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HomeMy WebLinkAboutC-1257 - Audit for 1969-70PURCHASE ORDER CIAI' OF NEWPORT. BrAC11( 3300 NEWPORT BOULEVARD -- NEWPORT BEACH, CALIFORNIA 92660 PHONE: (714) 673 -2110 VENDOR Binder, restyanek x Co. _- DAME Nov. 20, 1969 3471 Via Lido Newport Beach, Calif. 92660, DEPARTMENT City Council SHIP TO 71 No. 2192 :;.VOICE IN DUPLICATE TXIa ORDER NVO MUST G I APT R ON ALL NVOICE ICES, LAD - ING, NOTICES, RECE OF LAD- ING, EXPRESS 'RECEIPTS- AND PACKAGES. DELIVERY TICKETS SMALL IN- CLUDE UNIT PRICE. QUANTITY DESCRIPTION OF ARTICLES OR SERVICES REQUIRED UNIT PRICE - TOTAL 1969 -70 independent audit as per contract 5,500.D0 Contract 1257 Resolution 7096 FOR CITY USE ONLY - I M P O R T A N T - CITY OF NEWPORT BEACH CODE AMOUNT 1416 51500.00 Show as a separate item ¢n,' retail sales tan, use tax or Federal tax applicable I. this purchase. "-- - -° This order subject to California sales tax. - D. W. MEANS All ail.wcbl. t,cm por Gition charges must be prepaid cnd - cho' ,n as c Com on the invoice. Do not - PURCHASING AGENT inc iude Ped erd: trans poria'.io -. !az. - DEPARTMENT COPY . <° 0 4 November 19, 1969 Binder, Mestyanek E Company 3471 Via Lido Newport Beach, California 92660 Enclosed is an executed,00py of Agreement for Auditing services for the City of Newport Beach for your files. Laura Lagios City Clerk LL:swk Encl. 9 f DATE _Nomembep 19T-' 969 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 8 1267 Description of Contract few, i TndSn@p4=j: 41,44+ Authorized by Resolution No. 7nQA , adopted on rWjWbW '10, 1969 Effective date of Contract wne.her 1Q, 1969 Amount of Contract As -snn_nn , city tie 11, 1� 2 3 4 6 7 8 9 10 11 i2 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 E 0 AGREEMENT FOR INDEPENDENT AUDIT THIS AGREEMENT is made and entered into thisJf� day of 1969, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "City," and BINDER, MESTYANEK & CO., a partnership, hereinafter referred to as "Auditor." IN CONSIDERATION of the premises and the agreements, covenants and conditions hereinafter contained and to be kept and performed by the respective parties hereto, it is agreed as follows; 1. The Auditor hereby agrees, at such time or times as he shall determine, to make an audit and examination of the books, records, inventories and reports of all officers and employees of the City who receive, handle or disburse public funds for the fiscal year beginning concurrently with the date of this contract, in accordance with Section 1117 of the City Charter, in order to express an opinion upon the financial statements of the City. The audit shall embrace all funds of the City, including the 1911 Act Improvement Bond Funds. The audit shall be conducted in accordance with generally accepted auditing standards and shall include such tests of the accounting records and such other auditing procedures applicable in the circumstances as to. enable the Auditor to express an opinion upon the financial statements of the City. If circum- stances are encountered which, in the judgment of the Auditor, pre- vent the expression of an unqualified opinion upon the financial statements taken as a whole, such opinion shall be qualified or omitted but the Auditor's report shall contain a statement of the reasons for the qualification or omission. To.the extent applicable, the audit shall include the audit procedures recommended in the booklet entitled "Check List for the Audit of the Financial 1 ;:_ 3 Certified Public Accountants. ,4 2,' The Auditor.agrees to render a report on his. audit 5 of the City.for the fiscal year to.which this contract applies, 6 accompanied by condensed financial statements, and also to present 7 a short -form report to accompany the complete fiAancial statements .' 8 submitted by the Finance Director. These reports will.include an 9 unqualified or qualified opinion or a disclaimer,, of opinion-on the 10 financial statements, according to the circumstances encountered,. 11 as described in,paragraph 1. Said report shall be submitted to the ,s 12 City.Council with a copy for.each member and on @.,;,for the City' 13 Manager, Finance Director,. and City Attorney,.and three additional 14 copies to be placed on file in the office of the City Clerk -for 15 public inspection. In addition to the final report, the Auditor 16 shall advise the Council not later than November 15 and a second t 17 time not later than May 13 of thek fiscal year as,to the conditions 18 found to exist. These interim reports;:shall consist of a short 19 discussion of the performance of the accounting procedures and any 20 other matters the Auditor believes should be called to the 21 attention of the Council. .22 3. Compensation shall be paid to the Auditor for this ' 23 audit engagement in the total amount of $50540.00, payable .25°6. on 24 January. 