Loading...
HomeMy WebLinkAboutC-1049 - Traffic study11 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 AGREEMENT FOR CONSULTING SERVICES THIS AGREEMENT is made and entered into this day ofo ". 1966, between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City ", and CA4wy WILBUR SMITH & ASSOCIATES, INC.,na California corporation, herein- after referred to as "Consultant ". WHEREAS, it is the City's desire to have certain urban studies made in the various communities comprising the City of Newport Beach; and I WHEREAS, Consultant has submitted alternative proposals for such urban studies, as set out in Exhibit "A ", attached hereto and by this reference made a part hereof; NOW, THEREFORE, the parties hereto do agree as follows: I. Consultant agrees to undertake and complete the studies, plans, inventories, maps, mathematical models, photographs and reports as set out in Exhibit "A ", including the following: (a) Traffic Planning, Parking and Operations Study of the communities of Lido, Newport and Balboa Peninsula. (b) Parking Financial Feasibility Study of Corona del Mar Business District. (c) Traffic Operations Study of Corona del Mar. 2. Consultant shall begin work upon execution of this contract and complete the same within ten (10) monthsfrom the date of said execution. 3. In consideration of the above work, Consultant shall be paid the total amount of $32,800, with twenty percent (28 %) due after completion of data collection and analysis . of current con- ditions. Two additional payments of twenty -five percent (25 %) each shall become due following: (1) Written progress report on traffic volume and parking demand projections; and (2) submission of review drafts of final reports. The final thirty percent (30 %).will be payable upon receipt by City of the final reports specifio in 1 2 3' 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27'i 28 29 30 31 32 Exhibit "A ". The fees set out on pages 6 and 10 of Exhibit "A" shall not apply to this agreement. 4. The regular per diem and hourly rates referred to on pages 6 and 10 of Exhibit "A" shall be those as set out in Exhibit "B ", attached hereto and by this reference made a part hereof. 5. Original drawings, reports, notes, maps and other documents shall become the property of the City and may be repro- duced as deemed necessary by the Public Works Director. 6. City reserves the right to .terminate this agreement at any time by giving Consultant three (3) days' prior written notice either by personal service or by placing said notice in the United States mail, postage prepaid, addressed to the Consultant's business address. In the event that City shall terminate this agreement, it shall reimburse Consultant on the basis of its per diem and hourly rates as set out in Exhibit "B ". 7. All reports, maps, mathematical models, diagrams and studies shall be completed to the satisfaction of the Public Works Director of City. 8. Consultant shall assume the defense of and indemnify and save harmless the City and its officers and employees from all claims, loss, damage, injury and liability of every kind, nature and description, directly or indirectly arising from Consultant's performance of this agreement. IN WITNESS WHEREOF, the parties have executed this agree- ment as of the day and year first hereinabove written. CITY OF NEW B A By _ APPROVED AS T FORM: yor Attest: / NI An" Z , e r, ty Attorney ctf City Crer -- CITY WILBUR WtTH & ASS TES, By Ve e� t Attest:/] � _ -, 22. Wilbur SMIFIA &A P_ X H 18 I F 'A „ eeociaEee� A. CALIFORNIA CABLE: WILSMITM CONSULTING ENGINEERS BB3 MARKET STREET SAN FRANCISCO, CALIF. 94104 903 -3331 September 13, 1966 Mr. Robert L. Jaffe City Traffic Engineer 3300 Newport Boulevard Newport Beach, California Dear Mr. Jaffe: Based on our previous study outline submitted in April of this year and your recent discussions with Mr. Sokol, we have prepared alternate proposals for urban studies in the various communities comprising the City of Newport Beach. The proposals are for (1) a traffic planning and oper- ation study of roads, streets, and parking facilities serving the communities located in the western sections of the city, i. e. , Newport Island, Lido Isle, Lido Peninsula, Central Newport, Old Newport, West Newport, and Balboa Peninsula; (2) a parking financial feasibility study for the commercial area located along the Coast Highway in the Corona del Mar section of the city; and (3) a traffic operations study of Corona del Mar roads and streets. The scope of work, data collection, method of analysis, report contents, schedule and fee for each study is discussed below. TRAFFIC PLANNINGe PARKING, AND OPERATIONS STUDY Communities of Lido, Newport and Balboa Peninsula Scope of Work Wilbur Smith and Associates will undertake a traffic planning and operations study in sections of the City of Newport Beach located south of the Coast Highway between the Santa Ana River and the West Lido Channel and including Lido Isle and the entire Balboa Peninsula. This study would form the basis for refining and improving the city's Master Street and Highway Plan or otherwise insure that the assumptions and conclusions made therein are still valid in terms of the needs of the city's other transport elements. In making this study we will conduct an inventory of existing travel demands, determine the sufficiency of existing transport and terminal facilities, prepare estimates of future (1990) traffic demands and test the ability of the city's Master Street and Highway Plan and existing parking facilities to accommodate these demands, and develop a