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Home My WebLink AboutC-8619-1 - Grant Application for Balboa Island/Corona del Mar Microtransit Feasibility Study (Project V)CITY OF NEWPORT BEACH Balboa Island/Corona del Mar Microtransit Feasibility Study OCTA Comprehensive Transportation Funding Program (CTFP) Community -Based Transit/Circulators (Project V) H i r �rHWl; AJ)T 42 OW 1 I -•W Balboa Island • BALBOAFUNZONE • BALBOA PIER IFGEND POINT OF INTEREST FASH ON ISLAND MALL Nert E'. Cen er NEWPORT • TRANSPORTATION CENTER 0VIC CENT ER • CIVIC CENTER ESR 14P Irvne i Terrace CORONA EL MAR PLAZA SHO INO CTR rA Balboa Corol I Peninsula v CORONA DEL F:: 'SIN STATE BEACH PREPARED FOR: Orange County Transportation Authority 600 S. Main Street Orange, CA 92868 December 12, 2019 OASIS SENIOR :ITIZENS CENTER del Mar hk,Y a� ,ane N PREPARED BY: City of Newport Beach 100 Civic Center Drive Newport Beach, CA 92660 City of Newport Beach OCTA Project V 1. Application..................................................................................................................... 1 2. Project Scope of Work................................................................................................... 6 • Project Description......................................................................................................... 6 • Project Location Map..................................................................................................... 7 • Project Need................................................................................................................... 9 • Goals and Objectives....................................................................................................10 • SOW Tasking................................................................................................................. 11 • Estimated Costs............................................................................................................ 15 • Schedule.......................................................................................................................16 3. Draft Resolution (to Council January 14, 2020).......................................................... 17 I OCTA PROJECT V 2020 Call for Projects Application & Scoring Criteria APPLICATION CHECKLIST Application materials should be submitted in the order they are listed below. Refer to the CTFP Guidelines for more detailed application requirements. Points shown are the maximum points given per category. Completed Application ✓ Board/Council Resolution (Draft Permitted Initially) ✓ Scoring Criteria— 100 Points Total (NOT APPLICABLE FOR PLANNING APPLICATION) Financial Commitment (15 Points) ❑ Cost Effectiveness (10 Points) ❑ Estimated Operating Cost per Revenue Vehicle Hour ❑ Lease/Cost Estimates & Project Backup Documentation ❑ Project Readiness (10 Points) ❑ Project Implementation Schedule ❑ Planning and Environmental Documentation ❑ Operations Plan (15 Points) ❑ Draft Timetable & Headways ❑ Route Map w/ Existing Transit Service ❑ Stop Locations Identified ❑ Fleet Size & Summary of Vehicle Types ❑ Maintenance Facilities Identified & Service Plan Developed ❑ Average Service Speed by Time Period ❑ Paratransit Plan ❑ Ridership Projection (5 Points) ❑ Projected Average Daily Boardings (Opening Year) ❑ Funding Plan (10 Points) ❑ Partnership Arrangements ❑ Service Coordination Plan ❑ Cost of ADA Service Considered/Addressed ❑ Service Type (15 Points) ❑ Agency Experience (10 Points) ❑ Community Benefit (10 Points) ❑ Updated: 10/14/2019 Page 1 of 5 OCTA PROJECT V 2020 Call for Projects Application & Scoring Criteria APPLICATION INSTRUCTIONS Local Agencies applying for Project V funds are required to complete and submit this application. Application materials must be included in the order in which they are listed on the Application Checklist. Any projects not in compliance with the CTFP Guidelines will not be eligible for funding. Applicant Information Agency: City of Newport Beach Project Manager: Brad Sommers, P.E. Title / Department: Principal Civil Engineer, Public Works Department Phone: 949-644-3326 Email: bsommers@newportbeachca.gov Project Title: Balboa Island/Corona del Mar Microtransit Feasibility Study Project Description The City of Newport Beach requests $58,500 in funding for new service planning from OCTA's Project V. The proposed project will determine the feasibility of a new microtransit service in two of the most popular areas of the City: Balboa Island and Corona del Mar with potential connection to Newport Center and Irvine Terrace. Growing traffic congestion, limited parking, and limited mobility are ongoing and growing concerns for area merchants, their employees, and residents, creating a need for new solutions, such as microtransit. These areas combine dense housing with high-value destinations for residents and visitors offering a broad range of retail, restaurant, and entertainment activities. The target areas are also vital elements of the City's tourist economy. The long-term success of these economic engines is closely tied to the ease of mobility and parking of the residents, employees and visitors within the focus area. The proposed study will identify whether a microtransit service will alleviate congestion and parking concerns, be cost effective and beneficial to the community. The study will examine ridership and demand, potential routes and