HomeMy WebLinkAboutC-1353 - Orange County law enforcement communication system, UHFGRANT APPLICATION'
ORANGE COUNTY COORDINATED
LAW ENFORCEMENT RADIO SYSTEM
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Prepared by:
COMMUNICATIONS DEPARTMENT
County of Orange
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CALIFORNIA UVUNUIJ. VIN VKID'1114n1.. Juo 1 avu
Application is hereby made for a grant under
yer�!_4" ?dye Section 301(b) of the Omnibus Crime Control
and Safe Streets Act of 1968 (PL 90 -351) in
the amount and for the purposes set forth in
this application.
ORANGE COUNTY COORDINATED LAW ENFORCEMENT RADIO SYSTEM
v u t.:
APR 2 0 1971
(Official Use)
. Type o pp cation: C eck ne
Region:.
Original [] Revision [] Continuation of Grant No.
ORANGE
. C CJ Support 5. Grantee Contr ut oii
Tota Project 7. Duration of Project.'
Cost 12 Months
$996,000 5 664.000
$ 1.660,000 1 .Inly 71 to l July 74"
So Applicant or Implementing Agency :..
9. Project Director:. (Name, title, address
or Governmental Unit:
and telephone)
(Name, address and telephone)• ..
)range County Board of Supervisors
R.I. Morris, Director '
AS North Sycamore
Dept. of Transportation and Communications
Tanta Ana, California 92701
445 Civic Center Drive West
;714) 834 -3100
Santa Ana, California 92701
714 834 -2111
10. Financial Officer: Name,_.t t e,
11.' Official a ut orize to Sign Application:
address and telephone)
(Type name,.title, address.and telephone).
i.A. Heim, Auditor - Controller
Robert W. Battin,. Chairman
i30 North Broadway
Orange Board of Supervisors
;qaAna, California 92701
834
.County
515 North Syca re
-2457
Sa ts p C 1' nia 7 1
S1gnatu�� e "... ;40P! X34 -3110
12. Project Summary: Summarize, in approximately 209 words; the most important parts °olthe
statement of project plan presented -in application, briefly covering project goals a d
program methods, impact, scope and evaluation.
The proposed project is for the completion of design and implementation of a
Countywide Advanced Coordinated Communications System For Law Enforcement Services
Within Orange County. It is a joint venture between the County and all of the,
twenty -five cities binding themselved together with Joint Powers Agreements to
provide a Countywide cooperative law enforcement communications system. The econo-
mics of shared facilities and quantity purchasing power coupled with the advantages
of integral communications in and between all Taw enforcement agencies in a county J
is unique and innovative.
'The commitment of the County and Cities is almost entirely cash matching funds, and
obligations are a matter of board and council actions by resolution and execution
.of the Joint Powers Agreements. The law enforcement and criminal justice community
acting through Orange County - Council, "on Criminal Justice had identified this U.H.F.
Radio System Project as its highest "RED" priority action program in its 1971 -1972
comprehensive plan. (continued)
13. Index -- Please Indicate Respective Page Numbers
F g et Summary� �
, . ..... ................. 2 Problem Background .:. .......... 9:
11ed Project Budget ...........:..:. 3 Project Objectives ..... ...:. :. 12
et Narrative ........... a............ 5 Achieving the Objectives .......:...:'.`..:...: 17
Graphic Representation of Costs ........ 6 Statement of Work :..:..............:.......: 25'
Other Sources of Funding .............c: 6 Project Evaluation ....�.....,.:......:....,..
,31.
Re solution. from Governing Body ........ 7 Appendix ......:.:::' :.:.; ....::......: "..`r:2.::33'
CCCJ Form 502 (Rev. 9/70)
II 1
0
•
•
Project Summary (continued)
The existing low -band law enforcement system suffers from severe loading due
to the growing crime rate in this area of burgeoning population and tourism
increase. In 1970 Orange County secured eleven pairs of U.N.F. frequencies
for Police Safety Services. The proposed system effectively utilized these
frequencies, taking advantage of U.H.F. characteristics to provide each city
with a dedicated (rather than shared) channel, reducing noise interference
and channel loading. In addition the system provides mutual aid, car-to -car,
and data channels for mobile teleprinter and automatic digital status messages.
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CALIFORNIA COUNCIL ON CRIMINAL JUSTICE
DETAILED PROJECT BUDGET
BUDGET CATEGORY
TOTAL
GRANT FUNDS
MATCHTUG
CASH IN -KIND
15. Personal Services
A. Salaries
B. Employee Benefits
15,000
9,000
6,000
TOTALS
16. Travel
TOTALS
17. Consultant Services
RFP and RFQ preparation,
evaluation assistance
15,000
9,000
6,000
TOTALS
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1
DETAILED PROJECT BUDGET (CON'T)
BUDGET CATEGORY ..
TOTAL
GRANT
FUNDS
MATCHING FUNDS
CASH
IN -KIND
14
Equipment
See list of items, quantities
and currently estimated
pricing extended pages
1,645,000
987;000
658,000
22 - and - 23
TOTALS
TOTAL PROJECT COST
1,660,000:
996,000.
656,000
6,000
2 Percent of Total Prolect Cost
;100:00$':
:.60..008._'
139:69$.
0.36$ ,
• 22. Budget Narrative: Begin below and add as many continuation pages
(numbered 5-A, 5 -B, etc.) as may be necessary to relate the items
budgeted to project activities and complete the required Justification
and explanation of the project budget. Explain the sources the grantee
will utilize for its matching contribution. Enumerate those proposed
expenditure items that require prior approval, as specified in Bureau
of the Budget Circular A -87, and in CCCJ Fiscal Affairs Manual, so
prior approval may be considered at the time application is made.
mangEQUIPMENT - The equipment prices (unit and extended) are based on
er' data and judicious estimates of the Orange County
Department of Transportation and Communications personnel. It
is expected that the combined quantities of the Cities and County
will produce competitive units, and: thus, system overall cost
reductions. The invitation to qualified bidders will require
single point responsibility (prime`;;,ontractor) for the completion
of system design, furnishing of all equipment, installation, test
and demonstration operation. Therefore, the equipment costs esti-
mate of $1,645,000 reflects the first year portion (of a three
year program) of the system installed and operating within that
period of time.
CONSULTANT SERVICES - The consulting contractor's costs are based
on approximate y 30 man -days assistance over the initial procurement
cycle of several calendar months. The assistance efforts are di-
rected at: 1) Preparing and issuing a Request for Proposal (RFP);
• 2) Conducting a Bidders' Conference; 3) Evaluating technical pro-
posal responses; 4) Preparing and issuing a Request for Quotation
(RFQ); 5) Evaluating cost and pricing proposal responses; 6) Award-
ing a contract to the successful bidder. The consulting contrac-
tor's cost of $9,000 include: 1) Direct labor and direct labor
related costs; 2) Burden; 3) Contractor's fee.
