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HomeMy WebLinkAboutC-1113 - Architect services for additional office space in City Hall and Corona del Mar LibraryCITY OF NEWPORT BEACH COUNCILMEN Volume 21 - Page 154 by �, O m A Z G (i O c2n m O Y m O' (- December 11, 1967 N N P F x 11. A memorandum dated December 4, 1967 from the Board of Library Trustees recommending that Council consider the construction of a 2, 000 square foot portable addition to the Corona del Mar Library in order to ease the critical space shortage, was presented. The sue^ was authorized to enter into an a reement Motion x with Wil ' r, arc tect, or designn of�a Ayes x x x x x relocatable 2, 000 square foot build inv addition to the Absent x x oro( na del Mar Library and a plot plan of the available site, with the fse to be finan ed from the �Exc Building se Tax Fund, and ract to be brought ck fw Gwecil apjgaval. � AVs vft� CITY OF NEWPORT BEACH December 4, 1967 TO: MAYOR AND CITY COUNCIL FROM: Board of Library Trustees l/ SUBJECT: CORONA DEL MAR LIBRARY SPACE NEEDS DISCUSSION: As you are well aware, a critical lack of space at the Corona del Mar Library exists at the present time. City Library Consultant, Harold L. Hamill, aptly summarized this fact in his July, 1967 report to the City: "The Corona del Mar Branch is a surprisingly busy small library. The present building was opened in 1959, and its 2100 square feet have become badly crowded and outgrown. The library is well located to serve the Corona del Mar community, both for the present and the future. It is on a site large enough to permit expansion . . . The branch's book collections and service potential are severely hampered by lack of space . There is little opportunity for readers to sit in the library and study in comfort both because of the lack of room for tables and chairs and because of the noise and confusion produced by crowded conditions. Workroom space is almost non - existent." The book capacity of this library is approximately 11,500, and the existing collection of over 17,000 volumes illustrates the space problem. With a book circulation now in excess of 115,000 per year, the library falls into the large branch category, as defined by the American Library Association. This branch now has an active registration of approximately 5,540 patrons. The following table further illustrates the comparative demands on our three library facilities at the present time: COMPARATIVE USE OF NEWPORT BEACH LIBRARIES CIRCULATION PER CIRCULATION 100 SQ. FT. OF LIBRARY (1966 -67) FLOOR AREA FLOOR AREA Balboa 166,062 6,000 sq. ft. 2767.7 Mariners 112,546 5,900 sq. ft: 1907.6 Corona del Mar 111,764 2,100 sq. ft: 5322.1 When the Corona del Mar Branch was completed in 1959, the Corona del Mar area had a population of around 5,000. The population for this area is now more than 15,000. As the area is growing at a rate of approximately 2,000 per year, the use demand for the Corona del Mar Branch can be expected to grow in like manner. This is the only convenient facility available to serve the needs of residents in the new subdivisions and lands annexed to the City. In addition, the branch will continue to be increasingly used by the elementary and high school students who find that their schools lack adequate library facilities. High Mayor and City Coun* Page 2 a December 4, 1967 school students continue to fill the library to capacity during after - school hours, leaving no room for adult seating. In addition to individual student use, there are now 17 regularly scheduled classroom visits per month to this library. The most critical space needs are for a reference and children's reading area, office use, work space, storage, and a janitor's closet. It is anticipated that a building addition of approximately 2,000 square feet would satisfy the present and future needs of the Corona del May Branch. This analysis is based on the assumption that a main library facility will be constructed in conjunction with the proposed Civic Center Complex. After considering a variety of means of solving the Corona del Mar Library space problem, the Board of Library Trustees has concluded that a portable 2,000 square foot structure would best satisfy the need. By con- structing a relocatable building much like the addition to City Hall, maximum flexibility will be achieved. It will satisfy the immediate need for space and provide the City with a means of relocating this addition should experience reflect a substantial decline in the use of the Corona del Mar Branch once a new Main Library is in operation. As Mr. Hamill pointed out in his report, the present needs of the community cannot be met unless better housing of the library's functions is provided. In view of the present and predicted population of Corona del Mar, and the Civic Center planning, a reasonable expansion of the library would seem to be an addition of 2,000 square feet . This would permit book collection and service facilities to be increased within reasonable limits, but not to such an extent that the branch would become in any way a rival or duplication of the proposed new Main Library, a project of much greater magnitude." Although it was estimated in Mr. Hamill's report that the 2,000 square foot addition would likely cost around $44,000 to design and construct, the ability to satisfy the space needs with a relocatable addition precludes such an expendi- ture. It is now envisioned that the new addition can be constructed for $27,000 to $30,000. Recognizing that the Corona del May Library space shortage is critical now and that the use demand will continue to increase, the Board of Library Trustees respectfully urges the City Council to consider authorizing an immediate funding of monies necessary for this project. It is proposed that the library addition be financed either by savings realized on other capital improvement projects, the building excise tax fund, substitution for another funded capital improvement project, or by some combination of the above. This will allow for the project to be completed before the end of this fiscal year. It is envis- ioned that the .furniture and equipment needed for this addition, likely to cost approximately $7,500, will not have to be budgeted until Fiscal Year 1968 -69. RECONNENDATION: The Board of Library Trustees respectfully requests that the City Council allow the Board to meet and discuss this urgent matter further at the December 11, 1967 Study Session. © f,J c t ROGER W. HARDACRE RWH /JPD:ep Chairman cc: Board of Library Trustees City Librarian City Manager Assistant City Manager CITY of NEWPORT BEACH December 4, 1967 TO: MAYOR AND CITY COUNCIL FROM: Board of Library Trustees SUBJECT: CORONA DEL MAR LIBRARY SPACE NEEDS DISCUSSION: As you are well aware, a critical lack of space at the Corona del Mar Library exists at the present time. City Library Consultant, Harold L. Hamill, aptly summarized this fact in his July, 1967 report to the City: "The Corona del Mar Branch is a surprisingly busy small library. The present building was opened in 1959, and its 2100 square feet have become badly crowded and outgrown. The library is well located to serve the Corona del May community, both for the present and the future. It is on a site large enough to permit expansion . , . The