stops, vehicle options, operational and cost details, ADA accessibility, etc. The feasibility study will include significant community outreach to gather input and garner support. The City will hire an expert consultant to conduct the feasibility study, and estimates that the Consultant will spend approximately 500 hours to complete the study and produce the written feasibility study that includes recommended alternatives that can be implemented through Project V and coordinates with existing services such as OCTA bus service, Balboa Peninsula's trolley services, and others. The Consultant will be assisted by staff from the City's Public Works Department along with other potential partners within the Balboa Island, Corona del Mar and Newport Center communities. The City will provide the required 10% match for the proposed project in addition to providing support to the Consultant in project management and reporting, providing data and information, assisting with community outreach, and providing input and guidance on the study's required analyses. Additional details are provided in the attached Scope of Work, including need for the project, description of the proposed service area, tasking, cost estimate, funding plan, and schedule. Updated: 10/14/2019 Page 2 of 5 OCTA PROJECT V 2020 Call for Projects Application & Scoring Criteria Describe Source of Agency Funds: The required 10% match ($6,500) will be sourced from the City of Newport Beach Contribution Fund. Cost Effectiveness Operating Cost per Boarding Opening Year: Proposed Funding Summary Annualized Operating & Capital Cost per Passenger: N/A for planning project Total Project Cost: $65,000 Match Rate: N/A for planning project 10% Capital Funding: N/A for planning project Level of Commitment: Commitment Letter Operating Reserve: N/A for planning project Non -Applicants: N/A for planning project Proposed Funding Breakdown Include anticipated expenditures (i.e. Bus stops, staff time, marketing, etc.) Ca ital Operations & Maintenance O&M Expenditure Anticipated Cost Expenditure Anticipated Cost Click to add $ Click to add Click to add $ Click to add Click to add $ Click to add Click to add $ Click to add Click to add $ Click to add Click to add $ Click to add Click to add $ Click to add Click to add $ Click to add Initial Marketing Planning Expenditure Anticipated Cost Expenditure Anticipated Cost Click to add $ Click to add Consultant to Conduct Feasibility Stud $ 65,000 Click to add $ Click to add Click to add $ Click to add Click to add $ Click to add Click to add $ Click to add Click to add $ Click to add Click to add $ Click to add Describe Source of Agency Funds: The required 10% match ($6,500) will be sourced from the City of Newport Beach Contribution Fund. Cost Effectiveness Operating Cost per Boarding Opening Year: N/A for planning project Annualized Operating & Capital Cost per Passenger: N/A for planning project Project Readiness Opening Month and Year: N/A for planning project Phase Ready: N/A for planning project Updated: 10/14/2019 Page 3 of 5 OCTA PROJECT V 2020 Call for Projects Application & Scoring Criteria Special Event Transit (If Applicable) (Add additional pages if needed) Projected Average Daily Boardings 1st Year: Total Annual Boardings Annual Operating Days N/A for planning project Event Name Date Time Location Community/Activity Centers/Tourist Attractions Served: N/A for planning project Select date. Click here to Click here to enter text. Click here to enter text. enter text. Click here to enter text. Select date. Click here to Click here to enter text. enter text. Click here to enter text. Select date. Click here to Click here to enter text. enter text. Click here to enter text. Select date. Click here to Click here to enter text. enter text. Minimum Eligibility YES NO A Applicant is eligible to receive M2 funding: ✓ ❑ B Supplement rather than supplant existing transit services: N/A -planning project ❑ ❑ C Projects meet ADA requirements: N/A -planning project ❑ ❑ D Financial plan for ongoing operations & maintenance: N/A planning project ❑ ❑ E Project approved by Board/Council and partner jurisdictions: Resolution to go ✓ ❑ to City Council January 14, 2020 for approval F Local funding meets minimum 10% match requirement: ✓ ❑ Transit Usage (Provide rationale with application materials) Projected Average Daily Boardings 1st Year: Total Annual Boardings Annual Operating Days N/A for planning project Fixed -Route Bus/Rail Connections Number of fixed -route connections (w/in 1/4 mile): N/A for planning project Community Connections (Add additional pages if needed) Community/Activity Centers/Tourist Attractions Served: N/A for planning project Click here to enter text. N/A for planning project Click here to enter text. Click here to enter text. Updated: 10/14/2019 Page 4 of 5 OCTA PROJECT V 2020 Call for Projects Application & Scoring Criteria Proposed Service Type Proposed Project/Service Service N/A for planning project Type Agency Experience (Add additional pages if needed) Balboa Peninsula See attached Scope of Work for description Previously Operated Trolley Service Oasis Senior Shuttle See attached Scope of Work for description (List All Applicable) Service Description (Include service length) Has a feasibility study been completed for the proposed service? If so, please Yes ❑ No attach the study to the application packet. Applicant is requesting Pre -Award Authority (See page 6-3 of the Guidelines Yes ❑ No for pre -award authority provisions): Additional Comments As required, attached is a detailed Scope of Work that outlines the need for the feasibility study, goals and objectives for the proposed service, the list of tasks required to complete the feasibility study, the proposed schedule, the City's staffing plan, and additional details about the City's experience with similar transit services. I hereby certify that the information provided herein this form is accurate and consistent with accompanying documentation. / further certify that the above information has been approved by Council resolution and that awarded funds will not be used outside of their intended purpose. Brad Sommers, P.E.