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HomeMy WebLinkAboutC-848 - Use of facilities for community recreation' f Ii M i i li I 2 I 3' 4; I 5 6I 7 I 8I i 9' 10 11' 12 1311 14'. 15I 161 171 181 I 19: 20I 21 22 23 24 25 26 27 28 29 30 31 32 10 AGREEMENT LUTION NO, 25563 WHEREAS, the City of Newport Beach, hereinafter referred to as the "City ", and the Newport Harbor Union High School District, hereinafter I referred to as the "School District ", are both authorized to organize, promote and conduct programs for community recreation, and WHEREAS, the School District has facilities and grounds available for community recreation on the campuses of the schools maintained by said School District, and WHEREAS, it is desired that the City be able to use said facilities when i such facilities are not being used by the School District for educational purposes; NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The School District will make available its facilities and grounds for community recreation on all its campuses on proper request from the City, subject to the conditions noted herein. 2. Such facilities will be made available as long as the use in no way conflicts with the use of the School District's buildings or grounds for school purposes or interferes with the regular conduct of school work. The School District reserves the right to cancel the use of its facilities upon twenty -four (24) hours' notice when such planned use is considered to be in conflict with the use of such for school purposes. 3. All requests for recreational use of facilities of the School District shall be made through the City or such other public entities which have made similar agreements with the School District. The City or such other public entities shall be responsible for the screening and identification of the individuals or groups requesting facilities as to community 'recreation. Individuals or groups whose requests do not fit into the established District and City policy shall be encouraged and assisted by the City to modify their program to conform to such policy of community recreation. =4. All requests for use of facilities of the School District are to be made by the City on forms provided by the School District. 5. The School District is to be informed of all policies and procedures of the City's operations insofar as they relate to the use of the School District's facilities, and shall inform City of District policies and procedures. -1- 6. The City is to be responsible for enforcing School District's policies, procedures and rules relative to the use of the School District's facilitie s. 4 7. As the School District develops facilities on its campuses, its 5 facilities shall first provide and assist in the instructional program and 6 second, add to the recreation program development. I 7 1, 8. All requests for use of facilities of the School District shall be ii 8 ii in the Office of the Principal of the School wherein such use is desired not I: 9.. less than ten (10) days before such use, except in cases of emergency. The 1011 City shall provide the School District with schedules well in advance and 11 cleared through the Principals of the School District for the use of School 12. District facilities. li 131j 9. The School District agrees to provide all custodial services, 14;1 maintenance and operation costs of buildings and campuses during the term 15;1 of this Agreement. 16; 10. The City shall present to the School District through the I� 17!'; Superintendent a projected annual program for the use of the facilities of the 1811 School District. This program shall be presented not later than April 10 of 19 each year. It shall include the projected use during the summer months, 201 indicating the anticipated number of people participating in the program, its 21 service and the facilities needed. The School District shall make no payment 22: of funds to the Park District for the program. 