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HomeMy WebLinkAboutC-1014 - Harbor area baseball program policy agreementPOLICY AGREEMENT PREAMBLE The Harbor Area Baseball Program will be conducted jointly by the Boys' Club of the Harbor Area, Costa Mesa Park and Recreation Department, and the Newport Beach Department of Parks, Peaches, and Recreation. Con- trol shall rest equally with all agencies and not with any one single organization. I. PHILOSOPHY The objective of the Harbor Area Baseball Program is to provide any boy within the Costa Mesa - Newport Harbor Area desiring to play baseball, an opportunity to participate in baseball competition based on his indi- vidual ability, age and size. II. ORGANIZATIONAL STRUCTURE A. Executive Board: Composed of the agency heads of the three co- sponsoring organizations (three men) B. Coordinating Board: A regular designee from each of the three co- sponsoring agencies (three men) C. Commissioners: Field supervisors from each of the three agencies D. Zone Chairmen: 1. Appointed volunteers in charge of each of the seven zones 2. Not permitted to coach teams E. Classification Chairman: Person in charge of each classification F. League Chairmen: 1. Assistants to zone chairmen 2. Allowed to coach teams G. Coaches: Volunteers coaching the teams H. Coordinating Committee: Composed of Coordinating board with commissioners I. Advisory Committee: Composed of commissioners, zone, and classi- fication chairmen J. Zone Committee: Composed of one commissioner, zone chairmen, league chairmen and coaches III. OPERATING PROCEDURES A. Executive Board 1. Will meet only when requested by the coordinating board 2. All members must vote on any change in the Policy Agreement 3. Must unanimously agree on all policy changes 0 0 4. Is responsible for the entire administration of this baseball program B. Coordinating Board 1. Shall meet each September for the purpose of evaluating pre- vious season's program 2. Shall also meet each October and November for the purpose of initiating plans and action for the following season 3• Shall meet at other times as needed to carry out the policy of the program 4. Is responsible for the entire baseball program maintenance and operation 5. Subject to review by Executive Board if a member of either Executive or Coordinating Board so requests C. Commissioners 1. Each agency shall provide a commissioner who will be chiefly responsible for certain stipulated tasks with the cooperation of the other commissioners 2. Will join with the coordinating board in an advisory capacity to form the coordinating committee 3• Senior Commissioner: a. One commissioner shall serve as senior commissioner b. Shall be selected by unanimous agreement of the coordinating board c. Shall coordinate the efforts of the commissioners to avoid duplication and to assure the following of policy 4. Commissioner responsibilities shall be divided into delegated areas and assigned by the senior commissioner by authority of the coordinating board to assure even distribution of work load D. Zone Chairman 1. Zones are parallel to lines of existing unified school district boundaries and will fluctuate with them 2. Chairman will work with commissioner in the operation of the program in his zone 3. Will be a member of the advisory committee and will serve as head of his zone committee E. Classification Chairman: The coordinating board may appoint a chair- man of each classification as it sees necessary - 2 - F. League Chairman 1. Each zone will have a chairman of each classification in which it operates a complete league within its boundaries 2. Chairman of AA, A, BB, and B will assist the zone chairman in giving a smooth flow of information to coaches and parents of the zone G. Advisory Committee: Shall suggest rule changes, schedules, facility selection, assist in recruiting coaches, adopt training outlines, adopt registration and testing procedures, and carry on other respon- sibilities under the authority and guidance of commissioners H. Zone Committee: Shall suggest rule changes, assist in recruiting coaches, assist in registration and placement testing, train coaches, and strive to maintain the high attitudes of fine sportsmanship attained through the years I. Rules 1. Zone committee through their zone chairman recommend rule changes to the advisory committee 2. Advisory committee recommendations on rule changes must be approved by coordinating committee 3• Rule changes must be unanimously agreed upon to be approved J. Calendar 1. A calendar showing all important dates shall be adopted by coordinating board in September of each year 2. The calendar shall run through the next September K. Scheduling: All games, practice, league all -star, and post season tournaments will be scheduled by the commissioner so designated by coordinating committee only after agency clearance of facilities in relation to