HomeMy WebLinkAboutC-848 - Use of facilities for community recreation' f
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10
AGREEMENT
LUTION NO, 25563
WHEREAS, the City of Newport Beach, hereinafter referred to as the
"City ", and the Newport Harbor Union High School District, hereinafter
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referred to as the "School District ", are both authorized to organize, promote
and conduct programs for community recreation, and
WHEREAS, the School District has facilities and grounds available for
community recreation on the campuses of the schools maintained by said
School District, and
WHEREAS, it is desired that the City be able to use said facilities when
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such facilities are not being used by the School District for educational purposes;
NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. The School District will make available its facilities and grounds for
community recreation on all its campuses on proper request from the City,
subject to the conditions noted herein.
2. Such facilities will be made available as long as the use in no way
conflicts with the use of the School District's buildings or grounds for school
purposes or interferes with the regular conduct of school work. The School
District reserves the right to cancel the use of its facilities upon twenty -four
(24) hours' notice when such planned use is considered to be in conflict with
the use of such for school purposes.
3. All requests for recreational use of facilities of the School District
shall be made through the City or such other public entities which have made
similar agreements with the School District. The City or such other public
entities shall be responsible for the screening and identification of the
individuals or groups requesting facilities as to community 'recreation.
Individuals or groups whose requests do not fit into the established District
and City policy shall be encouraged and assisted by the City to modify their
program to conform to such policy of community recreation.
=4. All requests for use of facilities of the School District are to be made
by the City on forms provided by the School District.
5. The School District is to be informed of all policies and procedures
of the City's operations insofar as they relate to the use of the School District's
facilities, and shall inform City of District policies and procedures.
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6. The City is to be responsible for enforcing School District's
policies, procedures and rules relative to the use of the School District's
facilitie s.
4 7. As the School District develops facilities on its campuses, its
5 facilities shall first provide and assist in the instructional program and
6 second, add to the recreation program development.
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7 1, 8. All requests for use of facilities of the School District shall be
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8 ii in the Office of the Principal of the School wherein such use is desired not
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9.. less than ten (10) days before such use, except in cases of emergency. The
1011 City shall provide the School District with schedules well in advance and
11 cleared through the Principals of the School District for the use of School
12. District facilities.
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131j 9. The School District agrees to provide all custodial services,
14;1 maintenance and operation costs of buildings and campuses during the term
15;1 of this Agreement.
16; 10. The City shall present to the School District through the
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17!'; Superintendent a projected annual program for the use of the facilities of the
1811 School District. This program shall be presented not later than April 10 of
19 each year. It shall include the projected use during the summer months,
201 indicating the anticipated number of people participating in the program, its
21 service and the facilities needed. The School District shall make no payment
22: of funds to the Park District for the program.
23;j 11. The City shall provide the School District with an actual report
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24 of the people served, the type of program conducted and the actual cost of
25 operation on or before October 10 of each year.
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261 12. In the event that the Costa Mesa Park and Recreation District
271 also execute a similar agreement with the School District, it is agreed that
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281 the City will cooperate with the Costa Mesa Park and Recreation District for
2911 the use of all of the facilities of the School District. It is further agreed that
3011 such cooperation is for the purpose of resolving any possible conflicts in the
31; use of the facilities of the School District by either the City or the Costa Mesa
32 iI Park and Recreation District.
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l 13. The City shall provide all paid or voluntary personnel necessary to
2 conduct and organize recreational activities upon facilities of the School
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District during the school year. If a charge is made in any form even to
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I cover expenses for a recreation activity on a School District facility, advance
5 approval shall be secured from the School District and there shall be a report
6 to the School District regarding the reason for such charge and the use of such
7 funds received. Such funds received shall remain with the City to be used by
8 said Citv to help defray the cost of the recreation activity. Such charges shall
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not preclude any boy or girl from participation in the program strictly because
I of lack of funds.
