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Home My WebLink AboutC-1430 - TRIP - Traffic Records Implementation ProjectCr , 130 PRESS RELEASE June 23, 1972 / On June 20, 1972, the City of Newport Beach received a $55,370 grant from the Office of Traffic Safety, State of California, and the National Highway Traffic Safety Administration. The grant is for one year beginning July 1, 1972, and will be used for a Traffic Records Implementation Project. The grant will provide funds to automate the Police Department's traffic records. This automation of traffic records will result in a record system that is easy to utilize and maintain in addition to generating current information necessary for accident and citation analysis. With this timely information, Police Department personnel and the Traffic Engineer can analyze the data in order to apply appropriate corrective actions that will help insure safe and continuous traffic flow conditions within the City. The grant will finance the cost of a systems analyst /programmer for a year to implement an existing system traffic records program recently developed in Redondo Beach. The grant will also finance computer time, key punching of data, and a traffic records clerk. The City does not have to provide any financial matching funds, but will provide supervision of the development of the program, grant administration and support services. The Office of Traffic Safety representatives have indicated that after the successful development of this efficient records system they would consider funding additional traffic personnel, under another grant, in order that the information derived from the system can be properly applied to the traffic problems on the street. MAYOR DONALD A. McINNIS I June 14, 1972 •R u • w n RESOLVPION NO. 7721 APPROVING THE SLW TTAL OF A GRANT APPLICATION TO THE OFFICE OF TRAFFIC SAFELY FOR A TRAFFIC Il1TATION PROJECT (TRIP). Enclosed are tutee certified copies of subject resolution for transmittal to the appropriate agenc9. L orr73 JUN 12 1972 By fhe CITY COUNCIL CITY CF NAW0144t BEACH CITY OF NEWPORT BEACH OFFICE OF THE CITY MANAGER TO: MAYOR AND CITY COUNCIL June 12, 1972 FROM: City Manager SUBJECT: OFFICE OF TRAFFIC SAFETY GRANT APPLICATION RECOMMENDATION: COUNCIL AGENDA H -3(i) (/ - /d� j6 Adopt a resolution approving the submittal of a grant application for a Traffic Records Implementation Program (TRIP) to the Office of Traffic Safety. DISCUSSION: The State of California's Office of Traffic Safety (OTS) administers the grant applications financed by the Federal Department of Transportation. Staff has met with representatives from the Office of Traffic Safety and have received encouragement to submit two applications. The first application is for the implementation of automated traffic records system in the City to provide cur- rent traffic enforcement and traffic engineering data. The OTS representatives have indicated that without a proper traffic record system they would not consider funding additional traffic personnel because without current data, the personnel cannot be properly deployed to reduce accidents. The second application, there- fore, will be for the staffing of a traffic section in the Police Department. The Office of Traffic Safety totally finances these applications with no matching fund requirements. The application for a Traffic Record Implementation Project (TRIP) has been prepared and is ready for submission. Council is requested to adopt a reso- lution approving the submission of this application (copy in City Clerk's office). This grant would finance the cost of a systems analyst /programmer on a contractural basis for a year to implement an existing traffic records program known as TRACES. The grant would also finance computer time, key punching of data and the salary of a traffic records clerk. This typist clerk position has already been proposed in the Police Department's budget for fiscal year 1972/73. The City would be providing some supervision by the Data Processing Analyst and the Traffic Records Supervisor. After the grant period, the City should be will- ing to assume the operation of the computer program and the salary of the typist clerk. It would not be necessary to retain the services of the systems analyst/ programmer. If this grant is anticipated that the grant be approved around January, RLW /JLK:pg approved and becomes effective in July, it can be for the additional police officers for traffic would 1973. j W ROBERT L. WY NN CITY OF NEWPORT BEACH TRAFFIC SAFETY PROJECT "TRIP" Office of Traffic Safety Period July 1, 1972 Project Number 107306 Through June 30, 1973 FINAL REPORT tProject "TRIP" (Traffic Records Implementation Project) for the City of Newport_Beach commenced on July 1, 1972, under the aegis of the Office of Traffic Safety, State of California. This report covers the period July 1, 1972, through June 30, 1973. This project is a part of the California Traffic Safety Program and was made possible through the support of the Office of Traffic Safety, State of California, and the National Highway Traffic Safety Administration. ' The opinions, findings, and conclusions expressed in this publi- cation are those of the authors and not necessarily those of the ' State of California or the National Highway Traffic Safety Admin- istration. 2. Produce reports on a weekly and /or monthly basis which will provide the Police Department with information for selective enforcement decision making, and evaluation of the activities of individual officers. Therefore, r� the data was to include: a) Accident cause i b) Time and date of occurrence. c) Location of accidents, particularly high incident locations d) Data by patrol area e) Accident type versus citation correlation by location 1 -1- PROJECT OBJECTIVES A. The primary objective of this project was to incorporate and implement an existing traffic records system to collect, 1 evaluate, publish and disseminate all information relative to traffic conditions in the city. B. Provide an automated traffic records system that is easy to utilize and maintain and generates timely information neces- sary for accident and citation analysis. 1. Produce reports on a timely basis, monthly, which will provide the traffic engineer with information regarding causative factors of accidents, type of accidents, and high incident locations. 2. Produce reports on a weekly and /or monthly basis which will provide the Police Department with information for selective enforcement decision making, and evaluation of the activities of individual officers. Therefore, r� the data was to include: a) Accident cause i b) Time and date of occurrence. c) Location of accidents, particularly high incident locations d) Data by patrol area e) Accident type versus citation correlation by location 1 -1- II FINAL REPORT, TRAFFIC SAFETY PROJECT "TRIP" Project Number 107306 Period July 1, 1972 through June 30, 1973 I f) Collision locations by street and intersection g) Citations written classified by violations,officer, time of day and type of collision h) Any other data which could be developed to support an effective traffic safety program. C. Automate the traffic records system in order to maximize the information available from the traffic data and apply this in a selective manner to the enforcement and corrective engineer- ing of traffic problems throughout the City of Newport Beach to reduce the number and severity of traffic accidents. IMETHODOLOGY AND PROBLEMS IAs expected the street intersection index was not compatible with the Redondo Beach traffic programs when they were received, and a transfer program was written to convert the index to a file that could be used by the programs. At Newport Beach it was 1 -2- During the first month of Project TRIP, July, 1972, a systems analyst and a traffic records clerk were employed. A project task force was formed, a preliminary meeting was held with Redondo Beach personnel to discuss conversion of their automated system to Newport Beach, and a series of meetings were held with con- cerned Newport Beach personnel. ' The City of Newport Beach rents computer time from the City of Costa Mesa. Training of the project analyst on Costa Mesa's NCR Century 200 computer system was started immediately. The Task Force established guidelines for effective execution of the project. Initially, it was agreed that, with a few minor changes, the Newport Beach System would be extracted almost en toto from the Redondo Beach program. However, a problem became immediately apparent. An overview of the Redondo Beach program was provided by Redondo Beach personnel but no documentation was yet available and Redondo's final report for "Project TRACES" had not been completed. Much of the delay in receiving the vital documentation and computer programs was apparently due to the untimely death of a key member of Redondo's consultant firm, who was killed in a traffic accident. Necessary documentation was not received until October, 1972, so a different method of approach was used than that originally planned. As much infor- mation as possible was obtained from Redondo Beach on the type of input data, forms and procedures utilized. Construction of a Newport Beach street intersection list was started. IAs expected the street intersection index was not compatible with the Redondo Beach traffic programs when they were received, and a transfer program was written to convert the index to a file that could be used by the programs. At Newport Beach it was 1 -2- I IFINAL REPORT' TRAFFIC SAFETY PROJECT "TRIP" Project Number 107306 Period July 1, 1972 through June 30, 1973 As the system developed it became apparent that given the time, certain improvements could be made for Newport Beach. Fortun- ately, even after a late start, the transfer ran smoothly enough so that time was available. The smooth transfer was due to a large degree of cooperation between everyone concerned and the fact that good personnel were obtained for the support group in coding, punching and program support. (See Project Personnel) 1 -3- decided to develop an intersection index that would not only meet the requirements of the traffic programs but create a master list, an alphabetical cross - reference list, and an alpha- betical street list. Only a master sequential list is available at.Redondo Beach. In addition the Newport Beach intersection numbers were increased to four digits and space was allowed in the numbering system for additional intersections. In Redondo Beach the numbering system used three digits, up to 999, and dummy entries were used to provide room for expansion. with the advent of the Newport system the developer, Applied Techno- logy, modified the original programs to allow for gaps in the numbering system. Traffic volume information and other items were not included on the master deck in Newport Beach. A sep- arate card deck and program updates the street intersection file when necessary to add or change this information. Initially the program listings of the Redondo Beach system were obtained in book form as part of the documentation and as a spur listing from the Redondo Beach disc pack. A copy of the Redondo ' Beach disc pack was made but due to some differences in software the programs would not compile on the computer at Newport Beach. It was necessary to obtain program decks for each of the programs from the developer. Each program deck had to be duplicated and then interpreted, a process that took many hours of computer and punch time. jBecause of a change in the NCR system from a small disc pack (NCR 655) to a large disc pack (NCR 657) it was possible to make many improvements in the operating system as well as providing convenience and saving time in the system transfer. Because the large packs will hold up to eight times as much information as the small packs, it was possible to maintain a compiler, complete software and files on one pack, and place programs, software and I backup files on another pack. This made an operational system where development could proceed without constantly removing disc packs between compiling and testing procedures. It also provided a more convenient method of backing up both programs and files with a third pack. As the system developed it became apparent that given the time, certain improvements could be made for Newport Beach. Fortun- ately, even after a late start, the transfer ran smoothly enough so that time was available. The smooth transfer was due to a large degree of cooperation between everyone concerned and the fact that good personnel were obtained for the support group in coding, punching and program support. (See Project Personnel) 1 -3- FINAL REPORT TRAFFIC SAFETY PROJECT "TRIP" Project Number 107306 Period July 1, 1972 through June 30, 1973 1 -4- Improvements in the system fell into three basic categories: Improvement in running efficiency of several programs; elimina- tion of certain types of errors that can be loaded into the files; and development of new programs to fill specific needs in certain areas. Improvements in running efficiency were basically due to elimination or shortening of some routines within the programs or the modification of certain types of I qualification steps so that less time would be used in pro- cessing data. 1 In sight checking the first files developed for Newport Beach it was discovered that certain types of errors were being in- troduced into the files that were not being caught by the edit program. It was also determined that sight checking of files would not be possible on a regular basis, since it was time consuming and there was the possibility of not catching all of the errors. Consequently, a cross -check program was written that takes the data files and checks them for specific types of errors, such as duplicate, omitted, or conflicting entries, duplicate or conflicting dates, or conflicting data. A typi- cal example is that while the TCAIFILE might show three injuries for a particular accident the IIPIFILE might list only two entries for injured parties. It is also quite easy when coding or punching two thousand citations a month to code or punch one citation twice or even three times, or as has been discovered, to have two citations originate at different points with the same number. This one program alone has developed a much higher confidence level that the files are as correct as they can be made at the time that the reports are printed. This program also has the capability of mass deletion of certain'records that the update programs do not have, and it proved to be very help- ful during development of the system. Because of the types of requests that were being received during the first reporting periods, two new programs were developed that would allow the printing of data based on variable input parameters. These programs, TCAPRINT for accidents, and CITPRINT for citations, allows the input of location, data, time and other factors for the selection of data to be printed. This can be seen on the example reports included, where fatal accidents for 1 the period January 1, 1973 to June 30, 1973, have been selected by TCAPRINT, or on CITPRINT where CVC 22350 has been selected for the same period with the qualification that it was with radar and was for 30 mph or more within a 25 mph zone. Single or collective options can be used to narrow down the field to be printed. I 1 -4- I I FINAL REPORT TRAFFIC SAFETY Project Number j Period July 1, PROJECT "TRIP" 107306 1972 through June 30, 1973 Another program that was developed was PLOT, which takes the information developed for CIS (Collisions by Intersections - Selected) and plots the location of accidents on a pictorial representation of an intersection. Originally CIS was developed for the purpose of producing information that would allow plot- ting of accident locations. Pictorial presentation of accident locations by PLOT can be produced at the same time other reports are being printed, and since it is available with the other re- ports it can add a new dimension to the already collected data.. A modification was made on two existing programs, COT and COV, so that they would be capable of presenting the same information available in COT and COV except that it would be for traffic officers only. This eliminates the requirement of going through a long list on COV or COT and extracting the information for those particular officers. During the transfer period Applied Technology developed three new reports for Redondo Beach and these were added to the system at Newport Beach. This gives a total of twenty -two reports trans- ferred plus three new reports developed especially for Newport ■ Beach. Because certain programs require data arranged by the day of the week, a routine was added to the edit program to check this entry for correctness. Present intentions are to eliminate the require- , ment for entry of the day of the week and let the edit program enter it into the record based on the date, which must be supplied or the record cannot pass edit. Out of approximately two thousand entries a month for citations, approximately twelve to fifteen i errors are normally detected by edit that are due to the wrong day of week being entered. By allowing the edit program to in= sert the correct day of the week about fifty per cent of the edit rejects can be eliminated. During the transfer period Applied Technology developed three new reports for Redondo Beach and these were added to the system at Newport Beach. This gives a total of twenty -two reports trans- ferred plus three new reports developed especially for Newport ■ Beach. From the beginning of the system transfer the update program as received from Redondo Beach did not work properly. As originally designed and as it operates in Redondo Beach, the update program loads all three main data files during one run. The update pro- gram as received in Newport Beach would load only one file at a time. Loading of two files in one run would result in an abort condition. From October, 1972 through May, 1973, many hours were spent in trying to correct this condition. Conferences with the developer and consultant to Newport Beach, Applied Technology, did not correct the condition, as Applied Technology was having the same difficulty at other locations where the traffic system Iwas in operation. By the Spring of 1973.-Applied Technology had FINAL REPORT, TRAFFIC SAFETY PROJECT "TRIP" Project Number 107306 Period July 1, 1972 through June 30, 1973 what the original author was doing within the program. redesigned the update program to operate in a different manner, and at approximately the same time a solution to the problem was found in Newport Beach.' The solution to this problem great- ly reduced the time necessary to load the files and made the entire edit, sort and update routine run more smoothly. what the original author was doing within the program. From the difficulties experienced with this transfer it is strongly recommended that before any system transfer be under- taken, the documentation be available before the transfer be- t gins. The minimum requirement would be that a complete defini- tion of all input data and associated files be available. Any additional problems added to late delivery of documentation can destroy the best planned schedule. It is also highly recommended that in any system designed to be transferred to another agency, much consideration be given to problems that can develop in transfer, with a few exceptions 1 TRACES transferred smoothly to TRIP. These exceptions, however, created a great amount of unnecessary work,. Changing from a three digit intersection to a four digit intersection is a prime example. Had the original system been designed for a four digit system, allowing for gaps between numbers, then the system would have operated correctly at Redondo Beach with a three digit num- ber as well as operating at Newport Beach with a four digit num- ber. This in itself would have saved weeks of effort in changing input record sizes and correcting the errors that frequently occur by having to do so. In general, any field size should be defined at the maximum that could be expected for that field, if it does not create unnecessary hardships on the original design. A further example of this is in the accumulating fields for accidents and citations within the different programs them- selves. At Redondo Beach approximately three to four hundred citations are entered into the files each month. At Newport t Beach approximately eighteen hundred to two thousand citations are filed. In transferring the TRACES programs to TRIP, every citation program that could accumulate data for more than a one month period had to have the total fields increased in size. Also, many of the programs processing accident data had to have the field sizes increased. Any changes of this nature require extensive rewrite of the programs, requiring margin changes, changes in the positions of the titles, etc. Although a few other items could be mentioned, the basic point is that programs within any system designed to be transferred should be designed with the thought in mind that certain items will have to be al- tered. The person making the changes will probably not be the original author, so flexibility and clearness of programming should be kept in mind so that persons making the changes can understand what the original author was doing within the program. 11 FINAL REPORT, TRAFFIC SAFETY PROJECT "TRIP" Project Number 107306 ' Period July 1, 1972 through June 30, 1973 ' PROJECT PERSONNEL: ROBERT L. WYNN, City Manager. Mr. Wynn is the chief administra- tor of city government and was the authorizing official of the City for the Project Agreement. ' B. JAMES GLAVAS, Chief of Police. Chief Glavas was the Project Director. He provided executive level liaison with the City of Redondo Beach, set policy relative to conversion and development 1 of the system, and provided constant guidance and supervision for the Assistant Project Director. 