A minimum of in -kind professional service (.not less than $6,000)
will be furnished by the members of the Orange County Department
of Transportation and Communications in accordance with the fol-
lowing schedule:
Hourly Rate Hours per Month Input per Year
Director $12.70 5 $ 762.00
Chief Comm Eng 8.65 10 1,038.00
Comm Engineer 7.33 20 1,759.20
Comm Eng Ass't 6.21 40 2,980.80
is
$ 6,540.40
10
9
8
7
6
5
4
3
2
• 1
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23.' Graphic Representation of Costs - By Month
PROJECT MONTH
/zn
Implement
Procure
24. Other Sources of Funding
DATE
AGENCY REQUESTED
FUNDS
REQUESTED
STATUS OF REQUEST
$
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100%
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
•
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RESOLUTION of the Orange County Board of Supervisors
WHEREAS the County of Orange desires to undertake Coordinated Law
Enforcement Radio System to be funded in part from funds made available
through the Omnibus Crime Control and Safe Streets Act of 1968 adminis-
tered by the California Council on Criminal Justice
NOW, THEREFORE, BE IT RESOLVED that Robert W. Battin of the County
of Orange is authorized to submit the attached Application for Grant for
Law Enforcement Purposes to the California Council on Criminal Justice
for its consideration, and
BE IT FURTHER RESOLVED that in the event that the California Council
on Criminal Justice consents to fund the project, Robert W. Battin is
authorized to execute on behalf of the County of Orange the contract for
the grant for law enforcement purposes.
BE IT FURTHER RESOLVED that the applicant agrees to provide the
,required matching funds to said project.
BE IT FURTHER RESOLVED that grant funds received hereunder shall
not be used to supplant ongoing law enforcement expenditures.
I hereby certify that the foregoing
is a true copy of the resolution
adopted by the Orange County Board
of Supervisors in a meeting held
by the following
vote:
Ayes:
Noes:
Absent:
/s/ R. W. Battin
Robert W. Battin, Chairman
Orange County Board of Supervisors
(See Original Resolution- attached)
date Mabel Casteix, Clerk of the Board
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ASSURANCE OF COMPLIANCE WITH CIVIL RIGHTS ACT OF 1964. The applicant
hereby agrees that it will comply wit Tit a VI of the Civil Rights Act
of 1964 (PL 88 -352) and all requirements imposed by or pursuant to that
title, to the end that no person shall on the grounds of race, color,
or national origin be excluded from participation in, be denied the bene -.
fits of, or be otherwise subjected to discrimination under any program
or activity for which the applicant receives federal financial assistance
from the department; and .gives further assurance that it will promptly
take any measures necessary to effectuate this commitment as more fully
set forth in the standard grant conditions set forth above. This assur-
ance shall obligate the applicant for the period during which federal
financial assistance is extended to it by the department and is given
in consideration of and for the purpose of obtaining the grant for which
application is hereby made, and the United States shall have the right
to seek judicial enforcement of this assurance.
Date�LL Total Pages in Application 33
Signature of Authorized Official: ?Az
• (Item 11 of Application) Robert WI:JBattin, Chalrmcmt
Orange County Board of Supervisors
AWARD
Grant funds are hereby awarded to
under the provisions of Title 1, Part C, omnibus Crime Control and
Safe Streets Act of 1968 (PL 90 -351) on the terms stated above and
in the amount of $ Funds will be made available in accord-
ance with prescribed fund distribution procedures specified by the
Council.
Date By
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SECTION I
PROJECT SUMMARY
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. SECTION I
Is
PROJECT SUMMARY
Orange County is beset by'the common problems of a rapidly increasing popu-
lation and crime rate, coupled with limited resources. For many years
the County's law enforcement radio and teletype communications services
have been coordinated and partially provided by the ,County Department of
Transportation and Communications, thereby providing improved Countywide
coordination and permitting cost savings on equipment. The County's
existing low -band law enforcement radio net is suffering from severe
frequency congestion, due to the County's rapid growth and the corres-
ponding demands for service. Like low -band systems generally, it also is
subject to skit) and co- channel interference.
In 1970, The County secured eleven pairs of UHF frequencies for public
.safety purposes. To effectively utilize these frequencies, a completely
new Countywide law enforcement radio system has been proposed, taking
advantage of UHF's characteristics to provide a dedicated channel for
each of 22 cities in the County, plus mutual aid, car -to -car, and data
channels. To further conserve air time, the system incorporates
digital status entry units and mobile teleprinters, thereby removing much
routine traffic from the air.
The purpose of this project is to complete the design and implement the
proposed UHF system. The Orange County Criminal Justice Council and all
25 cities have given this project their unanimous backing as the County's
number one priority criminal justice system project. By joining together
in this unique, integrated system, the agencies involved can realize
significant cost savings while substantially improving their communica-
tions effectiveness.
' 22 of the County's 25 cities maintain their own police departments; the
other 3 contract for police services.
0
•
SECTION II
PROBLEM BACKGROUND
SECTION II
• PROBLEM BACKGROUND
In the past decade the population of Orange County has increased by.
102%, from 704,000 to 1,420,000 people. This unprecedented and explosive
growth has severely stressed the County's social structure and its
agencies of public service, in particular the agencies of the criminal
Justice system. The County's growth has led to a number of social problems
which contribute to the growth of crime. Rapid urbanization has created
overcrowding, poverty pockets in the midst of affluence, the anonymity
and rootlessness of a large, rapidly changing urban environment, and
aerospace layoffs have increased the competition for low -skill jobs,
thereby aggravating survival problems among the young and unskilled.
By October 1970 the unemployment rate had risen to 7.1 %, from 3.9% three
years earlier. The existence of nationally famous recreation areas (e.g.,
Disneyland, Knotts Berry Farm, Anaheim Stadium, and the beach areas)
- attracts a large, youthful transient population, some of whom become
• involved in crime as victims, and others as instigators. The number of
juvenile arrests grew from 10,319 in 1960 to 32,058 in 1969. Without
public transportation, many of these transients resort to hitchhiking,
thereby spreading their involvement both as victim and perpetrator.
In coping with its massive growth, Orange County's resources have been .
severely taxed. Between 1960 and 1969 the number of reported Part I
crimes per sworn officer has increased from 8.1 to 15.2 while the
workload as measured by the number of felony arrests per officer increased
from 3.0 to 5.9 over the same period. Thus, despite the fact that the
number of officers nearly doubled during the decade, the amount of crime and
the workload per officer also doubled. The mere addition of manpower does
not appear to be sufficient to cope with the rise of crime in Orange County.
.Criminal Justice: An Integrated Systems Approach (1971), Orange County
Criminal Justice Council, January 15, 1971, p. 37.
•
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• As pointed out by the President's Commission on Law Enforcement and the
Administration of Justice, the application of advanced technology to law
enforcement offers great potential for increasing the effectiveness of
the existing police manpower. Technological improvements, unlike person-
nel, involve one -time costs, rather than permanent annual claims on re-
sources. Judiciously chosen equipment can increase the effectiveness
of a police force with relatively little long -term cost impact, unlike
continued manpower increments. The project proposed in this grant appli-
cation is an example of such a technologically - advanced capital expendi-
ture, which shows the promise of being.highly cost - effective at a time
when County and municipal resources are becoming increasingly strained.
