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HomeMy WebLinkAboutC-1189(A) - Engineering agreement for Traffic signal, Dover & WestcliffG ✓.�?j.^V G r lam(. Li LG..4Z�S. W S E P 14 1970 By the CITY COUNCIL CITY AF MPWOp9.T BEACH TO: CITY COUNCIL FROM: Public Works Department September 14, 1970 1— 07 SUBJECT: ACCEPTANCE OF TRAFFIC SIGNAL INSTALLATION, DOVER DRIVE AT WESTCLIFF DRIVE C -1189 RECOMMENDATIONS: 1. Accept the work. 2. Authorize the City Clerk to file a Notice of Completion. 3. Authorize the City Clerk to release the bonds 35 days after Notice of Completion has been filed. DISCUSSION: The contract for the Traffic Signal Installation, Dover Drive at Westcliff Drive has been completed to the satisfaction of the Public Works Department. The bid price was: $ 19,300.00 Amount of unit price items constructed 18,603.98 Amount of change orders: ( -) 696.02 Total contract cost: 18,603.98 Amount budgeted in Account No. 20- 5697 -048: 190300.00 The specifications called for the use of multi -wire cables in lieu of individual conductors. Due to a strike at the General Electric factory, these cables were not available. It was decided that because of the need for the signal and the unknown duration of the strike, the individual conductors could be used, This resulted in a cost reduction of $696.02. The contractor is E. D: Johnson and Company, of Anaheim, California. The contract date of completion was December 3, 1969. The signal was placed in operation on January 22, 1970. The late completion was due to the inability of the supplier - -one of only two on the west coast - -to deliver the steel traffic signal poles. When the poles were delivered, one had the street light mast arm in the wrong position. This pole was used in order to place the signal in operation and a replacement was ordered. Approximately 42 months later, on June 6, 1970, the proper pole was delivered, installed, and the job .completed. The contractor made every effort to expedite the delivery of the poles on both occasions, therefore the assessment of liquidated damages is not recommended. Joseph j pevlin P lic or s Director D /bg TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 7189 r Description of Contract L / City t Dover Drive/Westcliff Drive intersec . Authorized by Resolution o. oath/ tion 8421 ,adopted on A /R /ag Effective date of Contract Amount of Contract $1,900.00 I' cc-[ No, Z0 - S- 6k-7 -0 L-15 aw,44- zaw=� — City Cle c ih AM Cpy of amtsact. C -1/ 7, CONTRACT FOR ENGINEERING SERVICES (Design for Signalization of Dover Drive - Westcliff Drive Intersection) THIS AGREEMENT is made and entered into this .5th day of March , 1969, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City ", and DONALD B. HUMMEL, Consulting Engineer, hereinafter referred to as "Engineer ": RECITALS• City proposes to signalize the Dover Drive - Westcliff Drive intersection in the City of Newport Beach, and desires to engage the services of Engineer, said services to consist of the design and preparation of plans and specifications, and the engineering relating to them, for the proposed signalization project. THE PARTIES AGREE AS FOLLOWS: 1. General City engages Engineer to furnish the services hereinafter specified for the compensation herein stipulated, and Engineer agrees to perform such services upon said terms. 2. Duties of Engineer The Engineer shall: (a) Make necessary preliminary investigations, including discussions with all affected public agencies, public utility companies and equipment manufacturers; (b) Consult and maintain liaison with the City during the engineering design project; (c) Prepare detailed plans and specifications for the proposed work suitable for the calling for competitive bids for the work; such preparation shall be in accordance with, but -1- not limited to, the following provisions: (1) Plans will be similar in layout, content, and general approach to City of Newport Beach Drawing R- 5056 -S, entitled "Street Lights and Signals - San Joaquin Hills Road - Jamboree Road;" (2) The design will be essentially a perform- ance type specification so far as signal and sensor operations are concerned, and will make full and appropriate use, by reference, of the State of California, Division of Highways Standard Specifications dated January, 1969, Manual of Instructions, Part 8: Traffic, Standard Plans; (3) Plans will be approved and signed by a California - licensed electrical engineer; (4) Title block lettering will be done as part of the signalization engineering in accordance with text and type information provided by the City; drafting will be in ink, or pencil, which will be the basis for a photography- produced full size original to be supplied to the City by the Engineer; lettering will be freehand. project. (d) Prepare a detailed cost estimate of the entire 3. Duties of City City agrees to provide Engineer the following: (a) Necessary information regarding street dimen- sions, utilities, underground structures, and related aspects which bear on the signalization work. (b) Any traffic count data which is necessary to the engineering, including its own views regarding the types, locations and phasing of the signals, and the types and locations of the sensors. (c) Basic traffic engineering, to be reviewed and appropriately commented on by the Engineer. -2- 0 Ll ~ k (d) All drafting paper, with a border and City title block. 4. Completion of Services Engineer agrees to complete all of the services specified herein within 30 days after execution of this contract. 