation, shall be due to the City no later than forty-five (45) days following the
conclusion of the event. In the event that an independent audit is conducted, Grantee
shall forward a copy of the audited report to the City for review, including any Management
Letter, Report on Internal Controls, or Reportable Conditions letter generated during the
course of the audit.
4.6. Grantee agrees to exercise prudent financial management processes including
proper oversight of all assets, budget preparation, and timely reporting including budget -
to -actual -comparisons.
4.7. All Approved Uses shall be performed by Grantee or under Grantee's
supervision. Grantee represents that it possesses the professional and technical skills
required to perform the services required by this Agreement, and that it will perform all
services with a standard of care and in a manner commensurate with the community
professional standards and with the ordinary degree of skill and care that would be used
by other reasonably competent practitioners of the same discipline under similar
circumstances.
4.8. If Grantee has supported Political Action Committees(s) (PACs) during the past
three (3) years, the Grantee shall hire an independent auditor to perform limited, agreed-
upon testwork procedures to provide City assurance that City sponsored event profits did
not subsidize the funding of Political Action Committees (PACs) and event proceeds were
adequately segregated from funds used to support PACs. Agreed upon procedures may
include a review of a detail list of the past three (3) years of PAC contributions and
expenditures, including:
a. An identifying donor number, date and amount of each reported
contribution; and
b. A detail of expenditures sufficient enough to determine that the
expenditures were solely for PAC -related expenses; and
South Coast Repertory, Incorporated Page 3
c. Any retained earnings or fund balance at the end of each fiscal year.
Substantive documentation for the contribution and expenditure should be available upon
request. City shall approve the agreed-upon testwork procedures prior to the
commencement of fieldwork.
5. USE OF GRANT FUNDS
5.1. The Grant Funds shall be used solely by Grantee for the Approved Uses and
for no other use. In the event that the Grant Funds are not used for the Approved Uses
or are not expended by or before September 25, 2020, Grantee shall notify the City in
writing, and shall be obligated to return the Grant Funds to City within thirty (30) days.
5.2. The City's grant contribution shall only be used for non -secular purposes.
Grantees shall not use the City's grant contribution, or any portion thereof, for any purpose
that violates local, state, or federal law, including, but not limited to, the Establishment
Clause.
6. INDEMNIFICATION
6.1. To the fullest extent permitted by law, Grantee shall indemnify, defend and hold
harmless City, its City Council, boards and commissions, officers, agents, volunteers, and
employees (collectively, the "Indemnified Parties") from and against any and all claims
(including, without limitation, claims for bodily injury, death or damage to property),
demands, obligations, damages, actions, causes of action, suits, losses, judgments,
fines, penalties, liabilities, costs and expenses (including, without limitation, attorney's
fees, disbursements and court costs) of every kind and nature whatsoever (individually,
a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or
indirectly) to this Agreement (including the negligent and/or willful acts, errors and/or
omissions of Grantee, its principals, officers, agents, employees, vendors, suppliers,
consultants, subcontractors, anyone employed directly or indirectly by any of them or for
whose acts they may be liable or any or all of them).
6.2. Notwithstanding the foregoing, nothing herein shall be construed to require
Grantee to indemnify the Indemnified Parties from any Claim arising from the sole
negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall
be construed as authorizing any award of attorney's fees in any action on or to enforce
the terms of this Agreement. This indemnity shall apply to all claims and liability
regardless of whether any insurance policies are applicable. The policy limits do not act
as a limitation upon the amount of indemnification to be provided by Grantee.
7. GRANTEE INDEPENDENCE
In the performance of this Agreement, the Grantee, and the agents and employees of
Grantee, shall act in an independent capacity and are not officers, employees or agents
of the City. The manner and means of performing the Approved Uses are under the
control of Grantee, except to the extent they are limited by statute, rule or regulation and
the expressed terms of this Agreement. Nothing in this Agreement shall be deemed to
South Coast Repertory, Incorporated Page 4
constitute approval for Grantee or any of Grantee's employees or agents, to be the agents
or employees of City. Grantee shall have the responsibility for and control over the means
of performing the Approved Uses, provided that Grantee is in compliance with the terms
of this Agreement. Anything in this Agreement that may appear to give City the right to
direct Grantee as to the details of the performance or to exercise a measure of control
over Grantee shall mean only that Grantee shall follow the desires of City with respect to
the results of the Approved Uses.