watering schedule, renovation, and parallel activities L. Registration 1. Registration through the schools will start the first week of March 2. Initial registration will close April 1 3. All boys signing by April 1 will be placed on a team 4. Late registrants may be assigned by their respective zone chair- mar with approval of advisory council M. Clinic Schedules 1. Commissioners will supervise clinics for coaches, players, "C" program supervisory, umpires and scorekeepers - 3 - 2. Clinic schedules will be part of the yearly calendar and the out- line of points to be covered must be submitted to the advisory council for approval before presentation 3. Unexcused absence by coaches from clinics shall be reason for forfeiture of coaching assignment N. Baseball Manual 1. Coordinating committee shall direct the writing of a baseball manual which will serve as the operation directive of this program 2. First draft shall be completed by September 1, 1966, and shall be reviewed yearly thereafter updated and adopted by the coordi- nating committee at their November meeting 0. The Coordinating Committee shall request the development of records regarding attendance, participation, costs, accidents and injuries P. Placement Tests: Will be scheduled on the calendar to enable zone personnel to place youngsters in proper divisions based on age, skill, and size after initial age group assignments q. Insurance 1. All youngsters playing baseball shall be adequately covered by insurance 2. Each boy will be insured by the Boys' Club unless he specifically signs a waiver releasing all agencies of any responsibility for injuries or illness as a result of this program R. No team shall be scheduled to play less than fourteen league games in any class B or higher S. Rosters 1. Rosters size shall be kept to a workable number to encourage coaches to follow our philosophy 2. Commissioners will determine roster size IV. ADMINISTRATIVE DUTIES A. Secretaries will serve the program as needed and will be assigned by the Boys' Club. Example of duties. I. Concerned with accounting 2. Concentrate on other areas of the program 3. Devote efforts to statistics and news releases B. Uniforms: All players uniforms will be purchased and issued by the Boys' Club - 4 - C. Equipment 1. All playing equipment except shoes and gloves will be purchased and issued by the Boys' Club 2. Teams will receive complete catching gear 3. Bats will be provided for each game at game site 4. Facility equipment will be furnished by the cities 5. Umpire equipment will be furnished by each umpire D. Facilities: The cities shall assume responsibility for facilities, bleachers, backstops, restrooms, and maintenance of same E. Umpires: The cities shall pay the umpires working on facilities in their respective areas and cooperate in developing an umpire trainee program F: "C" Supervision: The cities shall provide the "C" league coaches G. Awards: Every boy participating in the program will receive an award H. Scoresheets: Boys' Club will furnish scoresheets to each team - 5 - ti J • 0 This agreement shall supersede any previous such agreement and shall be in force for a period of one year, commencing January 1, 1966, and ending December 31, 1966, and shall be automatically renewed for each successive year thereafter, unless any party to said agreement gives thirty (30) days' notice in writing to the other parties of its desire not to renew. In Witness Whereof, the City of Costa Mesa, the City of Newport Beach and the Harbor Area Boys' Club has caused this agreement to be executed by authority of those persons whose signatures appear below, and attested by the City Clerk thereunto duly authorized, the day and year first hereinabove written. CITY OF COSTA MESA City ManAget Director of Recreation CITY OF NEWPORT BEACH l:r:na:m;imaDF0M '.HYcitNFii:] By Boys ' C I OW Director 7 Or I ATTEST: L/ C. K. Priest City Clerk and ex- officio Clerk of the City Council of the City of Costa Mesa ATTEST: � �'� Margery Sch'rouder City Clerk City of Newport Beach • � i I 1340 JOY No, `273 z AL:!: fjoK OFUX CXT ICIL`�� TH9 CITY tilt BI.AGA A Bg Ta l�7[B�iJTIDIi or A 3 H AREA BASISAU XKWW POLICY AMMUM WHEREAS, there ba'g presented to' 06 4aty Council of 5 tlm 00 of NeVort Beath an agreement eatitle�*Harbor Area Baseball %ram pol . a 6 Ap lsftset be tbo City of iparpoart Beach, city of Costa 7 ty Mft t WA Harbor Area Bops Q &. for that opeution of the Harbor Area Baseball $roVat h Neill be con - 8 9 ducte4:jOJAB1y by the DOW Club of the Maxbor4rea, Costa No*& Park and asftrafttion &►artm at, and the Newport Sa ck Bepartseent 10 11 Of Parks, Beaches and Recreation; and 12 WHBUAS, the City cotmell has considerii the testa and 13 e reasonable and conditions of said agreement and found theft to b I 14 equitable; 15 NN: 1'BSRRMZ v U IT RUOLVHD that said agreemA t be 16 Approved and the City Wmger and City Clark are hereby authezised mutd directed to execute the sale on behalf of the City 17 of **Pmt Beach. 