1 -7- RICHARD HAMILTON, Police Captain, Commander of Administrative Division. Captain Hamilton was the Assistant Project Director and Commander of the Division which contains the Records Section, which includes traffic records. Captain Hamilton headed the task force, served as coordinator for the various City departments and individuals involved in the project, and assisted in prepara- tion of required progress reports. ' ROBERT JAFFE, City Traffic Engineer. Mr. Jaffe assisted in. evaluating the established Redondo Beach program and provided input for alteration and development of systems in order to provide meaningful data for traffic engineering decision making. RAYFORD R. SANDERS, Systems Analyst. Mr. Sanders was responsible for the system transfer and for implementing all changes required by the transfer. Mr. Sanders developed the intersection index for the City of Newport Beach and the programs that produced the cross reference listings and interfaced the index with the traf- fic programs. In addition he developed the PLOT program and TCAPRINT program and directed the development of all of the other additions to the system. ' ANN D'EUSTACHIO, Coding and Keypunching. Mrs. D'Eustachio was hired primarily as a coding and keypunching operator for the pro- ject but was given the responsibility of coordinating all coding ' and keypunching operations. It was through her efforts that data was prepared correctly and promptly and that the overall effort ran as smoothly as it did. Mrs. D'Eustachio also developed the 1 crosscheck program for detecting errors in the files and the pro- gram CITPRINT. She was also very helpful in taking care of many of the small details on a project such as this, and on many occa- sions serving as computer operator or any other position that was open. 1 -7- FINAL REPORT TRAFFIC SAFETY Project Number Period July 1, PROJECT "TRIP" 107306 1972 through June 30, 1973 ROBBIE MILLER, Keypunching. Mrs. Miller's speed and accuracy in keypunching contributed greatly to the completion of the data for project TRIP. Because of her speed it was possible to train Mrs. Miller as a coding clerk so that she could help code some of the thousands of citations that were necessary for the project. It was through her efforts that over thirty thousand citations were coded and punched in such a short period of time. JAN NICHOLS, Records Coding Clerk. Mrs. Nichols was hired as an employee of the Newport Beach Police Department. Her primary responsibility was in coding the day to day traffic accident and citation information, but also was a large contributor in coding all of the back data for traffic accidents at the beginning of the project. Mrs. Nichols also substituted many times as a key- punch operator and served as a coordinator for many of the de- tails within the police department. Mrs. Nichols has been retained as an additional authorized permanent employee in the police department as Traffic Records Clerk. TED KRAMP, Data Processing Manager. Mr. Kramp is the Data Pro- cessing Manager for the City of Newport Beach, and it was under his direction and supervision that Project TRIP was completed. JIM MUNSON, Applied Technology, Consultant to Project TRIP. Mr. Munson and his staff were very cooperative in furnishing all of the necessary support for transferring Project TRACES to Project TRIP. They conducted traihing classes for the per- sonnel at Newport Beach and supplied manuals when necessary that were modified for Project TRIP. In addition they held meetings for the purpose of explaining the system to concerned personnel at Newport Beach. The staff of Applied Technology was helpful in answering all questions that occurred during the transfer and supplied many hours of consulting service on the many items that required clarification. Applied Technology was also very considerate in binding and covering copies of the street intersection index and doing many of the other things necessary in a project such as TRIP. ADDITIONAL POLICE DEPARTMENT PERSONNEL who were members of the Task Force and who provided valuable input based upon their ex- perience and knowledge plus the specific needs of the areas of the department they represent: LT. WILLIAM BLUE, Traffic Analyst SGT. JAMES JACOBS, Records Section Supervisor CARLOS WILSON, Police Administrative Analyst FINAL REPORT. TRAFFIC SAFETY Project Number Period July 1, RESULTS: PROJECT "TRIP" 107306 1972 through June 30, 1973 The objectives of "Project TRIP ", as outlined previously in the "Project Objectives" section, have been met and exceeded. The nineteen (19) automated traffic reports developed originally by Redondo Beach through "Project TRACES" (A California Traffic Safety Program supported by the State Office of Traffic Safety and the National Highway Traffic Safety Administration) have been completely converted and altered to provide for the needs of Newport Beach. Three additional programs were converted after being developed at Redondo Beach. Additionally, three programs were developed especially for Newport Beach, which brings the total to twenty -five (25) computer - generated traffic reports. The entire system is functioning properly. The system will now provide current, meaningful data for the administration of traffic enforcement and engineering functions. Reports are being produced on a monthly and quarterly basis for both the Police Department and the Traffic Engineering Depart- ment. Although the Police Department's Patrol,Division has had some officers assigned to traffic duty, the Police Department has never had a Traffic Services Section. On July 1, 1973, the day after "Project TRIP" was accomplished "Project TARP' (Traf- fic Accident Reduction Program) was launched. A Traffic Section was established and eleven (11) personnel were transferred to the section. Seven (7) more officers will be provided through the "TARP" grant, bringing the Traffic Services Section personnel strength to eighteen (18). The City of Newport Beach places maximum priority on effective utilization of computer assisted traffic data. The Police Department is committed to implement, on a fully operational status, programs of investigation, en- forcement, and prevention designed to reduce the number of injury accidents during fiscal year 1973 -74 by 108. "Project TRIP" was successfully completed well within the grant budget. The grant was for $55,370.00 and actual expenditures were in the amount of $51,859.22, which represents a 93.66% ex- penditure of the original grant. PREPARED BY: R. R.( Sanders R. S. Hamilton l 1 1 1 i i '1 1 i 1 f 1 1 1 f 1 f FINAL REPORT TRAFFIC SAFETY PROJECT "TRIP" Project Number 107306 Period July 1, 1972 through June 30, 1973 REVIEWED AND APPROVED BY: _10_ TRAFFIC RECORDS 1 , SYSTEM DESCRIPTION OPERATIONAL VIEWPOINT 1 (1) The traffic records system for Newport Beach consists of approximately 42 programs, producing 25 reports, and utilizing 16 different files. The three main data files, TCAIFILE, IIPIFILE and TCIIFILE are created using traffic and citation data thru the edit and update programs, EDITTRIP and UPDTTRIP. These files are referred to as the TCA, IIP & TCI files. TCA and IIP information is derived from the Traffic Collision Report, Form 555. TCA contains Traffic Collision Analysis data and is coded on green coding sheets and punched on green cards. IIP contains Involved & Injured Party data and is coded on brown coding sheets and punched on brown cards. TCI contains citation and arrest information and is coded on yellow fact sheets and punched on yellow or salmon colored cards. The TCA and IIP files are blocked at 6 records per sector, 80 characters per record, 480 characters per sector. A total of 600 sectors each is allowed, or room for 3600 accidents. For each TCA record there is an IIP record, and each record may be contained on more than one card, i.e. 80, 160, 240, etc. characters, requiring 1,2,3, etc. cards. (See coding manual for more complete description.) A TCA record may be contained on one card but requiring two or ' more IIP cards. The TCI file is blocked at 7 records per sector, 70 characters per record, 490 characters per sector. A total of 3500 sectors is allowed, or room for 25,500 citations. Only one record or card is required for each citation. The TCA file is sorted by the update program by intersection number, card number, TC number, date and time. The IIP file is sorted by TC number and date. The TCI file is sorted by intersection number and citation number. For purposes of cross - checking and deleting, two auxiliary files are used with TCA and TCI. TCA (TCAIFILE) is sorted to TCS ( TCAIFILE) by TC number. TCI (TCIIFILE) is sorted to CIT ( TCIIFILE) by date and citation or arrest ' number. (See use of CHK -DELE program.) At anytime when the TCA or TCI files are updated they should be sorted immediately to TCS and CIT. (See update procedure). The required Street Intersection files are created from the master card deck of street intersections. The programs LOAD -INT creates STRFILEI and prints the Master Intersection List. The program INDDISC uses STRFILEI to create INTSFILE, required by most report producing programs. Before use INTSFILE must be sorted by intersection number. The procedure is.to run LOAD -INT, run INTDDISC and run the sort for INTSFILE TO INTSFILE. After sorting INTSFILE it is necessary to run INTS -CH6 to add required information to the file such.as traffic volume. 1 (1) For the purpose of creating reference lists, EXPD -STR is run creating STRFILE2 from STRFILEI. This program takes all intersection listings and switches second and third streets to the first position in order to make an alphabetical listing by each street. At present 300 sectors are allowed for STRFILEI, or room for 1800 listings. Each listing in STRFILEI requires at least two listings in STRFILE2 if only two streets are involved in an intersection. Six listings are required if three streets are involved in an intersection. For 1800 listings in STRFILEI at least 3600 listings in STRFILE2 would be expected. STRFILE2 presently contains 700 sectors, or room for 4200 listings. (Actual listing in STRFILEI presently is about 1700 and STRFILE2 about 3700). For the alphabetical listings, STRFILE2 is sorted to STRFILE3, STRFILE4 and STRFILE5. These files are used by ALPHLIST, RD -LIST and STR -LIST to produce printouts for cross - referencing. (RD -LIST is not used at present). The DNS file (ONSIFILE) is the officers name and serial number file and is created by running ONSCDISC with the master deck of officer's name and serial number. This should be kept up -to -date with new officer information as required. The DNS file is arranged by officer's serial number in the card deck. An auxiliary file AON (ONSAFILE) is created by a sort routine to print out the officer's name alphabetically and then the serial number. This listing is used for coding when it is necessary to look up an officer's serial number. The PCF file (PCFIFILE) is the Primary Collision Factor File and should be updated if the CVC Sections associated with the various categories are changed. This file is created by running PCFCDISC with the master deck of primary collision factors. The TCA, IIP and TCI files are created on D02, PACK 2, and should be backed ' up to DOI, PACK 1, after creation or updating by using the COPYDL routines. The TCS and CIT files can be created by sorting TCA and TCI at anytime and it is not necessary to back them up on PACK 1. Since the procedure for developing STRFILEI and INTSFILE is lengthy it is best to back both of these files up on PACK 1 also after any changes have been made. Again use the COPYDL routine. Program created files such as TRANFILE, WORKFILE, PRNTFILE are constantly changing and do not need to be backed up. WORKFILE and PRNTFILE are used by several different programs. Program created files CVTFILE and TCSFILE are ' updated files and should be backed up to PACK 1 after running their respective programs CVTPRINT and TCSPRINT. CVTFILE and TCSFILE also have to be transferred to the new year's PACK 2 at the end of December, since they represent the previous years data for comparison. EDITTRIP and UPDTTRIP can be used to replace or delete a record already in the files under the following conditions; If a record containing a mistake exists in the files, it can be replaced (2) if Because of the complexity of this routine in certain cases, the CHK -DELE program has an option to delete records from the TCS file ( TCAIFILE), IIP and CIT file ( TCISFILE). In the CHK -DELE program the delete card needs only the TC number for TCA and IIP (Citation or Arrest number for CIT file and date) and will delete ALL records with this number. A new record can tTien be entered thru edit and update as normal. Note that if a deletion is made on TCS or CIT these files have to be sorted to TCA and TCI respectively. A deletion on IIP requires no further action. NOTE: Always sort TCAIFILE to TCAIFILE, and TCIFILE to TCISFILE after update.--Tfter CHK -DELE is run and if file is clear of errors back up TCAIFILE, IIPIFILE and TCIIFILE to PACK 1. If changes are made to ONSIFILE, PCFIFILE, ' STRFILEI and INTSFILE back them up on PACK 1. TCSFILE and CVTFILE are running total files created by TCSPRINT and . I CVTPRINT. These programs should be run on a monthly basis only and the files backed up to PACK 1 after each run. PRNTFILE is a common program file used by several programs, either internally or as a sort file between two programs. It may be 300 or 400 sectors as required. WORKFILE is a work file used by several programs, either before the program is run, as an internal file or as a sort file between programs. A total of 3500 sectors is allowed because TCIIFILE is sorted to WORKFILE before running COTPRINT and COVPRINT. I (3) with a correct record by punching a new card with the correction made and punching an "R" in column 80. This can be done only if that portion of the record to be changed is NOT in the sort field of the update program. Generally speaking, for TCA this is The intersection number, TC number, card number, date and time; for IIP the TC number, card number and date; and for TCI the intersection number and citation number. "R ". A space in column 80 is handled like an If a new card were processed having identical sort fields as mentioned above and a space in column 80, the new card record would be substituted for the old record. If a "R" is entered and an old record is not found then the replace card will be rejected. If an "N" were entered in column 80 and a duplicate was found the update program would not accept it. In cases where the record to be changed has an error in the sort field the delete option must be used. An identical record of the one to be deleted is punched and a "D" entered in column 80. This will delete the old record and a new record can be entered. In cases where the first 23 characters of the delete card are numerically lower than that of the new record both cards can be processed at the same time. In the TRANFILE sort the delete record will be processed first and then the new record added. If there is any doubt process the delete card first, then process the new card on a separate run. Because of the complexity of this routine in certain cases, the CHK -DELE program has an option to delete records from the TCS file ( TCAIFILE), IIP and CIT file ( TCISFILE). In the CHK -DELE program the delete card needs only the TC number for TCA and IIP (Citation or Arrest number for CIT file and date) and will delete ALL records with this number. A new record can tTien be entered thru edit and update as normal. Note that if a deletion is made on TCS or CIT these files have to be sorted to TCA and TCI respectively. A deletion on IIP requires no further action. NOTE: Always sort TCAIFILE to TCAIFILE, and TCIFILE to TCISFILE after update.--Tfter CHK -DELE is run and if file is clear of errors back up TCAIFILE, IIPIFILE and TCIIFILE to PACK 1. If changes are made to ONSIFILE, PCFIFILE, ' STRFILEI and INTSFILE back them up on PACK 1. TCSFILE and CVTFILE are running total files created by TCSPRINT and . I CVTPRINT. These programs should be run on a monthly basis only and the files backed up to PACK 1 after each run. PRNTFILE is a common program file used by several programs, either internally or as a sort file between two programs. It may be 300 or 400 sectors as required. WORKFILE is a work file used by several programs, either before the program is run, as an internal file or as a sort file between programs. A total of 3500 sectors is allowed because TCIIFILE is sorted to WORKFILE before running COTPRINT and COVPRINT. I (3) Is SET UP Arrangement and configuration of disc pack are as follows: RUN CONDITION PACK 1 is on DO1. PACK 2 is on D02. COMPILE CONDITION PACK 1 is on D02 PACK 2 is on DO1 After any significant compiling or file changes back -up PACK 1 to PACK 3. (4) PACK 1 contains: PACK 2 contains: 1 SOFT WARE SOFT WARE PROGRAMS COMPILER WORKFILE TCAIFILE TRANFILE TCASFILE PRNTFILE IIPIFILE BACK -UP FILES: TCIIFILE TCAIFILE TCISFILE IIPIFILE STRFILEI TCIIFILE STRFILE2 STRFILEI INTSFILE STRFILE3 STRFILE4 PCFIFILE STRFILE5 ONSIFILE INTSFILE TCSFILE PCFIFILE CVTFILE ONSIFILE ONSAFILE TCSFILE CVTFILE PACK 3 at anytime is a duplicate of PACK 1 as a back up. See back up procedure. This gives two copies of programs and three copies of certain files. COMPILE CONDITION PACK 1 is on D02 PACK 2 is on DO1 After any significant compiling or file changes back -up PACK 1 to PACK 3. (4) i I NOTE: PACK 1 and PACK 2 must contain 3500 free sectors for SORTWORK at anytime. Do not overfill PACK 1. In some cases it may be necessary to compress PACK 1. See Back Up Procedures. NOTE: Some of the programs obtained from Redondo Beach are compiled with 8 columns left in columns 73 to 80 for identification. Note the compiler specification card and if a program is compiled with the last 8 columns as identification, DO NOT make changes in a program using columns 73 to 80. (5) it EDIT AND UPDATE TO UPDATE OR CREATE THE TCAIFILE, IIPIFILE OR TCIIFILE: ' NEXTDOEDITTRIP STOPRD TCA73 OR IIP73 OR TCI73 (TCA DATA) (IIP DATA) (TCI DATA) END$ NEXTDOSORT (TRANFILE TO TRANFILE) STOPRD NEXTDOUPDTTRIP STOPRD ' NEXTDOSORT (TCAIFILE TO TCASFILE OR TCIIFILE TO TCIIFILE) STOPRD NEXTDOCHK -DELE STOPRD NEXTDOUTILCNTL (COPYDLTCAFILE FROM D02 TO DO1 OR COPYDLIIPIFILE OR COPYDLTCIIFILE) STOPRD At the end of EDITTRIP an error report will be printed. Any errors found will be noted by an asterisk(s). These records are not part of the created TRANFILE. Two choices of action are available. (1) Stop the run and have corrections made, then rerun the complete deck thru EDDITTRIP. (2) Let the run continue minus the cards in error, sorting the TRANFILE for UPDTTRIP, ' then add the corrected cards later. ft Note that if several cards are rejected on either TCA or IIP the CHK -DELE run will pick these up as errors. Reports should not be printed until CHK -DELE ' shows that there are no inconsistencies between the TCAIFILE and IIPIFILE. Running CHK -DELE, option 1, is of no value until both TCA and IIP have ' been loaded, or option 2, until TCI has been loaded. The maximum number of records that can be loaded on one run is 1800 TCA or IIP, or 2450 TCI. If TCI records for one period exceed 2450 load in two ' runs. Always sort TCA and TCI after UPDTTRIP or CHK -DELE will be of no value. ' Always COPYDL files for back up even if some omissions are present due to rejects in EDITTRIP or duplicates are found during UPDTTRIP if corrections are ' not to be added during the same run period. (6) In running CHK -DELE, the I/O writer will -:: for a CROSS -CK, CIT -CK or DELETE. If you intend to CROSS -CK (TCA vs. II') or CIT -CK (TCI AND CIT files) only the NEXTDOCHK -DELE and STOPRD cards are required. If you intend to delete records from TCASFILE, IIPIFILE or TCISFILE the following cards are required after the STOPRD: TCA73 (or IIP73 or TCI73) (Delete Cards) End$ After making the first edit, update and cross - check run each month, run FILEPRNT and obtain a copy for that month of the TCS (TCASFILE), the IIP ( IIPIFILE) and CIT ( TCISFILE) files. If errors are detected during the edit, update or cross -check runs, re- turn the error listings plus the file print runs to the traffic clerk for correction. After obtaining the corrected entries rerun the correct data through the edit, update and cross -check programs. When error -free files are obtained the reports can be printed. DO NOT print reports if there are known errors in the files, especially differences in the TCA and IIP files, as this will result in differences in the reports. After the files are determined to be error -free use FILEPRNT and run a copy of TCS, IIP and CIT for the last month and transmit to the records clerk for future reference. If it is the last month of a quarter run the last three months for a quarter listing of each file. If errors are detected during an edit run, pull the incorrect cards from the deck, even if they are not needed for correct punching of new cards. In the event that a reload is necessary they will show up as errors again even though correct cards are in the deck. If errors already in the files are corrected with new cards the type of correction will determine the correct procedure. Delete cards are not left in the deck if the original card in error has been taken out. If the delete card and the original are left in the deck they cannot both be loaded in the same run. The same holds true for replace cards. ** NOTE: If during any portion of the edit, sort or update procedure an abort condition occurs, rerun that portion of the procedure. If an abort condition occurs during the sort routine and a simple 'reset' will not correct the condition, the edit program will have to be run again. This is because the sort routine sorts TRANFILE to TRANFILE and you may be in a position where the original TRANFILE is lost or incorrect. (7) C.. i� BACK -UP PROCEDURE As mentioned under EDIT and UPDATE any changes to the TCA, IIP, TCI, PCF, DNS, STRFILEI or INTSFILE on PACK 2 should be backed up on PACK 1. If the older version files are already on PACK 1 use COPYDL. If the files do not exist on PACK 1 use the QUICK DISC COPY routines. After processing is finished each month (files updated and reports ready to be printed) PACK 1 should be copied to PACK 3 for back up. This should also be done if any significant program changes have been made. PACK 1 on DO1 PACK 3 on D02 NEXTDOUTILCNTL CSPEC$UTIL DIRECT D02,D -ALL, 216755* STOPRD NEXTDOQDISCOPY CSPEC$ DOID02,2 STOPRD *CURRENT PACK 3 NUMBER FOR 1973 If it is necessary to compress PACK 1 after changes and deletions have been made to programs this can be done at this time by continuing with: NEXTDOUTILCNTL . , CSPEC$UTIL DIRECT DOI, D -ALL, 276533* STOPRD NEXTDOQDISCOPY CSPEC$ D02DOI,2 STOPRO *CURRENT PACK I NUMBER During processing of 1972 data PACK 1 -72 was 276533, PACK 2 -72 was 276483 and PACK 3 -72 was 276490. At the end of 1972 processing all necessary files ' were backed up from PACK 2 -72 to PACK 1 -72 and then PACK 2 -72 was copied to PACK 3 -72. PACK 3 -72 is now a complete storage for 1972 information. It can be pulled out and PACK 2 -72 reconstructed if necessary. ' After this was done a NEW PACK 2 -73 was created using disc pack 217939 and a NEW PACK 1 -73 created using the OLD PACK 1 -72. (See end -of -year procedure). Also a NEW PACK 3 -73 was created. Five disc packs are now in use: PACK 1 -73, ' PACK 2 -T3T PACK 3 -73 and PACK 2 -72 and PACK 3 -72 in storage. (8) 11 11 I II II II I] II 1 1 END -OF- YEAR - PROCEDURE To create a new PACK. 2 place the new pack for PACK 2 on D02 and the previous years PACK 2 on DO1, i.e. PACK 2 -73 on D01 PACK 2 -74 on D02 Run the same utility routines for backing up PACK 1 to PACK 3. NEXTDOUTILCNTL CSPEC$ UTIL DIRECT D02, D -ALL, 276483* STOPRD NEXTDOQDISCOPY CSPEC$ DO1,DO2,2 STOPRD *FOR PACK 2 -74 THE OLD PACK 2 -72 WILL BE USED FOR PACK 3 -74 THE OLD PACK 3 -72 WILL BE USED After this is done delete all previous years' TCAIFILE, IIPIFILE, TCIIFILE. DO NOT delete CVTFILE or TCSFILE. These are carry over files. It is not necessary to delete TCASFILE or TCISFILE as new ones will be created after the first sorts are run for the new year. All other files remain the same unless changes need to be made. At this point PACK 1 contains back up files for the previous year and it is not necessary to do anything to the pack unless changes have been made to files other than TCA, IIP or TCI. After January data is loaded on PACK ,2 and backed up to PACK 1 then PACK 1 will become the new years' PACK 1. (9) 11 '1 '.1 .1 INTERSECTION FILES The Master Intersection List exists on cards for all intersections used in the city. These cards are formated as follows: Columns 1,2 Columns 3,4,5,6 Columns 7 to 26 Column 30 Columns 31 to 50 Column 54 Columns 55 to 74 Column 78 Columns 79,80 Reporting District Intersection Number Street Name 1 * Denotes Private Street Street Name 2 * Denotes Private Street Street Name 3 * Denotes Private Street ** Denotes Private Intersection Columns 27,28,29,51,52,75,76, and 77 are unused at present. 