5. Payment by City City agrees to pay Engineer for all services called for under the provisions of this contract the total amount of One Thousand Nine Hundred and no /100 Dollars ($1,900.00), payable as follows; Ninety Per Cent (90 %) within 20 days after submission of the completed engineering design and plans and specifications to, and approval by, the Director of Public Works of the City, and the remaining Ten Per Cent (10 %) within 20 days from the date of the award of the construction contract. (a) If either party determines that changes in the scope of the engineering work as described in Paragraph 2 above are acessary, it is agreed that an adjustment will be made in the engineering fee on a mutually agreeable basis. 6. Termination This agreement may be terminated at any time by the City upon five days' written notice to Engineer, either by personal service or by placing said notice in the United States mail, postage prepaid, addressed to Engineer's business office. In the event of termination due to the fault of Engineer, City shall be relieved of any obligation to compensate Engineer. If this agreement is terminated for any reason other than the fault of Engineer, City agrees to compensate Engineer for the actual services performed up to the effective date of the notice of termination, on the time and materials basis outlined by Engineer in his letter - proposal dated February 14, 1969, incorporated herein by reference. 7. Amendment This agrement may be amended or modified only by -3- .. ,. � .., �1'.. � .. '. � written agreements signed by both parties,and failure on the part of either party to enforce any provision of this agreement shall not be construed as a waiver of the right to compel enforce- ment of such provision or provisions. 8. Assignment This agreement shall not be assigned without the written consent of City. 9. Hold Harmless Engineer shall assume the defense of and indemnify and save harmless the City, and its officers and employees, from all claims, loss, damage, injury and liability °` - -- ' ��' !laT 3 �•G9 Motors- wipefien, directly es- #fk`1~Qry arising from 3Jl dq Engineer's performance of this contract and of the engineering work and services herein provided. IN WITNESS WHEREOF, the parties hereto have executed this agreement this date first above written. CITY OF NEWPORT BEACH APPROVED AS TO FORM: By: J Z-9 t ana e W, '� By: X. SEYMPq, My Clerk City torney CITY I 1 /I AID �, 1, �' kf TilJ.L Consulting Engineer ENGINEER THS:mh a + f • • ,. '•.i.` e ' ,. '•.i.` DONALD B. HUMMEL CONSULTING iNGINiin I February 14 1969 City of Newport Beach Department of Public Works 3300 Newport Boulevard Newport Beach, California 92660 AUTOMATIC CONTROL SYSTSMS D&SIGN • CROSLSM• SOLVING •BUILDING SOX 1037 • SANTA CRUZ, CALIFORNIA 95060 • IAOBI 426 -2332 Attention: Mr. Robert L. Jaffe, Traffic Engineer Gentlemen: RECFIUF. D FEB la 1969 PUBLIC WORKS DEW-.1 It is a pleasure for us to receive your invitation to make a design engineering proposal to the city for signalization of the Dover Drive - Westcliff Drive intersection. We propose to prepare plans and specifications, and do the engineering relating to them, which will show the signalization work at the inter- section of Dover Drive and Westcliff Drive. This work will be done in accordance with the following: The plans and specifications will be complete and ready for submittal to contractors for bid. The specifications will be placed on the plans so that sep- arate specification sheets will not be needed. The plans will be similar in layout, content, and general approach to City of Newport Beach Drawing R- 5065 -S entitled Street Lights and Signals - San Joaquin Hills Road - Jamboree Road. There will be at most two sheets of plans although one sheet is likely to be sufficient. The design will be essentially a performance -type specification so far as signal and sensor operations are concerned. The design will make -full and appropriate use, by reference, of the State of California, Division of Highways - Standard Specifications Dated January 1969 - Manual of Instructions, Part 8: TRAFFIC - Standard Plans The plans will be approved and signed by a California - licensed electrical engineer. City of Newpori Beach February 14 1969 Page 2 The drafting paper to be employed will be provided by the city. It will be provided with a border and city title block. Title block lettering will be done as part of the signalization engineering in accordance with text and type information provided by the city. Drafting will be in ink, or will be in pencil which will be the basis for a photog- raphy- produced full -size original to be supplied to the city by the engineer. Lettering on the drawings will be freehand. The city will provide the necessary information regarding street dimensions, utilities, underground structures, and other aspects which bear on the signalization work. The city will provide any traffic count data which is. necessary to the engineering, and will present its own views regarding the types, locations, and phasing of the signals, and the types and locations of the sensors. The basic traffic engineering will be done by the city, and will be re wed and appropriately commented on by the engineer. The engineering will include - a detailed cost estimate - conferences with the serving electric utility company regarding size, type, and location of the electrical service to the equipment - conferences with the signal controller and .sensor manufacturers - conferences with the city Changes in scope of engineering work will be accompanied by changes in the engineer's fee. We will do this work for you on either a time and materials basis or a lump sum basis -- at the option of the city, as follows: (1) Time.and materials basis: Engineer hours @ $25.00 per manhour Designer and draftsman hours @ $15.00 per manhour Travel costs for engineer between his office (in Santa Cruz) and Newport Beach at rate of $80.00 per trip for all trips over two (first two trips at no cost to city) Printing, supplies, other direct costs at engineer's invoiced costs. Not to exceed $2,300.00 total. (2) Lump sum basis -- $1,900.00 total.