The equipment area offering the greatest immediate potential for improve-
ment is the countywide coordinated law enforcement radio system. Orange
County is unique in that since 1934 it has possessed a county wide organi-
zational structure to provide for public safety communications. The
• Orange.County Department of Transportation and Communications operates a
coordinated low -band law enforcement radio net, providing eight simplex
channels, of which six are allocated among the 22 city police departments,
one is reserved for car -to -car use, and the other is used for County law
enforcement operations (Sheriff, District Attorney, mutual aid). In 1970
there were 158 separate base stations serving 1873 law enforcement mobile
units throughout the County.
•
The low -band system has worked well for many years but is rapidly reaching
the end of its useful life. The County's explosive population growth has
rendered the eight existing channels grossly inadequate for the 25 cities
and County users. Between 1968 and 1970 the number of radio transmissions
increased by 17%, on an already heavily - loaded system. The large and
increasing traffic loading on a small number of channels has given rise
to severe channel congestion, resulting in significant delays in access-
ing a channel. In addition, skip and co- channel interference further
increase the competition for limited air time, and cause garbled messages
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•
•
E
and incorrect dispatches. These two problems are characteristic of low
band systems, in contrast to the shorter -range (line -of- sight) nature of
UHF systems. Because of the deficiencies cited above, and the lack of
compatible low -band frequencies for expansion, it is clear that the exist-
ing low -band system is inadequate. In addition, much of the existing
equipment is approaching obsolescence, making a completely new system
timely and highly desirable. In 1970 Orange County acquired eleven pairs
of UHF (450 MHz) Police Radio Service frequencies for law enforcement pur-
poses. This group of frequencies, closely spaced in the spectrum (per-
mitting multi - channel transceivers), is well- suited to the County's law
enforcement needs. UHF also eliminates skip and reduces co- channel
interference. With the increased number of channels and a major reduction
in interference, a UHF system based on these new frequencies will provide
a major improvement in law enforcement communications capability. The
purpose of this project is to implement a new communications system that
takes maximum advantage of the newly- available frequencies, to upgrade
the quality of law enforcement in Orange County.
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.•
•
•
SECTION III
PROJECT OBJECTIVES
lowi
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•
SECTION III
PROJECT OBJECTIVES
3.1 LANG -TERM OBJECTIVES
The project for upgrading the Orange County Coordinated Law Enforcement
Communications System is an important first step in a comprehensive, five -
year program of improving the communications and information capabilities
of the criminal justice system in the County. The overall objectives of
this five -year program are: (1) to reduce the incidence of crime and
asocial behavior, and (2) to improve the performance of the criminal justice
system. One of the keys to achieving these goals is the provision of
accurate and complete 'information in a timely fashion to the officer in
the field and to command personnel at local or regional dispatch centers.
To provide such information requires both a communications system and an
information system, fully integrated with each other.
The five -year program proposes the step -by -step implementation of such an
integrated system, using the new UHF communications system as the basic
building block. A county -wide joint records system will be created, first
in a.manual form, then computerized (batch mode), and finally improved to a
real -time, on -line form. In addition, local law enforcement agencies, either
singly or in groups, may create local, computer -based command and control
systems providing automated dispatching and a limited local data file capa-
bility. Examples of the types of information to be contained in the county-
wide and local systems are given in Table 3 -1. The relationship and linkages
between local, county, state and federal communications systems are shown in
Figure 3 -1.
The detailed objectives of the five -year plan, in furtherance of the two
primary objectives -cited earlier, include the following:
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•
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TABLE 3 -1
POSSIBLE RECORDS SYSTEM CONTENTS
County Joint Records
Wants /Warrants
Master Name Index
Juvenile Index
Stolen Car (County)
Wanted Persons
Citations
FTA's
NCIC Interface
Field Interrogation
Firearms and Associated Persons
Criminal History
Criminal Statistics
Interested Agency Notification
Custody and Supervision
Statistical
Accident
Violation Summary
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M
Local Files and Records
Administrative
Assignment
Unit Status
Personnel Status
Equipment Inventory
Supplies Inventory
Street Index
Incidents
"Hot" List
Local Stolen Car
Pawn Shop Lists
M. 0.
Emergency Procedures
Budgetary
Logistical
Etc.
0
•
FEDERAL
NCIC
AMIS
AUTO -
STATIS
STATE
CLETS
COMMUNICATION
LINKS
ORANGE
ORANGE COUNTY
LOS ANGELES
COUNTY
TELETYPE /UHF
COUNTY
JOINT RECORDS
SYSTEM
ANWS
OTHER
LOCAL COMMAND
OTHER DEPT'S
CITY
CITIES
AND CONTROL
WITHIN LOCAL
JURISDICTION
FIGURE 3 -1
• HORIZONTAL AND VERTICAL LINKAGE BETWEEN AGENCIES
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N
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• 1. To improve the overall efficiency of the Orange County Law Enforcement
agencies at all operational levels by:
• Providing better information response time
• Eliminating duplication of files and reports
• Reducing time to disseminate data throughout the county
• Providing accurate, up -to -date data for operational and administrative
decisions
• Providing summaries of activities and statistics for operational
units
• Providing a means for the independent cities to control and /or coordinate
operations (mutual aid) and administrative functions.
2. To provide access to police data for recognized law enforcement and other
authorized agencies of the County by:
• Providing coordination between the county agencies and local
• law enforcement jurisdictions
• Providing a capability for a county -wide police data bank
• Providing for better data input into a shared data bank
• Automating records and data access
• Enabling the County to fulfill the necessary communications require-
ment that will allow County and local agencies to interface with
adjacent cities, counties, state, and federal agencies on a timely
basis.
3. To maintain operational autonomy of County and individual cities of the
County by:
• Providing
equipment
• Providing
and acces
• Providing
. satellite
for separate city command and control sharing of major
on a optional basis
for restricted and "authorized only" type data files
a
for separate city growth or clusters of cities sharing
command and control systems (optional)
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3.2 SHORT -TERM OBJECTIVES
•
The specific project for which this grant application seeks subvention is
the implementation of the first step of the proposed five -year plan - -the
coordinated law enforcement UHF radio system. Besides providing the basic
links to interface with the County and city records and command /control
systems, the UHF system will provide immediate, basic improvements in the
quality of law enforcement by providing needed improvement in the capability
and efficiency'of radio communications. The specific system objectives,
therefore, are as follows:
1. To improve communications capability by:
• Providing a separate dedicated channel for each city (this can be
accomplished without interference due to the characteristics of
UHF)
• Providing multiple mutual aid channels for interagency operations
• • Providing extended mobile unit range
• Providing hardcopy message capability in mobile units.
•
2. To improve communications efficiency by:
• Increasing the number of available channels
• Removing verbal status change messages from the air
• Reducing co- channel interference
• Eliminating skip interference
• Reducing ignition and radio noise
• Providing better signal coverage in difficult areas
3. To increase the security of law enforcement personnel by:
• Providing a communications link apart from the mobile unit
• Providing.scrambler capability (optional)
• Providing for silent receipt of messages
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•
•
SECTION IV
APPROACH FOR ACHIEVING THE OBJECTIVES
• SECTION IV
APPROACH FOR ACHIEVING THE OBJECTIVES
4.1 DEVELOPMENT PLAN
In Section III the concept of a five -year plan to produce an integrated
communications /information system was introduced. The County's intention
is to design the entire system in a modular fashion, to permit funding and
implementation a step at a time, thereby minimizing the risks involved in
applying new technology, and gradually adding capabilities at a pace which
facilitates easy transition and acceptance by the user departments. The
preliminary definition of the total system concept (already accomplished)
will serve as a guide in designing and implementing each successive module
of the total system. Each module or system segment will be carefully
system- engineered so as to ensure both its independent viability as a working,
usable system, and its ability to be integrated with other system segments,
• existing and planned.
