HomeMy WebLinkAboutC-1205(E) - Engineering services for Construction of Jamboree Road, Palisades, MacArthur extension�6seph :T, , 1 i n
Public Wo 'rector
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CRCIFBFACy
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CITY = - EWPORT BEACH
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11LIFORNIA.
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3=:Xew[rort Blvd.
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January 15, 1970
VTN, Orange County
2301 Campus Drive
Irvine, California 92664 - 1,;,2 0 S
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Attention: Mr, J. It Pendergast
Subject: Design of Jamboree. Road tetween Palisades load.
and MacArthur Boulevard'
Dear Mr. Pendergast:
The provisions of.our agreement for the subject project require the
prior written approval of the° :Publ°ic Works pictor for an increase in
fee due to a change in the scope of wark.
VTN, Orange County, is hereby authorized to revise the Jamboree
Road plans to accommodate the future state bridge structure over the
Corona del Mar Freeway. The City.agrees to pay VTN, Orange County
an amount based on the following-
Office Engineering $17.00 per hour
3 -man survey.party $39.00 per hour
The total cost is not to exceed $5,500.09.. .A_ record of the hours
spent revising the plans shall be kept separately and presented with
the final bill for engineering sgryices.
If the above is acceptable to VTN,.please have one.of y$ur officers
sign the original of this letter and return it to us for our records.
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Very truly yours,'
�6seph :T, , 1 i n
Public Wo 'rector
441',
CRCIFBFACy
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AGREEMENT FOR ENGINEERING SERVICES
(Jamboree Road Construction between Palisades Road and
MacArthur Boulevard)
THIS AGREEMENT is made and entered into this zv ro day
of Mi+acw , /9i+, by and between the CITY OF NEWPORT
BEACH, a municipal corporation, herein referred to as 'City ",
and VTN ORANGE COUNTY, a licensed engineering firm,.herein
referred to as "Engineer".
WHEREAS, City proposes to construct that portion of
Jamboree Road between Palisades Road and MacArthur Boulevard and
construct certain signal improvements as set out in the invitation
to submit a proposal to perform engineering services, dated
February 18, 1969; and
WHEREAS, engineering services are necessary in connection
with said project consisting of design, plans and specifications
for the entire project; and
WHEREAS, Engineer has submitted a proposal dated March 4,
1969, to perform the necessary engineering services in connection
with said improvements;
NOW, THEREFORE, City and Engineer for the consideration
hereinafter named agree as follows:
1. City engages Engineer to furnish the services herein-
after mentioned, at and for the compensation herein stipglated,
and Engineer accepts said engagement upon the terms hereinafter
set forth.
2. Engineer shall provide services consisting of the
following:
(a) Preliminary investigation including
discussions with all parties involved in the project.
In particular, determine the State Division of Highways
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requirements for an Encroachment Permit and the
signalization of the MacArthur Boulevard intersection.
Also determine the County Road Department requirements
for the signalization of the MacArthur intersection.
(b) Field surveys necessary for design.
(c) Preparation of detailed plans and
special provisions for the project. Plans shall be
prepared on standard sheets to be furnished by the
City. Specifications shall be in typed form suitable
for use in soliciting competitive bids. Design criteria
to meet those of the Arterial, Highway Financing Program
(AHFP) .
(d) Preparation of a drainage study, including
a hydrology study of the area tributary to the existing
54 -inch culvert under the proposed alignment.
(e) Preparation of quantity and cost estimates
for the project.
(f) Submittal of plans for the MacArthur
Boulevard intersection to the State for review and
approval.
(g) Preparation and submittal of the required
State Encroachment Permit.
(h) Obtaining AHFP approval of contract documents.
(i) Preparation of the contract proposal in
typed form suitable for inclusion in the bidding documents.
(j) Consultation as may be required from time
to time until construction is completed.
3. City shall:
(a) Prepare and submit the required AHFP Design
Report and Right of Way Certification.
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(b) Furnish Standard Specifications and
Standard Drawings..
(c) Provide standard sheets for the
preparation of plans.
(d) Furnish signal standard type, general
location, controller type, and phase diagram for the
required signal installations.
(e)_ Consultation as needed to accomplish
the project.
(f) Arrange with the Orange County Materials
Laboratory for soils engineering and materials testing
services.
