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CONTRACT NO. 987
CITY OF NEWPORT BEACH
CITY
CLERK
CONTRACT
DOCUMENTS
FOR
THE REMODELING
OF OFFICE SPACE
IN THE CITY HALL
APPROV%D B';' TXE CITY COUNCIL ON THIS
9TH DAY OF' Aurvs'Ty 1965
CITY CLERK
CITY OF NEWPORT BEACH, CALIFORNIA
NOTICE OF INVITING BIDS
SEALED PROPOSALS WILL BE RECEIVED AT THE OFFICE OF THE CITY CLERK, CITY
HALL, NEWPORT BEACH, CALIFORNIA, UNTIL 10°00 A.M. ON THE 22ND DAY OF SEPTEMBER, 19659
AT WHICH TIME THEY WILL BE PUBLICLY OPENED AND READ, FOR PERFORMING WORK AS FOLLOWS:
REMODELING OF OFFICE SPACE IN THE CITY HALL
(CONTRACT NO. 987)
NO BID WILL BE RECEIVED UNLESS IT IS MADE ON A PROPOSAL. FORM FURNISHED BY
THE PUBLIC WORKS DEPARTMENT. EACH BID MUST BE ACCOMPANIED BY CASH, CERTIFIED CHECK,
OR BIDDERS BOND MADE PAYABLE TO THE CITY OF NEWPORT BEACH FOR AN AMOUNT EQUAL TO
AT LEAST 10 PERCENT OF THE AMOUNT BID, SUCH GUARANTY TO BE FORFEITED SHOULD THE BIDDER
TO WHOM THE CONTRACT IS AWARDED FAIL. TO ENTER INTO THE CONTRACT.
IN ACCORDANCE WITH THE PROVISIONS OF SECTION 1770 OF THE LABOR CODE, THE CITY
COUNCIL OF THE CITY OF NEWPORT BEACH HAS ASCERTAINED THE GENERAL PREVAILING RATE OF
PER DIEM WAGES IN THE LOCALITY IN WHICH THE WORK IS TO BE PERFORMED FOR EACH CRAFT
OR TYPE OF WORKMAN OR MECHANIC NEEDED TO EXECUTE THE CONTRACT AND IS SET FORTH IN
RESOLUTION NO. 5729. A COPY OF SAID RESOLUTION IS AVAILABLE IN THE OFFICE OF THE
CITY CLERK IN THE CITY OF NEWPORT BEACH.
ALL BIDS ARE TO BE COMPARED ON THE BASIS OF THE ENGINEER "S ESTIMATE OF THE
QUANTITIES OF WORK TO BE DONE-
NO BIDS WILL BE ACCEPTED FROM A CONTRACTOR WHO HAS NOT BEEN LICENSED IN
ACCORDANCE WITH THE PROVISIONS OF CHAPTER 9, DIVISION Ili OF BUSINESS AND PROFESSIONS
CODE.
PLANS AND SPECIFICATIONS, FORMS OF PROPOSALS, BONDS, AND CONTRACT MAY BE
OBTAINED AT THE PUBLIC WORKS DEPARTMENT) CITY HALL, NEWPORT BEACH, CALIFORNIA.
A NON- REFUNDABLE CHARGE OF WOO WILL BE REQUIRED FOR EACH SET OF STANDARD
SPECIFICATIONS. A REFUNDABLE DEPOSIT OF $5.•OO WILT. BE REQUIRED FOR EACH SET OF
PLANS, SPECIAL PROVISIONS, AND CONTRACT DOCUMENTS. NO REFUNDS WILL BE MADE L.ATER
THAN 60 DAYS AFTER AWARD OF THE BID.
THE CITY OF NEWPORT BEACH RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS
AND TO WAIVE ANY INFORMALITY IN SUCH BIDS.,
CITY OF NEWPORT BEACH, CALIFORNIA
MARGER'Y SCHROUDER, CITY CLERK
8 -9 -65
9
PROPOSAL
CONTRACT NO. 987
TO THE HONORABLE CITY COUNCIL
CITY OF NEWPORT BEACH
CALIFORNIA
0
THE UNDERSIGNED DECLARES THAT HE HAS CAREFULLY EXAMINED THE LOCATION OF THE
PROPOSED WORK, THAT HE HAS EXAMINED THE PLANS AND SPECIFICATIONS, AND READ THE ACCOM-
PANYING INSTRUCTIONS TO BIDDERS, AND HEREBY PROPOSES TO FURNISH ALL MATERIALS AND 00
ALL WORK REQUIRED TO COMPLETE THE WORK IN ACCORDANCE WITH SAID PLANS, THE STANDARD
SPECIFICATIONS OF THE CITY OF NEWPORT BEACH, AND THE SPECIAL PROVISIONS, AND THAT HE
WILL TAKE IN FULL PAYMENT THEREFOR THE FOLLOWING UNIT PRICES FOR EACH ITEM COMPLETE
IN PLACE., TO WIT=
ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL
NO. AND UNIT UNIT PRICE WRITTEN IN WORDS PRICE PRICE
ONE REMODEL OFFICE SPACE IN CITY HALL
Lump
SUM Q NINE THOUSAND NINE HUNDREDDOLLARS
AND NINETY DOLLARS AND
NONE CENTS
LUMP SUM
TOTAL PRICE WRITTEN IN WORDS
NINE THOUSAND NINE HUDRED AND NINETY ------ - - - - -- DOLLARS
T
No CENTS TOTAL $9,990.00
v
THE UNDERSIGNED AGREES THAT IN CASE OF DEFAULT IN EXECUTING THE REQUIRED
CONTACT WITH NECESSARY BONDS WITHIN TEN (10) DAYS, NOT INCLUDING SUNDAY, AFTER
HAVING RECEIVED NOTICE THAT THE CONTRACT IS READY FOR SIGNATURE, THE PROCEEDS OF '.
CHECK OR BOND ACCOMPANYING THIS BID SHALL BECOME THE PROPERTY OF THE CITY OF
NEWPORT BEACH.
LICENSED IN ACCORDANCE WITH THE STATUTES OF THE STATE OF CALIFORNIA PROVIDING
FOR THE REGISTRATION OF CONTRACTORS, LICENSE N0. 165541
THE UNDERSIGNED HAS CHECKED CAREFULLY ALL OF THE ABOVE FIGURES AND UNDERSTANDS
THAT THE CITY WILL NOT BE RESPONSIBLE FOR ANY ERRORS OR OMISSIONS ON THE PART OF
THE UNDERSIGNED IN.MAKING UP THIS BID.
ACCOMPANYING THIS PROPOSAL IS CASHIER'
IN AN AMOUNT NOrLESS THAN 10 PERCENT OF THE TOTAL BID PRICE.
543 8237
PHONE NUMBER
SEPT 22, 1965
DATE
1028 E 4TH Sr.
SANTA ANA, CALIF.
IDDER'S ADDRESS
HIER'S LHECK Qft
HUGHES & VANDERVORT
BIDDERS NAME
/S/ C. E. VANDERVORT (SEAL).
C. E. VANDERVORT
AUTHORIZED SIGNATURE
AUTHORIZED SIGNATURE
INDIVIDUAL
TYPE OF ORGANIZATION
(INDIVIDUAL, CORPORATION, COPARTNERSHIP)
LI5FBELOW NAMES OF PRESIDENT, SECRETARY, TREASURER AND MANAGER I'F A CORPORTATION
AND NAMES OF ALL COPARTNERS IF A COPARTNERSHIP:
0 PAGE 3
DESIGNATION OF SUB - CONTRACTORS
THE UNDERSIGNED CERTIFIES THAT HE HAS USED THE -SUP -BIDS OF THE FOLLOWING
LISTED CONTRACTORS IN MAKING UP HIS BID AND THAT THE SUB' - CONTRACTORS LISTED
WILL BE USED FOR THE WORK FOR WHICH THEY BID, SUBJECT TO THE APPROVAL OF
THE CITY ENGINEER) AND IN ACCORDANCE WITH THE APPLICABLE PROVISIONS OF THE
SPECIFICATIONS. NO CHANGE MAY BE MADE IN THESE SUB- CONTRACTORS EXCEPT UPON
THE PRIOR APPROVAL OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH.
ITEM OF WORK SUB- CONTRACTOR ADDRESS
1. Fi ErTair BLANTON ELECTRIC 17462 SANTA CLARA, TUSTIN
2.
PLUMBING
COAST PLUMBING CO.
213 REPUBLIC STI�t.{{„, COSIA MESA
3
PAINTING
MICHAEL PAINTING
9171 1iA1Tl DR. Be aIINGTON
4.
DRYWALL
MERRELL DRYWALL CO.
391 SERANADO. ORANGE
i
5
MASONRY
FRANK C- PALMER
L589 MINORCA DR. COSTA MESA
6.
HUGHES & VANDERVORT
BIDDERS NAME
/S/ C. E. VANDERVORT
AUTHORIZED SIGNATURE
INDIVIDUAL
TYPE OF ORGAMIZATION
(INDIVIDUAL, COPARTNER3NIP OR CORPARATION]
1028 E. 4TH ST.
SANTA ANA, CALIF-
ADDRESS
PAGE 5
LABOR AND MATERIAL BOND
KNOB ALL MEN BY THESE PRESENTS, THAT
WHEREAS, THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, STATE OF CALIFORNIA,
BY MOTION ADOPTED
HAS AWARDED TO
SEPTEMBER 27, 1
HUGHES & VANDERVORT
HEREINAFTER DESIGNATED AS THE "PRINCIPAL ", A CONTRACT FOR
THE REMODELING OF OFFICE SPACE IN THE CITY HALL
IN THE CITY OF NEWPORT BEACH, IN STRICT CONFORMITY WITH THE DRAWINGS AND SPECIFICA-
TIONS AND OTHER CONTRACT DOCUMENTS ON FILE IN THE OFFICE OF THE CITY CLERK.
WHEREAS, SAID PRINCIPAL HAS EXECUTED OR IS ABOUT TO EXECUTE SAID CONTRACT
AND THE TERMS THEREOF REQUIRE THE FURNISHING OF A BOND WITH SAID CONTRACT, PROVIDING
THAT IF SAID PRINCIPAL OR ANY OF HIS OR ITS SUBCONTRACTORS, SHALL FAIL TO PAY FOR
ANY MATERIALS, PROVISIONS, PROVENDER OR OTHER SUPPLIES OR TEAMS USED IN, UPON, FOR
OR ABOUT THE PERFORMANCE OF THE WORK AGREED TO BE DONE, OR FOR ANY WORK OR LABOR
DONE THEREON OF ANY KIND, THE SURETY ON THIS BOND WILL PAY THE SAME TO THE EXTENT
HEREINAFTER SET FORTH:
NOW, THEREFORE) WE
AS PRINCIPAL, HEREINAFTER DESIGNATED AS THE CONTRACTOR AND
AS SURETY, ARE HELD FIRMLY BOUND UNTO THE CITY OF NEWPORT BEACH, IN THE SUM OF
DOLLARS 4
SAID SUM BEING ONE -HALF OF THE ESTIMATED AMOUNT PAYABLE BY THE CITY OF NEWPORT
BEACH UNDER THE TERMS OF THE CONTRACT, FOR WHICH PAYMENT WELL AND TRULY TO BE
MADE WE BIND OURSELVES, OUR HEIRS, EXECUTORS AND ADMINISTRATORS, SUCCESSORS OR
ASSIGNS, JOINTLY AND SEVERALLY) FIRMLY BY THESE PRESENTS.
THE CONDITION OF THIS OBLIGATION ES SUCH, THAT IF THE PERSON OR HIS SUBCONTRAC-
TORS, FAIL TO PAY FOR ANY MATERIALS, PROVISIONS, PROVENDER OR OTHER SUPPLIES, OR
TEAMS, USED IN, UPON, FOR OR ABOUT THE PERFORMANCE OF THE WORK CONTRACTED TO BE
DONE, OR FOR ANY OTHER WORK OR LABOR THEREON OF ANY KIND, OR FOR AMOUNTS DUE UNDER
THE UNEMPLOYMENT INSURANCE CODE WITH RESPECT TO SUCH WORK OR LABOR, THAT THE SURETY
OR SURETIES WILL PAY FOR THE SAME, IN AN AMOUNT NOT EXCEEDING THE SUM SPECIFIED IN
THE BOND, AND ALSO, IN CASE SUIT IS BROUGHT UPON THE BOND, A REASONABLE ATTORNEY'S
FEE, TO BE FIXED BY THE COURT, AS REQUIRED BY THE PROVISIONS OF SECTION 4204 OF THE
GOVERNMENT CODE OF THE STATE OF CALIFORNIA.
n
u
LABOR AND MATERIAL BOND - CONTINUED)
PAGE 6
THIS BOND SHALL INURE TO THE BENEFIT OF ANY AND ALL PERSONS, COMPANIES AND .
CORPORATION ENTITLED TO FILE CLAIMS UNDER SECTION 1192.1 OF THE CODE OF CIVIL
PROCEDURE SO AS TO GIVE A RIGHT OF ACTION TO THEM OR THEIR ASSIGNS IN ANY SUIT
BROUGHT UPON THIS BOND, AS REQUIRED BY THE PROVISIONS OF SECTION 4205 OF THE
GOVERNMENT CODE OF THE STATE OF CALIFORNIA.
AND THE SAID SURETY, FOR VALUE RECEIVED, HEREBY ST I.PULATES AND AGREES THAT NO
CHANGE, EXTENSION OF TIME, ALTERATIONS OR ADDITIONS TO THE TERMS OF THE CONTRACT
OR TO THE WORK TO BE PERFORMED THEREUNDER OR THE SPECIFICATIONS ACCOMPANYING THE
SAME SHALL IN ANY WISE AFFECT ITS OBLIGATIONS ON THIS BOND, AND IT DOES HEREBY
WAIVE NOTICE OF ANY SUCH CHANGE, EXTENSION OF TIME, ALTERATIONS OR ADDITIONS TO THE
TERMS OF THE CONTRACTOR OR TO THE WORK OR TO THE SPECIFICATIONS.
IN WITNESS WHEREOF, THIS INSTRUMENT HAS BEEN DULY EXECUTED BY THE PRINCIPAL AND
SURETY ABOVE NAMED, ON THE DAY OF 196_
APPROVED AS TO FORM:
ITY ATTORNEY
THIS BOND WAS APPROVED BY THE CITY COUNCIL
OF THE CITY OF NEWPORT BEACH BY MOTION
ON
DATE
ATTEST:
CITY CLERK
CONTRACTOR
(SEAL)
SEAL)
(SEAL
(SEAL
AL)
(SEAL)
SURETY
0 • PAGE 7
PERFORMANCE BOND
KNOT! ALL MEN BY THESE PRESENTS THAT,
WHEREAS, THE CITY COUNCIL OF NEWPORT BEACH, STATE OF CALIFORNIA, BY MOTION
ADOPTED SEPTEMBER 27, 1965
HAS AWARDED TO HUGHES & VANDERVORT
HEREINAFTER DESIGNATED AS THE "PRINCIPAL", A CONTRACT FOR
THE REMODELING OF OFFICE SPACE IN THE CITY HALL
IN THE CITY OF NEWPORT BEACH, IN STRICT CONFORMITY WITH THE DRAWINGS AND SPECIFICA-
TIONS AND OTHER CONTRACT DOCUMENTS NOW ON FILE IN THE OFFICE OF THE CITY CLERK
OF THE CITY OF NEWPORT BEACH.