��' Name (Print) �,ggnat,,,�� E Updated: 10/14/2019 Page 5 of 5 Orange County Transportation Authority Community -Based Transit/Circulators (Project V) SCOPE OF WORK Balboa Island/Corona del Mar Microtransit Feasibility Study INTRODUCTION The City of Newport Beach (population 85,326) requests $58,500 in funding for new service planning from OCTA's Project V. The proposed project will determine the feasibility of a new microtransit service in two of the most popular areas of the City: Balboa Island and Corona del Mar, with potential connection to Newport Center and Irvine Terrace. The idea was first posed by Balboa Island and Corona del Mar business owners and residents, who approached the City requesting assistance in addressing congestion, which they fear poses a barrier to the mobility of the residents and long-term sustainability of the City's tourism industry. The City has enjoyed a record high -number of visitation numbers with 7.3 million people passing through the City in 2017 generating $1.213 in spending, $43M in local taxes (the third-largest revenue source for the City), and supporting 16,000 jobs. Two similar microtransit services, FRANC (Free Rides Around Newport Center), and FRAN (Free Rides Around the Neighborhood) in Anaheim, as well as the Balboa Peninsula Trolley have raised awareness among business owners and residents of the potential of microtransit to improve mobility in small, dense and congested areas. PROPOSED SERVICE AREA The study's area of focus is Balboa Island and Corona del Mar with possible connection to Newport Center and Irvine Terrace (see map next page). Ralhna Island This 0.2 -square mile island community is home to more than 3,000 people and more than 100 business. With densely placed homes and as a key Newport Beach tourist attraction, parking and mobility are challenging year-round, and especially during the peak summer season. Contributing to the concern is the sheer number of visitors, limited number of on - street parking spaces, and narrow streets, many of which are one-way. Access to the Island is limited to a short two-lane bridge and the Balboa Island Ferry, a privately operated fleet of three, three - car ferryboats. Fig. 1: Summer holiday traffic pictured on Balboa Island (2018). FASHION _ \ ISLAND MALL NIVVMrt EN Cen er NEWPORT \ • TRANSPORTATION CENTER H IN IC'ET COASTHwy ApT42,000 \ qyM CENTER C1,1� CPJTE - I.E -:E OF O . I .E 11 TI1ICT•z �gPs¢O Balboa Irvine -L = - Terrace �o FE Island 9Q • BALBOA FUN ZONE BS SnR d�Y CORO HOMAR CTRSA P YQ OASIS SENIOR CENTER O, n "ITIZENS • BALBOA PIER -O\O O'. Balboa CoronO del Mar Peninsula W LEGE'.. ��hy PANT rF I`:TE�E�:T co,or•IA EEL a.Ail meati STATE REACH aQ 40 Corona del Mar Corona del Mar (CdM) is a residential community with a vibrant commercial area that has an abundance of upscale stores and restaurants. CdM has bluffs offering celebrated ocean views and popular public beaches. Limited mobility in this roughly 0.6 -square -mile area is due to constrained capacity, substantial pedestrian and bicycle activity, and on -street parking friction. Coast Highway, the primary route through Corona del Mar, is a regional facility (continuation of State Route 1) carrying a large amount of through traffic during the morning and evening peak hour periods. Due to its constrained width and capacity, Coast Highway often bottlenecks, creating congestion within CdM. tee, .a. ,p�%j�%;✓ G.'.. / ` ani Fig. 2: Corona del Mar pictured. Coast Highway highlighted, showing the hundreds of restaurants, shopping, ILand other high-value destinations for visitors, employees, and residents. Newport Center Newport Center is a residential, business, shopping, and entertainment district located on a bluff overlooking Newport Harbor and centered around the Fashion Island regional shopping mall, which is one of the premier shopping venues in the County. Newport Center occupies a large city block that is approximately 0.7 -square miles. In addition to the nearly 170 retailers and entertainment venues at Fashion Island, there are numerous businesses, condominiums and hotels. Circulation and parking can be challenging and led the Center's owner to develop their own microtransit solution (FRANC) focused on the Center's customers, residents and employees (see more information about the service below). Irvine Terrace This area is almost entirely residential bordered by Coast Highway. Close proximity to Balboa Island, Corona del Mar and Newport Center provide potential benefit for this neighborhood through a transit option, allowing residents to travel the last mile without single occupancy use of their vehicle. Fig. 3: Newport Center's numerous office buildings, residential condominiums, hotels