street and parking improvement program designed to meet future needs. xIIft Mr. Robert L. Jaffe Page 2 September 13, 1966 Construction and related traffic improvement proposals may include street widenings of major and minor proportions, new street extensions, peak - hour and full -time parking prohibitions, median islands, channelization with pavement markings and /or physical improvements, grade separations, traffic signals, turn prohibitions, one -way streets, one -way couplets, or other techniques approved by the city. The impact on future traffic and parking needs created by an increase or decrease in zoning densities will also be examined. Collection of Data It is understood that the City of Newport Beach will supply existing and projected land use in the study area as well as all available traffic counts, aerial photographs, base maps, and any previous reports or inventories dealing with the area. The land -use information should be on a block -by -block basis and include population and employment statistics, dwelling units in residential areas, and square feet of floor area and retail sales in areas having other basic land -use classifications. Information related to beaches and yacht harbors should include the capacity of beach facilities, e.g. , size of beach in length and breadth, number of fire pits, number of bathhouses, etc., and the number of boat berths. If public boat launching facilities are available, their location, capacity in boat size, and daily summertime usage should be identified. Where applicable, we will employ planning data the California Division of Highways developed for use in traffic studies of the area they recently completed. If not otherwise provided by the City, we propose to 1, inventory the existing parking capacity of the study area on a block - by -block basis, (the inventory would include legal curb spaces, public off - street stalls, and private off - street stalls except those located on residential property); 2, inventory the existing major street system, (information on curb usage and regulations, signal locations and timing, street geometrics, right - of -way and pavement widths and profiles, would be used to determine current street capacities); 3, obtain peak -hour turning movement traffic counts at selected locations, (these counts will be adjusted to a summer peak hour and used in conjunction with other available traffic data to determine existing traffic flow patterns); 4, conduct travel time studies along the major streets within the study area during peak and off -peak travel periods; and Mr. Robert L. Jaffe Page 3 September 13, 1966 5. prepare an accident spot map from information on severity and location of accidents obtained during a recent one -year period. We under- stand these data are currently on hand in the form of report summaries and collision diagrams. We would also interview a sample of!paikers to determine the zone of influence of the beach and harbor facilities. Information pertaining to the parker's home address, trip purpose, destination, length of time parked and fee paid would be secured. These data would serve as a base for projecting future recreational demands. Analysis of Data Aerial photographs, official city records and supplemental field surveys will be used in preparing an inventory of roadway and terminal facilities; average daily traffic volumes obtained from traffic data already available and supplemented where necessary by proposed field studies will be used to prepare an inventory of current traffic demands. The average daily traffic flow will be related to the inventory of existing roads and streets to identify present -day street capacity deficiencies. The results of travel time and accident studies will aid in establishing other areas of concern not otherwise identified. Estimates of current parking demands derived from the interview of parkers will be compared with the inventory of parking spaces to determine current parking deficiencies. Current patterns of traffic and parking demands will be synthesized from land -use and population data provided by the city's planning department. The gravity principle originally formulated by Isaac Newton will be the basis for the traffic model employed in this synthesis. Mathematically, in terms of travel, this concept takes the form Ti -j = Pi Aj Ri -j where Ti -j = Trips produced at i and attracted to j Pi = Total trips produced at i Aj = Total trips attracted to j Ri -j = Trip distribution rate which reflects the effect of spatial separation between i and j i and j = zones within the study area generally delineated by homogeneous land use, travel barriers, and /or political boundaries (The spatial separation of each pair of zones will be measured in terms of the minimum travel time needed to negotiate the street and /or highway routes that connect the zones.) Mr. Robert L. Jaffe Page 4 September 13, 1966 Typical trip generation rates will be used in residential areas to determine travel demands produced "at the home" (Pi),parking demands "at destination" (Aj) will be prepared from current information on commercial development and estimates of employment in the study area. Trip distribu- tion rates (Ri -j) that are commensurate with the size, density and general geographic location of the study area will be used to distribute these demands. The resultant pattern of desires will be assigned to the existing system of streets and tested against the traffic flow pattern developed from observed data. The traffic model described by these generation and distribution rates and calibrated as