WHEREAS, SAID PRINCIPAL HAS EXECUTED OR IS ABOUT TO EXECUTE SAID CONTRACT AND
THE TERMS THEREOF REQUIRE THE FURNISHING A BOND FOR THE FAITHFUL PERFORMANCE OF
SAID CONTRACT,
NOW, THEREFORE, WE, HUGHES & VANDERVORT
AS PRINCIPAL, HEREINAFTER DESIGNATED AS THE "CONTRACTOR" AND
AS SURETY, ARE HELD AND FIRMLY BOUND UNTO THE CITY OF NEWPORT BEACH, IN THE SUM OF
DOLLARS ($
SAID SUM BEING EQUAL TO 5O OF THE ESTIMATED AMOUNT OF THE CONTRACT, TO BE PAID
TO THE SAID CITY OR ITS CERTAIN ATTORNEY, ITS SUCCESSORS, AND ASSIGNS FOR WHICH
PAYMENT, WELL AND TRULY TO BE MADE, WE BIND OURSELVES, OUR HEIRS, EXECUTORS AND
ADMINISTRATORS, SUCCESSORS OR ASSIGNS) JOINTLY AND SEVERALLY, FIRMLY BY THESE PRESENTS.
THE CONDITION OF THIS OBLIGATION IS SUCH, THAT IF THE ABOVE BOUNDEN PRINCIPAL, HIS
OR ITS HEIRS, EXECUTORS, ADMINISTRATORS, SUCCESSORS, OR ASSIGNS, SHALL IN ALL
THINGS STAND TO AND ABIDE BY, AND WELL AND TRULY KEEP AND PERFORM THE COVENANTS,
CONDITIONS AND AGREEMENTS IN THE SAID CONTRACT AND.ANY ALTERATION THEREOF MADE AS
THEREIN PROVIDED ON HIS OR THEIR PART, TO BE KEPT AND PERFORMED AT THE TIME AND IN
THE MANNER THEREIN SPECIFIED, AND IN ALL RESPECTS ACCORDING TO THEIR TRUE INTENT
AND MEANING, AND SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF NEWPORT BEACH, ITS
OFFICERS AND AGENTS, AS THEREIN STIPULATED, THEN THIS OBLIGATION SHALL BECOME NULL
AND VOID; OTHERWISE IT SHALL REMAIN IN FULL FORCE AND VIRTUE.
•
PAac 8
(PERFORMANCE BOND - CONTINUED)
AND SAID SURETY, FOR VALUE RECEIVED, HEREBY STIPULATES AND AGREES THAT NO
CNAMGE, [XTERStOR OF TIME, ALTERATION OR ADDITION TO THE TERMS OF THE CONTRACT OR
TO THE WORK TO BE PERFORMED THEREUNDER OR THE SPECIFICATIONS ACCOMPANYING THE SAME
SHALL IN ANY W13E AFFECT ITS OBLIGATIONS ON THIS BOND, AND IT DOES HEREBY WAIVE
NOTICE OF ANY CHANGE, EXTENSION OF TIME, ALTERATION OR ADDITION TO THE TERMS OF
THE CONTRACT OR TO THE WORK OR TO THE SPECIFICATIONS.
IN WITNESS WHEREOF., THIS INSTRUMENT HAS BEEN DULY EXECUTED BY THE PRINCIPAL
AND SURETY ABOVE NAMED, ON THE DAY OF t96_
APPROVED AS TO FORM:
ITY TTORMEY
(SEAL)
(SEAL)
(SEAL)
CONTRACTOR
(SEAL)
(SEAL)
gum ETY
PAGE •9
NON- COLLUSION AFFIDAVIT
THE BIDDERS, BY ITS OFFICERS AND AGENTS OR REPRESENTATIVES PRESENT AT THE TIME OF
FILING THIS BID, BEING DULY SWORN ON THEIR OATHS SAY, THAT NEITHER THEY NOR ANY
OF THEM, HAVE IN ANY WAY, DIRECTLY OR INDIRECTLY, ENTERED INTO ANY ARRANGEMENT
OR AGGREMENT WITH ANY OTHER BIDDER, OR WITH ANY PUBLIC OFFICER OF SUCH CITY OF
NEWPORT BEACH WHEREBY SUCH AFFIANT OR AFFIANTS OR EITHER OF THEM, HAS PAID OR IS
TO PAY TO SUCH BIDDER OR PUBLIC OFFICER ANY SUM OF MONEY, OR HAS GIVEN OR IS TO
GIVE TO SUCH OTHER BIDDER OR PUBLIC OFFICER ANYTHING OF VALUE WHATEVER, OR SUCH
AFFIANT OR AFFIANTS OR EITHER OF THEM HAS NOT DIRECTLY OR INDIRECTLY, ENTERED
INTO ANY ARRANGEMENT OR AGREEMENT WITH ANY OTHER BIDDER OR BIDDERS, WHICH TENDS TO
OR DOES LESSEN OR DESTROY FREE COMPETITION IN THE LETTING OF THE CONTRACT SOUGHT
FOR BY THE ATTACHED BIDS THAT NO BID HAS BEEN ACCEPTED FROM ANY SUBCONTRACTOR OR
MATERIALMAN THROUGH ANY BID DEPOSITORY, THE BYLAWS, RULES OR REGULATIONS OF WHICH
PROHIBIT OR PREVENT THE CONTRACTOR FROM CONSIDERING ANY BID FROM ANY SUBCONTRACTOR
OR MATERIALMAN WHICH 15 NOT PROCESSED THROUGH SAID BID DEPOSITORY, OR WHICH PRE-
VENT ANY SUBCONTRACTOR OR MATERIALMAN FROM BIDDING TO ANY CONTRACTOR WHO DOES NOT
USE THE FACILITIES OF OR ACCEPT BIDS FROM OR THROUGH SUCH BID DEPOSITORY; THAT NO
INDUCEMENT OR ANY FORM OR CHARACTER OTHER THAN THAT WHICH APPEARS UPON THE FACE
OF THE BID WILL BE SUGGESTED, OFFERED, PAID OR DELIVERED TO ANY PERSON WHOMSOEVER
TO INFLUENCE THE ACCEPTANCE OF THE SAID BID OR AWARDING OF THE CONTRACT, NOR HAS
THIS BIDDER ANY AGREEMENT OR UNDERSTANDING OF ANY KIND WHATSOEVER, WITH ANY PERSON
WOMSOEVER TO PAY, DELIVER TO, OR SHARE WITH ANY OTHER PERSON IN ANY WAY OR MANNER,
ANY OF THE PROCEEDS OF THE CONTRACTS SOUGHT BY THIS BID.
SUBSCRIBED AND SWORN TO BEFORE ME BY
THIS 21 DAY OF SEPT
MY COMMISSION EXPIRES:
ROBERT L. REED
MY COMMISSION EXPIRES FEB. Z, 1966
HUGHES & VANDERVORT
/5/ C. E. VANDERVORT
C. E. VANDERVORT
OWNER.
1965.
/S/ ROBERT REED
NOTARY PUBLIC
0
PAGE 10
BIDDER'S STATEMENT OF FINANCIAL RESPONSIBILITY
TECHNICAL ABILITY AND EXPERIENCE
(THE BIDDER IS REQUIRED TO STATE WHAT WORK OF A SIMILAR CHARACTER TO THAT INCLUDED
IN THE PROPOSED CONTRACT HE HAS SUCCESSFULLY PERFORMED AND GIVE REFERENCE WHICH
WILL ENABLE THE CITY COUNCIL TO JUDGE HIS RESPONSIBILITY, EXPERIENCE, SKILL AND
BUSINESS STANDING.)
THE UNDERSIGNED SUBMITS HEREWITH A STATEMENT OF HIS FINANCIAL RESPONSIBILITY-
THE UNDERSIGNED SUBMITS BELOW A STATEMENT OF THE WORK OF SIMILAR CHARACTER TO
THAT INCLUDED IN THE PROPOSED CONTRACT WHICH HE HAS SUCCESSFULLY PERFORMED.
BARR LUMBER CO.
SANTA ANA
MODEL GLASS CO. COSTA MESA
WARD HARRINGTON LUMBER CO. NEWPORT BEACH
UNITED CALIFORNIA BANK SANTA ANA (MAIN BRANCH)
GUARANTY CHEVROLET MOTORS SANTA ANA
KINGSLEY MFG. CO. COSTA MESA
EMPIRE SILK STORES
HUGHES & VANDERVORT
/S/ C. E. VANDERVORT
SIGNED
0
C O N T R A C T
THIS AGREEMENT, MADE AND ENTERED INTO THIS
IJ
PAGE II
DAY OF o C� , 196E
BY AND BETWEEN THE CITY OF NEWPORT BEACH, CALIFORNIA, HEREINAFTER DESIGNATED AS THE
CITY, PARTY OF THE FIRST PART, AND HUGHES & VANDERVORT
HEREINAFTER. DESIGNATED AS THE CONTRACTOR, PARTY OF THE SECOND PART.
WITNESSETH: THAT THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS;
I. FOR AN IN CONSIDERATION OF THE PAYMENTS AND AGREEMENTS HEREINAFTER MENTIONED
TO BE MADE AND PERFORMED BY THE CITY, THE CONTRACTOR AGREES WITH THE CITY TO FURNISH
ALL MATERIALS AND LABOR FOR THE CONSTRUCTION OF
THE REMODELING OF OFFICE SPACE IN THE CITY HALL
AND TO PERFORM AND COMPLETE IN A GOOD AND WORKMANLIKE MANNER ALL THE WORK PERTAINING
THERETO SHOWN ON THE PLANS AND SPEC IF I CAT IONS..THEREFOR; TO FURNISH AT. HIS OWN PROPER
COST AND EXPENSE ALL TOOLS, EQUIPMENT, LABOR AND MATERIALS NECESSARY THEREFOR, (EXCEPT
SUCH MATERIALS] IF ANY, AS IN THE SAID SPECIFICATIONS ARE STIPULATED TO BE FURNISHED
BY THE CITY), AND TO DO EVERYTHING REQUIRED BY THIS AGREEMENT AND THE SAID PLANS
AND SPECIFICATIONS.
2. FOR FURNISHING ALL SAID MATERIALS AND LABOR, .TOOLS AND EQUIPMENT, AND DOING
ALL THE WORK CONTEMPLATED AND EMBRACED IN THIS AGREEMENT, ALSO FOR ALL LOSS,AND DAMAGE
ARISANG OUT OF THE NATURE.OF THE WORKI:AFORSSXID '., OR FROM TNE7ACTION OF THE ELEMENTS,
OR FROM ANY UNFORESEEN DIFFICULTIES WHICH MAY ARISE OR BE ENCOUNTERED IN THE PROSECU-
TION OF THE WORK UNTIL ITS ACCEPTANCE BY THE CITY, AND FOR ALL RISKS OF EVERY DE-
SCRIPTION CONNECTED WITH THE WORK; ALSO, FOR ALL EXPENSES INCURRED BY OR IN CONSEQUENCE
OF THE SUSPENSION OR DISCONTINUANCE OF WORK, EXCEPT SUCH AS IN SAID SPECIFICATIONS
ARE EXPRESSLY STIPULATED TO BE BORNE BY THE CITY AND FOR WELL AND FAITHFULLY COM-
PLETING THE WORK AND THE WHOLE THEREOF, IN THE MANNER SHOWN AND DESCRIBED IN THE.SAID
PLANS AND SPECIFICATIONS, THE CITY WILL PAY AND THE CONTRACTOR SHALL RECEIVE IN FULL
COMPENSATION THEREFOR THE LUMP SUM PRICE, OR IF THE 810 IS ON THE UNIT PRICE BASIS,
THE TOTAL PRICE FOR THE SEVERAL ITEMS FURNISHED PURSUANT TO THE SPECIFICATIONS, NAMED
IN THE BIDDING SHEET OF THE PROPOSAL, AS THE CASE MAY BE-
3. THE CITY HEREBY PROMISES AND AGREES WITH THE SAID CONTRACTOR TO EMPLOY,.ANO
DOES HEREBY EMPLOY THE SAID CONTRACTOR TO PROVIDE THE MATERIALS AND TO DO THE WORK
ACCORDING TO THE TERMS AND CONDITIONS HEREIN CONTAINED AND REFERRED TO FOR THE PRICE
AFORESAID, AND HEREBY CONTRACTS TO PAY THE SAME AT THE TIME, IN THE MANNER AND UPON
THE CONDITIONS SET FORTH IN THE SPECIFICATIONS; AND THE SAID PAR-TIES FOR THEMSELVES,
THEIR HEIRS, EXECUTORS, ADMINISTRATORS, SUCCESSORS AND ASSIGNSy DO HEREBY AGREE TO
THE FULL PERFORMANCE OF THE COVENANTS HEREIN CONTAINED.
4. THE NOTICE TO BIDDERS, INSTRUCTIONS TO BIDDERS, CONTRA'CT6111112i PROPOSAL,
AND THE PLANS AND SPECIFICATIONS, AND ALL' AMENDMENTS THEREOF, WHEN APPROVED BY THE
PARTIES HERETO, OR WHEN REQUIRED BY THE CITY IN ACCORDANCE WITH THE PROVISIONS OF
THE PLANS AND SPECIFICATIONS, ARE HEREBY INCORPO)t ATED IN AND MADE PART OF THIS
AGREEMENT-
PAGE 12
5. THE CONTRACTOR SHALL ASSUME THE DEFENSE OF AND INDEMNIFY AND SAVE HARMLESS
THE CITY,. THE DIRECTOR OF PUBLIC WORKS, AND THEIR OFFICERS AND EMPLOYEES, FROM ALL
CLAIMS, LOSS, DAMAGE, INJURY AND L1ABI'LITY OF EVERY KIND, NATURE AND DESCRIPTION,
DIRECTLY OR INDIRECTLY ARISING FROM THE PERFORMANCE OF THE CONTRACT OR WORK, REGARD-
LESS OF RESPONSIBILITY FOR NEGLIGENCE AND FROM ANY AND ALL CLAIMS, LOSS, DAMAGE,
INJURY AND LIABILITY, HOWSOEVER THE SAME MAY BE CAUSED, RESULTING DIRECTLY OR IN-
DIRECTLY FROM 'THE NATURE OF THE WORK COVERED BY THE CONTRACT, REGARDLESS OF RE-
SPONSIBILITY FOR NEGLIGENCE.
IN WITNESS WHEREOF, THE PARTIES HERETO HAVE CAUSED THIS CONTRACT TO BE EXECUTED
THE DAY AND YEAR FIRST ABOVE WRITTEN.
CITY OF NEWPORT BEACH, CALIFORNIA
BY
MAYOR
ATTEST;
CITY CLERK
C N KA UK
BY �pljzl' A (SEAL)
TITLE
ITLE
APPROVED AS TO FORM:
/Lx
CITY ATT NEY
1
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
SPECIAL PROVISIONS
FOR
REMODELING OF OFFICE SPACE
IN THE CITY HALL (C-95-7T
I. SCOPE OF WORK
THE WORK TO BE DONE UNDER THIS CONTRACT CONSISTS OF FURNISHING ALL LABORS MA-
TERIAL, TOOLS, EQUIPMENT, TRANSPORTATION, REMOVALS, AND ALL INCIDENTAL WORK AND
SERVICES REQUIRED TO COMPLETE THE WORK AS SHOWN ON THE PLANS IN ACCORDANCE
WITH THE STANDARD SPECIFICATIONS OF THE CITY OF NEWPORT BEACH, THESE SPECIAL
PROVISIONS, AND THE 1964 EDITION OF THE UNIFORM BUILDING CODE.
2. TIME OF COMPLETION
THE CONTRACTOR SHALL COMPLETE THE WORK WITHIN 30 CALENDAR DAYS FROM THE DATE OF
EXECUTION OF THE CONTRACT BY THE CITY.
3. PAYMENT
A. THE LUMP SUM PRICE PAID FOR REMODELING OFFICE SPACE IN THE CITY HALL WILL
INCLUDE FULL COMPENSATION FOR DOING ALL WORK AND FURNISHING ALL MATERIALS
NECESSARY TO CONSTRUCT SAID WORK COMPLETE IN PLACE INCLUDING ALL REMOVALS,
SALVAGE OF REUSABLE MATERIALS, PATCHING PAINTING, AND CLEAN UP.
B. ALL PERMIT FEES CHARGED BY THE CITY WILL BE WAIVED, EXCEPT THAT THE CON-
TRACTOR AND ALL SUBCONTRACTORS MUST POSSESS A VALID CITY BUSINESS LICENSE.
