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HomeMy WebLinkAboutC-1005 - Remodel of Fire Department HeadquartersCONTRACT NO. 1005 CITY OF NEWPORT BEACH CONTRACT DOCUMENTS FOR ADDITION TO AND ALTERATIONS OF FIRE DEPARTMENT HEADQUARTERS APPROVED BY THE CITY COUNCIL ON THIS 8TH DAY OF NOVEMBER, 1965 CI Y CLERK CIT`t CLERK CITY OF NEWPORT BEACH, CALIFORNIA NOTICE OF INVITING BIDS SEALED PROPOSALS WILL BE RECEIVED AT THE OFFICE OF THE CITY CLERK, CITY HALL 8 NEWPORT BEACH, CALIFORNIA, UNTIL 10;30 A.M. ON THE 8TH DAY OF DECEMBER, 1965, AT WHICH TIME THEY WILL BE PUBLICLY OPENED AND READ, FOR PERFORMING WORK AS FOLLOWS: ADDITION TO AND ALTERATIONS OF FIRE DEPARTMENT HEADQUARTERS , 475 32ND ST. (CONTRACT NO. 1005) NO BID WILL BE RECEIVED UNLESS IT 15 MADE ON A PROPOSAL FORM FURNISHED BY THE PUBLIC WORKS DEPARTMENT. EACH BID MUST BE ACCOMPANIED BY CASH, CERTIFIED CHECK, OR BIDDER'S BOND MADE PAYABLE TO THE CITY OF NEWPORT BEACH, FOR AN AMOUNT EQUAL TO AT LEAST 10 PER CENT OF THE AMOUNT BID. THE DOCUMENTS INCLUDED WITHIN THE SEALED BIDS WHICH REQUIRE COMPLETION AND EXECU- TION ARE THE FOLLOWING° 1- SHEET 2 - PROPOSAL 2. SHEET 3 - BIDDER'S BOND DESIGNATION OF SUB - CONTRACTORS CONTRACTOR'S FINANCIAL .STATUS 5. NON- COLLUSION AFFIDAVIT THE DOCUMENTS SHALL BE AFFIXED WITH THE APPROPRIATE AND CORRECT SIGNATURES AND SEALS OF THE CORPORATION, PARTNERSHIP, JOINT VENTURE AND /OR INDIVIDUAL. IN ACCORDANCE WITH THE PROVISIONS OF SECTION 1770 OF THE LABOR CODE, THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH HAS ASCERTAINED THE GENERAL PREVAILING RATE OF PER DIEM WAGES IN THE LOCALITY IN WHICH THE WORK IS TO BE PERFORMED FOR EACH CRAFT OR TYPE OF WORKMAN OR MECHANIC NEEDED TO EXECUTE THE CONTRACT AND IS SET FORTH IN RESOLUTION No. 5729. A COPY" OF SAID RESOLUTION IS AVAILABLE IN THE OFFICE OF THE CITY CLERK IN THE CITY OF NEWPORT BEACH. ALL BIDS ARE TO BE COMPARED ON THE BASIS OF THE ENGINEER'S ESTIMATE OF THE QUAN- TITIES OF WORK TO BE DONE. NO BID WILL BE ACCEPTED FROM A CONTRACTOR WHO HAS NOT BEEN LICENSED IN ACCORDANCE WITH THE PROVISIONS OF CHAPTER 9, DIV151ON III OF BUSINESS AND PROFESSIONS CODE. PLANS AND SPECIFICATIONS, FORMS OF PROPOSALS, BONDS, AND CONTRACT MAY BE OBTAINED AT THE PUBLIC WORKS DEPARTMENT, CITY HALL, NEWPORT BEACH, CALIFORNIA. A NON- REFUNDABLE CHARGE OF $2.00 WILL BE REQUIRED FOR EACH SET OF STANDARD SPECI- FICATIONS. A REFUNDABLE DEPOSIT OF $S.DO WILL BE REQUIRED FOR EACH SET OF PLANS, SPECIAL. PROVISIONS, AND CONTRACT DOCUMENTS. NO REFUNDS WILL BE MADE LATER THAN 60 DAYS AFTER AWARD OF BID. THE CITY OF NEWPORT BEACH RESERVES THE RIGHT TO REJECT ANY OR ALL BIDS AND TO WAIVE ANY INFORMALITY IN SUCH BIDS. CITY OF NEWPORT BEACH MARGE.RY SCHROUDER, CITY CLERK 1 1 -9 -6.5 I -PROPOSAL CONTRACT NO. 1005 TO THE HONORABLE CITY COUNCIL CITY OF NEWPORT BEACH CALIFORNIA 0 THE UNDERSIGNED DECLARES THAT HE HAS CAREFULLY EXAMINED THE LOCATION OF THE PROPOSED WORK, THAT HE HAS EXAMINED THE PLANS AND SPECIFICATIONS PREPARED BY J. HERBERT BROWNELL) ARCHITECT, AND READ THE ACCOMPANYING INSTRUCTIONS TO BIDDERS, ANY HEREBY PROPOSES TO FURNISH ALL MATERIALS AND DO ALL WORK REQUIRED TO COMPLETE. THE WORK IN ACCORDANCE WITH SAID PLANS, THE STANDARD SPECIFICATIONS OF THE CITY OF NEWPORT BEACH, AND THE SPECIAL PROVISIONS, AND THAT HE WILL TAKE IN FULL PAYMENT THEREFOR THE FOLLOWING UNIT PRICES FOR EACH ITEM COMPLETE IN PLACE, TO WIT: ITEM QUANTITY ITEM DESCRIPTION UNIT TOTAL N0. AND UNIT UNIT PRICE WRITTEN IN WORMS PRICE PRICE I. LUMP SUM BASE BID BUILDING ADDITION & ALTERATIONS $ $ 9,200.00 �. LUMP SUM SEPARATE BID NI WINOOW ALTERATIONS WEST ELEVATION 3. LUMP SUM SEPARATE BID #2 RESILIENT FLOORING EXISTING 2ND FLR 4. LUMP SUM SEPARATE 810 #3 ASPHALT CONCRETE PAVING TOTAL BID, BASE BID PLUS 3 SEPARATE ITEMS TOTAL PRICE WRITTEN '.FN WORDS TEN THOUSAND FIVE HUNDRED ---- --- ------ NO/10O DOLLARS AND CENTS 4 $ $ X90.00 $ $ 66o.00. $ $ 250,00 TOTAL $ 10,500,00 l I, ll ,l ,; 0 THE UNDERSIGNED AGREES THAT IN CASE OF DEFAULT IN EXECUTING THE REQUIRED CONTACT WITH NECESSARY BONDS WITHIN TEN (10) DAYS NOT INCLUDING SUNDAY, AFTER HAVING RECEIVED NOTICE THAT THE CONTRACT IS READY FOR SIGNATURE, THE PROCEEDS OF .. CHECK OR BOND ACCOMPANYING THIS BID SHALL BECOME THE PROPERTY OF THE CITY OF NEWPORT BEACH. LICENSED IN ACCORDANCE WITH THE STATUTES OF THE STATE OF CALIFORNIA PROVIDING FOR THE REGISTRATION OF CONTRACTORS LICENSE No. 165541 THE UNDERSIGNED HAS CHECKED CAREFULLY ALL OF THE ABOVE FIGURES AND UNDERSTANDS THAT THE CITY WILL NOT BE RESPONSIBLE FOR ANY ERRORS OR OMISSIONS ON THE PART OF THE UNDERSIGNED IN MAKING UP THIS BID. ACCOMPANYING THIS PROPOSAL IS $1050.00 IN AN AMOUNT NW LESS THAN 10 PERCENT OF THE TOTAL BID PRICE. KI 3 8231 PHONE NUMBER DEC. 7. 1965 DATE 1028 E. 4TH ST. SANTA ANA, CALIF. BIDDER'S ADDRESS SHI ER' S. HUGHES & VANDERVORT BIDDERS NAME (SEAL) /S/ C. E. VANDERVORT C. E. VANDERVORT. OWNER AUTHORIZED SIGNATURE AUTHORIZED SIGNATURE INDIVIDUAL TYPE OF ORGANIZATION (INDIVIDUALS CORPORATION, COPARTNERSHIP) LI5TBELOW NAMES OF PRESIDENT, SECRETARY, TREASURER AND MANAGER IF A CORPORTATION AND NAMES OF ALL COPARTNERS IF A COPARTNERSHIP: 0 OF SUBCONTRACTORS Ll The undersigned certifies that he has used the sub -bids of the following listed contractors in making up his bid and that the sub - contractors listed will be used for the work for which they bid, subject to the approval of the City Engineer, and in accordance with the applicable provisions of the specifications. No change may be made in these sub - contractors except upon the prior approval of the City Council of the City of Newport Beach. Item of Work Sub - contractor Address 1. Clearin_y_ Excay. Grading HUGHES & VANDERVORT 2. COnCrAt.e HUGHES & VANDERVORT 3• Masonry FRANK C. PALMER 1589 MINORCA DR..<CDSTA MESA 4. Carpentry I HUGHES & VANDERVORT 5. Roofing DUNKIN ROOFING 1117 W. 4TH ST., SANTA ANA 6. Sheet Metal COAST SHEET METAL W. 17TH ST., COSTA MESA %- Plastering NORMAN DURSTON 442 21 ST., NEWPORT BEACH 8. Flooring C. A. PAGE 1990 HARBOR. C05TA "MESA 9. Laminated Plastic C. A. PAGE I99O HARBOR. COSTA MESA 10. Plumbinh COAST P W MBING CO. 2127 REPUBLIC. COSTA.MERA 11. Electrical BLANTON ELECTRIC 17462 SANTA CLARA_ TIISTIN 12, Heating BLANTON ELECTRIC 17462 SANTA CLARA, TuSTIN 13. Painting (N.I.C.) 14. Glass, Glazing MODEL GLASS CO 1644 SUPFRIOR_ COSTA MESA HUGHES & VANDERVORT Bidder's Name IS( C. E. VANOFRVORT Authorized Signature INDIVIDUAL 9 Type of Organization (Individual, Copartnership, Corpora - tion) 1028 E. 4TH ST. SANTA ANA, CALIF. Address :I E 0 BIDDER °S BOND TO ACCOMPANY PROPOSAL KNOW ALL MEN BV THESE PRESENT, IHA.T WE, A PAGE 4 AS PRINCIPAL, SURETY, ARE HELD AND FIRMLY BOUND UNTO THE CITY OF NEWPORT BEACH, CALIFORNIA, IN ''HE SUM OF DOLLARS 4 1), LAWFUL MONEY OF THE UNITED STATES FOR THE PAYMENT OF WHICH SUM WELL AND TRULY