The initial and most critical system module is the new UHF communications
system, defined in some detail in paragraph 4.2. The Orange County Criminal
Justice Council, in its 1971 master plan *, designated the coordinated UHF
system as its number one priority 1971 action project (out of 64 projects).
This selection was the unanimous choice of the Council members, recognizing
the urgency of the need to improve law enforcement communications, the
opportunity provided by the newly - available UHF frequencies, and the project's
importance as the basic building block of the total communications /information
system. Following the Council's recognition of the project's priority,
commitments were sought and obtained from each of the 22 cities which
provides its own police services (the three cities in the County which obtain
police services by contract with the Sheriff or neighboring cities have also
concurred). The 22 cities did not merely endorse the UHF system concept; they
'each signed a joint powers agreement (Appendix A), and committed a sizeable
• *Criminal Justice:' An Integrated Systems Approach (1971), Orange County
Criminal Justice Council, January 15, 1971.
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. cash amount of matching funds to the project. The total committed city
funding is $946,140; combined with the County's allotment of $215,200, there
is a total of $1,161,340 committed to the project in Orange County. This concrete
expression of support is an indication of the serious intention of the County and
all of its constituent cities to improve law enforcement communications.
4.2 SYSTEM DESCRIPTION
The basic design of the UHF system has already been accomplished; the present
project, therefore, seeks subvention for design completion and implementation
purposes. Hence, it is possible to describe in some detail the configuration
and capabilities of the system. The basic organizational principle of the
system is to provide each city with the operation and control of its own
base station and channel, while providing it with County -wide access and
capabilities through the County Communications Center.
• Each mobile unit will be equipped with eight - channel capability (although
only six channels will be in use initially). The officer in the field
will normally operate on his city's dedicated primary channel (green) and
will monitor a separate car -to -car channel (white). During busy times he
can use as a secondary channel one of two county -wide shared (orange)
channels. For emergency and mutual aid purposes he can switch to another
common county -wide channel (red). In addition there is a dedicated channel
for making records, license, and wanted checks (blue), thereby keeping
this type of traffic off the other channels.
The descriptions of the eight channels provided to each mobile unit are as
follows:
• Channel 1: (Green) Primary Operations
This is the primary operating channel for each city. It is a
discrete channel under the control of the Chief of Police or the
head of the department to which this frequency has been assigned
• and licensed. Although this channel is designated "Green,"
several frequencies will be used, topographically arranged to
minimize co- channel interference.
-18-
0
• Channel 2: (White) Car -to -Car
This channel will serve as the car -to -car channel and will
provided limited range intercommunications between mobile
units.
• Channel 3: (Orange) Secondary Operation /Mutual Aid - -North Orange
County
This channel will serve as a general purpose channel for field
units to be shared by all area agencies in the northern part of
the County, and can be employed as a second operating frequency if
two incidents develop simultaneously. In addition, since this is
a common channel, it could be used for intercommunications between
field units from various agencies.
• Channel 4: (Orange) Secondary Operations /Mutual Aid- -South Orange
• County
This channel will serve as a general purpose channel for field
units to be shared by all area agencies in the southern part of
the County, and can be employed as a second operating frequency
if two incidents develop simultaneously. In addition, since this
is a common channel, it could be used for intercommunications
between field units from various agencies.
u
• Channel 5: (Blue) Information, Records, and Data
A separate channel is provided to handle Countywide Records,
License, and Warrant checks directly through the Communica-
tions Center when desired. This will permit removal of such
traffic from the primary or secondary channels, and it will
improve the response time for these individual checks. However,
agencies may continue to use Channels 1 and 3 or 4 for local
field identification checks.
-14-
9
• Channel 6: (Red) Emergency Broadcast and Mutual Aid
This is a channel common to all mobile units in the County which
will be used primarily for County -wide general broadcasts and other
County -wide emergency information. This channel will be used as a
County -wide Mutual Aid frequency.
i Channels 7 and 8:
These channels are vacant and provide for future expansion,
requiring only the installation of frequency control modules
and the securing of operating frequencies.
There will also be a dedicated frequency for digital data (non- voice),
to serve the mobile teleprinters.
Eight - channel mobile units will be installed in all law enforcement
• vehicles. These mobile units will be capable of receiving simultaneously
on both the primary (Green) and emergency (Red) channels. Due to the
characteristics of UHF transmission, and by careful system design, the
range of the mobile units will be kept at a level to prevent co- channel
interference. Extended car -to -car range capability will be provided by
means of mobile relay capability (via the base station).
Law enforcement vehicles will also be equipped with two types of digital
communications devices. Status entry units will permit a police unit to,
report its status state (10 -7, 10 -8, etc.) by means of depressing a coded
key or button, thereby sending a digitally- encoded message back to the
appropriate dispatch center. In addition, for base -to- mobile communications,
1717
the vehicle will be provided with a mobile teleprinter, capable of
receiving hard -copy messages from either the agency dispatcher or the
County Communications Center. When the Countywide computer -based records
system is implemented, responses to data inquiries will be capable of
transmission directly from the County computer to the requesting mobile
units' teleprinter. Selected vehicles will also be equipped with a multi-
channel portable radio for use by personnel while away from their vehicles.
-20-
• Each city will have its own base station (which will function as mobile
a
relay ) on the Green channel. Each will have power sufficient to cover
its own jurisdiction. In addition, the city dispatcher may access the
common Orange channels and request through the County Communications
Center access to the Red channel.
Each city's dispatch center will be equipped with a decoding device for
interpreting digitally- encoded unit status messages, along with a display
for displaying the status state of each of its mobile units. The dispatch
center will communicate with the mobile teleprinters via the existing
County teletypewriter system, through the County Communications Center.
In addition, voice privacy equipment (scramblers) can be provided (at
city option) for selected mobile units, with corresponding equipment at
the dispatch center.
.One other desirable capability would be automatic vehicle location. The
• available technology has not yet produced a proven, reliable vehicle
locator system, although many such systems are in the research and
development stage. The modular, flexible design of the proposed UHF
•
system lends itself to a future vehicle locator system. Such a capability
would be especially desirable for the future command and control system
development, planned for later in the five -year program.
A summary of the planned system components, as agreed to by the County
and the 22 participating cities, is shown in Table 4 -1.
4.3 BUDGET NARRATIVE
Table 4 -2 presents the individual city and County funding commitments,
based on the equipment complement of Table 4 -1. In each case, the period
Dispatcher intervention can disable this capability when desired.
