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HomeMy WebLinkAboutC-1089 - Agreement with Parks, Beaches & Recreation Policy�� 9� 1.. HARBOR AREA BASEBALL PROGRAM POLICY AGREEMENT PREAMBLE The Harbor Area Baseball program will be conducted jointly by the Boys' Club of the Harbor Area, Costa Mesa Park and Recreation Department, and the Newport Beach De- partment of Parks, Beaches, and Recreation. Control shall rest equally with all agencies. I. PHILOSOPHY The objective of the Harbor Area Baseball Program is to provide any boy within the Costa Mesa - Newport Harbor Area, desiring to play baseball, an opportunity to partici- pate in baseball competition based on his individual ability, age and size. II. ORGANIZATIONAL STRUCTURE A. Executive Board: Composed of the agency heads of the three co- sponsoring organizations (three men) B. Coordinating Board: A regular designee from each of the three co- sponsoring agencies (three men) C. Commissioner: field Supervisor D. Zone Chairman: 1. Appointed volunteers in charge of each of the seven zones 2. Not permitted to coach teams E. Classification Chairman: Person in charge of each classification F. League Chairmen: 1. Assistants to zone chairmen 2. Allowed to coach teams G. Coaches: Volunteers coaching the teams H. Coordinating Committee: Composed of coordinating board with the commissioner I. Advisory Committee: Composed of commissioner, zone, and classifica" -- chairmen • J. Zone Committee: Composed of the commissioner, zone chairmen, league chair- men and coaches III. OPERATING PROCEDURES A. Executive Board 1. Will meet only when requested by the coordinating board 2. All members must vote on any change in the Policy Agreement 3. Must unanimously agree on all policy changes 4. Is responsible for the entire administration of this baseball program B. Coordinating Board 1. Shall meet each September for the purpose of evaluating previous season's program 2. Shall also meet each October and November for the purpose of initiating plans and action for the following season 3. Shall meet at other times as needed to carry out the policy of the program. 4. Is responsible for the entire baseball program maintenance and operation 5. Subject to review by Executive Board if a member of either Executive or Coordinating Board so requests C. Commissioner 1. Three agencies shall jointly provide one commissioner who will implement the total program subject to direction of the three sponsoring agencies. 2. Will join with the coordinating board in an advisory capacity to form the coordinating committee. 3. Shall be selected by unanimous agreement of the Executive Board. D. Zone Chairman 1. Zones are parallel to lines of existing unified school district boundaries and will fluctuate with them. _ 2. Chairman will work with commissioner in the operation of the program in his zone. 3. Will be a member of the advisory committee and will serve as head of his zone committee. -2- E. Classification Chairman: The coordinating board may appoint a chairman of each classification as it sees necessary F. League Chairman 1. Each zone will have a chairman of each classification in which it operates a complete league within its boundaries 2. Chairman of AA, A, BB, and B will assist the zone chairman in giving a smooth flow of information to coaches and parents of the zone G. Advisory Committee: Shall suggest rule changes, schedules, facility selection, assist in recruiting coaches, adopt training outlines, adopt registration and testing procedures, and carry on other responsibilities under the authority and guidance of the commissioner H. Zone Committee: Shall suggest rule changes, assist in recruiting coaches, assist in registration and placement testing, train coaches, and strive to maintain the high attitudes of fine sportsmanship attained through the years. I. Rules 1. Zone committee through their zone chairman recommend rule changes to the advisory committee 2. Advisory committee recommendations on rule changes must be approved by coordinating committee 3. Rule changes must be unanimously agreed upon to be approved. J. Calendar 1. A calendar showing all important dates shall be adopted by coordinating board in September of each year 2. The calendar shall run through the next September K. Scheduling: All games, practice, league all -star, and post- season tournaments will be scheduled by the commissioner only after agency clearance of facilities in relation to watering schedule, renovation, and parallel activities L. Registration 1. Registration through the schools will start the first week of March 2. Initial registration will close April 1 3. All boys signing by April 1 will be placed on a team -3- 4. Late registrants may be assigned by their respective zone chairman with approval of advisory council M. Clinic Schedules 1. The commissioner will supervise clinics for coaches, players, all program supervisors, umpires and scorekeepers 2. Clinic schedules will be part of the yearly calendar and the outlige•of points to be covered must be submitted to the advisory council for approval before presentation 3. Unexcused absence by coaches from clinics shall be reason for forfeiture of coaching assignments. N. Baseball Manual 1. Coordinating committee shall direct the writing of a baseball manual which will serve as the operation directive of this program 2. The baseball manual shall be reviewed yearly, updated and adopted by the coordinating committee at their November meeting 0. The Coordinating Committee shall request the development of records regarding attendance, participation, costs, accidents and injuries P. Placement Tests: Will be scheduled on the calendar to enable zone personnel to place youngsters in proper divisions based on age, skill, and size after initial age group assignments Q. Insurance 1. All youngsters playing baseball shall be adequately covered by insurance. 