TO BE MADE, WE BIND OURSELVES, JOINTLY AND SEVERALLY, FIRMLY BY THESE PRESENTS, THE CONDITION OF THE FOREGOING OBLIGATION 4S SUCH, THAT iF THE PROPOSAL OF THE ABOVE BOUNDEN, PRINCIPAL FOR THE CONSTRUCTION OF IN THE CITY OF NEWPORT BEACH, IS ACCEPTED BY THE CITY COUNCIL OF SAID CITY, AND IF THE ABOVE BOUNDEN PRINCIPAL SHALL DULY ENTER !NTO AND EXECUTE A CONTRACT FOR SUCH CONSTRUCTION AND SHALL EXECUTE AND DELIVER THE TWO (2) BONDS DESCRIBED 6N THE P1NOTICE INVITING B'DS" WITHIN TEN (10) DAYS (NOT INCLUDING SUNDAY) FROM THE DATE OF THE MAILING OF A NOTICE TO THE ABOVE BOUNDEN PRINCIPAL BY AND FROM SAID CITY OF NEWPORT BEACH THAT SAID CONTRACT IS READY FOR EXECUTION, THEN THIS OBLIGATFON SHALL BECOME NULL AND VOID; OTHERWISE IT BE AND REMAIN IN FULL FORCE AND EFFECT, AND THE AMOUNT SPECIFIED HEREIN SHALL. BE FORFEITED TO THE SAID CITY- IN WITNESS WHEREOF, WE HEREUNTO SET OUR HANDS AND SEALS THIS DAY OF / 19_ CORPORATE SEAL (OF CORPORATION) PRINCIPAL (ATTACH ACKNOWLEDGEMENT OF ATTORNEY IN FACT) BY TITLE SURETY PAGE 5 LABOR AND MATERIAL, BOND KNOW ALL MEN BY TWESE PRESENTS, THAT WHEREAS, THE CITY COUNCIL. OF THE CITY OF NEWPORT BEACH, STATE OF CALIFORNIA., BY MOTION ADOPTED December 13, 1965 HAS AWARDED TO HUGHES AND VANDERVORT HEREINAFTER DESIGNATED AS THE "PRINCIPAL") A, CONTRACT FOR The Addition to and Alterations of Fire Department Headquarters, Contract No. C -10051 IN THE CITY OF NEWPORT BEACH, IN STRICT CONFORMITY WITH THE DRAWINGS AND SPECIFICA- TIONS AND OTHER CONTRACT DOCUMENTS ON FILE IN THE OFFICE OF THE CITY CLERK. WHEREAS, SAID PRINCIPAL HAS EXECUTED OR IS ABOUT TO EXECUTE 5410 CONTRACT AND THE TERMS THEREOF REQUIRE THE FURNISSING OF A BOND WITH SAID CONTRACT) PROVIDING THAT IF SAID PRINCIPAL OR ANY OF HIS OR ITS SUBCONTRACTORS, SHALL FAIL TO PAY FOR ANY M.ATE:RiALS, PROVISIONS, PROVENDER OR OTHER SUPPLIES OR TEAMS USED IN, UPON, FOR OR ABOUT THE PERFORMANCE OF THE WORK AGREED TO BE DONE., OR FOR ANY WORK OR LABOR DONE THEREON OF ANY KIND, THE SURETY ON THIS BOND WILL PAY THE SAME TO THE EXTENT HEREINAFTER SET FORTH. NOW. THEREFORE, WE HUGHES AND VANDERVORT, UNITED STATES FIDELITY AS PRINCIPAL, HEREINAFTER DESIGNATED AS THE CONTRACTOR .AND AN RUARANTY COMPANY,__ AS SURETY, ARE HELD FIRMLY BOUND UNTO THE CITY- OF NEWPORT BEACH, IN THE 5UM OF FIVE THOUSAND TWO HUNDRED FIFTY No /100 DOLLARS '$ 5,250.00 1 SAiD SUM BEING ONE —HALF OF THE ESTIMATED AMOUNT PAYABLE BY THE CITY OF NEWPORT BEACH ENDER THE TERMS OF THE CONTRACTS FOR 'Wwj CH PAYMENT WELL AND TRULY TO BE MADE: WE BIND CURSELV'E:S, OUR HEIRSo EXECUTORS ANO ADMINISTRATORS, SUCCESSORS OR ASSIGNS, - JOINTLY AND SEVERALLY, FIRMLY BY THESE PRESENTS. THE CONDITION OF THIS OKfGA I!ON ES SUC-I, THAT IF TYE PERSON OR HIS SUBCONTRAC- TORS, FAIL TO PAY FOR ANY MATERIALS, PROVISIONS) PROVENDER OR OTHER SUPPLIES, OR TEAMS) USED IN,, UPON, FOR OR .ABOUT THE PERFORMANCE OF THE WORK CONTRACTED TO BE DONE, OR FOR ANY OTHER WORK OR LABOR THEREON OF ANY KIND, OR FOR AMOUNTS DUE UNDER THE UNEMPLOYMENT INSURANCE CODE WITH RESPECT TO SUCH WORK OR LABOR, THAT THE SURETY OR SURETIES WILL PAY FOR THE SAME, IN AN .AMOUNT NOT EXCEEDING THE SUM SPECIFIED IN THE BOND, AND ALSO, IN CASE SUIT IS BROUGHT UPON THE BOND, A REASONABLE ATTORNEY "S ' FEE, TO BE FIXED BY THE COURT, AS REQUIRED BY THE PROVISIONS OF SECTION 4204 OF THE GOVERNMENT CODE OF THE STATE Ov CALIFORNIA.. PAGE G (LABOR AND MATERIAL BOND — CONTINUED) THIS BOND SHALL INURE TO THE BENEFIT OF ANY AND ALL PERSONS, COMPANIES AND CORPORATION ENTITLED TO FILE CLAIMS UNDER SECTION 1192.1 OF THE CODE OF CIVIL PROCEDURE SO AS TO GIVE A RIGHT OF ACTION TO THEM OR THEIR ASSIGNS IN ANY SUIT BROUGHT UPON THIS BOND, AS REQUIRED BY THE PROVISIONS OF SECTION 4205 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. AND THE SAID SURETY, FOR VALUE RECEIVED, HEREBY STIPULATES AND AGREES THAT NO CHANGE, EXTENSION OF TIME, ALTERATIONS OR ADDITIONS TO THE TERMS OF THE CONTRACT OR TO THE WORK TO BE PERFORMED THEREUNDER OR THE SPECIFICATIONS ACCOMPANYING THE SAME SHALL IN ANY WISE AFFECT ITS OBLIGATIONS ON THIS BOND, AND IT DOES HEREBY WAIVE NOTICE OF ANY SUCH CHANGE, EXTENSION OF TIME, ALTERATIONS OR ADDITIONS TO THE TERMS OF THE CONTRACTOR OR TO THE WORK OR TO THE SPECIFICATIONS. IN WITNESS WHEREOF, THIS INSTRUMENT HAS BEEN DULY EXECUTED BY THE PRINCIPAL AND SURETY ABOVE NAMED, ON THE 20'th I DAY OF December , 1965 HUGHES AND VANDERVORT (SEAL) (SEAL CONTRACTOR GIN9TED STATES FIDELITY AND CtiARANTY COMPANY (SEAL APP D AS TO F RM u CITY TTORNE THIS BOND WAS APPROVED BY THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH BY MOTION ON DATE ATTESTa CITY CLERK (SEAL) ART K I. H:vur,I�v4 oL) SURETY v ?!;i con s or, Frecf. ATTORNEY -IN -FACT AFFIDAVIT STATE OR COMMONWEALTH OF --------------- w :_ -- COUNTY OR CITY OF ---- -------- Lnu- -_Ar;c Before me, a Notary Public, personally came --------- --------------- Arthur _ I. --- AngarolF----------------------- known to me, and known to be the Attorney -in -Fact of United States Fidelity and Guaranty Company, a Maryland Corporation, which executed the attached bond as surety, who deposed and said that his signa- ture and the corporate seal of said United States Fidelity and Guaranty Company were affixed by order and authority of said Company's Board of Directors, and that the execution of the attached bond is the free act and deed of United States Fidelity and Guaranty Company. Given under my hand and seal this -------------- 20th-- - -_ - -_ day /of - - - -- DeCemb _ 19 65. o r• tary Public. E I� ELIZABETH A SHERIDAN My Commission expires _ -- _____ NOTARY rUBLiC - CALIFORNIA TUI). 676 ("T) V _ PRINCIPAL OFFICE IN .fin LOS ANGELES COUNTY - • . • • PAGE 7 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS THAT, WHEREAS, THE CITY COUNCIL OF NEWPORT BEACH, STATE OF CALIFORNIA, BY MOTION ADOPTED December 13, 1965 HAS AWARDED To HUGHES AND VANDERVORT, HEREINAFTER DESIGNATED AS THE "PRINCIPAL ", A CONTRACT FOR The Addition to and Alterations of Fire Department Headquarters, Contract No. C -1005 IN THE CITY OF NEWPORT BEACH, IN STRICT CONFORMIT'f WITH THE DRAWINGS AND SPECIFICA- TIONS AND OTHER CONTRACT DOCUMENTS NOW ON FILE IN THE OFFICE OF THE CITY CLERK OF THE CITY OF NEWPORT BEACH. WHEREAS, SAID PRINCIPAL HAS EXECUTED OR IS .ABOUT TO EXECUTE SAID CONTRACT AND THE TERMS THEREOF REQUIRE THE FURNISHING A BOND FOR THE FAITHFUL PERFORMANCE OF SAID CONTRACTS NOW, THEREFORE, WE, HUGHES AND VANDERVORT AS PRINCIPAL, HEREINAFTER DESIGNATED AS THE "CONTRACTOR" AND UNITED STATES FIDELITY AND GUARANTY COMPANY AS SURETY., ARE HELD AND FIRMLY BOUND UNTO THE CITY OF NEWPORT BEACH, IN THE SUM OF' FIVE THOUSAND TWO HUNDRED FIFTY -- DoLLARS ($ 53250.00 ), SAID SUM BEING EQUAL TO 50 OF THE ES'T'IMATED AMOUNT OF THE CONTRACT, TO BE PAID TO THE SAID CITY OR ITS CERTAIN ATTORNEY, ITS SUCCESSORS, AND