pictured around the centrally located Fashion Island mall. COORDINATION WITH AND CONNECTIVITY TO EXISTING SERVICES The proposed study would consider, coordinate, and align proposed services with existing adjacent and overlapping transit services including: • FRANC — Free Rides Around Newport Center is focused on moving employees, residents, and visitors in a concentrated area around the Fashion Island mall within Newport Center. The proposed service would provide service across a broader area of Newport Center, and through neighboring Corona del Mar and across the harbor to Balboa Island. FRANC is operated by Irvine Company; • The Balboa Peninsula Trolley — the City's free, peak -season trolley debuted in 2017. The service provides visitors and residents the ability to visit and travel the Peninsula (another of the City's congested tourist destinations) and leave their car at a remote parking lot. The popular service was launched and is operated with funding from OCTA's Project V; • Oasis Senior Center Shuttle — The Oasis Shuttle provides seniors with transportation to/from their residence in Corona del Mar and Newport Coast. The service connects them with medical appointments, shopping, essential errands, and the Oasis Senior Center. The program is operated by the City and users are charged a small fee from $1.50 to $3.00 depending on the destination; and • OCTA's local bus service (which has stops throughout the target area); Newport Transportation Center located in Newport Center (from which riders can access destinations throughout Orange County including John Wayne Airport, Amtrak and Metrolink in Santa Ana and Anaheim); and paratransit service offered through Oasis Senior Center located in Corona del Mar. PROJECT NEED 1. Improved Mobility for Visitors, Employees, and Residents. Growing traffic congestion and limited parking present growing concerns for area merchants, their employees, and residents. Parking issues and congestion in the service areas are common and impacts are significantly increased during the peak summer season. During June, July and August, traffic is substantially higher than typical spring/fall or winter conditions. Volumes on already congested roadways generally increase by almost 30%. Microtransit will enhance mobility for persons who live in the area allowing them to leave their car at home and still access major points of interest in the service area. The Federal Highway Administration reports that more than 35% of vehicle trips are under two miles, presenting a great opportunity for residents to take advantage of an easy-to-use service and avoid congestion and parking woes. Significantly, microtransit also offers a first -last mile solution for tourists and others who are driving from distant locations. Visitors could utilize under -used parking on the perimeter of the service area and use microtransit to reach their destination. For example, a family residing in Los Angeles County could make a day -trip to Newport Beach by driving to the City, parking at a lot near the service area, and taking microtransit to Fashion Island to shop; they could then pick up the service yet again to travel to the beach in Corona del Mar. At the end of their day, the service would take them back to their car. They will have enjoyed all of the amenities of the area without the hassle of parking and without having to navigate the traffic that is inevitable once in these areas. Microtransit options often are quiet and emission -free, leaving a smaller "footprint." Service will be designed to take advantage of less -used roadways, and part of the study will be to identify perimeter parking options, route options, coordination with other transit services (described above) to maximize mobility options, and to work with the City's Public Works Department to ensure that the routes do not cause unanticipated circulation issues. 2. Threats to Long -Term Economic Sustainability in the Proposed Service Area. As noted above, the tourism industry is the third largest revenue source for the City providing $43M annually in local taxes and supporting 16,000 jobs. Concerns among area merchants are the impetus for discussions of microtransit, and specifically concerns about the sustainability of their businesses in the face of degraded mobility in the service area. Balboa Island merchants have noted minor decreases in sales that have driven them to identify possible causes; they question whether the area's congestion and limited parking is a barrier to visitors. The long-term success of the City's economic engines is closely tied to the ability of employees and visitors to easily travel to and from their destinations. COMMUNITY AND STAKEHOLDER PARTICIPATION The project will include a robust outreach effort (described in detail in the Tasking section below) that supports the project as follows: • Considers and incorporates: o Outreach and feedback already received from previous traffic calming studies conducted throughout the City; o Existing local data that illustrate mobility, circulation, and parking conditions; and o Information from similar microtransit projects including The Irvine Company's FRANC microtransit service and Anaheim Resort Transportation's FRAN; • Utilizes best practices used by the City in previous community engagement efforts such as Town Hall and community associations meetings; and • Solicit support from potential project partners in the