2. Each boy will be insured by the Boy's Club unless he specifically signs a waiver releasing all agencies of any responsibility for injuries or illness as a result of this program R. No team shall be scheduled to play less than fourteen league games in any class B or higher S. Rosters 1. Rosters size shall be kept to a workable number to encourage coaches to follow our philosophy 2. The Commissioner will determine roster size -4- 0 0 IV. ADMINISTRATIVE DUTUES A. Secretaries will serve the program as needed and will be assigned by the Boy's Club. Example of duties: 1. Concerned with accounting 2. Concentrate on other areas of the program 3. Devote efforts to statistics and news releases B. Uniforms: All plsyers uniforms will be purchased and sold by the Boys' Club on a non -profit basis 1. The uniform emblem or insignia design identifying the program shall recognize each sponsoring agency equally, no one agency shall predominate the design. The emblem design shall be approved unanimously by the executive board. C. Equipment 1. All playing equipment except shoes and gloves will be purchased and issued by the Boys' Club 2. Teams will receive complete catching gear 3. Bats will be provided for each game at game site 4. Facility equipment will be furnished by the cities 5. Umpire equipment will be furnished by each umpire D. Facilities: The cities shall assume responsibility for facilities, bleachers, backstops, restrooms, and maintenance of same E. Umpires: The cities shall pay the umpires working on facilities in their respective areas and cooperate in developing an umpire trainee program F. "C" Program" The cities shall provide the "C" league coaches G. Awards: Every boy participating in the program will receive an award provided by the Boys' Club and distributed by the Commissioner H. Scoresheets: Boys' Club will furnish scoresheets to each team I. Public Information: All information that is distributed to the public shall equally identify the three (3) co- sponsoring agencies. -5- w This agreement shall be in full force and effect for a period of one year, commencing January 1 and ending December 31, and shall be automatically renewed for each successive year thereafter, unless-any party to said agreement gives thirty (30) days' notice in writing to the other parties of its desire not to renew. In Witness Whereof, the City of Costa Mesa, the City of Newport Beach and the Harbor Area Boys' Club has caused this agreement to be executed by authority of those persons whose signatures appear below, and attested by the City Clerk thereunto duly authorized, the day and year first hereinabove written. )TY ,9 CO A h�ES By �t Ian g �/ ATTEST: CITY OF NEWPORT BEAC By ''f an r C. K. Priest City Clerk and ex- officio Clerk of the City Council of the City of Costa Mesa DATE: HARBOR AREA BASEBALL PROGRAM POLICY AGREEMENT PREAMBLE The Harbor Area Baseball program will be conducted jointly by the Boys' Club of the Harbor Area, Costa Mesa Park and Recreation Department, and the Newport Beach De- partment of Parks, Beaches, and Recreation. Control shall rest equally with all agencies. I. PHILOSOPHY The objective of the Harbor Area Baseball Program is to provide any boy within the Costa Mesa - Newport Harbor Area, desiring to play baseball, an opportunity to partici- pate in baseball competition based on his individual ability, age and size. II. ORGANIZATIONAL STRUCTURE A. Executive Board: Composed of the agency heads of the three co- sponsoring organizations (three men) B. Coordinating Board: A regular designee from each of the three co- sponsoring agencies (three men) C. Commissioner: Field Supervisor D. Zone Chairman: 1. Appointed volunteers in charge of each of the seven zones 2. Not permitted to coach teams E. Classification Chairman: Person in charge of each classification F. League Chairmen: 1. Assistants to zone chairmen 2. Allowed to coach teams G. Coaches: Volunteers coaching the teams H. Coordinating Committee: Composed of coordinating board with the commissioner I. Advisory Committee: Composed of commissioner, zone, and classification chairmen 34 Zone Committee: Composed of the commissioner, zone chairmen, league chair- men and coaches III. OPERATING PROCEDURES A. Executive Board 1. Will meet only when requested by the coordinating board 2. All members must vote on any change in the Policy Agreement 3. Must unanimously agree on all policy changes 4. Is responsible for the entire administration of this baseball program B. Coordinating Board 1. Shall meet each September for the purpose of evaluating previous season's program 2. Shall also meet each October and November for the purpose of initiating plans and action for the following season 3. Shall meet at other times as needed to carry out the policy of the program. 4. Is responsible for the entire baseball program maintenance and operation 5. Subject to review by Executive Board if a member of either Executive or Coordinating Board so requests C. Commissioner 1. Three agencies shall jointly provide one commissioner who will implement the total program subject to direction of the three sponsoring agencies. 