HomeMy WebLinkAboutC-1526(A) - Engineering Services; Phase III Transportation Study0
CITY OF NEWPORT BEACH
CALIFORNIA
DATE June 11, 1973
TO: FINANCE DIRECTOR
FROM: City Clerk
SUBJECT: Contract No. 1526
City Hall
3300 W. Newport Blvd.
Area Code 714
673 -2110
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Authorized by Resolution No. 7967 , adopted on Aprl 23 1973
Effective date of Contract
Contract with Alan M. Voorhees 6 Associates
San Diego, CA 92117
Amount of Contract Emmly Rate mt to exosed $20,000.00
V C-ity� `
May 1, 1973
wi W I «_ F3-v,74
PHASE m TRANSPORTATION STUDY
CCHTRACT NO. 1526
Enclosed are the following agreements in connection with
ejb ect study which was authorized by the City Council on
April 23, 1973 by the adoption of Resolutions Nos. 7967 and
7968:
Original and two copies of Engineering Services
agreement with Alan M. Voorhees and Associates.
Original and five copies of a reimbursement
agreement with the County.
Plesse have these agreements steed, and return the original
of each to my department for inclusion in the official records.
Laura Legiae
City Clerk
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AGREEMENT FOR ENGINEERING SERVICES
Newport Beach Transportation Study
PHASE III
(I - 5 -.2,r
THIS AGREEMENT is made and entered into this A
day of A UIi , 1973, by and between the CITY OF NEWPORT
BEACH, a municipal corporation, hereinafter referred to as "CITY ",
and the firm of ALAN M. VOORHEES & ASSOCIATES, hereinafter referred
to as "ENGINEER ":
W I T N E S S E T H
WHEREAS, CITY proposes to study and analyze the present
and future transportation needs of Newport Beach for the purpose
of identifying problems and developing an improvement program for
automotive and other transportation systems; and
WHEREAS, engineering services are necessary to carry
out the aforementioned study; and
WHEREAS, ENGINEER has submitted a proposal to perform
Phase III of the study;
NOW, THEREFORE, THE PARTIES agree as follows:
I. GENERAL
CITY engages ENGINEER to furnish the services here-
inafter specified for the compensation herein stipulated, and
ENGINEER agrees to perform such services upon said terms,
II, DUTIES OF ENGINEER
ENGINEER shall:
A. Provide all necessary services to initiate and
complete Phase III of the Transportation Study as defined in the
Study Design attached hereto, designated Exhibit "A ", and incorp-
orated herein by this reference as if fully set forth,
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B. Submit a written progress report tothe Trans-
portation Plan Citizens Advisory Committee within four (4) weeks
after the start of work and each month thereafter;
C. Attend such meetings of the Citizens Advisory
Committee as may be called by the Chairman;
D. Present one oral report to the Citizens Advisory
Committee upon completion of Phase III.
E. Produce a complete Phase III report including
all information, data, tabulations, maps, illustrations and
other detailed material necessary to fully document and identify
all findings and conclusions;
F. Provide one hundred copies of the complete
Phase III report.
III. DUTIES OF CITY
CITY agrees to provide ENGINEER with the following:
A. Access to all existing City files relating to
the transportation and traffic system;
B. Traffic volume count records;
C. Traffic accident records;
D. Existing improvement plans;
E. Existing records and reports on City land
use data and plans;
economic data;
work.
F. Existing records and reports on City socio-
G. Staff consultation as needed to accomplish this
IV. "COMPLETION OF SERVICES
ENGINEER agrees to complete all the services specified
herein within five months after receiving official notice to proceed
with study Phase III.
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V. PAYMENT BY CITY
1. CITY agrees t& pay ENGINEER for all services
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called for under the provisions of this agreement on the basis of the
rate scheduled attached hereto, marked Exhibit "B" and made a part
herefiz by this reference. Said amount shall not exceed the total
sum of Twenty Thousand Dollars ($20,000.00), which shall include
actual cost reimbursement for subprofessional and non - personnel
items such as travel, secretarial, drafting, telephone and
related costs.
as follows:
2. The amount to paid ENGINEER shall be payable
A. Monthly partial payments - each payment to be
the amount earned as determined by fee schedule. The sum of
partial payments shall not exceed ninety per cent (900%) of the
maximum fee; of, in the alternative
B. Monthly partial payments - each payment to be
computed on the basis of the percentage of completed work as can
be acceptably demonstrated; the sum of partial payments not to
exceed ninety per cent (900%) of the maximum fee.
C. The balance of the total amount to be paid upon
completion of the specified services.
