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Home My WebLink AboutC-1539(C) - Cooperative Financing for Construction of Dover-Irvine-19th intersection improvementsf 3 26-X- -el ; A11 :G, ? 1974 !"ti the CITY COUNCIL TO: CITY COUNCIL FROM: Public Works Department August 12, 1974 CITY COUNCIL AGENDA ITEM NO. G -4 SUBJECT: IMPROVEMENTS FOR THE IRVINE -DOVER DRIVE -19TH STREET INTERSECTION RECOMMENDATIONS: Adopt a resolution authorizing the Mayor and City Clerk to execute a cooperative agreement with the Orange County Flood Control Dis- trict ( OCFCD) and the City of Costa Mesa which provides for OCFCD to contribute $60,000 toward the construction of the subject im- provements. 2. Approve the plans and specifications for the subject improvements. DISCUSSION: The City has requested OCFCD, through the City Engineers Flood Control Advisory Committee, to participate in the construction of storm drain improve- ments at the upstream terminus of the East Costa Mesa Channel at the intersection of Irvine Avenue -Dover Drive -19th Street. Both Newport Beach and Costa Mesa have planned major drainage facilities running northerly and southerly in Irvine Avenue and westerly in 19th Street. The Flood Control District has agreed to contribute $60,000 toward the construction of the main line facilities shown on the attached Exhibit A. On June 24, 1974, the City Council authorized the execution of an agreement with Costa Mesa providing for Costa Mesa to administer the construc- tion of the subject improvements, and setting up the cooperative financing of the project. The $60,000 OCFCD contribution was anticipated in this agreement. The agreement between OCFCD, Costa Mesa, and Newport Beach provides for OCFCD to pay to Costa Mesa $60,000 to be used for the construction of the main line storm drain improvements shown on the attached exhibit. They will also assume the maintenance of these facilities. Costa Mesa agrees to be the lead agency, administer the construction contract, provide inspection, and main- tain storm drain connector pipes, catch basins and other surface improvements within their city boundaries. Newport Beach agrees to maintain the storm drain connector pipes, catch basins and other surface improvements within its city boundaries. T 7 August 12, 1974 Subject: Improvements for the Irvine Avenue -Dover Drive -19th Street Intersection Page 2 The plans for the subject improvements were prepared by VTN Consolidated, Inc. and Herman Kimmel & Associates under contracts to Newport Beach. Specifica- tions for the project have been prepared by Costa Mesa. The City of Costa Mesa plans to advertise for bids to construct the subject improvements in mid - August and begin construction of the contract in late September. a'4_1z eph T� Qevlin lic WO)-Ks Director id Att. r' PROPosw 16T'4 ST. ' roaM DRAIN TO BE CONTINUED BY A C.05r7A MESA GpNTQALj _ ,-IRVINE II � t 7 O S •I ' 1 I I FUTUKE STORM DRAIN UTFASION o% I�xg1► II ` PROPOSED 19'-6' 6T STORM DRAIN FUTURE STORM DRAIN EXTENSCON AVENUE - - - -- - AOX SPROPOSBD T N S *Q YPROP05E0 & IRuCREST i9tF AREA SPAS ew:of w CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT IRVINE -:DOVER - 19'NST STREET 4 STORM 1MPROVEMENIS DRAWING N0. DATE 7-131- U 1 `JD jol y �i MAIN LINE S.D. WILITIE5 I� g CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT IRVINE -:DOVER - 19'NST STREET 4 STORM 1MPROVEMENIS DRAWING N0. DATE 7-131- S -; JUN 2 4 1974 By the CITY COUNCIL CITY OF Kaw"x pKhCH TO: CITY COUNCIL FROM: Public Works Department June 24, 1974 CITY COUNCIL AGENDA ITEM N0. H -2 (g) SUL'JECT: COOPI.RATIVL FINANCING AGREEMENT FOR THE CONSTRUCTION OF DOVER DR1VL- IRVINE AVENUE -19TH STREET INTERSECTION IMPROVEMENTS RECOMMENDATION: Adopt a resolution authorizing the Mayor and City Clerk to execute a cooperative