branch's book collections and service potential are severely hampered by lack of space . There is little opportunity for readers to sit in the library and study in comfort both because of the lack of room for tables and chairs and because of the noise and confusion produced by crowded conditions. workroom space is almost non - existent." The book capacity of this library is approximately 11,500, and the existing collection of over 17,000 volumes illustrates the space problem. With a book circulation now in excess of 115,000 per year, the library falls into the large branch category, as defined by the American Library Association.. This branch now has an active registration of approximately 5,540 patrons, The following table further illustrates the comparative demands on our three library facilities at the present time: LIBRARY Balboa Mariners COMPARATIVE USE OF NEWPORT BEACH LIBRARIES CIRCULATION (1966 -67) 166,062 FLOOR AREA 6,000 sq, ft 112,546 5,900 sq. ft CIRCULATION PER 100 Std, FT, OF FLOOR AREA 2767.7 1907.6 Corona del Mar 111,764 2,100 sq. ft. 5322.1 When the Corona del Mar Branch was completed in 1959, the Corona del Mar area had a population of around 5,000. The population for this area is now more than 15,000. As the area is growing at a rate of approximately 2,000 per year, the use demand for the Corona del Mar Branch can be expected to grow in like manner, This is the only convenient facility available to serve the needs of residents in the new subdivisions and lands annexed to the City. In addition, the branch will continue to be increasingly used by the elementary and high school students who find that their schools lack adequate library facilities. High Mayor and City Council Page 2 December 4, 1967 school students continue to fill the library to capacity during after - school hours, leaving no room for adult seating. In addition to individual student use, there are now 17 regularly scheduled classroom visits per month to this library. The most critical space needs are for a reference and children's reading area, office use, work space, storage, and a janitor's closet. It is anticipated that a building addition of approximately 2,000 square feet would satisfy the present and future needs of the Corona del Mar Branch. This analysis is based on the assumption that a main library facility will be constructed in conjunction with the proposed Civic Center Complex. After considering a variety of means of solving the Corona del Mar Library space problem, the Board of Library Trustees has concluded that a portable 2,000 square foot structure would best satisfy the need. By con- structing a relocatable building much like the addition to City Hall, maximum flexibility will be achieved. It will satisfy the immediate need for space and provide the City with a means of relocating this addition should experience reflect a substantial decline in the use of the Corona del Mar Branch once a new Main Library is in operation. As Mr. Hamill pointed out in his report, the present needs of the community cannot be met unless better housing of the library's functions is provided. In view of the present and predicted population of Corona del Mar, and the Civic Center planning, a reasonable expansion of the library would seem to be an addition of 2,000 square feet . This would permit book collection and service facilities to be increased within reasonable limits, but not to such an extent that the branch would become in any way a rival or duplication of the proposed new Main Library, a project of much greater magnitude." Although it was estimated in Mr. Hamill's report that the 2,000 square foot addition would likely cost around $44,000 to design and construct, the ability to satisfy the space needs with a relocatable addition precludes such an expendi- ture. It is now envisioned that the new addition can be constructed for $27,000 to $30,000. Recognizing that the Corona del May Library space shortage is critical now and that the use demand will continue to increase, the Board of Library Trustees respectfully urges the City Council to consider authorizing an immediate funding of monies necessary for this project. It is proposed that the library addition be financed either by savings realized on other capital improvement projects, the building excise tax fund, substitution for another funded capital improvement project, or by some combination of the above. This will allow for the project to be completed before the end of this fiscal year. It is envis- ioned that the furniture and equipment needed for this addition, likely to cost approximately $7,500, will not have to be budgeted until Fiscal Year 1968 -69, RECC: MNDATION: The Board of Library Trustees respectfully requests that the City Council allow the Board to meet and discuss this urgent matter .further at the December 11, 1967 Study Session. ROGER W. HARDACRE j RWH /JPD:ep Chairman cc: Board of Library Trustees City Librarian City Manager Assistant City Manager } Q cr m Z J cr— W I— F— Qa 2 J = W ~ 3 O Z C) O O U I c v,�eon► -1!mo `o M. M M N N N M u n c O_ N M a N fp .2 to fo to to io ofoW WW(D 20000000 a J ON O, Mott N nj O O N kO P O N f7 7 c 7 O N M O LO �D f0 o tD fD tp fD 'D fD m p T 4f O_O_f OOi OOi OOi iro 6900,% H_ i a W f E n 008E i V � : } �yx r �• ?."r•: {s = i 009/ot 0 IJ IN I MEG Mots LLO? OOEE Nam CY CY N3clO VV3,k ISM: S3HU 0 : W IC) It 40 cli tD THE AMERICAN INSTITUTE OF ARCHITECTS AIA Document 8131 Standard Form of Agreement Between Owner and Architect AGREEMENT made this Hundred and :1 :1 VA 4Q on a basis of a PERCENTAGE OF CONSTRUCTION COST 17th day of Sixty Seven. City of Newport Beach, California William P. Ficker, A.I.A. April in the year of Nineteen the Owner, and the Architect. It is the intention of the Owner to construct a temporary office building of approximately 2,000 square feet. hereinafter referred to as the Project. The Owner and the Architect agree as set forth below. AIA DOCUMENT 0131 • OWNER- ARCHITECT AGREEMENT . SEPTEMBER 1966 EDITION • AIA® © THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE. N.W., WASHINGTON, D.C. 20006 0 0 I. THE ARCHITECT shall provide professional services for the Project in accordance with the Terms and Conditions of this Agreement. II. THE OWNER shall compensate the Architect, in accordance with the Terms and Conditions of this Agreement, as follows: a. FOR THE ARCHITECT'S BASIC SERVICES, as described in Paragraph 1.1, a Basic Fee computed at the following percentages of the Construction Cost, as defined in Article 3, for portions of the Project to be awarded under A Single Stipulated Sum Contract SepaFate C.:..,,1.4..d Sum CeRtF cts cc.....,....., Cost Plus Fee Contracts Nine per cent ( 9 %1 pef--E�<) Pe. eent I %) b. FOR THE ARCHITECTS ADDITIONAL SERVICES, as described in Paragraph 1.3, a fee computed as follows: Principals' time at the fixed rate of Twenty dollars ($ 20.00 ) per hour. For the purposes of this Agreement, the Principals are: Employees' time computed at a multiple of two and one -hilf ( 211j ) times the employees' Direct Personnel Expense as defined in Article . Additional services of professional consultants engaged for the normal structural, me- chanical and electrical engineering services ;t'". f hal 1 �� III 1 IgIl a t )6XXXXXXXX)0) 9� Xthe amount billed to a rc I ect or such a Ition s I es. c. FOR THE ARCHITECT'S REIMBURSABLE EXPENSES, amounts expended as defined in Article 5. d. THE TIMES AND FURTHER CONDITIONS OF PAYMENT shall be as described in Article 6. * For the purpose of this contract, the fee will be a maximum of Two Thousand and no /100 Dollars ($2,000.00). If the scope of the project is changed materially, the pro- fessional fee shall be changed in the same proportion. AIA DOCUMENT 6131 - OWNER- ARCHITECT AGREEMENT - SEPTEMBER 1966 EDITION - AIA® 2 © THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 a 4 TERMS AND CONDITIONS OF AGREEMENT BETWEEN OWNER AND ARCHITECT ARTICLE 1 ARCHITECT'S SERVICES 1.1 BASIC SERVICES The Architect's Basic Services consist of the five phases described below and include normal struc- tural, mechanical and electrical engineering services. SCHEMATIC DESIGN PHASE 1.1.1 The Architect shall consult with the Owner to as- certain the requirements of the Project and shall confirm such requirements to the Owner. 