8. PROHIBITION AGAINST TRANSFERS
Grantee shall not assign, sublease, hypothecate or transfer this Agreement or any of the
services to be performed under this Agreement, directly or indirectly, by operation of law
or otherwise without prior written consent of City. Any attempt to do so without written
consent of City shall be null and void.
9. NOTICES
9.1. All notices, demands, requests or approvals to be given under this Agreement
shall be given in writing and conclusively shall be deemed served when delivered
personally or on the third business day after the deposit thereof in the United States mail,
postage prepaid, first class mail, addressed as hereinafter provided.
9.2. All notices, demands, requests or approvals from Grantee to City shall be
addressed to the City at:
Attn: Library Services Director
Library Services Department
City of Newport Beach
100 Civic Center Drive
P.O. Box 1768
Newport Beach, CA 92658-8915
9.3. All notices, demands, requests or approvals from City to Grantee shall be
addressed to Grantee at:
Attn: Jim Goss
South Coast Repertory, Incorporated
PO Box 2197
Costa Mesa, CA 92628
10.TERMINATION
10.1. Termination for Cause. Grantee shall be in default if Grantee fails or refuses
to perform any duty required by the Agreement or performs in a manner inconsistent with
the terms, conditions and restrictions in this Agreement. In such event, City shall give
Grantee, thirty (30) days written notice to cure, if the default can be cured and City shall
be entitled to terminate this Agreement if Grantee has not cured the default within the
thirty (30) day cure period. City shall be entitled to immediately terminate this Agreement
if the default cannot be cured through corrective action. If terminated for cause, Grant
South Coast Repertory, Incorporated Page 5
Funds shall be returned to the City pursuant to Section 5. This Agreement is made on an
annual basis, and as such is subject to non -renewal at its termination.
10.2. Termination without Cause. City may terminate this Agreement at any time
with or without cause upon seven (7) days written notice to Grantee, any remaining Grant
Funds in Grantee's possession at the time of termination shall be returned to City
pursuant to Section 5.
10.3. Specific Performance. Grantee agrees that the City has the legal right, and all
necessary conditions have been satisfied, to specifically enforce Grantee's obligations
pursuant to this Agreement.
11. STANDARD PROVISIONS
11.1. Recitals. City and Grantee acknowledge that the above Recitals are true and
correct and are hereby incorporated by reference into this Agreement.
11.2. Compliance With all Laws. Grantee shall at its own cost and expense comply
with all statutes, ordinances, regulations and requirements of all governmental entities,
including federal, state, county or municipal, whether now in force or hereinafter enacted.
11.3. Waiver. A waiver by either Party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether of the
same or a different character.
11.4. Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
11.5. Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Grant Proposal or any other
attachments attached hereto, the terms of this Agreement shall govern.
11.6. Interpretation. The terms of this Agreement shall be construed in accordance
with the meaning of the language used and shall not be construed for or against either
party by reason of the authorship of the Agreement or any other rule of construction which
might otherwise apply.
11.7. Amendments. This Agreement may be modified or amended only by a written
document executed by both Grantee and City and approved as to form by the City
Attorney.
11.8. Severability. If any term or portion of this Agreement is held to be invalid, illegal,
or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions
of this Agreement shall continue in full force and effect.
11.9. Controlling Law And Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
South Coast Repertory, Incorporated Page 6
Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
11.10. Equal Opportunity Employment. Grantee represents that it is an equal
opportunity employer and it shall not discriminate against any contractor, employee or
applicant for employment because of race, religion, color, national origin, handicap,
ancestry, sex or age or any other impermissible basis under law.
11.11. No Attorney's Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorney's fees.
11.12. Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one and the same instrument.
[SIGNATURES ON NEXT PAGE]
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IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'§ OFFICE
Date: l 6 1
By:�
{ : Aaron C. Harp
City Attorney 121
ATTEST:
Date:
Leilani 1. Brown
City Clerk
Attachment: Exhibit A: Grant Proposal
CITY OF NEWPORT BEACH,
A California municipal corporation
Date: ,Q - t4
By:
Gra . Leung
Cit anager
GRANTEE: SOUTH COAST
REPERTORY, INCORPORATED, a
Cal ifornyor�profit corporation
Date: ( R / XO
By:
Samue Tang
[END OF SIGNATURES]
South Coast Repertory, Incorporated Page 8
Exhibit A
South Coast Repertory, Incorporated Page A-1
NEWPORT BEACH CITY ARTS COMMISSION
2019-20 CULTURAL ARTS GRANT APPLICATION
(Applications must be typed or word -processed- you may reformat on the computer as long as it
appears the same: i.e. use Times New Roman 12 point and the same pagination.)