financing, agreement with the City of Costa Mesa for the construction of the subject improvements. DISCUSSION: The 1973 -4 budget includes a project for the installation of a traffic signal and the construction of roadway and storm drainage improve- ments at the intersection of Dover Drive - Irvine Avenue -19th Street. Included with the intersection improvements is the covering of a portion of the flood control channel and the construction of a cul de sac for the northerly side of Dover Drive. Three major storm drain systems are master planned to enter the flood control channel at Dover Drive and Irvine Avenue. They are: 1. Irvine- Baycrest storm drain, which runs in Irvine Avenue Median northeasterly to Baycrest Road. 2. 19th Street storm drain which runs northwesterly up 19th Street. 3. 18th Street Storm drain which runs southwesterly in Irvine Avenue to l8th Street then northwesterly up 18th Street. The City of Costa Mesa plans to construct the 18th Street storm drain this summer. Newport Beach's proposed plans included the construction of the three storm drain facilities within the limits of the intersection. This will insure that roadway improvements and the traffic signal installation will not be disturbed by future storm drain construction. The Orange County Flood Control District has proposed to budget $60,000 toward the construction of these major storm drains in their 1974 -5 budget. Due to the close coordination required between the Costa Mesa storm drain project and the Newport Beach project, it is proposed to combine the projects into one construction contract administered by Costa Mesa. The subject agreement provides for the City of Costa Mesa to admin- ister the construction contract for the roadway, storm drain and traffic signal June 24, 1974 Subject: Cooperative Financing Agreement for the Construction of Dover Drive - Irvine Avenue -19th Street Intersection Improvements Paye 2 improvements at the intersection of Dover Drive -19th Street - Irvine Avenue. The City of Newport Beach will pay for 65% of the cost of roadway and storm drain improvements in excess of the $60,000 contribution of the Flood Control District; and for 50', of the cost of the traffic signal installation. Newport beach has prepared cents and will provide these to Costa the cost of preparing these plans. the plans for the intersection improve - Mesa. Costa Mesa will pay for 40 °G, of The project cost estimates are as follows: Regional Storm Drains Local Storm Drains Covering Flood Control Channel Roadway Improvements Traffic Signal Total The proposed funding is as follows: City Gas Tax Fund City of Costa Mesa Flood Control District Total $ 70,000 26,000 32,000 44,000 50,000 22 ,000 $ 97,800 64,200 60,000 TZ2 , 6b6 The 1973 -4 budget provides gas tax funds in the amount of $57,700 for this project. A budget amendment in the amount of $40,100 is required. This budget amendment was anticipated in the preparation of the 1974 -5 budget estimates and will not affect the projected program for 1974 -5. A budget amendment deleting $60,000 from the Gas Tax Contributions Fund is also required since Costa Mesa will be administering this project. Costa Mesa proposes to advertise for bids to construct this project in late July or early August. The roadway and storm drain improvements should be completed by December, 1974 and the traffic signal completed by February 1975. i' J seph 'I. Devlin P blic W ks Director W: 11h Att. Ih I I o• I "PROPOSEDD Iwo ST. 1 � STORM CRAW TU gp COW-nVAUED BY A - — G?STA MESA cmmTROcT - ,-. Q_VINE �1 II lI y I t y o ' N ITY .• _#E i6pkl\ F I I W 2 v I FUTURE STORM D, N EXTEWSION - PROPOSED 19TH 5T. STORM DRHIN SUTURE STORM DRAIN E)lTENS AVENUE :2 y 1 J W W I Q Lu A I= �s CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT PE,RMAW�PT CLOSURE DOVER DRIVE (No.) PROPOSED IRVIW E-BAYCREST STORM DRAT N fir- LANDSCAPE REA i /-VROPQS[D cw-vi-w II I' I DRAWN VL1fY DATE APPROVED PUBLIC WORKS DIRECTOR L �R..E. NO. _ DRAWING NO. ISIT + N 4" C !