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HomeMy WebLinkAboutC-1461 - Modification of Traffic Signal at the Intersection of San Joaquin Hills with MacArthur BoulevardJuly 10, 1972 " (It4) TO: CITY COUNCIL FROM: Public Works Department SUBJECT: TRAFFIC SIGNAL MODIFICATION AT THE INTERSECTION OF SAN JOAQUIN HILLS ROAD WITH MAC ARTHUR BOULEVARD RECOMMENDATION: Adopt a resolution authorizing the Mayor and City Clerk to execute a cooperative financing agreement with the State Division of Highways for the subject project. DISCUSSION: On May 22, 1972, the Council authorized the staff to negotiate cooperative financing agreements with the State Division of Highways for updating of the traffic signals on State highways at five locations within the city. The subject location was included in this group. The proposed project will provide for a double left turn lane on southbound MacArthur Boulevard and modernization of the traffic signal detection system, The State Division of Highways will prepare the plans and specifications and administer the contract. The estimated construction cost of the project is $21,000. The estimated cost of the city's share is $10,000. The actual amount of the city's share of the construction cost will be determined after completion of the work and will be in the relationship of the number of legs of the intersection under city jurisdiction to the total number of legs in the intersection. Sufficient funds for the city's share of the construction cost are included in the 1972 -73 capital improvement budget (Gas Tax Fund). 1• � Jo YT. in P irector Ll TO: CITY ATTDR'WEY FROM: Public Works Department June 29, 1972 SUBJECT: AGREEMENT FOR HODIFICATIOI OF TRAFFIC CONTROL SIGNAL AT THE INTERSECTION OF SAN JOAIUld RILLS ROAD UIT'i `AC ARTHUR BOULEVARD Attached are four copies of the subject agreement and a copy of the Mate's transmittal letter. Please review the agreement and if acceptable, approve and forward with the State's transmittal letter to tie City Clerk. If not, return them for revision. In addition, please prepare the necessary Council resolution authorizing the ;ayor and City Clerk to execute the agreement. This agreement is scheduled to be submitted for Council consideration at their July 10, 1972 meeting. A. Council memo will be prepared by the Public Works Department explaining the proposed modifications. If you have any questions or require additional information, please contact me. William B. Dye Project Engineer WBD /bg Att. STATE OF CALIFORNIA — BUSINESS AND TRANSPORTATION AGENCY RONALD REAGAN, Governor DEPARTMENT OF PUBLIC WORKS DIVISION OF HIGHWAYS o DISTRICT 7, P.O. BOX 2304, LOS ANGELES mac 90051 June 29, 1972 7- ORA -73 0.8 MacArthur Boulevard at San Joaquin Hills Road 07364 - 310001 T -4lo8 Mr. Joseph T. Devlin Director of Public Works City of Newport Beach 3300 West Newport Boulevard Newport Beach, CA 92660 Dear Mr. Devlin: Reference is made to proposed modification of traffic control signal system and channelization at the intersection of San Joaquin Hills Road with MacArthur Boulevard. Attached are the original and six copies of a City -State Participation Agreement No. 2916 covering costs. Please sign the original and first two copies of this agreement. When the agreement is executed on behalf of the City, please return the original and two copies of the agreement and three certified copies of the resolution by the City Council authorizing approval of the agreement. A draft of this agreement was reviewed by your office. After execution by the State, one copy of the fully executed agreement will be returned for your files. Very truly yours, CAROL J. SCHUMAKER District Traffic Engineer Traffic Department W: bb Attachments c TO: Public Works Department FROM: City Clerk 0 Date August 15, 1972 SUBJECT: Contract No. 1461 Project Sipial lbaficatic-m. M3cAr`hu r/Srn Jnw�uir. Fill? Id Contractor: State of California, Division of Highways Address: District 7, P. 0. Sox 2304, las Angeles, 90051 Amount: See contract Effective Date: July 10, 1972 Resolution No. 7760 Laura Lagios LL-.dg Att. cc: Finance Department Q 07- Ora -73 0.8 07364 - 310001 MacArthur Boulevard at San Joaquin Hills Road District Agreement No. 2916 THIS AGREEMENT, FADE AND ENTERED INTO THIS J L1_y DAY OF L-1 19 % Z- . BY AND BETWEEN AND CITY OF NEWPORT BEACH, a body politic and a municipal corporation of the State of California, hereinafter referred to as "CITY" STATE OF CALIFORNIA, acting by and through its Business and Transportation Agency, Department of Public Works, Division of Highways, hereinafter referred to as "STATE" WHEREAS, STATE and CITY contemplate modification of traffic *oatrol signal system and channelization at the. intersection Ot -San Joaquin Hills Road with State Highway Route 73 (MacArthur Boulevard), all of which is situated within the City of Newport Beach, and desire to specify herein tits -terms and conditions under which said work is to be accomplished, financed and maintained. NOW, THEREFORE, in consideration of the covenants and conditions herein contained, the parties hereto agree as follows: SECTION I STATE AGREES; (1) To modify the traffic control signal system and channelization hereinbefore mentioned, through construction by contract with construction contractor licensed by the State of California, said contract to be carried out in accordance