HomeMy WebLinkAboutC-1024 - Fiberglass buoys, purchase & maintenance ofCITY OF *EWPORT BEA
Trautwein Brothers
2410 Newport Boulevard
Newport Beach, California
CALIFORNIA
March 29, 1966
City Hall
3300 W. Newport Blvd.
Area Code 714
073ZA
Re: Agreement for purchase and maintenance
Gentlemen: of fibreglass buoys
The City Council has authorized me to accept your proposal
as stated in your letter of December 17, 1965, for all
labor, materials and equipment necessary to install six
fibreglass buoys to be installed off shore in the Corona
Del Mar area of the City at a total price, complete in
place, of $736.00. The exact locations in which you will
install the buoys will be determined by the City's Chief
Lifeguard Mr. R. E. Reed.
In addition, it is agreed that you will provide all required
maintenance of the buoys for a period of five years at a
price of $375.00 per year commencing in 1967 and ending in
1971. The scope of your services does not include rope or
floats for rope or the maintenance of the same.
Payment for work completed will be made by the City within
30 days following receipt of your invoice.
After completion of the work of installing the buoys, the
City may terminate this agreement with respect to annual
maintenance at any time by advising Trautwein Brothers in
writing, such notice to be effective on the fifth day
following the date of mailing.
Approved and accepted on behalf of
the City of Newport Beach
a
Approved as to form Harvey C./Hurlburt
and content City Manager
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Tull e r Appr and ageept, ?
City ttorne �=
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For Tr utwein Brothers
0
TO: Finance Director
FROM: City Clerk
SUBJECT: Contract
Contract No. C -1024
LI
Date February 8, 1967
Authorized by Resolution No '- adopted on Auth• 12/14/65
City Man er
Date ljpr =" executed Contract March 29, 1966
Effective date of Contract --
Contract with
Address
Trautwin Brothers
2410 Newport Blvd.
Brief description of Contract Purchase and maintenance of. fibreglass buoys
5 installed off shore in Corona del Mar area
Amount of Contract Total price $736.00; maintenance $375.00 per yr for 5 yrs.
City Clerk
4.
CITY OF NEST BEACH
CITY ATTORNEY
DEPARTMENT
To: City Manager
From: City Attorney
is
March 29, 1966
Subject: Agreement with Trautwein Brothers for installation
and maintenance of fibreglass buoys
Transmitted herewith is an agreement between the City and
Trautwein Brothers for the installation of fibreglass buoys.
You were authorized to execute such an agreement on behalf
of the City by Council action on February 14, 1966. I have
reviewed this matter with Chief Reed prior to preparation of
the agreement.
Upon execution of the agreement by Trautwein Brothers, a copy
should be filed with the City Clerk's office.
THS:mec
Atts.
cc - Chief Lifeguard
I
Tully Seymour
City A orney
TO mil,
DATE v3 ,i — (.TIME / 6 1 /91 n),
WHILE YOU WERE OUT
I
MR.
OF
lJ Telephoned p Please call
pCalled to see you M Will call again
❑ Wants to see you eturned your call
Massage
TO
❑
MAYOR
❑
COUNCILMAN
INFORMATION
MAMGER
REVIEW & COMMENT
ADMN. ASST.
❑
ATTORNEY
❑
BUILDING
❑
CITY CLERK
❑
FINANCE
❑
FIRE
❑
GEN. SERVICES
Dat
❑ LIBRARY
❑ LIFEGUARD
❑ MARINA PARK
❑ PARKS &REC.
❑ PLANNING
❑ POLICE
❑ PUBLIC WORKS
❑ PURCHASING
❑ PERSONNEL
FOR: ❑
ACTION & DISPOSITION
❑
FILE
❑
INFORMATION
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REVIEW & COMMENT
❑
RETURN
From '^
• LIFEGUARD HEADQUARTER
10 February 1866
To: CITY MANAGER
From: Chief Lifeguard F-
Subject-. Swimming Line Buoys;; Recommendation and Information
After completing investigation, and reviewing cost pro-
posals from 3 marine contractors, I feel that Trautwein Brothers
should be granted a contract to place the swimming line buoys off
Corona del Mar and Buck Gully. Their's and Croft and Neville's
proposals are attached herewith. Gillis and Derby were not int-
erested in any long term agreements on this project:.
For telephone conversations with Don Means„ Tully Sey-
mour, and Trautwein, it seems that we can have a purchasing agree-
ment wherein we can be protected under the following points:
1. That we will be required to pay only, for the work
which has been done. Not for anything yet to be
done.
2. That we can word the contract so that the vendor
agrees to the period of time extent which we spec-
ify will fit our needs. (In this case, 5 years)
3. That we can reserve the right to withdraw from the
agreement whenever we choose to do so.