ASSIGNS; FOR WHICH PAYMENT, WELL AND 'TRULY TO BE MADE, WE BIND OURSELVES, OUR HEIRS, EXECUTORS AND ADMINISTRATORS, SUCCESSORS OR ASSIGNS, JOINTLY AND SEVERALLY, FIRMLY BY THESE PRESENTS. THE CONDITION OF THIS OBLIGATION IS SUCH, THAT IF 'T'HE ABOVE BOUNDEN PRINCIPAL, HIS OR ITS HEIRS, EXECUTORS, ADMINISTRATORS, SUCCESSORS, OR ASSIGN.:-, SHALL IN AL.L THINGS STAND TO AND ABIDE BY, AND WELL AND TRULY KEEP AND PERFORM THE COVENANTS, CONDITIONS AND AGREIEMENT'S IN THE SAID CONTRACT AND ANY ALTERATION 'THEREOF MADE AS THEREIN PROVIDED ON HIS OR THEIR PART, TO BE KEPT AND PERFORMED AT THE TIME: AND IN- THE MANNER THEREIN SPECIF6ED' AND IN ALL RESPECTS ACCORDING TO THEIR TRUE !NTENT AND MEANING, AND SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF NEWPORT BEACH, ITS OFFICERS AND AGENTS, AS THEREIN STIPULATED, THEN THIS OBL!GAT!ON SHALL. BECOME NULL AND VOID; OTHERW'iSE, IT SHALL REMAIN IN FULL FORCE: AND VIRTUE. —+ • • PAGE 8 vw (PERFORMANCE BOND - CONTINUED) AND SAID SURETY, FOR VALUE RECEIVED, HEREBY STVPUL.ATES AND AGREES THAT NO CHANGE, EXTENSION OF TIME, ALTERATION OR ADDITION TO THE TERMS OF THE CONTRACT OR TO THE WORK TO BE PERFORMED THEREUNDER OR THE SPECIFICATIONS ACCOMPANYING THE SAME SHALL iN ANY W;SE AFFECT ITS OBLIGATIONS ON THIS BOND, AND IT DOES HEREBY WAIVE NOTICE OF ANY CHANGE, EXTENS4ON OF TIME, .ALTERATION OR ADDITION TO THE TERMS OF THE CONTRACT OR TO THE WORK OR TO THE SPEC!FICATIONS� IN WITNESS WWREOF, THIS INSTRUMENT HAS BEEN DULY 'EXECUTED BY THE PRINCIPAL AND SURETY ABOVE NAMED, ON THE 20th DAY OF December 196 . APPROVE AS TO FORM: • CITY AfTORNEY t HUGHES ANN�D,pVANDERVVORT (SEAL) By: I (��!/lGtC� -� (SEAL) (SEAL) CONTRACTOR UNITED ^, TATFSFInFLITYANf1G11PPANTV ^01MI59 v (SEAL) (SEAL) URETY ARTHUR I. Ai; AROLE On T ;; eona is es—`' ATTORNEY -IN -FACT AFFIDAVIT STATE OR COMMONWEALTH OF____ __________Oalif.oxnta. ------ .,� COUNTY OR CITY OF -------------- ss. f, oa-- Angr�?es - - ---- Arthur I. Angarole Before me, a Notary Public, personally came----- - _----_-------------------------------------------------_--------------------_____-- known to me, and known to be the Attorney -in -Fact of United States Fidelity and Guaranty Company, a Maryland Corporation, which executed the attached bond as surety, who deposed and said that his signa- ture and the corporate seal of said United States Fidelity and Guaranty Company were affixed by order and authority of said Company's Board of Directors, and that the execution of the attached bond is the free act and deed of United States Fidelity and Guaranty Company. Given under my hand and seal this ------------ 20th IL Dec emb a r_____________ ______ 19__65 ` OFFICIAL SEAL y '-- '- - - - „,. - - NOTARY otary Public. ELIZABETH A. SHERIDAN M Commission expires ____________ 'N0V -5 1 ,U R'J C CALIFORNIA JU(L 876 ("7) PRINCIPAL OFFICE IN .way LOS ANGELES COUNTY,, - ��� • 0 PAGE *9 NON - COLLUSION AFFIDAVIT THE, BIDDERS, BY ITS OFFICERS AND AGENTS OR REPRESENTATIVES PRESENT AT THE TIME OF FILM NG THIS BID, BEING DULY SWORN ON THEIR OATHS SAY, 'THAT NEITHER THEY NOR ANY OF THEM, HAVE IN ANY WAY, DIRECTLY OR INDIRECTLY, ENTERED INTO ANY ARRANGEMENT OR AGCEEMENT WITH ANY OTHER BIDDER, OR WITH ANY PUBLIC OFFICER OF SUCH CITY OF NEWPORT BEACH WHEREBY SUCH AFF'IANT OR AF'FI.ANTS OR EITHER OF THEM, HAS PAID OR IS TO PAY TO SUCH BIDDER OR PUBLIC OFFICER ANY SUM OF MONEY, OR HAS GIVEN OR IS TO GIVE TO SUCH OTHER BIDDER OR PUBLIC OFFICER ANYTHING OF VALUE WHATEVER, OR SUCH AFFIANT OR AFFIANTS OR EITHER OF THEM HAS NOT DIRECTLY OR INDIRECTLY, ENTERED INTO ANY ARRANGEMENT OR AGREEMENT WITH ANY OTHER BIDDER OR BIDDERS, WHICH TENDS TO OR DOES LESSEN OR DESTROY FREE. COMPETITION IN THE LETTING OF THE, CONTRACT SOUGHT FOR BY THE ATTACHED BIDS; THAT NO BID HAS BEEN ACCEPTED FROM ANY SUBCONTRACTOR OR MATERIALMAN THROUGH ANY BID DEPOSITORY, THE BYLAWS, RULES OR REGULATIONS OF WHICH PROHIBIT OR PREVENT THE CONTRACTOR FROM CONSIDERING ANY BID FROM ANY SUBCONTRACTOR OR MATERIALMAN WHICH IS NOT PROCESSED THROUGH SAID BID DEPOSITORY, OR WHICH PRE- VENT ANY SUBCONTRACTOR OR MATERIALMAN FROM BIDDING TO ANY CONTRACTOR WHO DOES NOT USE THE FACILITIES OF OR ACCEPT BIDS FROM OR THROUGH SUCH BID DEPOSITORY; THAT NO INDUCEMENT OR ANY FORM OR CH4RACTER OTHER THAN THAT WHICH APPEARS UPON THE FACE OF THE BID WILL BE SUGGESTED, OFFERED, PAID OR DELIVERED TO ANY PERSON WHOMSOEVER TO INFLUENCE THE ACCEPTANCE OF THE SAID BID OR AWARDING OF THE CONTRACT, NOR HAS THIS BIDDER ANY AGREEMENT OR UNDERSTANDING OF ANY MIND WHATSOEVER, WITH ANY PERSON WOMSOEVER TO PAY, DELIVER TO, OR SHARE WITH ANY' OTHER PERSON IN ANY WAY OR MANNER, ANY OF THE PROCEEDS OF THE CONTRACTS SOUGHT BY THIS BID. SUBSCRIBED AND SWORN TO BEFORE ME BY THiS 7 DAY OF DECEMBER MY COMMISSION EXPIRES: FEB. z, 1966 5/ C. E. VANDERVORT 196j _. /5/ ROBERT L. REED NOTARY PUBLIC: • • PAGE 10 MDER'S STA'T'EMENT OF F(NANCfAL RESPONS161"(' TECHN(CAL ABIL M AND EXPER? ENCE THE BIDDER IS REQUIRED TO STATE: WHAT 'WORK OF A SiM!LAR CHARACTER TO THAT INCLUDED !N THE PROPOSED CONTRACT HE HAS SUCCESS;rULL': PERFORMED AND G!V'E REFERENCE WHICH WILL ENABLE TriE CITY COUNCIL TO QUDGE 'i!S RLSPONS!BIL! -'', EXPERIENCE., SKILL. AND BUSINESS STANDING) THE: UNDERSIGNED SUBMITS HEREWITH A STATEMENT O'' HIS FINANCIAi. RESPCNSSBTLiT`'. THE UNDERSIGNED SUBMITS BELOW A S''.ATEMENT OF THE WORK OF SIMILAR CHARACTER TO THAT INCLJOEO IN THE PROPOSED CONTRACT W%" C?� -U -:AS SUCCESSFULLY PERFORMED. BARR LUMBER CO SANTA ANA CITY OF NEWPORT BEACH ENGINEERING DEPT. GUARANTY CHEVROLET MOTORS SANTA ANA KINGSLEY MFG. CO EMPIRE SILK STORES COSTA MESA A ANA SAWYERS SPORT SHOP BALBOA ISLAND HUGHES & VANDERVORT /5/ C. E. VANDERVORT aIGNED • ! PAGE II C O N T R A C T THIS AGREEMENT, MADE AND ENTERED INTO THIS JD DAY OFC ,_Op,, , 190.5s BY AND BETWEEN THE CITY OF NEWPORT BEACH, CALIFORNIA, HEREINAFTER DESIGNATED AS THE CITY, PARTY OF THE FIRST PART, AND HUGHES & VANDERVORT HEREINAFTER. DESIGNATED AS THE CONTRACTORS PARTY OF THE SECOND PART. WITNESSETH� THAT THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS; E. FOR AN IN CONSIDERATION OF THE PAYMENTS AND AGREEMENTS HEREINAFTER MENTIONED TO BE MADE AND PERFORMED BY THE CITY, THE CONTRACTOR AGREES WITH THE CITY TO FURNISH ALL MATERIALS AND LABOR, FOR THE CONSTRUCTPON OF DITION TO AND ALTERATIONS OF FIRE DEPARTMENT HEADQUARTERS AND TO PERFORM AND COMPLETE IN A GOOD AMD WORKMANLIKE MANNER ALL THE WORK PERTAINING THERETO SHOWN ON THE PLANS AND SPECIFICATIONS THEREFOR; TO FURNISH AT HIS OWN PROPER COST AND EXPENSE ALL TOOLS' EQUIPMENT, LABOR AND MATERIALS NECESSARY THEREFOR, (EXCEPT SUCH MATERIALS,- IF ANY, AS IN THE SAID SPECIFfCATION5 ARE STIPULATED TO BE FURNISHED BY THE CITY), AND TO DO EVERYTHING REQUIRED BY THIS AGREEMENT AND THE SAID PLANS AND SPECIFICATIONS. 