with provisions of the State Contract Act, Chapter 3, Part 5, Division 3, Title 2 of the Government Code, and work completed in conformity with plans and specifications of STATE. -2- .I E (2) To bear the entire expense of preparation of plans and specifications, and STATE'S share of construction engineering costs (including all direct and indirect costs ((functional and administrative overhead assessment)) attrib- gtable to such work, applie&JA accordance with STATE'S standard accounting procedures) and construction costa required to complete the modifications referred to herein such share to be a sum bearing the same proportion to the total cost of modification of the traffic control signal system as the number of legs of highways under jurisdiction Of STATE at the intersection involved bears to the total number of legs of highways at such intersection and all costs of channelization modification. (3) To maintain and operate the entire traffic control signal system as modified. SECTION II CITY AGREES: (1) To deposit with STATE within 30 days of receipt of billing therefor (which billing will be forwarded immediately following STATE'S bid advertising date of a -3- 0 11 construction contract for the aforesaid installation), the amount of $10,000, which figure represents CITY'S estimated share of construction engineering costs and construction costs required to complete the modifications referred to herein. The actual amount of CITY'S share of construction engineering costs (including all direct and indirect costs) shall be 18.74 of CITY'S share of construction costs. The actual amount of CITY'S share of construction costs will be determined after completion of work and a financial settle - ment made upon final accounting of costs; said share will be a sum bearing the same proportion to the total cost of modification of the traffic control signal system as the number of legs of highways .under jurisdiction of CITY at the inter- section involved bears to the total number of legs of highways at such intersection. (2) To reimburse STATE for CITY'S proportionate share of the cost of maintenance and operation of said traffic control signal system and safety lighting, such share to be determined in the manner provided in that -4- Agreement for Maintenance of'State Highways within the CITY which is in effect at the time said costs are incurred, or if no such agreement exists, such share to be a sum bearing the same proportion to tbt total cost of maintenance and operation of said traffic e"trol signal system and safety lighting as the number of legs of highways under jurisdiction of the CITY bears to the total number of legs of highways at such intersection. sECTI0i III It is mutually understood and agreed: (1) That obligations of STATE under terms of this Agreement are subject to the allocation of funds by the California Highway Commission. (2) That neither STATE nor any officer of employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully indemnify and hold STATE -5- 0 0 harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. (3) That neither CITY nor any officer or employee thereof, is responsible for any damage or liability occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction not delegated to CITY under this Agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, STATE shall fully indemnify and hold CITY harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdiction not delegated to CITY under this Agreement. (4) That, should any portion of the project be financed with Federal Funds or State Gas Tax Funds all applicable procedures and policies relating to the use of such funds shall apply notwithstanding other provisions of this Agreement. -6- W (5) That if at any time it is deter®ined that any portion of the total eligible project costs are to be f#Aanced from TOPICS funds, the "STATE share will be based on the am of participating items remaining after the TOPICS funds have been deducted. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their respective officers, duly authorized, the provisions of which Agreement are effective an of the day, month and year first hereinabove written. -7- ,; 'STATE OF CALIFORNIA "b*partment of Public Works Division of Highways ROBERT J. DATEL State xigh»ay Engineer By --�tr V Engineer v Approved as to Form ,and Procedure: CITY OF NEWPORT BEACH JUL 13 1972 Approved as to Form and Procedure: Attorney_,Depj'wtment of. City Attorney Public works -a- • 0 RESOLUTION NO. 7(i() A RESOLUTION OF THE CITY COUNCIL OF NEWPORT BEACH AUTHORIZING THE AN AGREEMENT BETWEEN THE CITY OF AND THE STATE OF CALIFORNIA FOR OF TRAFFIC CONTROL SIGNAL AT SAN ROAD-MAC ARTHUR BOULEVARD OF THE CITY EXECUTION OF NEWPORT BEACH CHE MODIFICATION JOAQUIN HILLS v WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain contract between the City of Newport Beach and the State of California for the modification of the traffic control signal at the intersection of San Joaquin Hills Road with MacArthur Boulevard; and WHEREAS, the City Council has considered the terms and conditions of said agreement and found them to be fair and equitable; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said agreement for the work above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 10th day of July, 1972. City Clerk CERTIF!EC,AS T ?!;- p, ,;'vt 1.'��2 7/6/72 DATE: ........... . ...