1 The cards are in numerical sequence except for 9000 series numbers within an RD. During printing of the Master List a line of asterisks will be printed after any number out of sequence or if a gap of 10 in the numbering sequence. is present. To create STRFILEI and print the Master List of Intersections: 1 To create STRFILE3: NEXTDOSORT (STRFILE2 to STRFILE3) STOPRD NEXTDOLOAD -1NT 1 STOPRD NEXTDOSORT (INTERSECTION DATA) END$ to STRFILE4) ' STOPRO To create STRFILE2: NEXTDOEXPP -STR 1 STOPRD 1 To create STRFILE3: NEXTDOSORT (STRFILE2 to STRFILE3) STOPRD /in% ft To create STRFILE4: 1 NEXTDOSORT (STRFILE2 to STRFILE4) ' STOPRO To create STRFILE5: NEXTDOSORT (STRFILE4 to STRFILE5) STOPRD 1 I /in% ft 0 I I I I I Irl To print an alphabetical listing of streets and the RD numbers of the streets: NEXTDOSTR -LIST STOPRD To print an intersection list by alphabetical listing of streets: NEXTDOALPHLIST STOPRD To print an intersection list by RD number and alphabetical listing of streets: NEXTDORD -LIST (Presently Unused) STOPRD To create INTSFILE: NEXTDOINTCDISC STOPRD NEXTDOSORT (INTSFILE to INTSFILE) STOPRD NEXTDOINTS -CHG STOPRD (TRAFFIC VOLUME DATA) END$ NEXTDOUTILCNTL (COPYDL STRFILEI and INTSFILE from D02 to DOI) STOPRD Traffic volume information is added to INTSFILE by INTS -CHG. This routine should always be performed after creating and sorting INTSFILE if volume data is available. Format of Traffic Volume is.as follows: Column 1 Columns 2,3,4,5 Column 6 Columns 7,8,9,10,11,12 Columns 13 to 80 Card Code Intersection Number A - Actual count, E - Estimated Traffic Volume, Right Justified Blank. 0 ll. 1 ail '1 1 i 1 1 1 1 l 1 1 1 1 1 AGE ,CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION 1 C NEXTDOAGEPRINT 2 C STOPRD 3 DATE CARD 4 END$ s ALP .CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOALPFILES 2 C STOPRD 3 DATE CARD 4 END$ 5 C NEXTDOSORT 6 OOOOOOCSPEC$ SORTID 032000 000504PRNTFILE DOF0063000504PRNTFILE D' 7 OOOOOICSPEC$ KEYS 1043007 8 000002CSPEC$ DATE GEN999 GENODO 9 000003CSPEC$ UNIT01010201 030001010300 N 10 C STOPRD 11 C NEXTDOALPPRINT" 12 C STOPRO 13 DATE CARD 14 COLLISION LIMIT CARD 15 END$ �1 I 1 1 1 1 i CCL 'CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOCCLFILES 2 C STOPRD 3 DATE CARD 4 PATROL AREAS DESIRED CARD 5 END$ 6 C NEXTDOSORT 7 OOOOOICSPEC$ SORTID 032000 000506PRNTFILE DOFOOII000506PRNTFILE D: 8 000002CSPEC$ KEYS 1005000 9 000004CSPEC$ DATE GEN999 GEN000 10 000005CSPEC$ UNIT01010201 030001010300 N 11 C STOPRD 12 C NEXTDOCCLPRINT 13 C STOPRD 14 END$ t 1 i 1 i 1 i i 1 t 1 1 1 1 i t t CDP CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) I C NEXTDOCDPPRINT 2 C STOPRD 3 DATE CARD 4 END$ CIN CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOCIPRINT 2 C STOPRD 3 DATE CARD 4 COLLISION LIMIT CARD 5 END$ t ! t i 1 T 1 t CIP .CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOSORT 2 OOOOOOCSPEC$ SORTID 032000 000480TCAIFILE DOF0080000480WORKFILE D 3 OOOOOICSPEC$ KEYS 1007000 4 000002CSPEC$ DATE GEN999 GEN000 5 000003CSPEC$ UNIT02020102 150001011500 N 6 C STOPRD 7 C NEXTDOCIPPRINT 8 C STOPRD 9 DATE CARD 10 END$ M i I I 1 1 i i CIS CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOCISFILES 2 C STOPRD 3 DATE CARD 4 INTERSECTION NUMBERS DESIRED CARD 5 END$ 6 C NEXTDOSORT 7 OOOOOICSPEC$ SORTID 032000 000504PRNTFILE DOF0036000504PRNTFILE D 8 000002CSPEC$ KEYS 1014000 9 000004CSPEC$ DATE GEN999 GEN000 10 000005CSPEC$ UNIT01010201 030001010300 N 11 C STOPRD ` 12 C NEXTDOCISPRINT 13 C STOPRD 14 END$ CIT -PRNT CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOCIT -PRNT 2 C STOPRD 3 INPUT PARAMETER CARD - CIT 4 END$ :l 1 i �t 1 1 1 1 1 1 i 1 i I 1 1 f COT CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOSORT 2 OOOOOOCSPEC$ SORTID 032000 000490TCIIFILE DOF0070000490WORKFILE D 3 OOOOOICSPEC$ KEYS 1004063 4 000002CSPEC$ DATE GEN999 GEN000 5 000003CSPEC$ UNIT02020102 350001013500 N 6 C STOPRD 7 C NEXTDOCOTPRINT 8 C STOPRD 9 DATE CARD 10 END$ I 4 1 1 f f '1 1 1 1 I 1 7 .1 1 �1 f 1 COT- SPECIAL CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOSORT 2 OOOOOOCSPEC$ SORTID 032000 000490TCIIFILE DOF0070000490WORKFILE D 3 OOOOOICSPEC$ KEYS 1004063 4 000002CSPEC$ DATE GEN999 GEN000 5 000003CSPEC$ UNIT02020102 350001013500 N 6 C STOPRD 7 C NEXTDOCOTPRINT 8 C STOPRD 9 OFFICER CARD 10 DATE CARD 11 END$ o CARD NUMBER CARD 1 C 2 OOOOOOCSPEC$ 3 OOGOOICSPEC$ 4 000002CSPEC$ 5 000003CSPEC$ 6 C 7 C 8 C 9 DATE CARD 10 END$ COV CONTROL STRING LISTING FIRST CARD TO LAST CARD ;ONTENT (NOT IN CARD COLUMN CONFIGURATION) NEXTDOSORT SORTID 032000 000490TCIIFILE DOF0070000490WORKFILE D KEYS 1004063 DATE GEN999 GEN000 UNIT02020102 350001013500 N STOPRD NEXTDOCOVPRINT STOPRD �l j �1 1 1 COV- SPECIAL CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOSORT 2 OOOOOOCSPEC$ SORTID 032000 000490TCIIFILE DOF0070000490WORKFILE D 3 OOOOOICSPEC$ KEYS 1004063 4 000002CSPEC$ DATE GEN999 GEN000 5 000003CSPEC$ UNIT02020102 350001013500 6 C STOPRD 7 C NEXTDOCOVPRINT 8 C STOPRD 9 OFFICER CARD 10 DATE CARD 11 END$ a CPA .CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOCPAFILES 2 C STOPRD 3 DATE CARD 4 END$ 5 C NEXTDOSORT 6 OOOOOOCSPEC$ SORTID 032768 000492PRNTFILE DOF0082000492PRNTFILE q 7 OOOOOICSPEC$ KEYS 10030641003079 8 000002CSPEC$ DATE GEN999 GEN000 9 000003CSPEC$ UNIT01010201 030001010300 N 10 C STOPRD 11 C NEXTDOCPAPRINI`- 12 C STOPRD 13 DATE CARD 14 PATROL AREAS DESIRED CARD 15 END$ CPD -CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOSORT 2 OOOOOOCSPEC$ SORTID 032000 0004BOTCAIFILE DOFOOS0000480WORKFILE 0 3 000001CSPEC$ KEYS 10060231004029 4 000002CSPEC$ DATE GEN999 GEN000 5 000003CSPEC$ UNIT02020102 150001011500 N 6 C STOPRD 7 C NEXTDOCPDPRINT 8 C STOPRD 9 DATE CARD 10 END$ CSR CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOCSPRINT 2 C STOPRD 3 DATE CARD 4 END$ V CVT CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOCVTPRINT 2 C STOPRD 3 DATE CARD 4 END$ a l i '1 i i 1 `1 �1 'i f 1 HCL CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION 1 C NEXTDOHCLFILES 2 C STOPRD 3 DATE CARD 4 END$ 5 C N 6 OOOOOOCSPEC$ S 7 OOOOOICSPEC$ K 8 000002CSPEC$ D 9 000003CSPEC$ U 10 C S 11 C N 12 C S 13 DATE CARD 14 COLLISION LIMIT CARD 15 LINE LIMIT CARD 16 END$ EXTDOSORT ORTID 032000 000483PRNTFILE DOF0069000483PRNTFILE C EYS 20030601004000 ATE GEN999 GEN000 NITOIOI0201 030001010300 N TOPRD EXTDOHCLPRINT. TOPRD ,,.. f' HCR CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOHCRFILES 2 C STOPRD 3 DATE CARD 4 END$ 5 C 6 OOOOOOCSPEC$ 7 OOOOOICSPEC$ 8 000002CSPEC$ 9 000003CSPEC$ 10 C 11 C 12 C NEXTDOSORT SORTID 032768 000456PRNTFILE DOF0076000456PRNTFILE D KEYS 2000702003048 DATE GEN999 GEN000 UNITOIOI0201 030001010300 N STOPRD NEXTDOHCRPRINT- STOPRD 13 DATE CARD 14 LINE LIMIT CARD 1'5 END$ 1 i I , HSR CONTROL STRING LISTING FIRST CARD TO LAST CARD 0 CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOHSRFILES 2 C STOPRD 3 DATE CARD 4 END$ 5 C NEXTDOSORT 6 OOOOOOCSPEC$ SORTID 032768 000511HSRPFILE DOF0064000511HSRPFILE D 7 OOOOOICSPEC$ KEYS 20050682003058 8 000002CSPEC$ DATE GEN999 GEN000 9 000003CSPEC$ UNIT01010201 030001010300 N 10 C STOPRD 11 C NEXTDOHSRPRINT- 12 C STOPRD 13 DATE CARD 14 LINE LIMIT CARD T5 END$ i 1, MCA I.CONTROL STRING LISTING FIRST CARD TO LAST CARD '1 CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) I1 C NEXTDOMCAFILES 2 C STOPRD 3 DATE CARD 4 END$ I5 C NEXTDOSORT 6 OOOOOOCSPEC$ SORTID 032000 000494PRNTFILE DOFO025000494PRNTFILE D 7 000001CSPEC$ KEYS 10040071006012 8 000002CSPEC$ DATE GEN999 GEN000 9 000003CSPEC$ UNIT01010201 030001010300 N I10 STOPRD C 11 C NEXTDOMCAPRINT' 12 C STOPRD I13 DATE CARD 14 END$ I • 1 I 1 - PCF -CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOPCFPRINT 2 C STOPRD 3 DATE CARD 4 END$ 4 r 1 '1 1 1 1 1 1 1 1 1 1 1 i 1 1 :1 1 PLOT CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOPLOT -INT 2 C STOPRD 3 INTERSECTION NUMBERS DESIRED CARD 4 END$ ., 1, 1 1 I' 1 1 I, TCA —PRNT CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOTCA —PRNT 2 C STOPRD 3 . INPUT PARAMETER CARD — TCA 4 END$ to 1 1 1 i 1 1 i 1 1 i 1 1 1 1 1 1 1 1 1 TCI -CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) I C NEXTDOTCIPRINT 2 C STOPRD 3 DATE CARD 4 END$ h ti li I.,1 i 1 TCS -CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOTCSPRINT 2 C STOPRD 3 DATE CARD 4 END$ 0 1 1 t 1 i 1 'r 7 1 1 i i t s TIM CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOTIMPRINT 2 C STOPRD 3 DATE CARD 4 END$ !, 1 1 1 1 i t r t s i TOC CONTROL STRING LISTING FIRST CARD TO LAST CARD CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOTOCPRINT 2 C STOPRD 3 DATE CARD 4 END$ a PCF - TABLE CARD TO DISC CONTROL STRING Iu 11 i Ul i [_J 1 t i t a CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOPCFCDISC 2 C STOPRD 3 PCF - TABLE DATA CARDS 4 END$ i Ul i [_J 1 t i t a i 1 1 i 1 i 'i i i OFFICER'S NAME AND SERIAL NUMBER TABLE CARD TO DISC CONTROL STRING CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) 1 C NEXTDOONSCDISC 2 C STOPRD 3 OFFICER'S NAME AND SERIAL NUMBER TABLE CARDS 4 END$ a 0 CARD NUMBER CARD Ci C 001010 CSPEC$ 001020 CSPEC$ 001030 CSPEC$ 001040 CSPEC$ C SORT TRANFILE TO TRANFILE )LATENT (NOT IN CARD COLUMN CONFIGURATION) NEXTDOSORT SORTID 032000 000486TRANFILE DOF0081000486TRANFILE D KEYS 10230001001080 DATE GEN999 GEN000 UNIT01010201 03500010103500 STOPRD l CARD NUMBER CARD Ci C 001010 CSPEC$ 001020 CSPEC$ 001030 CSPEC$ 001040 CSPEC$ C CARD NUMBER CARD Cl C 001010 CSPEC$ 001020 CSPEC$ 001030 CSPEC$ 001040 CSPEC$ C SORT STRFILE2 TO STRFILE3 )NTENT (NOT IN CARD NEXTDOSORT SORTID 032000 KEYS 1002000 DATE GENNEW UNIT02020202 STOPRD COLUMN CONFIGURATION) 000480STRFILE2 DOF008000048OSTRFILE3 D 102400610240301024054 GEN000 070002020700 SORT STRFILE2 TO STRFILE4 )NTENT (NOT IN CARD COLUMN CONFIGURATION) NEXTDOSORT SORTID 032000 000480STRFILE2 DOF0080000480STRFILE4 D KEYS 1024006102403010240541002000 DATE GENNEW GEN000 UNIT02020202 070002020700 STOPRD CARD NUMBER CARD Cl C 001010 CSPEC$ 001020 CSPEC$ 001030 CSPEC$ 001040 CSPEC$ C SORT STRFILE4 TO STRFILE5 )NTENT (NOT IN CARD COLUMN CONFIGURATION) NEXTDOSORT SORTID 032000 000480STRFILE4 DOF008000048OSTRFILE5 D KEYS 102400610020001004002 DATE GENNEW GEN000 UNIT02020202 070002020700 STOPRD SORT INTSFILE TO INTSFILE CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) r_. C NEXTDOSORT 1, 001010 CSPEC$ SORTID 032000 000480INTSFILE DOF0080000480INTSFILE D 001020 CSPEC$ KEYS 1004000 001030 CSPEC$ DATE GEN999 GEN000 001040 CSPEC$ UNIT02020102 030002020300 C STOPRD r_. SORT TCAIFILE TO TCASFILE CARD NUMBER CARD CONTEI4T (NOT IN CARD COLUMN CONFIGURATION) SORT TCASFILE TO TCAIFILE CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) C NEXTDOSORT C 001010 CSPEC$ SORTID 032000 0004BOTCAIFILE DOF0080000480TCASFILE D 001020 CSPEC$ KEYS 1007000 000480TCASFILE DOF0080000480TCAIFILE D 001030 CSPEC$ DATE GEN999 GENOOO 001040 CSPEC$ UNIT02020102 060002020600 N 001040 C STOPRD 060002020600 N SORT TCASFILE TO TCAIFILE CARD NUMBER CARD CONTENT (NOT IN CARD COLUMN CONFIGURATION) a' C NEXTDOSORT C ,, 001010 CSPEC$ SORTID 032000 000480TCASFILE DOF0080000480TCAIFILE D 001020 CSPEC$ KEYS 1004014100700010010071010023 001030 CSPEC$ DATE GEN999 GEN000 001040 CSPEC$ UNIT02020102 060002020600 N C STOPRD a' I� i CARD NUMBER CARD Cl C 001010 CSPEC$ 001020 CSPEC$ 001030 CSPEC$ 001040 CSPEC$ C CARD NUMBER CARD C C 001010 CSPEC$ 001020 CSPEC$ 001030 CSPEC$ 001040 CSPEC$ C SORT TCIIFILE TO TCISFILE )LATENT (NOT IN CARD NEXTDOSORT SORTID 032000 KEYS 1006007 DATE GEN999 UNIT02020102 STOPRD COLUMN CONFIGURATION) C 000490TCIIFILE DOF0070000490TCISFILE D 1007000 GEN000 350002023500 N SORT TCISFILE TO TCIIFILE ) NTENT (NOT IN CARD COLUMN CONFIGURATION) NEXTDOSORT C SORTID 032000 000490TCISFILE DOF0070000490TCIIFILE D KEYS 10040571007000 DATE GEN999 GEN000 UNIT02020102 350002023500 N STOPRD TCA -PRNT SELECTION CARD CARD COLUMNS 1 -2 CARD -NO. 3 -5 FILE NAME (TCA) 6 -7 FILE -YEAR (i.e. 73) 8 -11 BEGINNING MONTH -DAY (i.e. 0101) 12 -15 ENDING MONTH -DAY (i.e. 0531) 16 -19 BEGINNING TIME (i.e. 0001) 20 -23 ENDING TIME (i.e. 2400) 24 -25 BEGINNING RD) ) BLANK IF INTERSECTION USED 26 -27 ENDING RD) 28 -31 BEGINNING INTERSECTION)(i.e. 0005) ) BLANK IF RD USED 32 -35 ENDING INTERSECTION W .e 0905) * 36 HIT AND RUN ( ) OR X 37 COLLISION TYPE. ( ) OR 1,2,3 38 TYPE -OF- COLLISION ( ) OR A -H 39 MOTOR VEHICLE INVOLVED WITH ( ) OR A -K 40 PEDESTRIAN - ACTION ( ) OR A -G 41 TYPE -OF- VEHICLE ( ) OR A -M 42 MOVEMENT - PROCEEDING - COLLISION C ) OR A -R 43 SOBRIETY- DRUG - PHYSICAL ( ) OR A -H 44± FILLER ( ) - -- ( ) * 36 -43 OPTIONAL ENTRIES ( ) DENOTES BLANK it E i u .I I I 1 'i I CIT -PRNT SELECTION CARD CARD COLUMNS 1 -2 CARD -NO. 3 -5 FILE NAME (TCI OR CIT) 6 -7 FILE -YEAR (i.e. 73) 8 -11 BEGINNING MONTH -DAY (i.e. 0101) 12 -15 ENDING MONTH -DAY (i.e. 0531) 16 -19 BEGINNING TIME (i.e. 0001) 20 -23 ENDING TIME (i.e. 2400) 24 -25 BEGINNING RD) ) BLANK IF INTERSECTION USED 26 -27 ENDING RD) 28 -31 BEGINNING INTERSECTION) (i.e. 0005) BLANK IF RD USED 32 -35 ENDING INTERSECTION) (i.e. 0 05 * 36 DAY OF WEEK ( ) OR 1 -7 37 -38 CITE GROUP ( ) OR AS ASSIGNED IN PCF FILE 39 -43 CITE NO. ( ) OR FIRST 5 DIGITS ONLY 44 SEX ( _) OR M or F 45 -46 AGE (START) ( ) OR i.e. 16- 47-48 AGE (END) ( ) OR i.e. 25- 49 -51 SPEED (CITED) ( ) OR i.e. 055, 065 52 -53 SPEED (POSTED) ( ) OR i.e. 25, 40 54 -57 OFFICER NO. ( ) OR OFFICER NO. 58 VEHICLE TYPE. ( ) OR 1 79 59+ FILLER ( ) - - - - -- ( ) * 36 -58 OPTIONAL ENTRIES ( ) DENOTES BLANK 1 l �i i INTERSECTION DESIRED CARD CARD COLUMNS INTERSECTIONS DESIRED 1 -2 IS. 3 -6 INTERSECTION NO. (i.e. 0005) 7 -10 INTERSECTION NO. (i.e. 0195) 11 -14 INTERSECTION NO. (i.e. 2375) 15 -18 INTERSECTION NO. (i.e. 2475) 19 -22 INTERSECTION NO. (i.e. 2575) 23 -26 INTERSECTION NO. (i.e. 2605) 27 -30 INTERSECTION NO. (i.e. 2650) 31 -34 INTERSECTION NO. (i.e. 2695) 35 -38 INTERSECTION NO. (i.e. 2745) 39 -42 INTERSECTION NO. (i.e. 2780) 43 -46 INTERSECTION NO. (i.e. 2845) 47 -50 INTERSECTION 40. (i.e. 2935) 51 -54 INTERSECTION NO. (i.e. 3025) 55 -58 INTERSECTION NO. (i.e. 3160) 59 -62 INTERSECTION NO. (i.e. 3275) 63 -66 INTERSECTION NO. (i.e. 3320) 67 -70 INTERSECTION NO. (i.e. 3455) 71 -74 INTERSECTION NO. (i.e. 3765) 75 -78 INTERSECTION NO. (i.e. 5055) 79 -80 FILLER -BLANK MORE THAN ONE CARD CAN BE USED ON ANY RUN PROVIDING NUMBERS ARE IN SEQUENCE. OFFICER CARD CARD COLUMNS OFFICERS DESIRED 1 -2 OF . 3 -6 4 - DIGIT OFFICER'S SERIAL NUMBER 7 -10 4 - DIGIT OFFICER'S SERIAL NUMBER 11 -14 4 - DIGIT OFFICER'S SERIAL NUMBER 15 -18 4 - DIGIT OFFICER'S SERIAL NUMBER 19 -22 4 - DIGIT OFFICER'S SERIAL NUMBER 23 -26 4 - DIGIT OFFICER'S SERIAL NUMBER 27 -30 4 - DIGIT OFFICER'S SERIAL NUMBER 31 -34 4 - DIGIT OFFICER'S SERIAL NUMBER 35 -38 4 - DIGIT OFFICER'S SERIAL NUMBER 39 -42 4 - DIGIT OFFICER'S SERIAL NUMBER 43 -46 4 - DIGIT OFFICER'S SERIAL NUMBER 47 -50 4 - DIGIT OFFI: ER'S SERIAL NUMBER 51 -54 4 - DIGIT OFFICER'S SERIAL NUMBER 55 -58 4 - DIGIT OFFICER'S SERIAL NUMBER 59 -62 4 - DIGIT OFFICER'S SERIAL NUMBER 63 -66 4 - DIGIT OFFICER'S SERIAL NUMBER 67 -70 4 - DIGIT OFFICER'S SERIAL NUMBER 71 -74 4 - DIGIT OFFICER'S SERIAL NUMBER 75 -80 FILLER -BLANK LIMITED TO 18 OFFICERS MAXIMUM. LEAVE REMAINDER OF CARD BLANK IF 18 NOT USED. NUMBERS MUST BE IN ASCENDING ORDER. @ .I I@ @) $} @� . ) � ( ( � \ to \ % / @ j ,j / § § / § § ( 8 / m 7 ¥ $ j 14-3 �.... ° j § \ § \ _ ) w < \ � } § \ _ \\ / e § 2 ° \ z z m \ § z \ 2 / k \ \ Qk $ / ( / ƒ / / \ < j m \ \ = ( § ) . ma § % W B FO- 8 B \ \ § ( \\ � e ca / § \ e j a,] e IL . \\ MA / \ 7'd ( § }} mt Q j\ & o ( § @ §\ $ & § b §§ 2 14-3 �.... IU I It r� ,r t i rri rL n. w LU m U w ca cs3 W m w A R LU w Of w O w U w d N zpN Z O LL O 9 LL F- J Z J J 13 -4 '. U- F O i i LL F Z } �i C7 LL co KF J E X F Z iL 1i J tp� K a rz y w w o0 i LU Of Ld ww vwi a W m w A R LU w Of w O w U w d N zpN Z O LL O 9 LL F- J Z J J 13 -4 cn Q N LL U v) S � o ..J B W O Z�Z N 7 a � U FG w p K W d Z 2 8 U W c. �9 ai Z W Z � � Z O LL U aw N H O 3 w �6 o z co w f ZJ O J W W LL X c Q LU LL H N FZw- m R aR aR a R N r A � 01 %� A «' aR a+ a �a m o+ a a' 9 as a. a a y o+ r m S a^ a a o+ F o. a as a7I � A �+ A o� r as w Z �3 a i o� O O� Q a3 a Q �3 m Y a R m R � a R • of A A x � A e+ A a� MR MR M;; M R ma w X m A M R M& N MR e+ S m S o� G MW a 3 m m= m° a A� d1 .. m+ p « of . of « O m - LIM r k I 8 �pp wNw � U J q w a � W � � z A 2 LLJ O W U Z Z U O ch M U LLJ cn 2 to p LU h W Z Z CL F" ix w K K LL a ¢a LLI V) W J a &J a d W J N 2 '-1 U 0 LL N W� a �x r Z e W a CO co U LL 4 U- 7 cp U Q U Z LO M p88 {V. Z_ 8 W PO r aW Q L-W ME mR m R m R of S w R a a a� a R as o. s as a+ s a S M2 Ma M S ME Ma M z M;; M A M T x Q Q O� a T h o. A a: m Z mC 8 m Y ma M S A 7 Mv a G w4 �. M 11 M !t J m A aR m S d MR M R. �. MA as A o� R o� R o� p M R �z a a oa p vs « oa R m_ y I m U U LL a M M m = W 00 m 3 1A L.f1 m m 1- zi- d W oC W M ¢ ti m r M - N OM L-W NEWPORT BEACH POLICE DEPARTMENT ADDRESS /INTERSECTION NUMBER (INT) FILE THE FOLLOWING CHANGES ARE TO BE APPLIED TO THE ADDRESS /INTERSECTION NUMBER (INT) CARD FILE. THEY ARE PREPARED AND IMPLEMENTED THROUGH THE PROCEDURE DESCRIBED HEREIN. KEYPUNCH DATA.ON RED CARDS IN COLUMNS AS INDICATED BELOW. RD NUMBER L4 INTERSECTION NUMBER I� 3 4 5 6 STREET NUMBER 1 (a) BLANK 7 28 9 STREET NUMBER 2 BLANK 5 53 STREET NUMBER 3 3LANK. f 5 6 77 PRIVAATE INTERSECTION ** Z9 80 PRIVATE STREET* U 30 PRIVATE STREET* PRIVATE STREET* ES 78 ik I (a) EKITER PRIMARY STREET AS STREET 1. LEFT JUSTIFY ALL NAMES. LEAVE COLUMNS 27,28,29 - 51,52,52 - 75,76,77 BLANK. ENTER AN ASTERISK IN COLUMN 30,54 OR 78 IF THE PROCEEDING STREET IS PRIVATE. ENTER TWO ASTERISKS IN COLUMNS 79 AND 80 IT TOTAL INTERSECTION IS ON PRIVATE PROPERTY. IF STREET NAMES HAVE BEEN PREVIOUSLY USED, USE SAME SPELLING AND LAYOUT. DATA PROCESSING DEPARTMENT ONLY: DATE RECEIVED: TIME: DATE.PROCESSED: TIME: )PERATOR: DATE: AUTHORIZED BY: NEWPORT BEACH POLICE DEPARTMENT OFFICERS SERIAL NUMBER (OSN) FILE THE FOLLOWING CHANGES ARE TO BE APPLIED TO THE OFFICERS SERIAL NUMBER (OSN) CARD FILE. THEY ARE PREPARED AND IMPLEMENTED THROUGH THE PROCEDURE DESCRIBED HEREIN. KEYPUNCH DATA IN COLUMNS AS INDICATED BELOW. • ACTION TO BE TAKEN OFFICER'S OFFICER'S NAME `SERIAL NO. LAST ALL INITIALS DELETE ADD - REPLACE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 i AFTER THE ABOVE CHANGES HAVE BEEN KEYPUNCHED, THE CARDS ARE TO BE MANUALLY INSERTED IN THE OSN CARD DECK ACCORDING TO THE INSTRUCTIONS GIVEN FOR EACH CARD UNDER "ACTION TO BE TAKEN" ABOVE. ' THE REVISED OSN CARD DECK IS THEN PLACED ON DISC THROUGH THE "ONSCDISC" CARD -TO -DISC PROGRAM, REPLACING THE OBSOLETE OSN DISC FILE (ONSIFILE), AND SORTED BY THE COMPUTER TO OFFICER'S SERIAL NUMBER SEQUENCE. THIS PROCEDURE MUST BE ACCOMPLISHED BEFORE ANY APPLICABLE REPORTS FOR THE CURRENT MONTH HAVE BEEN PROCESSED BY COMPUTER. 1 1 f 1 PROCESSING DEPARTMENT ONLY:. E RECEIVED: TIME: PROCESSED: TIME: RATOR: DATE: AUTHORIZED BY: II [1 [l u it 11 u j I NEWPORT BEACH POLICE DEPARTMENT PRIMARY COLLI.SI:ON FACTOR (PCF) FILE THE FOLLOWING CHANGES ARE TO BE APPLIED TO THE PRIMARY COLLISION FACTOR (PCF) CARD FILE. THEY ARE PREPARED AND IMPLEMENTED THROUGH THE PROCEDURE DESCRIBED HEREIN. KEYPUNCH DATA IN COLUMNS AS INDICATED BELOW. V.C. SECTION NO. CODE* I Z 3 4 5 6 7 8 I i l f l l I I I ACTION TO BE TAKEN DELETE - ADD - REPLACE NOTE: EACH VIOLATION NUMBER IS TO BE KEYPUNCHED AND RIGHT JUSTIFIED IN COLUMNS 1 THROUGH 5 WITH LEADING ZEROS. COLUMN 6 SHALL CONTAIN AN ALPHABETIC OR NUMERIC SUFFIX, OR A ZERO WHICH INDICATES THAT THE CODE APPLIES TO ANY SUFFIX PERTINENT TO A SPECIFIC 5 -DIGIT V.C. SECTION NUMBER. *PERMISSIBLE CODES ARE: 00 OTHER /UNKNOWN 01 DWI 02 IMPROPER DRIVING 03 SPEED 04 FOLLOW TOO CLOSE 05 WRONG SIDE OF ROAD 06 IMPROPER PASSING 07 UNSAFE LANE CHANGE 08 IMPROPER TURN 09 AUTO RIGHT -OF -WAY 10 PEDESTRIAN R -O -W 11 UNSAFE START /BACKING 12 SIGN /SIGNAL 13 HAZARDOUS PARKING 14 FAULTY EQUIPMENT 17 OTHER HAZARDOUS AFTER THE ABOVE CHANGES HAVE BEEN KEYPUNCHED, THE CARDS ARE TO BE MANUALLY INSERTED IN THE PCF CARD DECK ACCORDING TO THE INSTRUCTIONS GIVEN FOR EACH CARD UNDER "ACTION TO BE TAKEN" ABOVE. THE REVISED PCF CARD DECK IS THEN PLACED ON DISC THROUGH THE "PCFCDISC" CARD -TO -DISC PROGRAM, REPLACING THE OBSOLETE PCF DISC FILE (PCFIFILE), AND SORTED BY THE COMPUTER TO SEQUENCE BY THE V.C. SECTION NUMBER. THIS PROCEDURE MUST BE ACCOMPLISHED BEFORE ANY REPORTS FOR THE CURRENT MONTH HAVE BEEN PROCESSED BY COMPUTER. PROCESSING DEPARTMENT ONLY: TE RECEIVED: TIME: PROCESSED: TIME: ERATOR: DATE: AUTHORIZED BY: REQUEST FOR CHANGE OF OFFICER NUMBERS COT AND COV SPECIAL PRINTS CARD COLUMNS 1 -2 0 IF ff 3 -6 1 1 1 1 #1 - 4 DIGIT OFFICER NUMBER 7 -10 I I I #2 - 4 DIGIT OFFICER NUMBER 11 -14 I 1 I #3 - 4 DIGIT OFFICER NUMBER 15 -18 1 1 #4 - 4 DIGIT OFFICER NUMBER 19 -22 l 1 1 I #5 - 4 DIGIT OFFICER NUMBER 23 -26 L 1 1 #6 - 4 DIGIT OFFICER NUMBER 27 -30 I L 1 I I #7 - 4 DIGIT OFFICER NUMBER 31 -34 �I I i I #8 - 4 DIGIT OFFICER NUMBER 35 -38 L I I I #9 - 4 DIGIT OFFICER NUMBER 39 -42 I I I #10 - 4 DIGIT OFFICER NUMBER 43 -46 I I I I #11 - 4 DIGIT OFFICER NUMBER 47 -50 L „ I #12 - 4 DIGIT OFFICER NUMBER 51 -54 I I I #13 - 4 DIGIT OFFICER NUMBER 55 -58 I I I I ' #14 - 4 DIGIT OFFICER NUMBER 59 -62 I I I #15 - 4 DIGIT OFFICER NUMBER +I 63 -66 I 1 1 1 1 #16 - 4 DIGIT OFFICER NUMBER 67 -70 I 1 I I #17 - 4 DIGIT OFFICER NUMBER fI 71 -74 I ( 1 I #18 - 4 DIGIT OFFICER NUMBER NUMBERS MUST BE IN ASCENDING ORDER. MAXIMUM OF 18 OFFICERS. FILL IN ALL NUMBERS EVEN THOUGH ONLY ONE OFFICER NUMBER MAY CHANGE. TCA -PRNT REQUEST CARD COLUMNS �7,Ci.�iB:l� *DO NOT ENTER BOTH RD AND INTERSECTION RANGES. * *COLUMNS 38 TO 43, LETTERS ARE BASED ON STATE FORM 555 NOTE: LEAVING ANY OF COLUMNS 36 TO 43 BLANK SUPRESSES THESE ITEMS AS SELECTION CRITERIA. HOWEVER THE REQUIREMENTS OF ALL ITEMS SELECTED MUST BE MET FOR A RECORD TO BE INCLUDED IN THE PRINT -OUT. ENTRIES IN COLUMNS 1 THROUGH 35 ARE REQUIRED EXCEPT THAT BOTH RD AND INTERSECTION fANGE CANNOT BE USED AT THE SAME TIME., 1 -2 1 1 1 CARD NUMBER (STARTING WITH 01) 3 -5 T IC iA REQUIRED 6 -7 1 _J___1 FILE YEAR (73, 74, 75, etc.) 8 -9 BEGINNING MONTH (i.e. 01) 10 -11 W BEGINNING DAY (i.e. 01) 12 -13 ENDING MONTH (i.e. 06) 14 -15 �J ENDING DAY (i.e. 31) 16 -19 I I BEGINNING TIME (i.e. 0001) 20 -23 t I I ENDING TIME (i.e. 2400) 24 -25 ICJ BEGINNING RD (i.e. 11)* 26 -27 L_I_J ENDING RD (i.e. 77) 28 -31 , , , BEGINNING INTERSECTION (i.e. 0005)* 32 -35 I� I I i ! ENDING INTERSECTION (i.e. 9999) 36 LJ BLANK OR ENTER X IF HIT AND RUN DESIRED. 37 LI BLANK OR"ENTER 1,2,3 FOR FATAL, INJURY OR PROPERTY DAMAGE 38 1J BLANK OR ENTER A THROUGH H FOR TYPE OF COLLISION ** 39 L1 BLANK OR ENTER A THROUGH K FOR MOTOR VEHICLE INVOLVED WITH 40 U BLANK OR ENTER A THROUGH G FOR PEDESTRIAN ACTION 41 U BLANK OR ENTER A THROUGH M FOR TYPE OF VEHICLE 42 H BLANK OR ENTER A THROUGH R FOR MOVEMENT PRECEEDING COLLISION 43 BLANK OR ENTER A THROUGH H FOR SOBRIETY -DRUG- �7,Ci.