Therefore, if this meets with yours, and Council's
approval, I suggest we work toward the installation being com-
pleted in early May.
R. ~E. Reed, Chief Life
• LIFEGUARD HEADQUARTER& l�
2 February 1966
� o
Tot CITY MANAGER
From« Chief Lifeguard
Subject.- Installation of Swimming Area, Boundary
Line Buoys::
Added Information
I am re- submitting the material.on
the
installation
of the above subject buoys, off Corona del
Mar,
and Buck Gullys
with the recommendation that Trautwein be
g$iven
the contract
because a)his initial price is less„ and b),his
annual mainten-
ance cost quotes are less.
Trautwein's quote, as you remembers included the use
of fiberglass buoys. Croft and Neville's bid included using
steel buoys. Originally, I had wanted to utilize steel buoys.
However, for their propar upkeep, it will be necessary for them
to be hauled ashore and sand blasted on alternate years, before
painting. This will materially increase the amount of time
required for their overhaul, since it will require 2 trips for
one overhaul task by the contractors to be made every other
year•. Trautwein is reporting better success with the current
fiberglass buoys, than was the case with earlier models.
Croft and Neville is quoting $1,165, for initial in-
stallation and the annual maintenance costs are alternately
$348. and 1793. . (One year, only painting, and one year,
completely removing, sandblasting„ and chain repairing.) This
averages out to $526. per year.
Trautwein claims the fiberglass buoys will not require
sandblasting. They will only require scraping and painting,
which can be done while at sea. Thus, only one trip per year
will be necessary for their maintenance. Trautwein's quote
shows $7369 for initial installation, and $375e, for each annual
maintenance job.
COMPARISON
INITIAL 5 YEARS
VENDOR INSTALLATION MAINTENANCE
Croft & Neville ;11165, ,6 0. . Av.)
Trautwein Bros, 7369 1,875. (@ $375.)p%r4`.4t /J YiS
Difference
TOTAL INSTALLATION AND MAINTENANCE DIFFERENCE --------- 1s184. n I
LIFEG VIC
s
R. Be Reed, Chief
0
QUOTATMN
TO City of Newport Beach
3300 Newport Blvd.
Newport Beach, Calif.
Attn: Mr. Donald W. Means
0
TRAUTWEIN BROTHERS
GENERAL ENGINEERING CONTRACTORS
PHONE Mole 9 -1960
2410 NEWPORT BLVD., NEWPORT BEACH, CALIFORNIA
FLOATS AND BULKHEADS, PIERS, PILE DRIVING, ETC.
6. ru U=ZTM M -.
The following quotation is for: All labor, materials and equipment necessary to
install 6 buoys for roping off the swimming areas at the Corona
del Mar beach.
Each buoy consists of:
30 ft. 11211 chain
1 12n shackles as necessary,
350 lbs. weight,
Moulded fibreglas, styrofoam filled buoy.
Total price, complete in place . . . . . . . . . . . . . .$736.00,
Maintenance over a 5 year period, to be done yearly, includes
replacement of worn chain, shackles, cleaning and paintin of
buoys as necessary, total cost per year on all 6. .375.00.
Above prices do not include rope or floats for rope or the main•
tenance of same.
Respectfully submitted,
TRAUTWEIN BROT
,r
by
Paul Shaver, partners
11
CROFT & NEVILLE
MARINE CONTRACTORS
223 TWENTY.FI RST. STREET
NEWPORT BEACH, CALIFORNIA 82660
TELEPHONE 675 -3728
CITY OF 10j?OPT BEACH
Purchasing Department
3300 West Newport Blvd.
Newport Beach, California
Attention: Mr. D. W. Means
Gentlemen:
0
January 19, 1966
In accord with your request we herewith submit the following
price for the installation for six moorings for a swim beach.
For the sum of w1,165.00 we agree to furnish all labor, equip-
ment, and materials to install six new moorings to the follow-
ing specifications:
Each new mooring will consist of 50 ft. of 5 /8" chain, 2 each
3/4" shackle, 375 lbs, weight ( 1/2 railroad car wheel), and
1 new 2411 dia, x 2011 galvanized buoy. Note that this is a
larger buoy than is generally used. The standard buoy is
2411 dia, and 1211 deep. These moorings will be installed at
locations designated by a representative of the City of
Newport Beach.
In regard to the maintenance of these proposed moorings, by
using the larger buoys and 5 /8" chain, it vrill be necessary
to change the chain and shackles, and paint the buoys at two
year intervals only. The cost for each two year overhaul and
painting the buoys would be,$793.00..All sales tax applicable
is included in the quoted prices:
Thank you for the opportunity of presenting this proposal.
