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C-1158 - Corona del Mar Library addition, architect services
THS.aem 2/9/68 AGREEMENT FOR ARCHITECTURAL SERVICES (Addition to Corona del Mar Branch Library) THIS AGREEMENT entered into this day of 57 1968, by and between the CITY OF NEWPORT BEACH, hereinafter referred to as 'Owner ", and WILLIAM P. FICKER, A.I.A., hereinafter referred to as "Architect "; WHEREAS, Owner desires to contract with Architect for the services hereinafter described; and WHEREAS, Architect is willing to perform said services on the following terms and conditions and for the compensation hereinafter set forth; NOW, THEREFORE, the parties agree as follows: to Architect agrees to provide his professional services to accomplish the following work which is hereinafter referred to as the "project ". a. Construct an addition of approximately 2000 square feet in area to the existing Corona del Mar Branch Library building at 420 Marigold Avenue. b. Make certain alterations in the existing Corona del Mar Branch Library building. c. Develop the total Corona del Mar Branch Library site for use in conjunction with the new structure and revision. (This phase of the Architect °s services shall not include landscaping or a sprinkler system.) 2. The amount budgeted for the project, including the Architect's fee, is not more ($45,000)° The Architect °s Dollars ($4,000), unless the the request of the Owner, in be increased on the basis of the project cost. than Forty -Five Thousand Dollars Eee shall not exceed Four Thousand scope of the project is expanded at which event the Architect's fee shall ten percent (10 %) of the increase in The estimated construction cost for the project is Forty -One Thousand Dollars ($41,000). If bids received within e0' T S:aem 2/16/68 six (6) months after completion of the working drawings exceed the sum of Forty -One Thousand Dollars ($41,000), unless the scope of the project has been increased, Architect agrees to revise the plans and specifications at no cost to Owner in order to obtain bids which do not exceed said estimated construction cost. 3. The Architect's basic services shall consist of the five (5) phases hereinafter described and include normal structural, mechanical and electrical engineering services. a. Schematic Design Phase (1) The Architect shall consult with the Owner to ascertain the requirements of the project and shall confirm such requirements to the Owner. (2) The Architect shall prepare Schematic Design Studies consisting of drawings and other documents illus- trating the scale and relationship of project components for approval by the Owner. (3) The Architect shall submit to the Owner a Statement of Probable Construction Cost based on current area, volume or other unit costs. b. Design Development Phase (1) The Architect shall prepare from the approved Schematic Design Studies, for approval by the Owner, the Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the entire project as to structural, mechanical and electrical systems, materials and such other essentials as may be appropriate. (2) The Architect shall submit to the Owner a further Statement of Probable Construction Cost. c. Construction Documents Phase (1) The Architect shall prepare from the approved Design Development Documents, for approval by the Owner, 2. t A � Working Drawings and Specifications setting forth in detail the requirements for the construction of the entire project including the necessary bidding informa- tion, and shall assist in the preparation of bidding forms, the Conditions of the Contract, and the form of Agreement between the Owner and the Contractor. (2) The Architect shall advise the Owner of any adjustments to previous Statements of Probable Con- struction Cost indicated by changes in requirements or general market conditions. (3) The Architect shall assist the Owner in filing the required documents for the approval of governmental authorities having jurisdiction over the project. do Bidding or Negotiation Phase (1) The Architect, following the Owner's approval of the Construction Documents and of the latest Statement of Probable Construction Cost, shall assist the Owner in obtaining bids or negotiated pro- posals, and in awarding and preparing construction contracts. e. Construction Phase Administration of the Construction Contract (1) The Construction Phase will commence with the award of the Construction Contract and will termi- nate when final payment is made by the Owner to the Contractor. (2) The Architect shall provide Administration of the Construction Contract as set forth in Articles 1 through 14 inclusive of the General Conditions of the Contract for Construction, AIA Document A201, Tenth Edition, dated September, 1966, and the extent of his duties and responsibilities and the limitations of his 3. /w,", 0 0 authority as assigned thereunder shall not be modified without his written consent. (3) The Architect, as the representative of the Owner during the Construction Phase, shall advise and consult with the Owner and all of the Owner's instructions to the Contractor shall be issued through the Architect. The Architect shall have authority to act on behalf of the Owner to the extent provided in the General Conditions unless otherwise modified in writing. (4) The Architect shall at all times have access to the Work wherever it is in preparation or progress. (5) The Architect shall make periodic visits to the site to familiarize himself generally with the progress and quality of the Work and to determine in general if the Work is proceeding in accordance with the Contract Documents. On the basis of his on -site observations as an Architect, he shall endeavor to guard the Owner against defects and deficiencies in the Work of the Contractor. The Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. The Architect shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, and he shall not be responsible for the Contractor's failure to carry out the Work in accordance with the Contract Documents. (6) Based on such observations at the site and on the Contractor's Applications for Payment, the Archi- tect shall determine the amount owing to the Contractor and shall issue Certificates for Payment in such amounts. 4. !0'. 4 The issuance of a Certificate for Payment shall con- stitute a representation by the Architect to the Owner, based on the Architect's observations at the site as provided in Subparagraph (5) and on the data comprising the Application for Payment, that the Work has pro- gressed to the point indicated; that to the best of the Architect's knowledge, information and belief, the quality of the Work is in accordance with the Con- tract Documents (subject to an evaluation of the Work as a functioning whole upon Substantial Completion, to the results of any subsequent tests required by the Contract Documents, to minor deviations from the Con- tract Documents correctable prior to completion, and to any specific qualifications stated in the Certificate for Payment); and that the Contractor is entitled to payment in the amount certified By issuing a Certifi- cate for Payment, the Architect shall not be deemed to represent that he has made any examination to ascertain how and for what purpose the Contractor has used the moneys paid on account of the Contract Sum. (7) The Architect shall bey in the first instance, the interpreter of the requirements of the Con- tract Documents and the impartial judge of the performance thereunder by both the Owner and Contractor. The Archi- tect shall make decisions on all claims of the Owner or Contractor relating to the execution and progress of the Work and on all other matters or questions related thereto. The Architect's decisions in matters relating to artistic effect shall be final if consistent with the intent of the Contract Documents. (8) The Architect shall have authority to reject Work which does not conform to the Contract Documents. The Architect shall also have authority to require the 5e r � Contractor to stop the Work whenever in his reasonable opinion it may be necessary for the proper performance of the Contract. The Architect shall not be liable to the Owner for the consequences of any decision made by him in good faith either to exercise or not to exercise his authority to stop the Work. (9) The Architect shall review and approve shop drawings, samples, and other submissions of the Contractor only for conformance with the design con- cept of the project and for compliance with the infor- mation given in the Contract Documents. (10) The Architect shall prepare Change Orders. (11) The Architect shall conduct inspections to determine the Dates of Substantial Completion and Final Completion, shall receive written guarantees and related documents assembled by the Contractor, and shall issue a final Certificate for Payment. (12) The Architect shall not be responsible for the acts or omissions of the Contractor, or any Subcon- tractors, or any of the Contractor's or Subcontractor's agents or employees, or any other persons performing any of the Work. 4. ADDITIONAL SERVICES The following services shall be considered additional services and Owner agrees to compensate Architect for any such additional services upon an hourly basis at the rate of Twenty Dollars ($20.00) per hour for principal architects and Twelve Dollars ($12.00) per hour for other employees, subject to the condition that City shall not be liable to pay for any additional services unless such services have been authorized in writing by the Public Works Director. a. Providing special analyses of the Owner's needs, and programming the requirements of the project. 6. M b. Providing financial feasibility or other special studies. c. Providing Detailed Estimates of Construe- tion Costs. d. Providing consultation concerning replace- ment of any Work damaged by fire or other cause during construction, and furnishing professional services of the type set forth in Paragraph 3. as may be required in con- nection with the replacement of such Work. e. Providing professional services made neces- sary by the default of the Contractor in the performance of the Construction Contract. f. Furnishing the Owner a set of reproducible record prints of drawings showing significant changes made during the construction process, based on marked up prints, drawings and other data furnished by the Con- tractor to the Architect. g• Providing interior design and other services required for or in connection with the selection of furni- ture and furnishings. h• Providing services as an expert witness in connection with any public hearing, arbitration proceed- ing, or the proceedings of a court of record. io Providing services for planning tenant or rental spaces. 5. This agreement.may be terminated by either party upon five (5) days' written notice. In the event of termination by Owner without fault on the part of Architect it is agreed that Owner shall pay Architect for its actual services completed to the date of notice of termination on the basis of the hourly rates set forth in Paragraph 4. hereof, provided that Architect shall turn over to Owner all drawings, plans, memoranda and other written matter in Architect's possession relating to the project. 6. Architect's fee shall be payable on the follow- ing schedule: 7� .i a° Schematic design phase ° ° ° ° ° ° ° ° ° ° ° °. °$ 600.00 b° Preliminary design phase ° ° ° ° ° ° °° ..$ 800 °00 c° Construction documents .............. $1600 °00 d° Award of contract ° ° °. °. ° °. ° ° ° ° ° ° °..$ 200 °00 e° Completion of construction ° ° ........ $ 800 °00 TOTAL $4000°00 7° Architect shall furnish Owner with twelve (12) com- plete sets of the completed plans and specifications without additional cost to Owner. 8° City shall incur no obligations for reimbursable expenses to Architect without the prior written approval of the Public Works Director. CITY OF -NEYP E H Mayor APP VED AS TO FORM- L _Attest. . u y AtH e our City torney City--Clerk/ Owner Fi WILLIAM P ICRER9 A.I.A. Architect TO: CITY COUNCIL FROM: Public Works Department SUBJECT: ARCHITECTURAL SERVICES RECOMMENDATIONS: February 13, 1968 Ci �o r Y 'F FOR PROPOSED ADDITION TO CORONA DEL MAR BRANCH LIDRARY Approve the agreement for architectural services with William P. Ficker. 2, Adopt a resolution authorizing the Mayor and City Clerk to execute the agreement. 3. Approve a budget amendment in the amount of $3,000 for the architectural services, DISCUSSION: On December 12, 1967, the City Council authorized the staff to enter into an agreement with William P. Ficker for design of a relocatable 2,000 sq. ft. addition to the Corona del Mar Library, including preparation of site development plans. It was directed that the fee be paid from the Building Excise Tax-Fund and that the contract be approved by the City Council. Mr. Ficker has submitted a proposal in which he proposes to design the building and site improvements, and supervise the construction for the sum of $4,000, which is approximately 10% of the estimated construction contract cost. If the cost of the new building alterations to'existing building, site devel- opment, and architectural fee exceeds $45,000", the architect will be required to modify the plans and specifications at no cost to the City. The total cost of the project is estimated to be: Architect's fee $ 4,000 2,000 square foot addition 30,000 Alterations to existing building 6,000 Site development 5,000 Sub -total 7000 Plant Material and sprinklers for installation by City Forces 1,500 Furnishings and shelving 7,500 Total Cost $54,000 The $30,000 for the new building is in keeping with the estimated figure listed in the memorandum to the City Council for the Library Board, dated December 4, 1967. The proposal provides that 75% of the architect's fee is payable upon approval by the City of construction drawings and documents. The remaining 25% of the fee is for supervision of construction. Therefore, the amount of money to be appropriated at this time is $3,000. At the time construction funds are � th remaining 25% of the architect's fee will be included. 1.1 13_Z pY 57 February 13, 1968 Page 2 - City Council Subject: Architectural Services The staff will work with the Library Board and the architect to secure an economical building adequate for the purpose intended, and commensurate in quality with the temporary building recently erected behind the City Hall. Upon completion of the plans, and depending on the availability of funds, the staff will recommend to the City Council whether to appropriate funds to construct a portion or all of the project in the current fiscal year,or to budget for its construction in the 1968 -69 fiscal year. J seph T, I in P blic Wo k Director %ldg (U) 0 1 i ASOLUTIM MO, 6702 A SEMUTION OF TRW ; , . ,: THE CITY OF UMMT AN .N: ?R...i:ty�.. * t . WtLXJAX 1. IrIUM 0 5 11 WMM", the" has been Bresented to the City Commit of the City of Wrwpore teach a gaertain amt for architectural 7l1wervicsa bomeft the City of Kowport Beach mod Ivillim P. FUker 8llia aomection With the eanstrMtion Of as addition to the Corona 9 del Nor Bramah Libraxy, mud I 10 WHOPAS. the City Counell has cmuLdered the tores and 111 onditions of said aBreemont and found them to be reasonable and 12 ------- 9 131 NWe . � r U It R that said apeeaent for 141arcSiteetwral services be am roved and the Wayor and City Cleft 15 are hereby outbo riaod and directed to execute the !stem cane behalf 16 110 the City of Om"rt Bambe 1711 ADOPM tbis _IalL. day of February. 1968. 1911 Vice lO-Yor 20i�= Tt 21 II R..iF� 4s4�1Fg 22 23 24i 25 i) 26 271 I 281 29 30 I� 31 i 3211 I r� CITY OF NEWPORT BEACH CITY ATTORNEY DEPARTMENT To: City Clerk From: City Attorney LJ February 9, 1968 517 Subject: Agreement for architectural services with William P. Ficker Transmitted are ten copies of the of which was approved by the City December 11, 1967, with direction back to the Council for approval. adopted by the City Council, will authorize its execution on behalf subject agreement, preparation Council at their meeting of that the contract be brought The attached resolution, if approve the agreement and of the City. It is requested that copies of the agreement be attached to the agenda packages of the members of the Council for the February 13 meeting. We are furnishing copies to the City Manager and Public Works Director for their information. THS:mec Atts. cc - City Manager Public Works Director �y 7J. Tu11ypH. Se ur City Attorne 57 Date March 4, 1968 TO: Public Works Department FROM: City Clerk SUBJECT: Contract No. C -1158 Project Design Corona del Mar Library building addition J Attached is a signed copy of subject contract for your files if you wish to retain a copy. On this date, we transmitted a copy to William Ficker. Axla�hed�S_� g48y_4 91i2? @ &-J 9QVIL3r.1L 14Lildl ?SD11tId1lQ11}E_GQOUluiar-- Contractor: Address: ee[, u rre... ,. nt..a ue -..t Amount: $--hl Effective Date Resolution No. Laura Lagios LL: dg Att. cc: Finance Department IQ • Mr. William P. Ficker, A. I. A. 446 N. Newport Boulevard Newport Beach, California 92660 Dear Sir: 0 C, I /3-a March 4, 1968 Enclosed is an executed copy of agreement between you and the City of Newport Beach for architectural services in connection with the addition to the Corona del Mar Branch Library. Yours very truly, Laura Lagios City Clerk City of Newport Beach LL:dg Encl. • • CITY OF NEWPORT BEACH CITY ATTORNEY DEPARTMENT To: City Clerk From: City Attorney February 28, 1968 Subject: Agreement for architectural services with William P. Ficker Transmitted herewith are three copies of subject agreement which have been executed by Mr. Ficker. After execution on behalf of the City please forward a fully executed copy to Mr. Ficker. ,"1 �,/ / Tull "H. NSeymour City Attorney THS:aem Atts. CITY OF NEWPORT BEACH CITY ATTORNEY DEPART11ENT February 16, 196E To: Public Works Director (Attention: Ken Perry) From: City Attorney Subject: A .