�iB:l� *DO NOT ENTER BOTH RD AND INTERSECTION RANGES. * *COLUMNS 38 TO 43, LETTERS ARE BASED ON STATE FORM 555 NOTE: LEAVING ANY OF COLUMNS 36 TO 43 BLANK SUPRESSES THESE ITEMS AS SELECTION CRITERIA. HOWEVER THE REQUIREMENTS OF ALL ITEMS SELECTED MUST BE MET FOR A RECORD TO BE INCLUDED IN THE PRINT -OUT. ENTRIES IN COLUMNS 1 THROUGH 35 ARE REQUIRED EXCEPT THAT BOTH RD AND INTERSECTION fANGE CANNOT BE USED AT THE SAME TIME., I i rCARD COLUMNS 1 -2 3-5 r 6 -' 8 -9 r1 C$-11 12 -13 r 14 -15 r 15 -19 29 -23 r 24 -25 26 -27 r 2B -31 ' 32 36 r3.I -38 39 -43 r 44 �1 I oeloo UI f 1 IU LLI U UU UU UU I I I I I I U UU i��►U U CIT -PRINT REQUEST CARD NUMBER (STARTING WITH 01) REQUIRED (TCI OR CIT) FILE YEAR (73,74,75, etc.) BEGINNING MONTH (i.e. 01) BEGINNING DAY (i.e. 01) ENDING MONTH (i.e. 06) ENDING DAY (i.e. 31) BEGINNING TIME (i.e. 0001) ENDING TIME (i.e. 2400) BEGINNING RD (i.e. 11)* ENDING RD (i.e. 77) BEGINNING INTERSECTION (i.e. 0005)* ENDING INTERSECTION (i.e. 9999) DAY OF WEEK (i.e. 1 -7) CITE GROUP (i.e. 01 -17) ** CITE NUMBER (1ST FIVE DIGITS ONLY) ** SEX (M OR F) J 0 CITY OF NEWPORT BEACH, CALIFORNIA DATA PROCESSING PROGRAM RUN REQUEST PROGRAM NUMBER MONTH MONTH COLLISION INTERSECTION NOS. NAME OF COPIES OF THROUGH OF YEAR LIMIT PATROL AREAS DESIRED DESIRED* AGE THROUGH xxxxxxxxx XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXX THROUGH XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXX tALP CCL THROUGH XXXXXXXX 1 2 3 4 5 CITY XXXXXXXXXXXXXXXX ' CDP THROUGH xxxxxxxxx XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXX CIN THROUGH XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXX CIP THROUGH XXXXXXXXY XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXX CIS THROUGH xxxxxxxxx XXXXXXXXXXXXXXXXXXXX ' COT THROUGH xxxxxxxxx XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXX ' COV THROUGH xxxxxxxxx XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXX CPA MONTH OF XXXXXXXXX 1 2 3 4 5 CITY XXXXXXXXXXXXXXXX CPD THROUGH XXXXXXXX4 XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXX CSR THROUGH XXXXXXXX LINE LIMIT XXXXXXXXXXXXXXXX ' CVT MONTH OF xxxxxxxxx XXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXX HCL THROUGH jXXXXXXXXXXXXXXXX ,r r 1� 1 AGE AGE AND SEX OF CASUALTIES (M,Q,Y,AR) ALP . ALPHABETICAL LISTING OF COLLISION LOCATIONS BY STREET NAMES (Q,Y,AR) CCL COLLISIONS VS CITATIONS AT SPECIFIED LOCATIONS BY PATROL AREA AND /OR CITY (CITY -M, PA & CITY -Q,Y) CDP CITATIONS ISSUED TO DRIVERS OR PEDESTRIANS (M,Q,AR) CIN COLLISION LOCATIONS LISTED BY INTERSECTION NUMBER (M,AR) Same as ALP except listed by intersection CIP COLLISIONS INVOLVING PEDESTRIANS (M,Q.,Y,AR) Pedestrian movement vs vehicle movement CIS COLLISION DATA - AT OR NEAR A PARTICULAR INTERSECTION (Y,AR) Detailed data on accidents listed by selected intersection numbers COV CITATIONS WRITTEN - BY OFFICER AND VIOLATION (M,Q,AR) COT CITATIONS /ARRESTS BY OFFICER AND TIME (M,Q,AR) CPA HIGH COLLISION LOCATIONS - BY PATROL AREA (M ONLY) Collision types, this month and to -date CPD CITY PROPERTY DAMAGE (M,Y,AR) CSR COLLISION AND SEVERITY RATES BY.INTERSECTION (Q,Y) CVT TRAFFIC CITATIONS WRITTEN - BY VIOLATION AND TIME (M ONLY). HCL HIGH COLLISION LOCATIONS - BY RANKING (M,Q,Y) HCR HIGH COLLISION RATE - BY RANKING (Q,Y) HSR HIGH SEVERITY RATE LOCATIONS - BK RANKING (Q,Y) MCA MONTHLY COLLISION ANALYSIS - BY INTERSECTION NUMBER (M ONLY) PCF PRIMARY COLLISION FACTORS (M,Q,Y) TCI CITATIONS BY TIME OF ISSUANCE (M,Q,AR) TCS TRAFFIC COLLISION SUMMARY (M ONLY) TIM TRAFFIC COLLISIONS BY TIME OF OCCURANCE (M,Q,Y) TOC TYPES OF COLLISIONS (M,Q,Y) PLOT PLOT OF INTERSECTIONS WITH ACCIDENTS (Q,Y,AR) TCA -PRNT SELECTED PRINT OF ACCIDENT TYPES (AR) CIT -PRNT SELECTED PRINT OF CITATION TYPES (AR) Lists citation number and selected information based on input parameters M - MONTHLY Q - QUARTERLY Y - YEARLY AR - AS REQUESTED O O O 0 O 0 O N O 0 a N m n N N N N O N n N L J a F O f W 4 m x n r W P O £ O ¢ � N m W ¢ 4 ti Y W •+ O ¢ J m n � S J 4 J C Y 6 W F N Q a 2 O 4 G Z N N ¢ W ¢ O Q Q ¢ K > ¢ £ C O J W LL O O O .+ O O O O O O O O d J J D O w£ O O O O O O O O I- Y H Z J W F Q n J n J w 4 a a o � E J N w a a U U V P- J J 4 W O I U J 4 a u m u a x n r w a N £ W h O a1 ¢ T W Z O 4 Z Y J O W O W F 4 ¢ Z a ¢ N 3 � w w W i O J N z z w a x o N 7 Z ¢ J 1 ¢ L 4 M W W Q m w a a ¢ ¢ £ ¢ Q J W 4 4 W N E I F Z J u O ti -t In N 111 N In N n f z m S J W w W m N i Q la tP- 7 13 n 7 W U F I J O I(1 n N In IN n m S O O CI W Q > Q (1 (J W W U UU 4 a N ¢ a O J I I I I I I I I I I a ¢ m Q Ui a o M O N O Uf 111 N In 0 In O •- a u .. .. 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Iq a) In m m ul In w a ] m Io m IT C) <) on C] M m OI O IJ M o m T m m 1!\ u Ijo m m m m m m m m m m m m m m m^ I m 1 •) m O 1 1 1 1 1 1 1 1 1 u F p 9 n c U F • O ~ a i F 1Ji m f O) bl m I I • O n In o a u p � Q • m W n m O p •' N R Z .e • W m £ F W Q • £ O a a •_ p n n • y IJ W N n • o J m O n m 6 Q w w m u n: 41 a n a w I n m m m rc w o a r > n n s ) a o m d N m £ 0 w aaaWa Q. u m Vm ZmIJ x > .+w umo x u n w u a o x F z o gonna Q n I r+ N .l u W IIl 11] In In m m O N O 1�1 •" -+ O N O N o rn mnr In rl N r] m F nnnnn �n ro•.n 00 ]oo fn O N N t] n SOInO n ]n bl r ONIlt00 t] 1- Nti NN n W H mN n nO J N NIUN W m 1,1 ry a N m m mmn Inm m oonmm O O O O O R ]I] In In In Y) p minnNm nnnnn n W n • 4 fl V 10 • P II i r N • F V lJ 6 D rc n a i 11 a u] 4 m In s n f If PRESS RELEASE June 23, 1972 On June 20, 1972, the City of Newport Beach received a $55,370 grant from the Office of Traffic Safety, State of California, and the National Highway Traffic Safety Administration. The grant is for one year beginning July 1, 1972, and will be used for a Traffic Records Implementation Project. The grant will provide funds to automate the Police Department's traffic records. This automation of traffic records will result in a record system that is easy to utilize and maintain in addition to generating current information necessary for accident and citation analysis. With this timely information, Police Department personnel and the Traffic Engineer can analyze the data in order to apply appropriate corrective actions that will help insure safe and continuous traffic flow conditions within the City. The grant will finance the cost of a systems analyst /programmer for a year to implement an existing system traffic records program recently developed in Redondo Beach. The grant will also finance computer time, key punching of data, and a traffic records clerk. The City does not have to provide any financial matching funds, but will provide supervision of the development of the program, grant administration and support services. The Office of Traffic Safety representatives have indicated that after the successful development of this efficient records system they would consider funding additional traffic personnel, under another grant, in order that the information derived from the system can be properly applied to the traffic problems on the street. MAYOR DONALD A. MCINNIS 1 CITY OF NEWPORT BEACH 1 POLICE DEPARTMENT May 23, 1973 PRESS RELEASE Newport Beach Mayor Donald McInnis announced today that the ' City has just received a $161,000 grant from the State to create a formal police department traffic division. The funds will be ' utilized to add seven traffic officers to the force. Grant funds are also provided for the purchase of three traffic sedans, two motorcycles, and related equipment such as radar. Mayor McInnis said the City Council has already approved the project, which will commence July 1, 1973. City Manager Robert L. Wynn is anxious to get the program 1 underway. "We've had two fatal traffic accidents in the past two weeks in the area of Mariner's Mile near City Hall. The Police 1 Department plans to reduce deaths, injuries, and property damage due to traffic accidents by utilizing a computer- assisted selective 1 enforcement program. This will be Phase II of our Traffic Safety 1 program, and is entitled "Project TARP" (Traffic Accident Reduction Program.)." "The State Office of Traffic Safety, a section of Governor I, known as "Project TRIP" (Traffic Records Implementation Project), clm Reagan's Office, is responsible for approval of the grant, and we wish to give them the credit they deserve" Wynn said. "Last 1 year, the Office of Traffic Safety awarded a $55,000 grant to 1 NF?c,,r, ort Pon:::-11 ^.r. cro-r � -0 CO ^, ^;'. `.,�, -i. ZE' t,-1 f f t'('c:"; to ds rE'18 t7. ^t- tO traffic accidents, enforcement, and engineering. That was Phase I, known as "Project TRIP" (Traffic Records Implementation Project), clm -PRESS RELEASE May 23, 1973 Page 2 and that grant will expire June 30th, the day before this new grant becomes effective. Now the police will have a current, meaningful data base to work from," he said. . Newport Beach Captain Richard Hamilton has been Project Director for the "TRIP" grant during the past year and is pre- sently in charge of coordinating both phases of the new program, Wynn said. "The Police Department is ahead of schedule on the computerized information system project. More information for administration of traffic enforcement and engineering functions has been produced than was required in terms of the grant." t, nnypnmdl fm [7a 5 AR'n6csl In a joint statement State State director of the Senator Dennis E. Car - governor's office of traffic penler (R- Newport Beach) safety William F. and Assemblyman Robert Scheuernann Jr, stated Badham (R- Newport' that, "the 'project will . Beach) announced the provide the City of Newport approval of a $55,370 traffic Beach with a cornpute&i ed safety grant for the City of traffic records system Ne,aport Beach, the first which will provide r.--- operational information for award made to the city the daily operation' of the under Governor Ronald police department and Reagan's California traffic engineering func- 7Yaffic Safety Program. tions ". - i[ 1 I I I DAILY PILOT - June 21, 1972 Newi®rt Gets State Funds, Expects More Newport Beach has received a $55.000' grant from the state to computerize traf- fic control data and stands to get ;100.000 mare by the end of the year jo add five . or six new policemen and create a formal police department traffic division. The State Office of Traffic Safety, a. section of Governor Reagan's office,. awarded the first installment of money to the city to fund Phase I of the Traffic. Records Implementation program (TRIP), City Manager Robert Wynn said today. Wynn said the money will be used to computerize all city traffic data and give the police a base to work from. • "At present. none of this data is com- piled in a single place," Wynn said. "This will provide current, meaningful data for administration of traffic enforcement and engineering functions." Wynn said Newport Beach will com- puterize the material using its computer rental agreement with Costa Mesa. "We will put the data in such a form that it will be usable if and when we have our own computer," he said. Phase II of the traffic program, which could receive up to $100,000 in state- funds, will be in the works by Thanksgiv- ing, Wynn said. This portion of the program would con- sist of the addition of five or six officers to the police force and the creation of a traffic division. Now, traffic officers are within the patrol division. "Currently we have traffic patrol of, ficers but t h i s function. has not b e e n elevated to a division status." Wynn said. Wynn recently convinced city coun= cilmen to put additional funds in the budget for more personnel, as requested by Police Chief B. James Glavas, due to the impending grant. Wynn said the money for Phase 11 would also include an audio-visual device for filming drunk driver suspects' con- dition for court use and may help fund a new radar system to catch speeders. Police Capt. Richard Hamilton will be In charge of coordinating both phases of ... . - crcci. to the Department of Traffic Safety for this money," Wynn said. "With budgets like they are we wouldn't have had the funds to do this type of thing and emphasize the programs of traffic control." 1 I Newport Beach has received before this new grant becomes' i a $161,000 state grant to fi- effective. Now the police will ' r nance a new traffic division have a current, meaningful data in the police department, base to work from," he said, 1. The funds will be used to Police Captain Richard Him- add 7 traffic officers, 3 traf- fic sedans, 2 motorcycles and ilton, in charge of Project TRIP, will also coordinate the new other traffic equipment, includ- traffic division program. ' ing radar. 1 Creation of the new division already okayed by the City Council, will begin July 1, Mayor Donald McInnis an- nounced late last week, City Manager Robert Wynn said the new traffic division could "reduce deaths, injuries and property damage due to traffic accidents by using a computerized selective en- forcement program" aimed at putting traffic policemen where they are needed when the need is greatest. r7 "The state office of traffic ' safety is responsible for ap- proval of the grant," Mr. Wynn noted, "and we wish to give . !them the credit they deserve. ;,Last year, the traffic safety 6office awarded $55,000 to New - port Beach to computerize traf- tile records relating to ace!- dents, enforcement and engi- neering. That was our 'Pro - Jett TRIP' (Traffic records im- :iplementation project), and that ;grant expires June 30, the day iI Z DAILY PILOT P, Friday January 5, 1973 , Ay By L. PPTc13 IiRIEG The money, if it is forthcoming from Of 160 Will, P mr s:atr the state Office Of Trcf[ic .Safety, would Newport Leach police ilopa tc prolay $160,000 and a computer into a potent be used to hire seven new Traffic officers weapon against traffic accidents. (there are eight now) and to buy three Police Capt. Richard Hamilton said the accident investigation cars and two department has applied for a state grant motorcycles. that would allow police to double their ,yp' current traffic patrols. Police will be operating under [he theory that the more police on the roads, the safer the roads are, 11,imilton said. "Look at what the CIiP (California ,• Highway Patrol) and the Los Angeles police accomplished over New Year's;' Hamilton said. "California usually leads the nation in holiday traffic deaths but they announced a maximum deployment effort and cut them to 34. There were 60 in Texas," he ' said. Work on creating the new traffic sec - tion of the department's Patrol Division actually began last July when city coma• ' oilmen appropriated hinds for ad- ditional clerical help to start feeding traf- fic records into computers. "This data will tell us where the ac- ciden:, are and what is causing them," Hamilton said. "When we have Ill.! then• it'll tell us where to go and what kind of violations to look for when we get there. "For instance, if the computer says it- legal U -turns on Coast Highway at Jmn- boree don't cause accidents, an officer would be wasting his time looking for that kind of violation," he .,aid. "But if it says unsafe lane changes on • Newport Boulevard near the Arches have caused a great number of accidents, that's where tine officers should be. "It's like duck hunting," he said. "You go where the ducks are." He said the computer also will be able to tell supervisors if the officers are ' 'writing lice types of violations and writing them where the computer, told them to." Although it won't mean much in the long run, the City Manager Robert L. Wynn also points out that, if the city does get the grant, it will save local taxpayers $120,000 this year. "The grant was supposed to come over a two -year period," Wynn explained, ' "but the Office of Traffic Safety found out that funds will be cut off next year. "So they have indicated they can get us ' ,rill 41 •, r.,° ov Plis }'Pnr — even more predict about a OJ1 OV UW surplus m uj� police budget." That money will be carried over to next year and used to help pay for the program. i After that, local taxpayers will have to pay the total increased cost. 1 1 1 1 1 The REGISTER Thursday, May 24, 1973 1 �n/IIen r Newport Receives Rafe Gran" For Polfco Traffic Division NEWPORT BEACH —A state'Program.) grant of $101,000 has been rc -I Wynn said, the State Office of ceived by the city for creation'Traffie Safety approved the of a formal police departmentIgrant. traffic division, May 'or Donald In 1972, the same state office McInnis announced Tuesday. awarded a ;55,000 grant to Nem. The grant will allow the addl- port to computerize traffic re. tion of seven traffic officers to;cords relating to traffic acct• the force and provide for the dents, enforcement and 'engi. �'i`• purchase of three patrol cars,; veering. That covered phase t r a f f f c, two - motorcycles and'one of the city traffic safety traffic control equipment, in- program and was known -,as cluding radar systems. "Project TRIP" (Traffic .Ro The program has been ap- icords Implementation Project), proved by the city council and That grant will explio Juno 30, will start July 1, said DlcInnis.lthe day before the new one "We've had two fatal traffic I becomes effective. accidents in the past two weeks "Through the grants," said in the area of Maruier's Tiile,Wynn, "the police will now have near city hall. The police de -la current, meaningful data base p a r t m e n t plans to reduce, to work from." deaths, injuries, and propertyl Police Capt, Richard Hamil. damage by utilizing a comput- toa has been director of "Pro er- assisted selective enforce- ject TRIP" and will coordinate ment program," said Wynn. the new program, Wynn said. "This will be phase two of our "The police department 1s traffic safety program and islahead of schedule on the ccm- entitled "Project TARP111puterized information system (Traffic Accident Reduction1project. v j, J LJ F, // MY R d Y'6i► 'Ei! d r r b � s Y R a.' a..r . .. $,. $� Promotions for 5 policemen Officer Elliott willbeapatrol jand plans to open a separate supervisor from midnight to 8, '4 division are armounced His 9 years asapolicemanhere .- itrafiic jby Newport Beach Police Chief include service as apatrolman, ?`I lames Glavas. felony investigator and burglary $101,000 grant from the zj detective. kS MA ate office of traffic safety Five year veteran Darryl land the national highway traffic Youle will become a day shift administration will en- patrol supervisor. He has :y abfety le the city to create a traffic worked as a patrolman, felony a - division on July 1. The new investigator and juvenile deice- slivision will have 7 officers five. He will have the added 1 :and 5 or 6 vehicles and will duty of coordinating the depart- ,use computerized traffic ree- ment's reserve officer pro- . n ords. "Our aim is to reducedeaths, gram. Reed Gloshen will be apatro{ iinjuries and property damage," supervisor on the night 'shift. '•i� - ,Chief Glavas said ina statement �repared for today's 10 a.m. He has been a patrolman, traf-It fie investigator and motorcycle press conference in his office. officer during his 7 years with i j Promotions for the 5 police- take July I. the local department. + inen will effect Lt. Jim Spears was picked to d Advanced to lieutenant will head the newly created. traffic Le Sgt. Arb Campbell, who will division. assigned as a watch com- ptander in the patrol division. SIGN UP FOR LESSONS a He is a 7 year veteran of the The City of Newport Beach i L ocal department, with expert- recreation department announ- v .rice as a patrolman, felony ces that registration for sailing, : stigator, detective and as surfing and tennis sessions one a training supervisor. two, swimming session one and 9 Officers being promoted to all other classes will be held I sergeant are Jim Gardiner, this Saturday, .June 23, from Uarryl Youle, Reed Gloshen 9 a.m. to noon at Harbor High and Dave Elliott. admissions office, 15th St. at Officer Gardiner, now the Irvine Ave. This registration - Ppartment's community rela- will be for Newport Beach resi- U,As officer, will be a patrol dents only. / Laid supervisor on the mid- Non- re4idents can register ; fdvht to 8 watch, During his Monday - Thursday, June 25- j '1-1/2 years on the force, he 28, `from 9 to 11 a.m. and , ',qe also been a patrolman, 5 td 8 p.m, at the Community j planning and research officer Youth Center in Corona del argil campus policeman. Mar. LJ F, i6�1:. A program to accelerate Newport will be added to the police department, ":Mere information for traffic en- i Beach Police Department traffic law en- while the grant will also buy three new forcement and engineering functions has forcement before the influx of summer sun - worshipers reaches its peak is shift- patrol cars, two motorcycles and related been produced than was even required in' ing into high gear with a $161,000 state equipment such as radar. terms of the grant," Wynn added. grant. THE FORMAL TRAFFIC division will The new TRAP program will utilize a City officials had been keeping their fingers crossed that the State Office of be set up under supervision of Capt. Richard Hamilton, who adir nistered last selective enforcement approach to ex -`. fisting traffic laws as they relate to Traffic Safety would come through with year's $55,000 TRIP (Traffic Records human elements, seasonal variation and funds for the project. The allotment — it will futance crea- Implementation Program) grant by the safety engineering factors tion of a formal Traffic Bureau within state. SPECIFIC PROBLEMS can be at- the police department — had been un- Previously, traffic enforcement has tacked as they develop — summer traffic certain, depending on whether the money been done by a branch of the jams are a prime example •— through was avallable. department's Patrol division headed by coordination of the trap data package "NE WISH TO give them the credit Lt. William Blue. and the trap enforcement technique ap- they deserve," Mayor Donald McInnis The TRAP program was actually the pros said upon learning the Sacramento first phase of an overall approach, which a hoe department Ions to po P p agency, a branch of the governor's office, computerized Newport Beach's somewhat reduce deaths, injuries and property had approved the expenditure. unique traffic situation to provide a data damage," City Manager Wynn declared. The city council had already approved base from which to proceed. lie mentioned two fatal accidents it, subject Funds to release of funds. beginning being released for use beg THE POLICE DEPARTMENT is within two weeks on or near the Alariner's mile section of Pacific Coast ' July 1 will be administered under Project ill be ahead of schedule on the computerized information system project, noted city Highway, a frequency higher than . normal and with the worst traffic yet to TRAP, stands for Traffic Acei- Manager Robert L. Wynn. come. dent Reduction Program. Seven traffic law enforcement officers , , d i6�1:. A program to accelerate Newport will be added to the police department, ":Mere information for traffic en- Beach Police Department traffic law en- while the grant will also buy three new forcement and engineering functions has forcement before the influx of summer sun - worshipers reaches its peak is shift- patrol cars, two motorcycles and related been produced than was even required in' ing into high gear with a $161,000 state equipment such as radar. terms of the grant," Wynn added. grant. THE FORMAL TRAFFIC division will The new TRAP program will utilize a City officials had been keeping their fingers crossed that the State Office of be set up under supervision of Capt. Richard Hamilton, who adir nistered last selective enforcement approach to ex -`. fisting traffic laws as they relate to Traffic Safety would come through with year's $55,000 TRIP (Traffic Records human elements, seasonal variation and funds for the project. The allotment — it will futance crea- Implementation Program) grant by the safety engineering factors tion of a formal Traffic Bureau within state. SPECIFIC PROBLEMS can be at- the police department — had been un- Previously, traffic enforcement has tacked as they develop — summer traffic certain, depending on whether the money been done by a branch of the jams are a prime example •— through was avallable. department's Patrol division headed by coordination of the trap data package "NE WISH TO give them the credit Lt. William Blue. and the trap enforcement technique ap- they deserve," Mayor Donald McInnis The TRAP program was actually the pros said upon learning the Sacramento first phase of an overall approach, which a hoe department Ions to po P p agency, a branch of the governor's office, computerized Newport Beach's somewhat reduce deaths, injuries and property had approved the expenditure. unique traffic situation to provide a data damage," City Manager Wynn declared. The city council had already approved base from which to proceed. lie mentioned two fatal accidents it, subject Funds to release of funds. beginning being released for use beg THE POLICE DEPARTMENT is within two weeks on or near the Alariner's mile section of Pacific Coast ' July 1 will be administered under Project ill be ahead of schedule on the computerized information system project, noted city Highway, a frequency higher than . normal and with the worst traffic yet to TRAP, stands for Traffic Acei- Manager Robert L. Wynn. come. dent Reduction Program. Seven traffic law enforcement officers , i6�1:. • r ` Thursday, June 28, 1913. to V ■ f �6t f; I U W I W � i 1 l 4 i Newport Beach Chief of Police B. the city will take over funding of the . James Glavas has announced the section. formation of a new traffic section within the city's police department. '•Unit, now, the traffic investiga- live unit function was to develop According to Glavas, the traffic facts relevant to the accident pic- functions of the department had pre- ture," Glavas said. "We drew corre- - viously been carried within the lations between, the causes for and patrol division, utilizing supervisory locations of accidents and the en- staff, with a complement of five forcement efforts, and we based motor officers, and four full time additional enforcement efforts upon traffic investigative units. This staff had, until now, been the primary in- these (correlations)." Glavas said that with the new vestigative and enforcement unit for section, additional emphasis will be traffic. necessary in certain areas, because The new section is funded by a of "unusual Newport Beach condi- $161,000 grant from the National tions." He included among these conditions the number of Highway Traffic Safety Administra- youthful lion, and will provide for seven new drivers in the area, certain street positions within the traffic section configurations and a high degree of for one year. At the end of the year, congestion. ' He also indicated that the timing of the formation of the new section - was significant, in that it coincided . with the completion of a system of. computerized traffic information. "Our previous statistics gave us location, frequency and time -of -day of accidents." Glavas said. "But we ' had no method of knowing how ef- fectively our enforcement activities • were. "With the new data bank, we can 4 correlate frequently and positively our enforcement activities with the number of accidents." In connection with the formation .