HomeMy WebLinkAboutC-1185(C) - Pro rata share of Storm drain in Westcliff, Irvine & DoverAD 'couvcic: �.
-- MINUTES OF THE 60 � 'OF SUPE VISORS
OF ORANGE CO , CALIFORNIA
April. 1, 1969
IN RE: REPORT PROPOSED PRECISE ALIGNMENT OF ROUTE 73 (CORONA DEL
MAR FREEWAY) ORANGE COUNTY AIRPORT AREA
On motion of Supervisor Allen, duly seconded and unanimously
carried, the Report dated March 18, 1969, on the proposed Precise Align-
ment of Route 73 (Corona Del Mar Freeway) in the Orange County Airport
area, submitted by the Road Commissioner and County Surveyor is received
and ordered filed.
IN RE: NOTICE OF COMPLETION NEWPORT AVENUE AND MAIN STREET
RELOCATION OF IRRIGATION FACILITIES SANTA ANA VALLEY
CONTRACTORS, CONTRACTOR
On motion of Supervisor Baker, duly seconded and unanimously
carried, the letter from the Road Commissioner and County Surveyor
stating that the contract for relocation of irrigation facilities at
Newport Avenue and Main Street, with Santa Ana Valley Contractors,
Contractor, has been satisfactorily completed on March 19, 1969, is
received and ordered filed and the work accepted.
The Chairman and the Clerk are authorized to sign the notice
of completion.
IN RE: AGREEMENT ARTERIAL HIGHWAY FINANCING PROGRAM PROJECT
CITY OF NEWPORT BEACH
On motion of Supervisor Allen, duly seconded and unanimously
carried, the Chairman and the Clerk are authorized to sign the Arterial
Highway Financing Program Project Agreement, dated April 1, 1969,
between the County of Orange and the City of Newport Beach, for the
improvement of Westeliff Drive, from Irvine Avenue to Dover Drive,
Project No. 483.
IN RE: TRACT MAP N0. 6834
On motion of Supervisor Phillips, duly seconded and unanimously
carried, Tract Map No. 6834 is received and Bond No.B56g247 in the sum
of $2,400.00 to guarantee payment of 1969 -70 taxes on Tract No. 6834
with Willis Boyd as Principal and United Pacific Insurance Company as
Surety is approved.
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COUNTY OF ORANGE
ARTERIAL HIGHWAY FINANCING PROGRAM rt1. =1
PROJECT ADMINISTRATION AGREEMENT
QK483
eCl f Drive. Irvine
Avenue to Dover Drive
WITNESSETH•
MEMORANDUM OF AGREEME e�n'te�' red into
this 1-.,el e day of �'6�' 19
by and between:
CITY OF NEWPORT BE&CH
a municipal corporation, hereinafter
referred to as the City, and
COUNTY OF ORANGE, a political subdivision
of the State of California, hereinafter
referred to as the County.
WHEREAS, the Board of Supervisors by Resolution of May 31, 1956
adopted the Master Plan of Arterial Highways to serve the entire County
including the incorporated cities thereof, and
WHEREAS, Article 2 and 3 of Chapter 9, Division 2 of the Streets
and Highways Code authorize a county if it so desires to expend funds
apportioned to it out of the California Highway Users Tax Fund for aid
to cities and in the improvement, construction, or repair of streets
within a city, and
WHEREAS, the Orange County Board of Supervisors and the Orange
County Division of the League. of California Cities have agreed upon a
cooperative financial program for the establishment, construction and
maintenance of a County Arterial Highway System known as the Arterial
Highway Financing Program, and
WHEREAS, the Board of Supervisors has, by appropriate action,
provided in the budget of the Special Road Improvement Fund for the
Fiscal Year 1968 -69 funds for the improvement of streets within the
incorporated cities of the County, which streets are a part of the
County's Master Plan of Arterial Highways, and
WHEREAS, the Board of Supervisors on November 5, 1958 has by
formal resolution adopted the formal procedure for the administration
of the Arterial Highway Financing Program, which procedure is outlined
in a document on file with the county Clerk, formally known as the
County of Orange Arterial Highway Financing Program Procedure Manual,
and
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WHEREAS, it is mutually agreed between the parties that
Westcliff Drive, between Irvine Avenue and Dover Drive,
a street included in the Orange County Master Plan of Arterial Highways,
is a street of general County interest and should be improved in accord:
ance with the policies of the Arterial Highway Financing Program. Said
work of such improvement shall be referred to hereinafter as the Project.
NOW, THEREFORE, IT IS AGREED by the parties hereto as follows:
1. The procedures outlined in the Arterial Highway Financing Program
Procedure Manual herein referred to shall be made a part of this
agreement.