'L. FOR FURNISHING ALL SAID MATERIALS AND LABOR, TOOLS AND EQUIPMENT, AND DOING ALL THE WORK CONTEMPLATED AND EMBRACED IN THIS AGREEMENT,' ALSO FOR ALL LOSS,AND DAMAGE ARIS.I.NG OUT OF THE NATURE OF THE WORK ;'AFORESAID:, OR FROM THE ACTION OF THE ELEMENTS, OR FROM ANY UNFORESEEN DIFFICULTIES WHICH MAY ARISE OR BE ENCOUNTERED IN THE PROSECU- TION OF THE WORK UNTIL ITS ACCEPTANCE BY THE CITY, AND FOR ALL, RISKS OF EVERY OE- SCRIPTI�)N CONNECTED WITH THE WORK; ALSO, FOR ALL EXPENSES INCURRED BY OR IN CONSEQUENCE OF THE SUSPENSION OR DISCONTINUANCE OF WORK, EXCEPT SUCH AS IN SAID SPECIFICATIONS ARE EXPRESSLY STIPULATED TO BE BORNE BY THE CITY; AND FOR WELL AND FAITHFULLY COM- PLETING THE WORK AND THE WHOLE THEREOF, IN THE MANNER SHOWN AND DESCRIBED IN THE SAID PLANS AND SPECIFICATIONS, THE CITY MILL PAY AND THE CONTRACTOR SHALL RECEIVE IN FULL COMPENSATION THEREFOR THE LUMP SUM PRICE, OR IF THE BID IS ON THE UNIT PRICE BASIS, THE TOTAL PRICE FOR THE SEVERAL ITEMS FURN!54ED PURSUANT TO THE SPECIFICATIONS, NAMED IN THE: BIDDING SHEET OF THE. PROPOSAL, AS THE CASE MAY BE. 3• THE CITY HEREBY PROMISES AND AGREES WITH THE SAID CONTRACTOR TO EMPLOY,. AND DOES HEREBY EMPLOY THE SAID CONTRACTOR TO PROVIDE THE MATERIALS AND TO DO THE WORK ACCORDING TO THE TERMS AND CONDITIONS HEREIN CONTAINED AND REFERRED TO FOR THE PRICE AFORESAID, AND HEREBY CONTRACTS TO PAY THE SAME AT THE TIME, IN THE MANNER AND UPON THE CONDITIONS SET FORTH IN THE SPECIFICATIONS, AND THE SAID PARTIES FOR THEMSELVES, THEIR HEIRS, EXECUTORSf ADMINISTRATORS, SUCCESSORS AND ASSIGNS•; DO HEREBY AGREE TO THE FULL PERFORMANCE OF THE COVENANTS HEREIN CONTAINED. IF. THE NOTICE TO BIDDERS, dNSTRUCTIONS TO BIDDERS, CONTRACTOR 'S PROPOSAL, AND THE PLANS AND SPECIFICATIONS, AND ALL AMENDMENTS THEREOF, WHEN APPROVED BY THE PARTIES HERETO, OR,WHEN REQUIRED BY THE CITY IN ACCORDANCE WITH THE PROVISIONS OF THE PLANS AND SPEC!FICATIONS, ARE HEREBY INCORPQItATED IN AND MADE PART OF THIS AGREEMENT. Ll PAGE B'2 5. THE CONTRACTOR SHALL. ASSUME THE DEFENSE OF AND INDEMNIFY AND SAVE HARMLESS THE CITY,. THE DIRECTOR OF :PUBLIC WORKS, AND THEIR OFFICERS AND EMPLOYEES, FROM ALL CLAIMS, LOSS, DAMAGE, INJURY AND LIABILITY OF EVERY KIND, NATURE AND DESCRIPTION, DIRECTLY OR INDIRECTLY ARISING FROM THE PERFORMANCE OF THE CONTRACT OR WORK, REGARD- LESS OF RESPONSIBILITY FOR NEGLIGENCE) AND FROM ANY AND ALL CLAIMS, LOSS, DAMAGE, INJURY AND LIABILITY, HOWSOEVER THE SAME MAY BE CAUSED, RESULTING DIRECTLY OR IN- DIRECTLY FROM'THE NATURE OF THE WORK COVERED BY THE CONTRACT, REGARDLESS OF RE- SPONSIBILITY FOR NEGLIGENCE. IN WITNESS WHEREOF, THE PARTIES HERETO HAVE CAUSED THIS CONTRACT TO BE EXECUTED THE DAY AND YEAR FIRST ABOVE WRITTEN. CITY OF NEWPORT BEACH, CALIFORNIA B_(/-' ,� MAYOR ATTEST° cl q Ls, CITY - CITY CL RK 4 "44&y'ZL CO TN,A C. OR - ,(SEAL) BY TITLE ITLE APPROVED AS TO FORM CITY TORNEY • CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT SPECIAL PROVISIONS W.9 0 THE ADDITION TO AND ALTERATIONS OF FIRE DEPARTMENT HEADQUARTERS (C -1005) I. SCOPE OF WORK THE WORK TO BE DONE UNDER THIS CONTRACT CONSISTS OF FURNISHING ALL,LABORA MATERIALS TOOLS, EQUIPMENT] TRANSPORTATIONS REMOVALS) AND ALL INCIDENTAL WORK AND SERVICES REQUIRED TO COMPLETE THE WORK AS SHOWN ON THE PLANS IN ACCORDANCE WITH THE STANDARD SPECIFICATIONS OF THE CITY OF NEWPORT BEACH THE SPECIFICATIONS FOR THE ADDITION TO THE FIRE DEPARTMENT HEADQUARTERS WHICH ARE BOUND IN WITH THE PLANS AND THESE SPECIAL PROVISIONS. ALL BIDDERS MUST SUBMIT Z, AND 3. THE CONTRACT THE SEPARATE BIDS AS DE THE BID WILL BE AWARDED THREE SEPARATE BIDS. II. TIME OF COMPLETION A BID FOR THE BASE BID AND SEPARATE BID NOS. 1, WILL CONSIST OF THE BASE BID PLUS ANY OR ALL OF !ERMINED BY THE CITY AT THE TIME THE BID IS AWARDED. ON THE BASIS OF THE TOTAL OF THE BASE BID AND THE 1 THE CONTRACTOR SHALL COMPLETE THE WORK WITHIN !W. CALENDAR DAYS FROM THE DATE OF EXECUTION OF THE CONTRACT BY THE CITY. III. PAYMENT A. THE LUMP SUM PRICES PAID FOR ADDITIONS AND ALTERATIONS TO THE FIRE DEPARTMENT HEADQUARTERS WILL,INCLUDE FULL COMPENSATION FOR DOING ALL WORK AND FURNISHING ALL MATERIALS NECESSARY TO CONSTRUCT SAID WORK COMPLETE IN PLACE INCLUDING ALL REMOVAL$j SALVAGE OF REUSABLE MATERI- ALSp PATCHINGO PAINTING, AND CLEAN -UP. B. ALL PERMIT FEES NORMALLY CHARGED BY THE CITY WILL BE WAIVED EXCEPT THAT THE CONTRACTOR AND ALL SUBCONTRACTORS MUST POSSESS VALID CITY BUSINESS LICENSES. ., A ........ I. .... ..... I, "I I I � ZIA, ...... . ... . . ...... ILI- 11 iw 'EVIT UNITED STATES FIDEL UARANTY COMPANY BALTI bs LAND Name and Address To Whom Issued This is to certify that the policies CERTIFICATE City of Newport Beach listed below, subject to their c OF City Hall terms, conditions and exclusions, INSURANCE Newport Beach, Calif have been issued by this Corn- Att: City Engineering Dept pany to the Insured named below: ..... Named Insured and Address Hughes & Vandervort 1028 E 4th St, Santa Ana, California Type of Insurance Policy Policy Limits of Liability Number Term Bodily Injury Property Damage tIzz. Workmen's Compensation Statutory :w."I $ 000 Each Person it j r. Employers' Liability _,";;J $ 000 Each Accident $ Medical—Each Person $ 100 000 Each Person $ 100 000 Each Accident $ 000 Comprehensive General 1 t5G')6 l/l/66 ,11 • Aggregate Operations $ '000 Aggregate Protective $ 1000 Liability 1/1/67 $ 300 000 Aggregate Products $ ,000'j Aggregate Contractual '000 $ 100 000 Each Person .... Automobile Liability 300 000 Each Accident $ s n 000 000 I�F Each Person Manufacturers' and '000 Each Accident $ '000 Contractors' Liability — F 7� P BLVD.. Owners', Landlords' on. 3 N�!Elftt NEWPORT BEACH, CALIF. 000 ...... . — Aggregate ii Each Person Tenants' Liability Telephone Liberty 8-1185 ,000 Each Accident $ '000 "" 000 Each Person $ 000 Each Accident $ '000 ii j i Liabi—, 000 Aggregate 000 Description and location of operations and automobiles covered: • IT IS HEREBY UNDERSTOOD AND AGREED THAT THE POLICY TO WHICH THIS CERTIFICATE REFERS MAY NOT BE CANCELLED, MATERIALLY CHANGED, NOR nl THE AMOUNT OF COVERAGE THEREOF REDUCED, NOR THE POLICY ALLOWED TO LAPSE UNTIL TEN (10) DAYS AFTER RECEIPT BY THE CITY CLERK OF THE CITY OF NEWPORT BEACH, CITY HALL, NEWPORT BEACH, CALIFORNIA OF A REGISTERED WRITTEN NOTICE OS SUCH CANCELLATION OR REDUCTION IN COVERAGE.'; IW 1 515 �.l UNITED STATES FIDELITY AND GUARAXTY4�C6M4PANY will make every effort to notify the holder of this Certificate of any material change in or cancellation of these policies, b"sumes no resp i ility for f ur to do so. Date By Gen. 221 (10-62) CERTIFICATION OF WORKMEN *MPENSATION INSURANCE CITY OF NEUOVIINT <AC11 CITY HALL NYIlORT OEApy CALIF40 M Arm* CITY 011101CR1NIZ K T. 0 Date 01f.ENIER I It 196 U4is is to Tpr#ifj that the Employer named in the following schedule is at this date insured with CALI- FORNIA COMPENSATION & FIRE COMPANY under policy described in the following schedule covering the Employer's obligation for Compensation as imposed upon the said Employer by the provisions of the Compensation Law in effect in the State of California. DESCRIPTIVE SCHEDULE EMPLOYER AIM a WANKftW Address of Employer IN* E. kTN STNEETo &WIA Akio CALM MIA Classification of Operations: CONTMeTm SI MKU CARPENTNY N.O.C. CMKKMY IM TIE EVENT OF CANCELLATION OF TRIS PKICT TEN WVS AVOM NOTICE OF W" CAMULLATION SWLL K GIVEN T& CITY W NEWNT HU" CITY NALL NEW PUT DEED, CALIFORINA ATTEIN CITY ENGINEIiR1101 K". Location STATE OF CALIFMIA Policy No. yE 393* Countersigned by AU"ORRBG Reeae.exrArrvc 7so1.s l rf �0 Date of expiration 7.I " — CALIFORNIA COMPENSATION & FIRE COMPANY r eRC.