HomeMy WebLinkAboutC-8059-1A - Assignment Agreement (On-Call PSA for Traffic/Transportation Engineering Services)Engineers, Inc.
April 14, 2021
Mr. Eric Loke, P.E., T.E.
Senior Civil Engineer
City of Newport Beach
100 Civic Center Dr, Bay 2D
Newport Beach, CA 92660
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RE: Proposal for Traffic Signal Modification Design at Seven (7) Intersections along Newport Coast
Drive
Mr. Loke:
AGA Engineers, Inc. (AGA) is pleased to present to you this letter proposal to prepare Traffic Signal
Modification Design Plans at the following seven (7) intersections along Newport Coast Drive in the City
of Newport Beach:
1. Newport Coast Drive at Sage Hill
2. Newport Coast Drive at Gas Recovery (Renewable Energy Facility)
3. Newport Coast Drive at Ridge Park Road
4. Newport Coast Drive at Vista Ridge Road/Pacific Pines
5. Newport Coast Drive at Pelican Hill Road North/Ocean Ridge Drive
6. Newport Coast Drive at Provence
7. Newport Coast Drive at Pelican Hill Road South
In addition to traffic signal modification plans, AGA will prepare the necessary Engineer's Estimate of
Probable Construction Costs for use when preparing the bid items. Per discussions with the City, we
understand that whenever new pull boxes are installed, concrete restoration will need to be completed
for the entire sidewalk panel. The amount of concrete repair will be identified separately for use when
preparing the bid item list.
Per information provided by the City of Newport Beach the traffic signal modifications will consist of new
traffic signal cabinets, controller unit, battery backup systems, new signal vehicle heads and
appurtenances where necessary, new vehicle detector loops for all approaches, and rewiring of the
intersections. Additional improvements/upgrades will be identified during the field review and will be
discussed with the City before commencing the design. It is anticipated that no traffic signal pole
replacements or new conduit will be required as part of the traffic signal modifications. Relative to
electrical services, AGA will attempt to design the new traffic signal cabinets to be installed on existing
foundation, in order to reuse the existing electrical service. If not possible, AGA will discuss coordination
with Southern California Edison (SCE) with the City to try to expedite obtaining the location of the new
AGA Engineers, Inc.
21.1 Imperial Highway, Suite 208, Fullerton, CA 92835
(77.4) 992-4592 Email: aga@agaengineersinc.com
Mr. Eric Loke, P.E., T.E.
April 14, 2021
Page 2
electrical service. ADA curb ramp upgrades are not part of this project and are excluded from AGA's
design.
Based on our extensive experience preparing Traffic Signal Modification Plans throughout Southern
California, we are proposing the following scope of work to successfully complete the project.
SCOPE OF WORK
AGA Engineers, Inc. will prepare Traffic Signal Modification Design Plans, complete with cost estimates,
for the seven intersections detailed above. Project specifications and special provisions will be completed
by the City of Newport Beach and are not part of AGA's scope of work.
The plans will be prepared using AGA's CADD package consisting of AutoCAD version 2021 and a library
of Caltrans symbols. Final design will be made on City of Newport Beach standard mylars forthe title sheet
and bond for the remaining sheets.
The following tasks have been identified for successful completion of the project:
Task 1: Project Management
Strong results -oriented leadership is a key element of AGA's management approach to fully leverage the
expertise and experience of our team members. Mr. Ignacio Sanchez Hernandez, P.E., T.E., as the Project
Manager will be responsible for the day-to-day direction and management of each element of work being
completed as a part of the project. AGA will maintain the City of Newport Beach appraised of all project
progress via conference calls or Zoom meetings if necessary. Mr. Sanchez will be responsible for
adherence to the project schedule and, along with Mr. Chalap Sadam and Mr. Ruben Perales, for
maintaining quality control of all project work products. In short, Mr. Sanchez will do everything necessary
to ensure that the project is completed on time, within budget, and in a manner that fulfills all the goals
and objectives of the City of Newport Beach.
Task 2: Field Review
AGA staff will field review the project intersections for the specific purpose of gathering topographic data
to properly identify all existing conditions. Available "as -built" roadway and traffic signal plans will be
obtained from the City. Utility and substructure information will also be obtained from the City. AGA will
verify existing conduit runs, conduit sizes, and condition of conduit and cabling to replace as necessary.
AGA will verify the existing traffic signal equipment and identify any additional infrastructure that may be
needed. Proposed improvements and upgrades will be discussed with City staff before commencing full
design.
Task 3: Prepare Scaled Base Plans
We will prepare 1" = 20' scale base plans for the Traffic Signal Modification Design Plans. The plans will
show all topographic data gathered in Task 2, as well as all utility information obtained from the City and
the various utility companies.
Engineers, In,.
Mr. Eric Loke, P.E., T.E.