4. MASONRY
A. SCOPE OF WORK. FURNISH ALL LABORS MATERIALS EQUIPMENTS AND SERVICES TO
INSTALL ALL BRICKWORK SHOWN ON THE PLANS.
B. MATERIALS. MASONRY SHALL BE STRUCTURAL BRICK AND SHALL CONFORM TO ASTM
DESIGNATION C 62, GRADE SW (3000 PSI). ALL BRICK FOR EXTERIOR AND INTER-
IOR SURFACES SHALL BE A COMMON BRICK.AS MANUFACTURED BY HIGGINS BRICK CO.,
OR AN EQUIVALENT BRICK, MEETING THE REQUIREMENTS OF THESE SPECIFICATIONS
AS TO PHYSICAL PROPERTIES) SIZE AND COLOR. BRICK IS INTENDED TO MATCH AS
NEARLY AS POSSIBLE THE BRICK PREVIOUSLY USED ON ADJACENT EXISTING BRICK
WALLS IN SIZES COLOR, AND OTHER RESPECTS AND SHALL BE APPROVED BY THE ENGI-
NEER PRIOR TO USE.
CEMENT SHALL BE PORTLAND CEMENT COMPLYING WITH LATEST SPECIFICATIONS OF
ASTM.
LIME SHALL BE HIGH CALCIUM, HYDRATED OR WELL SLAKED QUICK LIME, COMPLYING
WITH ASTM SPECIFICATION C6 -31 OR CI -26.
SAND SHALL BE COMPOSED OF HARD) DURABLE MINERAL PARTICLES FREE FROM INJU-
RIOUS AMOUNTS OF ORGANIC, ALKALINE, OR OTHER FOREIGN MATERIALS. IT SHALL
BE UNIFORMLY GRADED FROM FINE TO COARSE WITH 100% PASSING A NO. 16 SIEVE.
0
SP -2
B. MATERIALS (CONT'D)
REINFORCING STEEL SHALL BE INTERMEDIATE GRADE, PER ASTM DESIGNATION A15.
C. LAYING. THE JOINT AND MORTAR COLOR SHALL MATCH EXISTING.
5. CARPENTRY AND MILLWORK
A. FRAMING AND SHEATHING. ALL LUMBER SHALL BE DOUGLAS FIR S4S CONSTRUCTION
GRADE, UNLESS NOTED OTHERWISE. ALL WOOD IN CONTACT WITH CONCRETE ON EARTH
SHALL BE PRESSURE TREATED LUMBER. ALL JOISTS AND BEAMS SHALL BE CAREFULLY
INSPECTED TO INSURE THAT NO LARGE KNOTS IMPAIR THE STRENGTH OF THE LUMBER.
AT THE ENGINEERS DISCRETION, STRUCTURAL MEMBERS MAY BE ORDERED REMOVED,
IFS IN HIS OPINION, THEY ARE NOT STRUCTURALLY SOUND.
B. FINISH LUMBER AND MILLWORK. FINISH LUMBER SHALL BE KILN DRIED STRAIGHT
AND SOUND, FREE FROM SHAPER AND MACHINE MARKS, PIN HEAD KNOTS OR SLIVERED
WOOD, OF MATERIAL AND GRADE SPECIFIED ON DRAWINGS.
INTERIOR WOOD TRIM SHALL BE WHITE PINE OR PONDEROSA PINE.
C. WORKMANSHIP. CARPENTERS SHALL DO ALL CUTTING, HEADING, OR OTHER CARPENTRY
WORK AS MAY BE REQUIRED BY OTHER TRADESMEN, EXCEPT PLUMBERS OR ELECTRICIANS,
WHO WILL DO THEIR OWN CUTTING. NO CUTTING OF STRUCTURAL TIMBERS WILL BE
ALLOWED UNLESS SHOWN ON PLANS OR WITHOUT THE CONSENT OF THE ENGINEER.
FIRESTOPS ARE TO BE PLACED IN ALL PARTITIONS 81O^ AND MORE IN HEIGHT. THEY
SHALL BE 2" MATERIAL OF SAME WIDTH AS PARTITION. FIX WOOD SILLS TO CONCRETE
FLOORS AND STUDS TO MASONRY WALLS WITH BOLTS OF SIZES AND SPACING CALLED
FOR ON DETAILS. SPACE BOLTS ONE FOOT FROM EACH END.
ALL PLATES AND CORNERS ARE TO BE SECURELY NAILED TOGETHER.
STAGGER ALL JOISTS TWO BOARDS AND TWO BEARINGS APART.
SUFFICIENT BACKING FOR ALL INTERIOR FINISH MUST BE PROVIDED. THE CARPENTER
SHALL EXERCISE EVERY CARE IN THE PROTECTION OF HIS WORK AND MATERIALS FROM
DAMAGE. ALL LUMBER SHALL BE NEATLY PILED AND PROTECTED FROM THE ELEMENTS
AT ALL TIMES.
ATTACHMENT OF WOOD SILLS TO CONCRETE WITH AN APPROVED POWDER ACTUATED TOOL
WILL BE ALLOWED.
6. DRY WALL SURFACING
A. MATERIALS
SHEETS - Zvi TAPERED EDGE SHEETROCK AS MANUFACTURED BY U.S. GYPSUM CO.
OR EQUIVALENT.
NAILS - 5D, 13j GAUGE CEMENT COATED, FLATHEAD 1 -5 /8" LONG.
JOINT SYSTEM SHALL BE PERF -A -TAPE JOINT REINFORCING TAPE AND CEMENT, OR
EQUAL, AS MANUFACTURED BY U.S. GYPSUM CO. OR EQUIVALENT.
MOULDINGS - MILCOR OR EQUIVALENT.
• •
SP -3
6. DRY WALL SURFACING (CONT'D)
B. WORKMANSHIP. INSTALLATION SHALL BE IN STRICT ACCORDANCE WITH MANUFACTURER'S
RECOMMENDATIONS. APPLY SHEETROCK PANELS IN LENGTHS AS LONG AS POSSIBLE WITH
THE LONG EDGE AT RIGHT ANGLES TO THE FRAMING MEMBERS. ALL ENDS SHALL BE
SUPPORTED ON FRAMING MEMBERS AND JOINTS SHALL BE STAGGERED. JOINTS ON OP-
POSITE SIDES OF PARTITIONS SHALL NOT FALL ON THE SAME STUD. TAPERED EDGES
SHALL BE BUTTED LOOSELY TOGETHER. CUT EDGES AND MILL ENDS SHALL BE SANDED
DOWN TO PROVIDE SMOOTH JOINING.
SHEETROCK WALLBOARD SHALL BE SECURELY NAILED TO SUPPORTS. NAILS SHALL BE
SPACED NOT LESS THAN 3/$" FROM EDGES AND ENDS OF BOARDS AND SHALL BE SPACED
6" APART ON CEILINGS AND 5" TO 6" APART ON WALLS. NAILS SHALL BE DRIVEN
It HOME it WITH HEADS SLIGHTLY BELOW THE SURFACE. DO NOT USE NAIL SET. NAILS
SHOULD BE 42D OR 5D COOLER TYPE.
APPLY ALL METAL MOULDINGS REQUIRED TO FINISH EXPOSED EDGES OR PANELS.
THE JOINT SYSTEM SHALL BE APPLIED IN STRICT ACCORDANCE WITH THE MANUFAC-
TURER'S RECOMMENDATIONS. ALL INTERNAL AND EXTERNAL CORNERS AND ANGLES
SHALL BE REINFORCED WITH THE SPECIFIED JOINT SYSTEM AND FINISHED IN THE
FOLLOWING MANNER: THE RECESSES BETWEEN TWO SHEETROCK PANELS SHALL BE FIL-
LED WITH SUFFICIENT THICKNESS OF CEMENT TO COMPLETELY HIDE THE BOARD AT ALL
POINTS. THE TAPE SHALL BE CENTERED ON THE JOINT AND WITH FINISHING KNIFE
PRESSED TIGHTLY TO THE TWO PANELS. THE EXCESS CEMENT, SQUEEZED FROM BE-
TWEEN THE TAPE AND PANELS SHALL BE LAID SMOOTHLY ON TOP OF THE TAPE. WHEN
THE FIRST COAT IS THOROUGHLY DRY, A SECOND APPLICATION OF CEMENT SHALL BE
SPREAD EVENLY OVER THE ENTIRE JOINT TO BEYOND THE SHOULDER OF THE RECESS.
WHEN THE SECOND COAT IS THOROUGHLY DRY, THE THIRD AND FINISH COAT SHALL BE
APPLIED SO AS TO EVEN UP ALL SURFACES TO THE JOINT.
ALL NAIL DEPRESSIONS SHALL RECEIVE AT LEAST THREE (3) COATS OF CEMENT,,
LEAVING THEM FILLED EVEN AND FLUSH WITH THE SURFACE OF THE BOARD.
INSIDE ANGLES SHALL BE FILLED AND FLUSHED TO A TRUE LINE.
WHEN THOROUGHLY DRYS THE FINISH COAT SHALL BE SANDED WHEREVER NECESSARY TO
LEAVE ALL JOINTS AND NAIL SPOTS FLUSH AND SMOOTH AND READY FOR DECORATION.
7. ELECTRICAL
A. REGULATIONS AND CODES. ALL WORK AND MATERIALS SHALL BE IN ACCORDANCE WITH
THE LATEST RULES OF THE NATIONAL BOARD OF FIRE UNDERWRITERS, ALL LOCAL AND
STATE ORDINANCES, THE STATE OF CALIFORNIA INDUSTRIAL ACCIDENT COMMISSION'S
SAFETY ORDERS REGULATIONS OF THE STATE FIRE MARSHAL AND WITH ANY PRE-
VAILING RULES AND REGULATIONS PERTAINING TO ADEQUATE PROTECTION.
B. LOCATIONS. THE DRAWINGS INDICATE THE DESIRED LOCATIONS OR ARRANGEMENTS OF
CONDUIT RUNS, OUTLETS, ETC., AND ARE TO BE FOLLOWED AS CLOSELY AS POSSIBLE.
PROPER JUDGMENT MUST BE EXERCISED IN EXECUTING THE WORK SO AS TO SECURE
THE BEST POSSIBLE INSTALLATION IN THE AVAILABLE SPACE AND TO OVERCOME DIF-
FICULTIES OWING TO SPACE LIMITATIONS OR INTERFERENCE OF STRUCTURAL CONDI-
TIONS WHEREVER ENCOUNTERED. THE CONTRACTOR SHALL COORDINATE THE LOCATION
OF ALL LIGHTING FIXTURES, FRAMING, AND TILE PATTERN SO THAT THE FIXTURES,
FRAMING, AND TILE PATTERN WILL FORM A PATTERN ACCEPTABLE TO THE ENGINEER.
0 0
sP -4
7. ELECTRICAL (CONT'D)
C. SCOPE OF THE DRAWINGS
I. THE ARCHITECTURAL DRAWINGS TAKE PRECEDENCE OVER THE ELECTRICAL DRAWINGS
IN THE REPRESENTATION OF THE GENERAL CONSTRUCTION WORK. THE ELECTRICAL
CONTRACTOR SHALL CONSTANTLY REFER TO THE ARCHITECTURAL DRAWINGS IN ORDER
TO COORDINATE THE ELECTRICAL WORK WITH THE OTHER WORK.
2. IT IS INTENDED THAT OUTLETS SHALL BE LOCATED SYMMETRICAL WITH ARCHITEC-
TURAL ELEMENTS NOTWITHSTANDING THE FACT THAT THE LOCATIONS SHOWN ON THE
DRAWINGS MAY BE DISTORTED FOR CLEARNESS IN REPRESENTATION.
D. WIRING MATERIALS IN GENERAL. THE MATERIALS HEREIN SPECIFIED SHALL BE NEW
AND FURNISHED IN ACCORDANCE WITH SPECIFICATIONS OF THE AMERICAN INSTITUTE
OF ELECTRICAL ENGINEERS,, NATIONAL ELECTRIC MANUFACTURER'S ASSOCIATIONS THE
NATIONAL BOARD OF FIRE UNDERWRITERS, AND THE NATIONAL ELECTRIC CODE. ALL
MATERIALS SHALL BE LISTED BY U.L, AS INSPECTED AND APPROVED.
1. CONDUIT SHALL COMPLY WITH THE REQUIREMENTS OF THE UNDERWRITERS' LABORA-
TORIES, AND SHALL BE DELIVERED TO THE SITE IN STANDARD LENGTHS, WITH
EACH LENGTH BEARING THE MANUFACTURER'S TRADEMARK OR STAMP AND THE UNDER-
WRITERS' LABEL OF APPROVAL. WHERE CONDUIT IS MENTIONED IN THE SPECIFI-
CATIONS, THIS SHALL BE INTERPRETED AS RIGID, STANDARD WEIGHT CONDUIT OR
ELECTRICAL METALLIC TUBING. THE USE OF FLEXIBLE METALLIC CONDUIT WILL
NOT BE ALLOWED.
A. RIGID CONDUIT SHALL BE WALKERIZED, HOT- DIPPED GALVANIZED, OR SHER-
ARDIZED. COUPLINGS, LOCKNUTS, BUSHINGS, ETC., SHALL BE HOT - DIPPED
GALVANIZED OR SHERARDIZED.
B. ELECTRICAL METALLIC TUBING SHALL BE WALKERIZED, GALVANIZED, OR
SHERARDIZED. COUPLINGS AND CONNECTORS SHALL BE GALVANIZED OR SHER-
ARDIZED AND SHALL BE OF THE WATERTIGHT COMPRESSION TYPE OR TH,,E,, WATER
RESISTANT TYPE EQUAL TO THOMAS AND BOTTS COMPANY "SOCKS" #52pp80 AND
7 #5281 SERIES OR TOMIC SALES COMPANY "THINWALL" CONNECTORS 110 AND
#310 SERIES.
2. OUTLET BOXES, COVERS, AND FITTINGS. OUTLET BOXES
PRESSED STEEL KNOCKOUT TYPE OR CAST IRON WITH DRI
PLUGGED HOLES, AND SHALL BE HOT - DIPPED GALVANIZED
BOXES SHALL BE OF PROPER CODE SIZE FOR THE NUMBER
PASSING THROUGH OR TERMINATING THEREIN, BUT IN NO
BE LESS THAN 4" SQUARES UNLESS SPECIFICALLY NOTED
DRAWINGS.
3. WIRE.
AND COVERS SHALL BE
_LED TAPPED AND
OR SHERARDIZED. ALL
OF WIRES OR CONDUITS
CASE SHALL ANY BOX
AS SMALLER ON THE
A. ALL CONDUCTORS SHALL BE DELIVERED TO THE SITE IN THEIR ORIGINAL
UNBROKEN PACKAGES, PLAINLY MARKED OR TAGGED AS FOLLOWS:
UNDERWRITERS' LABELS.
2. SIZE, KINDO AND INSULATION OF THE WIRE.
3. NAME OF MANUFACTURING COMPANY AND TRADE NAME OF THE WIRE.
• i
M"
3. WIRE (CONT'D)
B. LIGHT AND POWER CIRCUITS
1. IN DRY LOCATIONS USE TYPE "R" OR 'TWA, 600 VOLTS INSULATION.
2. MINIMUM WIRE SIZE SHALL BE #12 A.W.G. IN THE LIGHT AND POWER
SYSTEM.