�oeHr. C 3 Dec. .ste5 !vr e fa it% r0peo��ei 40 A NLc� I�e rreu��e ' ors tGttQl4 illy Secicar�� v alp "v' - de(,• I l�nY .p lPt l! Al11Ati 1 � $s ORJ 1 T? /C. 2. 5 ti '°�$r! i.�c »,cwt: �'rs,c�f �tlt., afar fe, rte. Pi S? eJcSV 6i.8� Sc +ion "F�ic�u�ayIt vndev -11 d£+n #. !..r —L1y1A Zo Fijc4aacs. f v �S Tort �f � As*), Vd. F %OSS- It (ScL{aaa�") (l1 Am. S4-cl. F 2o so -Ott *424 P .loos 4-.1;,� �ls vt oms ma be. �c.y rye (ease be ,s-e {-1n< S¢+�u --/ V,naey �cScrll4u.ou.�s 1f) L /c.eA��� ced j/ /n� .elg� tray be Subs fuf4 for !fie y1 p CCO- c.rcTe aV# +l- TRs •Zl¢� -. � . A� +er hc�. l�h�l et' �`�islt Ca 5 �+'��•ivl,�e., rZ�ns►.3,+�q Ot R,XSS� }nq �� +2+� :L �!n�� ���r° CERTIFICATION OF WORKME *MPENSATION INSURANCE CITY of NEtMI ILKII CITY OPAL. yPy fa' { KMpIT �I ATTENS CITY EMMAMIM &W. Z, 4is is to Tertifit that the Employer name3 -m' the following, schedule is at this date insured with CALI- FORNIA COMPENSATION & FIRE COMPANY under policy described in the following schedule covering the Employer's obligation for Compensation as imposed upon the said Employer by the provisions of the Compensation Law in effect in the State of California. DESCRIPTIVE SCHEDULE EMPLOYER INAKS a Ywlrl Address of Employer 106 E. VIII $MET* SANTA •A*q CAill'WWA Classification of Operations: CONTNACTW SHCES" 5%033 CWENM N.G.C. W152 twiam IN THE EVENT Of CAMMLIATION Of TNIS POLICY TEN 01S A NO= Of SWN C WCUATI N So" E SIVEN TOa CITY Of N[WW WACK CITY MALI NLV PORT KACPv CIS. MX#A ATTak CITY MIMING KPT. Location STATE Of CAt.IFMIA Policy No IC Countersigned by ARTXORI2HO RHPR86HNTATIVB 73-01.880 Date of expiration -1." CALIFORNIA COMPENSATION & FIRE COMPANY �� r PREEIOENL i 3 1 MAIL TO: CITY OF NEWPORT BEACH CITY CLERK 3300 W. NEWPORT BLVD. NEWPORT BEACH, CALIFOR9 92660 19195 NOTICE OF COMPLETION PUBLIC WORKS aoOK 7915 mE 181 RECORDED AT RFOUEST O ORANGE COUNTY, CALIF. 9:05 AM APR 28 1966 1. MME CARLYLE, Ceeety Recorder .FREE To All Laborers and Material Men and to Every Other Person Interested: YOU WILL PLEASE TAKE NOTICE that on March 21, l qRR , the Public Works project consisting of Addition to and alterations of Fire Department Headquarters on which Hughes & Vandervort was the contractor, and United States Fidelity and Guaranty Company was the surety, was completed. CITY OF NEWPORT BEACH I Public rks Director VERIFIC AT'ION I, the undereignedr say: I am the Public Works Director of the City of Newport Beach; the foregoing Notice of Completion is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on April 27, 1966 at Newport Beach, California. VERIFICATION OF CITY Cl I, the undersigned, say: I am the City Clerk of the City of Newport Beach; the City Council of said City on April 11. 1966 accepted the above described work as completed and ordered that a Notice of Completion be filed. I declare under penalty of perjury that the foregoing is true and correct. Executed on April 27. 1965 at Newport Beach, California. ` r r. MAr t CITY OF, .. NEWPORTAEACN; EALIF; C naY y cl' l- �IEWPORTvBEACH BUILDING DEP 3300 W. NEWPORT BLVD, PHONE 673.2110 r JOB ADO OWNER BUILDE — 5 1) YARDS: FR, REAR_ PERMIT_ N0, DE'r FOLLOWING TO BE COMPLETED BY BUILDER! SUB- CONTRACTOR PERMIT NO. Electrical Plumbing Heating S -2 Size $ Area Air Cond. Lath F4 Air Cond: Ynntil. Final Plaster S4 Elect. Connection Dry Wall Chimney F-6 JOB COMPLETED TYPE OF INSPECTION INSP. DATE A -1 Temp. Power — Work With A -2 Soil Pipe A -3 Sewer A-4 Water Pipe Ground A -5 Gas Pie Ground A-6 Heating Ground A -7 Electrical Ground A-8 Steel Re -bm Found'n. A -9 Steel Ro4w Gr.Beam A -10 Piles -Pile Caps A -11 Trench - Forms Found'n. A -12 Underpinning DO NOT COVER OR POUR CONCRETE UMM ABOVE B -1 Roof Sheathingt SIGNED / Js B -2 Plumbing Rough B -3 Gas Piping Rough Bd Gas Service B -5 Heatin ' h .i 8.6 Air Cond.- Yenti. —Rough B -7 Electrical Rou B-8 Chimney 8 -9 Steel Re -bar Columns B -10 Steel Re -bar. Bond Sm. B -11 Steel Re -bar Mos. Walls B -12 Framing _KZ COVER NO WORK UNTIL ABOVE SIGNED C -1 Loth Exteri C -2 Lath Interior C -3 Dry Wall S -2 Size $ Area C-4 Gas - Temp. Sm. C-5 Elec. - Temp So". F4 Air Cond: Ynntil. Final F!H s F -1 Plumbin Final (c F -2 Gas Final S -2 Size $ Area F -3 Heat!n '� Final S -3 Shuct. Su ns F4 Air Cond: Ynntil. Final S4 Elect. Connection F -5 Electrical Final .n F-6 JOB COMPLETED DO NOT OCCUPY THIS BUILDI G UNTIL THE INSPECTOR SIGNS OFF ALL FINAL INSPECTIONSI f---FOR SIGN INSPECTIONS S -1 Excavation (Poles) S -2 Size $ Area S -3 Shuct. Su ns S4 Elect. Connection SS Job Completed i r _ Or TO: CITY COUNCIL FROM: PUBLIC'WORKS DIRECTOR • APRIL II, 1966 SUBJECT: ACCEPTANCE OF THE ADDITION TO AND ALTERATIONS OF FIRE DEPARTMENT HEADQUARTERS (C -1005) RECOMMENDATIONS: 1. GRANT AN EXTENSION OF TIME OF 21 DAYS TO MARCH 21, 1966. 2. ACCEPT THE WORK. 3. AUTHORIZE THE CITY CLERK TO FILE A NOTICE OF COMPLETION. 4. AUTHORIZE THE CITY CLERK TO RELEASE THE BONDS 35 DAYS AFTER NOTICE OF COMPLETION HAS BEEN FILED. DISCUSSION: THE CONTRACT FOR THE ADDITION TO AND ALTERATION OF FIRE DEPARTMENT HEADQUARTERS HAS BEEN COMPLETED TO THE SATISFACTION OF THE PUBLIC WORKS DEPARTMENT. THE BID PRICE WAS $ %84O.00 AMOUNT OF CHANGE ORDERS 0.00 TOTAL CONTRACT COST 9,84O.00 ARCHITECTS FEE 600.00 TOTAL CONSTRUCT iJN COSTS AND ARCHITECT'S FEE 10, 0.00 AMOUNT BUDGETED IN ACCOUNT #02- 2397 -120 11,000.00 THE CONTRACTORIS HUGHES AND VANDERVORT OF SANTA ANA, CALIFORNIA. THE ORIGINAL DATE OF COMPLETION WAS FEBRUARY 28, 1966. ALL WORK WAS COMPLETED BY MARCH 211 1966, EXCEPT FOR INSTALLATION OF 13 WINDOW SCREENS WHICH WILL BE INSTALLED BEFORE THE FINAL 10% RETENTION IS PAID. THE PUBLIC WORKS DEPARTMENT RECOMMENDS THE 21 DAYS EXTENSION OF TIME FOR THE FOLLOWING REASONS: 1. LOSS OF 5 DAYS BECAUSE OF RAIN. 2. THE SPECIFIED CONSTRUCTION PERIOD OF 60 DAYS WAS RESTRICTIVE. 6 0 SUBJECT: ACCEPTANCE OF T.iE ADOPTION TO AND ALTERATIONS OF FIRE DEPARTMENT HEADOfbARTEk (C 1005) PAGE 2 APRIL suj €966 3. THE CONTRACTOR PROSECUTED THE WORK DILIGENTLY. 