4. "Original drawings, reports, notes, maps, and other
documents shall become the property of the City and may be
reproduced as deemed necessary by the Public Works Director.
5. City reserves the right to terminate this agreement
at any time by giving Engineer three days prior written notice in
the United States mails, postage prepaid, addressed to any of
Engineer's business offices. In the event that City shall
terminate this. agreement, it shall reimburse Engineer on the
basis of its standard fee schedule contained in its proposal dated
March 4, 1969, for all work done up to the effective date of the
termination.
6. All plans, specifications, and other documents for
the project shall be completed to the satisfaction of the Public
Works Director of City and delivered to him within 100 calendar
days following the execution of this agreement by the City.
7. 'In consideration of the performance of the above
described engineering services, City agrees to pay Engineer an
amount based upon the standard fee schedule contained in Engineer's
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proposal dated March 4,
be greater than $9.,00(;:00., In the event of a change in the
scope of the work or i£ the completion_�of the'project is after
August 1,'1969, the prior writteh roval of the Public Works
Director will be required to increase the maximum fee. The
amount to be paid Engineer ehall be payable.as follows
(a) Monthly partial payments, each payment
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to be the amount earned as determined by the fee'schedule.
The sum of the monthly partial payments shall not exceed
ninety per cent (90 %) of the above maximum fee.
(b) The balance of the total amount to be
paid upon acceptance of the construction work by the
City Council, but in any event not later than twelve (12)
months after the signing of the plans by the Public
Works Director.
In addition, City shall reimburse Engineer for the
actual cost of reproduction of copies of said plans, specifications
and related documents, and filing fees, checking fees and other
related costs authorized by the Public Works Director and advanced
by Engineer.
8. Engineer shall indemnify and save harmless the City,
and its officers and employees, from all damage and liability
arising from any errors, omissions, or negligence in Engineer's
performance of this agreement or from the engineering work and
services herein provided.
IN WITNESS WHEREOF, the parties have executed this agreement.
VTZOJGE COUNTY
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By
- 1 "ENGINEER"
CI OF NEWPORT EPH:�>
By'�`'�
Mayor rw. rcn
By _
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_
CITY"
ABOVE AGREEMERT-- APPR;3JVED BY:
CITY ATTORNEY
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RESOLUTION B0. 6.9 5 6
A RESOLIiTit t: Or` THE CITY vUNCIL OF T& CITY OF
NEWPORT BTAC 3 AUTHORIZING THE E1s:ECJTION OF A
3 CONTACT FOR L i%Gj%EERING SERVICES WITH VT.N
i. ORANGE COUNTY IN CONNECTION WITH 11,%FROVEMENT
4is OF JAMORLE ROAD .BETWEEN PALISADES RUAD AND
!! ili iCARTHUR BOULEVARD
5."
6 i WaLkLAS, mere has been presczbw. to the City Council
7. i of thie City of Newport ac -sch a certain aoncl:act between the City of
8 ji Newport Ceaoli and VTtd Orange County for engincering services in
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connection with a public works prove: -C wl -ii.:h is generally described
as the improvement- of Jam'ooree P.aad - ,ctween Palisades Road and
MacArthur Boulevard; ana
WHEREAS, the City Council has considered the cems and
conditions of said coRtracic and found them to be fair and equitable;
NOW, THEREFORE, BE IT RESOLVED that said contract for
engineering services is approved and the Mayor and City Clerk are
hereby authorized and directed to execute the saute on behalf of
the City of Newport Peach.
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23 ''ATTEST:
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25 ;City C erk
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ADUPTU) this 24th day oz March , 1969.
L""' C),
Eiayo r AAto rGe.41
3/1 69
TO: FINANCE DIRECTOR
FROM: City Cleric
SUBJECT: Contract No. 1205 E.1
0
DATE April 22, 1969
Description of Contract Digineering Services- Jwboxee Rd PMades/MaCArthUr Ditension
Authorized by Resolution No. 6956 , adopted on March 24, 1969
Effective date of Contract March 24, 1969
Contract with VTN Orange County
Address 2301 CaWx Drive
Newport Beach, Calif.