4. RECEPTACLES. RECEPTACLES IN GENERAL SHALL BE AS FOLLOWS:
A. DUPLEX CONVENIENCE OUTLETS SHALL BE IVORY, 15 AMPERE, 125 VOLTS,
BAKELITE OR COMPOSITION BASE, BACK OR SIDE WIRED WITH PLASTER
EARS AND T -SLOTS AND SHALL BE THOSE THAT ARE LISTED HEREAFTER:
BRYANT, HUBBELL OR H & H 1926o -1
GENERAL ELECTRIC #GE -3493
B. GROUNDING TYPE DUPLEX CONVENIENCE OUTLETS FOR GROUNDING EXPOSED
METAL PARTS OR PORTABLE APPLIANCES AND ELECTRICAL EQUIPMENT SHALL
HAVE TWO CURRENT CARRYING CONTACTS AND ONE GROUNDING CONTACT WHICH
IS INTERNALLY CONNECTED TO THE FRAME. THESE OUTLETS SHALL ACCOM-
MODATE BOTH STANDARD PARALLEL OR TANDEM BLADE CAPS AND SHALL BE
SIDE OR BACK WIRED. THESE RECEPTACLES LISTED HEREINAFTER SHALL BE
USED:
ARROW, BRYANT, H&H, OR HUBBELL #5262 -1
GENERAL ELECTRIC #3589
5. SWITCHES
A. CIRCUIT SWITCHES SHALL BE IVORY, TOTALLY ENCLOSED, BAKELITE OR COM-
POSITION BASE, TOGGLE TYPE WITH °T" RATING FOR TYPE C LAMP LOADS.
SWITCH RATINGS SHALL BE IN ACCORDANCE WITH THE FOLLOWING TABLE OF
LOADS:
WATTS RATINGS VOLTAGE
0 TO 800 10 AMPS. 125 VOLTS
801 TO 1600 20 AMPS. 125 VOLTS
B. SINGLE POLE SWITCHES
TOGGLE SWITCHES
MAKE
10 AMPS.
20 AMPS.
ARROW
#1581-1
#1 91 -1
BRYANT
#4961-1
#5'61 -1
G. E.
#3 02
#3473 -1
HUBBELL
# 1 -1
#9805 -1
H & H
#1581 -1
#1591 -1
• r
9:
5. SWITCHES (CONTID)
C. DOUBLE POLE SWITCHES
TOGGLE SWITCHES
MAKE 10 AMPS. 20 AMPS.
ARROW, H & H 11582 -1 #1592 -1
BRYANT #4962 -I #5862 -1
G. E. p #3475 -1
HUBBELL #9802 -1 #9816-1
6. INSTALLATION AND SUPPORT OF CONDUIT. CONDUIT SHALL BE CONCEALED, UN-
LESS OTHERWISE INDICATED. ALL CONDUIT RUNS EXPOSED TO VIEW, EXCEPT
THOSE IN ATTIC SPACES AND UNDER BUILDINGS SHALL BE INSTALLED PARALLEL,
OR AT RIGHT ANGLES, TO STRUCTURAL MEMBERS WALLS OR LINES OF THE
BUILDING.
7- INSTALLATION OF WIRE
A. ALL JOINTS SPLICES TAPS AND CONNECTIONS FOR CONDUCTORS SHALL BE
MADE WITH SOLDERLESS CONNECTORS APPROVED BY THE ARCHITECT OR SHALL
BE SOLDERED.
8. MAKE ALL CONNECTIONS AND SPLICES NECESSARY TO PROPERLY INSTALL AND
COMPLETE, THE WORK AND ALL SPLICES SHALL BE TAPED. ALL CONNECTIONS
AND SPLICES SHALL BE ELECTRICALLY AND MECHANICALLY PERFECTS AND IN
STRICT ACCORDANCE WITH ALL CODE REQUIREMENTS.
8. GROUNDING SHALL BE EXECUTED IN ACCORDANCE WITH ALL APPLICABLE CODES AND
REGULATIONS BOTH OF THE STATE OF CALIFORNIA AND LOCAL AUTHORITIES HAVING
JURISDICTION. IN GENERAL, ON SECONDARY DISTRIBUTION SYSTEMS WHERE COLD
WATER MAINS ARE AVAILABLE GROUNDING CONDUCTOR AND CONDUIT SHALL BE
TERMINATED THEREON WITH APPROVED GROUNDING CLAMPS OR BONDED. THE CON-
DUCTORS SHALL COMPRISE THE NEUTRAL GROUND AND THE CONDUIT THE EQUIP-
MENT GROUND, WHERE SUITABLE COLD WATER MAIN DOES NOT EXIST, THE NEU-
TRAL AND EQUIPMENT GROUNDS SHALL BE GROUNDED TO SEPARATE GROUND RODS
SIZE AND LENGTH AS REQUIRED BY CODE). ALL METALLIC CONDUIT RISES ON
EITHER END OF FIBER SOAPSTONE OR TRANSITE CONDUIT SHALL BE GROUNDED IN
AN APPROVED MANNER. ,
9. LIGHTING FIXTURES
A. THE ELECTRICAL CONTRACTOR WILL FURNISH AND INSTALL A COMPLETE
LIGHTING FIXTURE ON EACH AND EVERY LIGHTING OUTLET INDICATED ON
THE DRAWINGS.
B. LIGHTING FIXTURES SHALL HAVE ALL PARTS AND FITTINGS NECESSARY TO
COMPLETELY AND PROPERLY INSTALL THE FIXTURE. ALL FIXTURES SHALL BE
WIRED FROM OUTLET TO SOCKET WITH #14 A.W.G. UNDERWRITERS' TYPE "AF11
OR "CF" FIXTURE WIRE. ALL FIXTURES SHALL BE EQUIPPED WITH LAMPS OF
SIZE AND TYPE SPECIFIED. ALL SOCKETS SHALL BE U.L. APPROVED AND
SHALL BE SECURED IN A POSITIVE MANNER SO THAT TURNING DURING LAMP
REPLACEMENT CANNOT OCCUR.
I�1
SP -7
9. LIGHTING FIXTURES (CONTID)
C. ALL FIXTURES OF ONE TYPE SHALL BE OF ONE MANUFACTURE AND OF IDENTI-
CAL FINISH AND APPEARANCE.
D. ALL LIGHTING FIXTURES INSTALLED ON CEILING 11O''R WALL SURFACES OF COM-
BUSTIBLE MATERIAL SHALL BE EQUIPPED WITH #2Y U.S. GAUGE GALVANIZED
IRON PANS SIZED TO COVER THE EXPOSED AREA BETWEEN THE OUTLET BOX
RING AND THE RIM OF THE FIXTURE CANOPY.
ASPHALT TILE
A. MATERIALS
ASPHALT TILE - ARMSTRONG CORK COMPANY OR EQUAL, 1 /811 THICK, 9" X 9"
ADHESIVES - AS RECOMMENDED BY THE MANUFACTURER OF THE FLOORING.
THRESHOLD EDGING - SHALL BE APPLIED WHERE TILE STOPS AT DOOR OPENING.
B. INSTALLATION. THE SUB -FLOOR SHALL BE THOROUGHLY CLEANED AND ALL LOOSE
PARTICLES, PAINTS OIL) AND OTHER FOREIGN MATTER REMOVED.
BELOW ASPHALT TILE FLOORING, THE CONCRETE SUB -FLOOR SHALL BE PRIMED AND
ALLOWED TO DRY COMPLETELY. THE ADHESIVE SHALL BE SPREAD AND ALLOWED TO
SET FOR AT LEAST 30 MINUTES BEFORE TILE ARE LAID. TILE SHALL BE LAID OUT
SO AS TO BE SYMMETRICAL IN ALL ROOMS, JOINTS PARALLEL TO WALLS, CLOSELY
ABUTTING THE BASE, AND WORKED AROUND OFFSETS AND OBSTRUCTIONS. NO CHIPPED
OR BROKEN TILE SHALL BE USED.
9. PAINTING AND DECORATING
A. CHARACTER OF THE WORK. ALL FINISHED SURFACES SHALL BE LEFT SMOOTH, EVEN,
AND FREE FROM ANY DEFECTS. ALL BRUSH WORK SHALL SHOW EVEN COATINGS FREE
FROM BRUSH MARKS. NO PAINT SHALL BE APPLIED TO WET OR DAMP SURFACES OR
BEFORE UNDERCOAT IS DRY. ALL NAIL HOLES SHALL BE PUTTIED AFTER PRIMING
AND EACH COAT OF PAINT ON FINISH WOODWORK SHALL BE SANDED.
B. TIME. WORK SHALL PROCEED AS RAPIDLY AS IS CONSISTENT WITH GOOD WORKMAN-
SHIP AND WITH A MINIMUM OF DISORDER.
C. PREPARED PAINTS. ALL PAINTS SHALL BE DELIVERED TO THE BUILDING IN ORIGINAL
UNBROKEN PACKAGES AND APPLIED AS PER MANUFACTURERS DIRECTIONS. ALL PAINT
SHALL BE BEN'JAM'IN -MOORE 254D '.OR APPROVED EQUAL,
D. COLORS. ALL COLORS WILL BE SELECTED BY THE OWNER FROM SAMPLES PREPARED BY
THE CONTRACTOR. THE CONTRACTOR SHALL BASE HIS QUOTATION ON USING A MAXI-
MUM OF FIVE COLORS. COLORS SHALL GENERALLY BE PASTELS WITH NO DEEP SHADES,
AND SHALL MATCH EXISTING COLORS IN THE BUILDING.
E. PREPARATION OF SURFACES. ALL DIRT, GREASE AND ERECTION MARKS SHALL BE THO-
ROUGHLY REMOVED FROM SURFACES TO BE PAINTED AND ALL FINISH WOODWORK SHALL BE
SANDPAPERED BEFORE BEING PAINTED.
• 0
m
E. PREPARATION OF SURFACES (CONT'D)
ALL RUST SHALL BE REMOVED FROM METAL SASH WITH A WIRE BRUSH AND/OR STEEL
WOOL. PAINT THE ENTIRE SURFACE WITH ONE COAT OF CONTROLLED PENETRATION
PRIMER TINTED A SHADE UNDER THE FINISHED COLOR IF NECESSARY FOLLOWED BY
ONE COAT OF SYNTHETIC TRIM OR PURE PREPARED PAINT.
I'
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NOTICE TO BIDDERS:
9 -17-65
1
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
CONTRACT DOCUMENTS
FOR
CONTRACT NO. 987
THE REMODELING OF OFFICE SPACE IN THE CITY HALL
ADDENDUM NO. 1
PLEASE REVISE SECTION Z, "TIME OF COMPLETION" OF THE
SPECIAL PROVJSJONS TO:
"Z. TIME OF COMPLETION. THE CONTRACTOR SHALL COMPLETE
THE WORK WITHIN 90 CALENDAR DAYS FROM THE DATE OF
EXECUTION OF THE CONTRACT BY THE CITY."
PLEASE SHOW DATE OF RECEIPT OF THIS ADDENDUM ON THE PROPOSAL
SHEETS OR INDICATE RECEIPT BY INSERTING A COPY OF THIS
ADDENDUM WITH YOUR PROPOSAL.
4 -- ow%�w`
BENJAMIN B. NOLAN
CITY ENGINEER
r. ;
a W
0
UNITED STATES F
No. 1410- 12.2505 -65
0
UARANTY COMPANY
COMBINATION
$ - -$,- 990- 00 .................... ......
CALIFORNIA CONTRACT BOND (Private Work)
Pnnoant to S.eVom 1181, 1182, 1185.1, 1103.1. 1186.1, 1200.1, Code of Ctra Pro"dun
Know all Men by these Presents:
THAT WE, . ....... S_.Fc_Y11NDJiRV.OHT,.- ...... _- _- ....... ........ --- ..... ........................ ... ---- -------_ --
of1028 E. 4th. St: :._Santa. ,.. l s__..... ........................ ............_...•.. °----- •- -............................
(hereinafter called the Principal), as Principal, and UNITED STATES FIDELITY AND GUARANTY
COMPANY (hereinafter called the Surety), as Surety, are held and firmly bound unto . ...............................
.... ............. .............•...........P.L -- JCF --1VE 1 PART. - SEA=-------------------...._..---........------....--------........ ....- ------------------ -----•--
of .......Nenart.Ilearh,... California----- --------------- ---------- - ----- ------- °.......... °.... ...... .................. _.........
(hereinafter called the Owner), in the sum of..i)ine-- ousaAd.l9l>ze_Bumd> ed.Hinety.and.IIa /.]00..._.
for the payment whereof said Principal and Surety bind themselves firmly by these presents.
WHEREAS, the Principal has entered into a written contract dated. ..... ..0otober .1 ................ 19.65..,
with the Owner, for Altgrattian; 3.. ta.. ElaBiAePS3ug.Ileptirrtment.at.. City.. Ba11, ... ...............................
......................................... CI,tY...at..l9el0aart .Beach.•.CA7 rornia ............................................................. ..........
a copy of which is hereto annexed:
NOW, THEREFORE, the condition of this obligation is such that if the principal shall faithfully
perform the work contracted to be performed under said contract, and shall pay or cause to be paid, in
full the claims of all persons performing labor upon or furnishing materials to be used in or furnishing
appliances, teams, or power contributing to such work, then this obligation shall be void; otherwise to
remain in full force and effect
This bond is executed subject to the condition that it shall not become effective for any purpose
unless, before the work contracted to be performed is completed, this bond is recorded in the Recorder's
office of the County or of the City and County in which the work, or some part thereof, is situated, but
when so recorded this bond shall become effective as of the date of said contract.
This bond is executed for the purpose of complying with the laws of the State of California as con-
tained in Sections 1181, 1182, 1185.1, 1193.1, 1195.1, 1200.1, et seq., Code of Civil Procedure, and all acts
amendatory thereof, and shall inure to the benefit of any and all persons who perform labor upon or
furnish materials to be used in, or furnish appliances, teams, or power contributing to the work described
in said contract, and who comply with the provisions of said Sections 1181, 1182, 1185.1, 1193.1, 1195.1,
1200.1 of the Code of Civil Procedure with relation to the filing of notices of claims of lien or the giving of
written notices to the surety in accordance with the terms and provisions of said Sections 1181, 1182,
1185.1, 1193.1, 1195.1, 1200.1 of the Code of Civil Procedure, and all such persons shall have a right of
action to recover upon this bond in any suit brought to foreclose the liens provided for by said Sections
1181, 1182, 1185.1, 1193.1, 1195.1, 1200.1 of the Code of Civil Procedure, or in a separate suit brought on
this bond. And the Principal any Surety further agree to pay all just labor claims arising under said
contract within two weeks after demand; and the time for filing claims of Liens has expired, provided,
however, that the total amount of the surety's liability under this bond, both to the Owner and to the
persons furnishing labor or material, appliances, teams, or power, shall in no event exceed the penalty
hereof.
Provided, further, no suit or action on this bond shall be maintained by any person or persons named
in the next preceding paragraph, unless the same shall be filed within six months after the completion
of said structure or work of improvement, as "completion" is defined in Section 1193.1 of the Code of
Civil Procedure. t
nrovided, however, as to said Owner, the right of recovery shall be upon the following express con -
ditions, the performance of each of which shall be a condition precedent:
First: That in the event of any default on the part of the Principal, written notice thereof shall be
given to the Surety as promptly as possible, and in any event within ten (10) days after such default
shall have become known to the owner or to any representative of the Owner authorized to supervise
Contract 139 (California) (844) (ovga) ..gw
the performance of said aontraccoSaid notice to the Surety shall be added to it by registered United
States mail, or served upon it at 3175 West Sixth St., Los Angeles 5, califo'tnia.
If the Principal shall abandon said contract, or be compelled by the Owner to cease operations there-
under, the Surety shall have the right to proceed or procure others to proceed with the performance of
such contract, and all reserves, deferred payments, and other moneys provided by said contract to
be paid to the Principal, shall be paid to the Surety, at the same times and under the same conditions
as by the terms of said contract such moneys would have been paid to the Principal had the contract
been performed by the Principal, and the Surety shall be entitled thereto in preference to any assignee
of the Principal, or any adverse claimant; but if the Owner shall complete or re -let the said contract, a ".
reserves, deferred payments, or other moneys remaining after payment for such completion shall Le
paid to the Surety in order to indemnify it against any loss it may suffer or sustain hereunder, or shall
be applied as the Surety may direct toward the settlement of any obligation or liability incurred here-
under.
Second: That the Owner shall faithfully perform all of the terms, covenants and conditions of said
contract on the part of the Owner contracted to be performed; and shall also retain the last payment and
all reserves or deferred payments until the complete performance of said contract, and until the expir-
ation of the time within which notices of claim or claims of lien by persons performing work or furnish-
ing materials under said contract may be filed, and until all such claims have been paid, unless the Surety
shall consent, in writing, to the payment of said last payment, reserves, or deferred payments.
