HomeMy WebLinkAboutC-1558(B) - Airborne Low Light Level Viewing System Grant0 6_
CITY OF NEWPORT BEACH
CALIFORNIA 93660
City Hall
3300 Newport Blvd.
(714) 673 -2110
August 27, 1973
TO: FINANCE DIRECTOR
FROM: City Clerk
SUB&JEM Contract No. C -155BG
Description: Airborne Low Light Level Viewing System Grant
Authorized by Resolution No. 7632 adopted on 2 -28 -72
Effective date of Grant 7 -1 -73
Grant award frcm California Council cn Criminal Justice
United State Department of Justice
Law Enforcement Assistance Adilinistration
Washington, D. C. 20530
Amount of Grant $95,576.00
City Clerk
The document on the entire grant is on file in the Clerk's office.
CALIFORNIA COUNCIL vil CRIMINAL JUSTICE
t l
" ,d '" r GRANT AWARD (DISCRETIONARY)
y
Tle California Council on Criminal Justice, hereinafter called "CCCJ ", hereby makes a
g ^ant award of funds to CITY OF NE;•TPORT BEACH
tereinafter called the "Subgrantee under the provisions of Title 1, part C ,
Jmnibus Crime Control and Safe Streets Act of 1968 (PL 90 -351) as amended TPL 91 -644),
hereinafter called "Safe Streets Act ", in the amount and for the purpose and duration
set_ forth in this grant a;�ard.
Title of Project
Contract No. D� ; <73
Proposal Igo.
D_3724__7�- nP -n9.- 0.04.6
AIRBORNE LOW LIGHT LEVEL VIEWING SYSTEM
_
Project Directcr (ame, Address, Telephone
B. James Glavas, Chief of Police
Duration of Project:
Newport Beach Police Department
425 32nd Street
,71i1,y_�1g73 - 'r11Y1P,_3p�__ya7a __
To Project Cost:
Newport Beach, California 92660
186,827
714/673 -2211, Ext. 20
Financial Officer (Name, Address, Telephone)
Total Grant Funds Awarded:
George PapAas, Finance Director
(Discretionary)
City of Newport Beach
3300 Newport Boulevard
95,576
Newport Beach, California 92660
714/673 -2110 Ext'. 231
Year of Project:
First
This grant award consists of this title page, the LEAA application for the grant and sup-
porting documents which are attached hereto as Attachment "A" and made a part hereof, the
grant conditions of CCCJ which are attached hereto as Attachment "B" and made a part
hereof, the LEAA grant award sheet which is attached hereto as Attachment "C" and made a
part hereof, the LEAA special conditions which are attached hereto as Attachment "D" and
made a part hereof, and the LEAA Project Summary which is attached hereto as Attachment
E
The Subgrantee hereby signifies its acceptance of this grant award and agrees to
administer the grant project in accordance with the terms and conditions set forth in
or incorporated by reference in this grant award and the applicable provisions of th.
Safe Streets Act. � ��j I
Date -7-1,7-73 BX_ _QWe�d" ,
U4ticial A
Subgrantee
Name:
Title:
Address:
Telephone:
orized to Sign
City of Newport Beach
Donald McInnis
Mayor
3300 Newport Blvd.
Newport Beach; California 92660
I hereby certify that all conditions for exemption set forth in State Administrative
Manual Section 1201.13 have been complied with and this document is exempt from review
by the Depa tment of Finance. /
Date_ 3k/ ? By Z-3
Executive Director
California Council on Criminal Justice
SPECIAL DEPOSIT FUND LEAA
Fiscal Year '2 /, "
Fiscal Officer,
11
• ''., , 4 , - 1 6
I 1 ,
KITED STATES DEPARYIIENTRF JUSTICE „ AMY �XRuINTO
c =, LAW FNFORCENIENT ASSISTANCE ADMINISTRATION
WA5IiliVCTOY, D.C. 20530
GRANT AWARD
,f—GRANTEE:—California Council on Criminal Justice
DURATION OF GRANT: July 1, 1973 through June 30, 1974
LGRANT AMOUNT: $95,576 GRANT NUMBER: 73 -nF -n9 -9046
Award is hereby made in the amount and for the period shown
above of a grant under Title I of the Omnibus Crime Control
and.Safe Streets Act of 1968, P.L. 90 -351, as amended, to
the California Council on Criminal Justice, in accordance
with the plan set forth in the application of the subgrantee;
City of Newport Beach, California, dated December 18, 1972,
and subject to the Administration's attached current conditions
governing grants, as well as the attached Special Conditions.
ORNELIUS M. COOPER
Regional Administrator
AWARD DATE: June 29, 1973
LEAH ACCOUNTING CLASSIFICATION CODE: 20- 3 -1 -31- 690 - 4100 -0- 00000 -09
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OF JUS"l K, wrimy uS, mn
> ti� c �s .:r•Irr�ilc:r,�ir:v r assls'l; <.� :;I1 A•!':.a v
WAS11INGTON', D.C. 2-053D
S1PIECA43IL, Ca h7Dll A AQ1L� n
Grantee (Name of SPA): California Council on Criminal Justice
Grant Number: 73 -nF -09 -0046
In addition to the General Conditions and Conditions Applicable to Fiscal Administratio
to which tt.is grant is subject, it is also conditioned upon and subject to compliance %vit'
the following spacial coodition(s):
3. The grantee agrees to subgrant these funds to the City of
Newport Beach, Newport Beach, California, for the purposes set
forth in the application dated December 18, 1972, and signed
by Honorable Donald McInnis, Mayor, City of Newport Beach, which
has been adopted by the grantee as co- applicant pursuant to its
application endorsement dated March 29, 1972.
4. Prior to the expenditure of any Federal funds for any contract
between the subgrantee and a group, firm, institution or individual
to conduct any service contemplated by this grant, such contract,
along with its project budget, shall be subject to prior approval
by the LEAA ,°.egion IX Office.
5. Subgrantee agrees to.-the revised detailed project budget that
reflects changes as a result of the revised contract figure and
i indirect cost figure.
1. Grantee agrees to insure adherence by subgrantee to (i)
such reporting requirements as may be established by LEAA
including the requirements for quarterly financial and other
progress reports prescribed for discretionary grant projects;
(ii) financial administration requirements for discretionary
grants as set forth in Appendix 5 of the LEAA Fiscal Year 1973
Guide for Discretionary Grant Programs; and (iii) general
specifications and, ,here appi.icable,any special requirements
established by the Guide for Discretionary Grant Programs for
the particular discretionary grant program under which this
award has been made.
{ (
2. All
published material and written reports submitted under
this grant or in conjunction with contracts under the grant
must be originally developed material unless otherwise
specifically provided in the grant or contract document.
When material, not originally developed, is included in
the report, it must have the source identified. This
identification may be in the body of the report or by
footnote. This provision is applicable when the material
is in a verbatim or extensive.paraphrase format.
3. The grantee agrees to subgrant these funds to the City of
Newport Beach, Newport Beach, California, for the purposes set
forth in the application dated December 18, 1972, and signed
by Honorable Donald McInnis, Mayor, City of Newport Beach, which
has been adopted by the grantee as co- applicant pursuant to its
application endorsement dated March 29, 1972.
4. Prior to the expenditure of any Federal funds for any contract
between the subgrantee and a group, firm, institution or individual
to conduct any service contemplated by this grant, such contract,
along with its project budget, shall be subject to prior approval
by the LEAA ,°.egion IX Office.
5. Subgrantee agrees to.-the revised detailed project budget that
reflects changes as a result of the revised contract figure and
i indirect cost figure.