1.1.2 The Architect shall prepare Schematic Design Studies consisting of drawings and other documents illus- trating the scale and relationship of Project components for approval by the Owner. 1.1.3 The Architect shall submit to the Owner a State- ment of Probable Construction Cost based on current area, volume or other unit costs. DESIGN DEVELOPMENT PHASE 1.1.4 The Architect shall prepare from the approved Schematic Design Studies, for approval by the Owner, the Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the entire Project as to structural, mechani- cal and electrical systems, materials and such other essen- tials as may be appropriate. 1.1.5 The Architect shall submit to the Owner a further Statement of Probable Construction Cost. CONSTRUCTION DOCUMENTS PHASE 1.1.6 The Architect shall prepare from the approved De- sign Development Documents, for approval by the Own- er, Working Drawings and Specifications setting forth in detail the requirements for the construction of the entire Project including the necessary bidding information, and shall assist in the preparation of bidding forms, the Con- ditions of the Contract, and the form of Agreement be- tween the Owner and the Contractor. 1.1.7 The Architect shall advise the Owner of any ad- justments to previous Statements of Probable Construction Cost indicated by changes in requirements or general market conditions. 1.1.8 The Architect shall assist the Owner in filing the required documents for the approval of governmental authorities having jurisdiction over the Project. BIDDING OR NEGOTIATION PHASE 1.1.9 The Architect, following the Owner's approval of the Construction Documents and of the latest Statement of Probable Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals, and in awarding and preparing construction contracts. CONSTRUCTION PHASE — ADMINISTRATION OF THE CONSTRUCTION CONTRACT 1.1.10 The Construction Phase will commence with the award of the Construction Contract and will terminate when final payment is made by the Owner to the Con- tractor. 1.1.11 The Architect shall provide Administration of the Construction Contract as set forth in Articles 1 through 14 inclusive of the General Conditions of the Contract for Construction, AIA Document A201, Tenth Edition dated September 1966, and the extent of his duties and respon- sibilities and the limitations of his authority as assigned thereunder shall not be modified without his written consent. 1,1.12 The Architect, as the representative of the Owner during the Construction Phase, shall advise and consult with the Owner and all of the Owner's instructions to the Contractor shall be issued through the Architect. The Architect shall have authority to act on behalf of the Owner to the extent provided in the General Conditions unless otherwise modified in writing. 1.1.13 The Architect shall at all times have access to the Work wherever it is in preparation or progress. 1.1.14 The Architect shall make periodic visits to the site to familiarize himself generally with the progress and quality of the Work and to determine in general if the Work is proceeding in accordance with the Contract Doc- uments. On the basis of his on -site observations as an Architect, he shall endeavor to guard the Owner against defects and deficiencies in the Work of the Contractor. The Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. The Architect shall not be respon- sible for construction means, methods, techniques, se- quences or procedures, or for safety precautions and programs in connection with the Work, and he shall not be responsible for the Contractor's failure to carry out the Work in accordance with the Contract Documents. 1.1.15 Based on such observations at the site and on the Contractor's Applications for Payment, the Architect shall determine the amount owing to the Contractor and shall issue Certificates for Payment in such amounts. The is- suance of a Certificate for Payment shall constitute a rep- resentation by the Architect to the Owner, based on the Architect's observations at the site as provided in Sub- paragraph 1.1.14 and on the data comprising the Appli- cation for Payment, that the Work has progressed to the point indicated; that to the best of the Architect's knowl- edge, information and belief, the quality of the Work is in accordance with the Contract Documents (subject to an evaluation of the Work as a functioning whole upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, to minor AM DOCUMENT 8731 • OWNER - ARCHITECT AGREEMENT • SEPTEMBER 1966 EDITION • AIA 0 © THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 i deviations from the Contract Documents correctable prior to completion, and to any specific qualifications stated in the Certificate for Payment); and that the Con- tractor is entitled to payment in the amount certified. By issuing a Certificate for Payment, the Architect shall not be deemed to represent that he has made any examina- tion to ascertain how and for what purpose the Contrac- tor has used the moneys paid on account of the Contract Sum. 1.1.16 The Architect shall be, in the first instance, the interpreter of the requirements of the Contract Docu- ments and the impartial judge of the performance there- under by both the Owner and Contractor. The Architect shall make decisions on all claims of the Owner or Con- tractor relating to the execution and progress of the Work and on all other matters or questions related thereto. The Architect's decisions in matters relating to artistic effect shall be final if consistent with the intent of the Contract Documents. 1.1,17 The Architect shall have authority to reject Work which does not conform to the Contract Documents, The Architect shall also have authority to require the Contrac- tor to stop the Work whenever in his reasonable opinion it may be necessary for the proper performance of the Contract. The Architect shall not be liable to the Owner for the consequences of any decision made by him in good faith either to exercise or not to exercise his author- ity to stop the Work. 1.1.18 The Architect shall review and approve shop drawings, samples, and other submissions of the Contrac- tor only for conformance with the design concept of the Project and for compliance with the information given in the Contract Documents. 