1, 25 %'on May 1, and 50% upon delivery of the Auditor's 25 report following the close of the fiscal year. 26 4.r. The audit and examination specified herein and the 27 fee stipulated contemplate that- .condition$ satis.fctory to the. 28 normal progress and completion of said audit a►d'examination will r 29 be encountered. In the event thatrsctual conditions met are not 30' compatible with the usual and expected progress of the work and if 31 in order to discharge its contractual obligation hereunder,.in the 32. opinion of the Auditor it would.be necessary to do additional-work, �ue'�,r € a" rz��p'�.� �. A1P ..�fC.-'' do-: 6Y�Yi'„ i� `rsR'�S'�,Yc�'.rr�ys•,4:.;aw4' .z:aa_ �A w _ ♦ � i N • ' � .. 2 '. �_ - '. � .. � • s ...., . . � ... .. �.� I it ... .. ... ..... .. i .. n:.' .. .. � _ .... , .. .. .. �� - .. .. '. ... r .. .. .. _ � � t � .. .. I .. f..,i. .:. .. .. ... .. a .:.._ ._. .. �. i � ' Y; .� ... �. .,, ,. y ' :.- .. - .. � ., ... .., ._ ..; t.., .. � .. .. .. •:... ; t � a . .. .. ... .. � ri � . �. ,. _, � .. ,. �; r:. i i... _. ... ... - _ .. - � � ... -., .. .... .. .. . ' .. i _ . >.� ^.� - ,.. s....- -.� .. .v�L.: ", t �. .. i �_Ss' ". i.= ♦.. ._�t'L,W -°iXZ �-.�'� ...£a��i�3u fx4...f^..: �.'iu.µ5�-��.�e. .. W�.Tl��l?.a.ff �': ^s, -21 31 i si 6 7 8 16 17 181 19I 20'' or to expendl_pnreasonsble amounts of time not contemplated by this contract because, #f (a) incompleterie'ss of,,r 4 a rds, .(b) abnormal ry r, r. errors, (c) misappropriation of funds, (d) lack of cooperation from City employees,.; or (e) -any otherustifiabJ;e ieasogs, Auditor, upon reasonable demonstration of ex.istence.of such..conditions, shall be entitled,to apply - to.the'City Council for supplemental compensa- tion at the rates specified in.paragraph 6 hereof,.' S, liv audit and examination specified in paragraph l hereof is to be based upon tests and:samples of the accounting records_ and transactions sufficient to sat sfy tte.Auditor of the. fairness of presentation of the financial conditiom`.and operating `results :. of the pity and is not to comprise a detailed examination. of all transactions. It is understood that, .owing:to -the test character of the examination, reliance must.be.placed.on the adequacy of the systems of internal check and control as the prihe . pal safeguard against. defalcation and other. - irregularities of the: same genera] nature, and, although Auditor will attempt to detect any defalcations or similar irregularities,.Audi "tor does.not assume the responsibility for doing so. 6. It.is contemplated that. the Auditor. maybe requested to perform services additional to the usual audit work,.such as advising upon changes in'the.accounting methods: or the,personnel,, .assisting in accomplishing changes in the recording reportiag,... investigating the compliance of lessees with the terms of City. leases, making;: special examinations or audits at the request of the City Council, at times,,he would not otherwise be conducting. the - audit or of officers, employees or: departments who. :do not receive, handle or disburse..public funds and other similar. services. In such circumstances the City Council or. City manager .may authorize the Auditor to perform such work or render services.:JA addition to ,. those which are usual and customary in making an audit and examination of the accounts and records of the City, and the Audito :i ^Yr .zit>t:�ub 4,964'eiE• e. - ,..:.,� a .:q 0 0 �b �.". - �•�'._su �+ :-•� - �F '�S-.� . _ �_i�..I'!. < Y II P . " .. . � ♦ 1. e _ I e` _s 1, �b �.". - �•�'._su �+ :-•� - �F '�S-.� . _ �_i�..I'!. shall receive payment at the following rates per hour for respective grades of staff members'and partners used in performing such work or services: partners ........................$25.00 per hour Other supervisors......... **.*.$20900 per hour Senior auditors .................$$15.00 per hour Assistant auditor 8 ..............$12.00 per hour Typists and clerical assistants..$5.00 per hour IN WITNESS WHEREOF, the parties hereto have executed this. agreement as of the,date first above written. APPROVED AS TO FORM: Z/-f�.h. • ,... City ttorne CITY OF NEWPORT BEACH BY; ,. mayor -4- C1 11 . . • • • • • . • • . . • .. . . . . . . . . . . . . . . . . . . . . . . . . . . 0 • RESOLUTION NO. M_ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND MOta 1 & 06 M WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain contract between the City of Newport Beach and OrAWas aNftyw* 6 Oti for &% awws"s and WHEREAS, the City Council has considered the terms and conditions of said contract and found them to be fair and equitable; NOW, THEREFORE, BE IT RESOLVED that said contract for the services above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this Uft day of Nowsubw , 19 N . Mayor ATTEST: City Clerk mah lu"