,•:z rrr•rr..rz,v -.-•x, !:t•eR•� _ rrv. a. u -,s✓mx,••.r_rserc :+a ^ir.:�nent r. .tom- c•cicrr.'r- nv-�.nne[-r../.- .r.c:u rrli
U.S, Ol' JUSTICE Ij DISCRETIONIOZY CRPINT
LAW li IPOi:C PLad'C ,' SSISTAI\1CI. PROJECT SUP11fARY
I�DTIINICTRATION 1� GRANT # 73 -OF -09 -0046
l1 „UCT1G,: This project is Supported under Title 1 of the O;anibus Crime Control
end Safe Streets Act of 19Gfi, as aiaended. For further inforwation, please contact the
nelow named member of the LEAA Staff, or project director. Please identify by grant num�
1, STAFF CONTACT CORNELIUS M. COOPER, 2. PROJECT DIRECTOR
Regional Administrator, LEAA - IX B. James Glavas, Chief of Police
186Y E1 Camino Real, 4th F1 r Newport Beach Police Department
Bur inaame, California 94010
3. TITLE OF PROJECT
Airborne Low Lioht Level Viewing System
4. NAMEC2Jl�i bt'rrraS ��uritP`i``1'Tc4Criminal Justice 5' Il ittyP`c�f � ��rQFB�Id �RANTEE
7171 Bowling Drive 3300 Newport Boulevard
Sacramento, California 95823 1 Newport Beach, California 92660
AI'iOU iT OF Ai -!ARD
$95,576
PERIOD OF AWARD
July 1, 1973 through June 30, 1974
7" TOTAL PROJECT AMT. .19. TOTAL PROJECT PERIOD f10. DATE OF X`ARD
- $186,827 1 12 Months I June 29, 1973
SUI,HARY DESCRIPTToti OF PROJECT
The City of Newport Beach initiated its police helicopter patrol program in
October of 1970. The police department has found that the helicopter patrol has
been an effective tool for law enforcement. While Part One offenses were shown to
decrease 10% in the City during 1971, the City has been looking for ways to utilize
the helicopter at its maximum potential, particularly during nighttime patrol.
With this grant, the City of Newport Beach will develop an airborne low light level
magnified viewing system with stabilized image. The design of this system is aimed,
at providing a viewing system with a magnified and stabilized image of at least 5X
with daylight resolution during nighttime hours. This system should substantially
increase helicopter effectiveness by allowing helicopter personnel to utilize
maximum observation capabilities with emphasis on nighttime patrol.
The desired results of the implementation of the system will be the development of
more efficient helicopter patrol techniques and a reduction in citizen complaints
regarding helicopter noise, which have been a concern of the department since
helicopter patrol was begun. The proposed system will (1) be within the weight
and space limitations of patrol helicopters; (2) eliminate major airframe
modifications; and (3) maintain the price within the purchasing capabilities of
medium -size cities. The City believes that development of this system will have
significant nationwide application to all law enforcement helicopter patrol
operations.
This award of $95,576 is made under authority of Section 306, Title I of the 1
.� Omnibus Crime Control and Safe Streets Act of 1968 (Public Law 90 -351, as amended).:
W]
DISCRETIONARY GRANT APPLICATION ENDORSEMENT
CCCJ No. D -3220
Discretionary Grant Application Title: Airborne Low Light Viewing System.
Implementing Agency or Governmental Unit: City of Newport Beach
T0: REGION IX - LAW ENFORCEMENT ASSISTANCE ADMINISTRATION
The undersigned State Planning Agency ( "SPA "), duly constituted under P.L.
90 -351, as amended, has reviewed the attached grant application and represents
as follows:
1. The proposed project is deemed consistent with the State comprehensive
law enforcement plan and is endorsed for favorable consideration by
LEAA pursuant to the terms of the discretionary funds program under which
it is being submitted.
2. If approved for grant award by LEAA, the State Planning Agency will
integrate or incorporate the project as an action effort within the
current year action plan component of the.State's next comprehensive
law enforcement plan.
3. if approved for grant award by LEAA, the State Planning Agency is
willing to be the grant recipient and, in turn, to subgrant funds to
the.relevant unit of State or local government, or combination of
units, for execution of the project in accordance with the application.
This endorsement will constitute the SPA as co- applicant with the
implementing agency or unit of government for such purposes and the
SPA reserves the right to apply its normal subgrant administration
and reporting requirements to this project.
4. If the application is approved for grant award by LEAH, the State
Planning Agency certifies that its "block grant" allocations or subgrants
to the implementing State agency or unit of local government or to the
region or metropolitan area in which it is located will not, by virtue
of such discretionary award action, be reduced or curtailed.
5. This application has been submitted to the State, regional and metropolit
Clearinghouses in accordance with OMB Circular A -95. Clearinghouse
review has X has not been completed.
State Planning Agency: California Council on Criminal Justice
Date: June 26, 1973 By:r�,��`��� - -j %�'
(authorized officer)
*E
CONTROL CENTER
P.O. BOX 9532
�=
l L
I
CALIFORNIAOUhCIL ON
CRIMINAL JUS
Sacramento, California 9582,
(916) 445 -0500
W]
DISCRETIONARY GRANT APPLICATION ENDORSEMENT
CCCJ No. D -3220
Discretionary Grant Application Title: Airborne Low Light Viewing System.
Implementing Agency or Governmental Unit: City of Newport Beach
T0: REGION IX - LAW ENFORCEMENT ASSISTANCE ADMINISTRATION
The undersigned State Planning Agency ( "SPA "), duly constituted under P.L.
90 -351, as amended, has reviewed the attached grant application and represents
as follows:
1. The proposed project is deemed consistent with the State comprehensive
law enforcement plan and is endorsed for favorable consideration by
LEAA pursuant to the terms of the discretionary funds program under which
it is being submitted.
2. If approved for grant award by LEAA, the State Planning Agency will
integrate or incorporate the project as an action effort within the
current year action plan component of the.State's next comprehensive
law enforcement plan.
3. if approved for grant award by LEAA, the State Planning Agency is
willing to be the grant recipient and, in turn, to subgrant funds to
the.relevant unit of State or local government, or combination of
units, for execution of the project in accordance with the application.
This endorsement will constitute the SPA as co- applicant with the
implementing agency or unit of government for such purposes and the
SPA reserves the right to apply its normal subgrant administration
and reporting requirements to this project.
4. If the application is approved for grant award by LEAH, the State
Planning Agency certifies that its "block grant" allocations or subgrants
to the implementing State agency or unit of local government or to the
region or metropolitan area in which it is located will not, by virtue
of such discretionary award action, be reduced or curtailed.
5. This application has been submitted to the State, regional and metropolit
Clearinghouses in accordance with OMB Circular A -95. Clearinghouse
review has X has not been completed.
State Planning Agency: California Council on Criminal Justice
Date: June 26, 1973 By:r�,��`��� - -j %�'
(authorized officer)
SUMMARY AND REVIEW SHEET
App��1T: City of Newport Beach
PROJECT TITLE: Airborne Low Light Viewing System
TASK FORCE: Detection and Apprehension of Criminals
PROGRAM AREA: Upgrade Equipment
DATE REC'D: 3 -6 -72
CCCJ # D -3220
LENGTH OF PROJECT: one year
!PROJECT DIRECTOR: Harry A. Nelson, Assistant Chief
(BUDGET:
(FEDERAL
GRANTEE
TOTAL
REGION:
1st Yr.
125,000
2nd Yr.
011M
3rd Yr.
RECOMMENDATION
CAPITAL OUTLAY
CONSTRUCTION:
EQUIPMENT:
TOTAL:
N/A DATE:
SUMMARY:
The, of Newport Beach initiated its police helicopter patrol in October, 1970. The
pro, /has been successful, particularly during daylight hours. However, to retain its
effei-iveness at night, the helicopter must operate at lower altitudes. The noise level
on the ground is thereby increased, resulting in citizen complaints. The increased noise
level also announces the helicopter's presence in the area to the criminal element.
In this application the city is requesting funds for development of an airborne low light
level viewing system. The system will provide a magnified image of at least 5X, with
daylight resolution. The system will be within weight and space limitations of patrol
helicopters, will not require major airframe modifications, and will be within purchasing
capability of medium size cities.
Once developed, this system can be used in all police helicopter patrol programs.
I
STAFF REC: tnaorse
REASONS /SPECIAL CONDITIONS
PERIOD OF FUNDING: 9/l/73 - 8/31/74
TASK FORCE ACTION: N/A
DATE:
STIPULATIONS:
�3
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\ ._.. ]927 ",l }.rt ',lftt'LI, C/1CRf)L:CI11 U, lf�Lll OIINIA 9SL14
M"arch'7, 1972
Harry A. Nelson, Assistant
Chief of Police
Newport Beach Police Department
425 - 32nd Street
Newport Beach, CA
Dear Sir:
Subject: Discretionary Grant Application
A copy of your preliminary submission for a Discretionary Grant has
been received. In all future correspondence reference should be
made to the control nuaber listed below:
Discretionary Grant ido.: D -3220
Project Title: Airborne Low Light Viewing System
As a reminder, all Discretionary Grant applicatior;s should be subiritted
as fol lows
Original and four copies to:
Mr. Cornelius Cooper, Regional Director
Law Enforcement Assistance Administration
Department of Justice
1838 El Camino Peal, Suite 111
Burlingame, California 94010
One copy to:
California Council on Criminal Justice
1927 - 13th Street �.