Very truly yours,
CPok7f NEV
VJS: jm J. Swanson
BULKHEADS • DREDGING • MOORINGS • FLOATS • PIERS • TOWING
CROFT & NEVILL
MARINE CONTRACTORS
223 TWENTY-FIRST STREET
NEWPORT ISEACH, CALIFORNIA.92660
TELEPHONE 675 -3728
SnY 1`i, 1966
CITY OF P; .:.P(7:iT°
Putchasing ucnar} fi!
3300 rest Nell'- Blvd.
ewpot iieach, alifbsnia
';;-
Attention: Mr. G. i;. i.eans'
Gentlemen: ..
Ih4tcord with`}.our request we herewith subadt the following
price for the installation for six raoor:,ng-s for a swim beach.
For tl:e sm.of _.1,165.00 we agree to furnish all labor, ec.ti -
vent, and materials to install six new moorings to the follow-
ing specifications `
Each new moorin ; will consist of 50 ft. of 5 /s1' chain, 2 each
3/1.". shaceae, 3'15 lbs, weight ( 1/2 railroad car wheel), and
i new 2411 dia, x 204 galvanized buoy. k.ote that this is a
larer buoy than is generally used. The standard buoy is
2411 dia. and 124 deep. These moorings will be installed at
locations designated by a representative of the i;ity of
Newport beach.
In regard to the maintenrnce of these proposed moorings, by
using the larger buoys and 5184 chain, it will be necessary
to change the chain and shackles, and paint the buoys at two
year intervals only. The cost for each two year overhaul and
painting tl;c buoys would be 4793.00. All sales tai applicable .
is included in the quoted prices.
Thank you for the opportunity of presenting this proposal.
Very truly yours,
VJ:: jm . - "ranson
BULKHEADS • DREDGING • MOORINGS • FLOATS '• PIERS • TOWING
U
To: CITY MANAGER
-Prom: Chief Lifeguard
IC Janua y 19x6 .
Subject:: Swimming Line Buoys; Added Information
Per telephone conversation with Swanson of Croft,
and «eville, he wishes to disqualify himself as a bidder, on t'.^i.s
project. His insurance does not cover any operations in the ocean.
He informed me of this at 10:45 A. ?,i. today, Monday, 1/10/66.
At 11:25 A. M., I talked %�iith 'Mr. Paul Shaver of
Trautwein Brothers. He advises that they would go ahead per their
quotation of ;736. for the initial installation, and an annual
inspection and maintenance cost of $375. per year, for all 6 buoys.
He is insisting that steel buoys would require sand -
bla8ting and painting every year, and thus the. cost would be about
double on maintenance, since it would require twice as many trips
Into the ocean to accomplish it.
Gillis and Derby sent in a quotation on Initial instal-
lation, however they refused to Give us any subsequent costs on annual
maintenance. So in view of the above, and since Trautwein is the
only remaining qualified bidder, it appears they should do the
work, subject to Council approval of the project.
Previously I advised you of the desireability of steel
buoys. However, sine.=, Is company claims that theirs is a fiber -
'_ass buoy wllr.h is strong to do I—he work, I will not
attem st. to second Loess
City of NTaWport Beach
Lif 8uArd ervice
. 1. -eed, Chief
T 966
TO: CITY YAK 1ER
From: Chief Lifeguard
Subject: Steel Buoys versus Fiberglass Buoys in the Ocean: Reference
Swimming Area Boundaries
We have noted that the fiberglass foam filled buoys, now
in use, have on occasion been struck by fast moving boats and have
been broken open. When this occurrs, the sea gulls then eat the hard
foam filler and the buoys sink. Therefore, since these buoys will be
in the open ocean and subject to being struck in the same fashion,
we are recommending that Croft and Neville be granted the contract,
utilizing steel buoys.
RER/dk
V
CITY OF NO -TPORT B�
LIFFGU RIB E
CR E. R , hief
• CITY OF NEWPORT BEACH •
• OFFICE OF THE CITY MANAGER
December 14, 1965
TO: BOB REED
FROM: City Manager
SUBJECT: CONTRACT MAINTENANCE OF OCEAN SWIMMING AREA LINE BUOYS
It would appear that you had better check in a little more detail
on the question of fiber glass versus metal, so we can substantiate our
recommendations. I would suggest that you work out a schedule for the
next five years of the actual maintenance which will be required in terms
of painting, replacing, inspecting, et cetera. With this probable
schedule you should then get a firm bid from each of the three concerns
involved. On the basis of these bids, you should then indicate the
probable amount of money required during each of the fiscal years involved,
including the current fiscal. If we have metal buoys and they need to
be lifted for painting, I think this should be part of our contractual
arrangement.
Let's try to be prepared to go to Council for final approval at
either the next meeting or the following meeting. I would suggest that
you talk to the City Attorney about the type contract we must have for
this service. Must it be a formal written contract approved by Council,
or can they merely authorize me to enter into a contractual arrangement?
HARVEY L. HURLBURT
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