18 19 AWMD this 37th day of Dscaiber, X945. 20 21 y� ATTEST: 22 23 may a te- rk i 24 25 26 27 28 29 30 31 32 HARBOR AREA BASEBALL PROGRAM POLICY AGREEMENT J- - S' PREAMBLE The Harbor Area Baseball Program will be conducted jointly by the Boys' Club of the Harbor Area, Costa Mesa Park and Recreation Department, and the Newport Beach Department of Parks, Beaches, and Recreation. Con- trol shall rest equally with all agencies and not with any one single organization. I. PHILOSOPHY The objective of the Harbor Area Baseball Program is to provide any boy within the Costa Mesa - Newport Harbor Area desiring to play baseball, an opportunity to participate in baseball competition based on his indi- vidual ability, age and size. II. ORGANIZATIONAL STRUCTURE COU I.: A. Executive Board: Composed of the agency heads of the three co- DISPOSIIIOw: sponsoring organizations (three men) FILE: B. Coordinating Board: A regular designee from each of the three co- sponsoring agencies (three men) C. Commissioners: Field supervisors from each of the three agencies D. Zone Chairmen: 1. Appointed volunteers in charge of each of the seven zones 2. Not permitted to coach teams E. Classification Chairman: Person in charge of each classification F. League Chairmen: 1. Assistants to zone chairmen 2. Allowed to coach teams G. Coaches: Volunteers coaching the teams H. Coordinating Committee: Composed of Coordinating board with commissioners I. Advisory Committee: Composed of commissioners, zone, and classi- fication chairmen J. Zone Committee: Composed of one commissioner, zone chairmen, league chairmen and coaches III. OPERATING PROCEDURES A. Executive Board 1. Will meet only when requested by the coordinating board 2. All members must vote on any change in the Policy Agreement 3. Must unanimously agree on all policy changes 0 0 1 4. Is responsible for the entire administration of this baseball I program B. Coordinating Board 1. Shall meet each September for the purpose of evaluating pre- vious season's program 2. Shall also meet each October and November for the purpose of initiating plans and action for the following season 3. Shall meet at other times as needed to carry out the policy of the program 4. Is responsible for the entire baseball program maintenance and operation 5. Subject to review by Executive Board if a member of either Executive or Coordinating Board so requests C. Commissioners 1. Each agency shall provide a commissioner who will be chiefly responsible for certain stipulated tasks with the cooperation of the other commissioners 2. Will join with the coordinating board in an advisory capacity to form the coordinating committee 3. Senior Commissioner: a. One commissioner shall serve as senior commissioner b. Shall be selected by unanimous agreement of the coordinating board c. Shall coordinate the efforts of the commissioners to avoid duplication and to assure the following of policy 4. Commissioner responsibilities shall be divided into delegated areas and assigned by the senior commissioner by authority of the coordinating board to assure even distribution of work load D. Zone Chairman 1. Zones are parallel to lines of existing unified school district boundaries and will fluctuate with them 2. Chairman will work with commissioner in the operation of the program in his zone 3• Will be a member of the advisory committee and will serve as head of his zone committee E. Classification Chairman: The coordinating board may appoint a chair- man of each classification as it sees necessary - 2 - r • • F. League Chairman 1. Each zone will have a chairman of each classification in which it operates a complete league within its boundaries 2. Chairman of AA, A, BB, and B will assist the zone chairman in giving a smooth flow of information to coaches and parents of the zone G. Advisory Committee: Shall suggest rule changes, schedules, facility selection, assist in recruiting coaches, adopt training outlines, adopt registration and testing procedures, and carry on other respon- sibilities under the authority and guidance of commissioners H. Zone Committee: Shall suggest rule changes, assist in recruiting coaches, assist in registration and placement testing, train coaches, and strive to maintain the high attitudes of fine sportsmanship attained through the years I. Rules 1. Zone committee through their zone chairman recommend rule changes to the advisory committee 2. Advisory committee recommendations on rule changes must be approved by coordinating committee 3• Rule changes must be unanimously agreed upon to be approved J. Calendar 1. A calendar showing all important dates shall be adopted by coordinating board in September of each year 2. The calendar shall run through the next September K. Scheduling: All games, practice, league all -star, and post season