T
Sacramento, California 95814 x
-eau o
oar. v
CALIFORNIA COUNCIL ON ERIMINAL JUST SCE
ROBERT H. LA!ISON
Executive Director
cc: Region 7 LEAH
Office of Lace Enforcement Programs
Kt
frl':i LFrA- GtC' -'. Q.•v! are)
!: U.S. DEi'AII ti OF JUSTICE
LAI! ENFOF.CL"EiIT ASSISTANCE
ADFlINISTRATION
. lI ication is tereby rade for A grant under S.:ctlon 306
of the O.niibus Crtcw Control and Safe Streets Act of 1968
(PL 90 -351) in the bmiount and `.or the ywrases. set forth in
this tpplitatiun.
A1111 1111 FOR GRANT
DISC IONARY FUNDS
TPr+ A G E 1
��� iLLn,L UL nA•!U /, pr ]b r, J[ �IL11
Application Number (Program Division Assigned
part Ilnc ct Irc)CC, :i.v rol VII La c:l_ :3:' -4 III " -1
AIRBORNE LOW LIGHT LEVEL VIEWING SYSTEM
Ye— Tom—'
(. I),>C 4f�yp �'•Cat104: 1Cn C'J. C,nC;
L7 Or1Q!nal /�g Rerision 0 (ontinuetlon of Gran( No.
—S. Ufse�encns�y Prc_ram c.c =r - � :.ucn p�elon it Tl:oe:
Police I1a. ro' : *t :ment
Total Leath 1-2 r-nnths
(Nary-, Wress. ,:,d t_lepr.ona)
City of Newport Beach
3300 Ne%,;uort Foulevard
Ne47DOrt 1,cach, California 92660
�n(714) 673 -2110, Extension 203
4, Ii:nC 1:11�iY i!aL. °, LIIiC, GriLrC: S, tiA cCi Cplu!�����
George Papas, Finance Director
City of PIe-.7port Beach
'10 Newport Blvd., Ne-T.•iport Beach,
if, 9266C
S 9`1,576
. ir0]ect uircc L` ✓r iIJ]:.', [1LIe, acoress, i -.n iC iCpL9ne)
B. James Glava.s, Chief of Police
Newport Beach Police Department
425 - 32nd St., Newport Beach
92660
(714)_ 673 -2211, Extension 20
L':(lc �ahutnjrlbe7 to >'yn n�'J11 c6 C'.on If.d :; ^e, t�1(IC,
a:3ress, LnJ Lel e'vhGpe)
Honorable Donald McInnis, Mayor
City of Newport Beach
3300 Newport Blvd.
Newport Beach /� Calif. 92660
, ,- •._,- ,.._�.�. ,;
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tpplicatinn ite- 22 {o age 6), brioily eovericg pro}e -:t gotis and pro;rem n_tnods, 1-p3c :, scope, and evalvati :ta.
The City of Newport Beach initiated its police helicopter patrol
program in October of 1.970. The police department has found that
helicopter patrol has been an effective tool for law enforcement.
While Part One offenses were sho,•on to decrease loo in the City dur
ing 1971, the City has been looking for ways to utilize the helico
ter at its ma,;imula potential, particularly during nighttime patrol
With this grant application, the City of Newport Beach requests fu
for the development'of an airborne low light level magnified viewi
system with stabilized image, The design of this system is aimed
providing_ a viewing system with a magnified and stabilized image o
at least 5X with daylight resolution during nighttime hours. This
system should substantially increase helicopter effectiveness by
allowing hel.icopter personnel to utilize maximum observation capa-
bilities with emphasis on nighttime patrol.
The desired results of the implementation of the system ai_11 be the
development of more efficient helicopter patroi techniques and a
reduction in citizen coi,,iplaints retje.rding helicopter noise which
have been a concern of the department since helicopter patrol was
1 ^gun. Tile proposed system whit (1) be within the weight and space
itati.ous of patrol hcli.coptcrs; (2) eliminate major airframe
3ifications; and (3) mainta-in tale price Scoot- on . pagn., i7,) __
r
Discretionary Grant Application Instructions -- General and Page 1 Items
Read these instructions carefully before developinq a discretionary grant
proposal or tozpleting an applicaticn under P. L. SO -351. Instructions appear on
the reverse side of the a"lic.n.tion pare to which they - relate. It 1s also im-
portant to revie�r carefully ilia LEI"' Gui ?^ for ^1^crcrtion,rry Grant Pronrems both
as to general requirerents and sp^_cificacions an-6 rule rE6G /Ris or tae specific
discretionary progrars under which the application is seeking support.
An original and six copies of the connlete e?plicatlons rust be submitted.
Thesesshould be separately ass,.;�led End fastened by a single staple in the upper
left hand corner. �h_lneyor the space previied for an application item is insufficient
for adequate response, ecntinuatiens paces should be used, tdentifving the application
page nuc5er and item nunr'.;er (e. ❑„ for adc'iticcal data on page 1, Item 9, the
identification should read " Ccntinuatlon Sheet- -Page 1 - -Item 9 ").
Completed applications should be nailed as follows:
(a) Original and four copies to the applicant or implementing
unit's cognizant LEAA regional office.
(b) One copy to the applicant or implerxnting unit's State law enforcement
planning agency under P. L. 90 -351.
Pace 1 Item
1. Short Title of Prom ^ct: Enter a brief, descriptive title not exceeding one
typed i� ne in length.
2. Type of A.nolicetioi: Check whether this is the first (original) application
fur this projcca, a revisicn of a prior application, or an application for
continuation support of a previously fun Cad project.
3. Discretinnary Pro ^r >m V?Aer •fiich 10�ll:,tics is '1>_d^_: Enter the exact
I. E. is �o ain L�,. d�ic r^ �a rvirnnt Prnorrms,
of the specific prc�,e -s v': ,uzot to v.�o c:'i tr,:s, application is being
submitted. If not uiO r a defined program, so state.
4. Project Duration: Show the anticipated project length in months.
S. LEAA Support Sotght: Enter the total arcunt of LEAA funding requested
U conduct toe proyact. This may not exerad the maxinum orant site indicated
for the particular progrcm under which the application is made.
6. Applicant or Icolenentino Aeencv: Enter the official name, address, and telephone
number o?-tne state ay_ccy, unit, institution, de parfinent or other primary
unit vihtch will ad'ninister t' ^.e ?:7ject, w:5ethar as direct erantee or subgrantee cf a State
planning agency. For discraticn: ry grant progrcrs cone- molating awards to local units or
individual agencies through State planning agencies, S:A execution of the required "SPA
Certification and A:_pprovai" Trill establish co- e�plicant status sufficient to award the
grant to the SPA for subgranting to the implementing unit or agency.
7. Protect_ Mrectnr: This is the individual r;ho will be in direct charge of the pro -
;eet. Ne sinoulu eeaa;erson w,io co-.bines kncwled ^o and experience in the oroject area with
ability in administration and supervision of personnel and will be expected to devote a
major portion of his time to the project.
8. Financial Officer: This is the person who will be responsible for fiscal matters
relating to the pro�7c and in ulti mate c. ".arge of accounting, m3naoerr_nt of funds, verifi-
cation of expenditures, and grant financial reports (normally someone other than project
director).
g. Official futhorl %?d to Sirn A^oliratlon: This is the individual authorized to en-
ter into eraeir of ice &;pllcant or implcm ^nting agency. De will
normally be the chief officer of the agency or ;overnmmntal unit involved.
10. Protect tp_?".arY: Enter pursuant to instructions shcm on the face sheet. If
nddttinnal space fs nee Sad, add a continuation sheet per General Instructions above.
T
U °. DEPARTMENT OF JUSTICE
NFORCEMENT ASSISTANCE
ADMINISTRATION
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE IA
(2) eliminate major airframe modifications; and (3) maintain the
price within the purchasing capabilities of medium size cities.
The City helieves that development of this system will have signi-
ficant nationwide application to all law enforcement helicopter
patrol operations.
U.S. DEPARTMENT OF JUSTICE APPLICATION FOR GRANT
9 LAW EkFORCEIENT ASSISTANCE DISCRETIONARY FUNDS
" ADMINISTRATION PAGE 2
11. DETAILED PROJECT BUDGET — Include the estimated cost or value of all reso ,res necessary to undertake
the oroiect.
A. Personnel (Employees)
LEA
SUPPORT
GRANTEC
CONTRIBU.