-regiment for architectural services with William P. Ficker _ransmitted herewith are three copies of the revised agreement r -th TvUlliam P. Ficl:er for services in connection with the Corona del liar Library addition. This ag-reement was approved by the Council on February 13, 1968. `�s suggested that Mr. Ficker's signature be obtained prior to its execution by the Mayor and City Clerk on behalf of the City, following which an executed copy will be furnished Mr. Ficker. Tully H. Seymour City Attorney .;.tts. cc - City Hanager City Clerk r OLVTM W 6702 I-tomrr MUM ?I FICKU 4 5 MUMUS, there bran been prosented to the city Council of 6 the City of Newport Beach a atartvU aatroa mat for architectural 7 servie" between the City of Newport Rafth and Villiemt P, yicker a J in commtim eith the Construction of an addition to the Carona 9 del Her Braa=h Library= quad 101 5;002"9 the City Comeltl has considered the to rgo amd 11 ,conditions of said agreement and found them to be reatseewhie md 12 ngatluebla }y 13 : THMRMZ& U IT RU" YO that said apsement for 14 architectural services he approved and the mayor and City dleri 15 I are hereby aaathorised and directed to execute the seas aaz behalf. 16 of the City of import Noach, 17 AWPM this ^ day of February,, 1468, 18 19 Vice y'*' 20 A 3'ITtST. 21 22 city Clark i 23 II I; 24 i1 25 26 27,1 28 I' 29 it .30 31 32 l ClIf OF NEWPORT BEACH February 5, 1968 TO: BOARD OF LIBRARY TRUSTEES FROM: City ,tanager and Librarian SUBJECT: PROPOSED ADDITION TO CORONA DEL MAR BRANCH LIBRARY A meeting was held in the City Manager's office on January 25, 1968 to clarify procedures and responsibilities for the development of the proposed addition to the Corona del Mar branch library, Present were: AV, Roger Hardacre Mrs. Dorothea Sheely Mr. Harvey L. Hurlburt Mr, James P. DeChaine Mr. Thomas Woodruff Mr, Joseph T. Devlin Mr, Kenneth Perry President, Board of Library Trustees City Librarian City Manager Assistant City Manager Assistant City Attorney Public Works Director Assistant City Engineer The foiiowing points were discussed: 1, Mr. Hardacre announced that he had designated Mrs. Banning and Mrs. Sheely to work with the architect to establish the functional requirements of the project and suggest a general floor plan which would be suit- able. Mrs. Banning and Mrs. Sheely are authorized to speak for the Board of Library Trustees concerning technical requirements and spatial requirements during the preliminary design stages of the project. 2. The Public korks Department will administer the archi- tectural services contract, starting with the preparation of a contract by the City Attorney, securing approval of the contract by the architect, City Manager and the City Council, and then following through to completion of the pro ect.. 3. It was agreed by Mr. Hardacre and Mrs, Sheely that approximately two thousand square feet os additional space is required. Provision should be made for an office; a workroom; a restroom for the staff; and a small room used mainly for book display and shelf space, but which could be closed off by folding doors for group discussions. 1�Here possible, these special purpose rooms should be located in the new addition, 4. Shelves are not to be included in the architect's contract as it is intended to have them designed and installed under separate contract in accordance with the requirements established by the City Librarian. JW 0 Board of Library Trustees Page 2 �I February 5, 1968 s. The staff and the architect will present an estimate to the City Council that will include the total cost for complete development of the library addition and site. The estimate will be broken into component parts so that if desired, the project may be built in stages, depending upon availability of funds. When the costs are known, a recommendation will be made to the City Council by the City Manager as to how much of the project can be built with available funds. 6. The Board of Library Trustees will be asked to approve the work at the end of the following stages: a.. Schematic design phase; b. Preliminary design phase; c= Construction drawings; d. Completion. 7. The following table summarizes the procedure which will be followed as the project progresses through its various stages: CONTRACT STAGE APPROVAL RE Q IRED BY: Public Works Department city Attorney City Manager Library Board City Council Contract x x x x Schematic Design x x x Preliminary Design x x x Construction Doc. x x x x x Bid Phase x x Completion x x x x Harvey L. Hu r urt City Manager ep Dorothea S eely City Librarian DI$pOS1IlON: FILE. �Y OF NEWPORT BEACH iAND y -AL i '1" B¢ December 4, 1967 CI COUNCI� j^ - FROM: Board of Library Trustees G� SUBJECT: CORONA DEL MAR LIBRARY SPACE NEEDS DISCUSSION: As you are well aware, a critical lack of space at the Corona del Mar Library exists at the present time. City Library Consultant, Harold L. Hamill, aptly summarized this fact in his July, 1967 report to the City: "The Corona del Mar Branch is a surprisingly busy small library. The present building was opened in 1959, and its 2100 square feet have become badly crowded and outgrown. The library is well located to serve the Corona del Mar community, bosh for the present and the future. It is on a site large enough to permit expansion . . . The branch's book collections and service potential are severely hampered by lack of space . There is little opportunity for readers to sit in the library and study in comfort both because of the lack of room for tables and chairs and because of the noise and confusion produced by crowded conditions. Workroom space is almost non - existent." The book capacity of this library is approximately 11,500, and the existing collection of over 17,000 volumes illustrates the space problem. With a book circulation now in excess of 115,000 per year, the library falls into the large branch category, as defined by the American Library Association. This branch now has an active registration of approximately 5,540 patrons. The following table further illustrates the comparative demands on our three library facilities at the present time: COMPARATIVE USE OF NEWPORT BEACH LIBRARIES CIRCULATION LIBRARY (1966 -67) Balboa 166,062 FLOOR AREA 6,000 sq. ft Mariners 1120546 5,900 sq. ft. CIRCULATION PER 100 SQ. FT. OF FLOOR AREA 2767.7 1907.6 Corona del May 111,764 2,100 sq. ft. 5322.1 When the Corona del Mar Branch was completed in 1959, the Corona del Mar area had a population of around 5,000. The population for this area is now more than 15,000. As the area is growing at a rate of approximately 2,000 per year, the use demand for the Corona del Mar Branch can be expected to grow in Ii ke manner. This is the only convenient facility available to serve the needs of residents in the new subdivisions and lands annexed to the City. In addition, the branch will continue to be increasingly used by the elementary and high school students who find that their schools lack adequate library facilities. High =" Mayor and City Coup`. Page 2 December 4, 1967 57 school students continue to fill the library to capacity during after - school hours, leaving no room for adult seating. In addition to individual student use, there are now 17 regularly scheduled classroom visits per month to this library. The most critical space needs are for a reference and children's reading area, office use, work space, storage, and a janitor's closet. It is anticipated that a building addition of approximately 2,000 square feet would satisfy the present and future needs of the Corona del Mar Branch. This analysis is based on the assumption that a main library facility will be constructed in conjunction with the proposed Civic Center Complex. After considering a variety of means of solving the Corona del Mar Library space problem, the Board of Library Trustees has concluded that a portable 2,000 square foot structure would best satisfy the need. By con- structing a relocatable building much like the addition to City Hall, maximum flexibility will be achieved. It will satisfy the immediate need for space and provide the City with a means of relocating this addition should experience reflect a substantial decline in the use of the Corona del Mar Branch once a new Main Library is in operation. As Mr. Hamill pointed out in his report, the present needs of the community cannot be met unless better housing of the library's functions is provided. In view of the present and predicted population of Corona del Mar, and the Civic Center planning, a reasonable expansion of the library would seem to be an addition of 2,000 square feet . This would permit book collection and service facilities to be increased within reasonable limits, but not to such an extent that the branch would become in any way a rival or duplication of the proposed new Main Library, a project of much greater magnitude." Although it was estimated in Mr. Hamill's report that the 2,000 square foot addition would likely cost around $44,000 to design and construct, the ability to satisfy the space needs with a relocatable addition precludes such an expendi- ture. It is now envisioned that the new addition can be constructed for $27,000 to $30,000. Recognizing that the Corona del Mar Library space shortage is critical now and that the use demand will continue to increase, the Board of Library Trustees respectfully urges the City Council to consider authorizing an immediate funding of monies necessary for this project. It is proposed that the library addition be financed either by savings realized on other capital improvement projects, the building excise tax fund, substitution for another funded capital improvement project, or by some combination of the above. This will allow for the project to be completed before the end of this fiscal year. It is envis- ioned that the furniture and equipment needed for this addition, likely to cost approximately $7,500, will not have to be budgeted until Fiscal Year 1968 -69. RECOMM2ENDATION: The Board of Library Trustees respectfully requests that the City Council allow the Board to meet and discuss this urgent matter further at the December 11, 1967 Study Session. �c iI n /��\ ROGER W. HARDACRE l RWH /JPD:ep Chairman cc: Board of Library Trustees City Librarian City Manager Assistant City Manager PLEASE RETURN TO: LAURA LAGIOS, CITY CLERK - . 17746 CITY OF NEWPORT BEACH BOOK 8859 PAGE 147 3 :00 rvEY.`POaT BOULEVARD EEACH, CALIF. 92,560 NOTICE OF COMPLETION PUBLIC WORKS To All Laborers and Material Men and to Every Other Person Interested: YOU WILL PLEASE TAKE NOTICE that on December 2, 1968 , the Public Works project consisting of Corona del Mar LaJDrary ion - on wtuch Gentosi Brothers was the contractor, and The American Insurance Company was the surety, was completed. !'TTV n17 ATL'uTDnDT RL'Ai-T7 I, the undersigned, say: I am the Public Works Director of the City of Newport Beach;. the foregoing Notice of Completion is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on January 28, 1969 at Newport Beach, California. I, the undersigned, I am the City Clerk of the City of Newport Beach; the City Council of said City on January 27, 1969 accepted the above described work as completed and ordered that a Notice of Completion be filed. I declare under penalty of perjury that the foregoing is true and correct. Executed-on January 28, 1969 at Newport Beach, California. FREE C4 f)WVt1E DED AT REQUEST OF TY OF NEWPORT a" FICIAL RECORDS OF GE COUNTY, CALIF. JAN 29 1969 CARLYLE County RMrdff 0 a CITY OF NEWPORT BEACH CALIFORNIA City Hall 3300 W. [Newport Blvd Area Code 714 673 -2110 Date: January 28% 1969 Mr. J. Wylie Carlyle County Recorder P. 0. Box 238 Santa Ana, California 92702 Dear Mr. Carlyle: Attached for recordation is Notice of Completion of Public Works project consisting of Corona del Mar Ubrwy Addition Contract No. 1.158 on which Gentosi Brothers was the Contractor and The American Insurance Canpany was the surety. Please record and return to us. Very truly yours, Laura Lagios City Clerk City of Newport Beach LL: ih Encl. IV FROM CITY COUNCIL Public Works Department January 27, 1969 E SUBJECT: ACCEPTANCE OF CONSTRUCTION OF THE ADDITION TO THE CORONA DEL MAR LIBRARY (C -1158) RECOMMENDATIONS: 1. Accept the work. 2. Authorize the City Clerk to file a Notice of Completion. 3. Authorize the City Clerk to release the bonds 35 days after the Notice of Completion has been filed. DISCUSSION: The contract for construction of the addition to the Corona del Mar Library has been completed to the satisfaction of the architect and of the City staff. A copy of a letter from the Architect, William P. Ficker, A.I.A., is attached for reference. The bid price was: Amount of change orders: Total contract cost: $35,175.00 1= Change Order No. 1, in the amount of $541.00, provided for panic hardware on the existing front door, two underground drains from the parking lots, and two additional foundation pads. This change order exceeded $500.00 and was approved by the Council on September 23, 1968. Change Order No. 2, in the amount of $154.00, provided for revisions to the charging desk in order to make it more functional and comfortable. Change Order No. 3, in the amount of $453.75, provided for the installation of planters with redwood headers along the masonry wall at the north side of the library property, and for grading and paving to eliminate an earthen drainage ditch beside the fire station. In addition to the above costs, the appropriations for the project are to finance the architect's fee of $4,114.87, the purchase of furniture and fixtures, and landscaping costs. The latter work has not yet been completed. The financing for the project is as follows: Budgeted in Account 27- 7097 -011 $50,345.00 Budgeted for furniture in Account 27- 7094 -016 3,655.00 Budgeted for portion of Architect's fee in 1967 -68 3,000.00 Total $57,000.5-0 w Page 2 E -/3 January 27, 1969 Subject: Acceptance of Construction of the Addition to the Corona del Mar Library (C -1158) The above figures were adjusted slightly from the original appropriations on October 28, 1968, when the Council approved a transfer of $905.00 from the construction appropriation to the furniture appropriation to provide for the purchase of drapery materials. The Contractor was Gentosi Brothers of Costa Mesa. The Architect was William P. Ficker, A.I.A. The contract date of completion was December 3, 1968. The building was opened to the public on December 2, 1968. oseph ublic BBN /ldg Att. .Q Devlin ks Director WILLIAM PICKER, A. I. A. Architecture and Planning SUITE 202 • 446 N. NEWPORT BLVD., NEWPORT BEACH, CALIF. • 646 -7789 January 9, 1969 City Council City of Newport Beach 3300 West Newport Boulevard Newport Beach, California Reference: Corona del Mar Library Addition Gentlemen: We have inspected the Corona del Mar Library building addition and find it to be substantially complete and in compliance with the construction documents prepared by this firm. As the Architect for the City of Newport Beach, Corona del Mar Library, we recommend that the City Council accept this building as complete and in accordance with your contract with Gentosi Bros. General'Contractor. Respectfully, 14162z; � William P. Ficker, A.I.A. WPF:etm Copy to. Gentosi Bros. >- 13- �9 t WILLIAM P•FICKER, A. I. A. Architecture and Planning SUITE 202 • 446 N. NEWPORT BLVD., NEWPORT BEACH, CALIF. • 646 -7739 January 9, 1969 City Council City of Newport Beach 3300 West Newport Boulevard Newport Beach, California Reference: Corona del Mar Library Addition Gentlemen: We have inspected the Corona del Mar Library building addition and find it to be substantially complete and in compliance with the construction documents prepared by this firm. a As the Architect for the City of Newport Beach, Corona del Mar Library, we recommend that the City Council accept this building as complete and in accordance with your contract with Gentosi Bros. General Contractor. Respectfully, '* pe!