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Home My WebLink AboutC-915 - Recreation agreementAGREEMENT 46 RESOLUTION NO. 22564 WHEREAS, the City of Newport Beach, hereinafter referred to as the "City ", and the Newport Harbor Union High School District, hereinafter referred to as the "School District ", are both authorized to organize, promote and conduct programs for community recreation, and WHEREAS, the School District has facilities and grounds available for community recreation on the campuses of the schools maintained by said School District, and WHEREAS, it is desired that the City be able to use said facilities when such facilities are not being used by the School District for educational purposes; NOW, THEREFORE, IT IS AGREED AS FOLLOWS: 1. The School District will make available its facilities and grounds for community recreation on all its campuses on proper request from the City, subject to the conditions noted herein. 2. Such facilities will be made available as long as the use in no way conflicts with the use of the School District's buildings or grounds for school purposes or interferes with the regular conduct of school work. The School District reserves the right to cancel the use of its facilities upon twenty -four (24) hours' notice when such planned use is considered to be in conflict with the use of such for school purposes. 3. All requests for recreational use of facilities of the School District shall be made through the City or such other public entities which have made similar agreements with the School District. The City or such other public entities shall be responsible for the screening and identification of the individuals or groups requesting facilities as to community recreation. Individuals or groups whose requests do not fit into the established District and City policy shall be encouraged and assisted by the City to modify their program to conform to such policy of community recreation. 4. All requests for use of facilities of the School District are to be made by the City on forms provided by the School District. 5. The School District is to be informed of all policies and procedures of the City's operations insofar as they relate to the use of the School District's facilities, and shall inform City of District policies and procedures. - 1 - C� J 0 6. The City is to be responsible for enforcing School District's policies, procedures and rules relative to the use of the School District's facilities. 7. As the School District develops facilities on its campuses, its facilities shall first provide and assist in the instructional program and second, add to the recreation program development. 8. All requests for use of facilities of the School District shall be in the Office of the Principal of the school wherein such use is desired not less than ten (10) days before such use, except in cases of emergency. The City shall provide the School District with schedules well in advance and cleared through the Principals of the School District for the use of School District facilities. 9. The School District agrees to provide all custodial services, maintenance and operation costs of buildings and campuses during the term of this Agreement. 10. The City shall present to the School District through the Superintendent a projected annual program for the use of the facilities of the School District. This program shall be presented not later than April 10 of each year. It shall include the projected use during the summer months, indicating the anticipated number of people participating in the program, its service and the facilities needed. The School District shall make no payment of funds to the City for the program. 11. The City shall provide the School District with an actual report of the people served, the type of program conducted and the actual cost of operation on or before October 10 of each year. 12. In the event that the Costa Mesa Park and Recreation District also execute a similar agreement with the School District, it is agreed that the City will cooperate with the Costa Mesa Park and Recreation District for the use of all of the facilities of the School District. It is further agreed that such cooperation is for the purpose of resolving any possible conflicts in the use of the facilities of the School District by either the City or the Costa Mesa Park and Recreation District. I'AE 13. The City shall provide all paid or voluntary personnel necessary to conduct and organize recreational activities upon facilities of the School District during the school year. If a charge is made in any form even to cover expenses for a recreation activity on a School District facility, advance approval shall be secured from the School District and there shall be a report to the School District regarding the reason for such charge and the use of such funds received. Such funds received shall remain with the Park District to be used by said district to help defray the cost of the recreation activity. Such charges shall not preclude any boy or girl from participation in the program strictly because of lack of funds. 