community, such as businesses and homeowner's associations, that have shown interest in the project. RESPONSIBLE PARTIES The City of Newport Beach (Public Works Department) will be responsible for project implementation, administration, and performance. The City will engage an experienced Consultant to conduct the feasibility study and all associated analyses. The Consultant will assist with community and stakeholder outreach activities, including sharing summaries of their analyses and preliminary vision for the proposed service. The Consultant will be responsible for developing the draft and final Balboa Island/CdM Microtransit Feasibility Study. GOALS AND OBJECTIVES The goal of the feasibility study is to identify whether microtransit service in the proposed service area is feasible, cost effective and beneficial to the community. The objectives include: • Conduct analyses of: ridership/demand, routes and stops, different types of possible vehicles, operation details and the roles of the City and its partners, ADA accessibility, costs and benefits, and identify potential funding sources; • Conduct community outreach to ensure that the voices and concerns of residents, merchants, and other stakeholders are heard, and all planning activities accommodate their interests to the greatest extent possible; • Identify preferred alternatives, make recommendations, and identify next steps; and • Develop a written feasibility study that details the above, and present to OCTA and the City Council for approval. The project is aligned with the City's own goals (as stated in the General Plan) to: • Reduce summertime visitor traffic impacts including implementing services that encourage use of remote visitor parking and expanded transit (e.g., bus or shuttle) to reduce visitor traffic (CE 1); • Implement a transportation system that provides mobility for residents and encourages use of public transportation as an alternative to automobile travel, including identifying services for Special Need Populations (e.g., elderly, disabled, and other transportation disadvantaged persons), and focusing on seasonal services (CE 4); and • Reduce automobile travel through the use of travel demand management strategies and encourage the use of alternative transportation modes, such as ridesharing, carpools, vanpools, public transit, bicycles, and walking; and provide facilities that support such alternate modes (CE 6). 10 TASKING (Preliminary) 1. PROJECT MANAGEMENT Task 1.1 — Consultant Procurement The City will develop and issue a Request for Proposals (RFP) for a Consultant to conduct the analyses, develop the written Feasibility Study, and participate in all community and stakeholder outreach events. Procurement will follow the City's established procedures, and the City will make their selection based on qualifications, directly -related experience, and cost-effectiveness. Task 1.2 — Project Monitoring During the course of the project, the City will conduct regularly -scheduled meetings with the Consultant (in-person and via telephone) to monitor project progress, identify project implementation barriers and identify solutions, and discuss upcoming tasks. The City will monitor the project's budget and timeline to ensure the project stays on -track, and will be responsible for ongoing quality control monitoring of the Consultant. Task 1.3 — Semi -Annual and Final Performance Reporting The City will develop and submit semi-annual reports and the final report to OCTA in a timely manner as prescribed in the grant agreement. The reports will summarize project progress and obstacles, and will include copies of deliverables. Task 1.4 — Reimbursement Requests The City will develop and submit reimbursement requests to OCTA in a timely manner as prescribed in the grant agreement. Deliverables: Procurement materials (e.g., RFP, list of applicants, materials from the selected Consultant). Semi-annual progress reports. Reimbursement requests. 2. CONDUCT PROJECT KICK-OFF MEETING The City will plan and conduct a kick-off meeting with the Consultant and OCTA to review and discuss the grant agreement, implementation expectations and timelines, reporting and invoicing, and immediate and long-term action items. Deliverables: • Meeting agenda, participant list, meeting minutes, and any additional materials produced for or after the meeting. 3. REVIEW EXISTING MATERIALS The Consultant will review existing materials including: • Related General Plan elements; • Information and data from traffic calming studies completed by the City; • Community profile and service area characteristics (including estimates of population and tourism growth); • Local data and information that show existing mobility, circulation, and parking conditions; • State of the industry studies and case studies of microtransit in other jurisdictions (review materials and interview relevant personnel); and 11 • Materials and data about existing transit options in the service area (e.g., OCTA buses, Newport Center's FRANC, Balboa Peninsula Trolley, etc.). Deliverables: • List of materials reviewed. 