� of the new section, Glavas also an- nounced five promotions within the department, three of which are due to that formation. The promotions ' were: — Sergeant Arb Campbell, pro - moted to rank of lieutenant. a — Officer Jim Gardiner, promoted to rank of sergeant. — Officer Darryl Youle, promoted . to rank of sergeant. Officer Dave Elliott, promoted to rank of sergeant. Glavas said that the section will have its full complement of seven ' officers by September. , i 1 l 4 i 0 F l___I >Gw'GVU(Utl en `v YA r. O Y' C J 0 @ a F: ,r, :. G �. .a r L a ® Fm( �J CdCV �v..~a.,5 tiL Q a tu ul n i � 3 ., S* r�"'"^Yfr q O �- -`'`'I v c .°- iy c W a �n � ✓' '' u .. _ ...... �..n ....min... ..... y 04 a O U d B L F w 0 d � n bw ^y'd 2J Z 3A4Y 0 , o Tp ° L LU Iv1 •� � wyw ao� 3aN � sue. L @ �•y� re � �' tu "'1 0.� @ t L 0 N L� y 71 m U r' 3' 0 0 O rn 0 c 1 �t {ll 5 a dw roaya CG u�rn.� C [°'3 Cl'U ; i A y^ P Fu.�.. �i ^y _ 1lL 61 /1 C. ° rbpyytRq! ❑V :.. .. .... .. -.•., . �. %� ...u� ... .rtwia.ra..wlFP3iYU [ mu.AMi. \- 1 ^ Fi .J .'.: V Vl "° Vl V �^ n @ B L F w 0 Z o_ o x v y 0 , o Iv1 •� � wyw ao� 3aN � sue. L @ tu 71 m U r' 3' 0 0 O rn 0 c 9 m � �_ a dw roaya CG u�rn.� oaf` + y^ P Fu.�.. �i ^y rbpyytRq! y L FLOURNOY `•, rnotten ' } SACRAMENTO December 7, 1973 Lloyd G. Turner, Chief Office of Traffic Safety 2570 — 24th Street, Room 200 Sacramento, California 95823 Final Report California Traffic Safety Project City of Newport Beach Project Number 107306 Traffic Records Implementation Project `T.R.I.P.). Dear Sir: We have examined the records of the City of Newport Beach in connection with the subject project which was approved by the California Office of Traffic Safety under the provisions of the National Highway Safety Act, Public Laws 89 -564 and 91 -605, and the California Vehicle Code, Division 2, Chapter 5. Our examination was made in accordance with generally accepted auditing standards and included all verifications con- sidered necessary in the circumstances. This included, but was not limited to, an examination of the application, time records, payrolls, contracts, invoices, purchase orders, requisitions and paid warrants, As a part of our examination we determined the eligibility for reimbursement of individual items of ex- penditure pursuant to Federal regulations pertinent to the Act. The project agreement extending from July 1, 1972 to June 30, 1973 provides for Federal funds of $55,370.00 in consideration of State matching contributions of $37,502.00. As sho,,m on schedule 1, attached, total reimbursable project expenditures were reported in the amount of. $51,859.22. Our examination disclosed that reported reimbursable project expenditures were overstated by the amount of $199.01. Ile TO: i9 DATE-------- AJIG. C-11.. T97 .... W O MAYOR Q COUNCIL Q MANAGER Q ATTORNEY Q BUILDING Q CITY CLERK Q FINANCE Q FIRE GEN. SERVICES O HARBOR & O LIBRARY Q MARINA PARK Q MARINE SAFETY Q PARKS & REC. Q PERSONNEL Q PLANNING Q POLICE PUBLIC WORKS Q PURCHASING TIDELANDS Q TRAFFIC FOR :F-j ACTION & DISPOSITION Q FILE i ��-'- INFORMATION REVIEW & COMMENT RETURN FROM: O PUBLIC WORKS DEPARTMENT City of Newport Beach NQ, INIT. DATE AC 6. P.W. DIRECTOR 2. See P.W.D. 7. Prepare Written Report ST. P.W. D REC OR Information B. Prepare Reply 4. UTILITY SUPERINTENDENT 9. Post on Atlas Map 5. Signature TRAFFIC For your Approval ADMINISTRATIVE ASST. ASST. CITY ENGINEER DESIGN ENGINEER SUBDIVISION ENGINEER CO -OP PROJECTS E GI EER FIELD ENGINEER SECRETARY PLEASE 1. Handle 6. Review and Comment 2. See P.W.D. 7. Prepare Written Report 3. Information B. Prepare Reply 4. File 9. Post on Atlas Map 5. Signature 10. For your Approval REMARKS vv-,n . STATc C= CALIFORNIA— SUSINESS AND TRANSFORTAfIGN AGENCY RONALD REAGAN, GovernaF� OFFICE OF TRAFFIC SAFETY -. •. R.O. E---% 055, SACRAMENTO 95SO4 May 22, 1973 B. James Glavas, Chief Newport Beach Police Department 3300 Newport Boulevard Newport Beach, California 92660 Dear Chief Glavas: Project No. 157403 Your.application for assistance on a traffic . safety project as part of the California Traffic Safety Program has been approved. Costs may be incurred in accordance with the application grant period. All costs incurred must be recorded in your accounting system and be in accordance with your Detailed Budget Estimate, Schedule B. No other costs can be allowed without prior approval of this office. Costs incurred prior to the starting date or subsequent to the closing date of this project are not reimbursable. Enclosed for your assistance is Volume II of theaGrent Program Manual which explains fiscal, quarterly and final reporting requirements. Preparation of the final report is a contractual obligation. Although a 60 -day grace period is allowed for delivery of the final report to this office, no costs incidental to its preparation or delivery are allowable subsequent to the closing date of your project agreement. Also enclosed is a guide for publicizing your project and the appropriate forms for compliance with the program requirements. Please refer to the above project number in all correspondence regarding this project. Sincerely, vL. G. TURNER, Chief Office of Traffic Safety Enclosures nQ cc: Mr. Robert L. Wynn, City Manager - � V State of California Safety Office Use Only Business and Transportation Agency Project Number OFFICE OF TRAFFIC SAFETY 157403 TRAFFIC SAF'E'TY' PROJECT AGREEMENT Task Numb-rs CALIFORNIA (Under Section 2007, Cal-ifornia Vehicle TRAFFIC Code and Section 402(C) of Public Law SAFETY 89-564 as amended by Public Law 91-605) 3 PROGRAM 1 - (To be Comrileted P�- Applicant Agency -PAR 1. Project Title 4, Project and Grant Periods Traffic Accident Reduction Project Period Grant Period Program (TARP) Month-Day-Yea Month -Da -Year From: 7-1-73 From; 7-1-73 2. Name of Applicant Agency To :6 -30 -74 To 6-30-74 City of Newport Beach 5. Fedoral Funds Reauested 3. Agency Unit To Handle Project — Project Peri od G rant Period Grant Police Department 161,038 161,038 6. Project Description (Summarize the proposed project plan covering the objectives, mathod of procedure, evaluation and end product In approximately 100 words) In order to provide manpower to combat severe increases in the number of traffic accidents, the City of Newport Beach will establish a Traffic Section within the Police Department. Using data from the City's Traf-• fic Records Implementation Project (TRIP), the Traffic Section will implement effective investigation, enforcement, and prevention programs designed to reduce the number of accidents. The results of this effort will be an operational and effective Traffic Accident Reduction Program which will plan and implement broad traffic safety programs on a contin- uing basis. 7, ACCEPTANCE OF CONDITIONS - The provisions on the Reverse Side Hsreof Constitute a part of this aereement. A. Project Director B. Authorizing Official or- -- Name B. James Glavas Phone(714) 673- Name Robert L. Wynn Phone (714) 673- AddrespCity 2211, Ext. 20 Address 10 Ext. 203 of Newport Beach 3300 _qCity of Newport BeacA Newport Blvd. 3300.hlewport Blvd. Newport Beach,- if. 92660 Nbprt Beach, if. 60 Signature 1 QQ 1::m. - TO- Signature ��fgll C�z T tle ief of Police Title 'City Manager C r . Fiscal -or 11ccountinE, OfficiF,;-1 D. Office Authorized to Receive Payrdprl�s Name George Pappas Name Finance Department Title Finance Director Address 3300 Newport Blvd. Phone No. (714) 673-2110, Ext. 231 Newport Beach, Calf. 92660 S. ATTACHMENTS Pro,ject Description Schedulo A tr Task and Cost Summary Schedule D Detailed Budget Schedule B E Hatch Act and E.O.A. Forms Time and Cost Estimate Schedule C , -1- OTS- F-1—(REV. 12/71) y •ogazazf sazgand azfg �o fizm uo buppuZq aq 22nzfs `utiazazf pagnaodzoouz qou q.uautaaaev zo buzpzmgsaapun 2nao ou pun ogazaq sa?.gand aztg fiq pau62s pun 6uz4?.zoz u?. opow ssa2un p?2na aq 22nzfa 3oaa4uoo azz[g SO azuzaq azfq SO uopgn?,ma zo uopgna9g2n ON •9 •goaCozd aw Jo agvp uo?g uuaaq azfg aaq._Xn afinp 09 uzzfgztn F49"Vg 0p.Unay;0 ao:;.rro ayq og paggvugns aq gsnw gzodoa goaCoad 2nugjr y •p quaiufwd 7z?uz j ro 4d7aoaa za,4jv sanaR aazzfg gsoa2 qv zor sasodznd gzpnn aor pauwgaz aq ganw aguaumaop 6u7 4zoddns pun opzooaz Euzqunooan gaaCoad 22y •o `uoz4naado goaCozd;o anafi zfona 6u2.zn `g zagogao pim `g fi2np 19 2?zdy °g Rmmcnp uo figa,'ns o-Vraas''o aDv;o aztg. oq zogoazv goaCoad az{a fiq paq:z uwqns aq qsm sgaoday ssaz6oad •q fquawasangwpaz zoo aZ4pBz2a aq 22.zm guawaazgy ssW uz pagzaaaap sazgzapgon wozf 6uzg2nsaz sgsoa buzgndw-,4aod pa;z,�gzan fi2uo •n :oq pagyw;z2 qou aan qnq `apnjouz zfo ?zfrz sZnnuon uma6oad quvao figaxns 0ti.Unay nzuao.Xnv,? azfq us passaadxa stoaquoo asozfg og pun agzma6 6upua2ro6 suo zgv7nBaz agvgs pua 2Daapa3 22n oq goaCgns sz quawaaz6n szzp jo g2nsaa n sn paazaaaa gzma6 fiuo gnzfg 2n;zpy,Cro Busawozpny pzco aogoaz;z0 goaCoad azfg fiq pnvb; puo poogezapzm sp 41 'I - - -= - -- _ 157403 -• July 1, 1973 Initial approval (_aev E;i3 315 / I i -- _x _ _� Coat :ion aD:' I •+., ^�na2rQ ilUn- eI.Ment i?scal _» IV /II,III,V _ er7Para�raph f I 315 i 4 -74 -33 i 1974 12. PucYat S tnTa J COST CATEGORY Grant Pericd rr ior Grants I Total Grants Estimated 1974 FY FIS ! Project Cost i A. Personnel Costs 119,611 119,611 119,611 B. Travel Exmense C. Contractual Services D. Other Direct Costs 41,427 Y 41,427 41,427 E. Indirect Costs TOTAL FEDEFUL FUG: S R QUESTED 161,038 161,038 161,038 13. F=)LNG DISPOSITION AND STATUS A. Pro. ct Grant Estimate 3, Project Fundine Status Azount This iRegrest 161,038 Obligated ',his Action 161,038 Prior Fund Request -0- Previously Obligated s -0- Total Regcest 59.62 161,038 TOTAL AMOUNT OBLIOAT..,D 161,038 State ?Matching 40.38 109,070 Amount Suspended -0- TOT -?, RARTICIPATING COST ,y 270,108 I 'TO'TAL F. DS P3OGPLU D 161,038 114. =?:OJECT 1 °P? r =? A u7 AJiiiO3?Zr_TIO ?i 0' u 3 3 _ _ree =ant crd GEORGE W. SMITH L. s. nTumor, C".; el C _ ° ice oi 'Traffic Safety P.O. Bow s6 :S' 5C July 1, 1973 Initial approval (_aev E;i3 SCHEDULE A PROJECT DESCRIPTION PART 1 - Item. 6 I. Demographic Background A. General Characteristics: Newport Beach is a city of 55,600 permanent residents with a summer population of 70,000 and a daily tourist influx of 25,000 to 150,000. The city has a total area of 15.5 square miles of land with an additional 22 square miles of ocean and bay waters. The city is a mix of single and multi - family residential, commercial, recrea- tional, and light industrial development. It includes seven islands and a large peninsula which are separated by numerous waterways. B. The total public street miles within the city is 209 miles. Of this amount, 190 miles are improved city streets, eight are unimproved city streets, and eleven miles are state high- ways. Coast Highway (SR -1) bisects the city from east to west, with SR -73 (MacArthur Blvd.) and SR -55 (Newport Blvd.) terminating at SR -1. Traffic patterns fluctuate seasonally and climatically during peak recreational periods. In addi- tion, increasing commercial and industrial development in Newport Beach and adjacent cities has added additional traf- fic loads. C. Existing Traffic Enforcement Systems: The recently initiated Traffic Records Implementation Program (TRIP) is presently supplying the department with computerized traffic accident and enforcement data. Since there is no Traffic Section within the Police Department, traffic officers are assigned to Patrol Division and this information is receiving minimal utilization. III. Identify the Problems The City of Newport Beach is located on the Pacific Coast in the County of Orange. Located approximately twenty miles south of the City of Long Beach, the main arterial highway in and out of Newport Beach is State Route No: 1, Pacific Coast Highway. There are no freeways to provide transient traffic relief. Because of its intrinsic recreational values and desirability, the city's residential population fluctuates from 55,600 to 70,000. This is further complicated by a tourist population of 25,000 to 150,000 per day. The city was incorporated in 1906 and was chartered in 1953. Early development of the city was undertaken without the bene- fit of professional engineering and planning. The city pre- sently covers 37.5 square miles, 22 square miles of which is in waterways. This unique geographic feature accounts for having over 200 miles of streets and alleys. OTS -F -1 (Pv_v. 12/71) i a 4 3 i J 1 21 SCHEDiiLZ A PROjZCT DE-SCFIPTIC :-I Inadequate street planning has resulted in poor traffic flo;o and congestion problems which are accelerated during peat population periods. These conditions are greatly influenced by the generated traffic flow that filters into the city for recreational activities from the three freeways that are approximately six to twelve miles to the north of Newport Beach. Due to these conditions, there has been a severe increase of 513% in traffic accidents in the last ten years.. Based on previous experience, unless remedial steps are taken, a 6% yearly. increase can be expected in the number of traffic acci- dents resulting.in over 3,800 accidents in 1980. TEN YEAR PROJECTION n of z TRAFFIC ACCIDENTS IN NEWPORT BEACH, CALIF. (Based on an average 6% increase per year) Projected 791A increase over 10 years. YEAR OTS -F -1 (F%v. 12/71) SCHEDULE.A P z,DJFCT D-_5CR12TI04 On the basis of accident cost analyses of the Cost Estimates on Societal Losses (DOT Letter 3- 21 -73) and the Newport Beach Police Department traffic accident records, the local econo- mic impact of reported accidents is approaching $8 million per year. The following is a summary tabulation of the data: An important factor in the increase in accidents has been the increased use of bicycles. The bicycle's popularity has paralleled the growth of the ecology movement and has resulted in an eight year increase of 299% in the number, of bicycle - involved accidents. Over 15,000 bicycles are currently licensed in the City of Newport Beach. The lack of local resources and unavailable manpower have aggravated the enforcement problem. Traffic officers are currently assigned -to Patrol Division and as such, spend a large percentage of their field time handling service, criminal and non - traffic related duties. There is a need for a full -time Traffic Section to combat the ever increas- ing traffic accident rate. The City of Newport Beach hired Voorhees & Associates, a transportation and planning consultant firm, to complete a traffic study for the city. In Phase II of the report, completed November 8, 1972., it is recommended that the following enforcement action be taken to increase street capacity. 1. Control of turning movements at intersection and at specific mid -block locations. 2. increased parking enforcement at specific loca- tions. CTS -F -1 {g-,j. 12/71) 1970 1971 1972 Property Damage Accidents $1,078,000 $1,139,600 $1,224,300 (average cost $700) Injury Accidents 4,615,200 4,946,200 4,759,200 (average cost $2,300) Fatal Accidents 1,600,000 400,000 600,000 (average cost $70,000) $7,293,200 $6,485,800 $6,583,500 An important factor in the increase in accidents has been the increased use of bicycles. The bicycle's popularity has paralleled the growth of the ecology movement and has resulted in an eight year increase of 299% in the number, of bicycle - involved accidents. Over 15,000 bicycles are currently licensed in the City of Newport Beach. The lack of local resources and unavailable manpower have aggravated the enforcement problem. Traffic officers are currently assigned -to Patrol Division and as such, spend a large percentage of their field time handling service, criminal and non - traffic related duties. There is a need for a full -time Traffic Section to combat the ever increas- ing traffic accident rate. The City of Newport Beach hired Voorhees & Associates, a transportation and planning consultant firm, to complete a traffic study for the city. In Phase II of the report, completed November 8, 1972., it is recommended that the following enforcement action be taken to increase street capacity. 1. Control of turning movements at intersection and at specific mid -block locations. 2. increased parking enforcement at specific loca- tions. CTS -F -1 {g-,j. 12/71) PART I - Item SCHEDULE A PROJECT D ESCRIPTIGJI Designation of more one -way streets coupled with stricter enforcement. 4. Control of pedestrian movement at crosswalks, signal and non- signal controlled intersections, and specific midblock locations. It is concluded from the Voorhees Report that police enforce- ment is a necessary and concomitant part of increasing street capacity. III. Attempts to Solve the Problem There has been a minimum of attempts to solve this increased day to day problem due to unavailable manpower and'data con- strictions. Selective enforcement of problem traffic areas was based on hand counts with minimum statistical information that could not be maintained in an up -to -date manner. There has been limited traffic education of field forces primarily because the data compiled by such means as pin maps or traffic flow counts,were not always current. Because of the limited data, monthly records were basic and minimal. Vital management information has not been available to keep up with the traf- fic problem. Efforts to provide effective traffic enforce- ment programs were restricted due to late data, non - existent information, and lack of manpower. In attempting to solve this major data problem, the city has taken two steps to improve the collection of traffic data. First, the city has adopted the State Traffic Colli- sion Report, Form 555. This allows an interface with the Statewide integrated Traffic Records System. Quarterly re- ports from this system supply good summaries for statistical purposes and some engineering studies. These reports are of limited value, however, as they are not timely enough to allow proper decision making regarding traffic enforce- ment and engineering, particularly in a city with a high seasonal traffic variation. To deal with this last problem the city initiated its second step -- the development of an automated traffic record system which is readily utilized and generates timely information necessary for accident and citation analysis. The Traffic Records Implementation Project (TRIP) is presently in its ninth month of Traffic Safety grant funding (Project Number 107306). The system has gone thro':.ch organizational, analysis, and alteration phases. V "..able data printouts are now available, but un- availab-.- ranpower will severely restrict the usefulness of the information. OTS -F-1 (PET. 12/71) SCHEDU7E A PPOjECT ^u_SC 2IPTIC.7 PART 1 - item IV. Project Objectives A. The primary objective of this project is to organize and implement a Traffic Services Section.which will reduce the number of traffic collisions and minimize the adverse consequences of collisions through the improvement of police traffic services with utilization of traffic accident data from TRIP in coordination with all concerned units of city government. B. Specific objectives in development of the project are to: 1. Reduce the number of injury accidents during FY 1973 -74 by 10 %. 2. Provide uniform training of police in vehicular and pedestrian traffic operations. 3. Utilize computer assisted'traffic data to allo- cate police resources commensurate with the magnitude of the traffic problem. 4. Develop procedures for selective assignment of trained personnel to a variety of vehicular, pedestrian, and other related traffic duties. 5. Develop enforcement programs directed at viola- tions of the Vehicle Code which are accident causative factors. 6. Develop a Bicycle Safety Program of remedial and preventive training of juvenile bicyclists. 7. Institute procedures related to investigating, reporting, and recording traffic accidents. 8. Develop model enforcement programs for other jurisdictions with high seasonal or daily traffic variations. V. Method of Procedure The City of Newport Beach will establish a Traffic Services Section consisting of seven grant funded personnel and equip- ment supplemented by existing department personnel who will be transferred to the section. OTS -F -1 (P--V. 12/71) SCHEDULE A PP.OJECT DESCPIPTICN ?ART I- item 6 The City of Newport Beach will furnish the following eleven (11) per- sonnel who will be transferred to the Traffic Services Section on July 1, 1973: 1. . (1) Police Lieutenant - Traffic Analyst who is presently assigned the task of evaluation and compilation of traffic information and data. 2. (1) Police Officer - Traffic Investigator who currently handles plainclothes follow -up investigation of traffic accidents. 3. (3) Police Officers - Accident Investigators to handle on- the -scene investigation of traffic accidents. 4. (5) Police Officers - Motor Officers for traffic enforcement. 5. (1) Police Clerk - Traffic Clerk who handles processing, distribu- tion and coding of reports and citations. The Office of Traffic Safety will fund the following seven (7) addi- tional personnel: A. For the entire one -year grant period: 1. (1) Police Lieutenant - to be Commander of the entire Traffic Section, including the Lieutenant who is assigned as Traffic Analyst. 2. (1) Police Sergeant - who will be assigned as field supervisor) for direct supervision of on- the - street traffic enforcement. B. For ten (10) months of the grant period, commencing September 1, 1973: 1. (2) Police Officers - Accident'Investigation. 