April 14, 2021
Page 3
Task 4: Prepare Preliminary Plans
AGA will prepare preliminary traffic signal modification plans showing proposed improvements and submit
the plans to the City of Newport Beach for review and comment. All improvements will be shown on the
traffic signal modification plans.
Task 5: Prepare Final Plans and Cost Estimate
After City review of the preliminary plans, we will finalize the plans and cost estimates to complete the
entire bid package for the project. The Traffic Signal Modification Design Plans will include all necessary
equipment to be installed such as traffic signal poles, pull boxes, conduit, signal cabling, etc., as well as all
necessary construction notes, phase diagrams, conductor schedules, details, etc., all in conformance with
current City of Newport Beach and Caltrans standards. It is anticipated that the plan set will consist of
eight sheets as follows:
1— Title Sheet
2 —Traffic Signal Modification Plan — Newport Coast Drive at Sage Hill
3 —Traffic Signal Modification Plan — Newport Coast Drive at Gas Recovery (Renewable Energy Facility)
4—Traffic Signal Modification Plan — Newport Coast Drive at Ridge Park Road
5 —Traffic Signal Modification Plan — Newport Coast Drive at Vista Ridge Road/Pacific Pines
6 —Traffic Signal Modification Plan — Newport Coast Drive at Pelican Hill Road North/Ocean Ridge Drive
7 —Traffic Signal Modification Plan — Newport Coast Drive at Provence
8 —Traffic Signal Modification Plan — Newport Coast Drive at Pelican Hill Road South
Task 6: Final Review and Submittal of Final Plans and Cost Estimates
The finalized plans will be submitted to the City for review. During this process, AGA will answer questions,
then submit the plans with all corrections for final approval by the City. The final plans will be drawn on
City standard 24" x 36"mylar plan sheets for the Title Sheet and bond for the remaining sheets and will be
signed and stamped by a registered California Civil Engineer. AutoCAD files will also be submitted to the
City.
PERSONNEL
AGA proposes to utilize experienced senior staff members to conduct this project. The key personnel for this
project are:
Project Manager/Project Engineer
Quality Control/Quality Assurance
Traffic Signal Designers
Signal System Technicians
Engineers, In,.
Ignacio Sanchez Hernandez, P.E., T.E.
Chalap Sadam, P.E., T.E./Ruben Perales, P.E., T.E.
Ruben Perales / Jessica Espinoza / Elias Sanchez / Jorge Sanchez
Phillip Fuentes/Leo Grimes
Mr. Eric Loke, P.E., T.E.
April 14, 2021
Page 4
SCHEDULE AND ENGINEERING DESIGN FEE
AGA is prepared to complete the scope of work as outlined in this letter proposal for a not -to -exceed cost of
$68,692 utilizing AGA's approved on-call hourly rates and as shown on the attached hourly cost by task
breakdown. As requested by the City of Newport Beach, final approved Traffic Signal Modification Plans
complete with all cost estimates will be completed by July 31, 2021. The initial submittal can be provided to
the City for review within 10-12 weeks from receipt of notice to proceed.
We look forward to working with the City of Newport Beach on this important project. If you have any
questions or need any additional information, please feel free to contact us.
Respectfully submitted,
AGA Engineers, Inc.
C9
Chalap K. Sadam, P.E.
President
211 Imperial Hwy., Ste 208
Fullerton, CA 92835
(714) 992-4592
chalap@agaengineersinc.com
"E.gi...,
Traffic Signal Modification Design at Seven Intersections - Fee Proposal
Task/Hour Breakdown
AGA Engineers, Inc. April 14, 2021
ASSISTANT
SENIOR
SENIOR DESIGN
SENIOR SIGNAL
ASSOCIATE
SIGNAL SYSTEMS
TRANSPORTATION
PRESIDENT
TRANSPORTATION
ENGINEER
SYSTEMS
TRANSPORTATION
SPECIALIST
ENGINEER /
Work Task or Item
ENGINEER
SPECIALIST
ENGINEER
ASSISTANT
GRAND TOTAL
TASK NO.