4. ESTIMATE DEMAND AND RIDERSHIP The City anticipates that the Consultant will conduct an analysis of demand and estimate potential ridership that includes the following: A. Calculate trip generation rates (predicting trips originating in the service area and trips destined for the service area). The Consultant will develop assumptions based on development types in the service area (i.e., hotel rooms, retail and restaurant square footage, office square footage, residential square footage, etc.), population, presence of major employers, etc., and make calculations based on standard trip generation models. The result will be a trip generation rate for microtransit and total number of likely daily trips in the proposed service area. B. Estimate parking utilization. The Consultant will inventory the parking spaces in the service area and in perimeter areas, and analyze utilization. This information will be used to develop service models that identify perimeter parking for visitors coming from outside the City. C. Review empirical data from microtransit operations in the State and across the county. Deliverables: • Description of the trip generation model including assumptions, data sources, and tabular data that shows rates and number of daily trips for various scenarios; • Findings from the parking utilization analysis including numerical findings and mapped locations of parking assets; and • Findings from the review of case studies and empirical data. 5. CONDUCT ANALYSES The Consultant will conduct a number of additional analyses to inform the development of the list of recommended alternatives. These analyses will examine: • Routes and Stops — A number of routes will be considered including on and off major roadways and using other less -utilized surface streets. Stops will also be considered in conjunction with major points of interest/high-value destinations, some of which are preliminarily outlined on the map provided above. • Vehicle types — Several types will be examined, and the Consultant will lean heavily on case studies of existing microtransit services and their experiences with various vehicles. Operation Details and Responsibilities — Details to examine include: the role of the City and its partners in operations and whether a 3rd party transit operator will be involved, fares (and payment methods if the service is not free), hours of operations, booking methods (i.e., ride -hailing apps, dial -a -ride, kiosks, etc.), coordination with existing services such as Newport Center's FRANC, various delivery concepts (i.e., direct hailing (purely demand responsive), high -frequency fixed -routes, or a hybrid), etc. ADA Accessibility — Accessibility will be considered in all of the analyses listed above. Potential Funding Sources — The feasibility study's recommended alternatives will include services that can be implemented with Project V funding, but the study will also examine the ability of partners to assist with operating costs, rider fees and other possible grant funding sources. 12 The analyses are listed separately, but they will be conducted concurrently as they are inter- related. For instance, possible routes are dependent on vehicle types, as certain vehicles such as Neighborhood Electric Vehicles have speed limit barriers that limit the streets on which they can operate; other vehicle types might be too wide to operate on narrow streets. Similarly, vehicle selection and route stops must take ADA accessibility into account. Deliverables: • For each analysis, the Consultant will detail the assumptions, analytic methods, and summary findings. 6. CONDUCT PUBLIC OUTREACH Task 6.1 — Schedule and Host Three Public Meetings Three public meetings will be held to describe the vision and benefits of the proposed microtransit project; share the results of the analyses conducted to -date; share information, success stories and challenges of other microtransit projects in the state and across the nation; and share initial recommended alternatives. The objective is to get feedback on the entire breadth of the proposed microtransit including delivery concepts, vehicles, routes, stops, etc. Meetings will be held in locations that are easily accessible and at convenient times of day (nights and/or weekends), and the City will ensure that access is ensured for all residents (i.e., access to the venues for persons with disabilities.) Invitations will be issued from both traditional media (e.g., paper notices, social media (including both the City's and potential partners' Facebook, Instagram, Twitter accounts and websites), and from handouts and posters that will be placed at businesses around the service area. Task 6.2 — Share Preliminary Recommendations on Social Media (`Virtual' Community/ Stakeholder Engagement) The City will share the preliminary recommendations online for review by persons who are unable to attend the public engagement meetings, and invite feedback. The online channel may include the City and potential partners' webpages and social media channels. The preliminary recommendations that will be posted may include possible route maps, photos of vehicle types, and descriptions of the proposed delivery concept. Deliverables: • Public meeting agendas, attendee list, meeting minutes, and photographs. • Copies of traditional and social media postings. • Copies of preliminary materials shared online and copies of feedback received (i.e., e-mails and/or regular letters). 