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CITY OF
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<,FORN'P City Council Staff Report
February 9, 2021
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer
tsandefur@newportbeachca.gov
PHONE: 949-644-3321
TITLE: 2019-2020 Tidegate Improvement Project — Notice of Completion for
Contract No. 7464-1 (19F03)
ABSTRACT:
On March 10, 2020, the City Council awarded Contract No. 7464 for the 2019-2020
Tidegate Improvement Project to T.E. Roberts, Inc. of Anaheim, California. The total
contract award was $197,601.00 plus a $19,399.00 allowance for contingencies. The
required work is now complete and staff requests the City Council accept the completed
work and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following accounts:
Account Description Account Number Amount
Tidelands Capital 10101-980000-19D03 $ 186,688.39
Tidelands Maintenance 10001-980000-19D03 $ 17,000.00
$ 203,688.39
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DISCUSSION:
2019-2020 Tidegate Improvement Project —
Notice of Completion of Contract No. 7464-1 (191`03)
February 9, 2021
Page 2
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$197,601.00
$203,688.39
10% or less
+3.1%
0.0%
+3.1
Allowed Contract Time + Approved
130
Actual Time
+40
Extensions days) =
Under (-) or Over (+)
Contract No. 7464-1, for the 2019-2020 Tidegate Improvement Project, has now been
completed to the satisfaction of the Public Works Department. A summary of the contract
construction costs are as follows:
Original bid amount: $197,601.00
Actual Cost of Bid Items Constructed: $197,601.00
Total Change Orders: $ 6,087.39
Final contract cost: $203,688.39
There was one change order totaling $6,087.39. This amounted to 3.1 percent of the
original contract amount and was within the contingency allowance. The change order
included the installation of an electric panel and control box at the 19t" Street and Balboa
Boulevard location.
A summary of the project schedule milestones is as follows:
Project Awarded for Construction March 10, 2020
Notice to Proceed May 27, 2020
Estimated Completion Date per Baseline Schedule October 6, 2020
Contract Completion Date with Approved Extensions December 15, 2020
Actual Substantial Construction Completion Date December 7, 2020
The completion of construction was delayed by 40 days due to delivery issues with
tidegate stems. In addition, unfavorable weather and tides caused unsafe conditions for
the tidegate installations.
ENVIRONMENTAL REVIEW:
On March 10, 2020, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) , of
the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has
no potential to have a significant effect on the environment.
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2019-2020 Tidegate Improvement Project —
Notice of Completion of Contract No. 7464-1 (191`03)
February 9, 2021
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
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2019-2020 TIDEGATE
IMPROVEMENT PROJECT
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
191D03 I 02/09/21