/z • William P. Ficker, A.I.A. WPF:etm Copy to Gentosi Bros. /- )3— d C, IL: %/_ e Q- -ti'G C+ GENTOSI BROS. CANEM CONMCrORS 1986 Omoge Aw w COSTA MESA, CALIFORNIA 548.0741 or 548 -4984 Jan. 3, 1969 14m. P. Ficker 440 N. Newport Blvd., Newport Beach, Calif. Dear Sir: In my estimation, the building known as the Newport Beach Library, Corona del ?far branch, is substantially completed in accordance with the plans and specifications prepared by William P. Ficker's office as of January 3, 1969. Yours truly, Lentos' Bros. A. Gentosi 0 0 CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGFR October 28, 1968 TO: MAYOR AND CITY COUNCIL FROM: City Manager SUBJECT: DRAPES FOR CORONA DEL MAR LIBRARY ADDITION RECONNENDATION: Approve the request to purchase drapery materials for the Corona del Mar Library addition at a cost not to exceed $905.00. DISCUSSION: The project in the 1968 -69 Capital Improvement Budget for the addition to the Corona del Mar Library inadvertently did not take into consideration the need for drapery materials. These are needed to diminish the glare from the afternoon sun as well as protect the books and carpeting in the new addition from the adverse effects of sunlight radiation. The Council- approved project provided for the building addition and some remodeling to the existing library structure, furnishings, carpeting and shelving, but did not provide for drapery materials. It is proposed that eleven panels of crater parchment flameproofed drapes be installed in conjunct- ion with this project. During the course of construction, certain savings have been realized as a result of the project costing less than the engineers' estimate. When the project is completed, there will be sufficient monies avail- able in the account to cover the cost of needed drapery materials. While this expenditure might normally not necessitate Council approval, since sufficient funds are available in the account, this does represent an item that was not specifically provided for in the contract and, therefore, prior Council approval is appropriate. It is recommended that Council authorization be given for the purchase of these drapes in order that they may be installed prior to the opening of the new addition. A Budget Amendment has been prepared which will authorize an intrafimd transfer of $905.00 in the Building Excise Tax Fund from the Corona del Mar Library addition account No. 27- 7097 -011 to the Corona del Mar Library addition furnishings account No. 27-7094 -016. JPD:ep g/` 8 HARVEY L. HURLBURT City Manager :ILE: 1 "� BY Ya es P. DeChaine Assistant City Manager S7 TO: CITY COUNCIL FROM: Public Works Department SUBJECT: ADDITION TO CORONA DEL MAR LIBRARY, CONTRACT 1158 RECOMMENDATION: September 23, 1968 /-/- Ll Approve Change Order No. 1 for the Corona del Mar Library in the amount of $541:00, DISCUSSION: Section 4 -03 of the Standard Specifications for the construction of Public Works in the City of Newport Beach requires Council approval of extra work amounting to $500 or over, The items included in Change Order No. l are enumerated below. Items 1 and 2 have been required as a result of plan checking by the Building Department, Panic hardware is required to be installed on the existing main door to the library 'because of the increase in occupant load of the remodelled building. The two storm drain inlets will collect runoff from the building roof drains and parking lot, and discharge through cast iron pipes under the sidewalk to the street. They are required by the Building Code for all buildings except residences. Item 3 is for two additional footing pads required to maintain proper clearance under the floor, ITEM COST 1 Install panic hardware on existing aluminum $154,00 door to library, 2, Construct 2 grate -type catch basins with 365.00 cast iron pipes discharging through curb, 3, Construct 2 additional concrete footings 22.00 Total Change Order No. 1 $54100 Sufficient funds for the cost of the change order are available in the appro- priation for the project, No budget amendment will be necessary, 000N IL: 9_sj 'eF elspu crow: < T � eIL FILE Jos ph T, Devlin pzl af Public Works Director KLP /ldg CITY O f;NEWPORT BEACH " CALIFORNIA +2w city s8u 9800 Newport Blvd. (714) 078.2110 LIBRARY September 18th, 1968 The Honorable City Council City of Newport Beach California, 92660 Dear Madam Mayor and Gentlemen: At the regular meeting of the Library Board of Trustees yesterday the decision was made to ask for your approval for a pre- dedication champagne reception at the new Corona del Mar Library, for the purpose of a fund - raising event. ''The Friends.of the- Library would assume all responsibilities in the hopes of deriving revenue. A similar party was arranged by the Palos Verdes District Library on July 15th, 1967. A donation of $3.00 per person was on the invitation. If there is no objection, the Friends of the Library will proceed with plans. DS:oi Very truly yours, vr� hz� ohn A. Hopwood, Chairman Library Board of Trustees 67 i C (TV PROPOSAL 1 � . CONTRACT N0. 1158 TO THE HONORABLE CITY COUNCIL' CITY OF NEWPORT BEACH, CALIFORNIA �J C' 4�RK The undersigned declares that•he has carefully exmined the location of the proposed work, that he has examined the plans and specifications prepared by William P., Ficker, Architect, ° and read the accompanying instructions to bidders, and hereby . proposes to furnish all material and do all work required to complete the work in accordance with said plans, the standard specifications of the City of Newport Beach, and the special provisions, and that he will take in full payment, therefore; the following price complete in place, to wit: ITEM QUANTITY ITEM DESCRIPTION NO. AND AMT. UNIT PRICE WRITTEN IN WORDS Base Bid 1. Lump Sum General Construction 2. Lump Sum Masonry WA11, including footings, reinforcing, complete TOTAL BID, INCLUDING ITEMS NO. 1 AND 2. TOTAL PRICE WRITTEN WORDS Thirty -five thousand one hundred seventy five TOTAL PRICE' E34680.00 $495.00 DOLLARS 35,175.00 ± • The undersigned estimates that work will be substantially complete wit, h- i n 120 calendar days. GENTOSI BROS. General Contractors (#rongg Avgnue ai 0 0 ...- --- .- .p,...... ..,. -.-.. -....- ... -v..... - ...y the required contract,with necessary'bonds within ten (10) days, not including Sunday, after having received notice that the con- tract is ready for signature; the proceeds of check or bond accompanying this bid shall become the property of the City of Newport Beach. Licensed in Accordance.with the Statutes of-the State of CaliforW5 roviding for the Registration of.Contractors, License No. Classification B 1 Accompanying this proposal is Bond (Cash, er a Check, as er's Check or Bond) in an amount not less than 10 percent of the total bid price. The undersigned is aware of the Provisions of Section 3700 of the Labor Code which require every.employer to be insured against liability for Workmen's Compensation or to undertake self - insurance in accordance with the provisions of that code, and agrees to comply with such provisions before commencing the per- formance of the work of this contract. 548 -4984 Phone Number 7 -15 -68 Date (s) Gentosi Bros. Biaaer•s name. (SEAL) (s) A. Gentosi Authorized Sqna ure Author ized Signature 1986 Orange Avenue, Costa Mesa Bidder's Address Type of rgan za on (Individual, Corporation, Co Partnership) List below names of President, Secretary, Treasurer and Manager If a corporation, and names of all co- partners if a co- partnership: • DESIGNATION OF SUB - CONTRACTORS PAGE 3 THE UNDERSIGNED CERTIFIES THAT HE HAS USED THE SUB -BIDS OF THE FOLLOWING LISTED CONTRACTORS IN MAKING UP HIS BID AND THAT THE SUB- CONTRACTORS LISTED WILL BE USED FOR THE WORK FOR WHICH THEY BID, SUBJECT TO THE APPROVAL OF THE CITY ENGINEER, AND IN ACCORDANCE WITH THE APPLICABLE PROVISIONS OF THE SPECIFICATIONS. NO CHANGE MAY BE MADE IN THESE SUB- CONTRACTORS EXCEPT UPON THE PRIOR APPROVAL OF THE ENGINEER. ITEM OF WORK SUB- CONTRACTOR ADDRESS I. Drywall Reichert Santa Ana 2 Concrete Gentosi Costa Mesa Ind+ TYPE OF ORGANIZATION (INDIVIDUAL, COPARTNERSHIP OR CORPCRAT ION) 1986 Orange Avenue • Costa Mesa Li 8 -4984 ADDRESS Carp. Gentosi Costa Mesa 4. Demo. McClellan Costa Mesa Plumb. Ace Costa Mesa 5• 6 Elect. A & B Anaheim Paint. Shockley Costa Mesa 7• $ Ceramic Tile McCandles Santa Ana • Hard. Knox Santa Ana 9• 10. Floors Page Costa Mesa II. Glass Model Costa Mesa Heat. Smith Bros. Costa Mesa 62. 13. Cab. Dunrite (s) Gentosi Bros Costa Mesa BIDDER'S NAME (s) A. Gentosi AUTHORIZED SI NATURE Ind+ TYPE OF ORGANIZATION (INDIVIDUAL, COPARTNERSHIP OR CORPCRAT ION) 1986 Orange Avenue • Costa Mesa Li 8 -4984 ADDRESS Same • original . PAGE 9 NON- COLLUSION AFFIDAVIT THE BIDDERS, BY ITS OFFICERS AND AGENTS OR REPRESENTATIVES PRESF- T AT THE TIME OF FILING THIS BID, BEING DULY SWORN ON THEIR OATHS SAY, THAT NEITHER THEY NOR ANY OF THEM, HAVE IN ANY WAY, DIRECTLY OR INDIRECTLY ENTERED INTO ANY ARRANGEMENT OR AGREEMENT WITH ANY OTHER BIDDER, OR WITH ANY PUBLIC OFFICER OF SUCH CITY OF NEWPORT BEACH WHEREBY SUCH AFFIANT OR AFFIANTS OR EITHER OF THEME HAS PAID OR IS TO PAY TO SUCH BIDDER OR PUBLIC OFFICER ANY SUM OF MONEY, OR HAS GIVEN OR IS TO GIVE TO SUCH OTHER BIDDER OR PUBLIC OFFICER ANYTHING OF VALUE WHATEVER, OR SUCH AFFIANT OR AF- FIANTS OR EITHER OF THEM HAS NOT DIRECTLY OR INDIRECTLY, ENTERED INTO ANY ARRANGE- MENT OR AGREEMENT WITH ANY OTHER BIDDER OR BIDDERS) WHICH TENDS TO OR DOES LESSEN OR DESTROY FREE COMPETITION IN THE LETTING OF THE CONTRACT SOUGHT FOR BY THE AT- TACHED BIDS; THAT NO BID HAS BEEN ACCEPTED FROM ANY SUBCONTRACTOR OR MATERIALMAN THROUGH ANY BID DEPOSITORY, THE BYLAWS, RULES OR REGULATIONS OF WHICH PROHIBIT OR PREVENT THE CONTRACTOR FROM CONSIDERING ANY BID FROM ANY SUBCONTRACTOR OR MATERIAL - MAN WHICH IS NOT PROCESSED THROUGH SAID BID DEPOSITORY OR WHICH PREVENT ANY SUB- CONTRACTOR OR MATERIALMAN FROM BIDDING TO ANY CONTRACTOR WHO DOES NOT USE THE FACILITIES OF OR ACCEPT BIDS FROM OR THROUGH SUCH BID DEPOSITORY; THAT NO INDUCE- MENT OR ANY FORM OR CHARACTER OTHER THAN THAT WHICH APPEARS UPON THE FACE OF THE BID WILL BE SUGGESTED, OFFERED, PAID, OR DELIVERED TO ANY PERSON WHOMSOEVER TO INFLUENCE THE ACCEPTANCE OF THE SAID DID OR AWARDING OF THE CONTRACTS NOR HAS TH.I:; BIDDER ANY AGREEMENT OR UNDERSTANDING OF ANY KIND WHATSOEVER, WITH ANY PERSON WHOMSOEVER TO PAYS DELIVER TO, OR SHARE WITH ANY OTHER PERSON IN ANY WAY OR MANNER, ANY OF THE PROCEEDS OF THE CONTRACTS SOUGHT BY THIS BID. SUBSCRIBED AND SWORN TO BEFORE ME BY THIS DAY OF 196j, MY COMMISSION EXPIRES: NOTARY PUBLIC CLAUDIA IM. KEMPER J FOR ORIGINAOPY SEE CITY CLERK'S FILE COPY lo PAGE 10 • BIDDER'S STATEMENT OF FINANCIAL RESPONSIBILITY TECHNICAL ABILITY AND EXPERIENCE THE BIDDER IS REQUIRED TO STATE WHAT WORK OF A SIMILAR CHARACTER TO THAT INCLUDED IN THE PROPOSED CONTRACT HE HAS SUCCESSFULLY PERFORMED AND GIVE REFERENCE WHICH WILL ENABLE THE CITY COUNCIL TO JUDGE HIS RESPONSIBILITY., EXPERIENCE, SKILL, AND BUSINESS STANDING.) THE UNDERSIGNED SUBMITS HEREWITH A STATEMENT OF HIS FINANCIAL RESPONSIBILITY. THE UNDERSIGNED SUBMITS BELOW A STATEMENT OF THE WORK OF SIMILAR CHARACTER TO THAT INCLUDED IN THE PROPOSED CONTRACT WHICH HE HAS SUCCESSFULLY PERFORMED. • e � L- • r� L PAGE II • C 0 N T R A C T THIS AGREEMENT, MADE AND ENTERED INTO THIS DAY OF ' 196- Lf BY AND BETWEEN THE CITY OF NEWPORT BEACH; CALIFORNIAN HEREINAFTER DESIGNATED AS THE Gentosi Bros. CITY PARTY OF THE FIRST PART, AND HEREINAFTER DESIGNATED AS THE CONTRACTORS PARTY OF-THE SECOND PART. WITNESSETH: THAT THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS; 1. FOR AND IN CONSIDERATION OF THE PAYMENTS AND AGREEMENTS HEREINAFTER MENTIONED TO BE MADE AND PERFORMED BY THE CITYP THE CONTRACTOR AGREES WITH THE CITY TO FURNISH ALL MATERIALS AND LABOR FOR THE CONSTRUCTION OF PROPOSED ADDITION TO CORONA DEL MAR LIBRARY (CONTRACT 1158) AND TO PERFORM AND COMPLETE IN A GOOD AND WORKMANLIKE MANNER ALL THE WORK PERTAINING THERETO SHOWN ON THE PLANS AND SPECIFICATIONS THEREFOR; TO FURNISH AT 'HIS OWN PROPER COST AND EXPENSE ALL TOOLS EQUIPMENT, LABOR, AND MATERIALS NECESSARY THEREFORE (EX- CEPT SUCH MATERIALS, IF ANY, AS IN THE SAID SPECIFICATIONS ARE STIPULATED TO BE FUR- •NISHED BY THE CITY), AND TO DO EVERYTHING REQUIRED BY THIS AGREEMENT AND THE SAID PLANS AND SPECIFICATIONS. 2. FOR FURNISHING ALL SAID MATERIALS AND LABORY TOOLS AND EQUIPMENT, AND DOING ALL THE WORK CONTEMPLATED AND EMBRACED IN THIS AGREEMENT, ALSO FOR ALL LOSS AND DAMAGE ARISING OUT OF THE NATURE OF THE WORK AFORESAID, OR FROM THE ACTION OF THE ELEMENTS, OR FROM ANY UNFORESEEN DIFFICULTIES WHICH MAY ARISE OR BE ENCOUNTERED IN THE PROSECU- TION OF THE WORK UNTIL ITS ACCEPTANCE BY THE CITY, AND FOR ALL RISKS OF EVERY DE- SCRIPTION CONNECTED WITH THE WORK; ALSO, FOR ALL EXPENSES INCURRED BY OR IN CONSE- QUENCE OF THE SUSPENSION OR DISCONTINUANCE OF WORK, EXCEPT SUCH AS IN SAID SPECIFI- CATIONS ARE EXPRESSLY STIPULATED TO BE BORNE BY THE CITY; AND FOR WELL AND FAITHFULLY COMPLETING THE WORK AND THE WHOLE THEREOF, IN THE MANNER SHOWN AND DESCRIBED IN THE SAID PLANS AND SPECIFICATIONS, THE CITY WILL PAY AND THE CONTRACTOR SHALL RECEIVE IN FULL COMPENSATION THEREFORE THE LUMP SUM PRICE, OR IF THE BID IS ON THE UNIT PRICE BASIS, THE TOTAL PRICE FOR THE SEVERAL ITEMS FURNISHED PURSUANT TO THE SPECIFICATIONS NAMED IN THE BIDDING SHEET OF THE PROPOSAL, AS THE CASE MAY BE.. 3. THE CITY HEREBY PROMISES AND AGREES WITH THE SAID CONTRACTOR TO EMPLOYO AND DOES HEREBY EMPLOY THE SAID CONTRACTOR TO PROVIDE THE MATERIALS AND TO DO THE WORK ACCORDING TO THE TERMS AND CONDITIONS HEREIN CONTAINED AND REFERRED TO FOR THE PRICE AFORESAID, AND HEREBY CONTRACTS TO PAY THE SAME AT THE TIMES IN THE MANNER, AND UPON THE CONDITIONS SET FORTH IN THE SPECIFICATIONS; AND THE SAID PARTIES FOR THEMSELVES,. THEIR HEIRS, EXECUTORS, ADMINISTRATORS SUCCESSORS AND ASSIGNS DO HEREBY AGREE TO THE FULL PERFORMANCE OF THE COVENANTS HEREIN CONTAINED. 4. THE NOTICE TO BIDDER • THE PLANS AND SPECIFICATIONS, TIES HERETO, OR WHEN REQUIRED PLANS AND SPECIFICATIONS, ARE MENT. S, INSTRUCTIONS TO BIDDERS, CONTRACTORS PROPOSALS AND AND ALL AMENDMENTS THEREOF WHEN APPROVED BY THE PAR - BY THE CITY IN ACCORDANCE WITH THE PROVISIONS OF THE HEREBY INCORPORATED IN AND MADE PART OF THIS AGREE- 217/67 • PAGE 12 5. PURSUANT TO THE LABOR CODE OF THE STATE OF CALIFORNIA, THE CITY COUNCIL HAS ASCERTAINED THE GENERAL PREVAILING RATES OF PER DIEM WAGES FOR EACH CRAFT OR TYPE OF •WORKMAN NEEDED TO EXECUTE THE CONTRACT AND A SCHEDULE CONTAINING SUCH INFORMATION IS INCLUDED IN THE NOTICE INVITING BIDS AND IS 114CORPORATED BY REFERENCE HEREIN. 6. THE CONTRACTOR SHALL ASSUME THE DEFENSE OF AND INDEMNIFY AND SAVE HARMLESS THE CITY, THE DIRECTOR OF PUBLIC WORKS, AND THEIR OFFICERS AND EMPLOYEES, FROM ALL CLAIMS, LOSS, DAMAGE, INJURY, AND LIABILITY OF EVERY KIND, NATURE, AND DESCRIPTION, DIRECTLY OR INDIRECTLY ARISING FROMTHE:PERFORMANCE OF THE CONTRACT OR WORK, REGARDLESS OF RESPONSI- BILITY FOR NEGLIGENCE; AND FROM ANY AND ALL CLAIMS, LOSS, DAMAGE, INJURY, AND LIABILITY, HOWSOEVER THE SAME MAY BE CAUSED, RESULTING DIRECTLY OR INDIRECTLY FROM THE NATURE OF THE WORK COVERED BY THE CONTRACT, REGARDLESS OF RESPONSIBILITY FOR NEGLIGENCE. IN WITNESS WHEREOF, THE PARTIES HERETO HAVE CAUSED THIS CONTRACT TO BE EXECUTED THE DAY AND YEAR FIRST ABOVE WRITTEN. ATTEST: A, CITY CLERK APPROVED AS TO FORM: Jln CITY ATT Y • CITY OFtNEWPORT BEAC , C IFORNIA BY: aMIM�� MAYOR BY: TITLE ITLE • Bond No. SC 7102174 • Premium included in Performance PAGE 5 Bond. LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS, THAT WHEREAS, THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, STATE OF CALIFORNIA, BY MOTION ADOPTED July 22, 1968 .- Gentosi Bros. HAS AWARDED TO HEREINAFTER DESIGNATED AS THE "PIRINCIPAL"p A CONTRACT FOR proposed addition to .Corona del Mar Library (Contract 1158) IN THE CITY OF NEWPORT BEACH, IN STRICT CONFORMITY WITH THE DRAWINGS AND SPECIFI- CATIONS AND OTHER CONTRACT DOCUMENTS ON FILE IN THE OFFICE OF THE CITY CLERK. WHEREAS, SAID PRINCIPAL HAS EXECUTED OR IS ABOUT TO EXECUTE SAID CONTRACT AND THE TERMS THEREOF REQUIRE THE FURNISHING OF A BOND WITH SAID CONTRACT, PROVIDING THAT IF SAID PRINCIPAL OR ANY OF HIS OR ITS SUBCONTRACTORS, SHALL FAIL TO PAY FOR ANY MATERIALS, PROVISIONS, PROVENDER, OR OTHER SUPPLIES OR TEAMS USED IN, UPON, FORS OR ABOUT THE PERFORMANCE OF THE WORK AGREED TO BE DONE, OR FOR ANY WORK OR LABOR DONE THEREON OF ANY KIND, THE SURETY ON THIS BOND WILL PAY THE SAME TO THE EXTENT HEREINAFTER SET FORTH: • NOW, THEREFORE, ,WE Gentosi Bros, AS PRINCIPAL, HEREINAFTER DESIGNATED AS THE CONTRACTOR AND THE ANIMCAN INSURANCE COIWANY AS SURETY, ARE HELD FIRMLY BOUND.UNTO THE CITY OF NEWPORT BEACH, INITHE SUM OF SEYF.N'TM THOUSAND FIVE HUNDRED EIOHTY -SEM AND 501100 - _ _ .. - - - - _ -:'DOLLARS ($17,587.50 _ - - _ -), SAID SUM BEING ONE -HALF OF THE ESTIMATED AMOUNT PAYABLE BY THE CITY OF NEWPORT BEACH UNDER THE TERMS OF THE 'CONTRACT, FOR WHICH PAYMENT WELL AND TRULY TO BE MADE WE BIND OURSELVES, OUR HEIRS, EXECUTORS AND ADMINISTRATORS, SUCCESSORS OR ASSIGNS, JOINTLY AND SEVERALLY, FIRMLY BY THESE PRESENTS. THE CONDITION OF THIS OBLIGATION IS SUCH, THAT IF THE PERSON OR HIS SUBCON- TRACTORS, FAIL TO PAY. FOR ANY MATERIALS, PROVISIONS, PROVENDER, OR OTHER SUPPLIES, OR TEAMS, USED IN, UPON, FOR, OR ABOUT THE PERFORMANCE OF THE WORK CONTRACTED TO BE DONE, OR FOR ANY OTHER WORK OR LABOR THEREON OF ANY KIND, OR FOR AMOUNTS DUE UNDER THE UNEMPLOYMENT INSURANCE CODE WITH RESPECT TO SUCH WORK OR LABOR, THAT THE SURETY OR SURETIES WILL PAY FOR THE SAME, IN AN AMOUNT NOT EXCEEDING THE SUM SPECI- FIED IN THE BOND, AND ALSO, IN CASE SUIT IS BROUGHT UPON THE BOND, A REASONABLE ® ATTORNEY'S FEE, TO BE FIXED BY THE COURT, AS REQUIRED BY THE PROVISIONS OF SECTION 4204 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. r • (LABOR AND MATERIAL BOND - CONTINUED) PAGE 6 THIS BOND SHALL INURE T.0 THE BENEFIT OF ANY AND ALL PERSONS COMPANIESS AND CORPOR- ATION ENTITLED TO FILE CLAIMS UNDER SECTION 1192.1 OF THE CODE OF CIVIL PROCEDURE SO AS TO GIVE A RIGHT OF ACTION TO THEM OR THEIR ASSIGNS IN ANY SUIT BROUGHT UPON THIS BONDS AS REQUIRED BY THE PROVISIONS OF SECTION 4205 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. AND THE SAID SURETYS FOR VALUE RECEIVED HEREBY STIPULATES AND AGREES THAT NO CHANGE. EXTENSION OF TIMES ALTERATIONS OR ADDITIONS TO THE TERMS OF THE CONTRACT OR TO THE WORK TO BE PERFORMED THEREUNDER OR THE SPECIFICATIONS ACCOMPANYING THE SAME SHALL IN ANY WISE AFFECT ITS OBLIGATIONS ON THIS BONDS AND IT OOES,HEREBY WAIVE NOTICE OF ANY SUCH CHANGES EXTENSION OF TIME, ALTERATIONS OR ADDITIONS TO THE TERMS OF THE CONTRACTOR OR TO THE WORK OR TO THE SPECIFICATIONS. IN THE EVENT THAT ANY PRINCIPAL ABOVE NAMED EXECUTED THIS BOND.AS.AN INDIVIDUALS IT.. IS AGREED THAT THE DEATH OF ANY SUCH PRINCIPAL SHALL NOT EXONERATE THE SURETY FROM ITS OBLIGATIONS UNDER THIS BOND. IN WITNESS WHEREOF, THIS INSTRUMENT HAS BEEN DULY EXECUTED BY THE PRINCIPAL Al-In SURETY ABOVE NAMEDS ON THE 29th DAY OF J111P 1961 �. APPROVED AS TO FORM: 7 &ax �V CIT ATTORN rAmteei 9rDH_ (SEAL) . ..