2. (2) Police Officers - Motor Officers for traffic enforcement. 3. (1) Police Officer - Traffic Investigator for plainclothes follow -up investigation. The following phases will be performed during the Traffic Accident Reduction Program: Phase I - Organization. Establish the Traffic Services Section and transfer elevei. (1_1) existing patrol personnel to the section.' Create position of Tr=f�ic Section Commander to be staffed by one (1) Police OTS -F -1 (PEV. 12/71) - -1 } SCHEDULE A PROJECT DESCRIPTION Lieutenant to command the section. Create position of Traffic Secti Supervisor to be staffed by one (1) Police Sergeant to supervise ex- isting personnel. Transfer Lieutenant and Sergeant to Traffic Ser- vices Section to fill these positions, bringing total Traffic Service Section personnel strength to thirteen (13). Hire and train seven (7) new department personnel for operational status._ Obtain necessa equipment. Phase II - Initial Implementation.. Analyze computer assisted traffic data.. Review existing programs to determine effectiveness. Develop initial operating procedures and training programs. Phase III - Traffic Section Operational. Create and fill five (5) additional Police Officer positions (two (2) Accident Investigators; two (2) Motor Officers; and one (1) Traffic Investigator) to provide for adequate manpower. These positions will bring total Traffic Ser- vices Section personnel strength to eighteen (18). Implement on a fully operational status investigation, enforcement and prevention programs. Make any minor adjustments necessary. Phase IV - Final Report. Production bf a final report which will review the accomplishments of the project in relationship to the stated objectives, the method of programs implemented, and an eval- uation of ,the final operational system. . Method of Evaluation Quarterly evaluations will be prepared covering the project in terms of objectives, phase programs, and difficulties encountered. These reports will be prepared by project staff and reviewed and approved by the Project Director. and by the City Manager's Office for contract compliance. The final report will review the total project and evaluate it in terms of: 1.' .Objectives met. 2. Difficulties encountered. 3. Effectiveness of the programs generated. 4. Value of the programs to the police department and concerned city agencies in relation to their decision - making functions. 5. Proposal for future improvement. 6. Overall project accomplishments. 7. Potential and actual accident reductions. 8. Cost savincs to the Citv. OTS -F -1 (PEV. 12/71) SCHEDULE 1-1 Priority Statement - Explain what type of priority this project has in your jurisdiction. The City of Newport Beach places maximum priority on this grant for effective utilization of computer assisted traffic data (Project TRIP). At the end of the 'grant period the city will assume the total responsibility in maintaining the level of services provided by the Traffic Accident Reduction Program. Agency Contribution - Explain what services or funds are being contributed by your f agency in support of this project. j City Contributions. The city has kept the requested grant funds to a minimum. The city will contribute in kind match during the grant period to cover additional personnel salaries, academy training tuition, staff office equipment, and indirect operating costs not exceeding 10% of personnel salaries. In kind match by the city will be in excess of $285,000 and is broken down as follows: Personnel Salaries (1) Police Lieutenant (4) Police Officers (5) Police Motor Officers (7) Police Officers (1) Police Clerk Total Salaries Benefits @ 30.5% Total Academy Training Tuition: (7) Police Officers @ $1,200 Direct Costs (2) Eaca Desks, double ped Lieuten�n• and Sergean FY -1 18,432 55,004 72,180 37,716 8,409 191,741 58,581 2-5-0 -2-f 2 8,400 tal for use by Traffic $ 360 OTS -F -1 Rev. 4/72 '�CHEDJLE A -1 PiwS:.CT DESCRIPTION ' Direct Costs (2) Each Desks, double pedestal for use by Traffic $ 360 Lieutenant and Sergeant (1) Each Desk, with typewriter shelf, for use by 240 Traffic Clerk. (2) Each Chairs, for Traffic Lieutenant and Sergeant 170 Desks (1) Each Chair, for Traffic Clerk's Desk 60' (4) Each Chairs, for use in Traffic Lieutenants 260 Offices (1) Each Typewriter, for use by Traffic Clerk 575 (1) Each Table, for use by Traffic Investigator 105 (1) Each Table, for use.by Traffic Lieutenant 150 (1) Each File cabinet, for use by Traffic Lieutenant 145 Total $2,065 Indirect Operating Costs 10� of Personnel Salaries 25,022 Total City Contribution $285,709 i .. OTS -F -1 (T4-,V. 12/71) SCH RULE B Detailed Budget .Estimate PART 1 - Item 7 Budget Detail Page 1 Fiscal Year Estimates Total. Cost Cost Category FY -3 To Project A. Personnel Costs POSITIONS AND SALARIES 1 - Police Lieutenant @ 100% $18,432 $ 18,432 Monthly salary $1,536 1 - Police Sergeant @ 100% 15,924 15,924 Monthly salary $1,327 5 - Police Officers @ 100% 57,300 57,300 Monthly salary $1,146 For 10 Months Total salaries 91,656 91,656 EMPLOYEE BENEFITS 30.5 % 27,955 27,955 Total Personnel Costs $119,611 $119,611 B. Travel. RypPnsP Total Travel Expense -0- -0- C. Contractual. Services f ' Total Contractual Services -0- -0 OTS -F -1 (FEV. 12/71) SCHEDULE B Detailed Budget Estimate PART 1 - Item 7 Budget Detail Page 2 Fiscal;Year Estimates Total Cost Cost Category To Project FY -1 FY -2 FY -3 D. Other Direct Costs 3 Each Police Specification Patrol Cars for Traffic Investigation and Supervision ($3,600), Roof Lights ($343), Radar $1,785), Radio Packages (UHF Radio, Encoder, Teleprinter) ($3,319), Unitrol 800 ($275), Accident In- vestigation Equipment (Camera & Accessories, Rolatape, Foot Sur- vey Meters) ($675), Spotlight ($25) Total @ $10,022 $30,066 $30,066 2 Each Police Traffic Motorcycles ($2,900), Radio Package (UHF Radio, M/C Encoder) ($2,185), Carriers ($45), Boxes ($80) Total @ $5,210 10,420 10,420 Equipment for Accident Follow-up Investigator 1 Each Camera & Accessories 425 425 1 Each 100 -Ft. Steel Tape Masure 16 16 Accident Prevention Equipment 500 500 2 Each Films (Bicycle Safety) Total Other Direct Costs $41,427 $41,427 E. Indirect Costs Total Indirect Costs _0- -0- TOTAL BUDGET ESTIMATE All Categories $161,038 $161,038 OTS -F -1 tREV. 12/71) SCHEDULE B -1 Budget Narrative A Police Lieutenant will be appointed to act as Traffic Section Commander. The Lieutenant will direct and coordinate the acti- vities of the traffic section. A Police Sergeant will be appointed to provide direct field supervision over section personnel. One additional policeman will fill the position of traffic investiga- tor, handle accident follow -up investigation and prepare statis- tical reports. Two patrolmen will fill the position of accident investigator, and two patrolmen will fill the position of motor- cycle traffic enforcement officers. The patrol cars and two motorcycles will be purchased for use by Traffic Section personnel. Additional accident investigation equipment will be purchased for the traffic investigator and two bicycle safety films will be purchased to implement an accident :prevention program. i M i r M C N J H 0 r rr ri r B N w r.. M v r� rr CDc rc n C a c r m u� n b 1) iii. !� iii ■�i/i/ '� On • as _ i H 0 r rr ri r B N w r.. 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N P. rt K N (D .0 rt H r 0 m W w w ON W rt r W w w o r O m m m r '3 N O W N N r W X N rt N 'V O K K a 0 n (D m a K 0 M r J w I J .A ro K 0 u. fD 0 rt H a N X a 0 a n O N rt 0 a CD W Q O K k G a K m d x d a rr a 0 rt rt w C w r- r w r (D 11 r a m r• n w rt m w O k W P4 (D w K H K (A w n �+, x rh CT] r• d n a d � ft m P) Sr w K C n IX n z ro Pi t-i crt ao ro CCCCCC rt CCCC�C I-•� r-w R+ G \ \ \ \ \\ w Fl r- art E r zom ro 2: z o -ro z 0 W fTJ d N fir• w a H O r- (D C m H O rt w (D O C r- O �C rt o ly a rt (o o art o C� r- rt 1 fD C (D O 1 rt (D ID O I I" U) r- U I N O P) o K 0 Ul K I w O K n UI K 1 a U O P- r- F' O F-' rt Q I i--' o- rt o I F-' w r O (D K 'C I r 0 (D (D K 'C I w 0 0 (D F-- r• () I H- C. r• o l rr K Ul U) I r - r•u. l a r I Ul wu. l a r i r• I UI (D I Z (D I N UI (D I Z (D I F'- n 1 * I H r- O I * I p I I o ft I I - O rt I I I 7 En I I lD 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I 1 I 1 I I i I I W P4 (D w K H K (A w n �+, x rh CT] r• d n a d � ft m P) Sr w K ro Pi t-i r t N Fl rt r• N W r<D C>H I N OOH I r Q (D w U) ri r Ul N J H I r 7 lD N W lD u• of O N J C N W O N J Ul Ut W Fj lD W %D Dn N N co lA kD W O N 11 X�- M I kD lD W M M Ul I W (D UI N r rt (D r• a rt K � oNrN 1 0 D. oNrl -, t o r• m (D m > H N Ui O u- G N F N N ao rn rn K rn ko N N N w W l? N N N co w Dl r- W p 0 a Dl W -3 O H I O pa In N Ul O I N r ru rt r ((D r• p ft K N N000 I N N r000 I F' H. m (D m > F, c kD o H Y U1 r u. iP co O C) N �+ of Dl O 1D w rn rn K -I .P of N lA w J O U1 I- 0. W of P. O r NO LA 11 I V W OUt W Ol I A (D U) U7 (D O O Cn r W P4 (D w K H K (A w n �+, x rh CT] r• d n a d � ft m P) Sr w K California Traffic Safety Program Equal Opportunity Assurance with Regard to the Highway Safety Program Pursuant to the requirements of Section 22(a) of the Federal -Aid Highway Act of 1968, the City/106UYLY4 of Newport Beach acting through its chief administrative officer, desiring to avail itself of the benefits of Chapter 1, Title 23, United States Code, and as a condition to obtaining the approval of the Secretary of Transportation and Governor of California of any highway safety projects as provided for in Title 23, United States Code, Section 105(a), hereby gives its assurance that all provisions of Equal Opportunity Assurance with regard to the Highway Safety Program stated in Appendix B of the Administrative Manual for Highway Safety Program Projects will be complied with fully. SIGNATURE: C Title City Manager Chief Administrative Officer City /CdWtY1_ Newport Beach California Traffic Safety Program Application of the Hatch Act to State and Local Agencies Receiving Funds Under the Highway Safety Act of 1966 This is to certify that all employees of this agency whose principal employment is in connection with any Highway Safety Project financed in whole or in part by loans or grants under the Highway Safety Act of 1966 has been made aware of the pro- visions of Section 12(a) of the Hatch Act (5.U.S.C. 118k(a)). S !ct Director y of Newport Beach State of California Business and Transportation Agency OFFICE OF TRAFFIC SAFETY CERTIFICATION OF NON- WPLICATION OF GRANT FIND EXMIDITURE This is to certify that the City of Newport Beach City - County - District, etc. has no ongoing or ccmpleted projects under agreement with TOPICS, CCCJ (LEAA), HLV, or other federal fund sources, which duplicate or overlap any work contemplated or described in this Traffic Safety Project titled, Traffic Accident Reduction Program It is further agreed that any pending or proposed request for other federal grant.funds which would duplicate or overlap work under this Traffic Safety Project, will be revised to exclude any such duplication of grant fund expen- ditures. It is understood that any such -duplication of federal $und expenditures sub- sequently determined by audit will be subject to recovery by the Office of Traffic Safety. CERTIFIED March 29, 1973 Signature Date Robert L. Wvnn. City Manaqer CTS -F -37 Pte..... .. I -.� -- -- - M State of California Safety Office Use Only Business and Transportation Agency Project Number OFFICE Or TRAFFIC SAFETY /S 7 Ja 3 TRAFFIC SAFETY PROJECT AGREEMENT Task Numbers ` CALZFOPyVIA -.- 4 (Under Section 2907, California Vehicle TRAFFIC Code, and Section 402(C) of Public Law SAFETY ?;' 89 -564 as amended by Public Law 91 -605) PROGRAM + . Al ice_ ._.... _.,....:•u:� PART 1 - (To be Completed by Applicant f-lency) 1. Project Title 4. Project and Grant Periods Traffic Accident Reduction Project Period Grant Period Program (TARP) Month- Day -Year Month- Day -Year From: 7 -1 -73 From: 7 -1 -73 2. Name of Applicant Agency To :6 -30 -74 To 6 -30 -74 City of Newport Beach 5. Fed >ral Funds Requested 3. Agency Unit To Handle Project Project Period Grant Period Police Department $ 161,038 $ 161,038 6. Project Description (Summarize the proposed project plan covering the objectives, method of procedure, evaluation and end product in approximately 100 words) In order to provide manpower to combat severe increases in the number of traffic accidents, the City of Newport Beach will establish a Traffic Section within the Police Department. Using data from the City's Traf- fic Records Implementation Project (TRIP), the Traffic Section will implement effective investigation, enforcement, and prevention programs designed to reduce the number of accidents. The results of this effort will be an operational and effective Traffic Accident Reduction Program which will plan and implement broad traffic safety programs on a contin- uing basis. 7. ACCEPTANCE OF C01DITIONS - The provisions on the Reverse Side Hereof Constitute a part of this a- .reement. _ A. Protect Director B. AuthorizinZ Official of Applicant A ency Name B. James Glavas Phone(714) 673- Name Robert L. Wynn Phone (714) 673 - Addres 2211, Ext. 20 pity Newport Addres 2110, Ext. 203 lc of Beach 3300 of Newport Beach Newport Blvd. 330 - Newport Blvd. Neu!oort Beach Calif. 92660 ' Newport/}Beach al'f. 92660 , Si tur c � r"l r 6 =, Signature LfiCL A g ` 1 tle ief of Police Title City Manager C. Fiscal �,ccointinr Official D. Office Authorized to Recei ^e Payments Idame George Pappas Plame Finance Department Title Finance Director Address 3300 Newport Blvd. Phone No. (714) 673 -2110, Ext. 231 Newport Beach, Calif. 92660 8. ATTAC?n.fEINTS Project Description Schedule A Task and Cost Summary Schedule D Detailed Budget Schedule R Batch Act and E.O.A. Forms Time and Cost Estimate Schedule G -1- SCHEDULE A PROJECT DESCRIPTICA4 - Item I. Demographic Background A. General Characteristics: Newport Beach is a city of 55,600 . permanent residents with a summer population of 70,000 and a daily tourist influx of 25,000 to 150,000. The city has a total area of 15.5 square miles of land with an additional 22 square miles of ocean and bay waters. The city is a mix of single and multi - family residential, commercial, recrea- tional, and light industrial development. It includes seven islands and a large peninsula which are separated by numerous waterways. B. The total public street miles within the city is 209 miles. Of this amount, 190 miles are improved city streets, eight are unimproved city streets, and eleven miles are state high- ways. Coast Highway (SR -1) bisects the city from east to west, with SR -73 (MacArthur Blvd.) and SR -55 (Newport Blvd.) terminating at SR -1. Traffic patterns fluctuate seasonally and climatically during peak recreational periods. In addi- tion, increasing'commercial and industrial development in Newport Beach and adjacent cities has added additional traf- fic loads. C. Existing Traffic. Enforcement Systems: The recently initiated Traffic Records Implementation Program (TRIP) is presently supplying the department with computerized traffic accident and enforcement data. Since there is no Traffic Section within the Police Department, traffic officers are assigned to Patrol Division and this information is receiving minimal utilization. III. Identifv the Problems The City of Newport Beach is located on the Pacific Coast in the County of Orange. Located approximately twenty miles south of the City of Long Beach, the main arterial highway in and out of Newport Beach is State Route No: 1, Pacific Coast Highway. There are no freeways to provide transient traffic relief. Because of its intrinsic recreational values and desirability, the city's residential population fluctuates from 55,600 to 70,000. This is further complicated by a tourist population of 25,000 to 150,000 per day. The city was incorporated in 1906 and was chartered in 1953. Early development of the city was undertaken without the bene- fit of professional engineering and planning. The city pre- sently covers 37.5 square miles, 22 square miles of which is in waterways. This unique geographic feature accounts for having over 200 miles of streets and alleys. OTS -F-1 0XV. 12171) SCHEDULE A PROJECT DESCRIPTION I- Item Inadequate street planning has resulted in poor traffic flow and congestion problems which are accelerated during peak population periods. These conditions are greatly influenced by the generated traffic flow that filters into the city for recreational activities from the three freeways that are approximately six to twelve miles to the north of Newport Beach. Due to these conditions, there has been a severe increase of 513% in traffic accidents in the last ten years.. Based on previous experience, unless remedial steps are taken, a 6% yearly: increase can be expected in the number of traffic acci- dents resulting.in over 3,800 accidents in 1980. . 80 YEAR OTS -r -1 (REv. 12/71) SCHEDULE A PFUJ2CT MSCPSPTIGN PAPTI - Item On the basis of accident cost analyses of the Cost Estimates on Societal Losses (DOT Letter 3- 21 -73) and the Newport Beach Police Department traffic accident records, the local econo- mic impact of reported accidents is approaching $8 million per year. The following is a summary tabulation of the data: 1970 1971 Property Damage Accidents $1,078,000 $1,139,600 (average cost $700) Injury Accidents 4,615,200 4,946,200 (average cost $2,300), Fatal Accidents 1,600,000 400,000 (average cost $70,000) 1972 $1,224,300 4,759,200 :11 111 $7,293,200 $6,485,800 $6,583,500 An important factor in the increase in accidents has been the increased use of bicycles. The bicycle's popularity has paralleled the growth of the ecology movement and has resulted in an eight year increase of 299% in the number' of bicycle - involved accidents. Over 15,000 bicycles are currently licensed in the City of Newport Beach. The lack of local resources and unavailable manpower have aggravated the enforcement problem. Traffic officers are currently assigned.to Patrol-Division and as such, spend a large percentage of their field time handling service, criminal and non - traffic related duties. There is a need for a full -time Traffic Section to combat the ever increas- ing traffic accident rate. The City of Newport Beach hired Voorhees & Associates, a transportation and planning consultant firm, to complete a traffic study for the city. In Phase II of the report, completed November 8, 1972., it is recommended that the following enforcement action be taken to increase street capacity. 1. Control of turning movements at intersection and at specific mid -block locations. 2. Increased parking enforcement at specific loca- tions. OTS -F -1 (FEV. 12/71) I - Item SCHEDULE A PROJECT DSSCPSPTIGN 3. Designation of more one -way streets coupled with stricter enforcement. 4. Control of pedestrian movement at crosswalks, signal and non - signal controlled intersections, and specific midblock locations. It is concluded from the Voorhees Report that police enforce- ment is a necessary and concomitant part of increasing street capacity. III. Attempts to Solve the Problem There has been a minimum of attempts to solve this increased day to day problem due to unavailable manpower and data con- strictions. Selective enforcement of problem traffic areas was based on hand counts with minimum statistical information that could not be maintained in an up -to -date manner. There has been limited traffic education of field forces primarily because the data compiled by such means as pin maps or traffic flow counts were not always current. Because of the limited data, monthly records were basic and minimal. Vital management information has not been available to keep up with the traf- fic problem. Efforts to provide effective traffic enforce- ment programs were restricted due to late data, non - existent information, and lack of manpower. In attempting to solve this major data problem, the city has taken two steps to improve the collection of traffic data. First, the city has adopted the State Traffic Colli- sion Report, -Form 555. This allows an interface with the Statewide integrated Traffic Records System. Quarterly re- ports from this system supply good summaries for statistical purposes and some engineering studies. These reports are of limited value, however, as they are not timely enough to allow proper decision making regarding traffic enforce- ment and engineering, particularly in a city with a high seasonal traffic variation. To deal with this last problem the city initiated its second step -- the development of an automated traffic record system which is readily utilized and generates timely information necessary for accident and citation analysis. The Traffic Records Implementation Project (TRIP) is presently in its ninth month of Traffic Safety grant funding (Project Number 107306). The system has gone through organizational, analysis, and alteration phases. Viable data printouts are now available, but un- available manpower will severely restrict the usefulness of the information. OTS =Y -;1. (PFV. 12/71) SCHEDULE A PROJECT D-SCRIPTION PART I- It,!n IV. Project Objectives A. The primary objective of this project is to organize and implement a Traffic Services Section.which will reduce the number of traffic collisions and minimize the adverse consequences of collisions through the improvement of police traffic services with utilization of traffic accident data from TRIP in coordination with all concerned units of city government. B. Specific objectives in development of the project are to: 1. Reduce the number of injury accidents during FY 1973 -74 by 10 %. 2. Provide uniform training of police in vehicular and pedestrian traffic operations. 3. Utilize computer assisted'traffic data to allo- cate police resources commensurate with the .magnitude, of the traffic problem. 4. Develop procedures for selective assignment of trained personnel to a variety of vehicular, ..pedestrian, and other related traffic duties. 5. Develop enforcement programs directed at viola- tions of the Vehicle Code which are accident causative factors. 6'. Develop a Bicycle Safety Program of remedial and preventive training of juvenile bicyclists.. 7. Institute procedures related to investigating, reporting, and recording traffic accidents. 8. Develop model enforcement programs for other jurisdictions with high seasonal or daily traffic variations. V. Method of Procedure The City of Newport Beach will establish a Traffic Services Section consisting of seven-grant funded personnel and equip- ment supplemented by existing department personnel who will be transferred to the section. . rrrs_�_� ro�Kr_ ]2./711 7 tt- ` SCHEDULE A PROJECT DESCRIPTION ' PART I- Item 6 The City of Newport Beach will furnish the following eleven (11) per- sonnel who will be transferred to the Traffic Services Section on July 1, 1973: 1. (1) Police Lieutenant - Traffic Analyst who is presently assigned the task of evaluation and compilation of traffic information and data. 2. (1) Police Officer - Traffic Investigator who currently handles plainclothes follow -up investigation of traffic accidents. 3. (3) Police Officers - Accident Investigators to handle on- the -scen investigation of traffic accidents. 4. (5) Police Officers - Motor Officers for traffic enforcement. 5. (1) Police Clerk - Traffic Clerk who handles processing, distribu- tion and coding of reports and citations. 0 The Office of Traffic Safety will fund the following seven (7) addi- tional personnel: A. For the entire one -year grant period: 1. (1) Police Lieutenant - to be Commander of the entire Traffic Section, including the Lieutenant who is assigned as Traffic Analyst. 