Amount of Contract Not greater then $99000
city clem
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Att: Copy of contract
City Clerk
March 16, 1969
Public Works Director (aA - : G, 4d-,A50
City Clerk
Jamboree Road Improvement.
Attached are iair copies of Agreement for Engineering Services with
VTN Orange County in connection with Jamboree Road construction
between Palisades Road and MacArthur .Boulevard for transmittal and
for your Was. The execution of this agreement was authorised by
the Council at its regular meeting on March.24 by the- adoption of
Resolution No. 6956, copy of which is also attached.
ds
Att.
lAura Lagios
March 24, 1969
TO: CITY COUNCIL
FROM: Public Works Department
SUBJECT: ENGINEERING SERVICES FOR JAMBOREE ROAD CONSTRUCTION BETWEEN PALISADES
ROAD AND MAC ARTHUR BOULEVARD
RECOMMENDATION:
Adopt a resolution authorizing the Mayor and the City Clerk to execute
an agreement with VTN, Orange County for subject services.
DISCUSSION:
On March 10, 1969 the Council authorized the City Attorney to prepare
an agreement for engineering services for the improvement of Jamboree Road from
Palisades Road to MacArthur Boulevard.
On March 18, 1969 the Orange Board of Supervisors approved the Fiscal
Year 1969 -70 AHFP project list. The subject project was included in the approved
project list. Compensation for the engineering services will be at a standard
hourly rate with a guaranteed maximum of $9,000.00, plus an estimated $500.00 for
the cost of reproducing plans, specifications and related documents.
Funding will be as follows:
Section 2106 Gas Tax Funds (City) $4,750.00
AHFP Funds 4,750.00
Total W-5071
A budget amendment has been prepared for Council consideration. Sufficient
gas tax funds are available to finance the City share of the engineering costs.
Construction funding will be provided during the 1969 -70 fiscal year.
eph T. t�elin v
lic Director
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/o2p5 "� March 10, 1969
TO: CITY COUNCIL
FROM: Public Works Department E —e
SUBJECT: ENGINEERING SERVICES FOR JAMBOREE ROAD CONSTRUCTION BETWEEN PALISADES ROAD
AND MAC ARTHUR BOULEVARD
RECOMMENDATION:
Authorize the City Attorney to prepare an agreement for engineeri g
services with Voorheis - Trindle- Nelson, Inc. for the design of the FILE
subject project.
DISCUSSION: .J
On December 9, 1968 the Council adopted Resolution No. 6909 requesting tq�at
the County of Orange include the subject project in the Fiscal Year 1969 -70 Arterial
Highway Financing Program (AHFP). The Technical Committee which reviews the projects
for AHFP has recommended that the project be included in the 1969 -70 program.
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The proposed project will provide a four lane divided roadway with a curbed
median, free right turn lanes to and from Mac Arthur Boulevard and a traffic signal
at the Mac Arthur Boulevard intersection. The full width of right of way will be
graded to facilitate the construction of a future traveled lane, parking lane and
curb and gutter at the time the adjacent property is developed.
The estimated cost of the project, including engineering, is $183,000. Funding
will be as follows:
Section 2106 Gas Tax Funds (City) $ 80,000.00
AHFP Funds 80,000.00
Orange County 23,000.00
83—.60-T.-FO
The Orange County funds will pay for one -half of the traffic signal and
channelization at Mac Arthur Boulevard. .
A proposal has been obtained from Voorheis - Trindle- Nelson, Inc. for performing
the necessary design and coordination with participating agencies. Compensation will be
at a standard hourly rate with a guaranteed maximum of $9,000.
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The qualifications of the firm and of the project engineer to be assigned to
the work have been reviewed in detail. It is felt that the firm is especially well
qualified to design a project of this type. The design of Jamboree Road between Mac Arthur
Boulevard and the San Diego Freeway was done for the County Road Department by this firm
under the direction of the project engineer assigned to the subject project.
It is anticipated that the engineering services contract will be submitted for
Council approval at the March 24, 1969 meeting, subject to the Orange County Board of
Supervisiors approving the Fiscal Year 1969 -70 AHFP project list before that date. A
budget amendment will be submitted with the agreement, sufficient gas tax funds are
available to finance the engineering costs.
Commencing design of this project as proposed will permit construction to
in this mm_ er
eph T. Devlin
lic o ks Director
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