Third: That the Surety shall not be liable for any damages resulting from strikes or labor diffi-
culties, or from mobs, riots, civil commotion, public enemy, fire, the elements, acts of God, or defect or
fault in the plans or specifications referred to in said contract, or for repair, or reconstruction of any work
or materials damaged or destroyed by any of said causes, or for damages or injury to, or for the death of
any person; or under or by virtue of any statutory provisions for damages or compensation for injury to
or the death of any employee. This bond does not cover any provision of the contract, or specifications
respecting guarantees of efficiency, or wearing qualities; or for maintenance or repairs, nor does it obli-
gate the Surety to furnish any bond, policy or obligation other than this instrument.
Fourth: That no suit, action, or proceeding by the Owner to recover on this bond shall be sustained
i unless the same be commenced within six months from the completion of said structure or work of im-
provement, as "completion" is defined in Section 1193.1 of the Code of Civil Procedure of California, nor
shall recovery be had for damages accruing after that date; that service or writ or process, commencing
any such suit or action shall be made on or before such date; that the Principal shall be made a party to
any such suit or action and be served with process commencing the same, if the principal can with reason-
able diligence be found.
SIGNED AND SEALED this ......... lb't ...... day of ........... .. Ontober-._ ......................... ... .... ........ .-, 19. -65..,
THIS BOND MUST BE RECORDED IN
THE OFFICE OF THE RECORDER OF
S THE COUNTY IN WHICH THE CON-
TRACT IS TO BE PERFORMED IN
ly ORDER TO FULLY COMPLY WITH
THE STATUTE AND FULLY PROTECT
1 ALL PARTIES AS PROVIDED IN SAID
STATUTE.
The Premium On This Bond Is
:I:r: 1 ui• • Y
United States Fi elity atj j Guaranty Company.
By .........
Arthur I. Angarole - A orney -in -Fact.
------- For..:. .
roc 0 r a•
tv H a y fD
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A a y w y o 0 C a
rh
m S O H w 2 H u0
• • Q �C Cn - S✓+.
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ATTORNEY -IN -FACT AFFIDAVIT
e
STATE OR COMMONWEALTH OF_ —_dal i_forni a
F COUNTY OR CITY OF Los M—yeles ss'
Before me, a Notary Public, personally came.___— APTHU4 I, AINGAROLE
known to me, and known to be the Attorney -in -Fact of United States Fidelity and Guaranty Company, a
Maryland Corporation, which executed the attached bond as surety, who deposed and said that his signa-
ture and the corporate seal of said United States Fidelity and Guaranty Company were affixed by order
and authority of said Company's Board of Directors, and that the execution of the attached bond is the
free act and deed of United States Fidelity and Guaranty Company.
Given under my hand and seal this__ 1st______ ___day
1 OFFICIAL S,-AL otary Public.
NOV 5 1903 s g ;.. ELIZABETH A. SHERIDAN
My Commission expires �t
F .C;,' NOTARY CALIFORNIA
Jad 876 (0.47) PRI NCIPAL Of
ry
IN
SM
Atla t ur e
axThe &=i xc txy C--
ompany
Hartford, Connecticut
lea) -11 111tM iPi Q/� f ""W7 lce
To City of Newport Beach
Date
10/6/65
Gentlemen: This is to certify that insurance policies, subject to their terms, conditions and exclusions, are at present in force in this Corn-
- pany as follows:
Name of Insured Hughes E Vandervort
1028 E 4th St
Covering Santa Ana, Calif
KINDOFINSURANCE
LIMITSOF LIABILITY
POLICY NO.
EFFECTIVE
L-XPIRATION
Workmen's Compensation
IT IS HERE
3Y UNDERSTOOD
AND
=-THA
-THE POL
CY —T"fT
Manufacturers' &Contractors'
Thousand Dollars Each Person
THIS CERTI
KATE REFERS
MAY
Bodily Injury Liability
Thousand Dollars Each Accident
BE CANCELL
D, MATERIALLY
CHA
NOR THE AM
UNT OF COVERAGE
T
Property Damage Liability
Thousand Dollars Each Accident
OF REDUCED
NOR THE
POLICY A
Thousand Dollars Aggregate
Owners' or Contractors' Protective
Thousand Dollars Each Person
AFTER RECEIPT
BY THE
CITY CL
Bodily Injury Liability
Thousand Dollars Each Accident
OF THE CIT
OF NEWPORT
BEACH
CITY HALL,
NEWPORT
BEACH,CAL
Property Damage Liability
Thousand Dollars Each Accident
ORNIA, OF
REGISTE
F:D WRITT
Thousand Dollars Aggregate
Comprehensive Automobile .
Thousand Dollars Each Person
REDUCTION
IN COVERA30E.
Bodily Injury Liability
Thousand Dollars Each Accident
Property Damage Liability
Thousand Dollars Each Accident
Comprehensive General
100't Thousand Dollars Each Person
Bodily Injury Liability
300 Thousand Dollars Each Accident
300 Thousand Dollars Aggregate
CGA7692393
1/1/65
1 /l /66
Property Damage Liability
5 0 Thousand Dollars Each Accident
So Thousand Dollars Aggregate
Thousand Dollars Each Person
Bodily Injury Liability
Thousand Dollars Each Accident
Thousand Dollars Aggregate
Property Damage Liability
Thousand Dollars Each Accident
t Thousand Dollars Aggregate
o cvcnr of CanCellatton,
written notice will be given to the party
.� to whom this certificate is addressed.
The JEtna Casualty and Surety Company
(C -206 -0) 942
AT NT IC. INSPT ANSE CO. �;_
By............... ............e. 'fi �........_o.....:...... ------................1....... ..
Authorized Representative
ICH
40T
VGEII
SERE
LLOW
AYS
ERK
,
IF-
EN D:
OR
!Bond No. 14130 -12- 2905 -65
iPremium for this bond is
included in Faithful
Performance Nficf.
LABOR AND MATERIAL BOND
KNOW ALL MEN BY THESE PRESENTS, THAT
WHEREAS, THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, STATE OF CALIFORNIA,
BY MOTION ADOPTED SCPTCM§ER 27,190
HAS AWARDED TO NUGNEE & VANeEIeVORT
HEREINAFTER DESIGNATED AS THE "PRINCIPAL ", A CONTRACT FOR
TLw REMODELING OF OFFICE SPACE IN THE CITY HALL
IN THE CITY OF NEWPORT BEACH, IN STRICT CONFORMITY WITH THE DRAWINGS AND SPECIFICA-
TIONS AND OTHER CONTRACT DOCUMENTS ON FILE IN THE OFFICE OF THE CITY CLERK.
WHEREAS, SAID PRINCIPAL HAS EXECUTED OR IS ABOUT TO EXECUTE SAID CONTRACT
AND THE TERMS THEREOF REQUIRE THE FURNISHING OF A BOND WITH SAID CONTRACT, PROVIDING
THAT IF SAID PRINCIPAL OR ANY OF HIS OR ITS SUBCONTRACTORS, SHALL FAIL TO PAY FOR
ANY MATERIALS, PROVISIONS, PROVENDER OR OTHER SUPPLIES OR TEAMS USED IN, UPON, FOR
OR ABOUT THE PERFORMANCE OF THE WORK AGREED TO BE DONE, OR FOR ANY WORK OR LABOR
DONE THEREON OF ANY KIND, THE SURETY ON THIS BOND WILL PAY THE SAME TO THE EXTENT
HEREINAFTER SET FORTH'
NOW, THEREFORE, WE HUGHES & VANDERVORT
UNITED STATES FIDELITY
AS PRINCIPAL, HEREINAFTER DESIGNATED AS THE CONTRACTOR AND ANn aTTARANTY COMPANY
AS SURETY, ARE HELD FIRMLY BOUND UNTO THE CITY OF NEWPORT BEACH, IN THE SUM OF
paug THOUSAND NINE HUNDRED NINETY -FIVE DOLLARS is 4995.00
SAID SUM BEING ONE -HALF OF THE ESTIMATED AMOUNT PAYABLE BY THE CITY OF NEWPORT
BEACH UNDER THE TERMS OF THE CONTRACT, FOR WHICH PAYMENT WELL AND TRULY TO BE
MADE WE BIND OURSELVES, OUR HEIRS, EXECUTORS AND ADMINISTRATORS, SUCCESSORS OR
ASSIGNS, JOINTLY AND SEVERALLY, FIRMLY BY THESE PRESENTS.
THE CONDITION OF THIS OBLIGATION ES SUCH, THAT IF THE PERSON OR HIS SUBCONTRAC-
TORS, FAIL TO PAY FOR ANY MATERIALS, PROVISIONS, PROVENDER OR OTHER SUPPLIES, OR
TEAMS, USED IN, UPON, FOR OR ABOUT THE PERFORMANCE OF THE WORK CONTRACTED TO BE
DONE, OR FOR ANY OTHER WORK OR LABOR THEREON OF ANY KIND, OR FOR AMOUNTS DUE UNDER
THE UNEMPLOYMENT INSURANCE CODE WITH RESPECT TO SUCH WORK OR LABOR, THAT THE SURETY
OR SURETIES WILL PAY FOR THE SAME, IN AN AMOUNT NOT EXCEEDING THE SUM SPECIFIED IN
THE BOND, AND ALSO, IN CASE SUIT IS BROUGHT UPON THE BOND, A REASONABLE ATTORNEY S
FEE, TO BE FIXED BY THE COURT, AS REQUIRED BY THE PROVISIONS OF SECTION 4204 OF THE
GOVERNMENT CODE OF THE STATE OF CALIFORNIA,
PAGE 6
(LABOR AND MATERIAL BOND - CONTINUED)
THIS BOND SHALL INURE TO THE BENEFIT OF ANY AND ALL PERSONS, COMPANIES AND
CORPORATION ENTITLED TO FILE CLAIMS UNDER SECTION 1192.1 OF THE CODE OF CIVIL
PROCEDURE SO AS TO GIVE A RIGHT OF ACTION TO THEM OR THEIR ASSIGNS IN ANY SUIT
BROUGHT UPON THIS BOND, AS REQUIRED BY THE PROVISIONS OF SECTION 4205 OF THE
GOVERNMENT CODE OF THE STATE OF CALIFORNIA.
AND THE SAID SURETY, FOR VALUE RECEIVED, HEREBY STIPULATES AND AGREES THAT NO
CHANGE, EXTENSION OF TIME, ALTERATIONS OR ADDITIONS TO THE TERMS OF THE CONTRACT
OR TO THE WORK TO BE PERFORMED THEREUNDER OR THE SPECIFICATIONS ACCOMPANYING THE
SAME SHALL IN ANY WISE AFFECT ITS OBLIGATIONS ON THIS BOND, AND IT DOES HEREBY
WAIVE NOTICE OF ANY SUCH CHANGE, EXTENSION OF TIME, ALTERATIONS OR ADDITIONS TO THE
TERMS OF THE CONTRACTOR OR TO THE WORK OR TO THE SPECIFICATIONS.
IN WITNESS WHEREOF, THIS INSTRUMENT HAS BEEN DULY EXECUTED BY THE PRINCIPAL AND
SURETY ABOVE NAMED, ON THE ASt DAY OF October 1965
APPRO S TO FORM:
ITY ATTbANEY
THIS BOND WAS APPROVED BY THE CITY COUNCIL
OF THE CITY OF NEWPORT BEACH BY MOTION
ON
TE
ATTEST:
CITY CLERK
(SEAL)
FIR-=
(SEAL
CONTRACTOR
(SEAL
IINITED STATES FIDELITY AND
WARAPTY COMPANY ___ (SEAL)
� AL�
URE 1 YAJUM I� AN iom
ATTORNEY -IN- ACT
ATTORNEY -IN -FACT AFFIDAVIT
STATE OR COMMONWEALTH OF ------
FOR�l___________.1
COUNTY OR CITY OF ------ S- _AN<3351$-------------
1as'
Before me, a Notary Public, personally came ------------- I.__ W-W- OBE_______- ___- _-- _-- _- _ - - -__
known to me, and known to be the Attorney -in -Fact of United States Fidelity and Guaranty Company, a
Maryland Corporation, which executed the attached bond as surety, who deposed and said that his signa-
ture and the corporate seal of said United States Fidelity and Guaranty Company were affixed by order
and authority of said Company's Board of Directors, and that the execution of the attached bond is the
free act and deed of United States Fidelity and Guaranty Company.
III„
E4ieen °ender 04", canda ids -------- ------ 18- t------- - -- - -- -day of-- ----- - - - --- p4 _tQber- - - - - -- 19_65_.
MARIA C. MIRANDA
NOTARY PUBLIC - CALIFORNIA ieL+.-= _%L'L= •�_- ___ -___-
i
PRINCIPAL OFFILf IN € Notary Public.
i LOS ANGELES COUNTY M y Commission Expires February 7, g�
M�.., Gwmmiaaion .•ezl9ine®,•- .,.,,�_,,,.,,, .•_�
Jua. 876 (9.69) ...
`i
0 PAGE 7
Bond No. 14130 -12- 2905-65
Premit>�. $100.00
PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS THAT,
WHEREAS, THE CITY COUNCIL OF NEWPORT BEACH, STATE OF CALIFORNIA, BY MOTION
ADOPTED SEPTEMfER 27, 1
HAS AWARDED TO HUGHES & VANDERVORT
HEREINAFTER DESIGNATED AS THE "PRINCIPAL ", A CONTRACT FOR
THE REMODELING OF OFFICE SPACE IN THE CITY HALL
IN THE CLTY OF NEWPORT BEACH, IN STRICT CONFORMITY WITH THE DRAWINGS AND SPECIFICA-
TIONS AND OTHER CONTRACT DOCUMENTS NOW ON FILE IN THE OFFICE OF THE CITY CLERK
OF THE CITY OF NEWPORT BEACH.
WHEREAS, SAID PRINCIPAL HAS EXECUTED OR IS ABOUT TO EXECUTE SAID CONTRACT AND
THE TERMS THEREOF REQUIRE THE FURNISHING A BOND FOR THE FAITHFUL PERFORMANCE OF
SAID CONTRACT,
NOW, THEREFORE, WE, Ifl1GHES & VANDERVORT
AS PRINCIPAL, HEREINAFTER DESIGNATED AS THE "CONTRACTOR" AND
UNITED STATES FIDELITY AND GUARANTY COMPANY
AS SURETY, ARE HELD AND FIRMLY BOUND UNTO THE CITY OF NEWPORT BEACH, IN THE SUM OF
-FIVE
FOUR THOUSAND NINE HUNDRED NINETY DOLLARS ($ 4.995.00 ),
SAID SUM BEING EQUAL TO 50 OF THE ESTIMATED AMOUNT OF THE CONTRACT, TO BE PAID
TO THE SAID CITY OR ITS CERTAIN ATTORNEY, ITS SUCCESSORS, AND ASSIGNS; FOR WHICH
PAYMENT, WELL AND TRULY TO BE MADE, WE BIND OURSELVES, OUR HEIRS, EXECUTORS AND
ADMINISTRATORS, SUCCESSORS OR ASSIGNS, JOINTLY AND SEVERALLY, FIRMLY BY THESE PRESENTS.
THE CONDITION OF THIS OBLIGATION IS SUCH, THAT IF THE ABOVE BOUNDEN PRINCIPAL, HIS
OR ITS HEIRS, EXECUTORS, ADMINISTRATORS, SUCCESSORS, OR ASSIGNS) SHALL IN ALL
THINGS STAND TO AND ABIDE BY, AND WELL AND TRULY KEEP AND PERFORM THE COVENANTS,
CONDITIONS AND AGREEMENTS IN THE SAID CONTRACT AND ANY ALTERATION THEREOF MADE AS
THEREIN PROVIDED ON HIS OR THEIR PART, TO BE KEPT AND PERFORMED AT THE TIME AND IN
THE MANNER THEREIN SPECIFIED, AND IN ALL RESPECTS ACCORDING TO THEIR TRUE INTENT
AND MEANING, AND SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF NEWPORT BEACH, ITS
OFFICERS AND AGENTS, AS THEREIN STIPULATED, THEN THIS OBLIGATION SHALL BECOME NULL
AND VOID; OTHERWISE IT SHALL REMAIN IN FULL FORCE AND VIRTUE.