7. CONDUCT BENEFIT COST ANALYSIS OF THE TOP RECOMMENDED ALTERNATIVES The Consultant will confer with the City and partners to identify three recommended service options. All recommended alternatives will be for services that can be implemented within the operating subsidy provided through Project V (as required), and all alternatives will coordinate with existing services as described above. The Consultant will conduct a benefit cost analysis for each of the three alternatives using a methodology to be identified by the Consultant and approved by City. Deliverables: • List (and description) of the three recommended alternatives. • Benefit cost analysis (BCA) results and description of the BCA model or software used. 13 8. DEVELOP DRAFT FEASIBILITY STUDY AND DISTRIBUTE FOR FEEDBACK The Consultant will develop the draft Balboa Island/CdM Microtransit Feasibility Study. The City anticipates that the following sample `Table of Contents' is representative of the final contents of the document (exact contents will be determined by the City after conferring with the Consultant). 1. Executive Summary 2. Community and Service Area Description 3. Need for the Project 4. Analysis Results: 4.1 Ridership/Demand 4.2 Routes and Stops 4.3 Vehicles 4.4 Operation Details and Responsibilities (including coordination with existing services) 4.5 ADA Accessibility 4.6 Community Interest and Support 4.7 Potential Partners and their Roles/Responsibilities 4.8 Potential Funding Sources 5. Preferred Alternatives, Cost -Benefit Analyses, and Recommendations 6. Goals and Metrics for the Recommended Service and Next Steps The draft Study will be provided to the following for review and feedback: City staff, City Council, OCTA, and potential project partners. Deliverables: Draft Balboa Island/Corona del Mar Microtransit Feasibility Study Summary of feedback received from reviewers. 9. DEVELOP FINAL FEASIBILITY STUDY AND SUBMIT FOR APPROVAL The Consultant will incorporate feedback received from the reviewers and will develop the final Feasibility Study document. The City will provide the final document to OCTA for review, and once final, the City will present the study document to the City Council for review. OCTA will be credited in all materials created during the course of the project. Deliverables: • Final Balboa Island/Corona del Mar Microtransit Feasibility Study 14 TASKS AND ESTIMATED COSTS 1 Project Management (including reporting, reimbursement requests, and City N/A N/A procurement) **Costs provided by the City outside of the grant** z Conduct Project Kick-off Meeting City 5 $650 Consultant OCTA 3 Review Existing Materials Consultant 50 $6,500 Project Partners 4 Estimate Demand and Ridership Consultant 50 $6,500 5 Analyze Possible Routes, Stops, Vehicles, Operations, ADA Accessibility, Partners and Consultant 160 $20,800 Roles, and Funding Sources. 6 Conduct Public Outreach (3 public or pop-up meetings) and social media outreach Consultant 50 $6,500 City Project Partners 7 Conduct Benefit Cost Analysis of the Top Recommended Alternatives Consultant 40 $5,200 8 Develop Draft Feasibility Study and Present for Review/Feedback (from OCTA, Consultant 120 $15,600 project partners, City Council, etc.) City Preliminary TOC of Feasibility Study: Project Partners 1. Executive Summary OCTA 2. Community and Service Area Description 3. Need for the Project 4. Analysis Results: 4.1 Ridership/Demand 4.2 Routes and Stops 4.3 Vehicles 4.4 Operation Details and Responsibilities (including coordination with existing services) 4.5 ADA Accessibility 4.6 Community Interest and Support 4.7 Potential Partners and their Roles/Responsibilities 4.8 Potential Funding Sources 5. Preferred Alternatives, Cost -Benefit Analyses, and Recommendations 6. Goals and Metrics for the Recommended Service and Next Steps 9 Develop Final Feasibility Study and Present to Council and OCTA Consultant 25 $3,250 City Project Partners OCTA FUNDING PLAN OCTA Project V $58,500 (90%) Cash Match* $6,500 (10%) TOTAL $65,000 *The required cash match will be provided by: *City of Newport Beach ($6,500) (Contribution Fund) 15 SCHEDULE 1 Project Management (including reporting, reimbursement requests, and procurement) Months 1-12 2 Conduct Project Kick-off Meeting (after Consultant procurement) Month 3 3 Review Existing Materials Month 4 4 Estimate Demand and Ridership Month 4 5 Analyze Possible Routes, Stops, Vehicles, Operations, ADA Accessibility, Partners and Roles, and Funding Sources. Months 5 -7 6 Conduct Public Outreach (3 public or pop-up meetings) and social media outreach Months 6 - 7 7 Conduct Benefit Cost Analysis of the Top Recommended Alternatives Month 8 8 Develop Draft Feasibility Study and Present for Review/Feedback (from OCTA, project partners, City Council, etc.) Months 9 - 10 9 Develop Final Feasibility Study and Present to Council and OCTA for Approval Months 11- 12 STAFFING The consultant will be assisted by staff from the City's Public Works Department and potential project partners that represent the interests of the area's merchants and residents, and have strong connections to the communities. The City and potential project partners will provide support to the Consultant in project management and reporting, providing data and information, assisting with community outreach, and providing input and guidance on the study's required analyses. Proposed staff will include: Brad Sommers, Principal Civil Engineer - Project Manager Eric Loke, Senior Civil Engineer — Grant Administrator 16 RESOLUTION NO. 2020-5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, AUTHORIZING AND APPROVING SUBMITTAL OF A FUNDING APPLICATION FOR THE BALBOA ISLAND/CORONA DEL MAR MICROTRANSIT FEASIBILITY STUDY PROJECT TO THE ORANGE COUNTY TRANSPORTATION