2. Will join with the coordinating board in an advisory capacity to form the coordinating committee. 3. Shall be selected by unanimous agreement of the Executive Board. D. Zone Chairman 1. Zones are parallel to lines of existing unified school district boundaries and will fluctuate with them. 2. Chairman will work with commissioner in the operation of the program in his zone. 3. Will be a member of the advisory committee and will serve as head of his zone committee. -2- 0 0 E. Classification Chairman: The coordinating board may appoint a chairman of each classification as it sees necessary F. League Chairman 1. Each zone will have a chairman of each classification in "which it operates a complete league within its boundaries 2. Chairman of AA, A, BB, and B will assist the zone chairman in giving a smooth flow of information to coaches and parents of the zone G. Advisory Committee: Shall suggest rule changes, schedules, facility selection, assist in recruiting coaches, adopt training outlines, adopt registration and testing procedures, and carry on other responsibilities under the authority and guidance of the commissioner H. Zone Committee: Shall suggest rule changes, assist in recruiting coaches, assist in registration and placement testing, train coaches, and strive to maintain the high attitudes of fine sportsmanship attained through the years. I. Rules 1. Zone committee through their zone chairman recommend rule changes to the advisory committee 2. Advisory committee recommendations on rule changes must be approved by coordinating committee 3. Rule changes must be unanimously agreed upon to be approved. J. Calendar 1. A calendar showing all important dates shall be adopted by coordinating board in September of each year 2. The calendar shall run through the next September K. Scheduling: All games, practice, league all -star, and post- season tournaments will be scheduled by the commissioner only after agency clearance of facilities in relation to watering schedule, renovation, and parallel activities L. Registration 1. Registration through the schobls will start the first week of March 2. Initial registration will close April 1 3. All boys signing by April 1 will be placed on a team -3- 0 0 4. Late registrants may be assigned by their respective zone chairman with approval of advisory council M. Clinic Schedules 1. The commissioner will supervise clinics for coaches, players, all program supervisors, umpires and scorekeepers 2. Clinic schedules will be part of the yearly calendar and the outlRe,of points to be covered must be submitted to the advisory council for approval before presentation 3. Unexcused absence by coaches from clinics shall be reason for forfeiture of coaching assignments. N. Baseball Manual 1. Coordinating committee shall direct the writing of a baseball manual which will serve as the operation directive of this program 2. The baseball manual shall be reviewed yearly, updated and adopted by the coordinating committee at their November meeting 0. The Coordinating Committee shall request the development of records regarding attendance, participation, costs, accidents and injuries P. Placement Tests: Will be scheduled on the calendar to enable zone personnel to place youngsters in proper divisions based on age, skill, and size after initial age group assignments Q. Insurance 1. All youngsters playing baseball shall be adequately covered by insurance. 2. Each boy will be insured by the Boy's Club unless he specifically signs a waiver releasing all agencies of any responsibility for injuries or illness as a result of this program R. No team shall be scheduled to play less than fourteen league games in any class B or higher S. Rosters 1. Rosters size shall be kept to a workable number to encourage coaches to follow our philosophy 2. The Commissioner will determine roster size -4- IV. ADMINISTRATIVE DUTUES A. Secretaries will serve the program as needed and will be assigned by the Boy's Club. Example of duties: 1. Concerned with accounting 2. Concentrate on other areas of the program 3. Devote efforts to statistics and news releases B. Uniforms: All players uniforms will be purchased and sold by the Boys' Club on a non - profit basis 1. The uniform emblem or insignia design identifying the program shall recognize each sponsoring agency equally, no one agency shall predominate the design. The emblem design shall be approved unanimously by the executive board. C. Equipment 1. All playing equipment except shoes and gloves will be purchased and issued by the Boys' Club 2. Teams will receive complete catching gear 3. Bats will be provided for each game at game site 4. Facility equipment will be furnished by the cities 5. Umpire equipment will be furnished by each umpire D. Facilities: The cities shall assume responsibility for facilities, bleachers, backstops, restrooms, and maintenance of same E. Umpires: The cities shall pay the umpires working on facilities in their respective areas and cooperate in developing an umpire trainee program F. "C" Program" The cities shall provide the "C" league coaches G. Awards: Every boy participating in the program will receive an award provided by the Boys' Club and distributed by the Commissioner H. Scoresheets: Boys' Club will furnish scoresheets