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Home My WebLink AboutC-1523 - Modify traffic signal, Pacific Coast Highway at Orange1973 TO: CITY COUNCIL FROM: Public Works Department April 9, 1973 City Council Agenda Item No. H -2 (a) SUBJECT: TRAFFIC SIGNAL MODIFICATION AT WEST COAST HIGHWAY AND ORANGE STREET RECOMMENDATION: Adopt a resolution authorizing the Mayor and the City Clerk to execute a cooperative financing agreement with the State Division of Highways for the subject project. DISCUSSION: The State proposes to install separate left turn phases on Coast Highway at Orange. The existing signal standards, heads and controller will be replaced with new equipment. The additional phasing is justified on the basis of both volumes and accidents. Fourteen left turning accidents have occurred in the last three years. The existing equipment is badly corroded and in need of replacement. The estimated construction cost of the project is $38,000.00. The estimated cost of the City's share is $19,000.00. The actual amount of the City's share of the construction cost will be determined after completion of the work and will be in the relationship of the number of legs of the intersection under City jurisdiction (2) to the total number of legs (4) in the intersection. Sufficient funds for the City's share of the construction cost are in the unappropriated surplus for the gas tax fund. A budget amendment has been prepared for Council consideration. A D seph Devlin blic rks Director W:jfd March 28, 1973 TO: CITY ATTORNEY FROM: Public Works Department SUBJECT: TRAFFIC SIGNAL MODIFICATION AT WEST COAST HIGHWAY AND ORANGE STREET Attached are four copies of a cooperative agreement between the City and State Division of Highways. Please review the agreement and approve as to form and give to City Clerk for execution. This item will be on the April 9, 1973 City Council agenda. Please prepare the appropriate resolution. Don Webb Project Engineer DLW:hh Att. r• MAR 2 /yCI1Y OF `IL CITY OF NEWPORT BEACH CALIFORNIA City Hall 3300 W. Newport Blvd. Area Code 714 673 -Z110 DATE May 9, 1973 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 1523C Description of Contract Cooper- Authorized by Resolution No. 7959 adopted on 4 -4 -73 Effective date of Contract April 9, 1973 Contract with State of California Division of Highways Address P. 0. Box 2304 Los Angeles 90051 Amount of Contract to be determined - see page 3 and 4 city teik 0 CITY CLERK 0 April 13, 1973 COOPERATIVE FINANCING AGREEMENT FOR TRAFFIC SIGNAL MODIFICATION PACIFIC COAST HIGHWAY AT ORANGE STRf3;'T Enclosed are signed original and two copies of subject agreement for transmittal to the appropriate State department fem signing. After the State signs, please return a fully executed copy to our office for filing. Laura Lagics City Clerk LL:swk anc. 3 PLEASE R--TURN TO, LAURA L.'. C TY CLERK 3300 Nv D*V C..i NEIWPou i'c..CH, CALF, 92660 07— Ora -001 21.3 67387 - 07100 - 909002 PCH 0 Orange Street District Agreement No. 2955 THIS AGREEMENT, MADE ANN ENTR=Wi . TiM THIS =v DAY OF 19 73 BY AND BETWEEN M71 CITY OF REWPORT BEACH, a body politic and a municipal corporation of the State of California, hereinafter referred to as "CITY" STATE OF CALIFORNIA, acting by and through its Business and Transportation Agency, Department of Public Works, Division of Highways, hereinafter referred to as "STATE" Fi$, STATE and. contemplate modification af- traffic contro- :signal system and safety lighting. At the inte f4 of Orange-Street with State Highway Route 001, (Pacific Oast Highway); %ai of which is. situated within the city of Newport Beach, and desire to specify herein the terms and conditions under.pliich said system is to be modified,:financed and maintarfied. NOW, THEREFORE, in consideration of the covomants and conditions herein contained, the parties hereto agree as follows: SECTIfS6t:..I STATE AGREES: (1) To modifv the traffic control signal system and safety lighting, hereinbefore mentioned, through construction by contract with construction contractor licensed by the State of California, said contract to be carried out in accordance with provisions of the State Contract Act, Chapter 3, Part 5, Division 3, Title 2 of the Government Code, and work completed in conformity with plans and specifications of STATE. -2- (2) To bear the entire'expenso.09:prepnration of plans .and specifications, and 31!OROIR share of construction'.` engineer,ag costs (Including` 3" direct and indirect costs ((functional and administrative overhead asseeasas*A*)) attrib- utable to such work, applied in accordance.with STATE'S standard accounting procedures) and constPwtion costs required to complete the modificatiss:f'as'lerred to herein, . such share to be a sum bearing the same proportion to the total cost of modification of the traffic controt-: "signal system and safety lighting as the number of iegs of highways under jurisdiction of STATE at the interssotion involved bears to the total number of legs of highways at such inter= section. (3) To maintain and operate the entire traffic control signal system and safety lighting as modified. SECTION II CITY AGREES: (1) To deposit with STATE within 30 days of receipt of billing therefor (which billing will be forwarded immediately following STATE's bid advertising date of a -3- i j construction contract for the aforesaid modification), the amount of $19,000, which