South Coast Repertory (SCR)
Popular Name of Organization
South Coast Repertory, Inc.
Legal Name (if different) Federal Tax ID No.
655 Town Center Drive, PO Box 2197
iviaining Haaress
Costa Mesa 92628
City Zip
Jim Goss 714-708-5521
Contact Name Telephone
714-708-5529 iimna scr org scr org
FAX e-mail Web Site
Orange County, CA
Geographical Area Served
Have you received a City of Newport Beach Cultural Arts Grant before? Yes If so, when? 2004, 2005,
2006,2007,2008 2009, 2010 2011 2012 2013 2014 2015 2016
Year organization was founded 1964 Number of paid staff 85 # of active volunteers 400
Total amount requested: (from request line of project budget) $ 5,000.00
Estimated number of people in Newport Beach that the proposed project(s) will serve: 700
CULTURAL ARTS GRANT APPLICATION
Briefly describe below your organization's purpose, mission, and goals.
Purpose: 1) Present plays that meet the highest standards of artistic and literary excellence. SCR offers
thirteen plays on two stages, including the Theatre for Young Audiences series and performances of A
Christmas Carol during the holiday period. Both stages present classic and modern repertoires as well as
premieres by America's finest playwrights. 2) Serve the Orange County community by providing education
and outreach programs that bring the vitality and magic of professional theatre to all children, especially
those in underserved areas.
Mission & Goals: SCR was founded in the belief that theatre is an art form with a unique power to
illuminate the human experience. We commit ourselves to exploring urgent human and social issues
of our time, and to merging literature, design, and performance in ways that test the bounds of
theatre's artistic possibilities. We undertake to advance the art of theatre in the service of our
community and aim to extend that service through educational, intercultural, and community
engagement programs that harmonize with our artistic mission.
Identify and describe why there is a need in the Newport Beach Community for your proposed
project/program. Include a quantitative description of the need and on what you based your findings
(i.e. "Based on a study done by the PTA, there are one hundred children in the 4th -6th grades at
Newport Elementary who have had no training with musical instruments.") Describe how you have
determined that your organization is the best organization for the proposed project/program.
National studies have shown that arts education is critical in developing the creative thinking needed
to succeed in 21 st century careers. Additionally, the NEA found that at -risk students, with access to
the arts, exhibit better academic results, increased workforce opportunities, and better civic
engagement. And, in California, arts education is especially important as it is estimated that the
creative industries account for 1 out of every 10 jobs and provide nearly $300 billion annually to the
state's economy. Despite these statistics, the number of public schools offering arts education remains
low and educators continue to cope with fiscal issues and the focus on STEM education. Regardless of
these challenges, nearly 100% of residents surveyed by Arts Orange County felt that exposure to the
arts is critical for the education and development of children.
SCR's Theatre for Young Audiences (TYA) program is the only professional youth -oriented theatre
company in Orange County. The program serves the community by providing educators with an
opportunity to introduce students to the wonder of live professional theatre in an academically
significant way at no cost to the schools. Since it was launched in 2003, the community need for this
type of program has dramatically grown as schools struggle to cope with budgetary and testing
restraints on a state and local level.
A winner of the Orange County Department of Education's "Outstanding Contribution to Education
Award", SCR has a decades -long partnership with local educators that continues to be vital for students
to receive arts education and meet the Performing Arts Content Standards adopted by the California
Department of Education. SCR has met this need with TYA's free weekday matinees that have served
more than 140,000 children from hundreds of schools over the past 16 years.
Describe the specific project/program that will be funded by a cultural grant. Include how the
proposed project/program will be implemented and outline a schedule or project timeline, with
planned dates and locations. Identify individuals and groups involved, particularly artists and
performers, and describe their roles and responsibilities. Describe the background and qualifications
of your organization and key personnel to be involved in the program. Remember: the City funds
only projects and programs- not operating expenses. These projects and programs must promote
community involvement and awareness of the arts in Newport Beach.
Is this a new or existing X project/program?