to each team I. Public Information: All information that is distributed to the public shall equally identify the three (3) co- sponsoring agencies. -5- This agreement shall be in full force and effect for a period of one year, commencing January 1 and ending December 31, and shall be automatically renewed for each successive year thereafter, unless any party to said agreement gives thirty (30) days' notice in writing to the other parties of its desire not to renew. In Witness Whereof, the City of Costa Mesa, the City of Newport Beach and the Harbor Area Boys' Club has caused this agreement to be executed by authority of those persons whose signatures appear below, and attested by the City Clerk thereunto duiy authorized, the day and year first hereinabove written. CITY OF COSTA MESA By City Manager Director of Recreation HARBOR AREA BOYS' CLUB By Boys Club Director President,Board of irectors ATTEST: C. K. Priest City Clerk and ex- officio Clerk of the City Council of the City of Costa Mesa DATE: CITY OF NEWPORT BEACH By City Manager Director of Parks, Recreation and Beaches HARBOR AREA BASEBALL PROGRAM POLICY AGREEMENT PREAMBLE The Harbor Area Baseball program will be conducted jointly by the Boys' Club of the Harbor Area, Costa Mesa Park and Recreation Department, and the Newport Beach De- partment of Parks, Beaches, and Recreation. Control shall rest equally with all agencies. I. PHILOSOPHY The objective of the Harbor Area Baseball Program is to provide any boy within the Costa Mesa - Newport Harbor Area, desiring to play baseball, an opportunity to partici- pate in baseball competition based on his individual ability, age and size. II. ORGANIZATIONAL STRUCTURE A. Executive Board: Composed of the agency heads of the three co- sponsoring organizations (three men) B. Coordinating Board: A regular designee from each of the three co- sponsoring agencies (three men) C. Commissioner: Field Supervisor i D. Zone Chairman: 1. Appointed volunteers in charge of each of the seven zones 2. Not permitted to coach teams E. Classification Chairman: Person in charge of each classification F. League Chairmen: 1. Assistants to zone chairmen 2. Allowed to coach teams G. Coaches: Volunteers coaching the teams H. Coordinating Committee: Composed of coordinating board with the commissioner I. Advisory Committee: Composed of commissioner, zone, and classification chairmen r.. J. Zone Committee: Composdd of the commissioner, zone chairmen, league chair- men and coaches III. OPERATING PROCEDURES A. Executive Board 1. Will meet only when requested by the coordinating board 2. All members must vote on any change in the Policy Agreement 3. Must unanimously agree on all policy changes 4. Is responsible for the entire administration of this baseball program B. Coordinating Board 1. Shall meet each September for the purpose of evaluating previous season's program 2. Shall also meet each October and November for the purpose of initiating plans and action for the following season 3. Shall meet at other times as needed to carry out the policy of the program. 4. Is responsible for the entire baseball program maintenance and operation 5. Subject to review by Executive Board if a member of either Executive or Coordinating Board so requests C. Commissioner 1. Three agencies shall jointly provide one commissioner who will implement the total program subject to direction of the three sponsoring agencies. 2. Will join with the coordinating board in an advisory capacity to form the coordinating committee. 3. Shall be selected by unanimous agreement of the Executive Board. D. Zone Chairman 1. Zones are parallel to lines of existing unified school district boundaries and will fluctuate with them. 2. Chairman will work with commissioner in the operation of the program in his zone. 3. Will be a member of the advisory committee and will serve as head of his zone committee. -2- E. Classification Chairman: The coordinating board may appoint a chairman of each classification as it sees necessary F. League Chairman 1. Each zone will have a chairman of each classification in which it operates a complete league within its boundaries 2. Chairman of AA, A, BB, and B will assist the zone chairman in giving a smooth flow of information to coaches and parents of the zone G. Advisory Committee: Shall suggest rule changes, schedules, facility selection, assist in recruiting coaches, adopt training outlines, adopt registration and testing procedures, and carry on other responsibilities under the authority and guidance of the commissioner H. Zone Committee: Shall suggest rule changes, assist in recruiting coaches, assist in registration and placement testing, train coaches, and strive to maintain the high attitudes of fine sportsmanship attained through the years. I. Rules 1. Zone committee through their zone chairman recommend rule changes to the advisory committee 2. Advisory committee recommendations on rule changes must be approved by coordinating committee 3. Rule changes must be unanimously agreed upon to be approved. J. Calendar 1. A calendar showing all important dates shall be adopted by coordinating board in September of each year 2. The calendar shall run through the next September K. Scheduling: All games, practice, league all -star, and post- season tournaments will be scheduled by the commissioner only after agency clearance of facilities in relation to watering schedule, renovation, and