The URL can be used to link to this page

Home My WebLink AboutC-2109(A) - West Balboa Boulevard, 1714 - Letter AgreementWE 0 N U September 30, 2004 Ms. Linda E. Banks Balboa Power Squadron PO Box 1603 Newport Beach, California 92659-0603 Re: Letter Agreement by and between Balboa Power Squadron ("BPS") and the City of Newport Beach ("City") Premises and Council Policy Compliance The City hereby leases that portion of 1714 West Balboa Boulevard to BPS described as follows: Two separate meeting rooms, one of which contains a storage room, and one additional storage closet (the "Premises"). This Letter Agreement does not preclude BPS from complying with all provisions of the Newport Beach Municipal Code and Council Policy. In particular, when using the main area of the Balboa Community Center, BPS must comply with Section B- 13(Procedure)(E) of the Newport Beach City Council Policy Manual, which provides that reservations for use of Recreation and Senior Citizen facilities may be made up to six months in advance, but no later than five working days before the event. In addition, please note that BPS, while on the Premises, must comply with the City's strict no alcohol provision as well, Council Policy Section B-13 (Regulations and Restrictions (A)). Term The term of this Letter Agreement shall commence on cscrabv i , 2004, and shall continue on a month-to-month basis, subject to termination by either party upon 30 days advance written notice. Rent On or before the first day of every other month during the term of this Letter Agreement, BPS shall pay a fixed bi-monthly rent of $334.54. This rent shall be subject to an annual adjustment each July 1, in accordance with the cumulative monthly percentage increase, if any, in the consumer price index (all urban consumers/all items) for the Los Angeles, Riverside, Orange County, California area published and released by the Department of Labor, Bureau of Labor Statistics ("CPI") for the preceding year. Insurance General Liability: BPS shall, at its own cost and expense, secure and maintain during the entire term of this Letter Agreement, a broad form comprehensive coverage policy of general liability insurance. The policy shall name City, and its officers, employees and agents as additional insureds (in the form attached) and protect, against loss or liability caused by or connected with BPS's occupation and use of the Premises under this agreement, in amounts not less than: combined single limit bodily injury and property damage, including products/completed operations liability and blanket contractual liability, of $1,000,000 per occurrence. Property Insurance: BPS shall obtain and keep in force during the term of this Agreement a policy or policies of insurance covering loss or damage to the Premises, and covering loss or damage to BPS's fixtures, equipment, improvements and personal property in the amount of at least 90% of full replacement value, in the form attached, against all perils included within the classification of fire extended coverage, vandalism, malicious mischief. Workers Compensation: BPS shall comply with all of the provisions of the Workers Compensation Insurance and Safety Acts of the State of California. General Provisions: All insurance issued pursuant to this Letter Agreement must: 1. Be issued by insurance companies authorized to do business in the State of California, acceptable to the City; 2. Be issued as a primary policy; 3. Be noncontributing with any insurance that may be carried by City; and 4. Contain an endorsement requiring thirty (30) days written notice from the insurance company to City before cancellation or material change in the coverage, scope or amount of the policy. Please send proof of the above required insurance within 30 days of the complete execution of this Letter Agreement. BALBOA POWER SQUADRON By: d�Q C5, a� CITY OF NEWPORT BEACH By: . City Manager ATTEST City Clerk 714-957-6005 COMPAN LETTER Y A TIG INSURANCE COMPANY .. COMPANY B ......................................... INSURED LETTER .................. YMCA OF ORANGE COUNTY COMPANY C FIREMAN'S FUND INSURANCE CO. 13821 NEWPORT AVENUE, STE 200 LETTER TUSTIN, CA 92780 COMPANY LETTER D COMPANY B, LETTER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIP—EMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. .......... .. CO - TYPE OF INSURANCE POLICY NUMBER LTR _..._..... __ .........__.. _ .... _ - POLICY EFFECTIVE POLICY EXPIRATION LIMITS ._ ....... _ DATE(MM/DD/YY) DATE (MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGATE $ 10,000,000 A X COMMERCIAL GENERAL LIABILITY MLP 376 489 97 03/01/98 03/01/99 PRODUCTS-COMP/OPAGG. $ 2,000,000 CLAIMS MADE X OCCUR. PERSONAL & ADV. INJURY ............ $ 1,000,000 OWNER'S & CONTRACTOR'S PROT. : EACH OCCURRENCE : $ 1,000,000 ........ ......... ..........._. _ FIRE DAMAGE (Any one fire) __............. .__....:_ $ 1 O0, QOO . ......1 _ ............. - MED. EXPENSE (Any one person) $ N/A AUTOMOBILE LIABILITY COMBINED SINGLE A X ANY AUTO MLA 376 497 26 03/01/98 03/01/99 LIMIT $ 1 000 OOO. ' ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY $ NON -OWNED AUTOS (Per accident) .. GARAGE LIABILITY PROPERTY DAMAGE :$ - EXCESS LIABILITY .. EACH OCCURRENCE : $ _ UMBRELLA UMBRELLA FORMAGGREGATE :................... .......... $ OTHER THAN UMBRELLA FORM C WORKER'S COMPENSATION DWC 80764168 03/01/98 03/01/99 X STATUTORY LIMITS AND.... EACH ACCIDENT .......... I $ 1,000,000. :.. _......_....._... C EMPLOYERS' LIABILITY SAME AS ABOVE DISEASE—POLICY LIMIT ---- ---- - -- - ---- - $ 1,000,000. .......--- DISEASE—EACH EMPLOYEE 1$ 1,000,000. OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS $25 000 Self Insured Retention Applies to General Liability. Additional Insureds, If Any are added under General Liability only as respects the Event/Operations of the Insured. Evidence of Insurance RE. Newport/Costa Mesa CFC Facility at: 2300 University, Newport Beach, CA SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE City Clerk Newport Beach Cl City LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR P.O. BOX 1768 LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. Newport Beach, CA 92659-1768 AUTHORIZED REPRESENTATIV — A ACORD I T� I CSR ISSUE DATE (MM/DD/YY) E O ITS _ ._ A iJ JL♦A 04/15/98 PRODUCER CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE AON RISK SERVICES ..... .... _ . DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE 611 ANTON BLVD., #1000 POLICIES BELOW. COSTA MESA, CA $ 10,000,000 A X COMMERCIAL GENERAL LIABILITY ! MLP 376 489 97 03/01/98 03/01/99 ;PRODUCTS-COMP/OPAGG. ... .... .. ..... _ :.. 92626-1904 COMPANIES AFFORDING COVERAGE 714-957-6005 COMPANY A _2,000,000 .. $ 1,000,000 LETTER TIG INSURANCE COMPANY ..... .......... __..._............._... ............ COMPANY B INSURED LETTER YMCA OF ORANGE COUNTY COMPANY C FIREMAN'S FUND INSURANCE CO. LETTER 13821 NEWPORT AVENUE, STE 200 : $ N/A TUSTIN, CA ......... ............ 92780 COMPANY D LIMIT LETTER ALL OWNED AUTOS COMPANY E _..__.. ..... LETTER THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _....... ...-....... .. ._................. ......... ...... ........,. ........ _ ............ CO:R TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION _.... _ ....._ __....... LIMITS ..... .... _ . DATE(MM/DD/YY) DATE (MM/DD/YY) GENERAL LIABILITY GENERAL AGGREGATE $ 10,000,000 A X COMMERCIAL GENERAL LIABILITY ! MLP 376 489 97 03/01/98 03/01/99 ;PRODUCTS-COMP/OPAGG. ... .... .. ..... _ :.. .......__........._....... �_$ CLAIMS MADE X OCCUR.: PERSONAL & ADV. INJURY _2,000,000 .. $ 1,000,000 OWNER'S & CONTRACTOR'S PROT. : EACH OCCURRENCE .............. ......... ....:...... $ 1,000,000 ................ -1 FIRE DAMAGE (Any one fire) .. ..... ...__..... $ O0, 000 _...... _.._.. ... MED. EXPENSE (Any one person) : $ N/A AUTOMOBILE LIABILITY COMBINED SINGLE A X :ANY AUTO : MLA 376 497 26 03/01/98 03/01/99 ......_; -... LIMIT $ 1,000,000. ALL OWNED AUTOS .._._.... .__.................;. _..__.. ..... BODILY INJURY $ SCHEDULED AUTOS (Per person) _ ..: HIRED AUTOS _ ........ _ _ _ . .........! - - BODILY INJURY $ NON -OWNED AUTOS (Per accident) GARAGE LIABILITY -----` PROPERTY DAMAGE $ EXCESS LIABILITY EACH OCCURRENCE $ UMBRELLA FORM ! :AGGREGATE $ OTHER THAN UMBRELLA FORM S -` - .. C WORKER'S COMPENSATION DWC 80764168 03/01/98 : 03/01/99 X STATUTORY LIMITS __............ AND _ EACH ACCIDENT - $ 1,000,000. C EMPLOYERS'LIABILITY ! SAME AS ABOVE DISEASE—POLICY LIMIT - .... ..--- _--._.... DISEASE—EACH EMPLOYEE $ 1,000,000. OTHER DESCRIPTION OF OPERATIONS/LOCATIONS/VEHICLES/SPECIAL ITEMS $25 000 Self Insured Retention Applies to General Liability. Additional Insureds, If Any are added under General Liability only as respects the Event/Operations of the Insured. Cert Holder is Addl. Insured as respects loss/damage arisimg out of negli- gent acts/omissions of the insured pertaining to the use of said premises. SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING COMPANY WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE City of Newport Beach Attn: City Clerk of Council LEFT, BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR P(.0. 1768 LIABILITY OF ANY KIND UPON THE COMPANY, ITS AGENTS OR REPRESENTATIVES. Newport Beach, CA 92658-8915 AUTHORIZED REPRESEN'CATIVE w