PAGE 8
(PERFORMANCE BOND - CQNTINUEO)
AND SAID SURETY,,FOR VALUE RECCIVCD, HE RCBY STIPULATES AND AGREES THAT NO
CMANGE, EXTENSION OF TIME, ALTERATION OR ADDITION TO THE TERMS OF THE CONTRACT OR
TO THE WORK TO BE PCRFORMED THEREUNDER OR THE SPECIFICATIONS ACCOMPANYING THE SAME
SMALL IN ANY WISE AFFECT ITS OBLIGATIONS ON THIS BOND, AND IT DOES HEREBY WAIVE
NOTICE OF ANY CHANGE, EXTENSION OF TIME, ALTERATION OR ADDITION TO THE TERMS OF
THE CONTRACT OR TO THE WORK OR TO THE SPECIFICATIONS-
IN WITNESS WHEREOF., THIS INSTRUMENT HAS BEEN DULY EXECUTED BY THE PRINCIPAL
AND SURETY ABOVE NAMED, ON THE Ist DAY OF Oni:ahmi- , 196c}-
(SEAL)
(SEAL)
6- uccr��
(SCAL)
WNTRACTOR
UNITED STATES FIDELITY AND .(SEAL)
GUAM T7i iY
SEAL)
uIICTr ARTHUR I. AN OLE
ATTORNEY -IN -FACT
APPROVED A 0 FORM:
ITr ATTOACY
ATTORNEY -IN -FACT AFFIDAVIT
STATE OR COMMONWEALTH )OF ---- 9- ALIFORNIA --------- _____l
4 COUNTY OR CITY OF --- I --- ANGELEH --------- _ ---- Jss:
Before me, a Notary Public, personally came ---------- ARTHUR I..-ANG&ROIT- ------- _ ------- _ -------------------
r known to me, and known to be the Attorney -in -Fact of United States Fidelity and Guaranty Company, a
Maryland Corporation, which executed the attached bond as surety, who deposed and said that his signa-
ture and the corporate seal of said United States Fidelity and Guaranty Company were affixed by order
and authority of said Company's Board of Directors, and that the execution of the attached bond is the
c
free act and deed of United States Fidelity and Guaranty Company.
Giveni ,u7uex..my-band.ancsraht'e OCTOBER
- -? l - - --- _•day of----- --- -- -- -- -- -
19 -6�j.
OFFICIAL S AL
MARIA C. MIRANDA
! , NOTARY PUBLIC - CALIFORNIA ""'- °- C " "- - �`a '- " °- •"" - - --
PRINCIPAL OFFICE IN s My Commission Expires February 7, 1 Notary Public.
LOS ANGELES COUNTY
My
. Y
I rna. e76 re-sTI ,.
�e
s ,-. CERTIFICATE OF INSURANCE
This is tO Certify that insurance policies issued to......... G. s.... .... ABA ... .UT[ MEA9 .....&...V.,A.1 URXQ$T..........
(Name of leeured)
.......... ....... 1028. - $.....FOURTH STREETa SANTA ANA..... CALIFORNIA................................................. ...............................
. .... ...............................
(Addrwe)
OCTOBER 1 1965
the numbers and expiration dates of which are listed below, are in forcahn this Company as of ...... ............................... L..........._.. ............................_.,
y covering in accordance with the terms thereof at the following location, or on the following described vehicle:
ALL OPERATIONS
This Certificate is issued at the request of:
CITY OF OT BA
Name........................................NEWP..........R..............E..........CH .............. _ ........................... ................................................................ ....._ .... ..__.._...................................
to whom we will mail writter/notice of cancelation or any changes affecting this Certificate. -ulf Insurance Comp (pny
10 DAYS ® Ada is In urance Co
By........... _ .......... .................. ............................... .
Aateml:ea Aeyraenrtl
Aratc oe. _us MURSET -PALEY AND ASSOC.: INC. a 10/11/65 dW
I
LIMITS OF LIABILITY
KIND OF
POLICY
POLICY
NUMBER
EXPIRATION
DATE
I
Bodily Injury
Property Damage
A-- Nlanufacturers or
Each person $._ ....................... _....
Each accident S ......................... ,......
Contractors Liability
I
�
Each accident $ ........... ................
?.%gregate $ . ...............................
B— Owners or Contractors I
Each person S.. ...........
..............
Each accident $..
Protective Liability
Each accident $ ......_._....•
ARgngate $. ..............'......�.........
C— Owners, Landlords I
Each person S . ...............................
Each accident $. ...............................
and Tenants Liability •
Each occident $ . ...............................
D— Automobile i
Liability
_
Each person $. ...............................
Each accident 5. ...............................
(1) Owned Vehicles
Each accident 5 ...............................
Each person $........................... .....
Each accident S ................ ............ ....
(2) Hired Vehicles
Each accident S . ...............................
Each person $ . ...............................
Each accident $. ...............................
(3) Other Non -owned
Vehicles
Each accident $ . ...............................
E— Comprehensive
Liability
Each person $ ................
Each accident 5. ...............................
(1) Comprehensive
Automobile
Each accident $ . ...............................
Each person S . ...............................
Each accident S ..... ..................... ......
(2) Comprehensive
Each accident S._ ........................
General
Aggregate S . ...............................
Aggregate $ .... .... ..............._.......
(3) Comprehensive
Each person $.IOO a 000.
Each accident $ ...... 5.AJ.000.......
(combined General
COA -
Each accident $4390, OOO
and Automobile)
7692393
1/1/66
Aggrega te $.�.00.aU.00.�.....
Aggregate $......5.0.000..
Each person $_w ....... ................
Each accident $. ...............................
Each accident $ . ....................4..........
Aggregate $.......W ...............4....._
Aggregate 5. ...............................
F— Physical Damage
LIMITS OF LIABILITY
❑ (1) Fire, Lightning & Trans.
Actual Cash Value, or S .....................
❑ (2) Theft (Broad Form)
Actual Cash Value, or S•••••• ...............
❑ (3) Comb. Add'l. Coy.
Actual Cash Value, or S .....................
❑ (4) Comprehensive
Actual Cash Value, or S .....................
❑ (5) Collision
Actual Cash Value Less S .....................Ded'1.
This Certificate is issued at the request of:
CITY OF OT BA
Name........................................NEWP..........R..............E..........CH .............. _ ........................... ................................................................ ....._ .... ..__.._...................................
to whom we will mail writter/notice of cancelation or any changes affecting this Certificate. -ulf Insurance Comp (pny
10 DAYS ® Ada is In urance Co
By........... _ .......... .................. ............................... .
Aateml:ea Aeyraenrtl
Aratc oe. _us MURSET -PALEY AND ASSOC.: INC. a 10/11/65 dW
ENDORSEMENT
IT IS� HEREBY UNDERSTOOD AND AGOD IftT41JE: (Only items marked are offfA
1. Name of Insured ❑ 41i7 Upation ❑ 7. Term
❑ 2. Address ❑ 5. Inception Date 8. Change or Elimination of Loss Payee
6. Expiration Date
3. 99W- Numbw ❑ 9.
IS AMENDED A S F
I T IS AGREE11 THAT THE CITY OF NEWPORT,XAAH2 3300 NEWPORT
BLVD., NEWPORT BEACH, CALIFORNIA 15 ADDED AS AN ADDITIONAL INSURED
BUT ONLY AS RESPECTS THEIR INTEREST IN THE S41D POLICY.
This endorsement to take affect an the ....... AV of _.—OCTOBER.. ..... )9 65, at...................... ............................... .
(Time of Day)
Nothing her a hall be hold to vary, waive, alter or extend any of the farms, condition., agreements, or warranties of the undermentioned Policy, other th=�Gd.
Attached to and farming part of Policy No. -CqA709393 ...................... issued by the ATLANTIC INSURANCE CO. a ......
Give Policy Symbol
Al El GULF INSURANCE Co. ......
C . E. VANDER"RT
...........................................................................................
AWOET—PALEY & ASSOC.
End, No 16 c ount.,signed COSTA MESA, CAL IFORNI
�
INC.
By
Authorized Kepfl,Sentotive
ENDORSEMENT
IT IS tMREBY UNDERSTOOD AND AGIOD THAT THE: (Only items marked are affsk.
•_.i ❑ I. Name of Insured ❑ 4. Occupation ❑ 7. Term
❑ 2: Address ❑ 5. Inception Date ` .� ❑ 8. Change or Elimination of Loss Payee
wr Number ❑ 6. Expiration Date - ,�:C: ❑ 9.
w
IS AMENDED AS FOLLOWS:
: "IT IS HEREBY 1INDER$TOOD AND AGREED THAT:. 1MLICY TO WHICH
THIS CERTIFICATE REFERS MAY NOT BE CANfi MATERIALLY
CHANGE-Do NOR .TBI�.A.MOUFT OF COVERAGE T$ RlCWCEDjr NOR THE
POLIC D TO LAPSE UNTIL TEN (10)- D#6iFTER RECEIPT BY
THE Cl =RRK OF THE CITY OF NEWPORT BEACH, CITY. &As"# -.. .
NEWPORT BEACHo C*.LIFORNIA. ;tj�W'*]iGISTERED WRITTEA NOTICE OF
SUCH CANCELLATION OR REDUCTION IN COVERAGE ".
This endorsement to take effect on the ....1.A.T... day of ................ Q09.1p.Aft . 1965,,,
(Time of Day)
Nothing hereln contained shall be held to vary, waive, alter or asNnd'my of the terms, conditions, agreements, or warranties of the undermentioned
policy, other than as above stated.
Attached to and, bating part of Policy o. ....... issued births ® ATLANTIC INSURANCE CO. to
�y ���.7 Policy $ymbol .................
. Give Policy Symbol Also ❑ GULF IN
C. E. VANDERVORT
INSURANCE C
MURSET —PALSY & ASSOC., INC..
End. No._ 1..7—Countersigned COSTA MASK, CALIFORNIA ay
Authorised RePresentative
10.64
y
i
i
j
MAIL T0:
M. Schrouder, City Clerk 4494 BMK7833 PxEW
City of Newport Beach
3300 W. Newport Blvd. RECORDED AT REQUEST OF
Newport Beach, California 92660 srr or ncwPoft KAN
IN OFFICIAL RECORDS OF
ORANGE COUNTY, CALIF.
NOTICE OF COMPLETION 9:05 AM FEB 7 1965
J. Yout CWYlf, County R wr&
PUBLIC WORKS
FREE
To All Laborers and Material Men and to Every Other Person Interested:
YOU WILL PLEASE TAKE NOTICE that on December 2, 1965 ,
the Public Works project consisting of City Hall remodeling
on which Hu¢hes and Vandervort
was the contractor, and United States Fidelity and Guaranty Company
was the surety, was completed.
CITY OF NEWPORT
(-7--- (-7--- i
I, the undersigned, say:
I am the Public Works Director of the City of Newport Beach; the foregoing
Notice of Completion is true of my own knowledge.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on February 4, 1966 at Newport Beach, California.
I, the undersigned, say:
I am the City Clerk of the City of Newport Beach; the City Council of said
City on Januaxs 24, 1966 accepted the above described work as
completed and ordered that a Notice of Completion be filed.
I declare under penalty of perjury that the foregoing is true and correct.
Executed on Febni 4, 1966 at Newport Beach, California.
. JANUARY 24, 1966
TO: CITY COUNCIL
FROM: PUBLIC WORKS DIRECTOR
SUBJECT: ACCEPTANCE OF THE REMODELING OF OFFICE SPACE IN THE CITY HALL
(CONTRACT NO. 987)
RECOMMENDATIONS: y `
1. ACCEPT THE WORK.
2. AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION.
3. AUTHORIZE THE CITY CLERK TO RELEASE THE BONDS 35 DAYS AFTER THE NOTICE
OF COMPLETION HAS BEEN FILED.
4. APPROVE THE WITHHOLDING OF $715.32 FROM THE FINAL PAYMENT TO COVER
DAMAGE TO CALCULATOR SUSTAINED DURING THE CONSTRUCTION.
5. AUTHORIZE THE PURCHASING AGENT TO HAVE THE CALCULATOR REPAIRED.
DISCUSSION:
THE CONTRACT FOR THE REMODELING OF OFFICE SPACE IN THE CITY HALL HAS BEEN
COMPLETED TO THE SATISFACTION OF THE PUBLIC WORKS DEPARTMENT.
THE CONTRACTOR WAS HUGHES AND
VANDERVORT OF SANTA
ANA, CALIFORNIA. THE
ORIGINAL DATE OF
COMPLETION WAS JANUARY
13, 1966. THE WORK WAS COMPLETED DECEMBER 2,
1965-
COUNCIL:
THE BID
PRICE WAS:
$9,990.00
c
CHANGE
ORDER NUMBER 1:
274.00
D POSITION:
CHANGE
CHANGE
ORDER NUMBER 2:
ORDER NUMBER 3:
4766.00
28.00
FILE:- 'r''a.'�'�'.,17` —� -'
TOTAL PRICE
$10,768.00
/)Ica t,
A TOTAL OF $10,768.00 HAS BEEN APPROPRIATED FOR THIS PROJECT 19 ACCOUNT NO.
02 -1095 -113. EXTRA WORK CONSISTED OF (1) INSTALLATION OF A DOOR INTO DETECTIVES' ROOM,
(2) OELOCATION OF THE DOOR TO THE PUBLIC WORKS DIRECTORS OFFICE, (3) INSTALLATION OF
ASPHALT TILE FLOOR IN FIELD ENGINEERS OFFICE, (4) RELOCATING TWO LIGHT SWITCHES,
(5) INSTALLATION OF EXTRA BRACING AT TOP OF PARTITIONS IN DRAFTING ROOM, (6) INSTALLATION
OF WINDOW BETWEEN BUSINESS LICENSE AND CONTRACT ADMINISTRATION OFFICE, (7) INSTALLATION
OF A GLASS DOOR AND 2 CLEAR GLASS PANELS IN CITY CLERKS OFFICE, AND (8) INSTALLATION
OF PLYWOOD BACKING BOARDS AND AN ELECTRICAL OUTLET FOR TELEPHONE EQUIPMENT.
THE CONTRACTOR HAD ASKED TO BE ALLOWED TO WORK IN THE BUILDING IN THE EVENINGS
AND ON WEEKENDS IN ORDER TO AVOID HAVING TO WORK WHEN THE CITY EMPLOYEES WERE AT WORK.
SOMETIME DURING THE WEEKEND OF NOVEMBER 5 A CALCULATOR IN THE DRAFTING ROOM WAS DAMAGED.
AN ESTIMATE OF $715.32 HAS BEEN SECURED FROM THE MONROE COMPANY FOR THE DAMAGE. IF THE
ACTUAL BILL SHOULD BE LESS, THE BALANCE WOULD BE REFUNDED TO THE CONTRACTOR. A LETTER
WAS SENT TO THE CONTRACTOR ON JANUARY 4, 1966, STATING THAT THE $715.32 WOULD BE WITH-
HELD AND ASKING IF HE HAD ANY OBJECTIONS AS TO THE AMOUNT. TO DATE NO ANSWER HAS
BEEN RECEIVED TO THIS LETTER.
V EVLIN
S DIRECTOR
CITY OF NEWPORT BEACH L _967
OFFICE OF THE CITY MANAGER VLj l
May 2, 1966 - p
i
TO: CITY MANAGER
FROM: Administrative Assistant
SUBJECT: LIABILITY FOR REPAIR OF CALCULATING MACHINE DAMAGED BY HUGHES AND
VANDERVORT.