parallel activities L. Registration 1. Registration through the schools will start the first week of March 2. Initial registration will close April 1 3. All boys signing by April 1 will be placed on a team -3- 4. Late registrants may be assigned by their respective zone chairman with approval of advisory Council M. Clinic Schedules 1. The commissioner will supervise clinics for coaches, players, all program supervisors, umpires and scorekeepers 2. Clinic schedules will be part of the yearly calendar and the outlige,of points to be covered must be submitted to the advisory council for approval before presentation 3. Unexcused absence by coaches from clinics shall be reason for forfeiture of coaching assignments. N. Baseball Manual 1. Coordinating committee shall direct the writing of a baseball manual which will serve as the operation directive of this program 2. The baseball manual shall be reviewed yearly, updated and adopted by the coordinating committee at their November meeting 0. The Coordinating Committee shall request the development of records regarding attendance, participation, costs, accidents and injuries P. Placement Tests: Will be scheduled on the calendar to enable zone personnel to place youngsters in proper divisions based on age, skill, and size after initial age group assignments Q. Insurance 1. All youngsters playing baseball shall be adequately covered by insurance. 2. Each boy will be insured by the Boy's Club unless he specifically signs a waiver releasing all agencies of any responsibility for injuries or illness as a result of this program R. No team shall be scheduled to play less than fourteen league games in any class B or higher S. Rosters 1. Rosters size shall be kept to a workable number to encourage coaches to follow our philosophy 2. The Commissioner will determine roster size -4- IV. ADMINISTRATIVE DUTUES A. Secretaries will serve the program as needed and will be assigned by the Boy's Club. Example of duties: 1. Concerned with accounting 2. Concentrate on other areas of the program 3. Devote efforts to statistics and news releases B. Uniforms: All players uniforms will be purchased and sold by the Boys' Club on a non - profit basis 1. The uniform emblem or insignia design identifying the program shall recognize each sponsoring agency equally, no one agency shall predominate the design. The emblem design shall be approved unanimously by the executive board. C. Equipment 1. All playing equipment except shoes and gloves will be purchased and issued by the Boys' Club 2. Teams will receive complete catching gear 3. Bats will be provided for each game at game site 4. Facility equipment will be furnished by the cities 5. Umpire equipment will be furnished by each umpire D. Facilities: The cities shall assume responsibility for facilities, bleachers, backstops, restrooms, and maintenance of same E. Umpires: The cities shall pay the umpires working on facilities in their respective areas and cooperate in developing an umpire trainee program F. "C" Program" The cities shall provide the "C" league coaches G. Awards: Every boy participating in the program will receive an award provided by the Boys' Club and distributed by the Commissioner H. Scoresheets: Boys' Club will furnish scoresheets to each team I. Public Information: All information that is distributed to the public shall equally identify the three (3) co- sponsoring agencies. -5- This agreement shall be in full force and effect for a period of one year, commencing January 1 and ending December 31, and shall be automatically renewed for each successive year thereafter, unless.any party to said agreement gives thirty (30) days' notice in writing to the other parties of its desire not to renew. In Witness Whereof, the City of Costa Mesa, the City of Newport Beach and the Harbor Area Boys' Club has caused this agreement to be executed by authority of those persons whose signatures appear below, and attested by the City Clerk thereunto duly authorized, the day and year first hereinabove written. CITY OF COSTA MESA By City Manager Director of Recreation HARBOR AREA BOYS' CLUB By Boys Cub Director rest ent,Boar of erectors ATTEST: C. K. Priest City Clerk and ex- officio Clerk of the City Council of the City of Costa Mesa DATE: CITY OF NEWPORT BEACH By City Manager Director of Parks, Recreation and Beaches a HARBOR AREA BASEBALL PROGRAM POLICY AGREEMENT P ^EAMBLE The Harbor Area Baseball program will be conducted jointly by the Boys' Club of the Harbor Area, Costa Mesa Park and Recreation Department, and the Newport Beach De- partment of Parks, Beaches, and Recreation. Control shall rest equally with all agencies. I. PHILOSOPHY The objective of the Harbor Area Baseball Program is to provide any boy within the Costa Mesa - Newport Harbor Area, desiring to play baseball, an opportunity to partici- pate in baseball competition based on his individual ability, age and size. II. ORGANIZATIONAL STRUCTURE A. Executive Board: Composed of the agency heads of the three co- sponsoring organizations (three men) B. Coordinating Board: A regular designee from each of the three co- sponsoring agencies (three men) C. Commissioner: Field Supervisor D. Zone Chairman: 1. Appointed volunteers in charge of each of the seven zones 2. Not permitted to coach teams E. Classification Chairman: Person in charge of each classification F. League Chairmen: 1. Assistants to zone chairmen 2. Allowed to