TION
GRANTEE
HARD
MATCH
CATEGORY
TOTAL
(tl Salaries Uisi each osi[ion c✓rth salar rate and sercenta.2 of timC tlevoted
None
$
1 day each
See 2A
s
s
s
miscellaneous Liaison with LEAA)
276
'2 Contracting or Scrvice Organizations and Association lirt ei h b vvith
b
See 2A
IS95,300
s
ls28,859
(3) Construction Convaets
$
20,991
$
�) FICA, Retirement, rt,
$
$
See 2A
1
S25,495
B. Professional Services (Itemize)
(1) Indvidual Consultants Uist by Individual or type with fee basis and amount of time devoted)
4 Roundtrips to Burlingame or Sacramento, CA.
$
None
$
1 day each
or trave 100 subsistence and
miscellaneous Liaison with LEAA)
276
'2 Contracting or Scrvice Organizations and Association lirt ei h b vvith
b
See 2A
IS95,300
s
ls28,859
(3) Construction Convaets
$
$
$
None
$124,159
C. Travel (Transportation and Subsistence) (Itemize)
4 Roundtrips to Burlingame or Sacramento, CA.
$
$
$
1 day each
or trave 100 subsistence and
miscellaneous Liaison with LEAA)
276
s 276
icopter Maintenance -
/hr. X 4 months
inistrative Overhead
S. /MO.
TOTAL PROJECT COST .105,576 ls62,392 ,$28,859 Is186
Discretionary Grant Application Instructions — ago 2 Items
0
i
C. Travel. Itemized travel expenses of project personnel by purpose (e.g., faculty to training
site, field interviews, advisory group meetings, etc.) and show basis for computation (e.g., "5 trips
for 'X' purpose at $80 average cost —$50 transportation and 2 days per diem at $15" or "6 people
to 3-day meeting at $70 transportation and $45 subsistence'). in training projects, where travel
and subsistence of trainees is included, this should be separately listed indicating the number of -
trainees and unit costs involved.
D. Equipment. Each type of item to be purchased should be separately listed with unit costs.
E. Supplies and other Operating Ewen ses. List items within this category by major type (e.g.,
office supplies, training materials, research forms, telephone and postage) arld show basis for com-
putation ( "X" dollars per month for office supplies, "Y" dollars per person for training materials,
telephone —long distance at "Z" dollars per month, etc.) Large items should be separately listed
and identified (e.g., unusual supply items, special printing or mailings required for project). Iit
On miscellaneous expenses: a specific itemization of each type of expense with basis of computation
should be provided. (ii) Where indirect costs are claimed: a computed rate allocated on the basis
of wages or salaries must be shown plus evidence that the rate has been audited and approved by
a government audit agency. For those projects being implemented by local governments, consistent
with the Financial Guid. indirect costs not in excess of 5 percent of total project costs may be claimed
when the implementing agency does not have an audited rate. (iii) For svhcontract services: the nature
of the services, other than professional services Indicated above, to be retained and estimated contract
amount should be shown.
F. Total Project Costs. The 'Total Project Cost" should be the sum of the "Categoy Totals"
or of ail mdlviUUally fisted budget items.
The budget form must be completed in detail with amounts rounded to the nearest whole dollar.
It should be accompanied by .a separate narrative (page 3 of application) providing justification
and detailing the basis for determining the cost of the items included in each budget category.
The budget should cover the entire project period (application Item 4).
The budget has separate columns to show which costs or budget elements will be supported
from grant funds and which from grantee matching contributions.
Grantee hard match must be in money and roust he at [cast 40 percent of the required non - Federal
share of the total project cost. A more detailed discussion of hard match can be found in the LEAA
Financial Guide for Administration of Planninand Action Grants, revised December, 1971.
The cost of each item listed under the various budget categories should be shown under the
"LEAA Support", "Grantee Contribution", or "Grantee Hard Match" columns (or divided between
them) depending on the funding source planned for the item. The cost of all items listed in each
major budget category should be inserted in the "Category Total" space.
Whenever the space for any budget category is inadequate to permit listing of all items, the
notation "See Continuation Sheet" should be entered, only the "Category Total ", should be
inserted, and all Items in the category should be listed on a continuation page.
A. Personnel. (i) For salaries. list each position by title land name of employee, if
available[, show the annual salary rate for the employee, and the percentage of time to be devoted
to the project by the employee. (iii For employee benefit, indicate each type of benefit included
and the total cost allowable to employees assigned to the project Budgets should take into
account time reacted to acquire new staff and changing demands for personnel during the course of
the project.
B. PIOf MStOnal Services. (I) For individuals to be relmbU rSed for Person.[ fie NiccS_on a fee
basis: list each type of consultant or service (with numbers in cacti category and name of major
ANVIL
consultants where available), the proposed fee rates (by day, week, or hour), and the amount of
time to be devoted to such services. (it) The application must contain: the selection basis for any
contract or prospective contract mentioned.— (I(clude construction, scr:ices and equipment.) If let,
the compact nluat be included as part of the application. (in) For ornBru2ation5, hichtd =rg yro(. iOoanal
associations and educational institutions, performing profession) services: indicate type of services being
performed, and estimated contract price. (Further contract cost data should be supplied In the budget
narrative— application page 31. (iv) For construction contracts: indicate type of services being performed,
and estimated contract price. (Further contract cost data should be supplied In the budget narrative —
application page 3 —also see Financial Guide).
C. Travel. Itemized travel expenses of project personnel by purpose (e.g., faculty to training
site, field interviews, advisory group meetings, etc.) and show basis for computation (e.g., "5 trips
for 'X' purpose at $80 average cost —$50 transportation and 2 days per diem at $15" or "6 people
to 3-day meeting at $70 transportation and $45 subsistence'). in training projects, where travel
and subsistence of trainees is included, this should be separately listed indicating the number of -
trainees and unit costs involved.
D. Equipment. Each type of item to be purchased should be separately listed with unit costs.
E. Supplies and other Operating Ewen ses. List items within this category by major type (e.g.,
office supplies, training materials, research forms, telephone and postage) arld show basis for com-
putation ( "X" dollars per month for office supplies, "Y" dollars per person for training materials,
telephone —long distance at "Z" dollars per month, etc.) Large items should be separately listed
and identified (e.g., unusual supply items, special printing or mailings required for project). Iit
On miscellaneous expenses: a specific itemization of each type of expense with basis of computation
should be provided. (ii) Where indirect costs are claimed: a computed rate allocated on the basis
of wages or salaries must be shown plus evidence that the rate has been audited and approved by
a government audit agency. For those projects being implemented by local governments, consistent
with the Financial Guid. indirect costs not in excess of 5 percent of total project costs may be claimed
when the implementing agency does not have an audited rate. (iii) For svhcontract services: the nature
of the services, other than professional services Indicated above, to be retained and estimated contract
amount should be shown.
F. Total Project Costs. The 'Total Project Cost" should be the sum of the "Categoy Totals"
or of ail mdlviUUally fisted budget items.
rorM Lf", OCEP -5
U.S. D.EPARTRW OF JUSTICE
LAN ENFORCEMENT ASSISTANCE
ADMINISTRATION
APPLICWI0N f 0 R GRANT
DISCRETIONARY FUNDS
PAGE 2
1 1. D E T A I L E D P R O J E C T B U D G E T -- Include the esttaated cost or value of all resources necessary to v:dertake
the project.
1— Frerso� ^cl (F5p1o• as)
E A A
:�PPp ^T
M.;UEE
Ci'T P.i EUTI C4
ATECCdP
7eVL
.�1L�cLLV1 ,.1L0 �._. 1.�:..i:�, ^.r li!h s,]•.rr r [:_S =f> <' fcnr.t:9 n.�_9?_i�_ c.- 'rc._,) 1
1
See 2A
$176 for travel, ;100 subsistence and
miscellaneous Liaison with LliAA
None
i
20 991
See 2A
1 4 50^I
�5 - ^•
es [nd 'e ;.r 19e�•ttr•� L +, %'. a:.'s Ic,�%++cE ?rer,. r; nr<.,,;;: r,nen,:+rr cC tc;ts i; ".a:c
1. Helicopter :;aintonance — 250 hrs. /;do. .l'
Ind 1Y Y.U:i 1.�; ^.a'�:: GCS lr 1't ! ^( lL +h 1'1i::,;j Or 2 ";= :J,h 1rf L'd5)S i :Yq'.nt C) L+ "? [cYO C:e
$28.111r. a 4 1lo. _ $28,000
None
�2.T,��Administrative Overi;ead
iF;,6Jmr
„ "lei,'. -UJ 51
rr
r ^. C1:.:; 1::1 _ rCS; Y1t� i "^ C'S)5 'nd t; `�pnt
trd issx v L'an; 11•t e-rn or t
Of Ct:c "'voted)
See 2A
r
`
- - -- — -- - - - -- — — --
3 —3 O— cr
3 0 —0-0-0
` -lure rra ns rartrt e--�i"n ;ca yip i ?- ;onc� t:r�,:r i
1. (4) Roundtri-s to urlincrame or Sacramento,S'
Calif.