The following summarizes the history of the matter referred to above:
1. A City calculator, originally purchased on August 7, 1961, was
extensively damaged by an employee of Hughes and Vandervort on or about Novem-
ber 5, 1965,during which time remodeling work was being performed in the Public
Works portion of City Hall.
2. An estimate of repair was obtained from Monroe Company on Novem-
ber 11, 1965, in the amount of $715.32. If the actual bill should have been
less than $715.32, the difference would have been refunded to the contractor.
3. A letter was sent to the contractor on January 4, 1966, stating
that $715.32 would be withheld from his City Hall remodeling contract payment
unless he had any objections to the amount. No written answer to this letter
had been received from the contractor as of the January 24 sustension of this
action by the City Council.
4. The City staff questioned the amount of the repair bill and asked
Monroe Company if a rebuilt machine could be purchased for less money. Monroe
Company indicated the actual cost of repairing our machine may have been higher
than $715.32, but they agreed to do so at this price because this was approxi-
mately the same as what a comparable rebuilt machine would cost.
5. The Monroe Company later suggested that the City would probably be
disappointed with either the repair job or receiving another rebuilt machine,
and indicated that they would feel better by giving us a new machine for the
same price as having our machine rebuilt, even though the GSA price for a new
model like ours would be $915.20 if one were in stock (or a GSA price of $1128.40
for the model in stock and the model the City subsequently received).
6. The contractor agreed that the City should take action to get this
new machine and relieve them of any further responsibility. The insurance
company further agreed to pay the $715.32 repair bill according to the verbal
understanding we had with the contractor. We, therefore, agreed to release the
$715.32 being withheld from the contractor as soon as these funds were received
from the insurance company. The insurance company has not submitted any pay-
ment to date.
7. Nothing has been received in writing from either the contractor or
the insurance company to date.
8. Mr. Bob Paley, insurance adjuster, now contends that a rebuilt
machine could have been purchased for around $500 and that the City should
pay the difference between this amount and the $715.32 charge to repair our
old machine, which amount has been withheld from contractor's final payment.
M I -2 �l
9. It is recommended that the City's action taken on this matter
to date be sustained and that Mr. Paley's request be denied on the basis
of the above information.
M4110
JAMES P. DE CHAINS
JPD /mjc
cc: Public Works Department
CITY OF 04PORT BEACH - PUBLIC WORKS DEPACT
PROGRESS PAYMENT REQUEST NO. FIMAL 10$ FOR PERIOD ENDING MARCH 140 1966
PROJECT; THE REMODELING OF OFFICE SPACE IN THE CITY HALL
BUDGET N0, 02'1097 -113 CONTRACT NO. 987
ITEM
No.
I
CONTRACT ITEM
CONTRACT
PRICE
PERCENT
COMPLETE
AMOUNT
EARNED
NOTEi THE WITHHOLDING OF $715.32
WAS APPROVED BY THE CITY COUNCIL
ON FEBRUARY 24, 1966. IN THE
EVENT THAT THE CONTRACTOR'S
INSURANCE COMPANY MAKES A CASH
SETTLEMENT WITH THE CITY! THE
SETTLEMENT WILL BE FORWARDED
TO THE CONTRACTOR.
</ ,A
ORIGINAL CONTRACT
EXTRAS TO DATE
CONTRACT To DA':'F
SEND PAYMENT TOt
AMOUNT EARNEJ *io,768.00
LESS 10% RET ENT ;ON
LESS PRE'V'IOUS PAYMENTS 9,691.20
LESS CALCULATOR AMAG[ 715-32 T 1 •gyp
FlFRE.'E�IT CB.'�trlF - THAT THE ABOV, AMOUNTS A ♦ND VALUES ARE CORRECT°
SIGNED SIGNED
ENGINEER
BY
HUGHES AND VANDERVORT
1028 E. 4TH ST.
SANTA ANAL CALIFORNIA
FACTOR
0
HUGHES AND VANDERVORT
10£8 EAST FOURTH STREET
SANTA ANA# CALIFORNIA
6
JANUARY 41, 1966
SUBJECTS THE REMODELING OF OFFICE SPACE IN THE CITY HALL (C -987)
GEMTLEMENf
AN INVESTIGATION HAS SEEN MAOE INTO THE DAMAGE TO THE MONROE CALCULATOR IN
TUC PUBLIC WORKS DEPARTMENT OFFICES SOMETtNE GETWEEN NOVEMBER 5 AND NOVEM-
BER 81, 1965• SIGNED STATEMENTS DENYING ANY KNOWLEDGE OF WHO MIGHT HAVE
DAMAGED THE CALCULATOR HAVE SEEN RECEIVED FROM ALL EMPLOYEES OF THE ENGINE-
ERING DIVISION1, THE FIELD INSPECTGR91, THE SURVEY CRCWm THE TWO JANITORS/
AND THE INSTALLATION FOREMAN FOR THE TELEPHONE COMPANY.
IN VIEW OF THE A3OVCI THERE 19 EVERY REASON TO 3ELIEVE THAT EITHER YOUR
EMPLOYEES OR YOUR SU8CONTRACTORS DAMAGED THE CALCULATOR, ACCORDINGLY/ WE
INTEND TO RECOMMEND TO THE CITY COUNCIL ON JANUARY 2'41, 1966p THAT THE CO/1-
TRACT BE ACCEPTED/ ANO THAT THE AMOUNT OF *715.32 BE WITHHELD FROM THE
FINAL PAYMENT TO COVER DAMAGE TO THE CALCULATOR.
THE FINAL AMOUNT DUE TC YOV UNDER THE CONTRACT WOULD Ott
10% RETENTION �11,Q76.80
EETTMATeD DAMAGE TO CALCULATOR 1
NEW AMOUNT DUE
IF YOU NAVE ANY SUGGESTIONS OR QUESTIONS CONCERNING THE AMOUNT TO BE WITH -
NELO/ MAY WE PLEASE NEAR FROM YOU BY JANUARY 171, 19667
VERY TRULY YOURS/
Jose PH T. Deni"
PusLlc Wosms DIREcroR
KLP:se
CC: CITY MAMAOER
FINANCE DEPARTMENT
JANUARY 24, 1966
T0: CITY COUNCIA • -�
FROM: PUBLIC WORKS DIRECTOR
SUBJECT: ACCEPTANCE OF THE REMODELING OF OFFICE SPACE IN THE CITY HALL
(CONTRACT NO. 987)
RECOMMENDATIONS: Z '�
1. ACCEPT THE WORK.
2. AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION.
3. AUTHORIZE THE CITY CLERK TO RELEASE THE BONDS 35 DAYS AFTER THE NOTICE
OF COMPLETION HAS BEEN FILED.
4. APPROVE THE WITHHOLDING OF $715.32 FROM THE FINAL PAYMENT TO COVER
DAMAGE TO CALCULATOR SUSTAINED DURING THE CONSTRUCTION.
5. AUTHORIZE THE PURCHASING AGENT TO HAVE THE CALCULATOR REPAIRED.
DISCUSSION:
THE CONTRACT FOR THE REMODELING OF OFFICE SPACE IN THE CITY HALL HAS BEEN
COMPLETED TO THE SATISFACTION OF THE PUBLIC WORKS DEPARTMENT.
THE CONTRACTOR WAS HUGHES AND VANDERVORT OF SANTA ANA, CALIFORNIA. THE
ORIGINAL DATE OF COMPLETION WAS JANUARY 13, 1966. THE WORK WAS COMPLETED DECEMBER 2,
1965-
THE BID PRICE was: $9,990.00
CHANGE ORDER NUMBER 1: 274.00
CHANGE ORDER NUMBER 2: 476.00
CHANGE ORDER NUMBER 3: 28.00
TOTAL PRICE
$10,768.00
A TOTAL OF $10,768.00 HAS BEEN APPROPRIATED FOR THIS PROJECT IN ACCOUNT NO.
02- 1095 -113. EXTRA WORK CONSISTED OF (1) INSTALLATION OF A DOOR INTO DETECTIVES, ROOM,
(2) OELOCATION OF THE DOOR TO THE PUBLIC WORKS DIRECTORS OFFICE, (3) INSTALLATION OF
ASPHALT TILE FLOOR IN FIELD ENGINEERS OFFICE, (4) RELOCATING TWO LIGHT SWITCHES,
(5) INSTALLATION OF EXTRA BRACING AT TOP OF PARTITIONS IN DRAFTING ROOM, (6) INSTALLATION
OF WINDOW BETWEEN BUSINESS LICENSE AND CONTRACT ADMINISTRATION OFFICE, (7) INSTALLATION
OF A GLASS DOOR AND 2 CLEAR GLASS PANELS IN CITY CLERK'S OFFICE, AND (8) INSTALLATION
OF PLYWOOD BACKING BOARDS AND AN ELECTRICAL OUTLET FOR TELEPHONE EQUIPMENT.
THE CONTRACTOR HAD ASKED TO BE ALLOWED TO WORK IN THE BUILDING IN THE EVENINGS
AND ON WEEKENDS IN ORDER TO AVOID HAVING TO WORK WHEN THE CITY EMPLOYEES WERE AT WORK.
SOMETIME DURING THE WEEKEND OF NOVEMBER 5 A CALCULATOR IN THE DRAFTING ROOM WAS DAMAGED.
AN ESTIMATE OF $715.32 HAS BEEN SECURED FROM THE MONROE COMPANY FOR THE DAMAGE. IF THE
ACTUAL BILL SHOULD BE LESS, THE BALANCE WOULD BE REFUNDED TO THE CONTRACTOR. A LETTER
WAS SENT TO THE CONTRACTOR ON JANUARY 4, 1966, STATING THAT THE $715.32 WOULD BE WITH-
HELD AND ASKING IF HE HAD ANY OBJECTIONS AS TO THE AMOUNT. TO DATE NO ANSWER HAS
BEEN RECEIVED TO THIS LETTER.
J SEPH DEVL(IN APPROVED BY CITY COUNCIL
P BLIC RKS DIRECTOR
DATE
P:VR
1c W'ONt:
FINANCE DRUM
PusLIC WORKS DIRECTOR
RENWELINR OF OFFICE SPACE IN THE CITY NAIL (0967)
�-9P7
OtC. 13, 1965
DURING THE RCMDOELINS OF Tut CITY HALL, TUC CONTRSCTOR ASKED TO St AL+
LOWCO TO WORK AT HfsxT AHD ON WCCKEHOS. DURING INK WUItCHO OF NGYCMUS
F 5 THROUGH NOYEMSER Of I*p DAMAGE WAS DONC TO A NSRROt CALCULATOR Ill
rue PUsLIC WORKS DEPARTMENT orricts.
A DCuAHD HAS KCN MADE UPON THE CONTRACTOR THAT Ht PAY FOR TUC DAMAGts,
WHICH ARC IN CKCCSS OF 4700. Nt, HIS IRSURANCC MMUT, AM ALL Of HIS
SUSCONTRACT9RS UAO A NtCTI11G CONCERNING TML ACCIVCINY WITS KCWKTU L.
PERRY Of TU#s OFfICt ON DCCCMstR ID 190. THE CONTRACTOR ASKED THt
QUCSTIONI *CAN YOU PROYC THAT rut 10TRACTOR CAUSCO TUC DANAOC, AND
CAN YOU SC SURt TNM NCIAiRR THt CJTY'S JANITORS, TUC TCLCPMOK IN-
STALLtNS, OU OYUEN CITY EXPLOYCCS SUCH AS PUSLIC WDRRs DEPARTMENT CH•
PLOYCE& 010 HOT CAUst Tut ACCIotHTT~ W[ HURT TNCRCFost QUCSTIou TutsE
PEOPLE. ALL tMPLOYCts Of THIS DEPARTMENT WILL SC ASRtO TO SIQU A
STATEIICNT THAT TNCY 010 HOT CUAK TNt DANAU. IT 10 KOULSTCO THAT YOU
HAYC Tut CITY JANITORS SIGN A SIMILAR STATEMENT Am THAT THt PAC1fiC
TtLEfNONt COMPANY K ASKED TO DO TUC SAM $Y TUC CARLICST POSSIOLC
DATE.
EUCLOsto foR YOUR UK An Co►Its or A Fom TRAY COULD K uKa foe TNt
CITY EMPLOY[[$ AM TCLt►HONE COMPANY EMPLOYEES TO SIGH.
TUC CITY ATTORHtT HAS AOMISCO US THAT IT WOULD NOT se CORRECT TO SACK
CHAROt TUL CONTRACTOR ram THC DAMAGE uncss WE CAN PROYt THAT NC CAWSto
THC OANAGE. IN THE CYCUT THAT NO OW ADMITS TNC DAMAGE, YSK CNTIRC
E. MATYCR WILL OC RCItRRCD TO TUC CITY NA11AGtR WITH UCCOMHCHOATIONS AS
NOW TO ►ROCCCO.
JDsEPH T. DCYLIN
x" PUOLIC WORKS DIRECTOR
1
KLPtGE
CITY OF NEWPORT BEACH
L-.�I
CHANGE ORDER NUMSER: 3
CONTRACT: THE REMODELING OF OFFICC SPACE IN THE CITY HALL
CONTRACT NUMGERI 957
CONTRACTORS HUGHES AND VANDERVORT
IN ORDER
TO PROVIDE FOR CHANGES WHICH HAVE BECOME DESIRABLES
PERFORM THE
FOLLOWS" MORN AS
01RECTCO BY THE ENGINEER,, AT THE LUMP SUM
PRICE IN-
DICATED
BELOW:
ITEM
LUMP SUM
U
DEBCRI►T /ON
COST
I.
INSTALL
DOOR CLOSER ON GLASS DOOR TO CITY CLERKS
OFFICE.
$28.00
8
CONTRACTOR
DATE _ ��, z A
• 0
CITT OF NEWPORT HUGH — PUBLIC WORKS DEPARTM W
PROGRESS PAYMENT REQUEST NO. 2 FOR PERIOD
BUDGET NO. 02- 1497 -11i CONTRACT
Item
No.;.
COFMCT ITEM
CONTRACT
PRICE
PERCENT
COMPLETE
AMOUNT
Farm
1
REMODEL OFFICE SPACE IN CITY HALL
90990.00
100
♦ 9,900.00
CHANGE ORDER No. 1
274.00
100
274.00
CHANGE ORDER No. 2
476.00
100
476.00
CHANGE ORDER No. :.3
28.00
100
28.0o
>E 1o,678.00
QlC la -z -6>
�a/.
Original Contract ; 9,990.00
Extras to Date 7 88 00
Contract to Date 10,760.00
Amount Earned ;10,768.00
Less 10% Retention 1,076.8o
Less Previous Payments 4,618.8o
Amount Due This Request 5,072.40
PAYMENT T07
VANDERVORT AND HUGHES
I hereby cart th the above amounts and values are correct.
SIGNED SIGNED �1yGa65 dy�oE2 ✓cam --
EnginVer
SI
CONTRACTOR___�i�
DATE
NOTE TO FINANCE DEPARTMENT: CHARGE $20.00 OF THIS CHANGE ORDER TO ACCOUNT #1033,
COMMUNICATION EXPENSES.
��i
Cl' OF'NEWPORT BEACH
'.
PUBES DEPARTMENT
I
CHANGE ORDER
NUMBER: 2
CONTRACT
: THE REMODELING OF OFF 4rPACE IN TMIE;CITY HALL
CONTRACT NUMBER
987
CONTRAC"R
HUGHES AND VAfMfftVOjtT' }.
i
IN ORDER TO
PROVIDE FOR CHANGES WHICHE BECOME DESIRABLE, PERFORM THE
FOLLOWING
WORK AS DIRECTED
BY THE ENGINEER, AT THE LUMP SUM PRICES INDICATED BELOW:
ITEM
LUMP SUM
NO.
DESCRIPTtAIh
COST
1.
INSTALL 2 X 4 CLEAR BRACING AT TOP OF PARTITIONS
IN DRAFTING ROOM IN ORDER TO STAY TOP OF PARTITIONS.
$ 37.00
2.