coach teams G. Coaches: Volunteers coaching the teams H. Coordinating Committee: Composed of coordinating board with the commissioner I. Advisory Committee: Composed of commissioner, zone, and classification chairmen J, Zone Committee: Composed of the commissioner, zone chairmen, league chair- men and coaches III. OPERATING PROCEDURES A. Executive Board 1. Will meet only when requested by the coordinating board 2. All members must vote on any change in the Policy Agreement 3. Must unanimously agree on all policy changes 4. Is responsible for the entire administration of this baseball program B. Coordinating Board 1. Shall meet each September for the purpose of evaluating previous season's program 2. Shall also meet each October and November for the purpose of initiating plans and action for the following season 3. Shall meet at other times as needed to carry out the policy of the program. 4. Is responsible for the entire baseball program maintenance and operation 5. Subject to review by Executive Board if a member of either Executive or Coordinating Board so requests C. Commissioner 1. Three agencies shall jointly provide one commissioner who will implement the total program subject to direction of the three sponsoring agencies. 2. Will join with the coordinating board in an advisory capacity to form the coordinating committee. 3. Shall be selected by unanimous agreement of the Executive Board. D. Zone Chairman 1. Zones are parallel to lines of existing unified school district boundaries and will fluctuate with them. 2. Chairman will work with commissioner in the operation of the program in his zone. 3. Will be a member of the advisory committee and will serve as head of his zone committee. -2- E. Classification Chairman: The coordinating board may appoint a chairman of each classification as it sees necessary F. League Chairman 1. Each zone will have a chairman of each classification in which it operates a complete league within its boundaries 2. Chairman of AA, A, BB, and B will assist the zone chairman in giving a smooth flow of information to coaches and parents of the zone G. Advisory Committee: Shall suggest rule changes, schedules, facility selection, assist in recruiting coaches, adopt training outlines, adopt registration and testing procedures, and carry on other responsibilities under the authority and guidance of the commissioner H. Zone Committee: Shall suggest rule changes, assist in recruiting coaches, assist in registration and placement testing, train coaches, and strive to maintain the high attitudes of fine sportsmanship attained through the years. I. Rules 1. Zone committee through their zone chairman recommend rule changes to the advisory committee 2. Advisory committee recommendations on rule changes must be approved by coordinating committee 3. Rule changes must be unanimously agreed upon to be approved. J. Calendar 1. A calendar showing all important dates shall be adopted by coordinating board in September of each year 2. The calendar shall run through the next September K. Scheduling: All games, practice, league alt -star, and post- season tournaments will be scheduled by the commissioner only after agency clearance of facilities in relation to watering schedule, renovation, and parallel activities L. Registration 1. Registration through the schools will start the first week of March 2. Initial registration will close April 1 3. All boys signing by April 1 will be placed on a team -3- 4. Late registrants may be assigned by their respective zone chairman with approval of advisory council M. Clinic Schedules 1. The commissioner will supervise clinics for coaches, players, all program supervisors, umpires and scorekeepers 2. Clinic schedules will be part of the yearly calendar and the outlige.of. points to be covered must be submitted to the advisory council for approval before presentation 3. Unexcused absence by coaches from clinics shall be reason for forfeiture of coaching assignments. N. Baseball Manual 1. Coordinating committee shall direct the writing of a baseball manual which will serve as the operation directive of this program 2. The baseball manual shall be reviewed yearly, updated and adopted by the coordinating committee at their November meeting 0. The Coordinating Committee shall request the development of records regarding attendance, participation, costs, accidents and injuries P. Placement Tests: Will be scheduled on the calendar to enable zone personnel to place youngsters in proper divisions based on age, skill, and size after initial age group assignments Q. Insurance 1. All youngsters playing baseball shall be adequately covered by insurance. 