D. The CITY agrees to pay ENGINEER for additional
costs required to produce copies of the complete Phase III report
in excess of one hundred copies; the amount charged being eleven
times the actual costs of services such as photo - litho, printing,
typing, binding, etc., in producing the additional copies of the
complete report_
VI. TERMINATION
This agreement may be terminated at any time by CITY
upon three (3) days' written notice to ENGINEER; notice shall be
deemed served upon placing a copy thereof in the United States
mail, postage prepaid, addressed to ENGINEER's business office.
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In the event of termination due to the fault of ENGINEER, CITY
shall be relieved of any obVigation to compensate ENGINEER. If
this agreement is terminated for any reason other than the fault
of ENGINEER, CITY agrees to compensate ENGINEER for the actual
services performed up to the effective date of the notice of
termination on the basis of the fee schedule contained in this
agreement.
VII. AMENDMENT
The scope of the services to be furnished by
ENGINEER may be changed and the maximum fee and time period for
completion revised only upon prior written approval of the CITY.
VIII. ASSIGNMENT
This agreement or any portion thereof shall not be
assigned without the written consent of CITY.
IN WITNESS WHEREOF, the parties hereto have executed
this agreemen date first above written.
<, CITY OF NEWPORT BEACH
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ATTEST; -- .-
Mayor
ALAN M. VOORHEES & ASSOCIATES
tl.,r s ice..
CitV Clerk
APPROVED AS TO FORM:
�= City Attorney
"Aa'4 -
Harold I. Millison
Manager, Contracts Administration
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August 5, 197I
NEWPORT BEACH TRAFFIC STUDY
STUDY DESIGN _ 1
STUDY GOALS AND OBJECTIVES
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The following broad study goals and objectives are considered to be
the basic products of the study. They are general, yet constitute a clear
basis for approaching the study. They are broken down further in the
Multi- Criteria Evaluation Process (Phase 111), and in the very specific
locations and problems defined under Special Considerations..
1. From a series of alternative networks, utilize a Multi- Criteria
Evaluation Process to select and recommend the best street and
highway system to meet the present needs and the future needs
to 1990. Recommendations are to be divided into three time-
spans of priority and action: 1) Immediate, 2) Short -range to
1980. 3) Long -range to 1990. Primary study emphasis will be
concentrated on the first two.
2. Evaluate and recommend the role to be played by public transit.
3.. Analyze the locations of current traffic congestion which are not
subject to improvement by the construction of additional traffic-
carrying or storage facilities. Recommend a method for re-.
ducing such congestion.
4. Analyze a series of specific problem locations at which traffic,, _
parking, or safety problems are prevalent. Recommend indi-
vidual solutions.
5. Present an improvement program with projects in a priority
order_ Include cost-estimates, project phasing, and potential
funding resources.
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F- UlIBIT "A"
NORK PROGR_A` 1
The traffic study will be carried out in three phases_
Phase I: Problem Identification
Phase II: Alternative Plan Development
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Phase III: Plan Selection and Implementation Program
Phase I - Problem Identification
The problem identification Phase will include an inventory of
existing and planned facilities, conditions, policies and attitudes. It will
also include the developments of future travel demands in the Newport
Beach area. The result of this phase will be the identification of existing
and potential transportation problems. The following Tasks summarize
fhe inventories that will be made and describe the methodology for the
development of the traffic forecasts, and the problem identification.
The Study Area Boundaries are, clockwise: The Pacific Ocean,
the Santa Ana River, the San Diego Freeway and as approximate north-
south line connecting the Jeffrey Road interchange and Morro Bay.
Task 1. Physical Conditions Inventory.
Existing topography, drainage conditions, and facilities, tidal and
flood plain boundaries, natural landmarks and scenic vistas will be
identified and mapped.
Task Z. Gomrnanity Facilities Inventory
Existing and planned schools, libraries, hospitals, other public
buildings, historical buildings and sites, parks and other community
facilities will be identified and their importance determined.
-Task 3. Land Use Inventory
Current land use patterns and use intensity will be determined
for residential, commercial and business areas. Neighborhood
development plans and community master plans will be obtained.
The source of.such plans will be documented, and their probability
of implementation evaluated.
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Task d. Economic Conditions Inventor
Current information on property values (taN base), general
building conditions, residential vacancy levels and employment
locations and magnitude will be determined. Specific site develop-
ment plans will be obtained and mapped.
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Task 5. Demographic Conditions Inventory
Existing population statistics and resident characteristics such
as ethnic and racial composition, age distribution and family income
_ vrill be determined. Trends will be analyzed to determine the direc-
tion of any changing conditions.