-21-
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CITY
Orange
La Palma
Anaheim
Santa Ana
Los Alamitos
Brea
Garden Grove
Fountain Valley
Placentia
La Habra
Huntington Beach
Buena Park
Stanton
San Clemente
Cypress
Seal Beach
Fullerton
Newport Beach
Westminster
Laguna Beach
Tustin
Costa Mesa
TOTAL CITIES
Orange County:
Sheriff
District Attorney
Coroner
Animal Control
Connunications
'TOTAL COUNTY
$ 137,600
31,200
269,500
222,700
39,400
59,700
175,000
56,100
41,950
57,100
259,000
116,900
56,500
75,200
51,000
61,600
149,100
139,700
100,300
56,600
83,400
125,800
$2,365,350
233,600
23,100
16,500
72,600
177,200
$523,000
TABLE 4 -2
SYSTEM BUDGET
-23-
$ 55,040
2
Years
12,480
3
Years
107,800
3
Years
89,080
1
Year
15,760
2
Years
23,880
2
Years
70,000
2
Years
22,440
2
Years
16,780
1
Year
22,840
2
Years
103,600
2
Years
46,760
2
Years
22,600
2
Years
30,080
2
Years
20,400
2
Years
24,640
2
Years
59,640
2
Years
55,880
2
Years
40,120
1
Year
22,640
2
Years
33,360
2
Years
50,320
2
Years
$946,140
93,440
9,240
6,600
29,040
70,880
$209,200 2 Years
• of time over which the funds have been budgeted (one. two, or three
years) is indicated. These budget periods have been selected by the
cities to be consistent with their individual budgetary constraints.
The existence of a two or three year funding period, however, should
not be construed as restricting a city to.a two or three year implemen-
tation period. If possible, arrangements will be made with the vendor to
complete installation in a shorter period of time, with payments extend-
ing beyond the implementation period where necessary.
•
•
0
%'
SECTION V
STATEMENT OF WORK
El
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• SECTION V
STATEMENT OF WORK
This project consists of the specific tasks outlined below, and presented
in the accompanying schedule. It should be re- emphasized that this project
covers only the.UHF communications system; it does not include the planned
joint records and command /control systems which will be designed and imple-
mented later in the five -year program. Orange County plans to continue to
employ Public Safety Systems Incorporated as its expert engineering con-
sultant on this project. PSS1 has assisted.the Orange County Department of
Transportation and.Communicat?ons in developing the five -year integrated
communications /information concept and will be able to render valuable
technical assistance in the early tasks of design and implementation, as
outlined below. .Orange County will provide matching funds for PSSI's
portion of the work in the form of in- kind.services. The bulk of the pro -.
• ject - -the detailed design (by the vendor), and acquisition and installation of
equipment - -will be matched by cash, as previously pointed out. The following
specific tasks will be carried out:
TASK 1-- SYSTEM ANALYSIS
The Department of Transportation and Communication and PSSI will analyze the
UHF system conceptual design in order to establish appropriate performaaiEe
criteria. The performance criteria will include, but not be limited to:
• Minimum coverage by area and signal strength
• Maximum allowable co- channel interference by area and signal strength
• Minimum performance required for typical Green net equipment co
figurations
. • Minimum performance required of.all Countywide net equipment
configurations.
-25-
• Minimum performance requirad.of,typical
•
mobile radio equipment
- motorcycle radio.equipment
- digital status entry unit and teleprinter
- digital decode and display equipment
- control head equipment
- portable radio units
TASK 2 - -RFP PREPARATION
Concurrent with Task 1, PSSI will assist the Department in developing a
suitable Request for Proposal (RFP) outline. Preparation of the RFP will
• require the following activities:
• Identification of manufacturer responsibilities, warranties, and /or
guarantees
• Identification of County and municipal responsibilities
a'
• Identification of qualified bidders
In addition, the performance criteria defined in Task 1 will be set forth in
a technical section of the RFP along with appropriate illustrations, diagrams,
maps, traffic data and other supportive data. PSSI will prepare and,aubmit
a draft of the technical section of the RFP, and after review by the Depvt«;,;
ment of Transportation and Communication, PSSI will provide ten copies, '.
An established list of qualified firms will be invited to respond with a tach-
nical proposal of design effort and equipment configuration (•xcluding,ady and ,
4:.
-26-
• all cost and/or pricing data) which will satisfy the installed system require-
ments. The RFP, with appropriate attachments, describing the performance
parameters of the system, equipment components, and operational criteria will
be mailed to such qualified manufacturers along with pertinent County and
municipal procurement data. Subsequent to mailing the RFP a Bidders Con-
ference will be held in Orange County to verbally and pictorially present and
explain the RFP, system requirements, and to answer questions. Working with
representatives of the Department of Transportation and Communications, PSSI
will assist in preparing materials, charts and other appropriate illustrations,
and participate in presentation of these data, explanations, and illustrations
at the Bidders Conference.
TASK 3-- PREPARATION OF PROPOSAL EVALUATION CRITERIA
PSSI will assist the Department to prepare criteria by which the proposals
submitted in response to the RFP may be evaluated. Such criteria will
include, but not be limited to:
• a: Conformity to the intent of RFP performance specifications
b. State -of- the -art design
C. System flexibility
d. Capability for expansion
e. System operability (redundancy)
f. System security (physical and operational)
g. Maintainability
h. Cost - effectiveness
TASK 4-- PROPOSAL EVALUATION
PSSI will assist in the evaluation and rating of technical proposals sub-
mitted within the allotted response time. Final selection of those vendors
to be invited to submit cost and pricing data will be the responsibility
of the Department of Transportation and Communications.
-27-
• TASK 5 - -RFQ PREPARATION
Working with representatives of the Department of Transportation and
Communications, PSSI will assist in the preparation of a Request for
Quotation (RFQ) including the standardization of formats for submitting cost
and pricing data, direction of inclusion and /or exclusion of alternatives,
direction of inclusion and /or exclusion of subcontractors, etc.
TASK 6-- PREPARATION OF QUOTATION EVALUATION CRITERIA
PSSI will assist the Department in preparing criteria for evaluating
quotations submitted in response to the RFQ. Criteria will include those
factors as listed in Task U3, reapplied under an RFQ format.
TASK 7-- QUOTATION EVALUATION
PSSI, in cooperation with the Department of Transportation and Communi-
cations,will evaluate the quotations received in response to the RFQ,
utilizing the criteria developed in Task 06. The result of this task will
be the selection of two or more potential contractors for further negotiations.
TASK 8- -BID NEGOTIATIONS
Negotiations will encompass only a few days. The.contractors selected for
further evaluation will be invited to participate in oral discussions
before a board designated by the Department ef- Transportation and Communi-
cations. Any controversial items in the written statements of work or price
quotes will be discussed, guarantees will be fully explored, and price will
be negotiated.
In closed session the board will select one contractor. A payment schedule .
based on performance, delivery, percentage of work completed and percentage
of work remaining to be completed will be fully discussed and agreed to by
the contractor prior to the County offering the contract for signature.
MU
• TASK 9-- SYSTEM INSTALLATION
•
The selected contractor will begin installation of base and mobile equipment
as soon as possible after signing of the contract, but no later than the
beginning of calendar year 1972. Installation will be phased according to
each city's implementation schedule and will be completed for the County
and all cities by the end of 1974, as shown in the schedule, Figure 5 -1.