1.1.19 The Architect shall prepare Change Orders. 1.1.20 The Architect shall conduct inspections to de- termine the Dates of Substantial Completion and Final Completion, shall receive written guarantees and related documents assembled by the Contractor, and shall issue a final Certificate for Payment. 1.1.21 The Architect shall not be responsible for the acts or omissions of the Contractor, or any Subcontractors, or any of the Contractor's or Subcontractors' agents or employees, or any other persons performing any of the Work. 1.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES 1,2.1 If more extensive representation at the site than is described under Subparagraphs 1.1.10 through 1.1.21 inclusive is required, and if the Owner and Architect agree, the Architect shall provide one or more Full -time Project Representatives to assist the Architect. 1.2.2 Such Full -time Project Representatives shall be selected, employed and directed by the Architect, and the Architect shall be compensated therefor as mutually agreed between the Owner and the Architect as set forth in an exhibit appended to this Agreement. 1.2.3 The duties, responsibilities and limitations of au- thority of such Full -time Project Representatives shall be set forth in an exhibit appended to this Agreement. 1.2.4 Through the on -site observations by Full -time Proj- ect Representatives of the Work in progress, the Architect shall endeavor to provide further protection for the Owner against defects in the Work, but the furnishing of such project representation shall not make the Architect responsible for the Contractor's failure to perform the Work in accordance with the Contract Documents. 1.3 ADDITIONAL SERVICES The following services are not covered in Paragraphs 1.1 or 1.2. If any of these Additional Services are authorized by the Owner, they shall be paid for by the Owner as hereinbefore provided. 1.3.1 Providing special analyses of the Owner's needs, and programming the requirements of the Project. 1.3.2 Providing financial feasibility or other special studies. 1.3.3 Providing planning surveys, site evaluations, or comparative studies of prospective sites. 1.3.4 Making measured drawings of existing construc- tion when required for planning additions or alterations thereto. 1.3.5 Revising previously approved Drawings, Specifica- tions or other documents to accomplish changes not initi- ated by the Architect. 1.3,6 Preparing Change Orders and supporting data where the change in the Basic Fee resulting from the ad- justed Contract Sum is not commensurate with the Archi- tect's services required. 1.3.7 Preparing documents for alternate bids requested by the Owner. 1.3.8 Providing Detailed Estimates of Construction Costs. 1.3.9 Providing consultation concerning replacement of any Work damaged by fire or other cause during construc- tion, and furnishing professional services of the type set forth in Paragraph 1.1 as may be required in connection with the replacement of such Work. 1.3.10 Providing professional services made necessary by the default of the Contractor in the performance of the Construction Contract. 1.3.11 Providing Contract Administration and observa- tion of construction after the Contract Time has been ex- ceeded by more than twenty per cent through no fault of the Architect. 1.3.12 Furnishing the Owner a set of reproducible rec- ord prints of drawings showing significant changes made during the construction process, based on marked up prints, drawings and other data furnished by the Contrac- tor to the Architect. 1.3.13 Providing services after final payment to the Contractor. 1.3.14 Providing interior design and other services re- quired for or in connection with the selection of furni- ture and furnishings. 1,3.15 Providing services as an expert witness in con- nection with any public hearing, arbitration proceeding, or the proceedings of a court of record. 1.3.16 Providing services for planning tenant or rental spaces. AIA DOCUMENT 8131 • OWNER- ARCHITECT AGREEMENT • SEPTEMBER 1966 EDITION • AIA ® 4 © THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 200D6 ARTICLE 2 THE OWNER'S RESPONSIBILITIES 2.1 The Owner shall provide full information regarding his requirements for the Project. 2.2 The Owner shall designate, when necessary, a rep- resentative authorized to act in his behalf with respect to the Project. The Owner or his representative shall exam- ine documents submitted by the Architect and shall render decisions pertaining thereto promptly, to avoid unreasonable delay in the progress of the Architect's work. 2.3 The Owner shall furnish a certified land survey of the site giving, as applicable, grades and lines of streets, alleys, pavements and adjoining property; rights of way, restrictions, easements, encroachments, zoning, deed re- strictions, boundaries and contours of the site; locations, dimensions and complete data pertaining to existing buildings, other improvements and trees; and full infor- mation concerning available service and utility lines both public and private. 2.4 The Owner shall furnish the services of a soils en- gineer, when such services are deemed necessary by the Architect, including reports, test borings, test pits, soil bearing values and other necessary operations for determining subsoil conditions. 2.5 The Owner shall furnish structural, mechanical, chemical and other laboratory tests, inspections and re- ports as required by law or the Contract Documents. 2.6 The Owner shall furnish such legal, accounting and insurance counselling services as may be necessary for the Project, and such auditing services as he may require to ascertain how or for what purposes the Contractor has used the moneys paid to him under the Construction Contract. 2.7 The services, information, surveys and reports re- quired by Paragraphs 2.3 through 2.6 inclusive shall be furnished at the Owner's expense, and the Architect shall be entitled to rely upon the accuracy thereof. 2.8 If the Owner observes or otherwise becomes aware of any fault or defect in the Project or non - conformance with the Contract Documents, he shall give prompt writ- ten notice thereof to the Architect. 2.9 The Owner shall furnish information required of him as expeditiously as necessary for the orderly progress of the Work. ARTICLE 3 CONSTRUCTION COST 3.1 Construction Cost to be used as a basis for deter- mining the Architect's Fee for all Work designed or speci- fied by the Architect, including labor, materials, equip- ment and furnishings, shall be determined as follows, with precedence in the order listed: 3.1.1 For completed construction, the total cost of all such Work; 3.1.2 For work not constructed, the lowest bona fide bid received from a qualified bidder for any or all of such work; or 3.1.3 For work for which bids are not received, (1) the latest Detailed Cost Estimate, or (2) the Architect's latest Statement of Probable Construction Cost. 3.2 Construction Cost does not include the fees of the Architect and consultants, the cost of the land, rights -of- way, or other costs which are the responsibility of the Owner as provided in Paragraphs 2.3 through 2.6 inclu- sive. 3.3 Labor furnished by the Owner for the Project shall be included in the Construction Cost at current market rates. Materials and equipment furnished by the Owner shall be included at current market prices, except that used materials and equipment shall be included as if purchased new for the Project. 