14. The City shall provide the principal of each school within the
School District with a proposed schedule for the use of that school's facilities
well in advance of the planned use. Each such schedule shall be approved by
'the respective principals.
15. The City shall be responsible for any and all damages to School
District property caused by the City, its agents, officers and employees
beyond fair wear and tear during the use by the City.
16. All expendable recreation supplies shall be provided by the City.
17. The City shall provide necessary and adequate liability insurance
to cover City's liability arising out of negligence on the part of its agent,
officers and employees during such time as the City uses School District
facilities.
This Agreement shall be in force and effect until one year from the
time it is executed by the City.
IN WITNESS WHEREOF, the City of Newport Beach has caused this
Agreement to be executed by the Mayor of the City Council of the City of
Newport Beach, and attested to by its Clerk thereunto duly authorized.
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and the School District has caused this Agreement to be executed by its Board
of Trustees on the dates written opposite their signatures.
Dated:
ATTEST:
1963 CITY OF NEWPORT BEACH
By:
I ayor of y Council of the City o
Newport Beach
Dated: 1963 NEWPORT HARBOR UNION HIGIi SCHOOL
DISTRICT
By: l
-4-
Members of its Board of rustees
0
TO: Finance Director
FROM: City Clerk
SUBJECT: Contract
Contract No. C -848
0
Date July 10. 1963
Authorized by Resolution No. 5794 • adopted or —,tune 10. 1963
Date Mayor and City Clerk executed. Contracts �yU 8. 1963
Effective date o= Contract July 8. 1 6A3.____.�
Contract with Newport Harbor Union Hivh School District
Address 1601 - 16th Street
Newport Beach, California
Brief description of Contract Use of facilities for community recreation
Amount of Contract
City Clerk
July 10, 1963
Mr. Walter Adrian
Business Manager
Newport Harbor Union High School
1601 - 16th Street
Newport Beach, California
Dear Mr. Adrian:
On July 8 the City executed the agreement between the Newport
Harbor Union High School and the City for the use of facilities
for community recreation programs. The agreement was
authorized by the adoption of Resolution No. 5794 on June 10,
1963, with the instruction that the Mayor not sign the agree-
ment until a point in the agreement had been clarified or
amended by the High School District to the satisfaction of
the Mayor.
I have retained the original copy of the agreement, and I am
returning four copies herewith.
Very truly yours,
Margery Schrouder
City Clerk
City of Newport Beach
MS:mv
Enc s .
cc: Parke, Beaches and Recreation Department
0 0
CITY OF NEWPORT BEACH
CITY ATTORNEY
DEPAR'TN:E14T
July 3, 1963
To: City Clerk
From: City Attorney
Subject: Resolution of commendation
Transmitted is a resolution requested by the Finance Director
which, if adopted by the City Council, will express appreciation
to ReverenC. Edward C. Smith, minister of Christ Church by the
Sea Community Methodist, for his outstanding services to the
City, the Police Department, and the community, and officially
commend him therefor.
It is requested that this be presented to the Council at the
meeting on July 8, 1963.
WWC:mec
Encs.
cc - City Manager
Finance Director
Police Chief
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Walter W. Charamza
City Attorney
NO.
CITY OF NEWPORT BEACH
City Clerk
DEPARTMENT
TO: City Manager Robert Coop
FROM: City Clerk Margery Schrouder
SUBJECT:
0
Date .Tune 13_ 1963
Attached is a copy of the agreement proposed by the
Newport Harbor Union High School District which was
submitted to the Council on June 10. The agreement
was authorized for execution after clarification or
amendment to the satisfaction of the Mayor. The agree-
ment had been reviewed by Pete Covington of the PB &R
prior to sending it to Walter for a Resolution for pre-
sentation to the Council.
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MS:mv
Enc.
I , /.