figure represents CITY'S estimated share'.oi _Oonstruetion engineering costs and construction costa required fief,,complete the modification referred to herein. The actual amount of CITY'S share of construction engineering costs (including all direct and indirect costs) shall be 18.7 percent of CITY'S share of construction costs. The actual amount of CITY'S share of construction costs will be determined after completion of work and a financial settle- ment made upon final accounting of costs; said share will be a sum bearing the same proportion to the total cost of modi- fication of the traffic control signal system and safety lighting as the number of legs of highways under jurisdiction of CITY at the intersection involved bears to the total number of legs of highways at such intersection. (2) To reimburse STATE for CITY'S proportionate share of the cost of maintenance and operation.of said traffic control signal system and safety lighting, such share to be determined in the manner provided in that Agreement for maintenance of State highways within the CITY which is in -4- 0 dffee! the time said costs airs incurred,. or if no * Ch agreeme'. ists, such share to be a sum bearing the same pro- portion toe total cost of m&&tenance and operation of said traffic control..eignal syst" and safety lighting as the nuwbez .of legs of higlM4ys under jurisdiction of the CITY bears to the totsl..i►umber of legs of high,!gaya at such intersection. `S$CTION III It is mutually understood and agreed: (1) That obligations of STATE under terms of this Agreement are subject to the allocation of .fonds by the California Highway Commission. (2) That neither STATE nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done. by CITY under or in connection with any work, authority or jurisdiction delegated to CITY under this Agreement. It is also understood and agreed that, pursuant to Government Code Section 895.4, CITY shall fully indemnify and hold STATE harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason of -5- 0 0 anything done or omitted to be done by CITY under dr. in Connection with any work, authority or jurisdiction- delegated to CITY under ehis;Agesnt- (3) That neither CITY any officer or ea+p1070* thereof, is responsible for any damage or liability oceaurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority or jurisdic- tion not delegated to CITY under this Agreement. it is also:. understood and agreed that, pursuant to Government Code Section 845.4, STATE shall fully indemnify and hold CITY harmless from any liability imposed for injury (as defined by Government Code Section 810.8) occurring by reason;'of anything done or omitted to be done by STATE under or in con- nection with any work, authority or jurisdiction not delegated to CITY under this Agreement. (4) That, should any portion of the project be financed with Federal Funds or State Gas Tax Funds all applicable procedures and policies relating to the use of such funds shall apply notwithstanding other provisions of this Agreement. j -b- f5) That if at any time it is determined that atop portion of the total eligible project costs are to be fiaaaeed from TOPICS funds, the:#7ATE share will be Based 1111 on the " of participating ias remaining after the TOPICS funds have been deducted. IN WITNESS wHEREOF, the parties hereto have caused this Aireement to be executed by their respective officers, duly auised, the provisions of which Agreement are effective as of the day, month and year first hereinabove written. -7- sTATR OF CALaPiJmTA CITY OF NEWPORT BEACH Department of Public .corks Division of Highways _. By ROBERT J. DATEL State Highway Engineer By D str +tg Wee r 'rZ7M At Approved as to Form and Procedure: City Attorney STATE OF CALIFORNIA — BUSINESS AND TRANSPORTATION AGENCY RONALD REAGAN. Governor DEPARTMENT OF PUBLIC WORKS DIVISION OF HIGHWAYS DISTRICT 7, P. O. BOX 23DA, LOS ANGELES -9BBS4 ' May 1, 1973 07 -ORA -001 21.3 07387 - 07100 - 909002 T- 4153 -A Laura Lagios, City Clerk City of Newport Beach 3300 Newport Boulevard Newport Beach, CA 92660 Dear Ms. Lagios: We are transmitting fully executed Agreement No. 2955 covering City -State participation in the cost of modification of traffic control signal system and safety lighting at the intersection of Orange Street with State Highway Route 001, (Pacific Coast Highway). Very truly yours, CAROL J. SCHUMAKER District Traffic Engineer Traffic Department BW :ja Attachment RESOLUTION NO. 7 95 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE EXECUTION OF A COOPERATIVE FINANCING AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND THE STATE OF CALIFORNIA DIVISION OF HIGHWAYS FOR TRAFFIC SIGNAL MODIFICATION AT WEST COAST HIGHWAY AND ORANGE STREET WHEREAS, there has been presented to the City Council of the City of Newport Beach a cooperative financing agreement between the City of Newport Beach and the State of California Division of Highways for traffic signal modification at West Coast Highway and Orange Street; and WHEREAS, the City Council has considered the terms and conditions of said agreement and found them to be fair and equitable; NOW, THEREFORE, BE IT RESOLVED that said cooperative financing agreement for traffic signal modification at West Coast Highway and Orange Street is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 9th ATTEST: City Clerk day of April , 1973. Mayor DON dm 4/3/73