�.. I SEAL) CONTRACTOR ' TO AMffCAN�I MUffiNCE CO4ANt Eff W. E. Smith - Atto -Ii► -Fact `.:Seat) URETY . THIS.BOND WAS APPROVED BY THE.CITY COUNCIL OF THE CITY OF NEWPORT BEACH BY MOTION ON DATE ® ATTEST: - CITY CLERK State of t County of ORANGE f ss: On July 29, 1W , before me, a Notary Public in and for said County and State, residing therein, duly commissioned and sworn, personally appeared W. E. SMITH known to me to be Attorney -in -Fact of THE AMERICAN IN Dj�ANCE rrnn����ppeer^�'' the corporation described in and that executed the within an�tdregoing 7ii5ttUMtilYand known to me to be the person who executed ♦� ♦}I%•s•461•t �s�•wy •♦ ♦•••••••♦ • a ns rume tin 7 e s d corporation, and he duly acknowledged to me that such corporation executed the same. 1 GERTRUrDE M' KTY�EU� 4 • NOTARY PUBLIC • CALIFORNIA • ESS WMeeeW,QFfjgfdIAereuntb set my hand and affixed my official s the day an year sta d m t s certific a above. ♦� •t ORANGE COUNTY , My Commission Expires GERTRIIIIF u uATHEWS My CcmmiFdan i irh t, at., Public +V fipt. 2, 1964 -: 92118 --6: u is • pw Bond No. SC 710217+ Premium: $352.00 PAGE 7 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS, THAT WHEREAS, THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, STATE OF CALIFORNIA, July 22, 1968 BY MOTION ADOPTED ` Gentosi Bros. HAS AWARDED TO , °- HEREINAFTER DESIGNATED AS THE "PRINCIPAL", A CONTRACT FOR proposed. addition to Corona del Mar Library (Contract 1158) IN THE CITY OF NEWPORT BEACH, IN STRICT CONFORMITY WITH THE DRAWINGS AND SPECIFI- CATIONS AND OTHER CONTRACT DOCUMENTS NOW ON FILE IN THE OFFICE OF THE CITY CLERK OF THE CITY OF NEWPORT BEACH. WHEREAS, SAID PRINCIPAL HAS EXECUTED OR IS ABOUT TO EXECUTE SAID CONTRACT AND THE TERMS THEREOF REQUIRE THE FURNISHING A BOND FOR THE FAITHFUL PERFORMANCE OF SAID CONTRACT; NOW, THEREFORE, WE, Gentosi Bros. AS PRINCIPAL, HEREINAFTER DESIGNATED AS THE "CONTRACTOR", AND INSURANCE COMPANY AS SURETY, ARE HELD AND FIRMLY BOUND UNTO THE CITY OF NEWPORT BEACH, IN THE SUM OF SEVENTEEN THOUSAND YM HUNDRED EIGHTY -SEVEN AND 50100——————————————— — — —— —— DOLLARS ($17,587.50— —— —— a SAID SUM BEING EQUAL TO 50% OF THE ESTIMATED AMOUNT OF THE CONTRACT, TO BE PAID tO. THE SAID CITY OR ITS CERTAIN ATTORNEY, ITS SUCCESSORS, AND ASSIGNS; FOR WHICH PAY- MENT) WELL AND TRULY TO BE MADE, WE BIND OURSELVES, OUR HEIRS, EXECUTORS AND AD-1 MINISTRATORS, SUCCESSORS OR ASSIGNS, JOINTLY AND SEVERALLY, FIRMLY BY THESE PRE- SENTS. THE CONDITION OF THIS OBLIGATION IS SUCH, THAT IF THE ABOVE BOUNDEN PRINCIPAL, HIS OR ITS HEIRS, EXECUTORS, ADMINISTRATORS, SUCCESSORS, OR ASSIGNS, SHALL IN ALL THINGS STAND TO AND ABIDE BY, AND WELL AND TRULY KEEP AND PERFORM THE COVENANTS, CONDITIONS AND AGREEMENTS IN THE SAID CONTRACT AND ANY ALTERATION THEREOF MADE AS THEREIN PRO- VIDED ON HIS OR THEIR PART, TO BE KEPT AND PERFORMED AT THE TIME AND IN THE MANNER THEREIN SPECIFIED, AND IN ALL RESPECTS ACCORDING TO THEIR TRUE INTENT AND MEANING, AND SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF NEWPORT BEACH, ITS OFFICERS AND AGENTS, AS THEREIN STIPULATED, THEN. THIS OBLIGATION SMALL BECOME NULL AND VOID; OTHERWISE IT SHALL REMAIN IN FULL FORCE AND VIRTUE. I ' • • PAGE 8 (PERFORMANCE BOND - CONTINUED) • AND SAID SURETY, FOR VALUE RECEIVED, HEREBY STIPULATES AND AGREES THAT NO CHANGE, EXTENSION OF TIME, ALTERATION OR ADDITION TO THE TERMS OF THE CONTRACT OR TO THE WORK TO BE PERFORMED THEREUNDER OR THE SPECIFICATIONS ACCOMPANYING THE, SAME SHALL IN ANY WISE AFFECT ITS OBLIGATIONS ON THIS BOND, AND IT DOES HEREBY WAIVE NOTICE OF ANY CHANGE, EXTENSION OF TIME, ALTERATION OR ADDITION TO THE TERMS OF THE CON- TRACT OR TO THE WORK OR TO THE SPECIFICATIONS. IN THE EVENT THAT ANY PRINCIPAL ABOVE NAMED EXECUTED THIS BOND AS AN INDIVIDUAL, IT IS AGREED THAT THE DEATH ON ANY SUCH PRINCIPAL SHALL NOT EXONERATE THE SURETY FROM ITS OBLIGATIONS UNDER THIS BOND. IN WITNESS WHEREOF, THIS INSTRUMENT HAS BEEN DULY EXECUTED BY'THE PRINCIPAL AND SURETY ABOVE NAMED, ON THE 29th DAY OF .TU1Y , 196 8 . APPROVED AS TO FORM: 1v. Col Y ATTOR E Gentosi Bros. (SEAL) J (SEAL) (SEAL) CONTRACTOR 7.'i3E AMERICAN INSUBANCE COMPANY (SEAL) -_ (SEAL) SURETY W. E. Smith - Attorney -In -Fact State of County of ORANGE ss: On July 29, 1968 , before me, a Notary Public in and for said County and State, residing therein, duly commissioned and sworn, personally appeared W- E- SMITH known to me to be Attorney -in -Fact of THE AMERICAN INSURANCE COMPANY the corporation described in and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument in behalf of the said corporation, and he duly acknowledged to me that such corporation executed the same. ♦ GERTRUDE M. MAiHEWS ♦ // -' • - ` �_; F"Tx✓F�,- iCiffpAppRupfo set my hand and affixed my official s the day and/year slat in this certifi to above. • -y ,;. PRINCIPAL OiFICE IN • i ORANGE COUNTY • / GERTRUDE M. MATHEWS Notary Public 92110 -39 My Catxa7om Expim S+W. 2, 1969 .: ,..., . F ' CERTIFICATE $ CIP INSURANCE • FIREMAN , S u FIREMAN'S FUND INSURANCE COMPANY , .r e , FU NW 0 THE AMERICAN INSURANCE COMPANY 1F1 TO: © U�lr� ❑ NATIONAL SURETY CORPORATION ... Is City of Newport Beach AMERICAN[] ASSOCIATED INDEMNITY CORPORATION INSURANCE COMPANIES 11 AMERICAN AUTOMOBILE INSURANCE COMPANY Newport Beach, California DATE July 30, 1%8 This is to certify that the Company or Companies checked above have in force as of the date hereof the following policy or P~ NAME AND ADDRESS OF INSURED OR EMPLOYER LOCATION OF PROPERTY, DESCRIPTION OF OPERATIONS, BUSINESS CONDUCTED Gentosi Bras 1986 Orange Avemn All Operations Costa Mesa. California KIND OF INSURANCE POLICY NUMBER EXPIRATION LIMITS OF LIABILITY WORKMEN'S COMPENSATION WP OBW41 7/1/69 Statutory California EMPLOYERS' LIABILITY wlbniwd thousand dollars, each person thousand dollars, each occident. BODILY INJURY LIABILITY Other Than Automobile' rip L 138 Z7SH 6/17/69 thousand dollars, each person ��//�e//�� JW thousand dollars, such accident 5Wthousand dollars, aggregate products PROPERTY DAMAGE Liability other than Automobile' WO thousand dollars, each occident s, t t ZT(JyI/� thousand dollars, aggregate operations 200 thousand dollars, aggregate protective 200 thousand dollars, aggregate products 2Wf thousand dollars, aggregate contractual AUTOMOBILE: Bodily Injury Liability' is q .3W�/y� thousand dollars, each person thousand dollars, each occident Property Damage Liability' /Ls)W I00 thousand dollars, each occident Medical Payments S each person Comprehensive — Loss of or Damage to the Actual Cash Value Unless Otherwise Stated Herein Automobile, Except by Collision or Upset $ but including Fire, Theft and Windstorm Collision or Upset Actual Cash Vale. less $ deductible OLSCH I YI IUN AND LOCATION OF OPERATIONS AND AU I OMO8ILLS COVERED In the event of cancellation or reduction of limits, tea (10) days writtsa notice of cancellation shall be given the City of Newport Beach. Additional Lured: City of Newport Beach 'If Comprehensive, so state. If not Comprehensive, for "other than Auto ", list form such as OLT, ELEV., etc. In event of any material change in or cancellation of the policy or policies, the Company will make every effort to notify the addressee but undertakes no responsibility by reason of failure to do so. 365020 - -3 -65 A lluadc.d R.m.swllativ. - v if/22 10) 5' 6 71 8 9 10 11 12 13 14 15 16 17 18 19 20 21i 22 23 24 25 26 27 28 29 30 31 32 F" WJWJXAiV pur$Mftt tO floe DOU0e iWitin bidet for vork cmmisttv4 of the additioa to r.4aTOGA :gel liar E.UW*Vy„ In the city of Newport leach, in accordance with the plans aad speal" cations heretofore adopted, bids WftV ;t+e*iv" OR the 15th day of July, 1966, and publicly opened and dmLiredi and WWJMI, it appears that the lovest responsible box therefor is Gentosi Brine; far` ��•- Y, ,:>t i't Bros. for the work in the &mount of $358175.00 be accepted ad that the contract for the construction work be awarded to said 1 U rt MXrHU RESOLVED that the Mayor and City Mask are I -Araby authorized and directed to execute a contract its accordance with the specifications, bid and this ward an be- half of the City of vewpovt Beach, and that the City �lftvk be directed to furnish an executed copy to the me.eeasful bidder. ATTEST: T$D this 22nd day of Jv Iy yor City C e .�4'�!` 0 Date August 5, 1968 TO: Public Works Department FROM: City Clerk SUBJECT: Contract No. 1158 Project Corona del Mar Library Addition Attached is signed copy of subject contract for transmittal to the contractor. Contractor: Gentosi Bros. Address: 1986 Orange Avenue, Costa PIesa, California 35, 175.00 Amount: $ _ Effective Date: August 5, 1968 Resolution No. 6831 s- Laura 4agios J 7 t; LL:dg Att. cc: Finance Department July 22, 1968 TO: CITY COUNCIL G =Z FROM: Public Works Department SUBJECT: PROPOSED ADDITION TO CORONA DEL MAR LIBRARY (CONTRACT 1158) n.. RECOMMENDATIONS: 1. Adopt a resolution awarding the contract to Gentosi Brothers for $35,175.00. 2. Authorize the Mayor and City Clerk to execute the contract. DISCUSSION: Eight bids were received and opened in the office of the City Clerk at 10:00 A.M. on July 15, 1968. An unusual feature of this proposal was that each bidder specified the length of time he estimated that it would take him to substantially complete the work. BIDDER TOTAL BID ESTIMATED TIME OF COMPLETION (CALENDAR DAYS Gentosi Bros., Costa Mesa $35,175.00 120 Nation Construction Co., Santa Ana 36,750.00 150 W. M. Ferdi, Inc., Corona del Mar 36,852.00 60 Berney Construction Co., Santa Ana 38,860.00 110 KRW, General Contractor, La Habra 39,153.00 90 PSC Co., General Contractor, Garden Grove 39,403.00 120 Higson Construction Co., Newport Beach 39,895.00 75 South Coast Constr. Co., Costa Mesa 43,990.00 90 The low bid is 11% below the Engineer's estimate of $39,500.00. The amount budgeted in Account No. 27- 7097 -011 is: $51,250 The amount budgeted in Account No. 016 for furniture is: 2,750 The amount previously spent for architectural fees is: 3,000 Total T571-00-0 The total estimated cost of the project is: Building and Site Improvement Contract $35,175 Architectural Fees 4,000 *Plant Material and Sprinklers 11500 * *Shelving 5,400 * *Carpeting 4,000 * *Furniture 2,750 Sub Total $52,825 Contingencies 4,175 Total $57,000 * By City Forces ** Separate contract by Library Department Any surplus funds remaining after completion will be returned to the Building Excise Tax Fund. 0 Page 2 - July 22, 1968 Public Works Department Subject: Proposed Addition to Corona 0 Del Mar Library (Contract 1158) The plans were prepared �y ;William P. Ficker, AIA. The architect is sending a letter to the City Council recommending award of the contract to Gentosi Brothers. The Board of Library Trustees met on July 16, 1968 and recommended that the contract be awarded to the low bidder. Even though the Board felt the building addition is critically needed, they could not justify the additional $1,677.00 cost by awarding to the third low bidder in order to secure earlier completion. The estimated date of completion for the low bidder is 'November 29, 1968. seph T4 `Qevlin blic Wdrk\s Director P /ldg • z�..1 1.L l A .1,1 1'. 1 U N 1': J:, A. I. A. tl i'r'n rl:'PI /U -, ❑i7.'. ' /(f riRif7 r, :�F. V, PI l!" is ,l'1!., \1':\S [,OftT III:.\I'll. ('.\i -:�. ! ;If: July 16, 1968 The Honorable City Council of Newport Beach 3300 West Newport Boulevard Newport Beach, California Gentlemen: Re Corona del Mar Library I hereby recommend the acceptance of the bid by the contracting firm of Gentosi Bros. for the subject project. Gentosi Bros. are well known to me and have satis- factorily completed numerous projects for which we were the architects. The remodeling and restoration of the Balboa Pavilion was one which they performed. If there are any questions regarding the design, bid- ding, or proposed contracts, I will be happy to appear before you and answer them. Very tru)y yours, William P. Ficker, A.I.A. WPF /mr • LEGAL NOTICE LE6AL NOTICE CITY OF NEWPORT BEACH, CALIFORNIA NOTICE TN477TNG BIDS SEALED BIDS will be received at the office of the City Clerk, City Hall, Newport Beach, California until 10 a.m., on the 15th day of ,July, 1968, at which time they will be opened and read, for performing work as follows: ADDITION TO CORONA DF.L MAR LIBRARY CONTRACT 1158 No bid will be received unless it is made on a proposal form furnished by the Public Works Department. Each bid must be accompanied by cash, certified check or Bidder's Bond made pa able to the City of Newport Beach, for an amount equal to at least 10 percent of the amount bid. The documents included within the sealed bids which require completion and execution are the following: 1. — Proposal 2. Page 3 — Designation of Subcontractors 3• Page 4 — Ridder's Bond 4• Page 9 — Non- collusion Affidavit 5• Page 10 — Contractor's Financial Status The documents shall be affixed with the a ropnate signatures and titles of the persons signing on behalf of the bidder. For corporations, the signatures of the President or Vice President and Secretary or Assistant Secretary are required and the Cor- porate Seal shall he affixed to all documents requiring signa- tures. In the case of a partnership, the signature of at least one general partner is required. No bid will be accepted from a Contractor who has not been licensed in accordance with the provisions of Chapter 9, Divi- sion IN of Business and Professions' Code. The Contractor shall state his license number and classification in the propo- sal. Plans, Special Provisions, and Contract Documents may be obtained at the office of William P. Ficker, 446 'Newport Blvd., Newport Beach, California. A deposit of $30.00 will be required for each set of plans and specifications. The deposit will he returned only upon return of the documents complete and in good condition within five days after bid opening. A non- refundable charge of $2.00 will be required for each set of City of Newport Beach Standard Specifications. "rhe City of Newport Beach reserves the right to reject any or all bids and to waive any informality in such bids. In accordance with the provisions of Section 1770 of the labor Code, the City .Council of the City of Newport Beach has as- certained the general prevailing rate of per diem wages in the locality in which the work is to be, performed for each craft or type of workman or mechanic needed to execute the contract and has set forth these items in Resolution No. 6519. A copy of said Resolution is available in the office of the City Clerk in the City of Newport Beach, The following is the schedule of prevailing wage rates, for a selective list of classifications. This schedule is to be con- sidered a part of these contract specifications. Prevailing Wage Rates — 1967 Carpenters — journeyman 35.09 Foreman 5.59 Cement Mason — Journeyman 4.84 Foreman 5.30 Laborers — General or Construction 3.85 Electrician — Journeyman - 6.92 Foreman 7.29 Glazier — Journeyman 5.16 Leadman 5.31 Heating Installer — Journeyman 6.00 Foreman 6.60 ironworker 5.71 Drywall — Journeyman 5.05.'.2 (8 -167) 5.25 Painter — Journeyman, Brush 5.08 Journeyman, Spray 5.33 Crane Power 5.26 Roofer — journeyman 5.52 Foreman 5.87 Sheet Metal 6.00 Any classification omitted herein shall be the prevailing craft rate. Overtime, Sunday and Holiday Rates are at prevailing craft rates. St..vp arnre Publish: July 4, 1969, in 6te •`" 6d H'titi�r' - / /J. _V Ll PROPOSAL CONTRACT NO. 115.3 TO THE HONORABLE CITY COUNCIL CITY OF NEWPORT BEACH, CALIFORNIA EA The undersigned declares that he has carefully examined the location of the proposed work, that he has examined the plans and specifications prepared by William P,,. Ficker, Architect, and read the accompanying instructions to bidders, and hereby proposes to furnish all material and do all work required to complete the work in accordance with said plans, the standard specifications of the City of Newport Beach, and the special provisions, and that he will take in full payment, therefore, the following price complete in place, to wit: ITEM QUANTITY ITEM DESCRIPTION TOTAL NO. AND AMT. UNIT PRICE WRITTEN IN WORDS PRICE Base Bid 1. Lump Sum General Construction $ D. Lump Sum Hasonr_v ball including footings, reinforcing, complete TOTAL BID, INCLUDING iTE.1 N0. 1 A.� =O TOTAL PRICE WRITTEN WORDS 1 c�C 1 DOLLARS $ The undersigned estimates tha work will be substantially, complete with- in calendar days. - /�- -.--_. _ GENTOSI EROS. GENERAL CONTRACT. S 1986 Omng. Avenva COSTA MESA, CALIFORNI• a 0 The undersigned agrees that in case of default in executing the required contract with necessary bonds within ten (10) days, not including Sunday, after having received notice that the con- tract is ready for signature, the proceeds of check or bond accompanying this bid shall become the property of the City of Newport Beach. Licensed in Accordance with the Statutes of the State of California providing for the Registration Contractors, License No. _214/ �.