—Z�Day eacn
$176 for travel, ;100 subsistence and
miscellaneous Liaison with LliAA
None
i
es [nd 'e ;.r 19e�•ttr•� L +, %'. a:.'s Ic,�%++cE ?rer,. r; nr<.,,;;: r,nen,:+rr cC tc;ts i; ".a:c
1. Helicopter :;aintonance — 250 hrs. /;do. .l'
$28.111r. a 4 1lo. _ $28,000
�2.T,��Administrative Overi;ead
iF;,6Jmr
„ "lei,'. -UJ 51
rr
I
DISCSICt('',?y GF1'1(T AWL IU,TIIM II l IGIUG —PAI 2 1TETS
AWL
The budget form mast be cc-nleted in detail with arounts rounded to the nearest whole dollar.
It should be accoT ^anied by a separate narrative (pan ^_ 3 of application) providing justifications
and detailing the basis for deten.lining the cost of the ite -s included in each budget category.
The budget should cover the entire project period (application item 4).
The budget has se;arate colvr:ns to show which costs or budget elements will be supported
from grant funds and reach fre ;i grantee matching correriLetlons.
The cost of end, iter. listed under the vario.•s bud,;ot categories s}muld be shown under the
'LLAA Suport" or "Grantt•o Centributien" c;lu. -ns (or ci'vWed :etween them:) dcconding on the funding
source planned for tie item. The cost of all items listed in each nejor budget category should
be inserted in the 'Category Total" space.
Whenever the space for any budget catecory is in:nhogoate to permit listing of all items, the
notation "Sec eontfr.:,zt!oo Sheet" should be entered, only t'.e "Cate ory Total ", should be inserted,
and all items in the category should be listed on a continuation page.
A. Personnel. (i) For : list each position by title (and nar:e of employee, if
dvaildblel, s)•• : the annual wiry rate for the c• ^p 1, lee, a,,d the percentage of Lice to be devoted
to the project by the employee. (11) Fpr r- ric_ee t:�r:n °lts: Indicate eecn type of benefit included
and the to W1 rest allocable to li-D e)czs zss;cr.ea .0 tfa project. Eudcets should take into account
time needed to acquire new staff and changing der.:ands for personnel during the course of the project.
B. Professior:al_Srrvires. (1) For indiv'.d•ials to k^_ rnlrbun cd for ran cnal_scrvicr5 on a
fee basis: list ear- tyre c1 censult<ac or seance tdc. n::•:cen in eau`i cr:egory andr;;es oi`
cv,jor consultants where available), the pro7osed `ter races (by d;y, weak, or hour) , and the amount
of time to be devoted to such services. (ii) Fcr crc _.i z_• ^_t tom,-;, i_c1;: a'n� -rofescional ;sgodctlons
and ed JCd tool tr tit-- ri—rsy r,r!or ire fesslr111 T+ ':5: lndiC of servlc2s ue1.sn
pe rfe red, end cs i :c ce: rcct pn ce ruttier ancract cost data should be supplied in the budget
narrative -- application page 3).
C. Travel. Itemized travel expenses of project personnel by purpose (e. g., faculty to training
site, field ir.tervic•e;, advisory grove rzeti ngs, etc.) tnd silcw basis for cecputati on (e. q., "5 trips
for 'x' purpose at $;j tvnrace cost - -$55 trnns D'rtation and 2 days per diem at $15" or ''6 ceoo To to
3 -day meeting at $70 transportation ens $45 's ctsis ten n "p. In training projects, where travel and
subsistence of trainees is included, this should be separately listed indicating the nucb Cr of
trainees and unit costs involved. Applicant b.,dgets rhay not contec:alate pay:aent of the
total amount of travel costs (transporation and ;ter dial) of trainees and uarticivants
in projects involving seminars, worksnops, institutes, and training conferences. No
more than two thirds-of such costs may be fro::; discretionary funds. The balance should
be provided from grantee funds. Block grant funds may be used by a grantee for the
one third of travel costs not payable from discretionary funds, but in no event can
the total federal share exceed the applicable percentage (75 percent).
D. Equipment. Each type of item to be purchased should be separately listed with unit costs
E. Sunnlies and Other 0 "rctinq Exgonses. List itn_:.ls within this category by major type
office supplles,'tralnfng matrateri'aes, recce run forms, telephone and postage) and show basis for cFm-
Putation ( °x" dollars Per north for office ;u^ ?lies, "y" dollars ter person for training r•.aterials.
telephone- -Ion? distance at - " dollars per month, etc:). Large items should be separately listed
and identified Je.q., unusual su,ply hers , special printing or raitlnos required for project). (i)
On miscall; nos'a cec:a es: a specific itenlzation of etch type of expense with basis of cc-.putatlon
TouTd be p('rcvid: . ((iT "" ^re !- !Nrer.t rests +re clat:;d: a cenputed rate allocated on the basis
Of wages or salaries c:ust b^ St:m.n etas ov tee eCC triad t'.? rate h75 tern audited and approved by a
goverment audit agency. For those projects being trpltranted by local covern-onts, consistent
with the Financial ruide (pane 31), indirect costs not to excess of 51 of total project costs
May be clafr.e9 wean Cne'i rsl ex^ntinq ac^ncy does not have an audited rate. '(iii) for subcontract
services: the nature of the services, other than professional services Indicated aoove, [o be
re(elnClf end esticated contract tmqunt should be Shown.
F. Total Proiect Costs. The "Total Project cost" should be the sun of the "Category Totals'
or of all—FU iviu'e'ally Tlsced budget items.
,tUU d 15 notes on reverse sine of page s concerning matching I
contributions and cost allowance. uolicies.
�3
j• � it -i'�')
U.S. D E P A P, T 11 E 11 T OF JUSTICE APPLICATION FOR GRANT
LAN ENF0* MENT 'ASSISTANCE DIS•ET1011ARY FU 11 DS
ADMINISTRATION PAGE 3
12, BUDGET 11ARRATIVE
begin below and add as many continuation pages (3a, 3b, eta) as ray be necessary to relate the items budgeted to project activities,
and eccplete the required justification and explanation of the project budget.
A. Personnel
1. Salaries
Lieutenant (1) - This position is staffed by the Special Sorvicesi
Section Supervisor who will act as Project Coordinator and provic_c
liaison between the police department and Philco -Ford,
Policemen (4) - helicopter operational unit. These positions will
be staffed by two pilots and two observers who will evaluate the
system during both day and night patrol.
Policeman (1) - This position is staffed by the Planning and
Research Officer who will provide administrative data (i.e.,
crime statistics, citizen complaints) for project evaluation.
Senior Secretary (1) - This position will prepare documentation
and reports for the project.
2. Employee Benefits
This figure includes city's
men's compensation, health
ity insurance. This figure
rates for project staff.
B. Professional Services
2. Contracting Organization
portion of employee retirement, work
—
insurance, life insurance, and disabi.l-
has been determined at proportionate
The price quoted by the Philco -Ford Corporation is a firm-fixed
price which includes personnel salaries, benefits, materials
for system construction, travel, and engineering overhead. All
benefits plus engineering overhead have been computed at
applicable rates as verified by the company's cognizant govern-
ment contracting officer. For detail breakdown see Appendix A.
C. Travel
Trips to Sacramento or Burlingame for LEAA contract administration.
E. Supplies and Operatinq Expenses
1. Helicopter maintenance includes gas, oil, and routine maintenance
performed at the contract rate of $28/hr.
2. Administration overhead has been included to cover costs of admin-
istrative review, accounting, city.government review, and contras
�. administration. This figure is minimal and represents 51 of tote.
project cost which is consistent with the Financial Guide indireq
cost guidelines for local governments.
Discret I onary Grant Appl Ication Ins Cruet Ions- -Page 3 Items
The appl lc hould provide here a just]f scat ion and gx Liar of Lice budgnt items
Shown on page his should contain criteria and data used rrlve at estirites and,
"Where the grant applicant (or subgrantee ir..plementing agency) is an Indian
tribe or other aboriginal group, LEAH may waive all of part of the required
25 percent natchino contribution if such Croup does not have sufficient
funds available toreet this obligation. LEAH will entertain requests for
such adjust:-ents provided that the application includes a justification es-
tablishing the anplitant's lace; of r- atchino resources. Applicants, in budget
preparation, should keep .n mind and nust be prepared to sxat statutory match-
ing contribution requiror;ents. These require absorption of at least 25
percent of project costs as a non - federal contribution."