23;j 11. The City shall provide the School District with an actual report .I 24 of the people served, the type of program conducted and the actual cost of 25 operation on or before October 10 of each year. i 261 12. In the event that the Costa Mesa Park and Recreation District 271 also execute a similar agreement with the School District, it is agreed that i 281 the City will cooperate with the Costa Mesa Park and Recreation District for 2911 the use of all of the facilities of the School District. It is further agreed that 3011 such cooperation is for the purpose of resolving any possible conflicts in the 31; use of the facilities of the School District by either the City or the Costa Mesa 32 iI Park and Recreation District. I' �II I ii l 13. The City shall provide all paid or voluntary personnel necessary to 2 conduct and organize recreational activities upon facilities of the School I' District during the school year. If a charge is made in any form even to I 4 j I cover expenses for a recreation activity on a School District facility, advance 5 approval shall be secured from the School District and there shall be a report 6 to the School District regarding the reason for such charge and the use of such 7 funds received. Such funds received shall remain with the City to be used by 8 said Citv to help defray the cost of the recreation activity. Such charges shall a 10' 121 ; 13! 14 15 16 17 181 19 20 211 221 23: 24 25 26! 27i 281 29 30� 31 321 �I not preclude any boy or girl from participation in the program strictly because I of lack of funds. 14. The City shall provide the principal of each school within the School District with a proposed schedule for the use of that school's facilities well in advance of the planned use. Each such schedule shall be approved by 'the respective principals. 15. The City shall be responsible for any and all damages to School District property caused by the City, its agents, officers and employees beyond fair wear and tear during the use by the City. 16. All expendable recreation supplies shall be provided by the City. 17. The City shall provide necessary and adequate liability insurance to cover City's liability arising out of negligence on the part of its agent, officers and employees during such time as the City uses School District facilities. This Agreement shall be in force and effect until one year from the time it is executed by the City. IN WITNESS WHEREOF, the City of Newport Beach has caused this Agreement to be executed by the Mayor of the City Council of the City of Newport Beach, and attested to by its Clerk thereunto duly authorized. I Y 11 2 3 4 5 6' 7' 8 9' 10 i 11� i 12 13; 14, 15 16 171 I 18 19 201 21 22 23 24 25 26 27 28 29 30 31 32 and the School District has caused this Agreement to be executed by its Board of Trustees on the dates written opposite their signatures. Dated: ATTEST: 1963 CITY OF NEWPORT BEACH By: I ayor of y Council of the City o Newport Beach Dated: 1963 NEWPORT HARBOR UNION HIGIi SCHOOL DISTRICT By: l -4- Members of its Board of rustees 0 TO: Finance Director FROM: City Clerk SUBJECT: Contract Contract No. C -848 0 Date July 10. 1963 Authorized by Resolution No. 5794 • adopted or —,tune 10. 1963 Date Mayor and City Clerk executed. Contracts �yU 8. 1963 Effective date o= Contract July 8. 1 6A3.____.� Contract with Newport Harbor Union Hivh School District Address 1601 - 16th Street Newport Beach, California Brief description of Contract Use of facilities for community recreation Amount of Contract City Clerk July 10, 1963 Mr. Walter Adrian Business Manager Newport Harbor Union High School 1601 - 16th Street Newport Beach, California Dear Mr. Adrian: On July 8 the City executed the agreement between the Newport Harbor Union High School and the City for the use of facilities for community recreation programs. The agreement was authorized by the adoption of Resolution No. 5794 on June 10, 1963, with the instruction that the Mayor not sign the agree- ment until a point in the agreement had been clarified or amended by the High School District to the satisfaction of the Mayor. I have retained the original copy of the agreement, and I am returning four copies herewith. Very truly yours, Margery Schrouder City Clerk City of Newport Beach MS:mv Enc s . cc: Parke, Beaches and Recreation Department 0 0 CITY OF NEWPORT BEACH CITY ATTORNEY DEPAR'TN:E14T July 3, 1963 To: City Clerk From: City Attorney Subject: Resolution of commendation Transmitted is a resolution requested by the Finance Director which, if adopted by the City Council, will express appreciation to ReverenC. Edward C. Smith, minister of Christ Church by the Sea Community Methodist, for his outstanding services to the City, the Police Department, and the community, and officially commend him therefor. It is requested that this be presented to the Council at the meeting on July 8, 1963. WWC:mec Encs. cc - City Manager Finance Director Police Chief i Walter W. Charamza City Attorney NO. CITY OF NEWPORT BEACH City Clerk DEPARTMENT TO: City Manager Robert Coop FROM: City Clerk Margery Schrouder SUBJECT: 0 Date .Tune 13_ 1963 Attached is a copy of the agreement proposed by the Newport Harbor Union High School District which was submitted to the Council on June 10. The agreement was authorized for execution after clarification or amendment to the satisfaction of the Mayor. The agree- ment had been reviewed by Pete Covington of the PB &R prior to sending it to Walter for a Resolution for pre- sentation to the Council. �5 MS:mv Enc. I , /. / �ti1 ENV 0 city Clerk City Manager Robert Coop City Clerk Margery Schrouder June 13, 1963 Attached is a copy of the agreement proposed by the Newport Harbor Union High School District which was submitted to the Council on June 10. The agreement was authorised for execution after clarification or amendment to the satisfaction of the Mayor. The agree- ment had been reviewed by Pete Covington of the PB&R prior to sending it to Walter for a Resolution for pre- sentation to the Council. MS:mv Enc. 6716163 (12) � • i �I 1 i1 RESAWMU M 5794 z A RESOLMON iy€ 'lit iiDto IL of 2n PITY O' 11TIEyil tt' To MMCVTM W A 3 ij t�itldTllgl R= THE MvdPmT max* UNUM *MW Scom D2SMICT 4 5:1 URMUSt there Me been presented to the CRAW C 1 of 6 it the City of Sm -pert Beach * recreation agreement bebmw the 7;I art what Usien lush School District mud the City of 50Mpmrt i 8 Bea" ptoridlag roe a program 44 sUservi.sad raarnaties to be Corr 9 ii duct*A by the City* an school Otstrict facilities mhaa mot other - to ll' rdae caeeW fet edmational purposes$ "d 11 MMXRM. the City Comeil has comaidarad the telvie snd 121 ctmditions of said agrwaant m6 said tames mad asnaditions are 1i reasonable and equitable; 14I , MMIFMEO U tT RRMVZD that tba Maym amd City 15;, Clark are bareby Matborised and directed to anscute said agresamot i1 16� on behalf of the City of wort Wmh. 17 it ADDFM this My of Jmee 1lbi. 19 i' '! Pro Tempore 201 _ 22 23 I 24 25 26� 27.1 281 291 I' 30 j 31 �I I 32 I! ii To From �J CITY OF NEWPORT BEACH City Clerk City Attorney -IT Y A` TORNEY DEPARTMENT r�j June 0, 1963 Subject: Recreation agreement with Newport Harbor Union High School District Forwarded is a resolution which, if adopted by the City Council, will authorize the execution of a recreation agreement with the Newport harbor Union Hi h School District, as requested by your zn memo of June 3, 11063. The copy of the agreement _oiZOarded with your memo is returnee herewith. THS:mec Encs. cc - City Manager Walter W. Charamza City Attorney BY T1lly Assistant City Attorney 0 NO. TO: FROM: SUBJECT: CITY OF NEWPORT BEACH DEPARTMENT r� Date • :0 City Clerk June 3, 1963 City Attorney Walter Charamza City Clerk Margery Schrouder Attached is a copy of a letter from the Newport Harbor Union High School District requesting the execution of an agreement. The agreement has been reviewed by Pete Covington of the Parks, Beaches and Recreation Department, who has indicated on the original copy ` of the letter that it would be in order to execute the agreement. It in requested that a resolution be pre- pared for the Council's consideration, authorizing the execution of this agreement. MS:mv \" Ence. 0 0 Newport Harbor Union High School District Newport Harbor High a Costa Mesa High a Corona del Mar High 1601 16th Street, Newport Beach, California Telephone Midway 6 -3224 May 29, 1963 MAX M. RUSSELL SUPERINTENDENT OFFICE OF Ty,E BUSINESS MANAGER WALTER ADRIAN BUSINESS MANAGER ; 6 � v City of Newport Beach ,r0 3300 W. Newport Blvd. Newport Beach, California t7- NgFpGO, Attention: Miss Margery Schrouder, City Clerk c' Dear Miss Schrouder: At its meeting of May 28th, the Board of Trustees approved an agreement between the high school district and the City of Newport Beach, this agreement having been worked out between your recreation department personnel and our Board committee. It is requested that your City Council take whatever action is necessary in connection with this agreement, have it signed in the appropriate place, retain one copy for your file, and return the original and additional copies to this office. If you have any questions on this, please feel free to contact me. Encl. WA:eo Sincerely yours/,,, alter Adrian Business Manager °W /�(ci <- .'Cf �' °� ' - -,-. C.. -�. E. L.E. :a..- yam. + ✓ciL ��4L.