�� rf lililif .._rll TO: CITY COUNCIL June 25, 1973 CITY COUNCIL AGENDA ITEM NO.—H-2 (g) FROM: Public Works Department SUBJECT: ENGINEERING SERVICES AGREEMENT FOR THE DESIGN OF IMPROVEMENTS AT THE INTERSECTION OF DOVER DRIVE - 19TH STREET AND IRVINE AVENUE RECOMMENDATION: Adopt a resolution authorizing the Mayor and City Clerk to execute an engineering services agreement with VTN, Orange County, for the design of the subject improvements. DISCUSSION: On May 29, 1973, the Council authorized the closure of the northerly side of Dover Drive at Irvine Avenue The subject engineering services agreement will provide for the pre- paration of a project report and the design of intersection improvements and storm drain facilities in the Dover Drive -19th Street - Irvine Avenue intersection Included is the preliminary design of a storm drain in Irvine Avenue from Dover Drive to Baycrest Road. The consultant will coordinate with the agencies having facilities in the intersection and determine the feasible location for the necessary storm drains. Some of the agencies having major facilities in the intersection are: 1. Orange County Sanitation District #6 2. Costa Mesa Sanitary District 3. Costa Mesa County Water District 4. Southern California Gas Company 5. Orange County Flood Control District 6. City of Newport Beach Water Department The Orange County Flood Control District will also be consulted con- cerning the covering of a portion of their drainage channel. The firm of VTN, Orange County, is well qualified to perform the work. Compensation is based on standard hourly rates with a specified maxi- mum fee of $15,900. Funds were budgeted in the 1972 -73 fiscal year for the preparation of plans and specifications to improve this intersection. The money will come from the Gas Tax Fund. Joseph Devlin ublic o ks Director LW:hh 0 W CITY OF NEWPORT BEACH CALIFORNIA racy 11.111 il(m W. N,wport 10vd, A,a Cody 714 679 -2110 S )A'iT1: July 26. 1974 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT-. Contract No. 1r.Mr.. Description of Contract Cooperratimm Financing AAamennnt for inryhyeT mt—s at the Intersection of Irvine /'-)cver /16th St. Authorized by Resolution No. 8296 , adopted on 6 -24 -74 Effective date of Contract July 16, 1974 Contract with Address 77 Fair Drive M"Psa Costa Mesa, C, 92627 Amount of Contract see contract Vity e < 0 0 CITY CLERK July 26, 1974 PUBLIC WORKS DEPARTMENT Attention: ::m Webb wYr y Y: +e AGREEMENT wnm COSTA MESA FOR IMPROVEMMTTS AT INTERSECTION OF IRVINE AVENUE, DOVER DRIVE AND 16TH STREET 0-1539 C Attached are two fully executed copies of the above agreement. the City of Costa Mesa retained their COPY- i,aura Lagi os LL: -wk enc. CRY OF COSTA MESA! CALIFORNIA 92626 P.O. 60X 1200 FROM THE OFFICE OF THE DIRECTOR OF PUBLIC SERVICES July 25, 1974 Laura Lagios, City Clerk City of Newport Beach 3300 Newport Boulevard Newport Beach, California 92660 Re: Agreement between the City of Newport Beach and the City of Costa Mesa for the Improvement of the Intersection of Irvine Avenue with Dover Drive - 19th Street Dear Ms. Lagios: Enclosed are three fully executed copies of the subject agreement which was approved by the City Council on July 16, 1974. Thank you for your cooperation in this matter mlc enclosures - 3 cc: City Clerk - Costa Mesa Very truly) yours, .J iddle Senl r Design Engineer L l� ,r AGREEMENT THIS AGREEMENT is made and entered into this /G zA day of _ , 1974, by and between the CITY OF COSTA MESA, a muni- cipa core ration, he rein referred to as "COSTA MESA ", and the CITY OF NEWPORT BEACH, a municipal corporation, herein