2. (1) Police Sergeant - who will be assigned as field supervisor for direct supervision of on- the - street traffic enforcement. B. For ten (10) months of the grant period, commencing September 1, 1973: 1. (2) Police Officers - Accident'Investigation. 2. (2) Police Officers -Motor Officers for traffic enforcement. 3. (1) Police Officer - Traffic Investigator for plainclothes follow -up investigation. The following phases will be performed during the Traffic Accident Reduction Program: Phase I - Organization. Establish the Traffic Services Section and transfer eleven (11) existing patrol personnel to the section. Create position of Traffic Section Commander to be staffed by one (1) Police i 0TS -F -1 (PEV. 12/71) N _. SCHEDULE A �`�� PROJECT DESCRIPTION " i Lieutenant to command the section. Create position of Traffic Sectio Supervisor to be staffed by one (1) Police Sergeant to supervise ex- isting personnel. Transfer Lieutenant and Sergeant to Traffic Ser- vices Section to fill these positions,'bringing total Traffic Service Section personnel strength to thirteen (13). Hire and train seven (7) new department personnel for operational status.. Obtain necessar. equipment. Phase II - Initial Implementation. Analyze computer assisted traffic data.. Review existing programs to determine effectiveness. Develop initial operating procedures and training programs. Phase III - Traffic Section Operational. Create and fill five (5) additional Police Officer positions (two (2) Accident Investigators; two (2).Motor Officers; and one (1) Traffic Investigator) to provide for adequate manpower. These positions will bring total Traffic Ser- vices Section personnel strength to eighteen'(18). Implement on a fully .operational status investigation, enforcement•and prevention programs. Make any minor adjustments necessary. Phase IV - Final Report.. Production of a final report-which will review the accomplishments of the project in relationship to the stated objectives, the method of programs implemented* and an eval- uation of the final operational system. . Method of Evaluation Quarterly evaluations will be prepared covering the project in terms of objectives, phase programs, and difficulties encountered. These reports will be prepared by project staff and reviewed and approved by the Project Directo4 and by the City Manager's Office for contract compliance.. The final report.will review the total project and evaluate it in terms of: 1. "..Objectives met. 2. Difficulties encountered. 3. Effectiveness of the programs generated. 4. Value.of the programs to the police department and concerned city agencies in relation to their decision- making functions. 5... Proposal for future improvement. 6. Overall project accomplishments.* 7. Potential and actual accident reductions. 8. Cost savings to the Citv. CTS -F -1 (REV. 12)71) SCHEDULE Al Priority Statement,- Explain what type of priority this project has in your jurisdiction. The City of Newport Beach places maximum priority on this grant for effective utilization of computer assisted traffic data (Project TRIP). At the end of the grant period the City will assume the total responsi- bility in maintaining the level of services provided by the Traffic Accident Reduction Program. IAgency Contribution - Explain what services or funds are being contributed by your agency in support of this project. a.Y vvas �i iuu. �.viao. The City has kept the requested grant funds to a minimum. The City will contribute in kind match during the grant period to cover additional per- sonnel salaries, academy training tuition, staff office equipment, and indirect operating costs not exceeding 108 of personnel salaries. In kind match by the City will be in excess of $285,000 and is broken down as follows: Personnel Salaries FY -1 (1) Police Lieutenant 18,432 (4) Police Officers 55,004 (5) Police Motor Officers 72,180 (1) Police Clerk 8,409 Benefits @ 30.58 46,978 Total TTU T, 002 Replacement Officers: (Training and salary of replace- ment officers for grant- funded personnel for six month training period) Academy Training Tuition: (7) Police Officers @ 1,200 8,400 Salary: (7) Police Officers for 6 months @ 898 37,716 Benefits @ 30.58 11,503 Total T-57-16 I-9- OTS -F -1 U 0TS -F -1 (REV. 12/71) 1 / ✓V {`V ' -. SCHEDULE A -1 PROJECT DESCRIPTION h`� PART t - Item 6 Direct Costs i (2) Each Desks, double' pedestal for use by Traffic $ 360 Lieutenant and Sergeant (1) Each Desk, with typewriter shelf;',for.use by 240 Traffic Clerk.. (2) Each Chairs, for Traffic.Lieutenant and Sergeant 170 Desks. (1) Each Chair, for Traffic Clerk's Desk 60' (4) Each Chairs, for use in Traffic Lieutenants 260 Offices (1) Each.Typewriter, for use by,Tra£fic Clerk 575 (1) Each Table, for use by Traffic Investigator 105 (1) Each Table, for use.by Traffic Lieutenant 150 (1) Each File cabinet, for use by Traffic Lieutenant 145 Total $2.,065 Indirect Operating Costs 108 of Personnel Salaries 25,022 Total City Contribution $285,709 U 0TS -F -1 (REV. 12/71) SCHEDULE B Detailed Budget Estimat? PART 1 - Item 7 Budoet Detail Page 1 Fiscal Year Estimates Total. Cost Cost Category To Project FY -] !TT-2 FY -3 A. Personnel Costs .POSITIONS AND SALARIES 1 - Police Lieutenant @ 100% $18,432 $ 18,432 Monthly salary $1,536 1 - Police Sergeant @ 100% 15,924 15,924 Monthly salary $1,327 5 - Police Officers @ 100% 57,300 57,300 Monthly salary $1,146 Total salaries 91,656 91,656 EMPLOYEE BENEFITS 30.5 % 27,955 27,955 Total Personnel Costs $119,611 $119,611 B. Travel rxpensP Total Travel Expense C. Contractual. Services Total Contractual Services SCHEDULE B Detailed Budget Estimate PART 1 - Item 7 Budget Detail Page 2 Cost Category Fiscal,Year Estimates Total Cost To Project FY -1 FY -2 FY -3 D. Other Direct Costs 3.Each Police Specification Patrol Cars for Traffic Investigation and Supervision ($3,600), Roof Lights ($343), Radar $1,785), Radio Packages (UHF Radio, Encoder, Teleprinter) ($3,319), Unitrol 800 ($275), Accident In- vestigation Equipment (Camera & Accessories, Rolatape, Foot Sur- vey Meters) ($675), Spotlight ($25) Total @ $10,022 $30,066 $30,066 2 Each Police Traffic Motorcycles ($2,900), Radio Package (UHF ,.Radio, M/C Encoder) ($2,185), Carriers ($45), Boxes ($80) Total @ $5,210 10,420 10,420 Equipnent for Accident Follow -up Investigator 1 Each Camera & Accessories 425 425 1 Each 100 -Ft. Steel Tape Masure 16 16 Accident Prevention Equipment 500 500 2 Each Films (Bicycle Safety) Total Other Direct Costs $41,427 $41,427 E. Indirect Costs Total Indirect Costs TOTAL BUDGET ESTIMATE All Categories $161,038 $161,038 OTS -F -1 (REV. 12/711 SCHEDULE B -1 Budget Narrative A Police Lieutenant will be appointed to act as Traffic Section Commander. The Lieutenant will direct and coordinate the acti- vities of the traffic section. A Police Sergeant will be appointed to provide direct field supervision over section personnel. One additional policeman will fill the position of traffic investiga- tor, handle accident follow -up investigation and prepare.statis- tical reports. Two patrolmen will fill the position of accident investigator, and two patrolmen will fill the position of motor- cycle traffic enforcement officers. The patrol cars and two motorcycles will be purchased for use by Traffic Section personnel. 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N 1 HyUSia ro A I 0O . 9> O U� 41 r � O V >y O •H O 0 -r{ iJ O H ro ro r1 to N %I34 PQO7. r1 '.9 3 b iJ a ro•rl •r4 ri C\\\\\ 'J '�?'J>> a ro 4J �✓ r-1 .ti 2a C. rte. }�.a 0 a0 a° u �0 - 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 I I I I I I 1 1 1 i-I O I I I U •r1 1 W C: I N N 1 .--1 ro I •n•. -I 1 U •p 0 ri 1 04J ri O 1 S4 N U S4 U I O N Dr 0 1 4J 10 U c, q N > O O •r< aJ O c aDaoz P ' > >s' ri rd V H u O 0 N roro U a ro v 0 ri U 0 •.i W H rd r-I .rl ro ro 4-I O a ro +.I rd a California Traffic Safety Program Equal Opportunity Assurance with Regard to the Highway Safety Program Pursuant to the requirements of Section 22(a) of the Federal -Aid Highway Act of 1968, the City/ % of Newport Beach acting through its chief administrative officer, desiring to avail itself of the benefits of Chapter 1, Title 23, United States Code, and as a condition to obtaining the approval of the Secretary of Transportation and Governor of California of any highway safety projects as provided for in Title 23, United States Code, Section 105(a), hereby gives its assurance that all provisions of Equal Opportunity Assurance with regard to the Highway Safety Program stated in Appendix S of the Administrative Manual for Highway Safety Program Projects will be complied with fully. SIGNATURE: /L�� l��l 1 �l! U Title City Manager Chief Administrative Officer City /MMLY, Newport Beach __ California Traffic Safety Program Application of the Hatch Act to State and Local Agencies Receiving Funds Under the Highway Safety Act of 1966 This.is to certify that all employees of this agency whose principal employment is in connection with any Highway Safety Project financed in whole or in part by loans or grants under the Highway Safety Act of 1966 has been made aware of the.pro- visions of Section 12(a) of the Hatch Act (5.U.S.C. 118k(a)). SIGNATURE: Yro—ect Director ty of Newport Beach Agency State of California Business and Transportation Agency OFFICE OF TRAFFIC SAr' E'i'Y CERTIFICATION OF NO.d- EUPLICATION OF GRANT nND EXPENDITURE This is to certify that the City of Newport Beach City - County - District, etc. has no ongoing or ecmpleted projects under agmeuent with TOPICS, CCCJ (LEAP), ML or other federal fund sources, which duplicate or overlap any work contemplated or described in this Traffic Safety Project titled, Traffic Accident Reduction Program It is further agreed that any pending or proposed request for other federal grant funds which would duplicate or overlap work under this Traffic Safety Project, will be revised to exclude any such duplication of grant fund expen- ditures. It is understood that any such -duplication of federal fund expenditures sub- sequently determined by audit will be subject to recovery by the Office of Traffic Safety. t �i✓ C` L March 29, 1973 Signature Date Robert L. Wynn, City Manager OTS -F -37 OLL 18 19R CITY OF NEWPORT BEACH By the CITY COUN,:;1L OFFICE OF THE CITY MANAGER CITY OPW NOWWVON>T R;4C.IA December 18, 1972 TO: MAYOR AND CITY COUNCIL FROM: City Manager SUBJECT: DEPARTMENT OF TRANSPORTATION GRANT RECOMMENDATION: COUNCIL AGENDA H -30) Adopt a resolution approving the submission of a grant to the Office of Traffic Safety (OTS), Department of Transportation (DOT) for the implementation of a Traffic Accident Reduction Program. DISCUSSION: During the 1972 -73 budget sessions Council approved seven (7) police officer positions, but did not appropriate funding to those po- sitions pending approval of a grant by the Office of Traffic Safety. The Police Department has now completed a draft of this grant application and wish to submit it to OTS. It is anticipated the City would receive approval in January 1973. The grant would be the mechanism to establish a Traffic Enforce- ment Section in the Patrol Division. Presently traffic functions are assigned to patrol units along with their other responsibilities. Through past studies it has been determined that this is not the most effective method of traffic enforcement. A section totally dedicated to traffic can selectively enforce traffic problems and better reduce accident haz- ards than patrol units can under the present system. The section would be composed of the seven new positions and ten positions shifted over from patrol. These units are assigned a major portion of their time to traffic function now. In total, this section would be composed of 17 men: 2 Lieutenants, 2 Sergeants, and 13 officers, to cover at least two shifts. Initially, the grant was to cover a year's period from January through December 1973. However, the Office of Traffic Safety is now un- certain about receiving adequate appropriations from Conqress next fiscal year; therefore, DOT has offered to finance the total unit (the seven new people and 10 existing people) for six months, from January through June. With this arrangement the City will receive even more money that it would have under the original plan because the existing personnel are at higher salary level. Page -2- The grant application is for approximately $160,990, $117,500 is for personnel costs and $41,400 for related equipment, including cars, motorcycles, and accident investigation equipment. As match, the City would have to guarantee to pick up the salaries of the officers the next 6 months from July 1 through December 30, 1973. If this grant is approved, the City will have a salary sav- ings in the Police Department of almost $120,000. This savings will be applied to the salary costs of the traffic unit next year after the grant funds have been depleted. Since the Police Department has planned to organize this Traffic Section anyway and the positions have been ap- proved in the budget, it would seem advisable to apply for this financial assistance from the Office of Traffic Safety. In order to accept the funds if the grant application is approved, the City Council must adopt a resolution approving the grant and agree to perform the tasks outlined in it. RLW:mm ROBERT L. WYNN Attachment SCHEDULE B Detailed Budget Estimate PART ). - Item 7 Budget Detail Page 1 Fiscal Year Estimates Total Cost Cost Catenory FY -1 FY -2 FY -3 To Project A. Personnel Costs POSITIONS AND SALARIES New 2 -- Police Lieutenant @ 100% 8,772 8,772 Monthly salary $1,462 1 - Police Sergeant @ 100% 7,578 7,578 Monthly salary $1,263 5. - Police Officers @.100% 16,580 116,580 Monthly salary $898 (Minus P.O.S.T. reimburse- ment) $10,360 for training Existing 1 - Police Lieutenant @ 100% 8,772 8,772 Monthly salary $1,462 6 - Police Officers @ 1.00s 41,220 41,220 Monthly salary $1,145 1.- Police Officer @ 1O(". 6,546 6,546 Monthly salary $1,091 1 - Police Officer @ 100% 6,234 6,234 Monthly salary $1,039 1 - Police Officer @ 100% 5,94b 5,940 Monthly salary $990 TOTAL SALARIES 85,292 85,292 EMPLOYEE BENEFITS 34,160 34,160 30.5 Total Personnel Costs 119,452 119,452 B. Travel ExnPnse -0- Total Travel Expense C. Contractual. Services -0- Total Contractual Services OTS-F -1 (REV. 12/71) •� SCHEDULE B Detailed Budget Estimate P:iRT 1 - Item 7 Budget Detail Page 2 Fiscal Year Estimates Total Cost Cost Category To Project FY -1 FY -2 FY -3 D. Other Direct Costs 3 = ea. Police - Specification Patrol Car for Traffic Investi- gation , Radar and Supervision @ $10,027 30,081 30,081 2 - ea. Police Traffic Motorcycles @ $5,210 10,420 10,420 1 - ea. Camera for Traffic Investi- gation Officer 425 425 1 - ea. 100 -ft. Steel-Tape Measure for Traffic Investigation Office 16 16 2 - ea. Films (Bicycle.Safety) 500 500 Total Other Direct Costs •41,442 41,442 E. Indirect Costs -0- ` Total Indirect Costs TOTAL BUDGET ESTIMATE All Categories 160,894 160,894 (YfS -F -1 (REV. 12%11) RESOLUTION No. 7 8 9 4 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH RELATING TO A GRANT APPLICA- TION TO THE OFFICE OF TRAFFIC SAFETY FOR A TRAFFIC ACCIDENT REDUCTION PROGRAM (TARP) WHEREAS, the City of Newport Beach is about to apply to the Office of Traffic Safety, State of California, for funding of a Traffic Accident Reduction Program (TARP); and WHEREAS, the City wishes to authorize such application and establish its agreement to the terms of the approved proposal; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach: Section 1. The City Council hereby authorizes the ap- propriate staff members of the City to make application to the Office of Traffic Safety, State of California, for funding to establish the system, and authorizes the City Manager to execute the. agreement with the Office of Traffic Safety; Section 2. The City Council agrees that the City will abide by any and all terms and conditions required by the Office of Traffic Safety in connection with the TARP program, if City's proposal is approved. ADOPTED this ATTEST: City Clerk day ofd ✓, 19 Mayor DRB:sh 12/12/72 ~-- ' ~ ' ^ ��U�� °--- _ ` - `�',��»' ^^^ - TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 1430 CITY OF NEWPORT BEACH CALIFORNIA DATE _,ply 31. 1972 City Hall 3300 W. Newport Blvd. Area Code 714 673 -2110 Authorized by Resolution No. 9721 , adopted on ,hm 12 1972 Effective date of Contract may 16 1972 Mr TMM Pmunt of Contract Sea Cmtrt. ity Clem r EMPLOYMENT CCWTRACT -43 THIS AGREEMENT, made and entered into this / day of 1972, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY," and RAYFORD SANDERS, hereinafter referred to as "SANDERS ": WITNESS: WHEREAS, CITY desires to employ a systems analyst- programmer to convert the Traffic Information System (Project TRACES) in existence in the City of Redondo Beach, California, into a Traffic Information System (Project TRIPS) for the City of Newport Beach; and WHEREAS, CITY has determined that SANDERS is qualified to perform such conversion; and WHEREAS, CITY desires to retain SANDERS to perform all tasks necessary to complete this project; NOW, THEREFORE, IT IS MUTUALLY AGREED by and between the parties as follows: 1. CITY hereby retains and employs SANDERS to act as a systems analyst- programmer to perform all tasks necessary to complete the Traffic Information System Project. 2. Sanders agrees to perform all tasks necessary to complete this project, including but not limited to the following activities: a. Familiarization and training with the NCR Century series computer which will be utilized in this project. b. Development of operations and procedures manuals for use by personnel of CITY. C. Training of personnel of CITY in the use of the traffic information system. -1- d. Coordination w #h personnel of Applied Tech logy Corporation, Costa Mesa, California, and personnel of 4be,.. City of Redondo Beach Police Department, Traffic Engi ing Department and Data Processing Department. e. Transfer of Redondo Beach systems and programs to CITY's computer system. 3. SANDERS further agrees that he will submit monthly and quarterly progress reports to CITY's Systems & Data Processing Analyst. The monthly reports shall conform to "A -IV" and "D" et forth in the Traffic Safety Project Agreement, a copy of which is attached hereto as Exhibit "I" and by this reference is incorporated herein as if fully set forth. The quarterly reports shall conform to Schedules "A -IV" and "C" as set forth in said Exhibit "I" attached hereto. If, for any reason, any progress report is not in conformity with its respective schedules, CITY may terminate this agreement in the manner set forth in Paragraph 6 herein. 4. SANDERS further agrees that he will not engage in any activity which would constitute a conflict of interest with his employment with the CITY. 5. Subject to acceptance by CITY of each monthly progress report, CITY agrees to compensate SANDERS at the rate of $1,200 per month for the term of this contract. CITY further agrees that upon satisfactory completion of this project, it will remit to SANDERS the amount of $1,600, which amount will constitute a "Satisfactory Completion Payment." CITY's Systems & Data Processing Analyst shall evaluate SANDERS' performance at the conclusion of this.agreement. He shall submit his findings to the City Manager, who shall determine if the "Satisfactory Completion Payment" is to be made to SANDERS. 6. This agreement shall become effective on the 1st day of July, 1972, and shall terminate on the 30th day of June, 1973, unless terminated by the CITY at an earlier date. CITY reserves the right to terminate this agreement at any time. In the event -2- CITY exercises its right of termination, it shall be liable to pay SANDERS only for services rendered prior to the receipt of the Notice of Termination. 7. CITY further agrees and certifies that it has advised all of its employees, whose principal employment is in connection with any Highway Safety Project financed in whole or in part by loans or grants under the Highway Safety Act of 1966, of the provisions of Section 12(a) of the Hatch Act (5 U.S.C. 118K(a)). 8. CITY further agrees, certifies and gives its assurance that all provisions of Equal Opportunity Assurance with regard to the Highway Safety Program stated in Appendix B of the Administrative Manual for Highway Safety Program Projects have been and will be complied with fully. IN WITNESS WHEREOF the parties hereto have executed this Agreement on the date first above written. APPROVED AS TO FORM: Assistant 'ty Attorney CITY O EWPO T EACH,, By: 1 Cit Manager -3- DRB:mh 7/26/72 1 I i I 1 O 0 �` �'', ,, a ''' State of California Safety Office Use Only i' } a Business and Transportation Agency O' t OFFICE OF TRAFFIC SAFETY EM! I; . ,.. s :' =:': TRAFFIC SAFETY PROTECT AGREEMENT Task Numbers CALIFORNIA (Under Section 2907, California Vehicle O STY 89 -564 as amended by Public Law 91 -605) PROGRAM 7V O i PART 1 - (To be Completed by Applicant Agency U • Project Period ?rant Period Traffic Records Implementation Project ZTRIP) Month- Day -Year �` �'', ,, a ''' State of California Safety Office Use Only i' } a Business and Transportation Agency Project Number t OFFICE OF TRAFFIC SAFETY EM! I; . ,.. s :' =:': TRAFFIC SAFETY PROTECT AGREEMENT Task Numbers CALIFORNIA (Under Section 2907, California Vehicle TRAFFIC.: ;'u8 Code, and Section 402(C) of Public Law STY 89 -564 as amended by Public Law 91 -605) PROGRAM 7V PART 1 - (To be Completed by Applicant Agency 1. Project Title 4. Project and Grant Periods Project Period ?rant Period Traffic Records Implementation Project ZTRIP) Month- Day -Year Month -Day -Year From: 7 -1 -72 From: 7 -1 -72 2, Name of Applicant Agency To : 6 -30 -73 To 6 -30 -73 City of Newport Beach' Federal Funds Reguested 3. Agency Unit To Handle Project Project Period Grant Period Police Department $559370 $55,370 6, Project Description (Summarize the proposed project plan covering the objectives, method of procedure, evaluation and end product in approximately 100 words) In order to provide current, meaningful data for the administration of the traffic en- forcement and engineering functions, the City of Newport Beach plans to transfer an existing automated traffic records system and implement it in Newport Beach. The im- plementation will be supervised by City forces with the grant providing a traffic re- cords clerk, a temporary systems analyst, key punching services and fees for systems orientation by an outside consultant. The results of this effort will be an operational automated traffic records system to provide accident /citation correlation and traffic accident information for selective enforcement and traffic engineering decision making. 7. ACCEPTANCE OF CONDITIONS - The provisions on the Reverse Side Hereof Constitute a part of this agreement., A. Project Director B. Authorizing Official of Applicant Agency Name B. J. Glavas Phone(714)673 -2110 Name Robert L. Wynn Phone(714)673 -2110 Address ext. 252 Address ext. 201 City of Newport Beach City of Newport Beach 33 Newport Boulevard 3300;-Newport Boulevard Ne ort Beach, a ifor 92660 Newpoj't` Beach_ Calf 92660 oL Si Ir�j*a Signature' \ =1 ; .1 L ' itle Chief of Police Title, City Manager C. Fie or Accounting Official D. Office Authorized to Receive Payments Name George Pappas Name Finance Dept. Title Finance Director Address 3300 Newport Boulevard Phone No. (714) 673 -2110 ext. 231 Newport Beach, California 92660 8. ATTACHMEMrS Project Description Schedule A Task and Cost Summary Schedule D Detailed Budget Schedule B Hatch Act and E.O.A. Forms Time and Cost Estimate Schedule C � I EXHIBIT 11 I" 2. It is underetood and agreed by the Project Director and Authorising Official that any grant received as a result of this agreement is subject to all Federal aid State regulations governing grants and to.those controls expressed in the California Traffic Safety. Grant Program Manuals which include, but are not limited to: a. Only verified participating costa resulting from activities described in this Agreement will be eligible for reimbursement; b. Progress Reports must be submitted by the Project Director to the Office of Traffic Safety' on January 5, April 5, July 5, and October 5, during each year of project operation; e. All project accounting records and supporting documents must be retained for audit purposes for at least three years after receipt of final payment. d. A final project report must be submitted to the Office of Traffic Safety within 60 days after the o termination date of the project. 