needed to assure its ability to accurately synthesize patterns of traffic activity from known economic and land -use statistics will be used to develop patterns of future traffic desires from estimates of future land -use and economic activity. These patterns will then be assigned to the city's existing Master Street and Highway Plan and related parking facilities to test their ability to satisfy the travel demands expected in the future. Based on the results of the subsequent analyses, a major improvement program for arterial and collector streets (not minor streets) and parking will be dev- eloped. Particular attention will be given to the following items (recommend- ations for or against their inclusion in the improvement program will be made): 1. Widening of the Arches overcrossing and bridge and revisions to the Arches ramps. (This item is being studied by the California State Highway Department and the results of their studies will be included in the report.) 2. Need for, and configuration of structure to separate left turns from Newport Boulevard to Via Lido, and /or need for, and configuration of structure to separate left turns from Newport Boulevard to 32nd Street eastbound. 3. Widening of 32nd Street between Lafayette and Newport Boulevards, and between Newport and Balboa Boulevards. 4. Widening of Lafayette and 28th Streets northeasterly of Newport Boulevard, and internal circulation pattern for Lancaster Addition area. 5. Access from Newport Boulevard to Lido Peninsula and Lido Isle areas. 6. Configuration of intersection complexes at Via Lido - Lafayette - 32nd Street, and at Lafayette - 32nd Street - Lido Park Drive. (31st Street) 7. Width of Lido Park Drive, 8. Future signal locations and types on Balboa Boulevard from Coast Highway to 23rd Street; 9. Modifications to existing signals on Newport Boulevard from Via Lido to 28th Street; • • Mr. Robert L. Jaffe Page 5 September 13, 1966 10. Need for widening of Balboa Boulevard from Coast Highway to 32nd Street; 11. Modifications to channelization and /or need for signalization at the intersection of Balboa and Newport Bouelvards; 12. Need for and configuration of a grade separation structure at the intersection of Balboa and Newport Boulevards; 13. Need for a traffic signal at Balboa Boulevard and 15th Street; 14. In the area from Adams Street to Main Street, the need for a traffic signal and /or street widening on one or more of the streets crossing Balboa Boulevard and establishment of a local circulation pattern; 15. Need for widening of Bay Avenue; 16. Need for extension of Bay Avenue; 17. Need for establishment of one -way street patterns, and parking prohibitions in areas of the peninsula having restricted traffic access and circulation elements; 18. Establishment of a local circulation pattern in the Newport Pier area, from McFadden to 28th Street; 19. Possible street connection (bridge or tunnel) between Balboa Peninsula Point and mainland; 20. Need for development of additional circulation capacity along the peninsula. Reports and Schedule We will prepare a comprehensive report covering our findings and recommendations, illustrated with pertinent drawings and charts. It will include: 1. Tabulation and results of analyses; 2. A description of the form and calibration of the traffic model employed in forecasting future travel demands; 3. Recommendations for construction and /or improvement of streets and parking facilities; Mr. Robert L. Jaffe Page 6 September 13, 1966 4. Recommendations for traffic engineering improvements; 5. A designation of high - priority improvements needed to overcome current deficiencies; other improvements needed to meet deficiencies likely to develop between 1966 and the design year 1990 will also be designated. Six copies of the draft report will be submitted, initially, for review purposes; 50 copies of the final report will be submitted following conference regarding the findings and conclusions. It is anticipated that we could begin the study within a week following written authorization to proceed and submit our draft report five months there- after. Fee We propose to undertake the work specified herein for a fee of $16,400 to be paid us upon completion of this report and its receipt by the City. Special Provisions 1. It is agreed that the City will provide estimates of market value on selected properties within the areas studied as requested by Wilbur Smith and Associates, and unit costs for street improvements in a form suitable for preparing cost estimates. 2. An experienced principal engineer will be assigned to this study and have general responsibility for its progress. Mr. Donald A. Sokol of our San Francisco office will be project manager. 3. We:wili be available for necessary meetings and discussions during the progress of the work, such as may be requested by the City. A letter report on study progress will be submitted on a monthly basis. Upon completion of the preliminary report in either phase, we will be available for not more than two formal meetings for final report presentations. 4. Cost of additional work will be billed at our regular per diem and hourly rates if analyses of additional plans or requirements for additional meetings cause our charges to exceed the fee cited. 