tournaments will be scheduled by the commissioner so designated by coordinating committee only after agency clearance of facilities in relation to watering schedule, renovation, and parallel activities L. Registration 1. Registration through the schools will start the first week of March 2. Initial registration will close April 1 3. All boys signing by April 1 will be placed on a team 4. Late registrants may be assigned by their respective zone chair- mar with approval of advisory council M. Clinic Schedules 1. Commissioners will supervise clinics for coaches, players, "C" program supervisory, umpires and scorekeepers -3- 2. Clinic schedules will be part of the yearly calendar and the out- line of points to be covered must be submitted to the advisory council for approval before presentation 3. Unexcused absence by coaches from clinics shall be reason for forfeiture of coaching assignment N. Baseball Manual 1. Coordinating committee shall direct the writing of a baseball manual which will serve as the operation directive of this program 2. First draft shall be completed by September 1, 1966, and shall be reviewed yearly thereafter updated and adopted by the coordi- nating committee at their November meeting 0. The Coordinating Committee shall request the development of records regarding attendance, participation, costs, accidents and injuries P. Placement Tests: Will be scheduled on the calendar to enable zone personnel to place youngsters in proper divisions based on age, skill, and size after initial age group assignments Q. Insurance 1. All youngsters playing baseball shall be adequately covered by insurance 2. Each boy will be insured by the Boys' Club unless he specifically signs a waiver releasing all agencies of any responsibility for injuries or illness as a result of this program R. No team shall be scheduled to play less than fourteen league games in any class B or higher S. Rosters 1. Rosters size shall be kept to a workable number to encourage coaches to follow our philosophy 2. Commissioners will determine roster size IV. ADMINISTRATIVE DUTIES A. Secretaries will serve the program as needed and will be assigned by the Boys' Club. Example of duties. 1. Concerned with accounting 2. Concentrate on other areas of the program 3. Devote efforts to statistics and news releases B. Uniforms: All players uniforms will be purchased and issued by the Boys' Club - 4 - • C. Equipment 1. All playing equipment except shoes and gloves will be purchased and issued by the Boys' Club 2. Teams will receive complete catching gear 3. Bats will be provided for each game at game site 4. Facility equipment will be furnished by the cities 5. Umpire equipment will be furnished by each umpire D. Facilities: The cities shall assume responsibility for facilities, bleachers, backstops, restrooms, and maintenance of same E. Umpires: The cities shall pay the umpires working on facilities in their respective areas and cooperate in developing an umpire trainee program F. "C" Supervision: The cities shall provide the "C" league coaches G. Awards: Every boy participating in the program will receive an award H. Scoresheets: Boys' Club will furnish scoresheets to each team - 5 - i This agreement shall supersede any previous such agreement and shall be in force for a period of one year, commencing January 1, 1966, and ending December 31, 1966, and shall be automatically renewed for each successive year thereafter, unless any party to said agreement gives thirty (30) days' notice in writing to the other parties of its desire not to renew. In Witness Whereof, the City of Costa Mesa, the City of Newport Beach and the Harbor Area Boys' Club has caused this agreement to be executed by authority of those persons whose signatures appear below, and attested by the City Clerk thereunto duly authorized, the day and year first hereinabove written. CITY OF COSTA MESA By City Manager ATTEST: CITY OF NEWPORT BEACH By City Manager Director of Recreation Director of Parks, Beaches and Recreation HARBOR AREA BOYS' CLUB By. Boys' Club Director President, Board of Directors C. K. Priest City Clerk and ex- officio Clerk of the City Council of the City of Costa Mesa ATTEST: Margery Schrouder City Clerk City of Newport Beach (�' - ,. ,y CITY OF NEWPORT BEACH CITY._ATTORNEY DEWTMENT December 24, 1965 f, To: City Clerk From: City Attorney Subject: Resolution authorizing execution of the Harbor Area Baseball Program Policy Agreement with the City of Costa Mesa and the Harbor Area Boys' Club Transmitted is the subject resolution which, if adopted by the City Council at the meeting on December 27, 1965, will authorize execution of the Harbor Area Baseball Program Policy Agreement with the City of Costa Mesa and the Harbor Area Boys' Club. GDR:aem Encs. cc: City Manager (Enc.) P.B. & R. Director (Enc.) I � Tully H. Seymour City Attorney By eorge D o ert Assistant City Attorney