Task 6. Socio- Political Characteristics
Through interviews with residents and public officials, neighbor-
hood boundaries will be identified both as defined for planning purposes
• as well as those perceived by the community. Other boundaries such
as school districts, fire department service areas, and improvement
districts will also be identified.
Task 7.. Utilities Inventory
The location of major existing and planned utilities such as high
voltage power lines, trunk water rains and sewer lines will be
identified.
Task 8. Transportation Facilities Inventory
Existing and comriitted street system capacities, will be developed
and public transportation service levels and coverage determined.
Proposed street additions and freeway plans will be obtained. Existing
parking. facili ties will be determined.
Task 9: Public Attitudes
Through interviews of and meetings with, lay people and com-
munity leaders, attitudes towards levels of future development, trans-
portation needs, additional transportation facilities, community ide.iti-
fication, relocation possibilities, public transit, and related items %,iill
be determined. Specific questions to be answered by the discussion(
interview process will be jointly determined by the Consultant/ CAC team.
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The consultant team will confer with the City Planning ,Department
to determine if the survey can be adjusted to provide secondary
benefits to t'r_e development of the general plan.
Task 10. Develon:n_ent of Traffic Forecasts
Traffic forecasts will be developed from data available-from the
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1980 Los Angeles Interim Transportation Study ( LAITS). This study
is being conducted by the Los Angeles Regional Transportation Study
( LARTS) to develop a 1980 regionwide traffic forecast based on the
most recent 1980 forecast of land use.
To develop the 1980 forecasts for the Newport Beach Traffic
Study, LAITS traffic forecast (i. e. , traffic zone to traffic zone
trip movements) will be obtained from LARTS and all trips either
passing through or having one end in the Newport Beach Traffic
Study area will be extracted from the regioawide data. The LAITS
traffic zones within the Study Area will be subdivided as necessary
to get the desired level of detail, and then the LAITS 1980 forecast
will be reassigned to the expanded traffic zone system. The final
step in this procedure will be any adjustments necessary in the trip
generation to account for differences between the 1980 land use
forecast used in LAITS and the current 1980 land use forecast of
Newport Beach.
The 1990 traffic forecast for the Newport Beach Study Area
will be developed from the 1980 traffic forecasts through the
application of growth factors based on anticipated growth in popu-
lation and employment. Comparisons with forecasts made for the
Route I -55 Study, the North Orange Study (Route 57 Study) and for
Irvine will be made to obtain the most reasonable estimate of 1990
traffic.
Task 11. Problem Identification
A general determination of current movement demands will be
made by summarizing the results of the 1967 Origin- Destination
Survey conducted by LARTS. This will result in a portrayal of the
current movement patterns within the Newport Beach area, and tivill
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include external- external, internal - external, and internal - internal
traffic movements. A more specific determination of current problems
will result from a capacity analysis of the existing street system and
from an analysis of the transportation movement demands which are
being indadequately met as determined from the community surveys.
Particular attention will be directed toward identifying p3roblems
resulting from the high volumes of beach oriented traffic during the
summer.
Both the 1950 and I990 traffic forecasts will be compared with
the capacity available in the existing plus firmly committed street
system_ The results of this comparison will indicate the location and
magnitude of potential traffic deficiencies and will be used to
assist in the development of possible solution alternatives during
the second phase of the study.
Previously proposed transportation improvement plans will be
analyzed based on information determined from the inventory of
existing and planned facilities and conditions and from public attitudes
and opinions. The results of this analysis will be a description of
negative as well as positive impacts the proposed plans would have
on the community. The results of the capacity and impact analysis
will be the essential input elements for the development of alternative
solutions during the second phase of the traffic study.
Phase 11 - Alternative Plan Development
The development of alternative transportation plans will be performed
with close support from the Citizens Advisory Committee, and the City
technical staff_ The primary purpose of this phase is to determine a
series of preliminary solutions for evaluating and testing. While a
dozen or more concepts might be considered, it's expected that those
falling into the reasonable category will number four or less. A reason-
able solution, at this point, will be one which can accornmodate present
1 and future traffic demands, create minimum environmental distrubance,
and have an anticipated public acceptance.
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Task 12. Determination of Nlethvorks
Based on the problem identification, numerous transportation
networks will be devised, including some with public transit
emphasis. The Citizens Advisory Committee, previous traffic
studies, the City technical staff, and citizen response to the
attitudinal surveys will all provide major input.
sk 13. Network Evaluation
Based on traffic accommodation, environmental impact and
community acceptance, the alternative systems to be "tested"
will be narrowed to four or less. The Citizens Advisory Committee .
will play a major role in this process.