— Classification Accompanying this proposal is !, ( as ertified ec , Cash er's Check or Bond) in an amount not less than 10 percent of the total bid price. The undersigned is aware of the Provisions of Section 3700 of the Labor Code which require every emplover to be insured against liability for Workmen's Compensation or to undertake self - insurance in accordance with the provisions of that code, and agrees to comply with such provisions before commencing the per- formance of the work of this contract. S Phone e`N s um Date Bidder's Name (SEAL) uthorized Siqnature orizea signature — Adder— s(ddress Type of rganization (Individual, Corporation, Co- Partnership) List below names of President, Secretary, Treasurer and Manager if a corporation, and names of all co- partners if a co- partnership: i , PAGE 3 DESIGNATION OF SUBCONTRACTORS THE UNDERSIGNED CERTIFIES THAT HE HAS USED THE SUB -BIDS OF THE FOLLOWING _6STEO CONTRACTORS IN MAKING UP HIS BID AND THAT THE SUB - CONTRACTORS LISTED WILL BE USED FOR THE WORK FOR WHICH THEY BID, SUBJECT TO THE APPROVAL OF -!E CITY ENGINEER, AND IN ACCORDANCE WITH THE APPLICABLE PROVISIONS OF THE SPECIP ICATIONS. No CHANGE MAY BE MADE IN THESE SUB - CONTRACTORS EXCEPT JPON THE FRIOR APPROVAL OF THE ENGINEER. ITE My�OF WORK SUB - CONTRACTOR ADDRESS 111�'1�LL ear c� f j�e I c. ��•F. �2 r S: 4. �� ~✓ rn c, ke- 5� 6. 13 (f� /-- k� D r> I'YJ i s i 'r e �. BIDDER'S 1.A� i AUTHORIZED SGCNATURE .. 0-7 . TYPE OF ORGANIZATION (INDIVIDUAL, COPARTNERSHIP OR CORPCRATION) ADDRESS • r 0 BIDDER'S BOND TO ACCOMPANY PROPOSAL KNOW ALL MEN BY THESE PRESENTS, PAGE 4 THAT WE, G entoSi Bros. , AS PRINCIPAL, AND National Surety Corporation , AS SURETY, ARE HELD AND FIRMLY BOUND UNTO THE CITY OF NEWPORT BEACH, CALIFORNIA, IN THE SUM OF 1007, of amount bid in DOLLARS ($ 107, of bid ), LAWFUL MONEY OF THE UNITED STATES FOR THE PAYMENT OF WHICH SUM WELL AND TRULY TO BE MADE, WE BIND OURSELVES, JOINTLY AND SEVERALLY, FIRMLY BY THESE PRESENTS. THE CONDITION OF THE FOREGOING OBLIGATION IS SUCH, THAT IF THE PROPOSAL OF THE ABOVE BOUNDEN PRINCIPAL FOR THE CONSTRUCTION OF ibrary addition - 420 Nlarizyold. , Corona Del Mlar, California IN TiIE CITY OF NEWPORT BEACH, IS ACCEPTED BY THE CITY COUNCIL OF SAID CITY, AND IF THE ABOVE BOUNDEN PRINCIPAL SHALL DULY ENTER INTO AND EXECUTE A CONTRACT FOR SUCH CONSTRUC- TION AND SHALL EXECUTE AND DELIVER THE TWO (2) BONDS DESCRIBED IN THE "NOTICE INVITING BIDS" WITHIN TEN (10) DAYS (NOT INCLUDING SATURDAY AND SUNDAY),FROM THE DATE OF THE MAILING OF A NOTICE TO THE ABOVE BOUNDEN PRINCIPAL BY AND FROM SAID CITY OF NEWPORT BEACH THAT SAID CONTRACT IS READY FOR EXECUTION, THEN THIS OBLIGATION SHALL BECOME NULL AND VOID; OTHERWISE IT DE AND REMAIN IN FULL FORCE AND EFFECT, AND THE AMOUNT SPECIFIED HEREIN SHALL BE FORFEITED TO THE SAID CITY, IN THE EVENT THAT ANY PRINCIPAL ABOVE NAMED EXECUTED THIS BOND AS AN INDIVIDUAL, IT IS AGREED THAT THE DEATH OF ANY SUCH PRINCIPAL SHALL NOT EXONERATE THE SURETY FROM ITS ODLIGATIONS UNDER THIS BOND, IN WITNESS WHEREOF, WE HEREUNTO SET OUR HANDS AND SEALS THIS llth DAY OF July 19 68 CORPORATE SEAL (IF CORPORATION) G entoSi Bros. PRINCIPAL (ATTACH ACKNOWLEDGEMENT OF ATTORNEY IN FACT) c- National Surety Corporation SURETY By (i� rge ou e ee TI Attorney in fact Slate of County of ss: or. July 11, 1968 therein, duly commissioned and sworn, personally appeared before me, a Notary Public in and for said County and State, residing George L. Doubledee known to me to be ARorney -in -Fact o' National Surety Corporation the corporation described ir. and that executed the within and foregoing instrument, and known to me to be the person who executed the said instrument in behalf of the said corporation, and he duly acknowledged to me that such corporation executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official i to -My C"missa� [ - - Y °' VMy Commission Expires---- 360212 -6 -66 seal, t day and year staled in t s cer fidete abave. C� 4 t — + Nglary Public y _ ! i j June 24, 1968 TO: CITY COUNCIL FROM: Public Works Department SUBJECT: PROPOSED ADDITION TO CORONA DEL MAR LIBRARY (CONTRACT 1158) RECOMMENDATIONS: 1. Approve the Plans and Specifications. 2. Authorize the City Clerk to advertise for bids to be opened at 10:00 A.M., July 15, 1968. DISCUSSION: The estimated cost of the contract work is $39,550.00, not including carpeting or asphalt tile in public areas. The agreement with the architect pro- vides that he will receive an additional $1,000.00 for his services during the bidding and construction phases. Previously he has been paid $3,000.00 for services rendered, up to and including preparation of the contract documents. The proposed work consists of demolishing the existing residence between the library and fire station; constructing a new movable addition of 1,770 square feet enclosed under 2,221 square feet of roof; modifications to the existing building to include a new work room, combination librarian's office and study; new men's room; modification of the existing men's room for staff use; modification of the existing women's room; and painting of the exterior of the old building to tie it visually to the new addition.. Site work includes a new parking lot on both sides and to the rear of the building; and construction of a masonry wall between the parking lot and the resi- dence to the north. This wall was not considered in the estimate submitted to the City Council on February 13, 1968. The wall is required by Section 20.08.211 (B) of the Municipal Code. No furnishings are included in the contract work other than the charging desk. Landscaping, carpeting, shelving, window coverings and other furnishings will be done by the City under separate arrangements. The total estimated cost of the project is as follows: Building (Including $1,500.00 contingencies) Masonry Wall Architectural Fees f._..z: Plant Materials and Sprinklers Shelving l I Carpeting $ 38,700.00 800.00 ** 4,000.00 1,500.00 * 5,400.00 * 4,000.00 I V Page 2 Subject: Proposed addition to Corona del Mar Library (Contract 1158) Furniture * $ 2,600.00 $ 57,000.00 * Estimated by Library Department ** Less Architectural Fees previously budgeted - 3,000.00 Amount to be budgeted to complete project $ 54,000.00 The estimated total cost of this $51,250.00 provided in the 1968 -69 Capital increase is the result of additional funds masonry wall to be located on the northerl project is proposed to be financed through Library tax rate will be unaffected by the project is $2,750.00 more than the Improvement Project Budget. This needed for furnishings and for a side of the Library. Because this the Building Excise Tax Fund, the increase. Ninety days construction time has been allowed. The estimated date of completion of work by the contractor is October 22, 1968. The contract drawings have been approved by the Public Works Department, City Attorney, City Manager, and Library Board. s e p h li. Devl i n bl i c Wd s Director ms "Sr s. Sheely told the foard that. the library operating Budget rid been cut but slat it was her intention er.tion to present riet to 'he Doard, at mid -year, a close accounting of what had been spent for book-, and the anticipated increased costs for the book budget �7 5 7 BOARD OF LIBRARY TRUST.:f.. X155 City Hal .our. Ch a n 1 n4 $e c re t a ry j c,i)n A. Hopwon-, Mrs.. T Duncan Ste,; ; Ken Perry, City Engineer -,rnthea'Sheely, City tian A Col emn -.(.on vac on) :ijt.E- of the ".":ay 7th, 1965 meenft.were ap--roved as distrih::f—1 S: 'en 4 of the Perry presentpj unc rinal Vork Vj (19S addit i Corona del Mar Lihrary, Tid a e v. t:,- c. unan i Pious Board- Mrs. Sheely stated W -W-lunci I iiad approve:: S', ,250 for this addition tj; t.hc local estimate such discussion of the re.is ' fis for this increase In e-tJ'la?e, '•'- was moved that the f!%l1lowing reso=iit;.Dn be adople.' by the Boa-.'• "The Llbra,,- Board w-1hes to explain the app� V in the cosr of the additions to the Corona del ey. by notirig that the ivase-js caused by the adds :. Of $2,600 for Furnishit;(i ,ird The additi of `800 for i required by the r cl 1 Code, thr >ueodi tures nf f - in part by other ,av1rjs, resultinr, in additional needed of 32,7ci0 Although th.- total cost of the-ipro,,P!-� has increased by approxl,-.:!' ` : J; by Teri:: Teri:: !:o� ortginall- ' included, the Library y, ti udl a-shes again to emphasle the need for the additi6n as Planned In its apininni'Ahe eliMinati.-,rl of any of the improva.-tents from at this c; tile would only be a false ;,conomy, as trw-y .ces:,ci,,y a;,,,l would cost more if purchased at a 1r!,; ta, , rate i,rcxy is well below tie l5c uU;l rized by -f Newport Beath lie wou;" urge the Council n fi:id wu a:eans to fir--a-ce the project at th"--. time in the i aLerest of over-all economy j 1. or.,.y and serv4ce to ti," c(j;ii:,wnity.4' "Sr s. Sheely told the foard that. the library operating Budget rid been cut but slat it was her intention er.tion to present riet to 'he Doard, at mid -year, a close accounting of what had been spent for book-, and the anticipated increased costs for the book budget �7 .F . tli! lutes - 18, 1W Pagel. OLO Bi,S".4% 'dj; 3 Mrs. Sher'', suggested to the Bu rl that the inter loan costs be increased. After � ' :rief discussic what was involved in' ecting an ^ter- library loan and the costs of the mail necessary, the Roard thought these costs should be increafrom lot to 36c, to be effective July 1, 1968. i:'JSINESS: Mr. Hardacre and Mrs. Stew reported on their attendance at the Governor's Cdnferen!Ln Libraries held in Sacramento. Both stated it was one of tW most interesting meetings on libraries they had ever attended. Mr. Hardacre stated that the early mart of the conference dealt with the necessity of `uture comeuterization of libraries Mrs. Stewart'_ written ?:oort on conference will be for7aarded to each i:embe on as it mvleted. It was poi,,'ed out i- hat:Mr Wili i 4-n. Co.''. :,pan's ter-.. exptr..:_ 'une 30th, 196' The el=ection of a board Chairman and ;ll take :'ace dt the next meeting, at which time the fiftl timber of t,w Board would be appoiW 1 . meeting ad,;ourn. ^d ac 10:00 o'cio6� .;,M. The next meeting is to be hefd on Tuesday, July 16, 196' Mrs. Hancock anrn n Secretary —�- U m C-) -. Z z _ r Z > m D cn' ADC-) ;u ,I W bi 'U 0 f _ 3 0 W CD C7 -1 i -GD -O rn m ➢ 0 Uc _ ti in � ti IIN I 1J 1� r: m 3 3 -C J 3 I l i I n 5 z 1 I I 1 1J � I f1 TT� LA 2 i 4'i D C7 C, � m ! Aj Ul -Ti n N ti I ; III,C C-) -. Z z _ r Z > m D cn' ADC-) ;u ,I W bi 'U 0 f _ 3 0 W CD C7 -1 i -GD -O rn m ➢ 0 Uc _ ti in � ti IIN I 1J 1� r: m 3 3 -C U x r1 K, c_3�r m 7u m z C. '4l i p G 0 o z v r a T r LTJ D A c 3 3 n -c co o--qo m n =i O �T J I 1 � n FYI 7. I� i! I !� I I ✓ � o f \I r � ' I � I I r•�= F�CL. �- I I � � C co o -�,- �I La i A c_3�r m 7u m z C. '4l i p G 0 o z v r a T r LTJ D A c 3 3 n -c co o--qo m n =i O �T J I 1 � n FYI 0 z n 1 zo- G) -Mr z >M mn mn Cn zla 0 C) 0 r _ a �l LA c 3 (U a A n D 70 W 0 -i r- <> o i n n m D r milli I n III wig z n 1 zo- G) -Mr z >M mn mn Cn zla 0 C) 0 r _ a �l LA c 3 (U a A n D 70 W 0 -i r- <> o i n n m D r U I'. 0 r� z rn rnN fTi -N-I I --1 m 0 (.0 A D 1Q mv -ir -G D -(off U' L C r s t r U n r C 3 3 D w logo r� z rn rnN fTi -N-I I --1 m 0 (.0 A D 1Q mv -ir -G D -(off U' L C r s t r U n r C 3 3 D w 1 PROPOSAL CONTRACT NO. 1158 1 1 TO THE HONORABLE CITY COUNCIL CITY OF NEWPORT BEACH, CALIFORNIA The undersigned declares that he has carefully-examined the location of the proposed work, that he has examined the plans and specifications prepared by William P. Ficker, Architect, and read the accompanying instructions to bidders, and hereby proposes to furnish all material and do all work required to complete the work in accordance with said plans, the standard specifications of the City of Newport Beach, andithe special provisions, and that he w ill take in full payment, therefore, the following price complete in place, to wit. ITEM QUANTITY ITEM DESCRIPTION NO. AND AMT. UNIT PRICE WRITTEN IN WORDS Base b i d 1. Lump Sumi General Construction 2. Lump Sum Masonry Wall, including footings, reinforcing, complete TOTAL BID, INCLUDING ITEMS NO. 1 AND 2. TOTAL PRICE WRITTEN WORDS Thirty -five thousand one hundred seventy five TOTAL PRICE $34,680.00 $495.00 DOLLARS 535,175.00 The undersigned estimates that work will be substantially complete with- in 120 calendar days. GENTOSI BROS. General Contractors 1986 Orange Avenue Costa Mesa, California ® The undersigned agrees that in case of default in executing the required contract with necessary bonds within ten (10) days, not including Sunday, after having received notice that the con - tract is ready for signature, the proceeds of check or bond accompanying this bid shall become the property of the City of Newport Beach. Licensed in Accordance with the Statutes of the State of Califorrgroviding for the Registration of Contractors, License No. Classification B 1 Accompanying this proposal is Bond (Cash, ert e Check, ash er' Check or Bond) in an amount not less than 10 percent of the total bid price. The undersigned is aware of the Provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for Workmen's Compensation or to undertake self - insurance in accordance with the provisions of that code, and agrees to comply with such provisions before commencing the per- formance of the work of this contract. 548 -4984 Phone Number 7 -15 -68 Date 1986 Orange Avenue, Costa Mesa (s) Gentosi Bros. Bidder's Name (SEAL) (s) A. Gentosi Authorized Sqna ure dl Authorized Sgna,ure Bidderrs Address Type of rganization (Individual, Corporation, Co- Partnership) List below names of President, Secretary, Treasurer and Manager if a corporation, and names of all co- partners if a co- partnership: . PAGE 3 DESIGNATION OF SUB - CONTRACTORS THE UNDERSIGNED CERTIFIES THAT HE HAS USED THE SUB -BIDS OF THE FOLLOWING LISTED CONTRACTORS IN MAKING UP HIS BID AND THAT THE SUB - CONTRACTORS LISTED WILL BE USED FOR THE WORK FOR WHICH THEY BIDS SUBJECT TO THE APPROVAL OF THE CITY ENGINEER, AND IN ACCORDANCE WITH THE APPLICABLE PROVISIONS OF THE SPECIFICATIONS. No CHANGE MAY BE MADE IN THESE SUB- CONTRACTORS EXCEPT UPON THE PRIOR APPROVAL OF THE ENGINEER. ITEM OF WORK SUBCONTRACTOR ADDRESS 1 Drywall Reichert Santa Ana 2. Concrete Gentosi Costa Mesa 3. Carp. Gentosi Costa Mesa 4. Demo. McClellan Costa Mesa 5• Plumb. Ace Costa Mesa 6. Elect. A & B Anaheim Ind, I TYPE-OF ORGANIZATION I _r (INDIVIDUAL+ COPARTNERSHIP DR CORPCRATION) 1986 Orange Avenue Costa Mesa Li 8 -4984 ADDRESS Paint. Shockley Costa Mesa 7o 8 Ceramic Tile McCandles Santa Ana 9• Hard. Knox Santa Ana 10 Floors Page Costa Mesa Ii. Glass Model Costa Mesa 12, Heat. Smith Bros. Costa Mesa 13. Cab. Dunrite (s) Gentosi Bros Costa Mesa BIDDER'S NAME (s) A. Gentosi ' AUTHORIZED SIGNATURE Ind, I TYPE-OF ORGANIZATION I _r (INDIVIDUAL+ COPARTNERSHIP DR CORPCRATION) 1986 Orange Avenue Costa Mesa Li 8 -4984 ADDRESS Same riginal NON- COLLUSION AFFIDAVIT .SAGE 9 . THE BIDDERS, BY ITS OFFICERS AND AGENTS OR REPRESENTATIVES PRES�RT AT THE TIME OF FILING THIS BID, BEING DULY SWORN ON THEIR OATHS SAY, THAT NEITHER THEY NOR ANY OF THEM, HAVE IN ANY WAY, DIRECTLY OR INDIRECTLY, ENTERED INTO ANY ARRANGEMENT OR AGREEMENT WITH ANY OTHER BIDDER, OR WITH ANY PUDLIC OFFICER OF SUCH CITY OF NEWPORT BEACH WHEREBY SUCH AFFIANT OR AFFIANTS OR EITHER OF THEM, HAS PAID OR IS TO PAY TO SUCH BIDDER OR PUBLIC OFFICER ANY SUM OF MONEY, OR HAS GIVEN OR IS TO GIVE TO SUCH OTHER BIDDER OR PUBLIC OFFICER ANYTHING OF VALUE WHATEVER, OR SUCH AFFIANT OR AF- FIANTS OR EITHER OF THEM HAS NOT DIRECTLY OR INDIRECTLY, ENTERED INTO ANY ARRANGE- MENT OR AGREEMENT WITH ANY OTHER BIDDER OR BIDDERS, WHICH TENDS TO OR DOES LESSEN OR DESTROY FREE COMPETITION IN THE LETTING OF THE CONTRACT SOUGHT FOR BY THE AT- TACHED BIDS THAT NO BID HAS BEEN ACCEPTED FROM ANY SUBCONTRACTOR OR MATERIALMAN THROUGH ANY BID DEPOSITORY, THE BYLAWS, RULES OR REGULATIONS OF WHICH PROHIBIT OR PREVENT THE CONTRACTOR FROM CONSIDERING ANY BID FROM ANY SUBCONTRACTOR OR MATERIAL - MAN WHICH IS NOT PROCESSED THROUGH SAID BID DEPOSITORY, OR WHICH PREVENT ANY SUB- CONTRACTOR OR MATERIALMAN FROM BIDDING TO ANY CONTRACTOR WHO DOES NOT USE THE FACILITIES OF OR ACCEPT BIDS FROM OR THROUGH SUCH BID DEPOSITORY; THAT NO INDUCE- MENT OR ANY FORM OR CHARACTER OTHER THAN THAT WHICH APPEARS UPON THE FACE OF THE BID WILL BE SUGGESTED, OFFERED, PAID, OR DELIVERED TO ANY PERSON WHOMSOEVER TO INFLUENCE THE ACCEPTANCE OF THE SAID DID OR AWARDING OF THE CONTRACT, NOR HAS TH.I:i BIDDER ANY AGREEMENT OR UNDERSTANDING OF ANY KIND WHATSOEVER, WITH ANY PERSON WHOMSOEVER TO PAY, DELIVER TO, OR SHARE WITH ANY OTHER PERSON IN ANY WAY OR MANNER, ANY OF THE PROCEEDS OF THE CONTRACTS SOUGHT BY THIS BID. .7'Z�z. ' a, SUBSCRIBED AND SWORN TO BEFORE ME BY THIS A DAY OF '\., v\ y 196 MY COMMISSION EXPIRES: NOTARY PUBLIC ER FOR ORIGINAL It SEE CITY CLERK'S FILE COPY . PAGE 10 BIDDER'S STATEMENT OF FINANCIAL RESPONSIBILITY TECHNICAL ABILITY AND EXPERIENCE (THE BIDDER IS REQUIRED TO STATE WHAT WORK Or A SIMILAR CHARACTER TO THAT INCLUDED IN THE PROPOSED CONTRACT HE HAS SUCCESSFULLY PERFORMED AND GIVE. REFERENCE WHICH WILL ENABLE THE CITY COUNCIL TO JUDGE HIS RESPONSIBILITY EXPERIENCES SKILL, AND BUSINESS STANDING.) , THE UNDERSIGNED SUBMITS HEREWITH A STATEMENT OF HIS FINANCIAL RESPONSIBiLIT.Y. THE UNDERSIGNED SUBMITS BELOW A STATEMENT OF THE WORK OF SIMILAR CHARACTER TO THAT INCLUDED IN THE PROPOSED CONTRACT WHICH HE HAS SUCCESSFULLY PERFORMED. SIGNED a I 1 • PAGE II .. C O N T R A C T THIS AGREEMENT, MADE AND ENTERED INTO THIS DAY OF A-(1Eos , 196 .L, BY AND BETWEEN THE CITY OF NEWPORT BEACH, CALIFORNIA, HEREINAFTER DESIGNATED AS THE, CITY, PARTY OF THE FIRST PART, AND Gentosi Bros HEREINAFTER DESIGNATED AS THE CONTRACTOR, PARTY OF•THE SECOND PART. WITNESSETH: THAT THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS; I. FOR AND IN CONSIDERATION OF THE PAYMENTS AND AGREEMENTS HEREINAFTER MENTIONED TO BE MADE AND PERFORMED BY THE CITY, THE CONTRACTOR AGREES WITH THE CITY TO IFURNISHI ALL MATERIALS AND LABOR FOR THE CONSTRUCTION OF PROPOSED