Note on Allowable Costs and fiscal Policies
Other criteria and policies are also relevant to bpdcet preparation. These include (a) mini-
mum- maximum grant ranges hrescrihed for narticular discretionary prog rats (federal funds
requested should be within these ranges); (b) limitation of travel and subsistence charges by
grantees to levels alie :rod uncer current federal travel rernrlaticns (or the grantee's estab-
Iished travel ool ici es if I owe r), including use of less roan first class ammo :. ^oda Lions in air
and rail travel and a S25 her di e^ subsistence ma xir:um; (c) limitation of consultant fees to
lowest rates consistent with procurex.ent of corp2*ant services, and except in unusual circum-
stances and with prior LEf...l anoroval, to not in excess of S100 per day or equivalent; (d) use
of rental equip.-lent ;:here less costly that) equipment purchase; (e) limitation of
federal fund expenditures for coiroonsation of police End other regular law enforce-
ment personnel (esclusise of !raininc participation and personnel in research, de-
velopment, demonstration or ether short tenn oroarams); !" .Q absorption by the
grp tee from nor.- Aiscrrticnary fund scurccs :i -i lac..` '!' st of trainee
parLieipant travel p• ojr is involving wc:'ksh• ^noes ind insti-
lutes; and (4) rut ^_s on :.•:,reva of budget chap - ,u<1". dII -cable and
non- a)lolvable cos";, non- reirrourservent of costs incurred before the project effec-
tive date and other fiscal reoulaticns set forth in tI,e standard grant conditions
applicable to discretionary cr•ar.ts (application item iG) and the LEAA financial Guide
as incorporated in such conditions.
to the extent nrr i.e matted Cy space availeble on pa"" 2, such further breakdown or detail
on any budget figure as ray be teemed to endv'rstand the r :nn -ar in which it was co puted.
Special information on particular ites requested on [:age 2 (e.g., equipment listings) may
(°?
also be provided where necessary. In cor..pleting the page:
Data should be identified by the major category involved.
: There should be a special explanation of large items, e.g., heavy travel
Costs, large printing exeenai auras, extensive clerical servitcs, hich salary
rates, indication way these are d d sza ^necessary for the proper conduct of
the project. E:,ere substantial suocontract services are sho,n under budget
item D or E, a breakco,m of the. contract price ty rajor cost ele:xnt or other
_ applicable basis for computation should be included.
Any Grantee Contribution items to be furnished "In- kind," (i.e., in the form
of goods, services, or fccilities usa;e, rather than cash) must he identified.
and the basis for valuation or com.outation indicated.
The budget narrative should also show the relationship between the bucketed
expenditure ca Cecories ano the proaosed operaticn of the project. If the
project has several ra;'or ccrronenis {e.q., curricau.^ ce• :e)per. ;n t, actual
training, and e•valv=tion of training) the a:.uunt of expenditures relating
to each such co:- �pncnt under the various categories should be identified or
discussed.
In many cases, th? budget schedule (page 2 of tpclicatton) will not provide
sufficient roon to c2t3il the items listed arid the narrative will permit the
necessary acplificction. The narrative, hcwavar, sl:cu]d not be confused
With continuation soe^ -ts rccuired when space on t`.a b ^? -et page is insuffi-
cient to iccivd_e all itcr.. Continuation sheets for the budget should be
kept separate frca the narrative so that the budget may be identified as a
distinct eocw -r_nt.
The extent and type of detail and explanation in the narrative will depend
on the financial structure and particular need of the project. The lm- ,ortant
consideration is that all cucponents and items of tie buC ^et be explained with
sufficient clarity to psm. it an Intel] igent evaluation by those responsible
for review of applications.
Note on Granteb listchinn contributions
T °
Applicants, In budget preparation, should keep in mind and oust be prepared to meet
statutory retching contribution reyuiremants. These are:
"Where the grant applicant (or subgrantee ir..plementing agency) is an Indian
tribe or other aboriginal group, LEAH may waive all of part of the required
25 percent natchino contribution if such Croup does not have sufficient
funds available toreet this obligation. LEAH will entertain requests for
such adjust:-ents provided that the application includes a justification es-
tablishing the anplitant's lace; of r- atchino resources. Applicants, in budget
preparation, should keep .n mind and nust be prepared to sxat statutory match-
ing contribution requiror;ents. These require absorption of at least 25
percent of project costs as a non - federal contribution."
Note on Allowable Costs and fiscal Policies
Other criteria and policies are also relevant to bpdcet preparation. These include (a) mini-
mum- maximum grant ranges hrescrihed for narticular discretionary prog rats (federal funds
requested should be within these ranges); (b) limitation of travel and subsistence charges by
grantees to levels alie :rod uncer current federal travel rernrlaticns (or the grantee's estab-
Iished travel ool ici es if I owe r), including use of less roan first class ammo :. ^oda Lions in air
and rail travel and a S25 her di e^ subsistence ma xir:um; (c) limitation of consultant fees to
lowest rates consistent with procurex.ent of corp2*ant services, and except in unusual circum-
stances and with prior LEf...l anoroval, to not in excess of S100 per day or equivalent; (d) use
of rental equip.-lent ;:here less costly that) equipment purchase; (e) limitation of
federal fund expenditures for coiroonsation of police End other regular law enforce-
ment personnel (esclusise of !raininc participation and personnel in research, de-
velopment, demonstration or ether short tenn oroarams); !" .Q absorption by the
grp tee from nor.- Aiscrrticnary fund scurccs :i -i lac..` '!' st of trainee
parLieipant travel p• ojr is involving wc:'ksh• ^noes ind insti-
lutes; and (4) rut ^_s on :.•:,reva of budget chap - ,u<1". dII -cable and
non- a)lolvable cos";, non- reirrourservent of costs incurred before the project effec-
tive date and other fiscal reoulaticns set forth in tI,e standard grant conditions
applicable to discretionary cr•ar.ts (application item iG) and the LEAA financial Guide
as incorporated in such conditions.
0 DEPART.':ENT OF JUSTICE
3NFORCEaliNT ASSISTANCE
ADMINISTRATION
Direct Engineering Labor
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
APPENDIX A
Man Months Rate Dollars
program M<_nagement
1.0
$2,026
$ 2,026
Principal Engineer
0.1
1,793
179
Senior Engineer
14.2
1,497
21,257
Engineer
1.7
1,278
2,173
Draftsman
3.3
796
2,627
Technician
6.9
969
6,686
Sub -Total $ 34,948
Fringe Benefits 35.5% 12,408
Total Direct Engr. $ 47,356
Material 15,081
avel 28
echnical Publications 300
Engineering Overhead 108.0% 51,144
Total Cost $ 113,909
Profit @ 10% 11,391
Price $ 125,300
5.3 COSTING APPROACH
i a. Direct Engineering Labor
The scope of work was broken into functional subtasks. Each subtask
was estimated after a detail review by the cognizant /performing
engineering department. The detail estimates were reviewed by the
program /technical manager to insure the meeting of overall program
objectives and elimination of duplication. The labor categories
utilized represent skill groups at Aeronutronic and the labor rates
are the company -wide average salaries for each group. These rates
were submitted for review and approval to the Division's cognizant
ernment Contracting Officer on September 10, 1971. The labor
s are consistent with the provisions of Executive Order 11615
si.dential stabilization of prises, rents, wages and salaries)
and assume a program midpoint based on the estimated calendar-ization
of manpower of June 1972. The Fringe Benefit rates used wore approved
by the Division's cognizant government Contracting Officer on
0 U.S. DEPART "ENT OF JUSTICE
',Aj4 ENFORCE:iE;:3'S' ASSISTANCE
ADMINISTRATION
A. Personnel
1. Salaries
Position
(1) Lieutenant
(2) Policemen - Pilots
(2) Policemen - Observers
(1) Policeman-Administra-
tive
(1) Senior Secretary
Sub -Total
2. Employee Benefits
Total
C]
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE 2A
Man /Mo. Rate
12 1,462 Mo
8 1,200
8 1,091
12 1,091
12 795
Professional Services
Philco -Ford design and maintenance contract
(see narrative)
Time
5°
100%
100
10%
5°
0
Total
$ 877
9,600
8,728
1,309
477
$20,991
4,504
$25,495
$125,300
U. S. D TfotENT L' - JUSTICE • APPLICATIDN FDR G( ANT
LAW ENF CE`g,ENT ASSISTANCE DISCRETIONARY FUNDS
ADMINISTRATION PAGE 4
Budget Categories
Prior Project
Phases
Present
Phase
Successive
Phases
Successive
Phases
Successive
Phases
Total
Personnel (Salaries and Benefits)
Repern The grantee shall mbmip a such ume sort in I.ch farm a may he or.—flew, such repmb es the Law
p
.P 25 4 95
Enlmce t Assn a Adm mi l,x ion may re nably re0uire, including puerterly financial reports and progress
slmandal
repots and final and nmrative reports.