The funding is for SCR's Theatre for Young Audiences (TYA) program, an annual series of three
professionally produced plays created especially for children. Initiated by SCR in 2003, TYA extends
the range of the theatre's offerings and makes available to the community original, SCR -
commissioned world premieres and existing adaptations of popular and classic children's literature. As
the only professional youth -oriented theatre company in Orange County, TYA's main purpose is to
introduce the vitality and magic of professional theatre to all Orange County children, especially those
in underserved areas.
TYA is a valuable learning tool, helping school districts meet the California Department of Education
content standards for Visual and Performing Arts and English -Language Arts at little or no cost to the
schools. Every student receives a specially created program booklet that contains biographical
information about the playwright, actors and production professionals and also includes educational
games and stimulating activities based on the play's central themes. In addition, SCR offers educators
a more focused and comprehensive study guide online that offers lesson ideas and exercises for
teachers to use before and after their theatre visit. (see attached study guide for Naked Mole Rat)
SCR's new Artistic Director, David Ivers, is responsible for dramaturgy and literary leadership of the
2019-20 TYA Program, in conjunction with Associate Artistic Director, John Glore. John was the
Literary Manager at SCR from 1985 through 2000, and was also the Dramaturg for Center Theatre
Group of Los Angeles. In collaboration with David, John has helped to create the 2019-2020 TYA
season, which will include casting decisions and thoughtful attention to the highest production values.
Administration of the program is under the supervision of our Conservatory and Educational
Programs Director, Hisa Takakuwa, a seasoned educator and theatre professional with more than 25
years of experience at SCR. Her credentials include a degree in theatre and government from Smith
College and an M.F.A. from the California Institute of the Arts.
Scheduling of school visits is the responsibility of our Educational Programs Associate, Janis
Morrissette, who has more than 20 years of experience at SCR working with Orange County school
districts in scheduling SCR's education and outreach programs.
Timeline for the 2019 - 2020 TYA season:
August 2019 - week-long workshops for each 2019-20 TYA Production
October 2019 - rehearsals begin for Alexander and the Terrible, Horrible, No Good Very Bad Day
November 2019 - performances of Alexander and the Terrible, Horrible, No Good Very Bad Day
January 2020 - rehearsals begin for Where the Mountain Meets the Moon
February 2020 - performances of Where the Mountain Meets the Moon
April 2020 - rehearsals begin for Dory Fantasmagory
May - June 2020 - performances of Dory Fantasmagory
The following plays will be produced during the 2019-20 TYA Season:
Alexander and the Terrible, Horrible, No Good Very Bad Day (performances, November 8 - 24, 2019)
Book and lyrics by Judith Viorst - Music by Shelly Markham - Directed by Kari Hayter
From the moment he wakes up with gum in his hair, to his broken nightlight at bedtime, things just
do not go Alexander's way. Throw in a trip to the dentist, a copy machine mishap and lima beans
for dinner, and it's no wonder he wants to move to Australia! This delightful musical version of the
popular book can turn around any bad day and put a smile on even the crabbiest of faces.
Where the Mountain Meets the Moon (performances, February 7 – 23, 2020)
Book, music & lyrics by Min Kahng - Based on novel by Grace Lin - Directed by Jennifer Chang
A thrilling musical adventure filled with magic, mystery and fantastical creatures. Young Minli's
poor village desperately needs good fortune, so she sets out on a quest to find The Old Man in the
Moon, who holds all the answers to life's questions. Along the way, Minli rescues a dragon,
encounters the dreaded Green Tiger and, by drawing wisdom from her father's stories, moves closer
and closer to riches greater than gold. Adapted from the best-selling book based on Chinese folklore.
Dory Fantasmagory - World Premiere (performances, May 22 - June 7, 2020)
A play by John Glore - Adapted from the book by Abby Hanlon - Directed by Casey Stangl
Move over Junie B. Jones, here comes Dory! She has a BIG personality and an imagination to
match. It's tough being the baby of the family. Her sister and brother won't play with her, everyone
ignores her important questions and there are monsters living all over the house—like scary Mrs.
Gobble Gracker. With the help of her imaginary friends, can Dory face the truth and finally get the
one thing she wants most?
4. Define or describe the segment of the population in Newport Beach that you intend to serve by your
project/program. Include such things as age, location, numbers served, etc.
