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Home My WebLink About08 - Accept a Check from the CLLS and Appropriate Funds to the Library's FY 2020-21 BudgetQ �EwPpRT CITY OF O � z NEWPORT BEACH <,FORN'P City Council Staff Report January 12, 2021 Agenda Item No. 8 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Tim Hetherton, Library Services Director - 949-717-3801, thetherton@newportbeachca.gov PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator, mhartson@newportbeachca.gov PHONE: 949-717-3823 TITLE: Budget Amendment to Accept a Check from the California State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's FY 2020-21 Budget ABSTRACT: The Library's Literacy Program is funded by the City's General Fund, grants, donations and the fundraising efforts of Newport/Mesa ProLiteracy. One of the major funding resources is through the California State Library Literacy Services annual grant program. Staff requests approval of a budget amendment to accept a check from the California State Library for Literacy Services (CLLS) to support the Literacy Program at the Newport Beach Public Library. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Accept a check in the amount of $40,500 from the California State Library for Literacy Services (CLLS) and approve Budget Amendment No. 21-023 to increase expenditures by the same amount in the Literacy accounts. FUNDING REQUIREMENTS: The Budget Amendment appropriates $40,500 in additional revenue from CLLS and $40,500 in increased expenditure appropriations. The revenue will be posted to the California Literacy Campaign account in the Library Services Department, 01060005- 431070, and the purchase will be expensed to the following Library Services Literacy accounts: Salaries P/T 01060604-711003 $35,750 Cafeteria Allowance P/T 01060604-721002 $ 4,000 Retirement P/T 01060604-723004 $ 750 TOTAL $40,500 8-1 Budget Amendment to Accept a Check from the California State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's FY 2020-21 Budget January 12, 2021 Page 2 DISCUSSION: The Library Literacy Program has been offering one-on-one tutoring and small group classes to patrons with low literacy skills for nearly 35 years. These services are currently supporting over 100 learner/tutor pairs and are making a significant difference in the lives of the participants, both learners and volunteers. One of the goals of the program is to assist the participants in becoming more engaged citizens and active members in their community. The grant funds will be used towards staffing to ensure that the high-quality program the community has come to expect continues. The Fiscal Year 2020-21 Operating Budget for the Literacy program is $ 41,012.14. These funds are augmented by the CLLS annual grant program, and through private donations and other grants. The CLLS grant funds Literacy programs on an annual basis based on an application submitted in August. There are three parts to the funding formula: • Each approved California literacy program receives a base grant amount of $20,000; • A per capita amount per adult learner served; and • Additional funding based on local funds raised and expended for adult literacy services. Based on the above measures, the Library Literacy Program has received a total award of $45,000. Ninety percent of the award, $40,500, is given upfront in November. The remaining 10% is eligible for distribution after the Library Literacy Program has completed mid -year reporting to CLLS and spent 75% of the total award. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — CA State Library Check Attachment B — Budget Amendment 8-2 F -A a f-IN:I IT, 14 ki I1_1 THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK -.VIEW AT ANE.ANG - WARRANT M -M79 MUP EAMPUG� MAx 65-624 IDTHE TrR OF THE STATE "LL PAY OUT 4F ENTI�gI�Q .10000011774 000 1 0 FUND FUND NAME 8i0.8 FISCAL CONSOLIDA`fED 7 MO.i DAY lyr..120 :202 0 90-1 S42/121 6562421 1 PM 1 TO: ---624CLITY OF NEWPORT BEACHPUBLIC LIBRARY 1000 AVOCADO AVENEWPORT 92660--791 BEACH CA 5 E3 TTY T. YEE CALIFORNIA STATE CONTROLLER {; 12 1 L L 3 It 2 34 65624211941! DETACH ON DOTTED LINE -� KEEP THIS PORTION FOR YOUR 62 RECORDS ISSUE DATE: 11/20/2020 � 2 "�.8. 3. 4213. CA STATE `f L99fiRA4R fTREET ROOM SACRAMENTO 1Q§81 EQR QUESTIONS V40NTACT ACCOUNTING DEPARTMENT AT 916/654-0022 VENDOR VENDOR ------------ CITY OF NEWPORT 000001177 BEACH I VOUCHER INVOICE PO ID-------------1r)-------------------------------------ip___-- ----- 0001253 20-6762- 000000370 6 1 4 AMOUNT __,. -- -------------------------------------- --------------------------------------------------------- AID -. $40500.0 0 PAYMENT Rr:- AZZ-------__--..._-----------------------_-----__----..__.-__-__ ADDITIONAL PAYMENT M--------------------------------------------------- 8-3 Department: Library Requestor: Tim Hetherton City of Newport Beach BUDGET AMENDMENT 2020-21 ❑ CITY MANAGER'S APPROVAL ONLY 121 COUNCIL APPROVAL REQUIRED ONETIME: P-1 Yes ❑ No ce Director: Clerk: Approvals BA#: 21-023 ATTACHMENT B Date Date EXPLANATION FOR REQUEST: To increase revenue estimates and expenditure appropriations and accept funding from the California State ❑ from existing budget appropriations Library for Literary Services (CLLS) annual grant program. El from additional estimated revenues ❑ from unappropriated fund balance Fund # Org Object 010 101060005�431070 EXPENDITURES Fund # Org Object 010 ,010606041711003 010 01060604 721002 010 01060604 723004 FUND BALANCE Fund # Object Description Project Description Increase or (Decrease) $ LIBRARY ADMIN - CALIF LITERACY CAMPAIGN 40,500.00 Subtotal $ 40,500.00 Project Description Increase or (Decrease) $ t ITERACY SERVICES -SALARIES PART TIME 35,750.00 -- ITERACY SERVICES - CAFETERIA ALLOWANCE PT 4,000.00 LITERACY SERVICES - RETIREMENT PART TIME/TEMP 750.00 Subtotal) $ 40,500.00 Increase or (Decrease) $ No Change In Fund Balance