referred to as "NEWPORT BEACH ". WITNESSETH WHEREAS, the intersection of Irvine Avenue and Dover Drive - 19th Street lies partially in NEWPORT BEACH and partially in COSTA MESA with the city boundary running approximately along the centerline of Irvine Avenue; and WHEREAS, NEWPORT BEACH and COSTA MESA mutually wish to improve said intersection by the installation of storm drainage and roadway improvements and the installation of a traffic signal; and WHEREAS, the Orange County Flood Control District, subject to the approval of the item in the Orange County Fiscal Year 1974 -5 budget, has agreed to contribute $60,000 toward the construction of regional storm drainage improve - meats in the aforementioned intersection; and WHEREAS, NEWPORT BEACH has prepared Plan No. R- 5237 -S, Sheets 2 thru 6, detailing the construction of said improvements; and WHEREAS, COSTA MESA desires to construct a storm drain in Irvine Avenue and l8th Street to join the aforementioned storm drainage improvements; and WHEREAS, it will be to the mutual benefit of both NEWPORT BEACH and COSTA MESA to construct the aforementioned improvements under one contract; and WHEREAS, NEWPORT BEACH and COSTA MESA desire to set forth their respec- tive rights and obligations concerning the storm drainage, street and traffic signal improvements. NOW, THEREFORE, IN CONSIDERATION OF THE FOREGOING, IT IS AGREED AS FOLLOWS: 1. NEWPORT BEACH SHALL: a. Provide plans and cost estimates suitable for obtaining bids for the construction of storm drainage, street and traffic signal improvements in the intersection of Irvine Avenue with Dover Drive - 19th Street. Plans shall be reviewed and approved by COSTA MESA as to portions within the COSTA MESA boundaries. b. Reimburse COSTA MESA for NEWPORT BEACH'S share of the project construction costs as more s,.r.- ;fically set forth in paragraph 3a. Payments to COSTA MESA shall be based on progress payments made to the contractor and shall be made within thirty days after the receipt of an itemized statement from COSTA MESA. c. Obtain the required Orange County Flood Control District (hereinafter referred to as OCFCD) permit for improvements in and adjacent to the East Costa Mesa Flood Control Channel. 2. COSTA MESA SHALL: a. Combine the aforementioned intersection plans provided by NEWPORT BEACH with the COSTA MESA plans for the Irvine Avenue - 18th Street storm drain to form a single construc- tion contract. b. Contract for and supervise the construction of said improve- ments in both cities. c. Allow NEWPORT BEACH credit in the billing for construction costs in an amount equal to COSTA MESA'S share of the engineer- ing design costs for the preparation of the plans provided by NEWPORT BEACH. The COSTA MESA share is further described in paragraph No. 3c. 3. IT IS MUTUALLY AGREED THAT: a. The respective shares of the construction costs shall be calculated as follows: A = The cost of constructing the roadway and storm drain improvements shown on NEWPORT BEACH Plan R- 5237 -S, Sheets 2 thru 6. B = Total construction contract cost of the traffic signal installation at Irvine Avenue and Dover Drive - 19th Street. NEWPORT BEACH SHARE = 65% (A- $60,000) + 50% B COSTA MESA SHARE = 35% (A- $60,000) + 50% B b. Based on a cost estimate of $172,000 for A, $50,000 for B and a $60,000 contribution to the project from OCFCD, the NEWPORT BEACH share is $97,800 and the COSTA MESA share is $64,200. c. The costs to NEWPORT BEACH for retaining consultants to prepare the plans were $17,211 for storm drain and roadway plans and $2300 for traffic signal plans. The COSTA MESA - 2 - d e f 9 i 0 E share of these costs shall be 40 of $1?,211 = $6884.40 Plus 50; of 2300 = $1150 for a total share of $8034.40. NEWPORT BEACH shall furnish to COSTA MESA an itemized statement