3.4 Statements of Probable Construction Cost and De- tailed Cost Estimates prepared by the Architect represent his best judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the Architect nor the Owner has any control over the cost of labor, materials or equipment, over the con- tractors' methods of determining bid prices, or over com- petitive bidding or market conditions. Accordingly, the Architect cannot and does not guarantee that bids will not vary from any Statement of Probable Construction Cost or other cost estimate prepared by him. 3.5 When a fixed limit of Construction Cost is estab- lished as a condition of this Agreement, it shall include a bidding contingency of ten per cent unless another amount is agreed upon in writing. When such a fixed limit is established, the Architect shall be permitted to deter- mine what materials, equipment, component systems and types of construction are to be included in the Contract Documents, and to make reasonable adjustments in the scope of the Project to bring it within the fixed limit. The Architect may also include in the Contract Documents alternate bids to adjust the Construction Cost to the fixed limit. 3.5.1 If the lowest bona fide bid, the Detailed Cost Esti- mate or the Statement of Probable Construction Cost ex- ceeds such fixed limit of Construction Cost (including the bidding contingency) established as a condition of this Agreement, the Owner shall (1) give written approval of an increase in such fixed limit, (2) authorize rebidding the Project within a reasonable time, or (3) cooperate in revising the Project scope and quality as required to re- duce the Probable Construction Cost. In the case of (3) the Architect, without additional charge, shall modify the Drawings and Specifications as necessary to bring the Construction Cost within the fixed limit. The providing of this service shall be the limit of the Architect's responsi- bility in this regard, and having done so, the Architect Shall be entitled to his fees in accordance with this Agreement. AIA DOCUMENT B131 • OWNER - ARCHITECT AGREEMENT • SEPTEMBER 1966 EDITION • AIA® © THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 ARTICLE 4 DIRECT PERSONNEL EXPENSE 4.1 Direct Personnel Expense of employees engaged on the Project includes architects, engineers, designers, job captains, draftsmen, specification writers and typists, in consultation, research and design, in producing Drawing, Specifications and other documents pertaining to the Project, and in services during construction at the site. 4.2 Direct Personnel Expense includes cost of salaries and of mandatory and customary benefits such as statu- tory employee benefits, insurance, sick leave, holidays and vacations, pensions and similar benefits. ARTICLE 5 REIMBURSABLE EXPENSES 5.1 Reimbursable Expenses are in addition to the Fees for Basic and Additional Services and include actual ex- penditures made by the Architect, his employees, or his consultants in the interest of the Project for the following incidental expenses listed in the following Subparagraphs: 5.1.1 Expense of transportation and living when travel- ing in connection with the Project for other than reg- ular trips from the office to the site, and for long distance calls and telegrams. 5.1.2 Expense of reproductions, postage and handling of Drawings and Specifications, excluding copies for Archi- tect's office use and duplicate sets at each phase for the Owner's review and approval; and fees paid for securing approval of authorities having jurisdiction over the Project. 5.1.3 If authorized in advance by the Owner, the ex- pense of overtime work requiring higher than regular rates; perspectives or models for the Owner's use; and fees of special consultants for other than the normal struc- tural, mechanical and electrical engineering services. ARTICLE 6 PAYMENTS TO THE ARCHITECT 6.1 Payments on account of the Architect's Basic Serv- ices shall be made as follows: 6.1.1 An initial payment of five per cent of the Basic Fee calculated upon an agreed estimated cost of the Project, payable upon execution of this Agreement, is the minimum payment under this Agreement. 6.1.2 Subsequent payments shall be made monthly in proportion to services performed to increase the compen- sation for Basic Services to the following percentages of the Basic Fee at the completion of each phase of the Work: Schematic Design Phase ......... 150/6 Design Development Phase ...... 350/6 Construction Documents Phase .... 750/ Bidding or Negotiation Phase ..... 800/6 Construction Phase .............. 100% 0 6.2 Payments for Additional Services of the Architect as defined in Paragraph 1.3, and for Reimbursable Expenses as defined in Article 5, shall be made monthly upon presentation of the Architect's statement of services ren- dered. 6.3 No deductions shall be made from the Architect's compensation on account of penalty, liquidated dam- ages, or other sums withheld from payments to con- tractors. 6.4 If the Project is suspended for more than three months or abandoned in whole or in part, the Architect shall be paid his Fees for Services performed prior to re- ceipt of written notice from the Owner of such suspen- sion or abandonment, together with Reimbursable Ex- penses then due and all terminal expenses resulting from such suspension or abandonment. ARTICLE 7 ARCHITECT'S ACCOUNTING RECORDS Records of the Architect's Direct Personnel, Consultant and Reimbursable Expenses pertaining to the Project, and records of accounts between the Owner and the Con- tractor, shall be kept on a generally recognized accounting basis and shall be available to the Owner or his author- ized representative at mutually convenient times. ARTICLE 8 TERMINATION OF AGREEMENT This Agreement may be terminated by either party upon seven days' written notice should the other party fail substantially to perform in accordance with its terms through no fault of the other. In the event of termination due to the fault of others than the Architect, the Archi- tect shall be paid his Fees for Services performed to ter- mination date, including Reimbursable Expenses then due and all terminal expenses. ARTICLE 9 OWNERSHIP OF DOCUMENTS Drawings and Specifications as instruments of service are and shall remain the property of the Architect whether the Project for which they are made is executed or not. They are not to be used by the Owner on other projects or extensions to this Project except by agreement in writ- ing and with appropriate compensation to the Architect. AIA DOCUMENT B131 • OWNER - ARCHITECT AGREEMENT • SEPTEMBER 1966 EDITION • AIA® © THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 0 ARTICLE 10 SUCCESSORS AND ASSIGNS The Owner and the Architect each binds himself, his partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall assign, sublet or transfer his interest in this Agreement without the written consent of the other. ARTICLE 11 ARBITRATION 11.1 All claims, disputes and other matters in question arising out of, or relating to, this Agreement or the breach thereof shall be decided by arbitration in accord- ance with the Construction Industry Arbitration Rules of the American Arbitration Association then obtaining. This agreement so to arbitrate shall be specifically enforceable under the prevailing arbitration law, 11.2 Notice of the demand for arbitration shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. The demand shall be made within a reasonable time after the claim, Cl dispute or other matter in question has arisen. In no event shall the demand for arbitration be made after institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. 