2. Each boy will be insured by the Boy's Club unless he specifically signs a waiver releasing all agencies of any responsibility for injuries or illness as a result of this program R. No team shall be scheduled to play less than fourteen league games in any class B or higher S. Rosters 1. Rosters size shall be kept to a workable number to encourage coaches to follow our philosophy 2. The Commissioner will determine roster size -4- IV. ADMINISTRATIVE DUTUES A. Secretaries will serve the program as needed and will be assigned by the Boy's Club. Example of duties: 1. Concerned with accounting 2. Concentrate on other areas of the program 3. Devote efforts to statistics and news releases B. Uniforms: All players uniforms will be purchased and sold by the Boys' Club on a non - profit basis 1. The uniform emblem or insignia design identifying the program shall recognize each sponsoring agency equally, no one agency shall predominate the design. The emblem design shall be approved unanimously by the executive board. C. Equipment 1. All playing equipment except shoes and gloves will be purchased and issued by the Boys' Club 2. Teams will receive complete catching gear 3. Bats will be provided for each game at game site 4. Facility equipment will be furnished by the cities 5. Umpire equipment will be furnished by each umpire D. Facilities: The cities shall assume responsibility for facilities, bleachers, backstops, restrooms, and maintenance of same E. Umpires: The cities shall pay the umpires working on facilities in their respective areas and cooperate in developing an umpire trainee program F. "C" Program" The cities shall provide the "C" league coaches G. Awards: Every boy participating in the program will receive an award provided by the Boys' Club and distributed by the Commissioner H. Scoresheets: Boys' Club will furnish scorerheets to each team I. Public Information: All information that is distributed to the public shall equally identify the three (3) co- sponsoring agencies. -5- This agreement shall be in full force and effect for a period of one year, commencing January 1 and ending December 31, and shall be automatically renewed for each successive year thereafter, unless.any party to said agreement gives thirty (30) days' notice in writing to the other parties of its desire not to renew. In Witness Whereof, the City of Costa Mesa, the City of Newport Beach and the Harbor Area Boys' Club has caused this agreement to be executed by authority of those persons whose signatures appear below, and attested by the City Clerk thereunto duly authorized, the day and year first hereinabove written. CITY OF COSTA MESA By City Manager Director of Recreation HARBOR AREA BOYS' CLUB By Boys Club Director President,Board of irectors .!ATTEST: C. K. Priest City Clerk and ex- officio Clerk of the City Council of the City of Costa Mesa DATE: CITY OF NEWPORT BEACH By City Manager Director of Parks, Recreation and Beaches i r HARBOR AREA BASEBALL PROGRAM POLICY AGREEMENT PREAMBLE The Harbor Area Baseball program will be conducted jointly by the Boys' Club of the Harbor Area, Costa Mesa Park and Recreation Department, and the Newport Beach De- partment of Parks, Beaches, and Recreation. Control shall rest equally with all agencies. I. PHILOSOPHY The objective of the Harbor Area Baseball Program is to provide any boy within the Costa Mesa - Newport Harbor Area, desiring to play baseball, an opportunity to partici- pate in baseball competition based on his individual ability, age and size. II. ORGANIZATIONAL STRUCTURE A. Executive Board: Composed of the agency heads of the three co- sponsoring organizations (three men) B. Coordinating Board: A regular designee from each of the three co- sponsoring agencies (three men) C. Commissioner: Field Supervisor D. Zone Chairman: 1. Appointed volunteers in charge of each of the seven zones 2. Not permitted to coach teams E. Classification Chairman: Person in charge of each classification F. League Chairmen: 1. Assistants to zone chairmen 2. Allowed to coach teams G. Coaches: Volunteers coaching the teams H. Coordinating Committee: Composed of coordinating board with the commissioner I. Advisory Committee: Composed of commissioner, zone, and classification chairmen J. Zone Committee: Composed of the commissioner, zone chairmen, league chair- men and coaches III. OPERATING PROCEDURES A. Executive Board 1. Will meet only when requested by the coordinating board 2. All members must vote on any change in the Policy Agreement 3. Must unanimously agree on all policy changes 4. Is responsible for the entire administration of this baseball program B. Coordinating Board 1. Shall meet each September for the purpose of evaluating previous season's program 2. Shall also meet each October and November for the purpose of initiating plans and action for the following season 3. Shall meet at other times as needed to carry out the policy of the program. 4. Is responsible for the entire baseball program maintenance and operation 5. Subject to review by Executive Board if a member of either Executive or Coordinating Board so requests C. Commissioner 1. Three agencies shall jointly provide one commissioner who will implement the total program subject to direction of the three sponsoring agencies. 2. Will join with the coordinating board in an advisory capacity to form the coordinating committee. 3. Shall be selected by unanimous agreement of the Executive Board. D. Zone Chairman 1. Zones are parallel to lines of existing unified school district boundaries and will fluctuate with them. 2. Chairman will work with commissioner in the operation of the program in his zone. 3. Will be a member of the advisory committee and will serve as head of his zone committee. -2- E. Classification Chairman: The coordinating board may appoint a chairman of each classification as it sees necessary F. League Chairman 1. Each zone will have a chairman of each classification in which it operates a. complete league within its boundaries 2. Chairman of AA, A, BB, and B will assist the zone chairman in giving a smooth flow of information to coaches and parents of the zone G. Advisory Committee: Shall suggest rule changes, schedules, facility