AUTHORITY FOR FUNDING UNDER THE PROJECT V COMMUNITY-BASED TRANSIT/CIRCULATORS PROGRAM WHEREAS, the City of Newport Beach ("City") desires to implement a Balboa/Corona del Mar Microtransit Feasibility Study Project ("Project"); WHEREAS, the Orange County Transportation Authority's ("OCTA") Community - Based Transit/Circulators Program ("Project V Program") establishes a competitive process to enable local jurisdictions to develop community-based local transit services that complement regional transit services and meet needs in areas not adequately serviced by regional transit; WHEREAS, the OCTA intends to allocate Project V funds within the incorporated cities and the County of Orange; WHEREAS, the OCTA has established the procedures and criteria for reviewing applications as identified in the Project V Guidelines; WHEREAS, the City has been declared by OCTA to meet the eligibility requirements to receive revenues as part of OCTA's Measure M2 ("Measure M2"); WHEREAS, the City's Circulation Element is consistent with the County of Orange Master Plan of Arterial Highways; WHEREAS, by this resolution, the City Council of the City of Newport Beach authorizes the nomination of the Balboa Island/Corona del Mar Microtransit Feasibility Study Project; WHEREAS, the City must include all projects funded by Net Revenues in the seven-year Capital Improvement Program as part of Measure M2 eligibility requirement; WHEREAS, should OCTA's Board of Directors approve funding for the Project as part of the Project V Program, OCTA shall provide ninety percent (90%) of the funding for the Project, not to exceed Fifty Eight Thousand Five Hundred Dollars and 00/100 ($58,500.00); Resolution No. 2020-5 Page 2 of 3 WHEREAS, by this resolution, the City Council of the City of Newport Beach intends to agree to provide ten percent (10%) in matching funds for the Project, as required by the Project V Program's Guidelines; WHEREAS, if the Project's total costs exceed Sixty -Five Thousand Dollars and 00/100 ($65,000.00), the City shall be responsible for any additional costs of the Project; WHEREAS, should OCTA's Board of Directors approve the funding of the Project, by this resolution, the City authorizes a formal amendment to the seven-year Capital Improvement Program to add projects approved for funding upon approval from the OCTA Board of Directors; WHEREAS, the City will comply with any applicable provisions of the Americans with Disabilities Act, and any other federal, state, and/or local laws, rules and/or regulations; WHEREAS, the City will consult with OCTA regarding the need for a paratransit plan prior to starting any future operations; WHEREAS, the City of Newport Beach will not use Measure M2 funds to supplant developer fees or other commitments; and WHEREAS, in accordance with applicable law, the City will provide OCTA's representatives access to and the right to examine all records, books, papers or documents related to the Project. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: The City Council does hereby approve submission of the funding application for the Balboa/Corona del Mar Microtransit Feasibility Study Project. Section 2: The City Council does hereby authorize a formal amendment to its seven-year Capital Improvement Program to add the Balboa/Corona del Mar Microtransit Feasibility Study Project for funding upon approval from OCTA's Board of Directors to fund the Project. Section 3: The City Council does hereby agree to provide matching funds for the Project in the amount of ten percent (10%) of Sixty -Five Thousand Dollars and 00/100 ($65,000.00), as required by the OCTA Community -Based Transit/Circulators Program Guidelines, and the funds shall be used as supplemental funding to aid the City in the administering of the Balboa/Corona del Mar Microtransit Feasibility Study Project. Resolution No. 2020-5 Page 3 of 3 Section 4: The City Council does hereby agree that City shall be responsible for any additional costs of the Project, if the total cost of the Project exceeds Sixty -Five Thousand Dollars and 00/100 ($65,000.00). Section 5: The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution. Section 6: If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 7: The City Council finds the adoption of this resolution exempt from the requirements of the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Section 8: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. ADOPTED this 14th day of January, 2020. ATTEST: C Leilani I. Brown, City Clerk APPROVED AS TO FORM: CITY ATTORNEY'S OFFI E C. _-, Aaron C. Harp City Attorney O'NeillWill STATE OF CALIFORNIA } COUNTY OF ORANGE } ss. CITY OF NEWPORT BEACH } I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the whole number of members of the City Council is seven; the foregoing resolution, being Resolution No. 2020-5, was duly introduced before and adopted by the City Council of said City at a regular meeting of said Council held on the 14th day of January, 2020; and the same was so passed and adopted by the following vote, to wit: AYES: Mayor Will O'Neill, Mayor Pro Tem Brad Avery, Council Member Joy Brenner, Council Member Diane Dixon, Council Member Duffy Duffield, Council Member Jeff Herdman NAYS: None RECUSED: Council Member Kevin Muldoon IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of said City this 151h day of January, 2020. rn � V vv ••r Leilani I. Brown City Clerk Newport Beach, California