A $5,000 grant from the Newport Beach Arts Commission will help offset the cost of providing
approximately 700 Newport Beach elementary school children with the opportunity to experience a
weekday matinee performance of the world premiere of Dory Fantasmagory, scheduled to be
presented in SCR's state-of-the-art Julianne Argyros Theatre in May 2020.
5. Complete the project budget form. Address only the budget for the specific project, not your annual
operating budget. For multi -project proposals, please duplicate and fill out a budget for each project.
Please annotate the budget at the bottom if there are details (such as a breakdown of personnel or a
marketing budget) critical to the proposal.
PROJECT BUDGET* Funding from the Funding from
City of Newport Beach Other Sources
EXPENSES -Personnel
Artistic $5,000 $ 211,000
Administrative/Marketing $ 231,000
Technical Production $ 338,000
T �iTT_11 T(T h
r_n.r r.rM ar'a-v pera[m2
Facility Expense/Space Rental
N/A
Marketing
$ 113,000
Production/Exhibition
Expense
$ 82,000
Touring/Presentation Expense
$ 26,000 (Royalties)
Educational Materials
Incl. in other operating expenses
Transportation
$ 18,000
Equipment
Other (if greater than 10%,
annotate below)
$ 166,000 ***
GRAND TOTAL
$5,000 $1,185,000
*Estimated **Bus transportation subsidies for Title I schools. ***Subsidies to provide free tickets for weekday matinees
6. Describe the expected quantifiable outcomes of your project/program and how you will evaluate the
results. Be veru specific in addressing the ways that you will determine that your project/program met
the needs that you identified and accomplishes the goals you set out to achieve (i.e. you provide 50
hours of musical instruction and instruments to the 100 children at Newport Elementary school as
measured by music store rental receipts and logs of instructors.)
SCR will present a live, professionally -staged musical play at SCR's state-of-the-art Argyros Theatre
for as many as 700 elementary school children from among Newport Beach area elementary schools.
The following outcomes are expected:
provide a meaningful introduction to the theatrical arts for school children through an
engaging live theatre experience
• incorporate theatre into the educational experience of elementary school children with an
entertaining, thematically -appropriate play with subject matter supported by on-line study guides
• expand the range of educational tools available to teachers through an intellectually
stimulating musical play which can act as a reinforcing supplement to classroom instruction.
SCR collects the following qualitative and quantitative feedback to help evaluate each TYA production:
• the number of students attending free weekday school matinees
• letters from students and teachers who attended the free matinees
• written surveys to teachers from participating schools
• number of subscriptions and single tickets sold for each public performance
7. Attachments Requested
Please do not send material in excess of what is requested • it will not be seen by the City Arts Commission.
• A list of Board Members and their affiliations
• A recent list of individuals, corporations and foundations that provide organizational support- not
to exceed one page.
• If you are a 501(c) (3) organization attach a copy of your IRS determination letter (or your fiscal
agent's) indicating tax exempt status.
• One brochure and/or one press clipping. Do not send photos, videos, CDs or any other extraneous
material. It will not be presented to the City Arts Commission.
8. Please complete this operating budget form for 2018!19 and 2019/20. This is not the
project/program budget for which you are applying, but your overall organizational budget.
You may annotate at the bottom if there are details critical to the proposal.
OPERATING BUDGET
I. Income (cash only)
0
0
Contributed
$ 3,149,000
$ 3,778,000
Earned
$ 5,824,000
$ 5,523,000
Total Income
$10,895,000**
$11,433,000**
II. Expenses
0
0
Program
$ 1,112,000
$ 1,185,000
General and Administrative
$ 1,535,000
$ 1,552,000
Marketing and Develop
Development
$ 838,000
$ 870,000
Total Expenses
$10,895,000
$11,433,000
III. Operating Surplus/Deficit
(Income minus Expenses)
0
0
IV. Fund Balance at
0
Not budgeted
:1
Beginning of Year
0
V. Accumulated Surplus
(Deficit)
0
0
(Add lines III and IV)
VI. In -Kind Contributions
(attach schedule if greater than
Not budgeted
Not budgeted
:1
10% of total income)
* Our fiscal year ended 8,3 1, so we are now in our 2019-20 (FY20) budget year.
** Includes endowment income and release of multi-year gifts
9. I verify that the information submitted in this application is true and correct to the best of my
knowledge.
Name t y : 0 5 S
Signatures,`- --
Title - i
?�
--- -- -Date
6