5. If the project is not completed within 6 months after the scheduled completion date (due to no fault of Wilbur Smith and Associates) our fee schedule effective as of that date will apply for all work done after that date, Mr. Robert L. Jaffe Page 7 September 13, 1966 irrespective of the fee stipulated. Renegotiation of the fee to the satisfaction of both parties may be required. This provision is necessary to account for increased costs due to unforeseen delays in project completion (not our fault) by outside sources, as well as possible future revision of study scope after a reasonable period. The federal government has recognized in the Federal Aid Highway Act of 1962 the need for a community to coordinate its transportation plan with other planning goals and objectives. It also recognizes the need to update the basic transportation plan periodically, as population and land -use projections are adjusted and delays or changes in the implementation of the transportation plan develop. The design of the traffic model described herein, and calibrated as required, will permit the easy re- evaluation of future traffic and parking requirements created by these changes and adjustments. It is merely a matter of making the appropriate changes in the model input - -in trip generation as it is affected by adjustments in population, land -use and economic activity, and in travel time (spatial separation) as it is affected by changes in the proposed street and highway network. Based on our past experience in supplying other communities with engineering services to satisfy these continuing needs, we estimate the cost to complete each new test to be in the range of $1,500- $3,500. However, the fee for each test would depend on the scope of work, the type and number of variations in input, the amount of work done by the City and the prevailing cost schedule for services at the time negotiations are initiated. PARKING FINANCIAL FEASIBILITY STUDY Corona del Mar Scope of Work Wilbur Smith and Associates will prepare a long -range parking improve- ment program, including financial feasibility estimates for the commercial area located along the Coast Highway in Corona del Mar section of the City. We will indicate desirable curb parking changes; location, capacities, and operational characteristics for needed new off - street facilities (including functional designs); a staged program of construction; anticipated costs and revenues; a financial feasibility of each recommended facility, for a 10 -year period to 1977. The locations suggested in the Corona del Mar Study prepared by Murton Willson and Associates would be evaluated and any needed revisions made, as indicated by study results. Mr. Robert L. Jaffe Page 8 September 13, 1966 The study area would include sections of Corona del Mar, bounded generally by Second Avenue and Fifth Avenue between MacArthur Boulevard and Heliotrope Avenue; by Third Avenue and Bayside Drive between Heliotrope and Marguerite Avenues; and by Second Avenue and Seaview between Marguerite Avenue and Buck Gulley. Collection of Data Considerable collection and analysis of new data will be required to provide a sound basis for parking facility financial feasibility estimates, of the quality required for revenue bond or assessment district purposes. Field studies will consist of: 1. Completing a total parking space inventory, including capacities, operational features, rates, etc. 2. Interview of parkers, both curb and off - street to determine their origins, destinations, and trip purpose. Walking distances, duration and time of parking, and other pertinent facts concerning parking characteristics are also obtained through this method. This information would be secured by a crew of interviewers who would question parkers at curbs and in off - street parking facilities. Also, persons parking outside the study area and walking in would be interviewed at a cordon line around the district, to assure obtain- ing complete information on total parking demand generated by the district. A 40- to 50- percent sample of all those parking during a typical business day will be interviewed. Each interview takes approximately 40 seconds, and through this process, accurate data are obtained essential to reliable estimates of parking demand and characteristics. 3. Curb and off - street parking accumulation counts and license checks to supplement the interview studies as an aid in measuring the intensity and character of parking activity. Such studies will include any areas surround -.. ing the parking district, all -day parkers, and where people park and walk into the parking district. Such information will be collected to show the parking demands at periods of night openings of stores, on Saturdays, and on other days or at other periods of special significance. These data are necessary for accurate estimates of parking facility usage. Commercial vehicle usage of the curb and information on all -day parking will each be segregated and analyzed. 4. Analysis of street traffic volumes to determine the capacity of streets in relation to traffic loads which might be generated by off - street park- ing facilities. In this regard, particular attention will be given to the relation- ship of volumes and capacities of streets in the establishment of policies and recommendations for controlling or eliminating curb parking. Mr. Robert L. Jaffe Page 9 Analyses of Data 11 September 13, 1966 Parker interview data will be coded as to zones of origin and destination, duration of parking, purpose of trip, time of day, walking distance, etc. , punched into tabulating cards, and analyzed by mechanical or electronic data - processing equipment to disclose all important characteristics of current park- ing demand within each city block and generated by selected buildings. (Actual demand within a block cannot be ascertained by studying locations of parked cars. It