INSTALL 4, X 11' WINDOW BETWEEN BUSINESS LICENSE
OFFICE AND ADMINISTRATION OFFICE. PROPOSAL
�COONTRACT
PRICE OF $188 WAS FOR 4, X 9' WINDOW. AFTER FRAMING
.
WAS INSTALLED, CITY MANAGER DIRECTED WINDOW BE
WIDENED TO 111. ADDITIONAL COST 1S $20.00
p'
$ 208.00
3.
INSTALL GLASS DOOR AND 2 CLEAR GLASS PANELS BETWEEN
CITY CLERK'S TWO OFFICES. AUTHORIZED BY CITY
COUNCIL NOV. 8. 1965. ELIMINATE CLOSER.
$ 231.00
4.
INSTALL TWO 3/4" PLYWOOD BACKING BOARDS AND ONE
'
ELECTRICAL OUTLET FOR TELEPHONE EQUIPMENT IN STORAGE
ROOM. ELIMINATE 1/4 ROUND MOULDING WHERE NEW
,
DRYWALL MEETS EXISTING ACOUSTIC CEILING.
NO CHARGE
TOTAL PRICE FOR ALL ITEMS
$ 476.00
SI
CONTRACTOR___�i�
DATE
NOTE TO FINANCE DEPARTMENT: CHARGE $20.00 OF THIS CHANGE ORDER TO ACCOUNT #1033,
COMMUNICATION EXPENSES.
��i
WMA GAVE DATE ESTIMA ?E0- 11±046
WE HAVE THOROUGHLY INSPECTED YOUR MACH iF_lf, AND FIND THAT TO RESTORE IT TO MAXIMUM EFFICIENCY
WILL REQUIRE:
31tibWh1AR Di/ DNA
,. ❑ Thorough Cleaning and LubrirSttion f>�Is . tW�
❑ Replacement of Worn Ports` A
ixIl slOir iAd
Checking all Adjustments !�: pamm.
® Replacement of Accidentally Damaged Parts
This work will be performed by Monroe International's trained technicians. This machine will be placed in satisfactory
mechanical condition and will be eligible for our Maintenance Guarantee.
COST: 40 no "M 0 VON LABOR:
PARTS: -1 f
�IWO -- riyseR� 7 96 TOTAL:
i.� 7:3��' DELIVERY a PICKUP EXPENSE: �i- illpsle�-
oler
44 TAX:
1S'3� _ .TAX:
i
1 COMA 0~ Maii! w 40.
TOTAL OF ESTIMATE: f1
�] THIS WORK WILL BE PERFORMED�IN ACCORDANCE WITH BENEFITS OUTLINED IN YOUR
FULL COVERAGE MAINTENANCE GUARANTEE AGREEMENT.
----------------------------------------------------------------
I I
❑ THIS MACHINE IS NOT UNDER M. G. CONTRACT THEREFORE YOUR SIGNATURE IS REQUIRED.
I Special Billing Instructions: - NAME: -
I
I I
j BY:
ORDER NO: DATE APPROVED
' I I
1 If you desire to avail yourself of Monme's'All Inclusive" maintenance service; sign here.
4 .
Cllr OF 1RVPORf MACH — PUBLIC MORES DSPARMW
PROGRESS PATHIINT Rat 10. 1 FOR PERIOD
THE REMODELING OF OFFICE SMCE IN THE CITY HAIL
BUDGET 10. 02 -1097 -113 CONTRACT NO
Item
No..
e c
CONTRACT
PERCENT
c
AMOUNT
1
REMODEL OFFICE SPACE IN CITY HALL
$92990.00
504
:� 4,995.00
CHANCE ORDER No. 1
274.00
504
117.00
1 5,132.00
Original Contract
Extras to Date
Odntract to Date
Amount Darned
Ives 104 Retention
Leas Previous Payments
Amount Due This Request
9,990.00
OO
100264.W
5032.00
513.20
4,618.80
I herel� :22y:" bamounts and valves are correct*
SIORED s/vs.. ES t ✓v.•.oE,z.rvrr
Engineer ���- = ^qqn,"to
0 C -I k?
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
CHANGE ORDER NUMBER: I
CONTRACT: THE REMODELING OF OFFICE SPACE IN THE CITY HALL
CONTRACT NUMBER: 987
CONTRACTOR: HUGHES AND VANDERVORT
IN ORDER TO PROVIDE FOR CHANGES WHICH HAVE BECOME APPARENT AS EXISTING WALLS
ARE DEMOLISHED, PERFORM THE FOLLOWING WORK AS DIRECTED BY THE ENGINEERS AT
THE LUMP SUM PRICE INDICATED BELOW:
ITEM
No.
I. INSTALL NATURAL FINISH SOLID -CORE DOOR, INCLUDING SECURITY LOCK,
FROM HALLWAY INTO DETECTIVES ROOM. THIS DOORWAY WAS NOT SHOWN
ON THE ORIGINAL DRAWING.
2. ELIMINATE REQUIREMENT TO CLOSE ONE EXISTING DOORWAY TO FIELD
OFFICE.
3• ELIMINATE FULL HEIGHT SHELVING FROM 4 FEET OF WALL UNDER SCUTTLE
IN STORAGE ROOM AND HANG DOOR TO OPEN INTO STORAGE ROOM.
4. MOVE LOCATION OF DOOR INTO PUBLIC WORKS DIRECTORS OFFICE FROM
EAST END TO WEST END OF ROOM (ROUGH FRAMING HAS PREVIOUSLY BEEN
INSTALLED).
5. INSTALL APPROXIMATELY 78 SQ. FT. OF ASPHALT TILE, TO MATCH EXIST-
ING TILES IN FIELD OFFICE. THIS WAS NOT SHOWN ON PLAN.
6. MOVE TWO LIGHT SWITCHES FOR HALL LIGHTS TO LOCATION ON OUTSIDE OF
EAST WALL OF CITY CLERKS VAULT. THESE SWITCHES ARE IN A WALL
WHICH IS TO BE REMOVED.
S I GNI
DATE
RECFtvFp
NOV 3 1965
PUBLIC WORKS DEPT,
TOTAL PRICE FOR /ALL ITEMS $ 274.00
CONTRACTOR
�4
BY (y /u
DATE
CITY OF NEWPORT BEACH
CALIFORNIA
DEMAND FOR PAYMENT
Date October 21, 1%5
Demand of: Ha8bee i Yandesvort
Address 1023 2 4th Street
Seat& Ana, California
In the amount of $ 1,000.00
ITEM OF EXPENDITURE
BUDGET
ACCOUNT
AMOUNT
WXYMIN0 SIT - 1WROWA w CM K" ANNA
26 -217.1
$1000.00
6"traac No.
dated (rambday's Check No. 3972 9/21/63)
tea. No. 2378 dated 10 /28 /65
TOTAL
1 $1,000.00
Approved for Payment:
Department Head
Audited and Approved:
Finance Director
f
October 8, 1965
Mr. C. 8. Vandervort
Hughes & Vandervort
1028 E. 4th Street
Santa Ana, California
Dear Mr. Vandervortt
In reviewing the contract dom ments for the remod-
eling of office space in the Newport Beach City
Hall, I have found several errors which must be
corrected.
The City requires a labor and material bond and
a faithful performance bond, each equal to 50% of
the amount of the contract. The bond which you
have furnished us deals with private work only
and is unacceptable to the City. Enclosed here-
with please find a form of each bond which has
been approved by the City.
In addition, the City requires that the contractor
shall take out public liability and propertyy damage
insurance IN WHICH THE CITY SH&LL BE NAMED AS AN
ADDITIONAL ASSURED. The Certificate of Insurance
from the Atlantic Insurance Company is not accept-
able in that the City is not shown as being an
additional assured.
We are returning the bond and insurance certificate
which you furnished.
Your attention to the above mentioned items will be
appreciated.
Yours very truly,
Tully H. Seymour
City Attorney
By
orge D. Roberts
GEttmee Assistant City Attorney
Enos.
cc - Public Works Director ✓
(12) i
1 Rh'saLvrm = 6
..,231
2 A RLStYLEF1' On �% CM C+3tMCU OF 'tom C%Tlr OW
A CMUCT FM To
Rmunrm or O"= Sma to TV Cr"
(CMt'IEI:CT NO, 987)
4.
5 VMMS, pursuaat to the Notleo Inviting Bids fWWWk
6 consintlift of the raavadetiat; of offica tease in tba City ball in
7 the City of Newport Mach, in accordance with the pUms and spaci
8 catinns heretofore adopted. bides were received on the 22nd day of
9I SOPM W, 1965t and publicly opined and decUme; atd
10 VmW. it appe"s that the umat zespssrible bidder
11 tissceiOW is Moabes SM vandervo rt;
12 Yin, � "mr . zE xT RBStt v n that the Die! of tubas
13 { YWm%rvort is the smoumt of $9.990 be aaeepteld and that the tout
141 i4w ffit a sts tion work be awarded to said biddear.
15 SS ET FMTMM RUMVW that the taayar MW City Clerk are
16 hereby suthorizoad axed directed to mmoute a contract in afserdsase
17 with the +apaellfeatir,,sta, bid and this awrd an behalf of the City
18 , of Newport beset►, and that t w City Clerk be directed to 6&%Leh
19 an used copy to the successful biddm*
20 A33g►MV this 27th day of Saptestbar, 1945*
22 IF
23 A'FT=t
24
25
26
27
28
29
30
31
32
TO: CITY COUNCIL
FROM: PUBLIC WORKS DIRECTOR
0
SEPTEMBER 27, 1965
SUBJECT: THE REMODELING OF OFFICE SPACE IN THE CITY HALL (C -987)
RECOMMENDATIONS:
1. AWARD THE CONTRACT TO HUGHES AND VANDERVORT FOR $9,990.00.
Z. ADOPT A RESOLUTION AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
THE CONTRACT.
DISCUSSION:
TWO BIDS WERE RECEIVED AND OPENED IN THE OFFICE OF THE CITY CLERK AT 10:00
A.M. ON SEPTEMBER 22, 1965-
BIDDER AMOUNT
HUGHES AND VANDERVORT, SANTA ANA $ 9,990.00
IRVING L. OLSON, COSTA MESA $IO,613.00 +�
*THE BID OF IRVING L. OLSON WAS NOT ACCOMPANIED BY A BIDDERS GUARANTEE.
THE LOW BID IS 25% MORE THAN THE ENGINEERS ESTIMATE OF $8,000. THE AMOUNT
BUDGETED IN ACCOUNT NUMBER 02 -1097 -113 IS $8,OOO. A BUDGET AMENDMENT IN THE AMOUNT
OF $2,500.00 HAS BEEN PREPARED IN THE EVENT THE COUNCIL DECIDES TO AWARD THE CONTRACT.
ALTHOUGH ONLY TWO BIDS WERE RECEIVED A SPECIAL EFFORT WAS MADE BY THE
PUBLIC WORKS DEPARTMENT TO CONTACT AS MANY CONTRACTORS AS POSSIBLE WHO IT WAS THOUGHT
MIGHT BE INTERESTED IN BIDDING ON THIS TYPE OF WORK. THOSE WHO INSPECTED THE SITE
ALL EXPRESSED CONCERN OVER THE DIFFICULTY OF DOING THE REMODELING WORK IN THE CROWDED
CONFINES OF THE CITY HALL WHILE IT WAS OPEN FOR BUSINESS. THE MAJORITY OF THE CON-
TRACTORS CONTACTED STATE THAT THEY WOULD NOT BE INTERESTED IN TAKING:ON A JOB OF THIS
TYPE ON A LUMP SUM BASIS. THE LOW BIDDER HAS STATED THAT HE WOULD LIKE TO WORK AT
NIGHT WHEN POSSIBLE TO MINIMIZE INTERRUPTIONS TO HIS WORKERS AND THE CITY'S BUSINESS.
THE ELECTRICAL WORK ALONE AMOUNTS TO APPROXIMATELY ONE -THIRD OF THE TOTAL
WORK. THIS IS CONSIDERABLY HIGHER THAN WAS ORIGINALLY ESTIMATED.
IT IS FELT THAT ALTHOUGH THE LOW BID EXCEEDS THE ENGINEERS ESTIMATE IT IS
A REASONABLE BID AND SHOULD BE AWARDED AT THIS TIME.
THE 1ESTIMATED DATE OF COMPLETION IS JANUARY 6, 1966.
J SEPH DEVLIN
P LIC 0 KS DIRECTOR
EST TO OPENING OF BIDS:
ITY LERK
1 S.
AUGUST % 1965
TO: CITY COUNCIL /
FROM: PUBLIC WORKS DIRECTOR
SUBJECT: THE REMODELING OF OFFICE SPACE IN THE CITY HALL (CONTRACT NO. 987)
RECOMMENDATIONS:
1. APPROVE THE PLANS AND SPECTFTDP;T1 "ONS,
Z. AUTHORIZE THE CITY Cr/� "RRK TO ADVERTISE FOR BIDS TO BE
OPENED AT 10:00 A.M =ION SEPTEMBER �, 1965. J
Lam—
DISCUSSION:
THE ESTIMATED COST IS $8,000.00. EIGHT THOUSAND DOLLARS ($8,00O)
HAS BEEN APPROPRIATED FOR THIS WORK IN THE CURRENT BUDGET.
THE CONTRACT WORK CONSISTS OF CONSTRUCTING NEW WALLS, DOORS, PAR -
TITIONS, AND SHELVES CUTTING ONE NEW DOOR TO THE OUTSIDES INSTALLING NEW
ELECTRICAL OUTLETS AND FLUORESCENT LIGHTING; PAINTING OF NEW CONSTRUCTION
AND PATCHING OF CEILINGS AND FLOOR TILE.
NO TELEPHONE OR RADIO RELOCATION, INTERCOMMUNICATION SYSTEM, OR
FURNITURE IS INCLUDED IN THE WORK.
THIS CONTRACT COVERS ONLY WORK IN THE CITY HALL. IT IS PROPOSED
TO ELIMINATE THE RESTROOM BESIDE THE COUNCIL'S CONFERENCE ROOM, USING THIS
SPACE FOR STORAGE OF CUSTODIAL SUPPLIES.
THIS PROJECT WILL PROVIDE INCREASED FLOOR SPACE FOR THE CITY CLERK,
AND FOR THE POLICE, PUBLIC WORKS, AND FINANCE DEPARTME.NT,5p
THE ESTIMATED DATE OF COMPLET N IS OCTOBER 22, 1965.
)EVL IN
(S DIRECTOR
CITY OF FORT BEACH - P,UBL0C. WORKS.DEPAAWT c-987
ESTIMATING FORM
PROJECT gE� ,i!0DI LLlQ(5 Uf-� or-ricC SpAct, BY. I. L
61TY k4 L. - PRELIMINARY
C DIVISION rIJ(a1QVElT.IA)(, DATE 0 -.4-b5' O FINAL
•
ITEM
QUANTITY.
UNIT
PRICE
AMOUNT
l flurz tcA C.
oo
2
MASom9,,e 300
S'6 0
5 Ruck J "0�
Soo
LA/6 u a-0 0
3 w
i NTiti& a
PA3
uo 0
kl 2 -ea
'gyp J
i
Ti i ( too
u 0
'dJ
rJ
i
0 0
CITY OF NEWPORT BEACH
PURCHASING
DEPARTMENT
Date June 29, 1965
NO.
TO: Harvey L. Hurlburt, City Manager
FROM: D.W. Means, Purchasing Agent
SUBJECT: Remodeling City Hall
Plans for remodeling should include adequate space for custodial
supplies and tools. The area designed as a janitorial supply and storage
room was used as a coffee room and is now the Personnel Office. By necessity
supplies are stored:
1. In the non - operating phone booth.
2. In a small closet by the ladies rest room in Finance Dept.
3. In the closet housing the water heater in Engineering Dept.
4. In the ladies rest room in Engineering Dept.
The large rolling equipment "stored in the ladies rest room will be
a real problem if we convert this into Engineering space as per present
plans. The Custodians cannot give up this space unless they are given equal
space somewhere else in the building.
Finance Director
D.W. Means
Purchasing Agent