/ �ti1 ENV
0
city Clerk
City Manager Robert Coop
City Clerk Margery Schrouder
June 13, 1963
Attached is a copy of the agreement proposed by the
Newport Harbor Union High School District which was
submitted to the Council on June 10. The agreement
was authorised for execution after clarification or
amendment to the satisfaction of the Mayor. The agree-
ment had been reviewed by Pete Covington of the PB&R
prior to sending it to Walter for a Resolution for pre-
sentation to the Council.
MS:mv
Enc.
6716163 (12) � •
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1 i1 RESAWMU M 5794
z A RESOLMON iy€ 'lit iiDto IL of 2n PITY O'
11TIEyil tt' To MMCVTM W A
3 ij t�itldTllgl R= THE MvdPmT max*
UNUM *MW Scom D2SMICT
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5:1
URMUSt there Me been presented to the CRAW C 1 of
6 it the City of Sm -pert Beach * recreation agreement bebmw the
7;I art what Usien lush School District mud the City of 50Mpmrt
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8 Bea" ptoridlag roe a program 44 sUservi.sad raarnaties to be Corr
9 ii duct*A by the City* an school Otstrict facilities mhaa mot other -
to ll' rdae caeeW fet edmational purposes$ "d
11 MMXRM. the City Comeil has comaidarad the telvie snd
121 ctmditions of said agrwaant m6 said tames mad asnaditions are
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reasonable and equitable;
14I , MMIFMEO U tT RRMVZD that tba Maym amd City
15;, Clark are bareby Matborised and directed to anscute said agresamot
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16� on behalf of the City of wort Wmh.
17 it ADDFM this My of Jmee 1lbi.
19 i' '!
Pro Tempore
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To
From
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CITY OF NEWPORT BEACH
City Clerk
City Attorney
-IT Y A` TORNEY
DEPARTMENT
r�j
June 0, 1963
Subject: Recreation agreement with Newport Harbor Union High
School District
Forwarded is a resolution which, if adopted by the City Council,
will authorize the execution of a recreation agreement with the
Newport harbor Union Hi h School District, as requested by your
zn
memo of June 3, 11063.
The copy of the agreement _oiZOarded with your memo is returnee
herewith.
THS:mec
Encs.
cc - City Manager
Walter W. Charamza
City Attorney
BY T1lly
Assistant City Attorney
0
NO.
TO:
FROM:
SUBJECT:
CITY OF NEWPORT BEACH
DEPARTMENT
r�
Date
• :0
City Clerk
June 3, 1963
City Attorney Walter Charamza
City Clerk Margery Schrouder
Attached is a copy of a letter from the Newport Harbor
Union High School District requesting the execution of
an agreement. The agreement has been reviewed by
Pete Covington of the Parks, Beaches and Recreation
Department, who has indicated on the original copy `
of the letter that it would be in order to execute the
agreement. It in requested that a resolution be pre-
pared for the Council's consideration, authorizing the
execution of this agreement.
MS:mv \"
Ence.
0 0
Newport Harbor Union High School District
Newport Harbor High a Costa Mesa High a Corona del Mar High
1601 16th Street, Newport Beach, California
Telephone Midway 6 -3224
May 29, 1963 MAX M. RUSSELL
SUPERINTENDENT
OFFICE OF Ty,E BUSINESS MANAGER
WALTER ADRIAN
BUSINESS MANAGER
; 6
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City of Newport Beach ,r0
3300 W. Newport Blvd.
Newport Beach, California t7- NgFpGO,
Attention: Miss Margery Schrouder, City Clerk
c'
Dear Miss Schrouder:
At its meeting of May 28th, the Board of Trustees approved an
agreement between the high school district and the City of Newport
Beach, this agreement having been worked out between your
recreation department personnel and our Board committee. It is
requested that your City Council take whatever action is necessary
in connection with this agreement, have it signed in the appropriate
place, retain one copy for your file, and return the original and
additional copies to this office.
If you have any questions on this, please feel free to contact me.
Encl.
WA:eo
Sincerely yours/,,,
alter Adrian
Business Manager
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