must be determined on the basis of interviewing parkers as to their actual destinations, regardless of where they parked.) Parking demand, block -by- block, will be compared with capacity, to disclose current deficiencies and surpluses in spaces, classified separately by short-time and long -time parkers. This provides the means for determining current numbers of parking spaces needed at any location, and the probable use of such spaces. Demand turnover is assigned to each parking site, on a formula basis, taking account of walking distance and competing sites, to obtain the estimate of probable use. Existing and projected future land uses and building characteristics will be related to current parking demands to develop estimated future demand in each block. Trends in population, motor vehicle ownership and usage, and travel mode will be fully examined with respect to effect on parking needs. Analyses will be made of the relation of building floor areas to the generation of parking demand, as revealed by total parking actually generated by selected buildings in the district. Such data are needed to predict impact of further development and are useful in considering zoning requirements for parking in connection with new construction. The foregoing data will permit reliable estimation of patronage of additional parking facilities at different locations, where deficiencies are shown to exist, present or future. Analysis will include the need for prohibition of curb parking to provide needed traffic capacity. Report and Schedule A report will be submitted, including findings, conclusions, estimates, and recommendations, to include: 1. Tabulations and results of analyses; 2. Current parking demands and space needs; Mr. Robert L. Jaffe Page 11 September 13, 1966 5. If the project is not completed within 6 months after the scheduled completion date (due to no fault of Wilbur Smith and Associates) our fee schedule, effective as of that date, will apply for all work done after that date, irrespective of the fee stipulated. Renegotiation of the fee to the satisfaction of both parties may be required. This provision is necessary to account for increased costs due to unforeseen delays in project completion (not our fault) by outside sources, as well as possible future revision of study scope after a reasonable period. 6. An experienced principal engineer will be assigned to this study, and have general responsibility for its progress. Mr. Donald A. Sokol, of our San Francisco office, will be project manager. TRAFFIC OPERATIONS STUDY Corona del Mar Scope of Work In conjunction with the parking financial f. easibility study outlined above, Wilbur Smith and Associates Will undertake a traffic operations study of the existing Corona del Mar street system contained within the city limits east of Jamboree Road and north of Newport Bay and the Pacific Ocean. Based on this study, we will recommend revisions in traffic patterns, additions and deletions of traffic regulations, and changes in traffic controls as may be found necessary to improve traffic conditions in the immediate future. A specific program of improvement, directed to the best use of the existing streets, will be outlined for immediate implementation. Improvement proposals may include such items as parking and turn prohibitions, stop and yield control, traffic signals, pavement markings, inter- section treatment to include channelization or incidental widening, one -way street usage, and new street extensions, e.g., the possible penetration of Bayside Drive west of Marguerite Avenue. Being operational in nature, the scope of this study will not include detailed investigation of such matters as freeway alignment, freeway inter- change locations, or needs for major arterial additions to the system, however, general observations and conclusions reached during the course of study will be stated. The conclusions and recommendations arising from this study will in all respects be compatible with the parking financial feasibility report prepared forthe Corona del Mar Business District. Mr. Robert L. Jaffe Page 12 September 13, 1966 Collection-of Data It is understood that the City of Newport Beach will supply all available traffic volume counts, speed studies, previous reports or inventories dealing with the area. If not otherwise provided, we will inventory the existing major street system, obtain peak -hour turning movement counts at selected locations, conduct travel time studies as needed, and prepare an accident spot map based on currently available data. Report and Schedule This report will be a separate and distinct section, bound and presented together with the final parking financial feasibility report described above. Six draft copies of this section, containing findings, conclusions, and recom- mendations relating to optimum usage of the Corona del. Mar street system, will be submitted for review. Pertinent drawings and charts will be included. Upon completion of discussions with the City staff regarding findings and con- clusions, the final draft of this section will be included in the final parking financial feasibility report and submitted accordingly. Fee Because of the interdependent nature of the two studies, we would under- take this work, as outlined and in conjunction with the Parking Financial Feasibility Study, for a fee of $2, 300. Special Provisions 1. The engineering services specified will be undertaken as outlined for the fee stipulated. if the work is authorized in conjunction with work to be undertaken in the parking financial feasibility study. 