2. The Contracting Authority for the Project is hereby designated
as the City
3. The Project Engineer for the Project is hereby designated as
the City
4. The Construction Engineer for the Project is hereby designated
as the City
5. All soils engineering and material and construction testing neces-
sary for the Project shall be performed by the County. This shall
include preliminary soils investigations, structure foundation
investigations, recommendations for structural sections and
compaction requirements, and quality control of materials and
construction.
6. The work shall be subject at all times to inspection by the
authorized representatives of both parties.
7. Funds to be used for the Project:
(a) The estimated cost of the Project covered by this agreement is:
DESIGN ENGINEERING: $5,000
RIGHT OF WAY ACQUISITIOI�106,000
CONSTRUCTION CONTRACT: $5 000
CONSTRUCTION ENGINEERING: '
TOTAL: $116,000
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(b) on the basis of the above estimate, this Project will be
financed as follows: COUNTY FUNDS: $58.000
CITY FUNDS: $580000
TOTAL: $116,000
(c) Final adjustments of Project costs will be made on the.basis
of the County 50 percent, the City S0 percent on eligible
items in the Contract.
(d) Final adjustments of project storm drain costs will be made
on the basis of matching funds up to a maximum of fifty
percent (50 %) of the total cost of eligible items; that is,
County participation shall not exceed a maximum of twenty -
five percent (25 %) of the total cost of eligible storm drain
construction.
(e) It is the intent of the parties hereto to comply with all
applicable rules regarding the expenditure of State Gas Tax
Funds. Eligibility of any storm drain item will be subject
to final audit and determination by the State Controller's
Office. Any future adjustment required by said Controller's
office shall be made by the City with City funds, including
complete refund to the County of any County gas tax funds
declared by the Controller to have been expended on ineligible
construction.
(f) Any funds spent prior to Marcn 1. 1700 shall not be
considered in the final accounting of this Project.
S. After completion of construction, the party having responsibility
for maintenance of the Project shall maintain the roadway struc-
tures and facilities in the safe and usable condition to which
they have been improved or constructed under this Project.
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9. County -wide extension of ` Aterial System:
To promote uniformity of County Arterial Highway System with City
Master Plan of Major Streets, both parties agree to:continue the
promulgation of the A.H.F.P, as outlined in the aforementioned
Procedure Manual.
IN WITNESS WHEREOF, City has caused this agreement to be executed
by.its Mayor and attested by its Clerk, and.County has caused this
agreement to be executed by the Chairman of its Board of Supervisors
and attested by its Clerk on the dates written opposite their signa-
tures, all thereunto duly authorized, by the City Council and the Board
of Supervisors, respectively.
Dated: �Zy 19 69
ATTEST:
Clerk of the o p cil
Dated: L / 19 -62-
ATTEST:
W. E. ST JOHN
County :Clerk and ex- officio
Cle of the Board of Supervisors
By 0
QTY OF NBNPORT MCK ,
a municipal corporation.
By 1 `
Mayor 6-ft reon
ABOVE AGREEMENT APPR VED BY:
CITY ATTORNEY
AS TO FORNIA
COUNTY OF ORANGE,
a political subdivision
of the State of California.
By /y =
Chairman, Board- - -of Supervisors
APPROVED AS TO FORM
ADRIAN KUYPER, COUNTY COUNSEL
ORANG COUNTY, CALIFORNIA
By
C -1185
RIGHT OF WAY CERTIFICATION
The CITY OF NEWPORT UL44g hereby certifies in
connection with the right of way for Project 483, Westcliff
Drive Improvement - Dover Drive to Irvine Avenue, that:
1. All work funded by the Arterial Highway Financing
Program is within the existing right of way and no
additional right of way is necessary.
1. Improvements as shown on the contract drawings
and described in the contract specifications exist within
the existing right of way but will not interfere with
construction.
In making this certification, the City of Newport
Beach agrees to hold the County harmless from any liability
which may arise by reason of the County's reliance upon this
certificate and its use of said rights of way.
CITY OF MTOI T 64-C10
By: a4-..
mayor PA& TgM
ATTEST:
ty cier
DATED: L , 1969.