DESCRIPTION
ENGINEER
COST
$284
$203
$196
$159
$149
$143
$96
HRS
COST
HRS
COST
HRS
COST
HRS
COST
HRS
COST
HRS
COST
HRS
COST
1
Project Management
2
$568
8
$1,568
4
$784
-
$0
-
$0
-
$0
-
$0
$2,920
2
Field Review
-
$0
4
$784
4
$784
24
$3,816
24
$3,576
24
$3,432
24
$2,304
$14,696
3
Prepare Scaled Base Plans
-
$0
2
$392
2
$392
-
$0
24
$3,576
-
$0
48
$4,608
$8,968
4
Prepare Preliminary Plans
1
$284
20
$3,920
24
$4,704
8
$1,272
56
$8,344
8
$1,144
64
$6,144
$25,812
5
Prepare Final Plans and Cost Estimate
3
$852
8
$1,568
8
$1,568
4
$636
20
$2,980
4
$572
48
$4,608
$12,784
6
Final Review and Submittal of Final Plans and Cost Estimates
2
$568
4
$784
2
$392
-
$0
8
$1,192
-
$0
6
$576
$3,512
Total Hours and Cost:
8
$2,272
46
$9,016
44
$8,624
36
$5,724
132
$19,668
36
$5,148
190
$18,240
$68,692
AGA Engineers, Inc. April 14, 2021
Q
ASSIGNMENT AGREEMENT
OO BETWEEN THE CITY OF NEWPORT BEACH AND
V AGA ENGINEERS, INC.
THIS ASSIGNMENT AGREEMENT ("Assignment") is made and entered into as of
this 16th day of April, 2021 ("Effective Date"), by and between the CITY OF NEWPORT
BEACH, a California municipal corporation and charter city ("City") and ALBERT
GROVER & ASSOCIATES, INC., a California corporation ("Assignor"), whose address is
15315 Regalado St., Hacienda Heights, CA 91745, and AGA ENGINEERS, INC., a
California corporation ("Assignee"), whose address is 211 Imperial Highway, Suite 208,
Fullerton, CA 92835, and is made with reference to the following:
RECITALS
A. On August 30, 2016, City and Albert Grover & Associates, Inc., a California
corporation entered into an On -Call Professional Services Agreement for
comprehensive professional traffic and/or transportation engineering services on
an on-call/as-needed basis, commencing on August 30, 2016, by way of
Amendment No One to the Agreement, terminating on July 30, 2021
("Agreement").
B. Albert Grover & Associates, Inc. wishes to assign its rights under the Agreement
to AGA Engineers, Inc., and City desires to consent to such assignment.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. ASSIGNMENT
As of the Effective Date, AGA Engineers, Inc. hereby accepts such assignment
and hereby assumes, agrees and undertakes to perform all obligations of Albert Grover
& Associates, Inc. pursuant to the Agreement as of the Effective Date. Any reference to
Albert Grover & Associates, Inc. and/or Consultant in the Agreement, shall be deemed to
be a reference to AGA Engineers, Inc.
As of the Effective Date, Albert Grover & Associates, Inc., shall have no further
rights of any kind whatsoever under the Agreement.
2. CITY CONSENT TO ASSIGNMENT
Pursuant to Section 15 of the Agreement, City approves of this Assignment.
3. INTEGRATED CONTRACT
Except as expressly modified herein, all other provisions, terms, and covenants
set forth in the Agreement shall remain unchanged and shall be in full force and effect.
4. COUNTERPARTS
This Assignment may be executed in two (2) or more counterparts, each of which
shall be deemed an original and all of which together shall constitute one (1) and the
same instrument.
[SIGNATURES ON NEXT PAGE]
AGA Engineers, Inc. Assignment Agreement Page 2
IN WITNESS WHEREOF, the parties hereto have executed this Assignment
Agreement on the date first above written.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
By:L"�1114oe,
y
A ron C. Harp
City Attorney X_b.a
ATTEST-
Date-.—
CITY
TTEST:Date:
CITY OF NEWPORT BEACH,
a California municipal corporation
Date: APR 3 0 2021
By: 6-1,�
Gr K. Leung
C' Manager
ASSIGNOR: ALBERT GROVER &
ASSOCIATES, INC., a California corporation
Date:
By: By:
Leilani I. Brown
City Clerk
U
SPO RN
Signed in Counterpart
Kareen Grover
Chief Executive Officer
Date:
Signed in Counterpart
In
Natali Esparza
Secretary
ASSIGNEE: AGA ENGINEERS, INC., a
California corporation
Date:
By:
Signed in Counterpart
Chalap K. Sadam
Chief Executive Officer/Secretary
[END OF SIGNATURES]
AGA Engineers, Inc. Assignment Agreement Page 3
IN WITNESS WHEREOF, the parties hereto have executed this Assignment
Agreement on the date first above written.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
B �� A
Y• J / •r
ron C. Harp
City Attorney
Oa
ATTEST:
Date:
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
Grace K. Leung
City Manager
ASSIGNOR: ALBERT GROVER &
ASSOCIATES, INC., a California corporation
Date:
By: By:
Leilani I. Brown A16reen Gr ver
City Clerk Chief Executive Officer
Date:
By:
Natali Esparza
Secretary
ASSIGNEE: AGA ENGINEERS, INC., a
California corporation
Date: 4-1 9 /- 1,2,15-1
By:_---
a
Chalap K. Sadam
Chief Executive Officer/Secretary
[END OF SIGNATURES]
AGA Engineers, Inc. Assignment Agreement Page 3