2. All other special provisions outlined in the parking financial feasibility study proposal would also apply to this proposal. Although their objectives differ, these studies are similar in size, cost and duration and overlaps in certain areas, thus, certain economies can be derived by conducting them simultaneously. Mr. Robert L. Jaffe Page 13 September 13, 1966 Three alternate proposals are shown below for comparative purposes. Traffic Planning, Parking Study: and Operations Study Cost $ 16,400 Duration 4 -5 months Parking Feasibility Combined Traffic Planning, and Traffic Traffic-'Operations, and Operations Study Parking Feasibility Study $ 20,100 5 -6 months $ 32,800 8 -9 months The total cost to complete both studies independently would be $ 36, 500. The time required to complete both is estimated at 9 months minimum. We would be happy to work with you on the basis of any one of these proposals. Please let us know if you have any questions, or desire any modifi- cations or clarifications, otherwise your endorsement by letter, authorizing us to proceed, would be satisfactory for our purposes. We look forward to working with you and serving the City of Newport Beach in these interesting studies. Registered Professional Engineer California No. 7534 DAS:mw RECEIVED SEP 151966 PUBLIC WORKS DEPT. Very truly yours, Henry K. E ns, Vice President r8 WILBUR SMITH & ASSOCIATES, INC. CALIFORNIA RATE SCHEDULE EFFECTIVE JUNE 1, 1966 Away Office Per Day Per Hour Wilbur Smith (Personal) $270.00 $30.00 Associates Principal Associates 220.00 25.00 Principal Engineers & Planners 150.00 17.50 Assistant Engineers & Planners 115.00 13.00 Staff Field Supervisors 65.00 7.50 Field Enumerators 45.00 5.00 Drafting 70.00 8.00 Secretarial 50.00 6.00 Computer 45.00 5.00 NOTE: (1) Travel, reproduction, telephone, supplies, and other non -wage costs at cost plus 10 percent. (2) For presentations at formal hearings or court testimony the above rates are increased by 50 percent. (3) Payable in U.S, dollars without discount (4) "Away per Day" rate includes travel time and working time up to a maximum of ten hours per day. Time in excess of ten hours in one day will be charged as additional time in terms of fractional days, figured on an 8 -hour base. son II; . I �+r to env air 3 i c; F� & Y Of AX dr A�yAYE�� Tdf3► 4 5 ,I "r the h" bow v *"wtsd t.0 t hill4ity CctaEr U 6 Of the Gitr Of Ott doh A 94ftMa Agres7 mtE for Come"Un I ,yam }� y_,,,,. g�� 7 f V/1�i Wi�rss4 l y (.it:- �& +�h lbw ado 8 iAsasor trteato aa,a wWer ,6hfale "id eavt3. n is to p rfolm 9 *ewtsU w'bM Otuft" ix thO 'vwi*us arcs 02fittlas *00rising the 10 IFity of suopert beachl aced 11 WMZMO the city comail has Considered the tsrre 12 00"UMs Of salad agreement &vd $erased ahem to be rsssanabls s" 13 DquLcabLe ad is Lbs imtaarssts of tug City& 14 swo o w IT RrSOLVW that "14 AganeewmeC for 15 fat 04%vtcea is 4g*&vvsd and the r and City Cl*rk ae, 16 ldrObY latthWtX d and dUvetsd to lfit+O - the same as behatf of 17 18 19 20 21' 22 23 24 25 26 27 28 29 30 31 32 the City e f NgAlpwt iaach. ADON't"R!! thu 24 :w'- dALv Of 1%6, X=T t l_l% i G% 0 TO: Finance Director FROM: City Clerk SUBJECT: Contract Contract No. C-1049 E Date Nov. 4, 1966 Authorized by Resolution No. 6456 , adopted on October 24, 1966 Date Mayor and City Clerk executed Contract October 27, 1966 Effective date of Contract October 27, 1966 Contract with Wilbur Smith 6 Associates, Inc. Address 582 Market Street San Francisco. Calif. 94104 Brief description of Contract Traffic Planning, Parking, and Operations Study Amount of Contract $32.800 City Clerk WILBUR SMITH AND ASSOCIATES jorzt" San Francisco Office September 15, 1967 TO: Robert L. Jaffe , City Traffic Engineer FROM: T. Keith Dellaway, Project Manager SUBJECT: Progress Report #8 - City of Newport Beach, California This is our eighth progress report on the various studies we are conducting for the City of Newport Beach. The work carried out last month has been primarily concerned with completing the parking study for current conditions on Balboa Peninsula and in completing the preliminary report for current conditions on the peninsula and in the Corona Del Mar area. Traffic Planning, Parking and Operations - Balboa Peninsula Five chapters of the preliminary report for the traffic planning, operations and parking studies have been completed and copies have been forwarded to the City Staff for their review. This section of the report will contain seven chapters in all, and the five that have been completed contain a description of the studies and analyses of current conditions, together with tabulations and maps illustrat- ing the findings. Concerning the parking study for Balboa Peninsula, Lido Isle, and Lido Peninsula, the inventory shows that there are a total of approximately 12, 000 legal parking spaces in the study area; some 7,500 of these at curb- side and the remaining 4,500 located in off - street lots. The analysis shows that there are a total of 28, 000 parker destina- tions in the study area between 9:00 A.M. and 5:00 P.M. during the summer, with a peak space demand for 7,715 spaces occuring about midday. Overall there is a surplus of parking in the study area with the majority of this sur- plus being located at curbside on Lido Isle, at the eastern end of Balboa Peninsula and on the large beach lot adjacent to Balboa Pier. During peak periods there are no surpluses in space in the downtown core area, the Balboa Pier business district, or the McFadden Place area. Traffic Operations and Parking - Corona Del Mar The section of the report for Corona Del Mar