25,495
Professional Services
Pic IOr.a, reproductions, drawing or other graphical rows • antl works of any nmilar memo (the t mOUtar To.,z include.
si
aeNtieble computer pro,,anrs and su,penimr data in enyt forms, the government has the right [a .,a, duplicate end disclose, where or in
put in any manner for any Purpose whatsoever and have others do so. If the materiel is copyrighOaMe, the grantee may copyright such,
A. Individual Consultants
but the government royalty-free n allusive and movolu.io license t reproduce, publish, and a such mal¢rials, 1 whale or
In Pont and te ammiliser others to do m. The element Nall include provisions appropriate to effectuate the purposes at this condition in
all "Pull Of emplOyment consultant's agreements, contracts Or subgril
13.1
B. General Contracts
124,159
shall be made by Annumixrator of Law Enforcement or his duty eumorirN representative, who shall have the sole and
124 159
C. Construction Contracts
In such ony including title 10 and license rights under any patent appliesion or patent which may i thereon. The determinenoo
shored,
Of the Antonio,, ..... ar his a... ...Invited represen"Ove, shall ha n1111yd as final. In add;(iOn, Ne grenlee agrees and able—he
OcO,m that Na Government Stall acV.vs, at least a r cable n - xcluarvo royally -free license 10 practice and have Pr,6-c t rougl.
¢world
Travel (Transportation and Subsistence)
276
14.)
Dis n Prohibited, No person shall on the grounds of face, reed, color or national origin, be excluded from participation In, be
276
Equipment
o ctict , pre, — d any d mid, ant m,ponad by this grant, The grantee most comply with The provisions and eeou r rr enla
o :its. vl
fLaw
of the Civil Rights Act of 1964 and r.aulations Issued by the Department Of Justice and the Enforcement Assistance Administration
thereunder as a condition or evard of Federal funds and continued grant support. The grantee further must comply with the Department
Supplies and Other Operating Expenses
36,897
Or icy r tiro Federal Imo —iel a the grounds of r recd, anal onpin, be 01— rased. Trio gra
IIian .nor
36,897
gaols entem, or timer p,egr... no ecmaae ..dal balance or eliminate racial imbalance In a law enforcement agency. The united hulas
rewrves the right 1. seek judicial enforcement of INS condition.
TOTAL
186,827
186,827
Duration of Project Phases (in months)
t
12 Months
12 14onths
DI Federal Support. Will other Federal support bVvi ilable
for any part of this project? Yes No A
If yes, identify and explain:
15. Federal Submissions. Have other Federal agencies
been contacted for assistance op this or similar
projects? Yes No A If yes, identify l
and indicate status:
16. STANDARD GRANT CONDITIONS — Applicant understands and agrees that any grant received, directly or through
its State tau' enforcement planning agency designated under P. L. 90.351. as
amended as a result of this application shall be subject to and Incorporate the
'
following grant conditions.
M
Repern The grantee shall mbmip a such ume sort in I.ch farm a may he or.—flew, such repmb es the Law
Enlmce t Assn a Adm mi l,x ion may re nably re0uire, including puerterly financial reports and progress
slmandal
repots and final and nmrative reports.
12.)
Copydahts end Births in D?te, Where ac supported by this grant produce Original wmputer programs, writing, sound recordings,
Pic IOr.a, reproductions, drawing or other graphical rows • antl works of any nmilar memo (the t mOUtar To.,z include.
si
aeNtieble computer pro,,anrs and su,penimr data in enyt forms, the government has the right [a .,a, duplicate end disclose, where or in
put in any manner for any Purpose whatsoever and have others do so. If the materiel is copyrighOaMe, the grantee may copyright such,
a
but the government royalty-free n allusive and movolu.io license t reproduce, publish, and a such mal¢rials, 1 whale or
In Pont and te ammiliser others to do m. The element Nall include provisions appropriate to effectuate the purposes at this condition in
all "Pull Of emplOyment consultant's agreements, contracts Or subgril
13.1
arises
Patents. If any discovery or ntion e r is developed In the cots of o result of work performed unoer this aced, the grantee
rdeterm
shall refer the discovery o invention to The grantee hereby agrees that nation% o1 rights to omions mane under this grant
cThe nAssistnce,
shall be made by Annumixrator of Law Enforcement or his duty eumorirN representative, who shall have the sole and
.
.alchillivo Powell 10 detestation harbor o not one -hero a patent application should be filed ono 1. determine Ne mv,m of all im
In such ony including title 10 and license rights under any patent appliesion or patent which may i thereon. The determinenoo
shored,
Of the Antonio,, ..... ar his a... ...Invited represen"Ove, shall ha n1111yd as final. In add;(iOn, Ne grenlee agrees and able—he
OcO,m that Na Government Stall acV.vs, at least a r cable n - xcluarvo royally -free license 10 practice and have Pr,6-c t rougl.
¢world
Out the for 9ov r 1al puposes any in made In rho cmdut of o under this grant. The grantee shall include provisions
[ton
appropriate to prectumen file purposes of this cone in all contracts of employment, consultant's agreements, contracts, or suogrma.
14.)
Dis n Prohibited, No person shall on the grounds of face, reed, color or national origin, be excluded from participation In, be
re /uvvlvtAa benelifs af, or he otherwise subiected to discrimination under gra warded pereant . P.L. 963$1, ,need any
or
o ctict , pre, — d any d mid, ant m,ponad by this grant, The grantee most comply with The provisions and eeou r rr enla
o :its. vl
fLaw
of the Civil Rights Act of 1964 and r.aulations Issued by the Department Of Justice and the Enforcement Assistance Administration
thereunder as a condition or evard of Federal funds and continued grant support. The grantee further must comply with the Department
Of Justice cVual employment opportunity resuleliOn in Federally assisted 4rograms. to m end that di :rriminadOn in employmern practices
of State Planning Agencies, law enforcement eganciek and offer .pence, o Offices aomlnlstermp, rutdut,ing or per.rop.nng , any program
Or icy r tiro Federal Imo —iel a the grounds of r recd, anal onpin, be 01— rased. Trio gra
IIian .nor
idea shall be in nrpr¢lao t re4v ecrhe - m�posibon in ST.'. plan, — planning ag ncy sub,ri 1 pm,a s of enV pe'cenlaYe nail .
gaols entem, or timer p,egr... no ecmaae ..dal balance or eliminate racial imbalance In a law enforcement agency. The united hulas
rewrves the right 1. seek judicial enforcement of INS condition.
retionary Grant Application Instructions — Pao *5 and 6 Items
13. Budget Summate antl Prot <tion: This need be completed only where lif specifically
requested by the tenor of the discretionary grant program under which application is being
made or (ii) the applicant desires to show fiscal needs for project continuation in future
periods (the successive phase columns). The "present phase" column relates to the "project
duration" shown in application item 4.
14. Federal Support When other Federal funds will be available for financing of com-
ponents or pare of the project, the applicant should indicate and explain. This should be
interpreted broadly and include notice of any related activities supported by other Federal
programs (OEO, HEW, Labor, etc.).
15. Federal Submissions: Indicate other Federal agencies or programs to which this pro-
posal, or an earlier version, or a related project idea has been submitted or offered for
discussion. Indicate states thereof,
16. Standard Grant C_ond_inims: This item sets forth the conditions for the extension
of grant assistance to any applicant and, when an award is made and grant funds are accepted
thereunder, will become a binding contractual commitment of the grantee. The applicant
should satisfy itself that it has read, understands, and is willing to comply with these
grant conditions and the rules and regulations incorporated therein concerning administra-
tion of grants established by the Law Entorcement Assistance Administration.
120) Compliance with Civil Mghts Act: No entries are required for this item but it
constitutes a major commihnent of the applicant and must be accepted as a precondition for
grant support. Its contents should be regarded as an integral part of the application and
as binding as specific data or representations supplied elsewhere. Amplification and ex-
planation of grantee commitments hereunder can be found In departmental and LEAA regulations
issued under Tide VI of the Civil Rights Act of 19,1 and the Department of Justice Equal
Employment Opportunity regulations (28 C.F.R. Part 42, subpart 0).
17- Dam: Indicate the date the completed application is signed.