14. The City shall provide the principal of each school within the School District with a proposed schedule for the use of that school's facilities well in advance of the planned use the respective principals. Each such schedule shall be approved by 15. The City shall be responsible for any and all damages to School District property caused by the City, its agents, officers and employees beyond fair wear and tear during the use by the City. 16. All expendable recreation supplies shall be provided by the City. 17. The City shall provide necessary and adequate liability insurance to cover City's liability arising out of negligence on the part of its agents, officers and employees during such time as the City uses School District facilities. 18. The term of this agreement shall begin on June 8, 1964, and shall continue through June 30, 1965. The agreement shall automatically be extended for annual terms through June 30, 1974, provided that either City or School District may terminate the same on June 30 of any year by giving the other party notice of such termination on or before June 1 of such year. IN WITNESS WHEREOF, the City of Newport Beach has caused this Agreement to be executed by the Mayor of the City Council of the City of Newport Beach, and attested to by its Clerk thereunto duly authorized, and the - 3 - l� 0 School District has caused this Agreement to be executed by its Board of Trustees on the dates written opposite their signatures. Dated: Z 1964 ATTEST: CITY OF NEWPORT BEACH By:�c�/ - CITY C ER C AS 0 F0F, M Mayor of ' y Council of the L' -(::D: �t •� i1, C•1` City of Newport Beach �V�.LTefl ;4. t.i`�ItifsSZ Cnv AlIC214ev Dated: 1964 NEWPORT HARBOR UNION HIGH SCHOOL DISTRICT By: 1Ls cC c eJ Members of its Board of Trustees Revised: JUNE 12, 1964 Board of Trustees Newport Harbor Union High School District - 4 - G:mec 5 27164 (12) 0 ,J 1 RESOLUTION NO. S `I k 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE EXECUTION OF A 3 RECREATION AGREEMENT WITH THE NEWPORT HARBOR UNION HIGH SCHOOL DISTRICT 4„ 5 WHEREAS, there has been presented to the City Council of 6 the City of Newport Beach a recreation agreement between the 7 I Newport Harbor Union High School District and the City of Newport 8 Beach providing for a program of supervised recreation to be con- 9 ducted by the City on School District facilities when not other - 10 Wise needed for educational purposes; and 11 WHEREAS, the City Council has considered the terms and 12j conditions of said agreement and said terms and conditions are 13� reasonable and equitable; 14 NOW, THEREFORE, BE IT RESOLVED that the Mayor and City 15 ,j Clerk are hereby authorized and directed to execute said agreement 16 Ii on behalf of the City of Newport Beach. 17 +I1 1 ADOPTED this 7- z_- day of June, 1964. 20 ATTEST: 1Z mayor 21:11 Z .L 2211 4 U-tty Clerk 23 24 25 26 27 28 29 30 31 32 CITY CL1M].;- r .. June 26, 1961 Cal Stewart, parks, Beaches and Recreation Director City Clerk Margery Schrouder Attached are three copies of the agreement by the Cit�t Newport Beach and Newport Harbor Union High Sc -tor the recreational program. Said agreement was authorized by the Council on June 22, 1964, by the adoption of Resolution No. 5988, a copy of which is attached. MS: gm `r To: From 0 CITY OF NEWPORT BEACH City Clerk City Attorney CITY ATTORNEY DEPARTMENT r] June 15, 1964 Subject: Newport Harbor Union High School District recreation agreement Transmitted is a letter from the superintendent of the Newport Harbor Union High School District to the City dated June 10, 1964, together with the agreements forwarded therewith which have been approved as to form. The attached resolution, if adopted by the City Council, will authorize the execution of said agreement on behalf of the City. It is suggested that this be referred to the City Council for con- sideration on June 22, 1964. WWC :mec Encs. cc - City Manager P.B. & R. Director flLe: Walter W. Charandza City Attorney RECE14 1 CITY CuRK CITY OF NEWPORT BEACH, i CALIF. Tc, 0 0 Newport Harbor Union High School District Newport Harbor High • Costa Mesa High a Corona del Mar High 1601 16th Street, Newport Beach, ColifoInia Telphona Midway 6.0224 OFFICE OF THE SUPERINTENDENT MAX M. RUSSELL June 10, 1964 SUPERINTENDENT City of Newport Beach 3300 West Newport Boulevard Newport Beach, California Attention: Mr. C. C. Stewart, Director, Parks, Beaches & Recreation Dear Mr. Stewart: Transmitted herewith are the revised agreements as suggested and approved by our Board of Trustees at their regular meeting on Tuesday, June 9, 1964. We are pleased to have made this change and personally wish for you a very fine summer. Please return three (3) copie MMR: mf encl. (4) T' Superintendent