ADDITION TO CORONA DEL MAR LIBRARY (CONTRACT 1158) AND TO PERFORM AND COMPLETE IN A GOOD AND WORKMANLIKE MANNER ALL THE WORK PERTAINING THERETO SHOWN ON THE PLANS AND SPECIFICATIONS THEREFORE TO FURNISH AT HIS OWN PROPER COST AND EXPENSE ALL TOOLS, EQUIPMENT, LABOR, AND MATERIALS NECESSARY THEREFOR, (EX- CEPT SUCH MATERIALS, IF ANY, AS IN THE SAID SPECIFICATIONS ARE STIPULATED TO BE FUR- NISHED BY THE CITY), AND TO DO EVERYTHING REQUIRED BY THIS AGREEMENT AND THE SAID PLANS AND SPECIFICATIONS. Z. FOR FURNISHING ALL SAID MATERIALS AND LABOR, TOOLS AND EQUIPMENT, AND DOING ALL THE WORK CONTEMPLATED AND EMBRACED IN THIS AGREEMENT, ALSO FOR ALL LOSS AND DAMAGE ARISING OUT OF THE NATURE OF THE WORK AFORESAID, OR FROM THE ACTION OF THE ELEMENTS, OR FROM ANY UNFORESEEN DIFFICULTIES WHICH MAY ARISE OR BE ENCOUNTERED IN THE PROSECU- TION OF THE WORK UNTIL ITS ACCEPTANCE BY THE CITY, AND FOR ALL RISKS OF EVERY DE- SCRIPTION CONNECTED WITH THE WORK; ALSO, FOR ALL EXPENSES INCURRED BY OR IN CONSE- QUENCE OF THE SUSPENSION OR DISCONTINUANCE OF WORK, EXCEPT SUCH AS IN SAID SPECIFI- CATIONS ARE EXPRESSLY STIPULATED TO BE BORNE BY THE CITY; AND FOR WELL AND FAITHFULLY COMPLETING THE WORK AND THE WHOLE THEREOF, IN THE MANNER SHOWN AND DESCRIBED IN THE SAID PLANS AND SPECIFICATIONS, THE CITY WILL PAY AND THE CONTRACTOR SHALL RECEIVE IN FULL COMPENSATION THEREFORE THE LUMP SUM PRICE, OR IF THE BID IS ON THE UNIT PRICE BASIS, THE TOTAL PRICE FOR THE SEVERAL ITEMS FURNISHED PURSUANT TO THE SPECIFICATIONS, NAMED IN THE BIDDING SHEET OF THE PROPOSALy AS THE CASE MAY DE. 3. THE CITY HEREBY PROMISES AND AGREES WITH THE SAID CONTRACTOR TO EMPLOY, AND DOES HEREBY EMPLOY THE SAID CONTRACTOR TO PROVIDE THE MATERIALS AND TO DO THE WORK ACCORDING TO THE TERMS AND CONDITIONS HEREIN CONTAINED AND REFERRED TO FOR THE PRICE AFORESAID, AND HEREBY CONTRACTS TO PAY THE SAME AT THE TIME, IN THE MANNER, AND UPON THE CONDITIONS SET FORTH IN THE SPECIFICATIONS; AND THE SAID PARTIES FOR THEMSELVES,. THEIR HEIRS, EXECUTORS, ADMINISTRATORS, SUCCESSORS AND ASSIGNS, 00 HEREBY AGREE TO THE FULL PERFORMANCE OF THE COVENANTS HEREIN CONTAINED. ©4. THE NOTICE TO BIDDERS, INSTRUCTIONS TO BIDDERS, CONTRACTORS PROPOSAL, AND THE PLANS AND SPECIFICATIONS, AND ALL AMENDMENTS THEREOF, WHEN APPROVED BY THE PAR- TIES HERETO, OR WHEN REQUIRED BY THE CITY IN ACCORDANCE WITH THE PROVISIONS OF THE PLANS AND SPECIFICATIONS, ARE HEREBY INCORPORATED IN AND MADE PART OF THIS AGREE- MENT. Z/7/67, . . PAGE 12 5. PURSUANT TO THE LABOR CODE OF THE STATE OF CALIFORNIAN THE CITY COUNCIL HAS ASCERTAINED THE GENERAL PREVAILING RATES OF PER DIEM WAGES FOR EACH CRAFT OR TYPE OF WORKMAN NEEDED TO EXECUTE THE CONTRACT AND A SCHEDULE CONTAINING SUCH INFORMATION IS INCLUDED IN THE NOTICE INVITING BIDS AND IS INCORPORATED BY REFERENCE HEREIN. 6. THE CONTRACTOR SHALL ASSUME THE DEFENSE OF AND INDEMNIFY AND SAVE HARMLESS THE CITY THE DIRECTOR OF PUBLIC WORKS AND THEIR OFFICERS AND EMPLOYEES, FROM ALL CLAIMS, LOSS, DAMAGE2 INJURYj AND LIABILITY OF EVERY KINDX NATURES AND DESCRIPTIONS DIRECTLY OR INDIRECTLY ARISING FROMTHE:PERFORMANCE OF THE CONTRACT OR WORKy REGARDLESS OF RESPONSI- BILITY FOR NEGLIGENCE; AND FROM ANY AND ALL CLAIMS, LOSSI DAMAGE, INJURY AND LIABILITY, HOWSOEVER THE SAME MAY BE CAUSEDI RESULTING DIRECTLY OR INDIRECTLY FROM THE NATURE OF THE WORK COVERED BY THE CONTRACTS REGARDLESS OF RESPONSIBILITY FOR NEGLIGENCE. IN WITNESS WHEREOFp THE PARTIES HERETO HAVE CAUSED THIS CONTRACT TO BE EXECUTED THE DAY AND YEAR FIRST ABOVE WRITTEN. ATTEST; CITY CLERK' �• APPROVED AS TO FORM: CITY AT RNEY C11) OF NEWPORT BEACH, ORNIA BYL_i s MAYOR i CONTRACTOR (SEAL) BY TITLE BY: TITLE 0 PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS, THAT Bond No. SC 7102174 . Premiun: $352.00 PAGE 7 WHEREAS, THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, STATE OF CALIFORNIA, July 22, 1968 BY MOTION ADOPTED Gentosi Bros. HAS AWARDED TO HEREINAFTER DESIGNATED AS THE "PRINCIPAL", A CONTRACT FOR Corona del Mar Library (Contract 1158) proposed addition to IN THE CITY OF NEWPORT BEACH, IN STRICT CONFORMITY WITH THE DRAWINGS AND SPECIFI- CATIONS AND OTHER CONTRACT DOCUMENTS NOW ON FILE IN THE OFFICE OF THE CITY CLERK OF THE CITY OF NEWPORT BEACH. WHEREAS, SAID PRINCIPAL HAS EXECUTED THE TERMS THEREOF REQUIRE THE FURNISHING A SAID CONTRACT; NOW, THEREFORE, WE, Oentosi Bros. OR IS ABOUT TO EXECUTE SAID CONTRACT AND BOND FOR THE FAITHFUL PERFORMANCE OF AS PRINCIPAL, HEREINAFTER DESIGNATED AS THE "CONTRACTOR", AND THE AMEPJCAN INSUMICE COMPANY &A4{,8 .—ARE_}1C OPANy FIRMLY �DRED ESITH'j'Y— S�,'V1''N AND OF NEWPORT BEACH, IN THE SUM OF 501100 - - — — i—--- 1—— — — — — —— — — - — — — DOLLARS ( 71587.50 - - - - -- 7, SAID SUM BEING EQUAL TO 50% OF THE ESTIMATED AMOUNT OF THE CONTRACT, TO BE PAID i;0 THE SAID CITY OR ITS CERTAIN ATTORNEY, ITS SUCCESSORS, AND ASSIGNS; FOR WHICH PAa_ MENT) WELL AND TRULY TO BE MADE, WE BIND OURSELVES, OUR HEIRS, EXECUTORS AND AD—! MINISTRATORS, SUCCESSORS OR ASSIGNS, JOINTLY AND SEVERALLY, FIRMLY BY THESE PRE- SENTS. THE CONDITION OF THIS OBLIGATION IS SUCH, THAT IF THE ABOVE BOUNDEN PRINCIPAL, HIS OR ITS HEIRS, EXECUTORS, ADMINISTRATORS, SUCCESSORS, OR ASSIGNS, SHALL IN ALL THINGS STAND TO AND ABIDE BY, AND WELL AND TRULY KEEP AND PERFORM THE COVENANTS, CONDITIONS AND AGREEMENTS IN THE SAID CONTRACT AND ANY ALTERATION THEREOF MADE AS THEREIN PRO- VIDED ON HIS OR THEIR PART, TO BE KEPT AND PERFORMED AT THE TIME AND IN THE MANNER THEREIN SPECIFIED, AND IN ALL RESPECTS ACCORDING TO THEIR TRUE INTENT AND MEANING, AND SHALL INDEMNIFY AND SAVE HARMLESS THE CITY OF NEWPORT BEACH, ITS OFFICERS AND AGENTS, AS THEREIN STIPULATED, THEN THIS OBLIGATION SHALL BECOME NULL AND VOID; OTHERWISE IT SHALL REMAIN IN FULL FORCE AND VIRTUE. • • • PAGE 8 (PERFORMANCE BOND - CONTINUED) AND SAID SURETY, FOR VALUE RECEIVED, HEREBY STIPULATES AND AGREES THAT NO CHANGE, EXTENSION OF TIME, ALTERATION OR ADDITION TO THE TERMS OF THE CONTRACT OR TO THE WORK TO BE PERFORMED THEREUNDER OR THE SPECIFICATIONS ACCOMPANYING THE SAME SHALL IN ANY WISE AFFECT ITS OBLIGATIONS ON THIS BOND, AND IT DOES HEREBY WAIVE NOTICE OF ANY CHANGE, EXTENSION OF TIME, ALTERATION OR ADDITION TO THE TERMS OF THE CON- TRACT OR TO THE WORK OR TO THE SPECIFICATIONS. IN THE EVENT THAT ANY PRINCIPAL ABOVE NAMED EXECUTED THIS BOND AS AN INDIVIDUAL, IT IS AGREED THAT THE DEATH ON ANY SUCH PRINCIPAL SHALL NOT EXONERATE THE SURETY FROM ITS OBLIGATIONS UNDER THIS BOND. IN WITNESS WHEREOF, THIS INSTRUMENT HAS BEEN DULY EXECUTED BY THE PRINCIPAL AND SURETY ABOVE NAMED, ON THE CO,tk_DAY OF J,iT 196. APPROVED AS TO FORM: ITY AT EY J GentOBi BIOS, n (SE AL� (SEAL) NTRACTOR UM AIA=CAll" IESUAANCE COATANY SURETY W. L. Smith - Attorney- In -F'Bct (SEAL) (SEAL) i , ORANGE s : County of On July 29, 1968 before me, a Notary Public in and for said County and State, residing 'he-ein, duly co:n:rissicncd and sv:crn. personally appeared W. E. SMITH k -own be A :torney in -Fact of THE M ,, ERICAiN INSURANCE COPJ,RANY c.a :ion described in and that execrated the within and foregoing instrument, and known to me to be the person who executea • rlFi i=n'J �r!' iSa- °y -� :•tu ::hia 1' i •tae. sTc� d corpo- at'ton, and he duly acknowledged to ate that such corporation executed tine same. Hhaba As Aet my hand and affixed my official seal, the day and year stat�d in this certifi ate above. `A,. Commission Expires __. • e l �1 c r -�c.- '� 4 L ' e :e GEr:IRVOc ih. MA HEWS Notary Public 92116-6-59 My Commission Expires Sept. 2, 1969 Bond 210. Sc 7loslT4 Premium included in _w._....- µ °'261-f6f wfice PAGE 5 Bond. LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS, THAT WHEREAS, THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, STATE OF CALIFORNIA, July 22, 1968 BY MOTION ADOPTED Gentosi Bros. HAS AWARDED TO P HEREINAFTER DESIGNATED AS THE "PRINCIPAL", A CONTRACT FOR Corona del Mar Library (Contract 1158) proposed addition to IN THE CITY OF NEWPORT BEACH, IN STRICT CONFORMITY WITH THE DRAWINGS AND SPECIFI- CATIONS AND OTHER CONTRACT DOCUMENTS ON FILE IN THE OFFICE OF THE CITY CLERK. WHEREAS, SAID PRINCIPAL HAS EXECUTED OR IS ABOUT TO EXECUTE SAID CONTRACT AND THE TERMS THEREOF REQUIRE THE FURNISHING OF A BOND WITH SAID CONTRACT, PROVIDING THAT IF SAID PRINCIPAL OR ANY OF HIS OR ITS SUBCONTRACTORS, SHALL FAIL TO PAY FOR ANY MATERIALS, PROVISIONS, PROVENDER, OR OTHER SUPPLIES OR TEAMS USED IN, UPON, FOR, OR ABOUT THE PERFORMANCE OF THE WORK AGREED TO BE DONE, OR FOR ANY WORK OR LABOR DONE THEREON OF ANY KIND, THE SURETY ON THIS BOND WILL PAY THE SAME TO THE EXTENT HEREINAFTER SET FORTH: NOW, THEREFORE, WE GentoBi Bros. AS PRINCIPAL, HEREINAFTER DESIGNATED AS THE CONTRACTOR AND 111E AMERIWI INSUR iCE CCNPAM AS SURETY, ARE HELD FIRMLY BOUND UNTO THE CITY OF NEWPORT BEACH, IN THE SUM OF SEV42VI a THOUSAND fIVE BU2TDRU 'BIG1i11 S0i124 AND - - - - - - - - - DOLLARS ($1T,587.50 - - -), SAID SUM BEING ONE -HALF OF THE ESTIMATED AMOUNT PAYABLE BY THE CITY OF NEWPORT BEACH UNDER THE TERMS OF THE CONTRACT, FOR WHICH PAYMENT WELL AND TRULY TO BE MADE WE BIND OURSELVES, OUR HEIRS, EXECUTORS AND ADMINISTRATORS, SUCCESSORS OR ASSIGNS, JOINTLY AND SEVERALLY, FIRMLY BY THESE PRESENTS. THE CONDITION OF THIS OBLIGATION IS SUCH, THAT IF THE PERSON OR HIS SUBCON- TRACTORS, FAIL TO PAY FOR ANY MATERIALS, PROVISIONS, PROVENDER, OR OTHER SUPPLIES, OR TEAMS, USED IN, UPON, FOR, OR ABOUT THE PERFORMANCE OF THE WORK CONTRACTED TO BE DONE, OR FOR ANY OTHER WORK OR LABOR THEREON OF ANY KIND, OR FOR AMOUNTS DUE UNDER THE UNEMPLOYMENT INSURANCE CODE WITH RESPECT TO SUCH WORK OR LABOR, THAT THE SURETY OR SURETIES WILL PAY FOR THE SAME, IN AN AMOUNT NOT EXCEEDING THE SUM SPECI- FIED IN THE BOND, AND ALSO, IN CASE SUIT IS BROUGHT UPON THE BOND, A REASONABLE (ATTORNEY S FEE, TO BE FIXED BY THE COURT, AS REQUIRED BY THE PROVISIONS OF SECTION 4204 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA. (LABOR AND MATERIAL BOND - CONTINUED) THIS BOND SHALL INURE TO THE BENEFIT OF ANY ATION ENTITLED TO FILE CLAIMS UNDER SECTION SO AS TO GIVE A RIGHT OF ACTION TO THEM OR THIS BOND, AS REQUIRED BY THE PROVISIONS OF THE STATE OF CALIFORNIA. PAGE 6 AND ALL PERSONS, COMPANIES, AND CORPOR- 1192.I OF THE CODE OF CIVIL PROCEDURE THEIR ASSIGNS IN ANY SUIT BROUGHT UPON SECTION 4205 OF THE GOVERNMENT CODE OF AND THE SAID SURETY, FOR VALUE RECEIVED, HEREBY STIPULATES AND AGREES THAT NO CHANGE, EXTENSION OF TIME, ALTERATIONS OR ADDITIONS TO THE TERMS OF THE CONTRACT OR TO THE WORK TO BE PERFORMED THEREUNDER OR THE SPECIFICATIONS ACCOMPANYING THE SAME SHALL IN ANY WISE AFFECT ITS OBLIGATIONS ON THIS BOND, AND IT DOES HEREBY WAIVE NOTICE OF ANY SUCH CHANGE, EXTENSION OF TIME, ALTERATIONS OR ADDITIONS TO THE TERMS OF THE CONTRACTOR OR TO THE WORK OR TO THE SPECIFICATIONS. IN THE EVENT THAT ANY PRINCIPAL ABOVE NAMED EXECUTED THIS BOND AS AN INDIVIDUAL, IT IS AGREED THAT THE DEATH OF ANY SUCH PRINCIPAL SHALL NOT EXONERATE THE SURETY FROM ITS OBLIGATIONS UNDER THIS BOND. IN WITNESS WHEREOF, THIS INSTRUMENT HAS BEEN DULY EXECUTED BY THE PRINCIPAL t'" SURETY ABOVE NAMED, ON THE 29th DAY OF ,July , 196. Gentoo Prop. _(SEAL) HV: r 4 X�V ,I SEAL) (SEAL) CONTRACTOR THE AMERICAN INSURANCE COMPANY I (SEAL) py: (SEAL) APPROVED AS TO FORM: CITY ATTORNEY THIS BOND WAS APPROVED BY THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH BY MOTION ON DATE ATTEST: CITY CLERK W. E. Smith - Attorney =In -Fact (SEAL) SURETY CERTIFICATE . OF IMURANCE TO: e City of Newport Beach Newport Beach, California FIREMAN'VFIREMAN'S FUND INSURANCE COMPANY FUND[-] THE AMERICAN INSURANCE COMPANY NATIONAL SURETY CORPORATION e �' AMF. RICAN ❑ ASSOCIATED INDEMNITY CORPORATION L I N S U R A N C E C O M P A N I E S 0 AMERICAN AUTOMOBILE INSURANCE COMPANY DATE July 30, 1968 This is to certify that the Company or Companies checked above have in force as of the date hereof the following policy or policies: NAME AND ADDRESS OF INSURED OR EMPLOYER � LOCATION OF PROPERTY, DESCRIPTION OF OPERATIONS, BUSINESS CONDUCTED Gentosi Bros 1986 Orange Avenue All Operations ..------ Costa_M_esa. California----- ....... ------ —— ._...--- .._....� — — KIND OF INSURANCE I ------ .---- .... ..__ ... _....._ POLICY NUMBER .__. .. EXPIRATION LIMITS OF LIABILITY WORKMEN'S COMPENSATION p.. WPI080541 / /1 /6l Statutory California EMPLOYERS LIABILITY rr 1 I -- �' unlimited Ihousand dollars, each person thousand dollars, each accident _ ._ ... __......__. _.— __. - - .... ..... ... .. BODILY INJURY LIABILITY Other Than Automobile' ....._..'--- ___.... .. .... 300 thousand dollars, each person — - -. - -.._ —. .__•_._— pp L 138 2758 6/I 7 /69 500 thousand dollars, each accident 500 thousand dollars, aggregate products PROPERTY DAMAGE Liability other than Automobile' 100 thousand dollars, each accident n rt i 200 thousand dollars, aggregate operations ZOQ thousand dollars, aggregate protective 200 thousand dollars, aggregate products 1 200 thousand dollars, aggregate contractual AUTOMOBILE: __..___...._ Bodily Injury liability' " rr I 300 thousand dollars, each person 500 thousand dollars, each accident Property Damage Lfobility' 100 thousand dollars, each accident b - each person Actual Cash Value Unless Otherwise Stated Herein Medical Payments Comprehensive — Loss of or Damage to the I Automobile, Except by Collision or Upset $ but including Eire, Theft and Windstorm Collision or Upset Actual Cash Value less S deductible r� -.STO FWM bateu,- i!w ? /961Y CITY ATT. ' i Sy DE SCRI PTIO.N AND LOCATION OF OPERATIONS AND AU FOMOBII FS COVE RtD In the event of cancellation or reduction of limits, ten (10) days written notice of cancellation shall be given the City of Newport Beach. Additional Insured: City of Newport Beach It Comprehensive, so state. If not Comprehensive, for "other than Auto list loan such as OLT, ELEV., etc. In event of any material change in or cancellation of the policy or policies, the Compony will make every effort to notify the addressee but undertakes no responsibility by reason of failure to do so. 385020 365 Autha . ized Rep,e+entaf® 40 January 27, 1969 TO: CITY COUNCIL E —%J FROM: Public Works Department SUBJECT: ACCEPTANCE OF CONSTRUCTION OF THE ADDITION TO THE CORONA DEL MAR LIBRARY (C -1158) RECOMMENDATIONS: 1. Accept the work. 2. Authorize the City Clerk to file a Notice of Completion. 3. Authorize the City Clerk to release the bonds 35 days after the Notice of Completion has been filed. DISCUSSION: The contract for construction of the addition to the Corona del Mar Library has been completed to the satisfaction of the architect and of the City staff. A copy of a letter from the Architect, William P. Ficker, A.I.A., is attached for reference. The bid price was: Amount of change orders: Total contract cost: $35,175,00 1,148.75 6, 23. Change Order No. 1, in the amount of $541.00, provided for panic hardware on the existing front door, two underground drains from the parking lots, and two additional foundation pads. This change order exceeded $500.00 and was approved by the Council on September 23, 1968. Change Order No. 2, in the amount of $154.00, provided for revisions to the charging desk in order to make it more functional and comfortable. Change Order No. 3, in the amount of $453.75, provided for the installation of planters with redwood headers along the masonry wall at the north side of the library property, and for grading and paving to eliminate an earthen drainage ditch beside the fire station. In addition to the above costs, the appropriations for the project are to finance the architect's fee of $4,114.87, the purchase of furniture and fixtures, and landscaping costs. The latter work has not yet been completed. The financing for the project is as follows: Budgeted in Account 27- 7097 -011 $50,345.00 Budgeted for furniture in Account 27- 7094 -016 3,655.00 Budgeted for portion of Architect's fee in 1967 -68 3,000.00 it n Total 57,000.00 y I Page 2 January 27, 1969 Subject: Acceptance of Construction of the Addition to the Corona del Mar Library (C -1158) The above figures were adjusted slightly from the original appropriations on October 28, 1968, when the Council approved a transfer of $905.00 from the construction appropriation to the furniture appropriation to provide for the purchase of drapery materials. The Contractor was Gentosi Brothers of Costa Mesa. The Architect was William P. Ficker, A.I.A. The contract date of completion was December 3, 1968. The building was opened to the public on December 2, 1968. 