will contain six chap- ters describing the results of our studies relating to traffic operations and parking. Copies of the preliminary report containing five chapters of our findings on current conditions together with tabulations and maps have been forwarded to the City Staff for review. Concerning the parking study, analyses show that there are approxi- mately 8,800 parker destinations in the commercial area between 9:00 A.M. and 5:00 P. M. , with a peak demand for an overall 1, 225 spaces about mid- day during the summer. There are 5 blocks within the district having deficiencies in parking space, 18 blocks where the deficiencies or surpluses are less than 10 spaces and 6 blocks where there are sizable surpluses in parking space. The work to be completed includes projections of future traffic and parking demands together with development of a program of improvements designed to meet future needs. TKD/bb's WILBUR SMITH AND ASSOCIATES San Francisco Office August 10, 1967 TO: Robert L. Jaffe FROM: T. Keith Dellaway, Project Manager SUBJECT: Progress Report #7 - City of Newport Beach, California This is our seventh progress report on the various studies we are conducting for the City of Newport Beach. The work carried out last month has been primarily concerned with the completion of the traffic model simulating current summer conditions and the analyses of traffic operations for both the Balboa Peninsula and the Corona Del Mar area. Traffic Planning, Parking and Operations - Newport Beach and Peninsula The development of the traffic model simulating current condi- tions has been completed. Tabulations of zonal trip distributions, the two -way network volumes, and vehicular miles of travel are now available. The results of the 1967 synthetic O -D distribution are listed in the accom- panying Table B. Table 7 shows the vehicular trip summary for the two categories of general purpose and recreation. The production and attract- ion trip ends and the internal and external trips are indicated for both the home -based and non home -based purposes. To verify the accuracy of the model for trip distribution appli- cations, daily motor vehicle traffic crossing several screenlines in the study area was counted and compared with the theoretical crossings from the synthesized O -D data,, . In general the two sets of screenline values differed by zero to 14 percent, thus supporting the validity of the model for estimation of future travel patterns. The screenline comparisons are listed in the accompanying Table 9. The traffic operations study for the Balboa Peninsula has been largely completed. A preliminary report has been prepared, discussing various operational aspects of the major streets, traffic capacity and volumes, right -of -way and pavement widths, traffic control and regula- tions, travel speeds, accident experience, and the preliminary findings with regard to street circulation and improvements on the Peninsula. Traffic Operations and Parking - Corona Del Mar The traffic operations study for the Corona Del Mar area has been largely completed. A preliminary report has been prepared discuss- ing operational aspects of the major streets, traffic characteristics, the circulation element, and including a description of major street improve- ments. Concerning the parking study for Corona Del Mar, the field studies conducted by the City have been analyzed. From this information and other data such as retail sales and increases in summer traffic volumes, a summer factor has been established for use in determining the need for and financial feasibility of constructing additional parking facilities in the commercial district. Meeting August 4, 1967 On. Friday, August 4, 1967, Mr. Dellaway visited the City of Newport Beach to review the progress of the work with personnel of the City Engineer's Department and the Planning Department. Valuable dis- cussions were held and ideas exchanged relating to the whole project. Preliminary reports were submitted covering traffic operations for the Balboa Peninsula and Corona Del Mar area, together with tabulations and maps. These are presently being reviewed by the city personnel. The attached sheets list the various tabulations and maps which were discuss- ed during the meeting. TKDAbs - 2 - i r LISTING OF TABULATIONS AND MAPS DISCUSSED TABULATIONS Number DURING MEETING OF AUGUST 4, 1967 TRAFFIC PLANNING AND OPERATIONS 1 Hourly Traffic Variations 2 Street Physical Inventory 3 Off -Peak Speed and Delay Summary 4 Traffic Accidents on Principal Routes - 1966 5 Practical Capacity Criteria 6 External Station Traffic Volumes - 1967 7 Vehicle Trip Summary - 1967 8 Motor Vehicle Travel Desires - 1967 9 Screenline Comparisons PARKING NEWPORT BEACH 14 Parking Inventory Study Area A -G 15 Parking Inventory District B 16 Parking Inventory District E PARKING CORONA DEL MAR 19 Parking Space Inventory 20 Parker Origins by Trip Purpose 21 Accumulations by Time and Type of Parking 22 Parking Turnover 23 Trip Purpose and Type Facility 24 Duration and Trip Purpose 25 Distance Walked and Type Facility 26 Distance Walked and Trip Purpose 27 Parker Destinations by Block and Peak Demand 28 Parking Demand of Selected Buildings 29 Parking Space Supply and Demand - 1967 =3- ILLUSTRATIONS Figure TRAFFIC PLANNING AND OPERATIONS 1 Population Trends 2 Growth in Motor Vehicle Registrations 3 19 67 Traffic Volumes 4 Traffic Controls - 1967 . 