THS:mh
3/19/69
0 0
RMLI;TIUK I". td .) 5 5
A KESCTXTION OF JW CM COUNCIL (W THE CITY
OF XO:TcW SEACH AWWIZINQ = EXEGii 19N OF
AN ARTLkLAL lilCmfA'! 1►7kiAMUC PROOKM - icOJRCT
AMMSTRATION At,°wEQIM WM THE COWITY OF
ORANGE ME THE LHr&OVMW OF WESItLIFY DRM
7T OK DWM DRIVE TO IRVW AVENUE
W`ci A- E-'X5 the City Council of the City of :dz*v`port Heacho
by Resolution No, 6938, requested the County of Orange to allccate
funds to aid the City of Newport Beach during fiscal year 1968 -69
in the improvement of vestcliff Drive from Dover Drive to Irvine
Avenue; and
v% -MLAS9 by said resolution the City agreed that its
share of the cost of improvements and rights of way would be
available for the fiscal year 1968 -69; and
wlH4W.AS, there has been presented to the City Council
of the City of Newport Beach a certain Arterial Highway Financing
Program Project Administration Agreement between the City of
Newport Beach and the County of Orange for the improvement of
E+estcliff Drive from Dover Drive to Irvine Avenue, which said
agreement has been reviewed and found to be fair and equitable,
and it is in the interest of the City to execute the saw;
mod, THvUEFCkLo BE IT RESOLVED by the City Council oi
the City of Newport Beach that said agxeement to approved, and the
Mayor and City Clerk are authorised and directed to axecute the
same on behalf of the City of Newport Beach.
ADUPM this., r:; day of :r1.� �7 .l , 1969.
A'rMST:
City Clerk
Mayor
THS:"1
�►i19/$9„
TO: FINANCE DIRECTOR
FROM: City Cleric
SUBJECT: Contract No. 3.185 C.3
DATE April 21, 1969
Description of Contract Weatcliff Drive Improvements- Irvine to Dover
Authorized by Resolution No. 6955 , adopted on 3 -24 -69
Effective date of Contract April 1. 1969
Contract with County of Orange
Address 515 No. %mca m St.
Santa Ana Calif.
58,000
Amount of Contract County F mds
58,000 City Fmds
City Clefk
ih
Att; Copy of agreement.
0
City Clerk
March 26, 1969
Public Works Director
City Cie rk
Westciiff Drive Improvement.
Attached for transmittal are the original and six copies of AHBP Project
Adadnistration Agreement with the County of Orange in connection with
Project #483, Westcliff Drive. Irvine Avenue to Dover Drive. Execution
of this agreement was authorized by the City Council at its regular meeting
on March 24 by the adoption of Resolution No. 6985. Also attached are
the original and two copies of Right of Way Certification and a certified
copy of the revolution. After execution by the County, please return a
signed copy of the Agreement to this office.
Laura Lagios
dg
Aft.
cc: City Attorney
9
s March 24, 1969
TO: CITY COUNCIL C
FROM: Public Works Department
SUBJECT: WESTCLIFF DRIVE IMPROVEMENTS, IRVINE AVENUE TO DOVER DRIVE C _ 3
RECOMMENDATIONS:
1. Adopt a resolution authorizing the Mayor and the City Clerk to
execute the Arterial Highway Financing Program (AHFP) Agreement
for the subject project.
2. Adopt a minute action authorizing the Mayor and City Clerk to
execute a Right of Way Certification for the subject project.
DISCUSSION:
On February 24, 1969 the Council adopted Resolution No. 6938 requesting the
County of Orange to include within the AHFP the subject project. The County of Orange
has subsequently approved the project and authorized funding in the amount of $58,000.
The project includes the reconstruction of Westcliff Drive, the construction
of curbed medians, a storm drain system, and the installation of a traffic signal at
Westcliff Drive and Dover Drive.
AHFP participation will pay for approximately 50% of the cost of reconstructing
the paving in Westcliff Drive and constructing new curbed medians in Westcliff Drive
between Buckingham Place and Irvine Avenue. This participation was not anticipated at
the time the subject project was budgeted. Funds for all of the street improvements
were budgeted from gas tax funds.
One of the requirements of the AHFP is a certification by the City Council
that the necessary right of way is available and that the County will not be held
responsible for any liability arising from the use of the right of way. The subject
certification is in the form requested by the County.
in
iirector
PO ION;
FILE:
CITY OF NEWPORT BEACH
CITY ATTORNEY
Department
T0: City Clerk
FROM: City Attorney
DATE: March 19, 1969
SUBJECT: Resolution re ARFP agreement for Westcliff Drive
improvements - Dover Drive to Irvine Avenue .
In connection with the Council meeting of March 24, 19691,
attached is a resolution which if adopted by the City
Council, will authorize e$ecutioa of an.ANFP agreement
with the County of orange for the above street improvements.
Also attached, in connection with this project, is a Right
of Way Certification, execution of which is to be
authorized by minute action.
The agreement will be forwarded to you separately, prior
to the Council meeting, upon receipt from the County and
approval as to form.
THS:mh
Att.
cc: City Manager
Public Works Director
TULLY SE
City Attorney
gars i cE _ --
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