TASK 10-- SYSTEM TEST
The contractor (under County supervision).will.test. each segment of the
system as it is installed so that-by the and of the overall installation
period the complete UHF system will be fully operational.
-29-
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•
•
SECTION VI
PROJECT EVALUATION
•
11
SECTION VI
PROJECT EVALUATION
As pointed out in Section III, this project is but the first step in a major
five -year program to upgrade the effectiveness of law enforcement in Orange County
by means of improved information and communications systems. The overall
objectives of the Orange County Criminal Justice Council's action projects, of
which this is but one, are to reduce the incidence of crime and asocial behavior,
and to improve the performance of the criminal justice system. The five -year
information /communications program, and the proposed UHF implementation project,
address primarily the second of these goals -- improvement of system performance.
Although the very fact of improved criminal justice system performance should
have a deterrent effect, thereby reducing the incidence of crime, this causal
connection is speculative; and in any event, such an effect would be a long -term
one, not easily susceptible to measurement within the implementation period of
this project.
As far as improved system performance is concerned, there are many ways of
measuring the improvements to be obtained by means of the URF system. Overall,
once the system has become fully operational the improved performance of the
various law enforcement agencies in the County should be evidenced by an increase
in the number of arrests relative to the number of crimes (the clearance rate).
This improvement will be relatively easy to measure by aggregating city figures
and comparing them with the figures prior to system implementation. The improved
clearance rate should result from the improved response time, more accurate
information supplied to field units, contact with field units for a greater
percentage of the time, and increased security of law enforcement personnel.
These results should be measurable as follows:
• Improved response time will result from reduced channel loading,
reduction of interference, and removal of status messages and tele-
printer traffic from voice channels. Measurements of channel load-
ing before and after system implementation will enable access time
improvements to be computed, thereby giving a measure of improved
•
•
response time. Total response time can also be obtained, by
analysis of departmental records.
• More accurate information will be provided to field units through
reduction in interference and garbling and by providing such data
as wanted persons, APBs, and license numbers via teleprinter, in
each case reducing errors and the need to repeat messages. The
average number of repeats can be compared before and after imple-
mentation to measure this improvement.
• Officers will be able to remain in contact with their dispatcher
more of the time, by means of both the relay capability (wherever
they are in the County) and the portable radios. The total number
of transmissions per mobile unit (including status changes and tele-
printer messages) can be compared before and after system imple-
mentation, to measure this effect.
• Improved officer security will result from the voice privacy units
(scramblers) and the capability for receiving silent messages via
teleprinter. No satisfactory criterion for measuring this effect
is known; however, evidence of this effect will be sought and
documented where possible.
Throughout this project the Orange County Department of Transportation and
Communications will provide project management and control, and will gather
and analyze all data necessary for evaluation purposes. In addition to the
above performance evaluation, the Department will prepare a cost analysis
documenting the cost savings obtained by the cities through this joint powers
approach, compared with separate city by city implementation.
-32-
0
•
0
APPENDICES
A. JOINT POWERS
B. RESOLUTIONS OF SUPPORT
-33-
APPENDIX A*
• JOINT POWERS AGREEMENTS
Joint Powers Agreements have now been enthusiastically
approved by twenty- one(21) of twenty -two (22) member
cities and by the County of Orange unanimously. Approval
of the last agreement by the city council is expected on
or.about May 18, 1971.
As soon as the last agreement is received from the city,
all agreements will be forwarded to the California,Council
on Criminal Justice.
li
*follows
under separate cover
ell
a
i
0
APPENDIX B*
RESOLUTIONS OF SUPPORT
The Resolutions of Support indicate support of the new
Orange County U.H.F. Coordinated Law Enforcement Radio
System and pledge first year funding by the participating
cities and the County of Orange.
To date twenty (20) of twenty -two (22) cities and the
County of Orange have submitted these resolutions. The
outstanding resolutions are expected to arrive at Orange
County Offices in the near future. Copies of all reso-
lutions will be submitted to the California Council on
Criminal Justice as soon as they have been received.
*follows under separate.cover
CITY OF NEWPORT BEACH
TO: FINANCE DIRECTOR
FROM: City Clerk
SUBJECT: Contract No. 1953 -A
Description of Contract
CALIFORNIA
City Hall
3300 W. Newport Blvd.
Area Code 714
673 -2110
DATE My 16. 1472
Authorized by Resolution No. 7646 , adopted on 3 -13-72
Effective date of Contract MAY 2t 1472
Contract with C mrlty of ft- "
Address Santa Anl CA
Amount of Contract ¢ - °et amtre t
V F
city clerk
do: FOUM Dtparama
o
R. I. MORRIS
DIRECTOR
u m-r"y O F
O� 445 CIVIC CENTER DRIVE WEST
A
SANTA ANA, CALIFORNIA 92701
PLAN G E TELEPHONE: 834 -2100
AREA CODE 714
DEPARTMENT OF
TRANSPORTATION AND COMMUNICATIONS
May 12, 1972
Mr. Robert L. Wynn
City Manager
3300 Newport Blvd
Newport Beach, CA 92660
Dear Mr. Wynn:
Enclosed is your City's requested copy(ies)
of the fully executed Joint Powers Agreement
for the purchase of the Orange County Coordi-
Law Enforcement Radio System as approved by
the Orange County Board of Supervisors on
May 9, 1972.
Yours truly,.
R. I. MORRIS,. DIRECTOR
Enclosure
R. 1. MORRIS. DIRECTOR
TRANSPORTATION ! COMMUNICATION{
445 CIVIC CENTER DRIVE WSW
SANTA ANA. CALIFORNIA 51701
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1 RESOLUTION OF THE BOARD OF SUPERVISORS OF
2 ORANGE COUNTY, CALIFORNIA
3 May 9, 1972
4 On motion of Supervisor Clark, duly seconded and carried, the
5 following Resolution was adopted:
6 WHEREAS, pursuant to Resolution of this Board of Supervisors
adopted May 4, 1971, the County of Orange entered into Joint Powers
Agreements with various Orange County cities for the implementation
91 of the Orange County Coordinated Law Enforcement Communications System
to be funded in part by California Council on Criminal Justice Action
Grant, and by matching funds from this County and said cities; and
WHEREAS, it appears that it is in the best interests of the
131 parties for this County to undertake the acquisition of equipment for
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said program.
NOW, THEREFORE, BE IT RESOLVED that the Chairman of this Board
of Supervisors is authorized to execute the Joint Powers Agreement with
the cities providing for the purchase of equipment for said system and
18� said agreement is approved hereby.
19 BE IT FURTHER RESOLVED that the Director of Transportation and
Communications is authorized to receive matching fund contributions
from said cities and he is directed to deposit them with the Auditor-
22 Controller pursuant to the terms of said Agreement.
23 BE IT FURTHER RESOLVED that appropriations account 2901- 400 -002
24 for the Communications Working Capital Fund be increased by $58,880
25 from the replacement equipment fund balance.
26 BE IT FURTHER RESOLVED that the Auditor - Controller is authorized
27 to advance $187,220 from the Communications Working Capital Fund to the
28 Orange County Coordinated Law Enforcement Radio System Trust Fund to
29 meet the County's matching fund requirement under the terms of the
30 California Council on Criminal Justice Action Grant.
31 Resolution No. 72 -489
I� Joint Powers Ag.- Funding
32'i O.C. Coordinated Law
1 Enforcement I:adio System
:Zs 1.