11.3 The award rendered by the arbitrators shall be final, and judgment may be entered upon it in any court having jurisdiction thereof. ARTICLE 12 EXTENT OF AGREEMENT This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. ARTICLE 13 APPLICABLE LAW Unless otherwise specified, this Agreement shall be gov- erned by the law of the principal place of business of the Architect. A I A DOCUMENT 8131 -OWN ER-ARCHITECT AGREEMENT • SEPTEMBER 1966 EDITION •.AIA@ 7 © THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 A C k0%,'ED AS Tv F0, ",W Dated:Llp'�Zolsl CITY AT 0RNEY, By This Agreement executed the day and year first written above. William P. F i C�ke r ,, A . I . OWNER City of Newport Beach ARCHITECT Architect's Registration No. C=22961 by ACA DOCUMENT 9131 • OWNER - ARCHITECT AGREEMENT • SEPTEMBER 1966 EDITION •AfA® © THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N.W., WASHINGTON, D.C. 20006 0 • Z r -f � W O T T F- m C7 m � c CY C: i • 1 Index 4JITY OF NEWPORT BEA COUNCILMEN Volume 20 - e 254 `\ April 10, 1967 8. A memorandum was presented from the City Attorney dated April 6, 1967 regarding Assembly Bill 877 concerning preemption, with attached copies of said Assembly Bill. Resolution No. 6552, expressing support for Motion x Assembly Bill 877 concerning preemption, was Roll Call: adopted. Ayes x x x x x x x 9. A memorandum was presented from the City Attorney dated April 6, 1967 regarding Phase II of the Federal Beach erosion control project. Resolution No. 6553, requesting the California Legislature to enact legislation appropriating Motion x additional State funds to be used for Phase II of the Roll Call: Federal beach erosion control project, was adopted. Ayes x x x x x x x 10. A memorandum was presented from the City Attorney dated April 6, 1967 regarding modification of City- County Dock property lease, with attached copy of letter from Robert E. Harris dated March 27, 1967, and proposed Modification of Lease. The Council expressed consent to that certain docu- Motion x ment presented in draft form designated Modification Ayes x x x x x x x of Lease, which amends certain provisions of the City- County Dock Property Lease. 11. Resolution No. 6554, expressing support for an inland location (Green Line Concept) of the proposed Motion x Route 1 Freeway easterly of the City of Newport Roll Call: - Beach, was adopted. Ayes x x x x x x x 1Z. A memorandum was presented from the City Manager dated April 7, 1967 regarding additional office space requirements in City Hall. The City Manager's recommendations were approved, Motion x and the City Manager was authorized to enter into an Ayes x x x x x agreement for architectural services for additional Noes x x office space requirements in City Hall. Page 254 F -`1 ;"I TO: MAYOR AND CITY COUNCIL FROM: City Manager 0 CITY OF NEWPORT BEACH THE CITY MANAGER /dw SUBJECT: TEMPORARY ADDITIONAL CITY HALL OFFICE SPACE April 7, 1967 I am forwarding herewith a report from the Public Works Department prepared in cooperation with my office relative to alternate methods of providing temporary additional office space in back of City Hall. The various alternatives have been given careful analysis from the standpoint of total economics and function. The esti- mated net cost of the three alternatives that appear to be practical vary only from $15,840 to $16,590 for approximately 2,000 square feet over a four year period. One of the most difficult determinations to make was that of ultimate resale value. The original investment for these three alternatives varies from $23,980 to $25,865. The alternatives are recommended in the following order of preference. 1. Specially Designed Movable Building (Alternate H) Discussion: The net cost is the lowest of the acceptable al- ternatives( 15,840 or 17� per sq. ft.) and is almost as low as the cheapest buildings or buying used trailers if they were avail- able (both 1ST per sq. ft.). The building is more flexible in design and function than the other recommended alternatives and superior to prefabricated movable buildings and trailers in appearance and comfort. A building of this kind is easily adapted to meet other needs at other sites at such time as a new Civic Center is completed. Some possible uses for the movable building would be as a multi- purpose or senior citizen room in a park, or as office space at the cor- poration yard. Such a building could be made available in 90 to 120 days, depend- ing on budgetary procedures. Since the City is so close to the 1967 -68 fiscal period, budgetary provisions can be made in that year with very little delay in the ultimate construction date. Recommended Action: a) By motion, authorize the City Manager to enter into an architectural agreement with Wm. P. Ficker for a sun not to exceed $2,000 to prepare plans for a building of ap- proximately 2,000 sq. ft., specially designed to be movable and to be erected behind the City Hall. b) Direct the City Manager to have an appropriate budget amend- ment available at the next Council meeting to provide for the architectural costs and also direct him to provide for construction and other necessary financing of the ad- ditional space in the 1967 -68 budget. 0 0 Prefabricated Movable Building (Alternate E) Alternate E is very similar to the first recommendation, but is less desirable than Alternate H for the following reasons: a) More expensive. b) Not as flexible in design because it comes in prescribed modules. c) Construction is impractical through regular competitive bidding procedures (although there are several firms in competition they have different size modules and differ- ent methods of construction). It has one advantage in that it can be constructed faster. 3. Purchase New Office Trailers (Alternate F) Alternate F would be very similar in functional characteristics to Alternate E in that they both involve the assemblying of modules. The trailers are less permanent in type of construct- ion and are less attractive. They always look like trailers and aesthetically do not fit into the surroundings. For this reason, they would also not have the flexibility of future permanent use to provide for other City space needs which may arise. Trailer units are usually more appropriate for temporary office space of less than two years duration. HARVEY L. HURLBURT 0 APRIL 52 1967 TO: CITY MANAGER FROM: PUBLIC WORKS DIRECTOR SUBJECT: ADDITIONAL OFFICE SPACE FOR FISCAL YEAR 1967 -68 DISCUSSION: THE FOLLOWING ALTERNATIVES FOR OBTAINING ADDITIONAL OFFICE SPACE TO HOUSE FUNCTIONS OF THE PUBLIC WORKS AND POLICE DEPARTMENTS, INCLUDING THE POLICE CHIEF, AND ALL OF THE PERSONNEL OFFICE, HAVE BEEN INVESTIGATED: 1. RENTING OR LEASING ADDITIONAL SPACE IN NEARBY PRIVATE OFFICE BUILDINGS. 