Task l?. Traffic Assignment
This is the essential process in which internal- internal, internal-
externaI, and external - external future traffic movements are assigned
to the alternative networks to determine their operational feasibility.
A computer assignment technique is planned which will proceed
through a deterrnination of individual zonal attraction /generation
characteristics. Then, zone to zone traffic distribution (the amount
of traffic moving from each zone to every other zone), and finally to
traffic volumes on the network based on travel time through links of
logically predicted speed.
Phase III - Plan Selection and Imnlementation Program
From the "narrowed" alternative list, a final plan will be selected
as the most suitable. such a plan may well be a combination of earlier
alternatives, and may also utilize a combination of travel. modes such
as auto-bus—walk. Although a single plan will be presented and recom-
mended; the other alternatives will be thoroughly discussed, and their
evaluation documented. It will be made clear why the final plan emerged
as most suitable_ Finally, a program will be presentedwhich lists the
recommended transportation improvements in a priority order, including
cost estimates.
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Task 15. Multi- Criteria TEvalu_tion Process
The evaluation process Nvill consider a series of criteria in
which satisfaction of each criterion sha11 consist of the most positive,
or least negative impact. For example (strictly), a criterion may be
assigned a weighted value, and points earned for a "solution" on the
basis of the degree to which that criterion is satisfied. ''The point
total for all criteria would then constitute the relative desirability
of that solution. The Citizens Advisory Committee shall share in the
method of determining weighted values for the various criteria.
The. following 13 criteria, each. forming a portion of the Study
Goals and Objectives, shall be the basis for evaluation:
1. Best general freeway and /or major street network to meet
the transportation demands. While regional traffic demands
will be considered, primary emphasis will be placed on
serving internal traffic needs.
2. Best provision of additional traffic capacity across Newport
Bay.
3. Best provision for handling through traffic in the total east -
west (coastal) corridor.
4. Best integration and balance between automobile usage and
5.
public transit.
Best utilization. of freeway systems through local connection
and access.
6.. Best method of providing "people access" to the Balboa
Peninsula and other concentrated areas.
7. Best method of reducing or eliminating present congestion,
accident, and parking problems.
8. Most workable method of traffic problem solution.
9. Most possible plan to fund and build.
10. Best plan for community and environmental protection
and enhancement.
11. Plan most likely to obtain public acceptance and support.
12. Best plan for handling major "seasonal" traffic surges.
13.. Conformance to the California Coastal Highway Planning
Policy.
Task 16. Plan Selection
Based on tine Multi- Griteria Evaluation Process, a final plan
will be selected and recommended. Other alternatives will be
discussed and their evaluation documented.
Task 17. Implementation Program
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For the selected plan, a program will be presented which lists
the recommended additions and improvements to the transportation
system in a priority order. Cost estimates, project phasing where
necessary, and potential funding sources will be included.
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SPECIAL CONSIDERATIONS
The study, where such specifics have not been previously included
in the evaluation of alternatives, will provide analysis, discussion, con-
clusions, and recommendations concerning the following specific items:
1) Feasibility of transportation modes other than the private
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automobile in the Newport Beach area.
2) Long range effects of transportation modes other than
automobiles.
3) Alternatives to a coastal freeway in Newport Beach.
4) Advantages and disadvantages of a coastal freeway in Newport
Beach.
_ 5) Traffic impact if no major improvements are made to the
existing transportation system.
b) Changes to arterial street system necessary to meet projected
traffic demands without freeways.
7) Community and neighborhood impacts of any recommended
changes in the arterial street system - without freeways.
8) Preliminary cost estimates of any recommended changes in
the arterial street system - without freeways.
9) Responsibilities for costs of changes (state, county, city,
developers).
10) Impact of coastal. freeway on city street system traffic.
11) Impact of coastal freeway on community and neighborhood
amenities.
12) Increase in local street traffic resulting from freeway
construction.
13) Changes to arterial street system necessary to meet projected
_ traffic demands - with freeways.
14) Preliminary cost estimates of any recommended changes in
arterial street system - with freeways.
15) Possible alternative routes for coastal freeway.
16) Community and neighborhood impacts of alternate routes_
17) Possible use of a shallow draft automobile ferry crossing near
the upper bay narrows, together with consideration.of capital
and operating costs.
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18) Traff =c needs for a mid -bay arterial street (bridge) crossing,
(a) wit; out a coastal freeway and (b) v,-ith a coastal freeway.
19) Possible reed for snore than one crossing of mid -bay.
20) Community and neighborhood impacts of mid -bay bridge or
bridges.
21) Costs of mid -bay crossing. 3
22) Assignment of costs for mid -bay crossing.