5 Traffic Operation Plan 6 External Zones 7 Traffic Study Zones, Stations and Screenlines 8 Daily Traffic Approaching and Leaving Study Area - 1967 9 Attraction Factors - Vehicle Trips - 4 - PARKING NEWPORT BEACH 16 Parking Inventory Districts A -G 17 Parking Inventory District B 18 Parking Inventory District E PARKING CORONA DEL MAR 21 Parking Space Inventory - 4 - 0 TO: CITY COUNCIL FROM: PUBLIC WORKS DEPARTMENT SUBJECT: TRAFFIC AND PARKING STUDIES CONTRACT RECOMMENDATION: • JULY 24, 1967 APPROVE A THREE MONTH EXTENSION OF TIME FOR COMPLETION OF THE CONTRACT FOR TRAFFIC AND PARKING STUDIES BEING CON- DUCTED BY WILBUR SMITH AND ASSOCIATES. DISCUSSION: OUR TRAFFIC CONSULTANT HAS REQUESTED, IN THE ATTACHED LETTER, THAT THE TIME FOR COMPLETION OF HIS STUDIES BE EXTENDED UNTIL THE END OF NOVEMBER. THE STATED REASONS, AS SUMMARIZED, ARE REASONABLE. OUR'PLANNANG DEPARTMENT HAS UNDERGONE A COMPLETE CHANGE OF KEY PERSONNEL SINCE THIS TRAFFIC STUDY WAS INITIATED. COMPILATION OF LAND USE INFORMATION WAS FOUND BY THE NEW PLANNING STAFF TO REQUIRE FAR MORE TIME THAN ORIGINALLY SCHEDULED BY THE FORMER STAFF. THE STATISTICAL AND LAND USE DATA SUPPLIED TO THE CONSULTANT ARE ALSO OF A MORE COMPLETE NATURE THAN ORIGINALLY ANTICIPATED. THIS FACT WILL ADD CON- SIDERABLY TO'THE VALUE OF THE FINAL REPORT. THE ORIGINAL CONTRACT DATE COULD BE MET; BUT, AT A DECREASE IN THE DEPTH OF STUDY AND ANLYSIS. ON THE BASES OF THE LONG RANGE BENEFITS TO THE CITY, THE CONTRACT EXTENSION IS RECOMMENDED. � ROB ROBERT TRAFFIC�ENGINEER RLJ:NAJ ATT: 1 P� TR3 Wid ur Smid C?'AmociREed, 9„c. t CALIFORNIA CNLE, WILMMITH C O N S U L T I N G ENO 1 N E E R 9 - 302 MARKET STREET BAN FRANCISCO, CALIF. 94104 9B2-3221 July 11, 1967 Mr. Robert L. Jaffe City Traffic Engineer 3300 West Newport Boulevard Newport Beach, California Dear Bob: With reference to our letter dated May 10, 1967 and subsequent discussions concerning our traffic and parking study for the City of Newport Beach, we have reviewed project progress and the remaining analysis to be completed. It appears that an extension of contract time of three months to November 27, 1967 will be required for completion of the work and submission of a review draft of the final report. This extension will be needed to accommodate delays experienced on the project to date due to several factors not originally contemplated, including the time required for assembly of statistical and land use inputs to the traffic model and the desirability of obtaining additional data for peak conditions crucial to evaluation of traffic needs. Because of these factors, we feel that the best interests of the City would be served by the proposed extension of the contract time. Under such a schedule the remaining analysis can be accomplished and the final report fully developed to our mutual satisfaction. Accordingly, we respectfully request that an extension of time to November 27, 1967 be granted for completion of the study and submission of the report for review. Very truly your , Fred ick C. Pearson Associate' AI ! Job #302020. 1, AIL 13 TKD /dt iii City Clerk Traffic Engineer Acting City Clerk C October 279 196 Agreement with Wilbur Smith 6 Associates. Inc. Enclosed are two executed copies of subject agreement and two copies of Resolution no. 6456 authorising the execution of said agreement for your department and fat transmittal to Wilbur Smith 6 Associates. e 11 Encl. TO: CITY COUNCIL FROM: PUBLIC WORKS DEPARTMENT SUBJECT: TRAFFIC AND PARKING STUDIES RECOMMENDATIONS: DISCUSSION: • OCTOBER 24, 1966 1. APPROVE AGREEMENT TO RETAIN CONSULTING ENGINEERS FOR CON- SULTING SERVICES. 2. ENACT RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT WITH WILBUR SMITH & ASSOCIATES, CONSULTING ENGINEERS. THREE TRAFFIC AND PARKING STUDIES HAVE BEEN PROPOSED AS FOLLOWS: J -6 1. TRAFFIC PLANNING AND OPERATION STUDY OF ROADS, STREETS, AND PARKING FACILITIES ON THE BALBOA PENINSULA, INCLUDING THE AREAS SOUTHERLY OF THE PACIFIC COAST HIGHWAY AND EASTERLY OF THE SANTA ANA RIVER. 2. PARKING FINANCIAL FEASIBILITY STUDY FOR THE CORONA DEL MAR BUSINESS DISTRICT. 3. TRAFFIC OPERATIONS STUDY OF THE CORONA DEL MAR COMMUNITY STREET SYSTEM. THE CONSULTANT'S PROPOSAL OF SEPTEMBER 13, 1966) WHICH WAS PREVIOUSLY DISTRIBUTED TO MEMBERS OF CITY COUNCIL; DETAILS THE SCOPE OF WORK AND THE NATURE OF FINAL REPORTS TO BE SUBMITTED WITHIN APPROXIMATELY 10 MONTHS. THIS PROPOSAL IS THE RESULT OF CONSULTANT'S RECONNAISSANCE, STAFF CON- FERENCES, AND NEGOTIATIONS EXTENDING OVER THE PAST SIX MONTHS. THE STUDIES AND REPORTS DESCRIBED WILL PROVIDE RECOMMENDATIONS FOR CURRENT AND FUTURE IMPROVEMENTS IN THE BALBOA PENINSULA AREA STREET SYSTEM BASED ON EXISTING AND PLANNED LAND USES, OFFER A PROGRAM FOR IMMEDIATE IMPLEMENTATION OF TRAFFIC OPERATION IMPROVEMENTS IN CORONA DEL MAR, AND PROPOSE A PARKING IMPROVEMENT PROGRAM IN THE CORONA DEL MAR BUSINESS DISTRICT. THE AGREEMENT FORM PREPARED BY THE CITY ATTORNEY INCLUDES, BY ATTACHMENT, THE CONSULTANT'S PROPOSAL. THE FIRM OF WILBUR SMITH & ASSOCIATES IS RECOGNIZED AS ONE OF THE WORLD'S LEADING SPECIALISTS IN THE FIELD OF STREET AND HIGHWAY TRANSPORT AND ESPECIALLY THE PROBLEMS OF TRAFFIC AND PARKING WITH WHICH WE ARE DEALING HERE. FUNDS SUFFICIENT TO COVER THE CONSULTING FEE HAVE BEEN APPROVED IN THE CURRENT CAPITAL IMPROVEMENTS BUDGET. ROBERT L. JAVEZ' TRAFFIC ENGINEER RLJ:vR 0 CITY OF X WBORT BEACH CITY ATTORBiEY D $� October 19, 1966 r To: Public Works Director (Attu.: Traffic Engineer) From: City Attorney Subject: Agreement for consulting services Attached are the following: 1. Three copies of subject agreement. 2. Resolution authorizing execution by City of subject agreement. Tully H. Seymour City Attorney By George D. Roberts Assistant City Attorney GDR :aem Attachs. cc - City Manager, City Clerk I-'