selection, assist in recruiting coaches, adopt training outlines, adopt registration and testing procedures, and carry on other responsibilities under the authority and guidance of the commissioner H. Zone Committee: Shall suggest rule changes, assist in recruiting coaches, assist in registration and placement testing, train coaches, and strive to maintain the high attitudes of fine sportsmanship attained through the years. I. Rules 1. Zone committee through their zone chairman recommend rule changes to the advisory committee 2. Advisory committee recommendations on rule changes must be approved by coordinating committee 3. Rule changes must be unanimously agreed upon to be approved. J. Calendar 1. A calendar showing all important dates shall be adopted by coordinating board in September of each year 2. The calendar shall run through the next September K. Scheduling: All games, practice, league all -star, and post- season tournaments will be scheduled by the commissioner only after agency clearance of facilities in relation to watering schedule, renovation, and parallel activities L. Registration 1. Registration through the schools will start the first week of March 2. Initial registration will close April 1 3. All boys signing by April 1 will be placed on a team -3- 4. Late registrants may be assigned by their respective zone chairman with approval of advisory council M. Clinic Schedules 1. The commissioner will supervise clinics for coaches, players, all program supervisors, umpires and scorekeepers 2. Clinic schedules will be part of the yearly calendar and the outlige.of points to be covered must be submitted to the advisory council for approval before presentation 3. Unexcused absence by coaches from clinics shall be reason for forfeiture of coaching assignments. N. Baseball Manual 1. Coordinating committee shall direct the writing of a baseball manual which will serve as the operation directive of this program 2. The baseball manual shall be reviewed yearly, updated and adopted by the coordinating committee at their November meeting 0. The Coordinating Committee shall request the development of records regarding attendance, participation, costs, accidents and injuries P. Placement Tests: Will be scheduled on the calendar to enable zone personnel to place youngsters in proper divisions based on age, skill, and size after initial age group assignments Q. Insurance 1. All youngsters playing baseball shall be adequately covered by insurance. 2. Each boy will be insured by the Boy's Club unless he specifically signs a waiver releasing all agencies of any responsibility for injuries or illness as a result of this program R. No team shall be scheduled to play less than fourteen league games in any class B or higher S. Rosters 1. Rosters size shall be kept to a workable number to encourage coaches to follow our philosophy 2. The Commissioner will determine roster size -4- IV. ADMINISTRATIVE DUTUES A. Secretaries will serve the program as needed and will be assigned by the Boy's Club. Example of duties: 1. Concerned with accounting 2. Concentrate on other areas of the program 3. Devote efforts to statistics and news releases B. Uniforms: All players uniforms will be purchased and sold by the Boys' Club on a non - profit basis 1. The uniform emblem or insignia design identifying the program shall recognize each sponsoring agency equally, no one agency shall predominate the design. The emblem design shall be approved unanimously by the executive board. C. Equipment 1. All playing equipment except shoes and gloves will be purchased and issued by the Boys' Club 2. Teams will receive complete catching gear 3. Bats will be provided for each game at game site 4. Facility equipment will be furnished by the cities 5. Umpire equipment will be furnished by each umpire D. Facilities: The cities shall assume responsibility for facilities, bleachers, backstops, restrooms, and maintenance of same E. Umpires: The cities shall pay the umpires working on facilities in their respective areas and cooperate in developing an umpire trainee program F. "C" Program" The cities shall provide the "C" league coaches G. Awards: Every boy participating in the program will receive an award provided by the Boys' Club and distributed by the Commissioner H. Scoresheets: Boys' Club will furnish scoresheets to each team I. Public Information: All information that is distributed to the public shall equally identify the three (3) co- sponsoring agencies. -5- This agreement shall be in full force and effect for a period of one year, commencing January 1 and ending December 31, and shall be automatically renewed for each successive year thereafter, unless.any party to said agreement gives thirty (30) days' notice in writing to the other parties of its desire not to renew. In Witness Whereof, the City of Costa Mesa, the City of Newport Beach and the Harbor Area Boys' Club has caused this agreement to be executed by authority of those persons whose signatures appear below, and attested by the City Clerk thereunto duly authorized, the day and year first hereinabove written. CITY OF COSTA MESA By City Manager Director of Recreation HARBOR AREA BOYS' CLUB By Boys Cub Director President,Board of irectors ATTEST: Priest City Clerk and ex- officio Clerk of the City Council of the City of Costa Mesa DATE: CITY OF NEWPORT BEACH By City Manager Director of Parks, Recreation and Beaches