23) Effects on upper bay as an estuary if narrows bridge were
constructed.
24) E-ffects on recreational characteristics of upper bay if mid -bay
crossing is constructed.
25)' Use of tunaels for upper bay crossings and other highways.
26) Traffic and community impacts if Corona del Mar Freeway
_ terminated, (a) at San Joaquin Hills Road, (b) at Coast
highway with no coastal freeway.
27) Traffic and community impacts if Newport Freeway terminated,
(a) at city limits, (b) at Coast Highway with no coastal freeway.
28) Effects of routing Corona del Mar Freeway northerly of San
Joaquin Hills Road in its downcoast reach through Corona del
Mar.. (Bonita /Coyote Canyon Route)
29) Significance of fog in alternative coastal freeway and Corona
del Mar Freeway Iocations.
30j Effects of peripheral freeway improvements intended to carry
througli traffic completely around the area rather than through
the coastal corridor.
32) Tra_sportation by other modes such.as bicycles, minibuses,
walking or special pedestrian paths, etc.
33) Use of school buses in summer for transportation to beach areas.
34) Future technological and operational changes involving small
cars, express bus lanes, car pools, people movers, etc.
35) Future legal restrictions on smog, trucks, noise, engine type
,and size, etc.
35) Encouragement of greater use of bicycles and motor- driven
cycles (quiet ones).
37) Construction of sidevdalks throughout city.
38) Creation of one -way streets.
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39) Prov ding o-at of city parking with tram service to beach.
40) Providing t=am service throughout community.
41) Establishing higher- priced beach parking.
42) Providing a bicycle lane on Coast Highway.
43) Allowing free ferry passage for bike riders.
44) Allowing only Newport Beach residents cars south of highway
during certain periods.
45) Eliminating sidewalks across Bay Bridge on Coast Highway and
create emergency lane. Placing pedestrians on outside with
proper rails.
46) Creating one -way streets in and section of Corona del Liar.
47) Building a Bridge across the bay from 17th Street to Jamboree
Road.
48) Building a bridge from the soon dead end of Bayside Drive to
the point of Balboa Island.
49) Short and long range effects of possible bay crossings on
water quality, recreation, marine environment, ecology.
50) The impact of non - transportation uses now being exacted from the
street system such as parades, special events, youth "beach
cruising," etc.
51) Feasibility of a multi -laned high bridge over the bay.
REPORTS AND MEETINGS
Monthly progress reports shall be submitted which shall give a brief
description of project progress, adherence to schedules and financial status.
Additionally, the consultant proposes to prepare summary reports at
the conclusion of Phase I and II with provision for expanding such reports
to full documentation of study efforts completed, should the City elect to
discontinue the study- at the conclusion of Phases I or II.
A modest final report, with single color narrative and graphics will
document the study and its methodology. One hundred copies will be
furnished.
In addition to monthly,meetings with the Citizens Advisory Committae,
a formal presentation to the Council will be scheduled at the conclusion of
each study phase. A public presentation concerning the final report will
also be scheduled.
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Alan M. Voorhees & Associates
Labor Ratc Schedule
Effective July 1, 1972
Classification
Principal Engineer, Planner Grade I
Principal Engineer, Planer Grade II
Senior Associate Engineer, Planner
Associate Engineer, Planer
Senior Engineer, Planner, Systems Analyst,
Programmer
Engineer Planner, Systems Analyst, Programmer
Senior Technical Support
Technical Support
Project, Research Assistants
Hourly Rate
$ 49.84
40.39
33.08
27.79
23.40
19.13
14.96
11.48
10.80
EXHIBIT "B"
# W_..
RESOLUTION NO. 7 9 6 7
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AUTHORIZING THE EXECUTION OF
AN ENGINEERING SERVICES AGREEMENT BETWEEN THE
CITY OF NEWPORT BEACH AND ALAN M. VOORHEES AND
ASSOCIATES FOR PHASE III OF THE TRANSPORTATION
STUDY
WHEREAS, there has been presented to the City Council
of the City of Newport Beach an engineering services agreement
between the City of Newport Beach and Alan M. Voorhees and
Associates for Phase III of the Transportation Study; and
WHEREAS, the City Council has considered the terms
and conditions of said agreement.and found them to be fair
and equitable;
NOW, THEREFORE, BE IT RESOLVED that said engineering
services agreement for the services above described is approved,
and the Mayor and City Clerk are hereby authorized and directed
to execute the same on behalf of the City o f Newport Beach.
ADOPTED this 23rd day of April , 19 73 .
Mayor
ATTEST:
City C
DON dm
4/17/73