2. LEASING OR BUYING NEW OR USED TRAILERS TO INSTALL BEHIND THE CITY HALL. 3. LEASING OR BUYING A NEW OR USED PREFABRICATED MOVABLE BUILDING TO INSTALL BEHIND THE CITY HALL. 4. CONSTRUCTING AN INEXPENSIVE PERMANENT BUILDING BEHIND THE CITY HALL. 5. CONSTRUCTING A SPECIALLY DESIGNED MOVABLE BUILDING BEHIND THE CITY HALL. THE VARIOUS ALTERNATIVES HAVE BEEN COMPARED ON THE COST OF OBTAINING OFFICE SPACE FOR A PERIOD OF 48 MONTHS. THE STUDY SHOWED THAT (1) SPACE ADJACENT TO THE CITY HALL IS MORE EFFICIENT AND FUNCTIONAL THAN RENTED SPACEp AND (2) IF THERE IS ANY DELAY IN MOVING INTO A NEW CITY HALL, CITY -OWNED SPACE BECOMES INCREASINGLY LESS EXPENSIVE THAN RENTED OR LEASED SPACE. NO FURNITURE, WINDOW COVERINGS, JANITORIAL SERVICES, UTILITIES, TELE- PHONES, SUILD�MNG MAINTENANCE, OR PARKING IS INCLUDED IN ANY OF THE ALTERNATIVES EXCEPT THAT LTILITIES ARE FURNISHED IN THE GRIFFITH BUILDING. RENTED OFFICE SPACE (ALTERNATE B) A NUMBER OF NEARBY OFFICE BUILDINGS HAVE BEEN INVESTIGATED FOR POSSIBLE USE BY THE CITY. ALL HAVE THE DISADVANTAGES OF INCONVENIENCE AND LACK OF PARKING FACILITIES. SMALL OFFICES GENERALLY RENT FOR LESS PER SQUARE FOOT THAN THE Li RGER AND BETTER OFFICES; I.E., IN THE NEIGHBORHOOD OF $0.20 -$0.25 PER SQUARE FOOT PER MONTH FOR THE SMALLER, VERSUS $0.35 PER SQUARE FOOT FOR THE LARGER. THE SMALLER AND CHEAPER 4PACE IS LESS FLEXIBLE IN LAYOUT, WITH CONSIDERABLE WASTED SPACE; AND WOULD REQUIRE EXTENSIVE REMODELLING AND REVISIONS TO THE HEATING AND VENTILATING SYSTEMS AT CITY EXPENSE. BETTER BUILDINGS WITH SPACE TO LEASE, SUCH AS THE GRIFFITH BUILDING$HAVE LARGE UNBROKEN AREAS AVAILABLE WHICH ARE FLEXIBLE IN LAYOUT AND WOULD BE SUITABLE FOR CITY USE. THE OWNERS PROVIDE A NORMAL COMPLEMENT OF IMPROVEMENTS3 LEAVING THE CITY TO PROVIDE ONLY FOR EXTRAS SUCH AS THE FULL HEIGHT PARTITIONS WHICH WOULD BE REQUIRED AROUND THE POLICE CHIEFS AND PERSONNEL OFFICES. RENTED OFFICE SPACE IS NOT RECOMMENDED FOR FURTHER CONSIDERATION ON THE GROUNDS OF EXCESSIVE COSTS AS WELL AS INCONVENIENCES LACK OF PARKING AND GENERAL UNSUITABILITY FOR CITY USE. LEASING TRAILERS OR PREFABRICATED MOVABLE BUILDINGS (ALTERNATES A AND C) LARGE OFFICE TRAILERS AND PREFABRICATED MOVABLE BUILDINGS HAVE MANY CHARACTERISTICS IN COMMON. STANDARD MODULAR UNITS ARE CONNECTED TOGETHER TO FORM COMPLEXES OF ANY SIZE DESIRED. FOR PERIODS OF UP TO TWO YEARS LEASING OR RENTING IS LESS EXPENSIVE THAN BUYING. FOR PERIODS IN EXCESS OF TWO YEARS IT IS LESS EXPENSIVE TO BUY THE UNITS AND ATTEMPT TO SELL THEM LATER. THE DIFFERENCE BETWEEN TRAILERS AND PREFABRICATED MOVABLE BUILDINGS IS THAT TRAILERS HAVE WHEELS, ARE HIGHER IN SILHOUETTE, GENERALLY HAVE SMALLER WINDOWS, ARE, LESS FLEXIBLE IN LAYOUTS AND HAVE EXTERIORS,AND ROOFS OF PAINTED ALUMINUM WHEREAS MOVABLE BUILDINGS ARE LOWER, MORE FLEXIBLE IN LAYOUT, AND HAVE PLYWOOD OR IMITATION STUCCO WALLS AND CONVENTIONAL BUILT -UP ROOFS. ` TRAILERS WOULD PROBABLY BE MORE EXPENSIVE TO MAINTAIN AND WOULD NOT LAST AS LONG AS PREFABRICATED MOVABLE BUILDINGS. BUYING NEW PREFABRICATED MOVABLE BUILDINGS OR OFFICE TRAILERS (ALTERNATES E & F) BUYING NEW TRAILER.`. OR PREFABRICATED MOVABLE BUILDINGS WHICH CAN BE SOLD WHEN NO LONGER REQUIRED ARE TWO OF THE ALTERNATES RECOMMENDED, BASED ON COST ESTIMATES MADE BY THIS OFFICE. THE COST OF INSTALLING THE FACILITIES CAN BE DETERMINED WITH A Fi IR DEGREE OF ACCURACY, BUT IT IS IMPOSSIBLE TO ESTIMATE .ACCURATELY THE RFShLF VAI.UF. rnUR YEARS FROM NON. THE REASONS FOR THIS 'ARE: -(HE PRESENT Ri. -ACC STATIST .ICS ARE.SCARC.F AS 80jJ' OF ALL BUYERS KEEP THE FACILITIES PE1;MAN' =NTLY. B. MOST OFFICE TRAILERS AND MOVABLE BUILDINGS ARE TAILORED TO ORDER AND AS BUYERS REQUIRE EXTENSIVE ALTERATIONS, IT IS NECESSARY TO FIND A BUYER WHO CAN USE THE CONFIGURATION OFFERED. IF ALTERA- TIONS ARE NECESSARY THE SELLING PRICE WOULD BE LESS. (z) C. FACILITIES COMING IN OFF LEASE ARE CUSTOMARILY REBUILT',AND LEASED OUT AGAIN, OR ELSE JUNKEDs THUS LIMITING AVAILABLE SALES INFORMATION. D. THE MARKET IS FLUID; AND WITH THE LARGE NUMBER OF UNITS NOW BEING BUILT, THERE COULD BE A SURPLUS NUMBER AVAILABLE IN FOUR YEARS WITH A RESULTANT DECREASE IN PRICE. E. MANY TRAILERS AND MOVABLE BUILDINGS BUILT FOUR YEARS AGO DO NOT MEET PRESENT BUILDING CODES, SO CANNOT BE USED IN SOME LOCATIONS; THEREFORE IT IS DIFFICULT TO SELL OLD ONES. NEW TRAILERS BUILT TO CODE MAY HAVE A BETTER RESALE VALUE. ONLY ONE MANUFACTURER CONTACTED WILL GUARANTEE TO BUY BACK A UNIT AFTER ONE YEAR FOR 50% OF THE NEW PRICE. RESALE VALUE WILL DEPEND ON HOW WELL THE UNITS HAVE BEEN MAINTAINED AND HOW WELL THE CONFIGURATION WOULD SUIT THE NEEDS OF A PROSPECTIVE BUYER. THE PHYSICAL PLANT SUPERINTENDENT AT U.C.I.p MR. CHARLES 0. REINHARDT, FURNISHED SOME PERTINENT INFORMATION. U.C.I. HAS TEMPORARY BUILDINGS OF EVERY TYPEp INCLUDING TRAILERSp PREFABRICATED MOVABLE BUILDINGSp A SPECIALLY DESIGNED MOVABLE BUILDINGp AND SEVERAL BUTLER STEEL BUILDINGS WITH DEGREES OF FINISH VARYING FROM BARNS TO PERMANENT OFFICE QUALITY BUILDINGS. THE PREFABRICATED MOVABLE BUILDING OF 3300 SQUARE FEET WHICH HOUSES THE UNIVERSITY'S COMPUTER CENTER COST $I2.6D PER SQUARE FOOTp AND AFTER TWO YEARS IS ESTIMATED TO BE WORTH 48% OF NEW COST, ALTHOUGH THE UNIVERSITY HAS NOT TO DATE SOLD ANY TEMPORARY BUILDINGS. WITH REGARD TO TRAILERS., THE UNIVERSITY HAS EXPERIENCED TROUBLE WITH LEAKS IN THE CONNECTING STRIPS OF ALL OF ITS TRAILERS. BECAUSE RESALE VALUE IN FOUR YEARS CANNOT BE ESTIMATED ACCURATELY2 ARBITRARY PERCENTAGES WHICH ARE CONSIDERED CONSERVATIVE HAVE BEEN USED FOR THE RESALE VALUE OF ANY MOVABLE FACILITY, BASED ON THE ORIGINAL COST OF THE BASIC SPACE_.! THE PERCENTAGE USED IN THE STUDY FOR MOVABLE BUILDINGS IS 40% AND FOR TRAILERS 37�f BASED MAINLY ON ROUGH ESTIMATES BY THE CONTINENTAL SERVICE COMPANYP THE REAL PROPERTY ARM OF THE BANK OF AMERICA, WHICH IS A LARGE SCALE USER OF MOVABLE BUILDINGS AND TRAILERS. BUYING USED TRAILERS (ALTERNATE A MR. CHUCK PERROTp OF MINUTE SPACEp AND OTHER VENOORSp HAVE ADVISED THAT USED OFFICE TRAILERS ARE VERY SCARCE AT THE PRESENT TIME. USED TRAILERS OF VARIOUS OTHER TYPE$p PRIMARILY MOBILE HOMES, ARE AVAIL- ABLE AT ALL TIMES2 ALTHOUGH THE BUYER MUST BE WILLING TO MAKE COMPROMISES. IT WOULD BE POSSIBLE TO SECURE A NUMBER OF SEPARATE USED TRAILERS AND LOCATE THEM BEHIND THE CITY HALL. THE PRICE AND THE AMOUNT OF MAINTENANCE NEEDED WOULD VARY ON CONDITION AND AMOUNT OF REFURNISHING NECESSARY. IT IS UNLIKELY THAT TRAILERS COULD BE OBTAINED OF A CONFIGURATION WHICH WOULD PROVIDE FOR EFFICIENT OFFICE OPERATIONS. FOR THIS REASONp AND BECAUSE OF THE APPEARANCE FACTOR AND THE PROBABLE HIGH DEGREE OF MAINTENANCE REQUIRED, THIS ALTERNATE IS NOT RECOMMENDED. (3) CONSTRUCTING AN INEXPENSIVE PERMANENT BUILDING BEHIND THE CITY HALL. (ALTERNATE D) CONVENTIONAL OFFICE QUALITY BUILDINGS, EITHER OF WOOD FRAME OR STEEL CONSTRUCTION HAVE THE ADVANTAGE THAT THE SIZE AND CONFIGURATION CAN BE TAILORED TO FIT THE NEEDS OF THE CITY, WITH BETTER FINISH USED IN THE POLICE CHIEFS AND PERSONNEL OFFICES; MINIMUM CONSTRUCTION IN THE JANITOR'S CLOSET; AND THE REMAINDER OF THE OFFICES SOMEWHERE IN BETWEEN IN QUALITY. FOR ESTIMATING PURPOSESO WOOD FRAME AND PLASTER BUILDINGS ARE CONSIDERED TO COST THE SAME AS STEEL BUILDINGS OF OFFICE QUALITY. MINIMUM STEEL BUILDINGS (ALTERNATE 1) AND CONVENTIONAL WOOD FRAME BUILDINGS (ALTERNATE G) CAN BE BUILT COMPLETE WITH FOUNDATIONSP UTILITIESI