1� oseph TJ Devlin ublic Works Director BBN /ldg Att WILLIAM AFICKER, A. I. A. Architecture and Planning /— 1 3 SUITE 202 • 446 N. NEWPORT BLVD., NEWPORT BEACH, CALIF. • 646 -7739 January 9, 1969 City Council City of Newport Beach 3300 West Newport Boulevard Newport Beach, California Reference: Corona del Mar Library Addition Gentlemen: We have inspected the Corona del Mar Library building addition and find it to be substantially complete and in compliance with the construction documents prepared by this firm. As the Architect for the City of Newport Beach, Corona del Mar Library, we recommend that the City Council accept this building as complete and in accordance with your contract with Gentosi Bros. General Contractor. Respectfully, I4•62ZQO-br William P. Ficker, A.I.A. WPF -.etm Copy to Gentosi Bros. �l 1 � o' NOTICE OF COMPLETION PUBLIC WORKS ' [is To All Laborers and Material Men and to Every Other Person Interested: YOU WILL PLEASE TAKE NOTICE that on the Public Works project consisting of Coroam del on which r- mtfllti Amtho+rn was the contractor, and The Pmrerican Insumnce Company was the surety, was completed. I, the undersigned, say: CITY OF NEWPORT BEACH I am the Public Works Director of the City of Newport Beach; the foregoing Notice of Completion is true of my own knowledge. I declare under penalty of perjury that the foregoing is true and correct. Executed on January 48, 1969 at Newport Beach, California. VERIFICATION OF aITY C I, the undersigned, say: I am the City Clerk of the City of Newport Beach; the City Council of said City on January 27, 1969 accepted the above described work as completed and ordered that a Notice of Completion be filed. I declare under penalty of perjury that the foregoing is true and correct. Executed on January 28, 1969 at Newport Beach, California. O`l� 41:2=a �. i 4 0 OWNER ❑ CHANGE ARCHITECT ❑ ORDER CONTRACTOR ❑ • AIA DOCUMENT 0701 FIELD 13 OTHER 0 I. Install New Waterheater Contractor Overhead and Profit (10 %) NOT N a 669M v, Ajectwft# IV tsar OrF• Mot, $ 95.36 9.53 $104.89 PROJECT: City of Newport Beach 35 ,175.00 (name, address) Corona del Mar Library 695.00 • TO (Contractor) . $ s NO: Z87 F . . $ ARCHITECT'S PROJECT The new Contract Sum including this Change Order will be . . . . . . . . . Gentosi Bros. CONTRACT FOR: General Construction The Contract Time will be (increased) (decreased) (unchanged) by 1986 Orange Avenue ( -0- ) Days. The Date of Completion as of the date of this Change Order therefore is Costa Mesa, California • L ritv J CONTRACT DATE: 8 -6 -68 • You are directed to make the following changesin this Contract: 0 I. Install New Waterheater Contractor Overhead and Profit (10 %) NOT N a 669M v, Ajectwft# IV tsar OrF• Mot, $ 95.36 9.53 $104.89 The original Contract Sum was . . . . . . . . . . . . . . . . . . . . . $ 35 ,175.00 Net change by previous Change Orders . . . . . . . . . . . . . . . . . . $ 695.00 • The Contract Sum prior to this Change Order was . . $ 35,870.00 The Contract Sum will be (increased) (decreased) (unchanged) by this Change Order. . . $ 104.89 The new Contract Sum including this Change Order will be . . . . . . . . . . . $ 35,974.89 The Contract Time will be (increased) (decreased) (unchanged) by ( -0- ) Days. The Date of Completion as of the date of this Change Order therefore is • William P. Ficker, A.I.A. rpntosi Rrnc. ritv of Npwpnrt Reach ARCHITECT CONTRACTOR OWNER Address Address Address • BY BY BY DATE lf —As DATE DATE DATE OF ISSUANCE CHANGE ORDER NUMBER January 8, 1969 3 _ AIA DOCUMENT G701 • CHANGE ORDER • SEPTEMBER 1966 EDITION • 01966 AIA® THE 'T NE PAGE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 �twlru4' W ,YdPI .}l�3 0 a A TOYI a 04 ladmab ANtA SPA 0 -%TERIAL RECORD CHARGE TO: Job Name-- Job Address— SIZE I DESCRIPTION 11 FA Job No ----- ...... 5hJ: ------------- - - - - --------- EXTENSION 7- Fe 76 0 w1 i t CITY OF NEWPORT BEACH - PUBLIC WORKS DEPARTMENT PROGRESS PAYMENT REQUEST No. -Final 10% FOR PERIOD ENDI PROJECT: Corona Del Mar Library Addition BUDGET NO. 27- 7097 -011 CONTRACT N . 1158 5, 1969 r (-(f ORIGINAL CONTRACT 35,1755.00 , _ Please send to: EXTRAS TO DATE 1,148.75 / CONTRACT To DATE 360323.75 D� �`� "6y Gentosi Bros. //� ( 1986 Orange Ave. AMOUNT EARNED 36,323.75�/�'/ Costa Mesa, Calif. LESS 10% RETENTION .. LESS PREVIOUS PAYMENTS 32,144.40 AMOUNT DUE THIS REQUEST 40179.35 . I HEREBY CERTIFY NAT THE ABOVE UNTS AND VALUES ARE CORRECT. SIGNED SIGNED ��EN--Gl!INEER CONTRACTOR Y'��, '�""'���'` 4 fl dl BY ITEM CONTRACT ERC NT AMOUNT NO. CONTRACT ITEM PRICE COMPLETE EARNED 1. General Construction $34,680.00 100% $340680.00 2. Masonry Wall 495.00 100% 495.00 $35,175.00 $35,175.00 Change Order No. 1 541.00 100% 541.00 Change Order No, 2 154.00 100% 154.00 Change Order No. 3 453.75 100% 453.75 Total $36,323.75 36,323.75 ORIGINAL CONTRACT 35,1755.00 , _ Please send to: EXTRAS TO DATE 1,148.75 / CONTRACT To DATE 360323.75 D� �`� "6y Gentosi Bros. //� ( 1986 Orange Ave. AMOUNT EARNED 36,323.75�/�'/ Costa Mesa, Calif. LESS 10% RETENTION .. LESS PREVIOUS PAYMENTS 32,144.40 AMOUNT DUE THIS REQUEST 40179.35 . I HEREBY CERTIFY NAT THE ABOVE UNTS AND VALUES ARE CORRECT. SIGNED SIGNED ��EN--Gl!INEER CONTRACTOR Y'��, '�""'���'` 4 fl dl BY • WILLIAM P. ACKER, ,A. Architecg6w and Planning; SUITE202 • 416 N. NEWPORT 6LV I. A. NEWPORT REACH, CALIF. 846 -7789 City ;Council City of Newport Beach 3300 West Newport Boulevard Newport Beach, California Reference: Corona del Mar Library Addition Gentlemen: We have inspected the Corona del Mar Library building addition and find it to be substantially complete and in compliance with the construction documents prepared by this firm. As the Architect for the City of Newport Beach, Corona del Mar Library, we recommend that the City Council accept this building as complete and in accordance with your contract with Gentosi Bros. General Contractor. Respectfully, 1*16z ;024 William P. Ficker, A.I.A. WPF:etm Copy to Gentosi Bros. / -►3- 6 1 4 N, From the Office of City Cterk TODAYIS MAIL Date: Attn: e..(- � m i 4k GENTOSI BROS. GENERAL CONTRAMRs CO3TA MR A, CALIFODMA 548.0741 or 5484184 Jan. 3, 1969 Wm. P. Picker 440 N. Newport Blvd., Newpert Beach$ Calif. Dear Sir: In my estimation, the building known as the Newport Beach Library, Corona del Mar branch, is substantially completed in accordance with the plans and specifications prepared by William P. Picker's office as of January 3, 1969. Yours truly, Gentos Bros. ,; A. Gentosi WILLIAM P .SICKFR, A. I. A. Architecture and Planning SUITE 202 • 446 N. NEWPORT BLVD., NEWPORT BEACH, CALIF. • 646 -7730 In Account With Mr. Kenneth L. Perry, Assistant City Engineer City of Newport Beach, California 3300 Newport Blvd. Newport Beach, Calif. Re: Newport Beach - Corona del Mar Library For Professional Services: Completion of Construction Blueprints Project Changes Change Order #1, 2, 3 and 4 (10% of $1,253.54) AMOUNT NOW DUE N Y d � s January 8, 1969 t $ 800.00 ) 1.00 125.35 $ 926.35 RFCFIVF:n JAN ICJON 46 Wm. Ficker 4b GENTOSI BROS. G9QM COMMUORs 1986 Ownye Ar COSTA MESA, CALIFOW1A 548.0741 or 548 -4984 Re: Corona delMar Library Ace Plumbing (added cost) Jan. 3, 1968 37.36 Cabinet 140-00 177.3 10% 17.73 Total extra due $ 195.09 Ace Plumbing has sent an additional bill on W. H. installation in the amount of 037.36, as per above, due to the fact that existing W. H. had to be removed for location of wall. �.. { Is CERTIFICATE AO CHITECT p FOR PAYMENT CONTRACTOR ❑ • FIELD ❑ AIA DOCUMENT 6703 OTHER PROJECT: Corona del Mar Library Addition - Contract 1158 (name, address) 420 Marigold, Corona' el Mar, California • TO (Owner) F— City of Newport Beach ARCHITECT'S PROJECT NO: 287 3300 Newport Blvd. CONTRACT FOR: General Construction Newport Beach, Calif. L _f CONTRACT DATE: August 6, 1968 • In accordance with this Contract and the attached Application For Payment the Contractor is entitled to payment in the amount stipulated below. The present status of the account for this Contract is as follows: ADDITIONS $ DEDUCTIONS $ ORIGINAL CONTRACT SUM. .$ 35-175.00 Change Orders approved I CHANGE ORDERS in previous months by 541.00 TOTAL ADDITIONS . . .$ 1 -253.64 Owner— TOTAL_ _ _ SUB TOTAL . . . . . .$36,428.64 Subsequent Change Orders TOTAL DEDUCTIONS . $ —0— Number Approved CONTRACT SUM TO DATE. .$ 36,428.64 (date) _ _ ..__ __ BALANCE TO FINISH .$ —0- 2 1/8/69 154.00 TOTAL COMPLETED TO DATE $ 3Fi,428.(24 3 1/8/69 104.89 MATERIALS STORED. . .$ —0- 4 1/8/69 453.75 TOTAL COMPLETED & STORED $ 36. 28._64. — • RETAINAGE 10 3,642.86 TOTAL EARNED LESS RETAINAGE . . . . . .$ 32,765.78 LESS PREVIOUS CERTIFICATES . . . . $ 32,144.40— -- THIS CERTIFICATE . . . . . $ 641...3.8_ TOTALS Net change by Change Orders $ 1 -253.64 Architect_:. 1Ni11 * IaC fieker, A.I.A.L Date: This Certificate is tiable. I is payable only to the payee named herein and its issuance, payment and acceptance are without • prejudice to any rights of the Owner or Contractor under their Contract. If AIA DOCUMENT G702 APPLICATION FOR PAYMENT, or other application form containing satisfactory evidence of payment for Work previously completed DOES NOT ACCOMPANY THIS CERTIFICATE, the Contractor shall first provide the equivalent certification by completing and executing the following: State of: Subscribed and sworn to before me this County of: • day of 19 The. undersigned certifies that the Work covered by this Certificate for Payment has been completed in accordance with the Contract Documents, Notary Public that all amounts have been paid for Work for which previous Certificates for Payment were issued and payments received, and that the current payment shown herein is now due. My Commission expires: • Contractor: Gentosi Bros. CERTIFICATE NO: D DATE OF ISSUANCE: l•B'6 f AIA DOCUMENT 6703 • CERTIFICATE FOR PAYMENT • SEPTEMBER 1966 EDITION • 01966 AIA® ONE PAGE THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 I (1�iADE80F R. W McCLELLAN and SON Inc. ALL CONT;bT IN G —T RUCKING— EXCAVATI NGING Ic sAND A C. PAYING DEC ED GRANITE TOP - IL - PEAT SOIL I$I C al. Way :FILL MATERIAL Costa h4maa, CWomia 92627 GENTOSI BRAS 1986 Orange Ave Costa Mesa Calif,/ PHONE: 17W 040.0011 INVOICE 1926-A November 1968 19— ,p.IRTi ;r._ORl FN.NO. B LQCATION AMOUNT UNIT ".pEBCRIPTION -`: "._ ._ YfA7E f6_- .CREDIT6 }- 11/31, C. Del Mar Library 3.00 tons Asphalt Pavement .50 19.50 Add +l to contract: 6.00 tons U R Base .75 16.50 Place Asphalt, U R Base 4 brs Labor E.50 . 34.00 & Select Fill in Area 2 hrs Roller 11.5C 23.00 93.00 Excavated along Fire Station: Work performed 11 -27 8 I.REM6 AFTER ZOTH WILL BE INVOICED FOLLOWING MONTH NET - - NO - ""F R. W. McCLELLAN and S NS 'ALL GRADES OF CONCTING— TRUCKING— b(CAVATINADING •/� -' PNOiy¢ ROCK, SAND " DEC NWTE .- - Bd$ED GRA A. C. PAVING _. 70 IL, PEAT SO{L- 151 Convn tclal Way ER{AL _ Costa Mose;. Cdfomia 92627 • I � il'pb�� _ )906 0AwV Aw K c"Aa am Cant . TE ;lffD :HO JOB LOCATION AMOUNT 'UNIT . .. CHAC*M Mr i*ris7t il4 ftd VDESCRIPTION ♦aslt K vwk.Plwcarw4 L/,/W C i b lei U.58 Se dO b" UVV Ire* U-311 23m 106.E a ITEMS AFTER 25TH WILL BE - INVOICED FOLLOWING MONTH - -- NET NO DISCOUNT ��a :. <� R. W McCLELLAN and SON Inc. ALL GRADES OF CONTTING— TRUCKING — EXCAVATING —CDING Ro K. SAND A. C. PAVING _DECOMPOSED GRANITE. TOP 4%611- - PEAT SOIL 161 COmmmial Way @ ,FI MATERIAL Costa Masai California 92627 • CENTOSI BROS • 1986 orange Avenue • Costa Mesa Calif PHONE: (714) 54111-3511 INVOICE 1926 /November 1968 : ®_n DATE ORDER NO. - -JOB LOCATION AMOUNT UNIT DESCRIPTION CHARGES CREDITS BALANCE 11/2C Library C.Del Mar:. As Per Quote: Extra Work as Request d Place Extra 2" x1R" in the Field: Redwood Hdrs: Place Additional 36 Li. Ft. ® 1.00' 36.00 2" x 31, Redwood Hdrs Place Additional 21; as per Quote: 311.- Aadwood Hdrs: Place 211 x1E" Additional f�77 Li. Ft. ®1-.001 177.00 213.00 Redwood Hdrs: �L 6 'TER 28TH WILL BE FOLLOWING MONTH .. NET - NO DISCOUNT W V O Z • Redif? m 7H 723 Sold To itit rate, Ino, 1b,3i.4 G64k,hssa, California { Shipped To Vi.- . =u.br= CERTIFICATE FOR PAYMENT • AIA DOCUMENT G703 u • • PROJECT: Corona del Mar Library Addition - Contract 1158 (name, address) 420 Marigold, Corona del Mar, California . TO (Owner) F— City of Newport Beach ARCHITECT'S PROJECT NO: 287 3300 Newport Blvd. CONTRACT FOR: General Construction Newport Beach, Calif. L I CONTRACT DATE: August 6, 1968 In accordance with this Contract and the attached Application For Payment the Contractor is entitled to payment in the amount stipulated below. The present status of the account for this Contract is as follows: 10 OWNER ❑ ARCHITECT ❑ CONTRACTOR ❑ FIELD ❑ OTHER PROJECT: Corona del Mar Library Addition - Contract 1158 (name, address) 420 Marigold, Corona del Mar, California . TO (Owner) F— City of Newport Beach ARCHITECT'S PROJECT NO: 287 3300 Newport Blvd. CONTRACT FOR: General Construction Newport Beach, Calif. L I CONTRACT DATE: August 6, 1968 In accordance with this Contract and the attached Application For Payment the Contractor is entitled to payment in the amount stipulated below. The present status of the account for this Contract is as follows: Net change by Change Orders $ 1 -253.64 ORIGINAL CONTRACT SUM. .$ ADDITIONS $ DEDUCTIONS $ CHANGE ORDERS Change Orders approved in previous months by Owner— TOTAL 541.00 Subsequent Change Orders 36,428.64 Number Approved -0- (date) $ 36 428.64 2 1/8/69 154.00 TOTAL COMPLETED TO DATE 3 1/8/69 104.89 $ 4 1/8/69 453.75 428.64 RETAINAGE 10 % 3,642.86 TOTAL EARNED LESS RETAINAGE . . . . . .$ TOTALS LESS PREVIOUS Net change by Change Orders $ 1 -253.64 ORIGINAL CONTRACT SUM. .$ 35 ,175.00 CHANGE ORDERS TOTAL ADDITIONS . . . $ 1,253.64 SUBTOTAL. . . . . .$ 36,428.64 TOTAL DEDUCTIONS .$ -0- CONTRACT SUM TO DATE . . $ 36 428.64 BALANCE TO FINISH . $ -0- TOTAL COMPLETED TO DATE $ 36 428.64 MATERIALS STORED . . . $ -0- TOTAL COMPLETED & STORED $ 36 428.64 RETAINAGE 10 % 3,642.86 TOTAL EARNED LESS RETAINAGE . . . . . .$ 32,785.78 LESS PREVIOUS CERTIFICATES . . . . $_32 .144 40 THIS CERTIFICATE . . . . . $ 641 .38 Arch' : W1 M P. Ficker, A.I.A. By: Date: 1 -464q This Certificate is not n olialblk It is payable only to the payee named herein and its issuance, payment and acceptance are without • prejudice to any rights of the Owner or Contractor under their Contract. If AIA DOCUMENT 0702 APPLICATION FOR PAYMENT, or other application form containing satisfactory evidence of payment for Work previously completed DOES NOT ACCOMPANY THIS CERTIFICATE, the Contractor shall first provide the equivalent certification by completing and executing the following: State of: Subscribed and sworn to before' me this County of: • day of 19 The. undersigned certifies that the Work covered by this Certificate for Payment has been completed In accordance with the Contract Documents, Notary Public: that all amounts have been paid for Work for which previous Certificates for Payment were issued and payments received, and that the current payment My Commission expires: shown herein is now due. • Contractor: Gentosi Bros, CERTIFICATE NO: S DATE OF ISSUANCE: /•d�� AfA DOCUMENT 6703 - CERTIFICATE FOR PAYMENT - SEPTEMBER 1966 EDITION - ©1966 AIA® ONE PAGE THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 • • 11 PROJECT: City of Newport Beach (name,address) Corona del Mar Library TO (Contractor) F ARCHITECT'S PROJECT NO: 287 Gentosi Bros. CONTRACT FOR: General Construction 1986 Orange Avenue Costa Mesa, California L _f CONTRACT DATE: 8_6 -68 You are directed to make the following changes in this Contract: 0 4 0 CHANGE Along Property Line 0 AO CHITECT 41.25 ORDER CONTRACTOR ❑ FIELD ❑ AIA DOCUMENT G701 OTHER . • $ 35 ,175.00 PROJECT: City of Newport Beach (name,address) Corona del Mar Library TO (Contractor) F ARCHITECT'S PROJECT NO: 287 Gentosi Bros. CONTRACT FOR: General Construction 1986 Orange Avenue Costa Mesa, California L _f CONTRACT DATE: 8_6 -68 You are directed to make the following changes in this Contract: 0 Revise Paving at Fire Station and Along Property Line $ 412.50 Contractor Overhead and Profit (10 %) 41.25 $ 453.75 The original Contract Sum was . . . . . . . . . . . . . . . . . . . . • $ 35 ,175.00 Net change by previous Change Orders . . . . . . . . . . . . . . . . . . $ 199.89 . The Contract Sum prior to this Change Order was . . . . . . . . . . . . . . • $ 359974.89 ' The Contract Sum will be (increased) (decreased) (unchanged) by this Change Order . . . $ 453.75 ' The new Contract Sum including this Change Order will be . . . . . . . . . . . $ 36,428.64 The Contract Time will be (increased) (decreased) (unchanged) by (_0_ ) Days. The Date of Completion as of the date of this Change Order therefore is • William P. Ficker_ A_i_A_ Aentosi Bros Of NeWpo t Beach ARCHITECT CONTRACTOR OW ER Address Address r--� — Address - • BY BY E BY DATE I- A -64 DATE DATE DATE OF ISSUANCE CHANGE ORDER NUMBER January 8, 1969 4 AIA DOCUMENT G701 • CHANGE ORDER • SEPTEMBER 1966 EDITION • ©1966 AIA® THE ONE PAGE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 E CERTIFICATE OWNER Fl ARCHITECT ❑ FOR PAYMENT CONTRACTOR ❑ Owner— TOTAL FIELD ❑ AIA DOCUMENT 0703 OTHER TOTAL COMPLETED TO DATE M PROJECT: Corona del Mar Library Addition - Contract 1158 (name, address) 420 Marigold, Corona del Mar, California • TO (Owner) I— ARCHITECT'S PROJECT NO: 287 City of Newport Beach CONTRACT FOR: General Construction 3300 Newport Boulevard Newport Beach, California L J CONTRACT DATE: August 6, 1968 • In accordance with this Contract and the attached Application For Payment the Contractor is entitled to payment in the amount stipulated below. The present status of the account for this Contract is as follows: • Net change by Change Orders ORIGINAL CONTRACT SUM. .$ ADDITIONS $ DEDUCTIONS $ TOTAL ADDITIONS . . . Change Orders approved in previous months by $ 35-716.00 TOTAL DEDUCTIONS . Owner— TOTAL CONTRACT SUM TO DATE . . $ -19,716-00 Subsequent Change Orders $ —0— TOTAL COMPLETED TO DATE Number Approved (date) $ 35 .716 0.0 RETAINAGE —1.0_% N1 9 -23 -68 541.00 RETAINAGE . . . . . . $ 32 ,144 40 LESS PREVIOUS CERTIFICATES .$ 20,855.25 THIS CERTIFICATE . . . . .$ U, 289,15 TOTALS 6 Qom.. (1,)29• IS' r6 I /(°` b9 Net change by Change Orders ORIGINAL CONTRACT SUM. .$ 35 ,17 5._ O CHANGE ORDERS TOTAL ADDITIONS . . . $ 541.00 SUB TOTAL . . . . . . $ 35-716.00 TOTAL DEDUCTIONS . $ -0- CONTRACT SUM TO DATE . . $ -19,716-00 BALANCE TO FINISH . $ —0— TOTAL COMPLETED TO DATE $ 35,716-00 MATERIALS STORED. . .$ TOTAL COMPLETED COMPLETED & STORED $ 35 .716 0.0 RETAINAGE —1.0_% 2,.571 60 TOTAL EARNED LESS RETAINAGE . . . . . . $ 32 ,144 40 LESS PREVIOUS CERTIFICATES .$ 20,855.25 THIS CERTIFICATE . . . . .