4. NO ADDITIONAL COST RESULTED FROM THE DELAY. A LETTER FROM THE ARCHITECTy MR. J. HERBERT BROWNELL,. IS BEING SENT TO THE CITY CDUNCIL RECOMMENDING ACCEPTANCE OF THE WORK. THE WORK HAS BEEN DONE TO THE SATISFACTION OF THE FIRE CHIEF. J SEPH DEVLIN P BLIC O 5 DIRECTOR LP:NAJ OF WORKMEN'S &ENSATION INSURANCE CITY OF NEWPORT BEACH CITY HALL NEWPORT BEACH, CALIFORNIA ATTEN: CITY ENGINEERING DEPT. j Date- DECEMBER 17, 1965 ig4ia is to Terfifythat the Employer named in the following schedule is at this date insured with CALI- FORNIA COMPENSATION & FIRE COMPANY under policy described in the following schedule covering the Employer's obligation for Compensation as imposed upon the said Employer by the provisions of the Compensation Law in effect in the State of California. DESCRIPTIVE SCHEDULE EMPLOYER HUGHES & VANDERVORT Address of Employer 1028 E. 4TH STREET, SANTA ANA, CALIFORNIA Classification of Operations: CONTRACTORS SHCEDULE 5403: CARPENTRY N.O.C. 5645: CARPENTRY IN THE EVENT OF CANCELLATION OF THIS POLICY TEN DAYS ADVANCE NOTICE OF SUCH CANCELLATION SHALL BE GIVEN TO: CITY OF NEWPORT BEACH CITY HALL NEW PORT BEACH, CALIFORNIA ATTEN: CITY ENGINEERING DEPT. Location STATE OF CALIFORNIA Policy No. W 355165 Date of expiration 7 -1 —A6 CALIFORNIA COMPENSATION & FIRE COMPANY Countersigned by of 1001vwv�,�o 0, AurHCKIZKD REPH989NTATI" CITY OFD PIRT BEACH — PUBLIC WORKS DEPART" PRCIRESS PAYMENT REQUEST NO. FINAL 10,% FOR PERIOD ENDING ' MAY 19, 1 PRMCT; THE ADDITION TO AND ALTERATIONS OF FIRE DEPARTMENT HHAD12U\RTERS BUDGE' ;SIG, 02- 2397 -120 CONTRACT NO< I L c- ITEM K CONTRACT ITEM CONTRACT PRICE PERCEN COMFLETE A 1OUP EARNED BASE C.)N'.RAC.l TG D,4T F. 9,840.00 BID BUILDING ADDITION AND ALTERATIONS $ 9,200.00 100 $ 9,200.00 ITEM AM. 'l N? E'F4n7 9,840.00 SANTA ANA, CALIF. 1 WINDOW ALTERATIONS IN SECOND FLOOR 390.00 100 390.00 ITEM Amo. iNf 0;)•- - ;!5 RE:'JUf:i... 9 .00 3 ASPHALT CONCRETE PAVING 250.00 100 250.00 $ 9,84o .00 NOTES: 1 NOTICE OF COMPLETION RECORDED APRIL 28, 1966 BK 7915, PAGE 181 DOCUMENT #19195 2 6° CONCRETE PAVEMENT SUBSTITUTED FOR ASPHALT CONCRETE PAVING IN ITEM 3. 2 -6W Ce p6'-. n OF. IGINAi. G.NTF'.- $9,840.00 SEND PAYMENT TO• C.)N'.RAC.l TG D,4T F. 9,840.00 HUGHES AND VANDERVORT 1028 EAST 4TH ST. AM. 'l N? E'F4n7 9,840.00 SANTA ANA, CALIF. LE s PA` MG PdT; 8,856.00 Amo. iNf 0;)•- - ;!5 RE:'JUf:i... 9 .00 I .LkE 4 , 'F PE 19K AMC N "F AND tiC 4E E'. ARE C^.RREC'> BY EN;INEr_R J��� � �, °_.a..c•"oR CITY OF NEWPORT BEACH - PUBLIC WORKS DEPARTMENT PROGRESS PAYMENT REQUEST NO. 2 (2 Z-,- FOR PERIOD ENDING FEBRUARY'18, 1966 PROJECT: THE ADDITION TO AND ALTERATIONS OF FIRE DEPARTMENT HEADQUARTERS BUDGET NO. 02- 2397 -120 CONTRACT NO. 1005 ITEM I No. I CONTRACT ITEM CONTRACT, PRICE PERCENT COMPLETE AMOUNT EARNED BASE BID BUILDING ADDITON AND ALTERATIONS 90200.00 A 70% $6,44o.0o ITEM I WINDOH ALTERATIONS.:IN SECOND FLOOR 390.00 70% 273.00 ITEM 3 ASPHALT CONCRETE PAVING 250.00 100% 250.00 $6,963.00 23 ORIGINAL CONTRACT $9,840.00 SEND PAYMENT TO: EXTRAS TO DATE CONTRACT TO DATE $9,84o.0o HUGHES AND VANDERVORT 1028 EAST 4TH STREET AMOUNT EARNED $6,963.00 SANTA ANA, CALIFORNIA LESS 10% RETENTION 696.30 LESS PREVIOUS PAYMENTS 1,053.00 AMOUNT DUE THIS REQUEST $5,213.70 I HEREBY CERTIFY THAT THE AB E AMOUNTS SIGNED t�1(� ENGINEER — AND VALUES ARE CORRECT. S IGNED =: . -NC: P YH., mac• r. r ONT CTOR BY 6 1 C -�aoS BUILDING AND SAFETY DEPARTMENT TdIj of Newport a,Srar4 R. A. Glenn, Director APPLICATION FOR BUILDING PERMIT CITY HALL, DECEMBER 23 19 6 1. Two complete sets of building plans, Including plot plan, all to scale, must be submitted with this application. 2. Survey must be furnished if required. S. Min. dwelling area requirement; 600 sq. ft. —all on one floor. 4. Builder must furnish Bet of all subcontractors to Bldg. Dept. before final inspection will be made. PLEASE PRINT 1. Owner's Name CITY OF NEWPORT BEACH Home Address CITY HALL, NEWPORT BEACH./ Phone 673-2110 2. Bldr's Name HUGHES & VANDERVORT Bus. Address 1028 E.4TH ST., SANTA ANA Phone 'K 1 3_8211 (a) State Contractor's Lie. No. 165541 Class 8-1 City N.B. Bus. Lie. No. 200 3. Plans Prep'd By J. HERBERT BROWNELL Bus. Address 1950 W. COAST HIGHWAY Phone 548 -6522 4. Application —For permit to build at (Address) 475 - 32ND STREET, NEWPORT BEACH, CALIF. (a) Lot PO R *3 lock Section i ract 1 117 —Cor. Lot r] Inside Lot ❑ 5. New Bldg. ❑ Add'n. [� Alter ❑ Repair ❑ Relocate ❑ Move ❑ Demol. []-Plans Submitted ®( Sketch on Rev. ❑ Proposed + + + + Proposed 1. Exist Yards: Fr. �Rear�_R.S.�,,— A,,L..S.BlExist. Eaves: Fr. 0 ear��t.S. 0 T S. O 2. Lot Size 120 :g0 _Lot Area 10,800 Rear: Alley E] Street❑ Other Width Baths, 3. R. Rms. No. Exist-1—Prop. 1 Kitchens: Exist. 1 prop. ____= _Chimneys: Exist. -- prop. '- 4. Use of Exist. Bldg. FIRE STATION If Dwell; No. Units -- No. Garage Spaces Exist. -- 5. Proposed Const. ADDN TO FIRE STATION If Dwell; NO. Units - No. Garage Spaces Prop. -- 6. On Completion This Job, Lot Will Contain Total Of :— B1dgs. I well. Units arage Spaces-- 7. Area Proposed: —Main Bldg. -- Garage -- Other Accessory Bldg. -- Addition 554 S. F. 8. Bldg. Height 18, 3" No. Stories 2 Distance between buildings on same lot NONE COMMENTS: TWO STORY ADDITION TO EXISTING FIRE STATION TOTAL VALUATION:$ 10)500.00 I have read this application and acknowledge it Is true and correct, and that all requirements of the City Building and Zoning Ordinances and State Laws will be complied with, whether specified herein or not. I agree not to occupy this building or any portion thereof, In any way, until a "Certificate of Occupancy" has been Issue by the Bldg. & a[ety Dept. Owner's A Agent' s Sd �- e L Signature: ( ig , A������ "A&" 11 Bldg. FOR DEPARTMENTAL USE Occupancy Type 1. Req'd. Land Area Per Unit— _Req'd. No. Gar. Spaces Req'd. No. Offstreet Parking Spaces 2. Req'd. Yards: Fr. Rear R.S. L.S.__All'd. Eaves: Fr. Rear R.S.L.S. 3. Spec. Insp. Requested By: Date Made By: Date 4. Plan Check Fee Adv. Recd: $ Permit No. Date 5. Plans Checked By: Date _Plans Rechecked By:_ Date 6. Occupant Load 7. Excise Tax: Variance No: date Curb Cut * Recv'd i 6 (12) l 1, RLPSOLDT101t Jo. 211 A RESOLUTION OF TU *CITY COMICIL Of TO EIM OF NEWPORT BEACH AMING A CONTRACT FOR TIM 3 AMBITION TO AlID ALTEVATIONS Of YM DEPARTMENT NEADQUITIRS PMUCT NO. 1005) 4 51 WNNNW, purovant to the notice inviting bids for work j consisting of the addition 0,sud alterations of #'ire Department 61 Headquarters in the City of Newport Beach, in accordance with 7 the plans end specifications heretofore adopted, bids were 8 received on the 8th day of December, 1%514ad publicly opened and 9 declared; and 10 WHEREAS, it appears that the lowest responsible bidder 111 1 therefor is Hughes and Vandervort; 12 NOW: THEREMA$ BE IT RESOLVED that the bid of Hughes 13 '�h and Vandervort in the amount of 410-,- .A6 be accepted and that 14, the contract for the construction work be awarded to said bidder. 