LIGHTINGp HEATINGp AND PARTITIONS FOR $S PER SQUARE FOOT IF IT IS DESIRED.TO ENCLOSE SPACE AT ABSOLUTE MINIMUM COST. FLOOR COVERINGSO INSULATIONp AND CEILINGS WOULD BE LEFT OUT; ELECTRICAL DUCTS WOULD BE EXPOSES; HEATING WOULD BE BY WALL HEATERS; WALLS AND PARTITIONS WOULD BE OF SINGLE WALL COMSTRUCTION ;'•AND WINDOWS ELIMINATED. MINIMUM BUILDINGS AND TENTS ARE INEXPENSIVE TO CONSTRUCT, BUT WOULD NOT MEET MINIMUM STANDARDS OF COMFORT AND EFFICIENCY FOR OFFICE USAGE. SPECIALLY DESIGNED MOVABLE WOODEN BUILDINGS (ALTERNATE H) DURING THE LATTER STAGES OF THIS STUDYO IT CAME TO OUR ATTENTION THAT THERE IS A RELATIVELY NEW DEVELOPMENT IN TEMPORARY SPACE, THE SPECIALLY DESIGNED INEXPENSIVE MOVABLE BUILDING. THERE ARE THREE EXAMPLES IN THIS AREAS ALL OF THE SAME DESIGN BY ARCHITECT WILLIAM P. FICKER. ONE IS A TEMPORARY STUDENT LOUNGE AT U.C.I.; THE SECOND IS THE OFFICE OF THE IRVINE INDUSTRIAL COMPLEX AT CAMPUS DRIVE AND MACARTMUR BOULEVARD; AND THE THIRD IS THE HUNTINGTON HARBOR SECURITY BANK BUILDING, WHICH WAS ORIGINALLY LOCATED AT THE INTERSECTION OF WESTCLIFF DRIVE AND DOVER DRIVE IN NEWPORT BEACH. THE BUILDING IS INEXPENSIVE TO CONSTRUCT; CAN BE BUILT QUICKLY BY ANY QUALIFIED LOCAL BUILDER UNDER COMPETITIVE BIDDING PROCEDURES; AND CAN BE MOVED EASILY. IT SHOULD FIND A READY RESALE MARKET AS A PROFESSIONAL OFFICE ORjAS AN OFFICE ATTACHED TO A WAREHOUSE OR LOFT BUILDING. THE SAME BUILDING ON A CONCRETE SLAB HAS BEEN USED FOR THE NEW OFFICE OF BAXTER AND CICERO SAILMAKERS AT 729 FARAD STREETS COSTA MESA. ONE DISADVANTAGE IS THAT IT IS NOT RECOMMENDED TO ADD ON TO THIS BUILDING$ AS THE 2000 SQUARE FEET SIZE IS THE MAXIMUM THAT CAN EASILY BE MOVED IN ONE PIECE. ,A COMPARISON OF COSTS OF THE VARIOUS ALTERNATIVES FOLLOWSp ARRANGED IN ORDER OF D ECRE ASIHG COST PER SQUARE FOOT. (4) RENTING ADDITIONAL OFFICE SPACE (ALTERNATE B), RENTING TRAILERS (ALTERNATE A), LEASING MOVABLE BUILDINGS (ALTERNATE C),AND BUILDING A PERMANENT OFFICE BUILDING (ALTERNATE D), ARE NOT RECOMMENDED BECAUSE OF COST. MINIMUM STEEL BUILDINGS (ALTERNATE 1), MINIMUM COST WOOD FRAME BUILDINGS (ALTERNATE G), AND TENTS, ARE NOT RECOMMENDED BECAUSE THEY DO NOT MEET MINIMUM OFFICE STANDARDS FOR SOUND AND COMFORT AND WOULD UNDOUBTEDLY DECREASE THE EFFICIENCY OF OPERATIONS. IT IS OUR OPINION THAT THE PRACTICAL ALTERNATIVES FOR SECURING TEMPORARY OFFICE SPACE APPEAR TO BE: ALTERNATE E - CONSTRUCT PREFABRICATED MOVABLE BUILDING. ALTERNATE F - BUY NEW TRAILERS ALTERNATE H - CONSTRUCT SPECIALLY DESIGNED MOVABLE WOODEN BUILDING. i OSLPN T. DEVLi FTI PUBLIC WORKS DIRLCTOR KLPINAJ (5) Z O 4 m 4n -4'W N n N N ;D O m > m N In r N i 6 > u m > r a ()i In 0 � n o > < M v a > 0 > r > r c c r z c 1n i z rn rn A > - N a i N > i i n n x N I r1 to 47p m N Y N i a) o -1 z Y z > z 30 2 m i A Y = fA O O O 3. 0 1 O S O 4 r A o c 0 o a -04 m m i N a i i x > < I > n i i S - 0 i z O C n o r o i -q O m u m m m N m A -� N f� 1 m a m 0 • A C a m a 0 n u 2 M m C C • _ r r o v - iI u u N �g on O z O z i x u 401 A C 9 z i -i n Z m - -I Cn (n n O rn to z 0 v A O 0 N -1 N 0-4 >a x O z r rn a .o fq m m m I,. e v v O yo -4 a a i N m cZiNa > m (n TJ . i _ _ Z \ f>' 0^ c O In D O > in -pr r z i < OD +pl O rn - -1 a O -04 o 0 z 2 c • O 2 > N r +� c m O w o s o z lei w O p _ m W 01% o < r o D N In a O O m N $a v G1 N 0 r v r _ >' z w01 O m W Q1 Q1 x > 6) In fOn m .a • — p OV 8 N i x f/► ; Q�1 0-5 � A O r 0 A • N OD O OD > o p> 1 0 n • CD O O u r > v m m �!► to " M III���1 O —y � m m z O IV IV p; p Q.41 O •N O a O > x n m z A z a to bF # pQp O om W i N v a i j O 6 lag I'1 > O f1 > 11 K • m > u to � �F O s ' e0► -i O co QQ O z O v q 19 f7 fa7 A u 0 0 m 25 N i v $ - - M_ u i — — y�pt' 8T VOI � VI A >• O � � M A N O z O z i x u 401 A C 9 z i -i n • • ALTERNATE "A" • RENT TRAILER SPACE (1880 SQUARE FEET) €3) 10' X 55' UNITS @ $170 MONTH $ 510 1) 10' X 35' UNITS @ $115 MONTH 11 TOTAL MONTHLY COST 25 (ONE TIME COSTS) TRANSPORTATION (2 WAY) 8 @ $35 EACH 280 SET -UP 4 @ $15 EACH 60 ASPHALT WALKS 350 ELECTRICAL SERVICE 11000 PARTITIONS .165. L.F. @ $12.00 /L.F. 1.980 TOTAL ONE -TIME COSTS 3770 RENTAL 48 MONTHS X $625 /MONTH 0 �000 TOTAL COST 3� 3 ALTERNATE "B" RENT OFFICE SPACE (2000 SQUARE FEET) 21000 SQUARE FEET @ $0.35 SQ. FT /MONTH X 48 MONTHS $33,600 INCLUDING UTILITIESI BUT NO PARKING PARTITIONING BEYOND THAT SUPPLIED BY OWNER 83 L.F. @ $12.00 1 000 3 ALTERNATE "C" LEASE PREFABRICATED MOVABLE BUILDING (1800 SQUARE FEET) LEASE (3), 10' x 60' UNITS @ $480 /MONTH X 48 MONTHS $231040 TRANSPORTATION 6 @ $35 210 SET -UP 3 @ $200 p 600 FOUNDATION $0.35 X 1800 SQUARE FEET O PARTITIONS 165 L.F. @ $12/L.F I $26;460 ELECTRICAL LUMP SUM 11000 ASPHALT SIDEWALKS 1000 SQ., FT. @ $0.35 SQ. FT. 190 TOTAL COST 271 10 ALTERNATE "D" CONSTRUCT OFFICE QUALITY PERMANENT STEEL OR WOOD FRAME BUILDING (2000 SQUARE FEET) BUILDING COMPLETE (INCLUDING ARCHITECTURAL FEES) 2000 SQ. FT. 10.00 PER SQ. FT. $20.9000 ELECTRICAL SERVICE 11000 CONCRETE SIDEWALKS O TOTAL COST 211350 ESTIMATED SALVAGE VALUE 2 DO NET COST 1 1 0 • ALTERNATE "E" • BUY PREFABRICATED MOVABLE BUILDING (1800 SQUARE FEET) BASIC COST AIR CONDITIONERS PARTITIONS ExiST DOORS W /GLASS TRANSPORTATION SETUP FOUNDATION (ASPHALT) 1800 SQ. FT. @ $10.00 SQ.FT 3 @ $56o•oo 165' @ $12 /LINEAR FT. 9 @ $180.00 3 @ $ 35.00 3 @ $ 20.00 •35 x 1800 SQ. FT. TOTAL BASIC BUILDING ELECTRICAL SIDEWALKS TO BLDG. (ASPHALT) 1000' @ $.35 SQ. FT. � TOTAL CpOpS,T, ESTIMATED RESALE VALUE (40%) X (18,000 t 1,680 t 1,880 + 12620) ALTERNATE "F" BUY NEW TRAILERS (1880 SQUARE FEET) (1� 10' x 35' PARTITIONS SETUP TRANSPORTATION ELECTRICAL ASPHALT SIDEWALKS ESTIMATED RESALE VALUE @ $5,495 EACH @ $3,965 EACH 1'65 L.F. @ $12.00 /L.F. 4 @$15 4 @$35 LUMP SUM 100 SQ. FT. @ $0.35 SQ.FT. TOTAL COST 37.5% x $20,450 NET COST ALTERNATE "G" CONSTRUCT MINIMUM COST WOOD FRAME BUILDING (2000 SQUARE FEET) BASIC BUILDING (INCLUDING ARCHITECTURAL FEE) ELECTRICAL SERVICE SIDEWALKS ESTIMATED SALVAGE VALUE 2000' @ $8.00 SQ. FT. TOTAL COST NET COST $i1,680 1,880 1,620 600 6o $2405 1,000 2 W2 16 485 ., •:• .• oo• to $16poo 1,000 17,350 1.000 ,350 0 ALTERNATE "H" • CONSTRUCT SPECIALLY DESIGNED MOVABLE WOOD FRAME BUILDING (2000 SQUARE FEET)' BUILDING 2000' @ $10.50 SQ. FT. $21,000 (INCLUDING FOUNDATIONS, ASPHALT TILE, FLOOR COVERINGS, WINDOW COVERINGS, HEATING, NO PLUMBING) ELECTRICAL SERVICE TO BUILDING 1,000 SIDEWALKS 350 ARCHITECTS FEE (INCLUDING SUPERVISION) 9% X $21,000 1.890 TOTAL COST $24,240 ESTIMATED RESALE VALUE 8 400 NET COST $15',640 ALTERNATE "I" CONSTRUCT MINIMUM STEEL BUILDING (QUONSET HUT, SOULE RANCHER, ETC,) (2000 SQUARE FEET) BASIC BUILDING FOUNDATION DOORS PARTITIONS WINDOWS HEATING LIGHTING & INT. ELECTRICAL ELECTRICAL SIDEWALKS ESTIMATED SALVAGE VALUE 2000' @ $3,00 SQ. FT 2000' @ $ .60 SQ. FT. 9 @$13.00 1651 @ i8.00 12 @ $75.00 8 PANEL -RAYS @ $100 $ 6,000 1,200 1,229015 I 0 '9 0 1,500 1,000 0 14 p2 W CONTINGENCIES 719 TOTAL COST 15,000 1 000 NET COST I ,000 SINGLE WALL CONSTRUCTION, NO CEtLINGS, CONCRETE FLOORS, WIDTH LIMITED TO 121, 20' OR CIMBINATIONS THEREOF. ALTERNATE "J" BUYING USED TRAILERS (1775 SQUARE FEET) 6 YEAR OLD TRAILERS (8' X 40,) 6 @ $1750 EACH MOVE IN 6 @ $50 SET -UP 6 @ $50 PARTITIONS, REMODELLING, PAINTING 6 @ $500 STEPS, SIDEWALKS, ETC. ELECTRICAL SERVICE ESTIMATED SALVAGE VALUE 6 @ $500 $10,500 300 300 3,000 350 1 00 TOTAL COST 15,950 000 NET COST $12,950 OR $13,000