$ U, 289,15 0L 6 Qom.. (1,)29• IS' r6 I /(°` b9 Architect: /Will P.., F-ieker, A.I.A. By: Z .r3 M4M---Date: 1 -3 -69 This Certificate is not neg ti ble. it is payable only to the payee named herein and its issuance, payment and acceptance are without • prejudice to any rights of the Owner or Contractor under their Contract. If AIA DOCUMENT G702 APPLICATION FOR PAYMENT, or other application form containing satisfactory evidence of payment for Work previously completed DOES NOT ACCOMPANY THIS CERTIFICATE, the Contractor shall first provide the equivalent certification by completing and executing the following: State of: California County of: Orange • The. undersigned certifies that the Work covered by this Certificate for Payment has been completed in accordance with the Contract Documents, that all amounts have been paid for Work for which previous Certificates for Payment were issued and payments received, and that the current payment shown herein is now due. • Contractor: — / k Date: Subscribed and sworn to before me this day of Notary Public: My Commission expires: CERTIFICATE NO: 4 DATE OF ISSUANCE AIA DOCUMENT G703 - CERTIFICATE FOR PAYMENT - SEPTEMBER 1966 EDITION - ©1966 AIAOO THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 19 1 -3 -69 ONE PAGE _ __ -44 0 9 APPLICATION OWNER ❑ ARCHITECT ❑ 16 �� FOR PAYMENT CONTRACTOR ❑ DES FIELD ❑ • A!A DOCUMENT G702 OTHER PROJECT: Corona del t•iar Library Addition Contract 11 (name, address) 420 i''iarigold, Corona del i'iar, Calif. TO (Owner) Ority of Newport beach DATE OF APPLICATION: Dec. 12, 1968 330 1Tewi)ort blvd., APPLICATION NO: 4 Newport :" eac h., Calif. L • State of: California County of:oran6e The undersigned certifies that the Work herein has been completed in accordance with the Contract Documents, that all amounts have been paid for items for which previ- ous Certificates for Payment were issued and payments received, and that the current payment is now due. Gent os;i Eros. Contractor / B �-'- -1 = Date r /12.&B Subscribed and sworn to before me this • day of 19 'ZZ Notary Pu Ic: 1. , �t�I. '.� • • • My Commission Expires: I PERIOD FROM: 11 -5 -68 TO: Application is made for Payment, as shown below, in connection with this Contract. TOTAL COMPLETED TO DATE (F below) 835716.00 STORED MATERIALS (see attached list) TOTAL COMPLETED & STORED t,, ( I n_1ILI RETAINAGE 10 % 1571.60 .VTAL EARNED LESS RETAINAGE 321 .• O LESS PREVIOUS PAYMENTS 20 .2 CURRENT PAYMENT DUE'_ - "'v ' ITEM No. A DESCRIPTION OF WORK e SCHEDULED VALUE C PREVIOUS APPLICATIONS D THIS APPLICATION E COMPLETED --- TO DATE % F BALANCE TO FINISH G Site 4763.00 4763.00 100 4763.00 Demolition 460.00 460.00 100 460.00 Concrete & rebar 1518.00 1518.00 100 1518.00 14asonry 495.00 495.00 100 495.00 Lumber 3500.00 3500.00 100 3500.00 Glue lams 892.00 892.00 100 892.00 Carpentry rough 3000.00 3000.00 100 3000.00 Carpentry finish 300.00 211-10.00 60.00 100 300.00 lumbing 1050.00 787.50 262.50 100 1050.00 Sheet metal a steel 540.0 540.00 100 540.00 P.00f 79L�.0 794.00 1001 794.00 Lath v: plaster 146.0 146.00 100 146.00 Drywall 1220.00 1220.00 100 1220.00 Hardware 616.00 616.00 100 616.00 Electric 4550-00 4550.00 100 4550.00 Heating; 2000.0C 2090.00 100 2090.00 Doors & milllork 970.0 970.00 100 970.00 Cabinets 1295-Oc 1295.00 100 1295.00 Glass 712.0 712.00 100 712.00 tVeatherstrippa..ng 45.0c 45.00 100 45.00 SUB TOTAL OR TOTAL 26956.0 22530.50 6425.50 1 1 28956.00 AIA DOCUMENT 6702 - APPLICATION FOR PAYMENT - SEPTEMBER 1966 EDITION - ©1966 ALA® PAGE THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., NW, WASHINGTON, D.C. 20006 OF PAGES C� • • Ll • • • APPLICATION FOR PAYMENT AIA DOCUMENT G702A CONTINUATION SHEET 1 APPLICATION NUMBER: OWNER ❑ ARCHITECT ❑ CONTRACTOR ❑ FIELD ❑ OTHER 175.00 ITEM No. A DESCRIPTION OF WORK B SCHEDULED VALUE C PREVIOUS I APPLICATIONS: D THIS �_ APPLICATION E COMPLETED TO DATE °o F BALANCE TO FINISH G Tile 175.00 175.00 100 175.00 Painting 1795.00 1795.00 100 1795.00 Floors 95.00 &ixft 95.00 100 95.00 Toilet partitions 140.00 140.00 100 1;x.0.00 Clea7-ing -up 175.00 70.00 105.00 100 175.00 Sanitary service 75.00 25.00 50.00 100 75.00 A.C.Tile 25.00 25.00 100 25.00 Bond 232.00 232.00 100 232.001 Profit L overhead 3507.00 3507-0(100 3507.00 Change order TO. 1 541.00 541.0 I 100 I 541.00 I -; SUB TOTAL OR TOTAL 1 2. 0 12 3. 5716,00 AIA DOCUMENT G702A • APPLICATION FOR PAYMENT - Continuation Sheet • SEPT. 1966 EDITION PAGE ©1966 AIA® THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 N.Y. AVE., N.W., WASH., D. C.20006 OF PAGES July , TO: CITY COUNCIL G- =Z FROM: Public Works Department SUBJECT: PROPOSED ADDITION TO CORONA DEL MAR LIBRARY (CONTRACT 1158) RECOMMENDATIONS: 1. Adopt a resolution awarding the contract to Gentosi Brothers for $35,175.00. 2. Authorize the Mayor and City Clerk to execute the contract. DISCUSSION: Eight bids were received and opened in the office of the City Clerk at 10:00 A.M. on July 15, 1968. An unusual feature of this proposal was that each bidder specified the length of time he estimated that it would take him to substantially complete the work. BIDDER TOTAL BID ESTIMATED TIME OF COMPLETION (CALENDAR DAYS ✓Gentosi Bros., Costa Mesa $35,175.00 120 Nation Construction Co., Santa Ana 36,750.00 150 W. M. Ferdi, Inc., Corona del Mar 36,852.00 60 -- Berney Construction Co., Santa Ana 38,860.00 110 KRW, General Contractor, La Habra 39,153.00 90 PSC Co., General Contractor, Garden Grove 39,403.00 120 Higson Construction Co., Newport Beach 39,895.00 75 South Coast Constr. Co., Costa Mesa 43,990.00 90 The low bid is 11% below the Engineer's estimate of $39,500.00. The amount budgeted in Account No. 27- 7097 -011 is: $51,250 The amount budgeted in Account No. 016 for furniture is: 2,750 The amount previously spent for architectural fees is: 3,000 Total T5Tb -6 The total estimated cost of the project is: Building and Site Improvement Contract $35,175 Architectural Fees 4,000 *Plant Material and Sprinklers 1,500 * *Shelving 5,400 **Carpeting gppRpVED BY ��j��f 4,000 * *Furniture CITY Co 2,750 JUL 2°"'O1 =,2 DATE 2 1968 Contingencies 4,175 Total $57,000 * By City Forces ** Separate contract by Library Department Any surplus funds remaining after completion will be returned to the Building Excise Tax Fund. M r Page 2 - July 22, 1968 Public Works Department Subject: Proposed Addition to Corona Del • Mar Library (Contract 1158) G -� The plans were prepared by William P. Ficker, AIA. The architect is sending a letter to the City Council recommending award of the contract to Gentosi Brothers. The Board of Library Trustees met on July 16, 1968 and recommended that the contract be awarded to the low bidder. Even though the Board felt the building addition is critically needed, they could not justify the additional $1,677.00-cost by awarding to the third low bidder in order to secure earlier completion. The estimated date of completion for the low bidder is November 29, 1968. oseph T evlin ublic W Director /ldg _ y WILLIAM P #ICKER, A. I. A. -•' Architecture and Planning SUITE 202 446 N. NEWPORT BLVD., NEWPORT BEACH, CALIF. • 646 -7789 July 16, 1968 The Honorable City Council of Newport Beach 3300 West Newport Boulevard Newport Beach, California Gentlemen: Re Corona del Mar Library I hereby recommend the acceptance of the bid by the contracting firm of Gentosi Bros. for the subject project. Gentosi Bros. are well known to me and have satis- factorily completed numerous projects for which we were the architects. The remodeling and restoration of the Balboa Pavilion was one which they performed. If there are any questions regarding the design, bid- ding, or proposed contracts, I will be happy to appear before you and answer them. rw Very tru y yours, William P. Ficker, A.I.A. vC C. wPF /mr (EQ ECE!{fEp r ITY CL lull I 1.9�►- u;r. S ME f H Y a �lita is ,: ' 3a�3{i t'` .• K�.t�TH N W 0 i £4K s :�. :� �� ': N£W.rO£T rIACM '_Cs�LVO�M i� .. y� iA� BNV1} 4QCOI .� ��:. .. .. :..,� ! .. 046 -))9f '~:. t � '. - :�tiii,. I kYYird wu ... -(.. • .. _. ir :ices L V it I n i�r ice`.',A.t ': S: t Y:`l a•4u`4 u_a (iS� 'Jrt4fi�.4 1 -1'. r Y -: r . rs .,2��'#5,'�'t�c.na;Aswa „t: ,3� - �w��'�si�&ti�rm ,s�,� s:r ".�"ar�3i.�3u. «.rev.C, ?�. :> sa'c- s.: ua '? ^n•,e:w:+i'+.�.:.a...tu. -� +' ✓4't'4X�M 4 i-2a � .,f 5.•+•Mt aP1i.SR. A. - i i �y. a �_ .7�ie � a WOWS e .s Xe L ]Y Tr_ gyp' a :Y^ L. I I.veWTd:v Y . °.MY H' �O- xMI�YFa• �XfM1wlS M1Rr Fy.i;M= J 5 ^• -✓L�' Yt���,r_�r6lFSIdbF+.5.4 • xn'. ., va _. _ _ . x x U w r' n u z 0 0 a N u V 0 a a • 0 • • • CHANGE ORDER DATE OF ISSUANCE: CHANGE ORDER NO: ADD M QWMXX $ TO 0 ARCH111ECT'S PROJECT NO: 287 C'fill AIA 6701 9/6/68 PRCT: Addition to Corona .del Mar Library ADDRESS: 420 Marigold, Corona del Mar, Calif. 1 OWNER: City of Newport Beach CONTRACTOR: Gentosi Bros. CONTRACTFOR: General Construction 541.00 CONTRACT DATE: 8/6/68 Gentosi Bros. You Are Authorized To Make The Following Changes In The Subject Contract: 1. Revise door hardware to be panic hardware - existing aluminum entrance door. Furnish and install one (1)1. 2. 18" x 18" concrete catch basins with iron grate and 4" diameter C.I.P. through curb. Furnish and install two (2) 3. Additional concrete pads. Furnish and install two (2) Profit $ 140.00 332.00 20.00 2.00 49.00 $ 541.00 CONTRACTOR The Amount To The Contract Will Be (Increased) (R%cXu*fiBy The Sum Of: $541.00 - Five hundred Forty one and no /100 - - - - - - - - - - - - - - - - - Dollars ($ 541.00 ) Contract Total Including This Change Order Will Be: $35,716.00 Dollars. The Contract Period Will Be (Increased) (Decreased): CONTRACTOR'S ACCEPTANCE: ems/ PJ.I KJ / BY:.. DATE: OWNER'S APPROVAL:_ DATE:. Days. ARCHITECT: BY: DATE: 1- YN: CHANGE ORDER AIA DOC. G -701 SEPT. 1863 EDITION ONE PAGE THE AMERICAN INSTITUTE OF ARCHITECTS PAGE 1 1735 NEW YORK AVE.. WASHINGTON. O.C. 0 less s s 0 R V N E; O 0 Z rJ TO: CITY COUNCIL FROM: Public Works Department SUBJECT: ADDITION TO CORONA DEL MAR LIBRARY, RECOMMENDATION: ,&eptember i CONTRAC 1158 23, 1968 g -� Approve Change Order No. 1 for the Corona del Mar Library in the amount of $541.00, DISCUSSION: Section 4 -03 of the Standard Specifications for the construction of Public Works in the City of Newport Beach requires Council approval of extra work amounting to $500 or over. The items included in Change Order No. 1 are enumerated below. Items 1 and 2 have been required as a result of plan checking by the Building Department. Panic hardware is required to be installed on the existing main door to the library because of the increase in occupant load of the remodelled building. The two storm drain inlets will collect runoff from the building roof drains and parking lot, and discharge through cast iron pipes under the sidewalk to the street. They are required by the Building Code for all buildings except residences. Item 3 is for two additional footing pads required to maintain proper clearance under the floor, ITEM COST 1. Install panic hardware on existing aluminum $154.00 door to library, 2. Construct 2 grate -type catch basins with 365.00 cast iron pipes discharging through curb. 3, Construct 2 additional concrete footings 1 22,00 Total Change Order No. 1 $541.00 Sufficient funds for the cost of the change order are available in the appro- priation for the project. No budget amendment will be necessary, CT D Jos ph T, Devlin 61 KM Public Works Director KLP /ldg - 1G'rAL SEP 2 3 f968 DATE = } Q s W V J y J 01 Q w � J V } Vv L� J F p J- Q DO J A J lu Q Z O V L Qjz cn jU W Q W H Z f—Z0 — O Z I U uA \I O f- W W S n ICllitlll�ll�l�l h ■ii�niiiiiil \I O f- W W S n } a e ST Q w Q Q 2 U L i T w w C r W V lk IL r O a !A zt CO V > L) F- L 0 O } a e ST Q w Q Q 2 U L i T w w C r V 0 r r w w x n di�mm��enm 'IIIIII�IBN�IflI nmm�dnmem� i�ii■�iii �u� r■ II��All�ll� V 0 r r w w x n June 24, 1968 %1'.2 TO: CITY COUNCIL FROM: Public Works Department SUBJECT: PROPOSED ADDITION TO CORONA DEL MAR LIBRARY (CONTRACT 1158) RECOMMENDATIONS: 1. Approve the Plans and Specifications. 2. Authorize the City Clerk to advertise for bids to be opened at 10:00 A.M., July 15, 1968. DISCUSSION: The estimated cost of the' 'contract work is $39,550.00, not including carpeting or asphalt tile in public areas. The agreement with the architect pro- vides that he will receive an additional $1,000.00 for his services during the bidding and construction phases. Previously-he has-been paid $3,000.00 for services rendered, up to and including preparation of the contract documents. The proposed work consists of demolishing the existing residence between the library and fire station; constructing a new movable addition of 1,770 square feet enclosed under 2,221 square feet of roof; modifications to the existing building to include a new work room, combination librarian's office and study; new men's room; modification of the existing men's room for staff use; modification of the existing women's room; and painting of the exterior of the old building to tie it visually to the new addition. Site work includes a new parking lot on both sides and to the rear of the building; and construction of a masonry wall.between the parking lot and the resi- dence to the north. This wall was not considered in the estimate submitted to the City Council on February 13, 1968. The wall is required by Section 20.08.211 (B) of the Municipal Code. No furnishings are included in the contract work other than the charging desk. Landscaping, carpeting, shelving, window coverings and other furnishings will be done by the City under separate arrangements. The total estimated cost of the project is as follows: Building (Including $1,500.00 contingencies) $ 38,700.00 Masonry Wall Architectural Fees ** 4,000.00 Plant Materials and Sprinklers 1,500.00 Shelving APPROVED BY CITY COUNCIL* 5,400.00 Carpeting DATE JUN 2 4 1968 * 4,000.00 0 • Page 2 Subject: Proposed addition to Corona-del-Mar'Library (Contract 1158) Furniture * $ 2,600.00 $ 57,000.00 * Estimated by Library-Department ** Less Architectural Fees-previously budgeted 3,000.00 Amount to be budgeted to-complete project $ 54,000.00 The estimated total cost of this project is $2,750.00 more than the $51,250.00 provided.in the 1968 -69 Capital Improvement Project Budget. This increase is the result of additional funds needed for furnishings and for a masonry wall to be located on the northerly side of the Library. Because this project is proposed to be financed through the Building Excise Tax Fund, the Library tax rate will be unaffected by the increase. Ninety days construction time has been allowed. The estimated date of completion of work by the contractor is October 22, 1968. The contract drawings have been approved by the Public Works Department, City Attorney, City Manager, and Library Board. l eph il. \Devlin lic s Director ms i F z x V Q F K a 3 Z LL � Q !• ti V > m m Q � w W Y > u rc w � x m u 0 i ro 1 I NN n r � r r .. 1! u ! ' 06 0 Ll u i SE l auy . 'A 116 f. 1. 9)065 ' ION 1 117' 1 . { '. -. � -�. � ...� off. _.��� i � _. ��• i V- ue ne t \N, Tit 't - � 1"- 10, 0. . - - I • I 94 MS] �OPr z IN, L-m swt o. 0 a February 13, 1968 T0: CITY COUNCIL "70 FROM: Public Works Department SUBJECT: ARCHITECTURAL SERVICES FOR PROPOSED ADDITION TO CORONA'DEL'MAR°BRANCH LIBRARY RECOMMENDATIONS: 1. Approve the agreement for ar.chi:tectural °services with Wil-liam P. Ficker. C7 2. Adopt a resolution authorizing the'Mayor and City Clerk to execute the agreement. 3. Approve a budget amendment in the amount of $3,000 for the architectural services. DISCUSSION: On December 12, 1967, the City Council authorized the'staff to enter into an agreement with William P. Ficker for design of a relocatable 2,000 sq. ft. addition to the Corona del Mar Library, including preparation of site development plans. It was directed that the fee be paid from the Building Excise Tax-Fund and that the contract be approved by the City Council. Mr. Ficker has submitted a proposal in which he proposes to design the building and site improvements, and supervise the construction for the'sum of $4,000, which is approximately 10% of the estimated construction,-contract cost. If the cost of the new building alterations for existing building, site devel- opment, and architectural-fee-exceeds $45;000; the architect will be required to modify the plans and specifications at no cost to the City. The total cost of the project is estimated to be: Architect's fee $ 4,000 2,000 square foot addition 30,000 Alterations to existing building 6,000 Site development 5,000 Sub - total $47.M Plant Material and sprinklers for installation by City Forces 1,500 Furnishings and shelving 7,500 Total Cost, 54,0 The $30,000 for the new building is in keeping with the estimated figure listed in the memorandum to the City Council for the Library Board; dated December 4, 1967. The proposal provides that 75% of the architect's fee is payable upon approval by the City of construction drawings and documents. The remaining 25% of the fee is for supervision of construction. Therefore, the amount of money to be appropriated at this time is $3,000. At the time construction funds are-budgeted, the remaining 25% of the architect's fee will be included. APPROVED BY CITY COUNCIL DATE FEB 1 3 1968 0 0 February 13, 1968 6 —6i Page 2 - City Council Subject: Architectural Services The staff will work with the Library-.Board And,the architect to secure an economical building adequate for the purpose intended, and commensurate in quality with the temporary building recently erected behind'the City Hall. Upon completion of the plans, and depending on the availability of funds, the staff will recommend to the City Council whether to appropriate funds to construct a portion or all of the project in the current fiscal year,or to budget for its construction in the 1968 -69 fiscal year. eph T. vlin lic Wo k Director %ldg