1
2
3
4
5
6i
7
8
9
10
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12
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20
21
22
23
24
25
26
27
28
29
30
31
32
BE IT FURTHER RESOLVED that Communications budget unit be in-
creased by an appropriation of $2,871,786 (Account 0724 -400). Increase
estimated revenues by $2,871,786. These revenues will be from three
sources:
State Grant CCCJ $1,966,875 (Account 0724 -697)
Cities $717,691 (Account 0724 -787)
Communications Working Capit Fund $187,220 (Account 0724 -787)
.
AYES: SUPERVISORS RALPH B. CLARK, DAVID L. BAKER, R.W. BATTIN,
WILLIAM J. PHILLIPS AND RONALD W. GASPERS
NOES: SUPERVISORS NONE
ABSENT: SUPERVISORS NONE
STATE OF CALIFORNIA )
ss.
COUNTY OF ORANGE )
I, WILLIAM E. ST JOHN, County Clerk and ex- officio Clerk of the
Board of Supervisors of Orange County, California, hereby certify that
the above and foregoing Resolution was duly and regularly adopted by the
said Board at a regular meeting thereof held on the 9th day of
May 19 72 , and passed by a unan.rmous vote of
--Td Boar ,
IN WITNESS WHEREOF, I have hereunto set m�r".hand -and aeal this
9th day of May 19 72
WILLIAM E. ST JOHN
County Clerk and ex- officio Clerk
of the Board.of Supervisors of
Orange County.,, California
t ; .c
® FO192 -92 By :....
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ACW ;lt
F 1031.1
JOINT POWERS AGREEMENT
This Agreement by and between the County of Orange, hereinafter
referred to as "County" and the City of Newport Beach ,
hereinafter referred to as "City" on this � day of —,
1972, is entered into for the following reasons:
A. County and City have previously entered into an agreement
dated May 4, 1971 under the terms of which the parties agreed to cooperate
in the preparation and filing of an Action Grant Proposal for an Ultra
High Frequency Law Enforcement Communications System with the California
Criminal Justice Council.
B. The California Criminal Justice Council has agreed to fund
said program by its contract A- 291 -71 for the period September 1, 1971
to August 31, 1972.
C. The County Auditor - Controller, as Fiscal Officer for the
Action Grant has established a special trust fund to provide required
accountability for the project.
D. County has entered into negotiations for the purchase of
equipment and services to establish said Communications System, and it
appears to the parties hereto that it is desirable that County act on
behalf of City for the ordering of and payment for all required equipment
and services therefor.
NOW, THEREFORE, in consideration of the benefits to be received
by each party as a result of joint action, the parties hereto agree as
follows:
1. County shall order and make payment on behalf of City
for all equipment and services needed by City for the development and
establishment of said Communications System as funded under said
Contract A- 291 -71.
2. -.County's Director of Communications as Project Director
shall issue purchase requisitions through the County Purchasing Agent
for said equipment and services needed by City.
3. City agrees to deposit presently budgeted funds and
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F 1031-1
funds to be obligated to meet the matching fund requirement of existing
and anticipated future Grant Agreements with County. City shall deposit
the full amount of its share of the cost of each increment of equipment
and services within 30 days after notification by County to do so.
4. The Project Director and the County Auditor - Controller
shall receive and disburse project funds through Special Trust Fund
Account No. 1591 in accordance with all legal requirements for the
accounting of funds under the Omnibus Crime Control and Safe Streets
Act of 1968.
5. The Auditor - Controller may, at the request of the Project
Director, reimburse City for any portion of its contribution remaining
unexpended at the completion of the project.
I CITY OF NEWPORT BEACH
By:
Mayor
ATTEST:
WILLIAM'E. ST JOHN.
County Clerk -and ex- officio Clerk
of said ward of Supervisors
By 9�
Deputy
2.
�
c
�
C r ot the city ebr'
Newport Beach
COUNTY OF ORANGE, a Political
Subdivision of the State of
California
By
Chairman of is Boar of-
Supervisors
THIS IS A FACSIMILE OF THE
ORIGINAL SIGNATURE FILED IN
THE OFFICE. OF THE CLERK.
IM cin
UTICS ar
cm or
3/0/72
I
CITY OF NEWPORT BEACH
CALIFORNIA
City Hall
3300 W. Newport Blvd.
Area Code 714
,673 -2110
i
DATE .Tune 73. 1971
TO: FINANCE DIRECTOR
FROM: City Clerk
SUBJECT: Contract No. 135
Description of Contract IRV rkmai,ic timok Rvntam
Joint Powere Agreement
Authorized by Resolution No. 7417 , adopted on M 19 1971
Effective date of Contract May 4, 1971 = `�
Contract with Orwtw Oounty Aepar mmat of TrarAportation & Comaalicatim
Address Santa Ana, CA
Amount of Contract see oontroat
city M e <
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RESOLUTION OF THE BOARD OF SUPERVISORS OF
ORANGE COUNTY, CALIFORNIA
May 4, 1971
Date . .... J.UN .......... I ...........�
COPIES SERI IT.
rj ZMeyer
oeger
w0 Anrroey
❑ Pablie Works D4eetoe
❑ Pteeale6 Direeter
❑ Utker
❑ C000ell(m'eot
On motion of Supervisor Baker, duly seconded and carried, the
Ifollowing.Resolution was adopted:
WHEREAS, under the Federal Omnibus Crime Control and Safe Streets
Act of 1968, funds are available to assist local law enforcement agencies
lin the war against crime; and
WHEREAS, the Director of Communications has. proposed the creation
10 of a Coordinated Law Enforcement Radio System for this County including
11 incorporated areas for which it is desired to use such funds and which
12 requires joint action with the cities withih this County.
13 NOW, THEREFORE, BE.IT RESOLVED AS FOLLOWS:
14 1. This Board of Supervisors does hereby approve the Orange
J
`M"15 County UHF Coordinated Communication System for Law Enforcement.
ZZ
o
Q=16 2. The Chairman of this Board of Supervisors is authorized and
co 17 directed to execute the joint powers agreement by and between the
18 cities within the County and the County of Orange providing the imple-
19 mentation of the said Communications System and authorizing this County,
20 upon request of the various cities to negotiate for the acquisition of
21 said. system.
22 3. Funds are hereby obligated in the sum of $128,440 for the
23 purchase of scheduled.equipment during.the first year of the program.
24 4. The Chairman of this Board of Supervisors is authorized to
25 execute the project application to the California Council on Criminal
26 Justice on behalf of this County and those cities which have authorized
27 such execution on their behalf, said application to be sumitted through
28 the Orange County Criminal Justice Council.
29 BE IT FURTHER RESOLVED that grant funds received under this
30 0lprogram shall not be used to supplant ongoing law enforcement expendi-
31ltures.
32IIResolution No. 71 -468
Application for Grant O.C.
Coordinated Law Enforcement
Radio System
ACW :ls� j
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AYES: SUPERVISORS DAVID L. BAKER, WILLIAM J. PHILLIPS RALPH B.