15 BE IT FURTHER RESOLVED that &* Mayor and City Cleric 16 are hereby authorised and directed to execute a contract in 17 accordance with the specifications, bier and this award on behalf 181 19 20 21 22 23 24 25 26 27 28 29 30 31 32 of the City of Newport Beach., and that the City Clerk be directed to furnish an executed copy to the successful bidder. ADOPTED this 13th day of Dec --rber 1955. Mayor ATTEST: i 1 CITY ner CERTIFICATION OF WORKMENWMPENSATION INSURANCE CITY OF NEWPORT BEACH CITY HALL NEWPORT BEACH, CALIFORNIA ATTEN: CITY ENGINEERING DEPT. 0 Date DECEMBER 11, 1965 C -1 ook 01 41$ hi to ( edify that the Employer named in the following schedule is at this date insured with CALI- FORNIA COMPENSATION & FIRE COMPANY under policy described in the following schedule covering the Employer's obligation for Compensation as imposed upon the said Employer by the provisions of the Compensation Law in effect in the State of California. DESCRIPTIVE SCHEDULE EMPLOYER HUGHES & VANDERVORT Address of Employer 1028 E. 4TH STREET, SANTA ANA, CALIFORNIA Classification of Operations: CONTRACTORS SHCEDULE 5403: CARPENTRY N.O.C. 5645: CARPENTRY IN THE EVENT OF CANCELLATION OF THIS POLICY TEN DAYS ADVANCE NOTICE OF SUCH CANCELLATION SHALL BE GIVEN TO: CITY OF NEWPORT BEACH CITY HALL NEW PORT BEACH, CALIFORNIA ATTEN: CITY ENGINEERING DEPT. London STATE OF CALIFORNIA Policy No 4w[F Countersigned by Date of expiration 7 -1 -iii CALIFORNIA COMPENSATION & FIRE COMPANY �' { P"WO{NL ft -0I. {b AUTNORlttO { {TII{{ {MTATIV{ Date of expiration 7 -1 -iii CALIFORNIA COMPENSATION & FIRE COMPANY �' { P"WO{NL ,f DECEMBER 13, 1965 TO: CITY COUNCIL BID FROM: CITY MANAGER PRICE SUBJECT: THE ADDITION TO AND ALTERATIONS OF FIRE DEPARTMENT HEADQUARTERS (C -1005) RECOMMENDATIONS: 1. ADOPT A RESOLUTION AWARDING THE CONTRACT TO HUGHES AND VANDERVORT FOR $9,840.00 (FOR THE BASE BID PLUS ADDED ITEMS 1 AND 3) AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE CONTRACT. 2. APPROPRIATE THE ADDITIONAL SUM OF $1000.00 TO ALLOW THE CONTRACT TO BE AWARDED. DISCUSSION: ONE BID WAS RECEIVED AND OPENED IN THE OFFICE OF THE CITY CLERK AT 10:30 A.M. ON DECEMBER 8, 1965- BIDDER TOTAL HUGHES AND VANDERVORT $10,,500.00 SANTA ANA THE BREAKDOWN OF THE BID IS AS FOLLOWS: THE TOTAL BID IS 5% MORE THAN THE ARCHITECT'S ESTIMATE. THE TOTAL COST OF THE PROJECT AS RECOMMENDED WOULD BE AS FOLLOWS: ARCHITECT'S BID ITEM DESCRIPTION ESTIMATE PRICE BASE BID BUILDING ADDITION AND ALTERATION$. $ 8,500.00 $ 91200.00 ITEM #1 WINDOW ALTERATIONS IN EXISTING WEST 1:10.00 390.00 ELEVATION ITEM #2 NEW FLOORING IN SECOND FLOOR 860.00 66o.0o ITEM 13 ASPHALT CONCRETE PAVING 235.00 250.00 $ 10,005.00 $ 10,500.00 ALTHOUGH ONLY ONE BID WAS RECEIVEDp 17 IS FELT THAT THE AMOUNT OF THE BID REPRESENTS A FAIR PRICE FOR THE WORK INVOLVED AND THAT THERE WOULD BE NO ADVANTAGE TO THE CITY IN REJECTING AND RE- ADVERTISING. FEW CONTRACTORS ARE INTERESTED IN BIDDING REMODELING WORK OF THIS TYPE. THE LOW BIDDERS HUGHES AND VANDERVORTO HAS RECENTLY COMPLETED THE CITY HALL REMODELING PROJECT IN A SATISFACTORY FASHION. THE TOTAL BID IS 5% MORE THAN THE ARCHITECT'S ESTIMATE. THE TOTAL COST OF THE PROJECT AS RECOMMENDED WOULD BE AS FOLLOWS: 1 I TO: CITY COUNCIL 2. • SUBJ: ADDITION TO AND ALTERATIONS OF FIRE DEPARTMENT HEADQUARTERS BASE BID $ 9,200.00 WINDOW ALTERATIONS (ITEM #1) 390.00 ASPHALT CONCRETE PAVING (ITEM #3) 2 CONTRACT SUBTOTAL $ 9,84o.00 ARCHITECTS FEE $ 600.00 FURNISHINGS 255-00 TOTAL COST OF PROJECT $10,695.00 APPROVED IN ACCOUNT 02 -2397 -120 $10,000.00 ADDITIONAL AMOUNT NEEDED $ 695.00 12 -13 -65 THE BALANCE OF THE $1,000.00 REQUESTED ($3005.00) WOULD BE AVAILABLE FOR CONTINGENCIES. THE $695.00 TOTAL COST IN EXCESS OF THE $10,000.00 BUDGETED IS PRI- MARILY CAUSED BY THE $700.00 THAT THE BASE BID EXCEEDS THE ARCHITECTS ESTIMATE. SEPARATE BID ITEM #1 CONSISTS OF REPLACING EXISTING WINDOWS IN THE WEST WALL OF THE SECOND FLOOR WITH LARGER WINDOWS. THE EXISTING WOODEN WINDOW FRAMES ARE IN NEED OF REPLACEMENT. SEPARATE BID ITEM #2 CONSISTS OF REPLACING THE FLOOR TILE IN THE SECOND FLOOR OF THE EXISTING BUILDING, EXCLUDING THE KITCHEN AND THE NEW ROOMS. IT 15 RECOMMENDED THAT THIS WORK BE DEFERRED UNTIL THE NEXT FISCAL YEAR. THIS ITEM WAS INCLUDED IN THE BID SO THAT IN THE EVENT THAT THE BIDS WERE LOW ENOUGH THE WORK COULD BE ACCOMPLISHED AT THIS TIME. SEPARATE BID ITEM #3 CONSISTS OF PAVING THE AREA LYING NORTH OF THE CHIEF'S PRESENT OFFICE. THIS WORK SHOULD BE DONE NOW, FOR SEVERAL PARKING SPACES WERE ELIMINATED WHEN THE WALKWAY TO THE CITY HALL ANNEX WAS OPENED. A BUDGET AMENDMENT HAS BEEN PREPARED FOR COUNCIL CONSIDERATION IF THE CONTRACT IS AWARDED AS RECOMMENDED. THE ARCHITECT FOR THIS PROJECT 15 J. HERBERT BROWNELL. A LETTER FROM THE ARCHITECT IS ATTACHED RECOMMENDING AWARD OF THE CONTRACT TO HUGHES AND VANDERVORT. HARVEY L. HURLBURT CITY MANAGER ATTEST TO OPENING OF BIDS: ITY `LERK KLP:VR ATT. I ::- C -1oo5 !� LI6,rty 8.6522 I J ? J � J f ? J t l vd'L(}(J)Y(JZ}p( A R C H I T E C T A I A .. 1950W. COAST HIGHWAY 101 - NEWPORT BEACH, CALIFORNIA . 8 Dec. 165 Dept, of Public Works City of Newport Beach Re: Fire Dept. Headquarters Addition & Alterations Dear Sirs: We do not understand the reason for only one bid unless the job was too small for a builder to show a fair margin of profit. In our past experience Hughes & Vandervort has been a conscientious and dependable contracting firm. It would be our recommendation to the City Council that the bid be accepted as it falls within 10% of the architect's prior estimate, The prices for items 2, 39 & 4 are very acceptable and will definitely improve the twelve-year-old station, Sincerely, J, Herbert Br wnel1Q. JHB:mb lcc i E CITY OF NEWPORT BEACH DEPARTMENT NO. TO: FILE. PROM: ASST. CITY ENGINEER SUBJECT: CONTRACT NO. 1005 �—lU0 j Dace Nov. 19, 1965 THE QUESTION HAS ARISEN: DOES THE CITY HAVE TO PAY A CONNECTION CHARGE TO THE SANITATION DISTRICT FOR ADDITIONAL FIXTURE UNITS IN THE PROPOSED ADDITION TO THE FIRE DEPARTMENT HEADQUARTERS? MR. HARPER OF THE SANITATION DISTRICTS STATES THAT HE THINKS THE FEE WILL BE WAIVED. THE PROSPECTIVE BIDDERS ARE BEING ADVISED THAT THE FEE WILL BE WAIVED. IT THE EVENT THAT IT IS NOT, THIS OFFICE WILL REQUEST AUTHORIZATION FROM THE CITY COUNCIL FOR THE CITY TO PAY THE FEE DIRECTLY INSTEAD OF RE- QUIRING THE CONTRACTOR TO INCLUDE IT IN HIS BID. KENNETH L. PERRY ASST. CITY ENGINEER C I TY C NEWPORT BEACH - P,UBL I C WORKS ^ and MENT ESTIMATING FORK PROJECT C1 - (0K , g04 Dtl, m)(, OF Fl IZcr D 'IVA�TM rNT BY- ki f Fkwo Jgzlc�s Q PRELIMINARY DIVISION rjQ�K'G, DATE nc.T. 2101 (j Ob FINAL rNo. ITEM QUANTITY. UNIT PRICE AMOUNT SE blo LS S u S'60 2 L_ # LS 410 to 3 A4,1. �z s n 60 4 cr. it LS Z o OdO' 0, oo,�r r to - e f3 L D b(ZoVjr-)e-LL b= C-6 T 6PFIr e 2- 23ti� -1Zo Waov Gi�Ij6c, 15 —�ogo FUIZaLlTVU "L&VArbC �S�u j BY........ .............DATE_._..._._..... SUBJECT ----- ----------- SHEET NO ..... OF JOB No CHKD. BY-_ -------------- --- ................ I ......... ---- ------ f /.R L7 .•..•......•.......... A/0- . I rf-rA-1 OeSCRI.0 7-10,41 �4,VO 4%1AA17-17-V .4)Vce.r .EST.. 1106 ll,!55 L� 40 5. 8. 13 20 22, TOTAL I 4 ©S ' FROM: PUBLIC WORKS DIRECTOR SUBJECT: THE ADDITION TO AND ALTERATIONS OF FIRE DEPARTMENT HEADQUARTERS (CONTRACT NO. 1005) RECOMMENDATIONS: 1. APPROVE THE PLANS AND SPECIFICATIONS. 2. AUTHORIZE THE CITY CLERK TO ADVERTISE FOR BIDS TO BE OPENED AT 10:30 A.M. ON DECEMBER 8, 1965- DISCUSSION: THE AMOUNT OF $101000 HAS BEEN APPROPRIATED FOR THIS PROJECT IN THE CUR- RENT BUDGET. OF THIS AMOUNT, $600 HAS BEEN EXPENDED FOR THE ARCHITECTS FEES AND $500 IS BEING RESERVED FOR FURNISHINGS. THE BALANCE AVAILABLE FOR CONSTRUCTION IS $8, THE ESTIMATE MADE BY THE ARCHITECT FOR THE WORK 15 AS FOLLOWS: NOVEMBER 8, 1965 TO: CITY COUNCIL BID.... BUILDING ADDITION AND ALTERATIONS $8,500 FROM: PUBLIC WORKS DIRECTOR SUBJECT: THE ADDITION TO AND ALTERATIONS OF FIRE DEPARTMENT HEADQUARTERS (CONTRACT NO. 1005) RECOMMENDATIONS: 1. APPROVE THE PLANS AND SPECIFICATIONS. 2. AUTHORIZE THE CITY CLERK TO ADVERTISE FOR BIDS TO BE OPENED AT 10:30 A.M. ON DECEMBER 8, 1965- DISCUSSION: THE AMOUNT OF $101000 HAS BEEN APPROPRIATED FOR THIS PROJECT IN THE CUR- RENT BUDGET. OF THIS AMOUNT, $600 HAS BEEN EXPENDED FOR THE ARCHITECTS FEES AND $500 IS BEING RESERVED FOR FURNISHINGS. THE BALANCE AVAILABLE FOR CONSTRUCTION IS $8, THE ESTIMATE MADE BY THE ARCHITECT FOR THE WORK 15 AS FOLLOWS: ITEM #3 ..... ASPHALT CONCRETE PAVING 235 $10,005 THE WORK UNDER THE BASE BID CONSISTS OF A TWO -STORY WING 17,41 X 15'8" TO BE LOCATED AT THE NORTHWEST CORNER OF THE EXISTING BUILDING. THE FIRST FLOOR WILL CONSIST OF THE CHIEFS OFFICE, SECRETARY'S OFFICE, AND A RESTROOM FOR THE SECRETARY. THE SECOND FLOOR WILL BE A CAPTAINS' ROOM AND A SMALL RESTROOM. EACH FLOOR OF THE ADDITION WILL HAVE A TOTAL OF 277 SQUARE FEET. SEPARATE BID ITEM #I CONSISTS OF REPLACING EXISTING WINDOWS IN THE WEST WALL OF THE SECOND FLOOR WITH LARGER WINDOWS. THE EXISTING WOODEN WINDOW FRAMES ARE IN NEED OF REPLACEMENT. SEPARATE BID ITEM #2 CONSISTS OF REPLACING THE FLOOR TILE IN THE SECOND FLOOR OF THE EXISTING BUILDING, EXCLUDING THE KITCHEN AND THE NEW ROOMS. SEPARATE BID ITEM 13 CONSISTS OF PAVING THE AREA PRESENTLY IN GRASS LYING NORTH OF THE CHIEFS PRESENT OFFICE. 1CDIINC` IL �I / / -7'bS THE ESTIMATED DATE OF COMPLETION IS FEBRUARY ZI, 1966. DISPOSITION• THE ARCHITECT FOR THIS PROJECT IS J. HERBERT BROWNELL. i EPH T. DEVLIN LIC 0 KS DIRECTOR :BE . r 1#_° 1 ITEM DESCRIPTION PRICE BASE BID.... BUILDING ADDITION AND ALTERATIONS $8,500 ITEM #1 ..... WINDOW ALTERATIONS IN EXISTING WEST ELEVATION 410 ITEM #2 ..... NEW FLOORING IN SECOND FLOOR 86o ITEM #3 ..... ASPHALT CONCRETE PAVING 235 $10,005 THE WORK UNDER THE BASE BID CONSISTS OF A TWO -STORY WING 17,41 X 15'8" TO BE LOCATED AT THE NORTHWEST CORNER OF THE EXISTING BUILDING. THE FIRST FLOOR WILL CONSIST OF THE CHIEFS OFFICE, SECRETARY'S OFFICE, AND A RESTROOM FOR THE SECRETARY. THE SECOND FLOOR WILL BE A CAPTAINS' ROOM AND A SMALL RESTROOM. EACH FLOOR OF THE ADDITION WILL HAVE A TOTAL OF 277 SQUARE FEET. SEPARATE BID ITEM #I CONSISTS OF REPLACING EXISTING WINDOWS IN THE WEST WALL OF THE SECOND FLOOR WITH LARGER WINDOWS. THE EXISTING WOODEN WINDOW FRAMES ARE IN NEED OF REPLACEMENT. SEPARATE BID ITEM #2 CONSISTS OF REPLACING THE FLOOR TILE IN THE SECOND FLOOR OF THE EXISTING BUILDING, EXCLUDING THE KITCHEN AND THE NEW ROOMS. SEPARATE BID ITEM 13 CONSISTS OF PAVING THE AREA PRESENTLY IN GRASS LYING NORTH OF THE CHIEFS PRESENT OFFICE. 1CDIINC` IL �I / / -7'bS THE ESTIMATED DATE OF COMPLETION IS FEBRUARY ZI, 1966. DISPOSITION• THE ARCHITECT FOR THIS PROJECT IS J. HERBERT BROWNELL. i EPH T. DEVLIN LIC 0 KS DIRECTOR :BE . r 1#_° 1 BY -------- _ ....... .--DATE... ........... SUBJECT ----- .............. CHKD. BY ........... DATE --------- 2 - - ---------- ----------------------------- _­2­�'�'l-"i ------- I --------­----- ---------- SHEET NO ------------ OF_ JOB rlIW45.- - --------------­ ---- Z Oe.4 7'10W.' A/0, 17-,61(-f A96:SCe1,o r/o/v .41V.0 4P644^17-Iry At '96)c i. 2. tu /-,7 3 og .1 ell cl�l 5. 7. 15 U A07X CITY OF NEWPORT BEACH CALIFORNIA DEMAND FOR PAYMENT I I' p Date 2' , I c, Demand of: HU6HeS AI\1D VAN 0E2Vo2T Address I V �i/ lff s-T ! (At\V7A A)JA CAc.Ir- � i In the amount of $ O ITEM OF EXPENDITURE BUDGET ACCOUNT AMOUNT ND OF 5F1 130 T]6VOSI oGZ 01-21 .I C N I o, lgotr, CD k(-r4Ac %iZ `a)re O cot3rLcT Lji) oc� Ccorco C TijQc ON Z30b , .f . TOTAL 106 Approved for Payment: Department Head Audited and Approved: Finance Director P PURCHASE REQUISITION CITY OF NEWPORT BEACH CALIFORNIA SUGGESTED DEALER J. HERBERT BROWNELL, ARCHITECT DEPARTMENT PUBLIC WORKS DATE JULY 28, 1965 ADDRESS 1950 W• COAST HIGHWAYS NEWPORT BEACH PREPARATION OF PRELIMINARY PLANSP WORKING PURPOSE ARCHITECTURAL SERVICES FOR ADDITION TO FIRE DEPARTMENT HEADQUARTERS BUILDING Quantity Ordered Description Unit Price Total Budget Number PREPARATION OF PRELIMINARY PLANSP WORKING 02-3297-120 DRAWINGS SPECIFICATIONS AND BID EVALUATION FOR THE PROPOSED ADDITION TO THE FIRE DEPARTMENT HEADQUARTERS BUILDING AT 4 - 32ND ST. IT IS UNDERSTOOD THAT THE TOTAL COST OF THESE SERVICES WOULD NOT EXCEED 600.00 AND THE COST OF REMODELING WOULD NOT EXCEED $V 00.00. .APPROVED BY THE CITY COUNCIL ON JULY 26 6 Approved: Approved: Purchasing Agent Department 0 TO: CITY COUNCIL FROM: CITY MANAGER SUBJECT: ADDITION TO FIRE DEPARTMENT HEADQUARTERS RECOMMENDATION: 1] JULY 26, 1965 THAT J. HERBERT BROWNELL BE RETAINED AS THE ARCHITECT TO PREPARE THE PLANS AND SPECIFICATIONS FOR A TOTAL FEE OF $600m. DISCUSSION: THE CITY HAS RECEIVED A PROPOSAL FROM J. HERBERT BROWNELL TO FUR- NISH ARCHITECTURAL SERVICES FOR A 550 SQUARE FOOT ADDITION TO THE FIRE DEPARTMENT HEADQUARTERS BUILDING AT 475 - 32ND STREET. THESE SERVICES WOULD CONSIST OF PREPARING PRELIMINARY PLANS, WORKING DRAWINGS, SPECIFICATIONS, AND BID EVALUATION. THE PROPOSAL PRO- VIDES FOR A TOTAL FEE OF $600.00 OR THE NORMAL REMODELING - ADDITION FEE OF 7T OF THE FINAL COST. THE FEE DOES NOT INCLUDE SUPERVISION DURING CONSTRUCTION. BE- CAUSE OF THE PROXIMITY OF CITY PERSONNEL TO THE JOB SITE, IT IS FELT THAT THESE SERVICES COULD BE PROVIDED BY CITY FORCES. $10,000 HAS BEEN BUDGETED IN F.Y. 65 -66 FOR THE REMODELING OF THE FIRE DEPARTMENT HEADQUARTERS. THE BUDGETED AMOUNT INCLUDES FURNISHINGS AND ARCHITECTURAL FEES. MR. BROWNELL HAS RECENTLY PROVIDED SIMILAR SERVICES TO THE CITY��t ON THE ADDITION TO FIRE STATION #5 AND THE CONSTRUCTION OF FIRE STATION #I. THE ARCHITECTURAL WORK ON BOTH OF THESE STATIONS WAS VERY SATISFACTORY. HARVEY L. HURLBURT CITY MANAGER JTD:BE See File for Preliminary Drawings of Fire Department Headquarters Remodel