2. No alteration or variation of the terme of this contract shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement o not incorporated herein, shall be binding on any of the parties hereto. ° 0 �nh �r j� n t., nerr' .. ( i 1 . ti S i 1 n'r n ri nn in �.� IDENTIFY THE PROBLEM ; IThe City of Newport Beach is located on the Pacific Coast, in the County of Orange. It is approximately twenty miles south of the City of Long Beach and approximately eighty miles north of San Diego. The main arterial highway in and out of Newport Beach is State Route No. 1, Pacific Coast, ."'Highway.. There are no freeways to provide transient traffic relief. Be- cause of the intrinsic recreational values and desirability, the,City flux -. uates in population from 54,320 to 70,000, with a tourist population of 25,000 to 100,000 per day. Of the total area of the city, which is 37; miles, 22 miles of this is in waterways. This unique geographic feature ac- counts for having over 200 miles of streets and alleys. i he City was incorporated in the year of 1906 and was chartered in 1953; During these years, the original streets were developed wig houtlthe behefit of professional engineering and planning. Subsequently, this condition' has presented traffic flow and congestion problems, not to mention inadequate parking facilities. These conditions are,acceJC,r��ed during peak population periods because of the generated traffic flow that filters into this city for recreational activities from the three freeways that are approximately six to twelve miles to the north of Newport Beach. Due to these conditions, . there has been a severe increase of 513% in traffic accidents in the last ten years, which resulted in an average of 2300 accidents per year. TEN YEAR PROJECTION of .o = TRAFFIC ACCIDENTS IR NEWPORT BEACH, CALIF. (Based on an average 6% increase „per year) { Projected 79% increase over 10 years. YEAR is 0 o OTS —! -1 (PEV. 12/71) -.Item i f � 0 SCHEDULE A PROJECT USCRIPTION • I. On the basis of accident cost analyses of the State of CaliforniaG0ivision of Highwayt and the Newport Beach Police Department traffic accident records, the local economic impact of reported accidents is approaching $3 million per year. Following is a summary tabulation of the data: Property damage accidents $1,026,900 $1,078,000 $1,139,600 (average cost $700) Injury accidents 1,343,200 10,350,100 1,444,400 (average cost $2300) Fatal_ accidents (average cost $70,000) 420,000 140,000 210,000 $2,790,100 $2,568,100 X2,794,000 This increase in accidents and traffic movement has created a.voluminous manual traffic record system. Staff has.been unable to generate current traffic information from the volume of records created by the traffic sit- uation described above. II. ATTEMPTS TO SOLVE THE PROBLEM There have been minimum attempts to solve this increased day -to -day problem because of unavailable manpower and the complexity of a project of this magnitude. Selective enforcement of critical areas were derived from hand counts with minimum statistical information that cannot be maintained in an up -to -date manner. In addition, there has been mininum traffic education of field forces, primarily because the data compiled by such means as pin maps or traffic flow counts are not always current. Monthly records that are made are minimal. Consequently, these techniques are no longer adequate to pro vide the management information necessary to keep up with the traffic problem. Efforts that were a8empted in the past were in due to late data, non - existent information and lack of manpower to effectively implement programs. There has been no expedited method to properly evaluate the effects on traffic control or value of traffic efforts. The Stata of California has initiated a Statewide Integrated Traffic Records System based on data taken from the Traffic Collision Report, Form 555. Al- though the City uses Form 555 for traffic collision reports, all indications are that the quarterly summaries from the State will not be adequate for managemelt's use. In the first place, once every three months is not timely enough to allow proper decision making regarding traffic enforcement and engineering, especially in a city with a high seasonal traffic variation. Second, the report only lists locations where there have been over five accidents; from a safety standpoint this is not a true picture of the accident CYPS -F -1 (REV. 12/71) rs a o c O i On the basis of accident cost analyses of the State of CaliforniaG0ivision of Highwayt and the Newport Beach Police Department traffic accident records, the local economic impact of reported accidents is approaching $3 million per year. Following is a summary tabulation of the data: Property damage accidents $1,026,900 $1,078,000 $1,139,600 (average cost $700) Injury accidents 1,343,200 10,350,100 1,444,400 (average cost $2300) Fatal_ accidents (average cost $70,000) 420,000 140,000 210,000 $2,790,100 $2,568,100 X2,794,000 This increase in accidents and traffic movement has created a.voluminous manual traffic record system. Staff has.been unable to generate current traffic information from the volume of records created by the traffic sit- uation described above. II. ATTEMPTS TO SOLVE THE PROBLEM There have been minimum attempts to solve this increased day -to -day problem because of unavailable manpower and the complexity of a project of this magnitude. Selective enforcement of critical areas were derived from hand counts with minimum statistical information that cannot be maintained in an up -to -date manner. In addition, there has been mininum traffic education of field forces, primarily because the data compiled by such means as pin maps or traffic flow counts are not always current. Monthly records that are made are minimal. Consequently, these techniques are no longer adequate to pro vide the management information necessary to keep up with the traffic problem. Efforts that were a8empted in the past were in due to late data, non - existent information and lack of manpower to effectively implement programs. There has been no expedited method to properly evaluate the effects on traffic control or value of traffic efforts. The Stata of California has initiated a Statewide Integrated Traffic Records System based on data taken from the Traffic Collision Report, Form 555. Al- though the City uses Form 555 for traffic collision reports, all indications are that the quarterly summaries from the State will not be adequate for managemelt's use. In the first place, once every three months is not timely enough to allow proper decision making regarding traffic enforcement and engineering, especially in a city with a high seasonal traffic variation. Second, the report only lists locations where there have been over five accidents; from a safety standpoint this is not a true picture of the accident CYPS -F -1 (REV. 12/71) rs SCHEDULE .A PROJECT DESCRIPTION -MRrA - _Item 6 situation. Finally, there are no correlations between accident locations and citations, which is .vital for selective enforcement. However, the re- ports will supply good summaries for•statistical purposes and some engineering studies. III. PROJECT OBJECTIVES u f A. The primary objective of this project is.to incorporate and implement an existing traffic records system to collect, evaluate, publish and dis- seminate all information that is relative to the traffic conditions Itn the city, e B. Provide an automated traffic record system that is easy to utilize and maintain and generates timely information necessary for accident and citation analysis. 1. Produce reports on a timely basis, monthly, which wi1.1•provide the traffic engineer with information regarding causative factors of accidents, type of accidents, and high incident locations. 2. Produce reports on a weekly and /or monthly basis which will provide.the Police Department with information for selective enforcement•decision making; and evaluation of the activities of the individual officers. Therefore, the data should include: a) c� d e f 9 Accident cause Time and date of occurrence- Location of accidents, particularly high incident -locations Data by patrol area Accident type versus citation.correlation by location Collision locations by street and intersection Citations.wr.itten classified by violations officer, time of day and type of collision, . C. Automate the traffic records system in order to maximize the information available from the traffic data and to apply this in a selective manner to the 'enforcement and corrective engineering of traffic problems through- out the City of Newport Beach to reduce the number and severity of traffic accidents. IV. METHOD OF PROCEDURE The following phases will be performed during the Traffic Records Im- plementation Project: Phase 1 - Or aniz ation. Employ a typist clerk to fill the position OT tr al=fic records clerk and assign her to the Police Department records section for training and traffic records file maintenance. 0 015 —P -1 (PEV. 12/11) SCHEDULE A PROJECT DESCRIPTION ....... ...... ._ _ Employ's systems analyst /programmer to work on a contractual basis for the duration of the project to perform the necessary systems analysis for conversion of the program. Organize a project task 'force to include the Police Department records section supervisor, the Finance Department's systems analyst, the traffic engineer and other personnel as required. , One member of'the task force will be designated as project director. Enact contract with an outside con- sultant to provide an orientation of the traffic records system to the task force, traffic records clerk, and data processing personnel.. The consultant is primarily for project indoctrination including a work plan for implementation of the program. Phase 2 - Requirements Analysis. The task force will prepare a de- tailed analysis of current operating procedures, including enforcement and engineering functions and associated record keeping. This analysis will provide a basis of comparison with the automated traffic records system to be implemented in order to highlight any processing, data collection or operating procedures which must be altered in order to be compatible with the automated system. Since the NCR Century 200 Computer is relatively new on the market, conceivably the systems analyst/ programmer selected may not be familiar with its operating pro- grams; therefore a contingency training allotment has been provided to send him to the NCR Training Center._ Phase - 5 stems Review. The systems consultant will provide documents- , ton o 3 t e existing automated traffic records system and will thoroughly orient the project team as to the steps for implementation of the pro- gram (work plan), difficulties to be encountered, data conversion require - ments and documentation procedures. The systems consultant will also provide training to the traffic records clerk for data preparation, the systems analysts and programmers, for systems operation and mainten- ance and user agencies for proper utilization of the output reports. Phase 4 System Alteration. The project task force, with possibly some assistance from the consultant, wild resolve any conflict between the automated traffic records system and existing operational procedurgs,': reporting and record system. The traffic records clerk will begin cod- ing and preparing the records for key punching. S Phase 5 - stems Implementation. System debugging and machine check -." out o a system programs and full -cycle system operations will be conducted. Final review by city data processing staff and operation personnel of all systems procedures flow charts and documentation will be conducted. The majority of the key punching of the program and of the traffic records historic file for the past three years will be completed by an outside agency. 0 NS -r -1 (PEV. 12/71) u 0 SCHEDULE A PROJECT DESCRIP'S Phase Traffic Records*S stem - Operational. Normal day -to -day operation of the automated traffic records system for production of-the required traffic reports. Any minor adjustments to the program which become evident will be implemented. Phase 7 - Final Report. Production of a final -report which will review the accomplishments of .the project in relation to the stated objectives, the method of procedures utilized and an evaluation of the final operational system. V. METHOD OF EVALUATION Quarterly progress reports will be prepared covering the progress of the project in terms of objectives, phase-progress, task definitions and dif- ficulties encountered. These reports will be prepared by the Project Staff and reviewed and approved by the Project Director, the Police Department and Traffic Engineer for user acceptance, and by the City Manager's Office for contract compliance. The final'report will review the total project and evaluate it in terms of: •1) Objectives met 2) Difficulties encountered 3 Effectiveness of the reports generated 4; Value of the reports to the Police Department and Traffic Engineer in relation to their decision- making.functions. 5) Proposal for future improvement 6) Overall project accomplishments 7 Potential accident reductions 8) Cost savings to city. VIc CITY CONTRIBUTION Police Re, artment. The Police Department will. designate'the supervisor rom tie Recor s Section as their representative on the task force. The supervisor will be responsible for training and supervising the traffic records -clerk. The supervisor will also advise task force on present re- cord'keeping procedures and future record report utilization. The Police Department traffic supervisor will also advise the task force on user re- quirements. The Chief of Police will review all progress reports. Data Processing Section - Finance Department. The data processing analyst wi supervise the temporary systems /analyst hired for this project. The data processing analyst, programme0 nalyst and the two key punch operators will be continually involved in the implementation of this project, as required. The.data processing staff will be thoroughly trained to operate and maintain the system after the project year has ended. OTS -F -1 (BEV. 12/71) i SCHEDULE A PROJECT DESCRIPTION FART 1 - Item 6 Cger's Office. The City Manager's office will review all progress reports to insure contract compliance, The City Manager's.office will also perform whatever grant liaison is required with outside agencies. Public Works Department. Public Works Department will designate the Traffic.. ngineer as its representative on the task force. Finance De artment. The Finance.0epartment will be responsible for and will' o prepare all udgetary reports as required by the Office of Traffic,Safety. VII. PRIORITY o . The City of Newport Beach.places top priority on this grant for'the following reasons: 1. The safety,of the citizens and the high property loss caused by traffic* accidents is of.great concern to the City Council. 2. Without a viable traffic records system it would be impossible for the City to adequately analyze selective enforcement and traffic engineer'problems. .It is hoped that after the implementation of this system that future projects will.allow the City to alleviate the 'deficiencies in the area of traffic personnel and traffic engineering studies. 3.: In comparison to all other data processing programs being implemented by the City, this system takes second priority only to those vital to City operation (payroll, utility billing; accounting). •, is .. • j' i Ral OTS —F -1 (PEV. 12/71) i � 1 Fiscal YFar Estimates Total Cost Cost Catenory FY-1 FY- FY-3 To Proiect A. Personnel Costs POSITIONS AND SALARIES Police Clerk @ $576 per month $ 6,912 $ 6,912 C. Contractual Services Systems Analyst /Programmer Systems Consulting Services rl'otal Contractual Services $16,000 $169000 4,500 4,500 $20,500 $209500 aTS -F -1 (REV. 12/71) EMPLOYEE BENEFITS $ 2.108 $ 2,108 30.5 % $ 9,020 $ 99020 Total Personnel Costs B. Travel rxnensp Mileage, City car to Costa Mesa, Redondo Beach, etc. @ 10t per mile, for 4,000 miles $ 400 $ 400 $ 400 $ 400 Total Travel Expense C. Contractual Services Systems Analyst /Programmer Systems Consulting Services rl'otal Contractual Services $16,000 $169000 4,500 4,500 $20,500 $209500 aTS -F -1 (REV. 12/71) STATE OF CALIFORNIA— BUSINESS AND TRANSPORTATION AGENCY RONALD REAGAN, Govwmr OFFICE OF TRAFFIC SAFETY P.O. BOX 865, SACRAMENTO 95804 April 13, 1973 B. J. Glavas, Chief Newport Beach Police Department 425 - 32nd Street Newport Beach, California 92.660 Dear Chief Glavas: Project No. 107306 Your request for a budget revision for your Traffic Records Implementation project has been approved. It is understood that no additional funds are involved. Enclosed for your records is the revised sheet of your project agreement. If you have any questions, contact Mr 445 -9734. Sincerely, W �W L. G: TURNER, Chief Office of Traffic Safety Enclosure George Smith at (916) SCHEDULE B Detailed Budget Estimat* PART I - Item 7 Budget Detail Page 2 Fiscal Year Estimates Total Cost Cost Category To Project FY -1- FY -2 FY -3 I D_ Other Direct Costs Magnetic disks, 6 @ $325 $ 1,950 $ 1,950 Data Processing supplies: Forms, cards, miscellaneous supplies 1,600 1,600 Computer time - 320 hours @ $25 per hr. 8,000 Printing -0- .,8,000 -0- Data Preparation & Key Punching 11,500 11,500 Training at NCR on the Century 200 operating system for Systems Analyst/ Programmer plus associated computer manuals 1,500 11,500 Total Other Direct Costs $24,550 $24,550 E_ Indirect Costs 10% of salaries $ 900 $ 900 Total Indirect Costs $ 900 $ 900 TOTAL BUDGET ESTIb12.TE All Cate7orics -- -- _ $55,370 .'55 370 -- - Revised - See letter of April 13, 1973 0TB -F -1 (RV. 12/71) y . i r ' 1 SCiFLULE B Detailed Budget Estim f PART 1 - Item 7 Bud t Detail Page 2 Fiscal Year stitnates Total Cost Cost -Zategory To Project FY -1 -2 FY -3 D. Other Direct Costs Magnetic disks, 6 @ $325 $ 1,950 $ 1.950 Data Processing supplies: ; Forms, cards, miscellaneous supplies 1,200 19200 ° Computer time - 180 hours @ $25 yer hr. 4,50 4.500 Printing 40 400 ' Data Preparation & Key Punching 15,0 0 159000. Training at NCR on the Century 200 operating system for Systems Analyst /, ! Programmer plus associated computer 15500 ° manuals 1;500 U { Total Other Direct costs $24,554 $249550 E. Indir- ct Costs 10% of salaries $ 900 $ 900 Total Indirect Costs $ 900 $ 900 TOTAL BUDGET ESTIMATE All Cate3ories $55,370 $55,370 ON r w!r 154 t rn :). M 0 � N N p^i L r•r p U W a41 w� •6 ►1 U to U C >4 ro iJ C X ro tll M E+ U M iJ O 0 a O sa of i .a w 0 0 . 1 fA 0 UE e rn co C m 00 Ln m Aj is ui w %o .� Ln O +i► +r► E aJ u v m Ln Ln Ln Ln in o Ln o N JJ n n n N N O n O •A dl N 'O O - C V 401, - , . M M V d d JJ Ln Ln Ln Co O Ln Ln � UIA N sf O .-r N 1n L •A O w w w w on U .+ �o Mw M ri m a O ,4 C7 ro N � m W JJ u Cl O O O O C/ O - O U .A LO E ro D � N n O O Lnn w Ln w Q $4 H L Cl w w - C to M N W U O v - E U) v N N N O O On O Cl O ro 41 $a�( rr .r N U E vf. - ar► n} r4 v +� Rw Ln n n N N Cl n O U1 O r� w w w w w U N N d q 44 M to to �o 40 to mo .o 3 a F aay 4 aJ -M 4 .ti N M v Ln W r� wa � a .a w 0 0 . 1 I California Traffic Safety Program Application of the Hatch Act to State and.iocal Agencies Receiving Funds Under the Highway Safety Act of 1966 3 This is to certify that all employees of this agency whose J: principal employment is in connection with any Highway Safety Project financed in whole or in part by loans or grants under the Highway Safety Act of 1966 has been made aware of the pro- visions of Section 12(a) of the Hatch Act (5.U.S..C. 118k(a)). SIGNATZ I a I I .. OTS -F-23 i I California Traffic Safety Program Application of the Hatch Act to State and.iocal Agencies Receiving Funds Under the Highway Safety Act of 1966 3 This is to certify that all employees of this agency whose J: principal employment is in connection with any Highway Safety Project financed in whole or in part by loans or grants under the Highway Safety Act of 1966 has been made aware of the pro- visions of Section 12(a) of the Hatch Act (5.U.S..C. 118k(a)). SIGNATZ I a I I .. OTS -F-23 i i - California Traffic Safety Program Equal'Opportunity Assurance with Regard to the Highway Safety Program Pursuant to the requirements of Section22(a) of the Federal -Aid . Highway Act of 1968, the City/Z=" of: Newport Beach acting through its chief administrative officer,, desiring to avail itself of the benefits of Chapter 1, Title 23, United States Code, and as a condition to obtaining the approval of the Secretary of Transportation and Governor of California of any highway safety projects as provided for in Title 23, United States Code, Section 105(a), hereby gives its assurance that all provisions of Equal Opportunity Assurance with regard to the Highway Safety Program stated in Appendix B of the Administrative Manual for Highway Safety Program Projects will be complied with fully. SIGNATURE: Title City Manager Chief Administrative Officer City /00"JG&% Npwnnrt Beach .. o I ,II OTS —Z-24 . .o i - California Traffic Safety Program Equal'Opportunity Assurance with Regard to the Highway Safety Program Pursuant to the requirements of Section22(a) of the Federal -Aid . Highway Act of 1968, the City/Z=" of: Newport Beach acting through its chief administrative officer,, desiring to avail itself of the benefits of Chapter 1, Title 23, United States Code, and as a condition to obtaining the approval of the Secretary of Transportation and Governor of California of any highway safety projects as provided for in Title 23, United States Code, Section 105(a), hereby gives its assurance that all provisions of Equal Opportunity Assurance with regard to the Highway Safety Program stated in Appendix B of the Administrative Manual for Highway Safety Program Projects will be complied with fully. SIGNATURE: Title City Manager Chief Administrative Officer City /00"JG&% Npwnnrt Beach .. o I ,II OTS —Z-24 . .o 0 RESOLUTION NO. 7 7 2 1 • � Al A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH RELATING TO A GRANT APPLICA- TION TO THE OFFICE OF TRAFFIC SAFETY FOR A TRAFFIC RECORD IMPLEMENTATION PROJECT (TRIP) WHEREAS, the City of Newport Beach is .about to apply to the Office of Traffic Safety, State of California, for funding of a Traffic Record Implementation Project (TRIP); and WHEREASE, the City wishes to authorize such application and establish its agreement to the terms of the approved proposal; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach: Section 1. The City Council hereby authorizes the ap- propriate staff members of the City to make application to the Office of Traffic Safety, State of California, for funding to es- tablish the system, and authorizes the City Manager to execute the agreement with the Office of Traffic Safety; Section 2. The City Council agrees that the City will abide by any and all terms and conditions required by the Office of Traffic Safety in connection with the TRIP program, if City's proposal is approved. ADOPTED this 12th day of June , 1972. Mayor ATTEST: City Clerk DON dm 6/6/72