and copies of paid invoices to substantiate con- sultants charges. The field inspection costs for each agency shall be calcu- lated at the termination of the construction contract and shall be based on the actual payroll costs plus thirty percent (30 %). These costs shall be shared 60% for Newport Beach and 40% for Costa Mesa and credit given to the appropriate agency in the final project billing. A contract for the construction of the aforementioned improve- ments shall not be awarded until OCFCD approves their $60,000 contribution. During construction COSTA MESA shall assign a qualified inspector, who shall be charged with overall contract administration and who shall assure that construction is accomplished in accordance with the plans and specifications. NEWPORT BEACH shall assign a qualified 'inspector to periodically review work within NEWPORT BEACH and consult with the COSTA MESA inspector. COSTA MESA'S inspector shall be in charge of the construction contract, and any changes requested by the NEWPORT BEACH inspector shall be made to the COSTA MESA inspector. Each city shall be responsible for maintaining the roadway and storm drain improvements that lie: in their city. [NEWPORT BEACH shall be responsible for the operation and maintenance of the traffic: signal installation at the Irvine Avenue and Dover Drive - '19th Street intersection. COSTA MESA agrees to reimburse NEWPORT BEACH for 50% of the maintenance costs within 30 days of receipt of an itemized statement of these costs. That NEWPORT BEACH shall indemnify and hold COSTA MESA harmless from any liability imposed as a result of any alleged negligence by NEWPORT BEACH or its agents arising out of NEWPORT BEACH'S performance of this agreement. That COSTA MESA shall indemnify and hold NEWPORT BEACH harmless from any liability imposed as a result of any alleged negligence by COSTA MESA or its agents arising out of COSTA MESA'S perfor- mance of this agreement. - 3 - 0 0 IN WITNESS WHEREOF we have entered into this agreement on the day and year first above written. t'. CITY OF NEWPORT BEACH JUN 2 ,a74 (' �" �� ` BY t - -- t Mayor APPR0'dLD AS TO FORM: Assistant City l�ttorney APPA"'rnLy AS TO FORM kM� Ro_� At f th e ity of Costa Mesa - 4 - Cl By City Clerk City Clerk 0 0 CITY CLERK June 27, 1974 PUBLIC WORKS DEPARTMENT Attention: Don Webb CITY CLERK COOPERATIVE FINANCING AGREEMENT WITH THE CITY OF COSTA MESA FOR CONSTRUCTION OF DROVER - IRVINE - 197H INTERSECTION IMPROVEMENTS C -1539C Attached are the original and four copies of subject agreement for transmittal to the City of Costa Mesa for signing. Please return a fully executed oopy to this office. this agreement was authorized by the City Council on June 24, 1974 by the adoption of Resolution No. 8296. Laura Lagios City Clerk LL:swk enc. =7 -- JUN 2 4 597, By the CITY COUNCIL CITY JhPt MOMOMWI 95ACH RESOLUTION NO. 825)`1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE EXECUTION OF A COOPERATIVE FINANCING AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND THE CITY OF COSTA MESA FOR THE CONSTRUCTION OF DOVER DRIVE -- IRVINE AVENUE -- 19TH STREET INTERSECTION IMPROVEMENTS WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain cooperative financing agreement between the City of Newport Beach and the City of Costa Mesa for the construction of Dover Drive -- Irvine Avenue -- 19th Street Intersection improvements; and WHEREAS, the City Council has considered the terms and conditions of said cooperative financing agreement and found them to be fair and equitable, and in the best interests of the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said cooperative financing agreement above - described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 24th day of June , 1974. Mayor ATTEST: City Clerk DDO/bc 6/19/74 l 61s