CLARK, RONALD W. CASPERS AND R.W. BATTIN
NOES: SUPERVISORS NONE
ABSENT: SUPERVISORS NONE
STATE OF CALIFORNIA )
ss.
COUNTY OF ORANGE )
I, W. E. ST JOHN, County Clerk and ex- officio Clerk of the Board
of Supervisors of Orange County, California, hereby certify that the
above and foregoing Resolution was duly and regularly adopted by the
said Board at a regular meeting thereof held on the 4th day of
May , 19 71, and passed by a unanimous vote of said
Board ,
IN WITNESS WHEREOF., I have hereunto set my hand and seal this
4th day of May , 19 71
W. E. ST JOHN
County Clerk and ex- officio Clerk
of the Board of Supervisors of
Orange County, .California.,,;•
3 au • .'r,
Depu ty "
2.
%` <iiPprf GF�� `•�li
h<ACy
LAU;;.'... cT! . -, "RAr .
CITY C
3500 NC `! ^O; c •
CRT COQ F VA Vi;f;D
NEWFOtT ZEACH, CALIF. 92660 JOINT POWERS AGREEMENT
c- X353
1 This Agreement by and between the County of Orange, hereinafter
2 referred to as "County" and the City of Newport Beach
3 hereinafter referred to as "City" on this 6{Wv day of ,
4 1971, is entered into for.the following reasons:
b
A. The Orange County area, including both incorporated and unin-
6 corporated territory, is in need of a new ultra high frequency coordina-
7 ted law enforcement communications system to facilitate the detection. and
8 prevention of crime.
911 B. Funds.may be available from the'California Criminal Justice
10 Council, Sacramento; California, in the.form of a. :grant.. to permit the cre,
11 atson' of such system through the +bodies which.admini5ter such grants.
12 C. Applications for grants for law enforcement purposes must be
13 made through the Orange County Criminal Justice Council and must-be-made
14 jointly on behalf of the County of Orange and the cities therein, and a
15 grant contract is effective for 12 months only.
16 D. The California Government Code, Section 6500 et seq. autho-
17 rizes the joint exercise by agreement between. two or more local public
18 agencies of any power common ,to them, and the County of Orange and the.
19 cities thereat all possess the power to study, develop, and use radio
20 communications for law enforcement purposes.
21 E. County has performed considerable research into the kind and
22 nature of the communications problems involved and the solution thereof,
23 .which City desires.to have made available to it:
24 Now, therefore,•in consideration of the benefits to be received
25 by each party as a result of their joint action, the parties hereto.
26 agree as follows:
27 1. They authorize the application to the California Criminal
28 Justice Council through the Orange County Criminal Justice Council
29 on their behalf of an Action Grant Proposal for the development and
3011 establishment of the radio system referred to hereinabove. Said
3111 application and the contract arising therefrom may be executed on
32
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I A
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behalf of all parties hereto by the Chairman of County's Board of
Supervisors;
2. For purposes of the grant application, contract, and for
administration of the program in the event it is approved, the Auditor -
Controller of the County of Orange is authorized to act as fiscal
officer, and the Orange County Director of Communications shall act
as project director.
3. Prior to the submission of the Action Grant Proposal, County
will provide City with its estimates of the equipment needs of City
for City's beneficial participation in the system, together with the
estimated cost thereof, and City shall by resolution designate the
equipment and services it desires to acquire, and obligate itself
to pay that proportion of the cost thereof as determined by the grant..
In the event that City wishes to acquire the equipment over'a period
of time longer than one grant year, it may, prior to the application .
for a subsequent grant or grants, provide by resolution the,equipment,
and services desired in that grant year and obligate itself for its
proportionate share of the cost thereof.
4. County or City may terminate this Agreement at any time upon
thirty (30) days' written notice given to the other party, but such
party shall.remain liable for its proportionate share of the cost
of equipment or services rendered through the termination date plus
any damages sustained by County by reason of such termination.
5. Upon request-of City, County will undertake the negotiation
on behalf of City of the purchase of equipment and services for such
system but, in the absence of further agreement between the parties
hereto, City shall order and pay for its own such purchases.
6. County may, but shall not be required to enter. into other
joint powers agreements concerning this subject matter with other
cities, and nothing contained herein shall.preclude City from entering
into other agreements with County or other cities for the purchase,
installation, or servicing of said communications equipment.
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7. County agrees to permit City to make use of any and all
research, technical reports,'pl4ns, or other documents developed by
County for implementation of said communications system.
CITY OF Newport Beach
Y:
MAYOR
ATTEST:
W. E. ST JOHN
County Clerk and ex- officio Clerk
of said Board of Supervisors
BI
DeiDuty
l.:
C erk of the City
Newport Beach
COUNTY OF ORANGE, a Political'
Subdivision of the State of
Supervisors
U�✓13 1g K
b /✓FWPpR OF �l r J7
3. CAC /F,BfACy
A c'
A J
8os'
RESOLUTION NO. 7 41 7
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF NEWPORT BEACH AUTHORIZING EXECUTION n
OF A JOINT POWERS AGREEMENT BETWEEN THE CITY ,u Y
OF NEWPORT BEACH AND THE COUNTY.OF ORANGE IN
CONNECTION WITH THE CREATION AND OPERATION
OF A LAW ENFORCEMENT. COMMUNICATIONS SYSTEM
WHEREAS, a grant of funds from the.California Criminal
Justice Council is being.sought jointly by the Cities in Orange
County and said County, through ... the Orange County Criminal
Justice Council, for the.creation of.a.new.UHF coordinated.law
enforcement communications system; and
WHEREAS, in.order..to qualify for..said.grant . it...appears
desirable to enter into a joint powers agreement.between the
City of Newport Beach and the.COUnty of Orange.authorizing said
County to act in behalf of this.City.in- the.- submission of grant
applications and the administration of such.grant;.and
WHEREAS, this City must commit_.itself to a specific
appropriation to this progr.am.for the first year thereof, said
program to be funded 60% grant funds and 40% by this City of
its equipment needs;
NOW, THEREFORE, BE IT RESOLVED that the said joint
powers agreement between the City of Newport-Beach-and the
County of Orange is hereby approved..and.its execution by the
Mayor and City Clerk on behalf of this City is hereby authorized.
BE IT FURTHER RESOLVED that this_.City..hereby.mani-
fests its intention to take part in the creation-and-operation
of said communications system; and
BE IT FURTHER RESOLVED that this City hereby obligates
itself to acquire that equipment needed for said system, con-
tained in the attached Schedule "A" listing items to be acquired
during the first year together with the cost basis thereof; and
BE IT FURTHER RESOLVED that this City indicates its
,1-
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desire, but does not obligate itself in. any .way, to acquire
that equipment listed in Schedules "B" and "C" in the years
subsequent to the first year of-said program,.and
BE IT FURTHER RESOLVED.that the..total amount obli-
gated for this City for the .first year of..said.program is the
sum of $28,000.00 and this .City.realizes -that. there may be
some savings from this.amount realized because.of_quantity
buying and installation..of- ..said.equipment.
ADOPTED this 17th day of May, 1971.
ATTEST:
City Clerk
Mayor
-2-
DO'N:adw
5/12/71
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