18. Pages in Application: Indicate the total number of Pages (separate sh ee tsl con-
tained in the complete application, exclusive of appended brochures, printed materials,
a to. Since there may be continuation pages ( "la," "2a ") this number may be larger than that
shown by the consecutive numbering of the application,
19. SPA Certification and Approval. All discretionary grant applications not directly
prepared and filed by State law enforcement planning agencies should have a completed "Dis-
cretionary Grant Application Endorsement' attached to the application before final pro-
cessing and award action can be completed, The preferred procedure is to have the
attachment appended to the application submission when made to LEAA. If this Is not done
LEAA will assume that the endorsement has been requested by the applicant and that it will
be forwarded by separate transmittal. (See page 63).
20. Signature'. The official named in item 9 as the individual authorized to sign the
application should execute the original application. Additional copies should also indicate the
fact and date of signing.
0
s
"n i Lt e ,
(Edition 12- 3� -59)
U.S. DEPAR ENT OF JUSTICE
,
LFl1 EiiFOR 5ENT ASSISTANCE
fl : L— Su-rsrV
ADRINISTRATiON
APP CATII11 FOR GRANT
DIS'RETi0NARY FUNDS
PAGE 4
- -�
Budget Categories
—t--
��—
Prior Prot ecC
Phases
t��
fesen
L Phase
UTCE —S lve
Phases
Total
Personnel (Salerles and Re-- n-- efits-- „-i— ittss)—
$- 25,495
$ 25,495
'f0 C551o' :'�1 Crvt Cr�g ((n )1Vle�ilt; —
and Consbiting Greanizcticns grid
G`SCCiaa fait_
__�.
_
125,300
_-
1 2 5, 300
Travel (Tr anspoi tat Ion and Subsistence)
276
2 % 6
CSu1{rent
__
__
Supplies and Other Oparatic9 EY,;:nses'
36,953
3 6, 9 5 3
TeT!
?4 -j
�$0�
Ih,lratio' of Pro'�ect PF_ ?s in rrr.ths] 1 _I 11
�_
l i
I Cderal S'dp; :Jrt. niIi C'.h9r YCueral Sllpfrurt be LVaI la
for try pert of this project? fes 7 ?a x
If yes, identify and explain:
I edit r'aI Yic :mi s Ions. I:ave oO'dr t c 2 c raj d9 e'C,v
been contacted for assistance on tM s or similar
projects? Yes No i If Yes, identify
and Indicate si.a s*
1� IDAAD GRANT CONDITIONS - APPLcmt understands and greeh at ct
any grant r eei—A. direly or through it. St.,, law erdo m u,ni
rceent pin, agency
un
designated der 11. L. 90 -151, as t ..1, of this application shall be subject to and in or gnu le the following grant coed LLlon.,
o) 1<etvcr'. The grantee .halt Submit, at Such time. and in uth form as may be such report• S the Law Enforcement Assistance Administration may
senores blY
'.'.n e, mclodi.. quarterly financial reports and periodic progress reports and final financial and narrative report..
(a) Where ctivitiea Supported by this pant produce oH,ih.l book•, manual., film,, or other copyeightable matrrinl, the grantee may copyright Such,
but LEAH reserves a valev -hen, n n es<)vaiv< and inevoubls )icenaa tp produce, publish, and um A—?, material., and to authorise .,he,. to on .o.
(1) Patent#, If any discovery or invention an s developed in the course of or a revel, of work performed under this grant, by any level of Implementing
Grantee ubg ranter. o oatrac :or, the gracte<r-hail re4r the dive... rya enlion ro L£AA, which will do whither or not pie nt protcctmn v-:11 be
o..bt, how ngl.ta therein, imalud :cg Patent rights, will be dlspo,ed of and administered, and the r ttf of other action required to protect the public
Sraere.t i work supported with Federal funda, ail t accordance with t ie presidential id andmt of Octoter 10, 1961, on Government Patent Pofi<y, The
grantee in his final p
r, repo, ee ill alt—) Shall noeudy any discovery a n oventiu ♦ mng under or developed in the course of or as • t ,.Wt of work
performed under this grant grant or shall certify that there are no such inventions or discoveries. r
(Q Di•cri nat'wn Prohi Noted. No person shall, on the grourde of race, eed, color or national origin. be racluded from pa rticipa[ion in, be refused the benefits
of, or be u1,,,, -d to die malaon undo p—ia awarded ....... :1 to P. L. 9a -151 o ny project, peogu .iiivi <v, o .b....1 auphar bd by such
giants. Gtectees chest[ < mely with '.A yrn and r ents of Tate vl of the Gvil eight, Act of 1961 and rg gi,lations i uedrby the Depar .n n of
Justice thereunder condition of award of federal fund. and con :hnued ... nts oat Grantees further must < m.piv with the Jestnce Department equal
mPlhymenteoop,r shy —r' +lat,on v Federally .c trd programs. to he end mated, cr mtnaecn m employment pro . of Sate plan mg agm< w
.of.—Sinent.,cr es and .,her agen offices ar aeterml• conducting or participating 1p my pco¢cam o ctrvrty r ,rag Federal fin al a ratan e.
on the r ov ed. oI . valor, ere ed` na anal a ,n6, el:m n.ted. Thu Q'l ond,tmn •hall not be : teal to erg-,r the n Sat • Jan.
ar
planning agency sbbgrant progra of any per- ageir , Sin System, other program to ch :eve racial balance or chin:nate racial imbalance in a law
anforeemeht agency. The United Sates reserve• the right to seek judicial enforcement of this condition.
(S) Te`_mlmtien .l Aid. This grant may be terminated or fund payment. dilconticued by LEAH where it finds • .uhnardi.l (allure to comply
Jr. L, 90 -151 or regulations pmmel p Y with the provisions of
to ad% es gated heeuund er, P. L. 9mg these grant conditions or application obligations. but only after notice and hearing nd
pro -edur Set tariff in Sections SIO and 511 of P. L. 90 -151. { Pveavant
16) t r. ti_end Audit. The Administration and the Comptroller Central of the United S,.tee, or any of V-ir duly authorraed regrets. n <a elver. .lull h.ve access
Pre” of c.1,t and a am nahhn. to anv book•, dnaunenb, papery and records of the gran t _ , nd to relevant boOa and r mrdr rntg and.
Sort, a provided in Section 521 o! P, L. 90 -151, A notice to if,'- effect Shall appear in all subgrana end other ..range m<nb for of
of this
0
- - ;Y 1. 1c L ul iu UVUt !On s .In'p (, and 5 1 te6l5
13. Cudaet Se and Pmjrction. This need be eornplete7oonly where (i) specifically
requested by tto tarns of rha ciscr_tionary grant program under Frhich application is Laing
rade or (ii) the applicant desires to show fiscal neecs for protect continuation in future
periods [if) successive phases column). the "present phase" colson relates to the "project
duration" sho;m in application item. a. All applications for continuation support
must comalete this item, including the "Prior Project Phases" column, ad-
justed for actual budget experience.
14. Federal Su_crort: Winn other Feecrzl funds will b^_ available for finLncing oY 'cca-
ponents or psr£s of ter project, the applicant should indicate and explain. This should ba
Interpreted bro >dly and include notice of any related activities supported by other Fcderal
programs (OED, FILE, Labor, etc.).
15. Federal St.:- issicns: Indicate other Fcderal agencies or proor,!.,s to which this pro-
posaT or ar e rii ,crsion, ur a related project idea lu.s teen submitted or offered for
discussion. Indicate status thereof.
iG; Standard Crant Conditions: This item sets forth the conditions for the extension
of grant assi ance i� any c Tiicr.nt and, In2n zn.;:ard is ..:de and rrant funds are accepted
thereunder, mill Mona a binding contractual ons! ton t of the grantee. -12 appliennt
should satisfy it_elf that it has read, understands, and is trilling to col fly with these
grant conditions and the rules and regulatieas incorporated therein cencer ing administra-
tion of grants established by the Law Enforccr;ent Assistance kd,ainistration.
Discretionary Grant Application Instructions -- age 5 Items
Ah
17. Coaoliance with Civil Rinhts Act: No entries'are required for this item but it
const tutes a najor co:..i-i::cnt or tie applicant and r::ist bg accepted os a precondition for
grant support. Its ccntents should be regarded as an integral part of the application and
as binding as specific data or representations supplitd elserhere. Amplification and ex-
planation of grantee commitments hereunder can be found in departmental and LEAA regulations
issued under Title \'1 of the Civil Rights Act of 1964.
18. Date: Indicate the date the cor.;pleted application is signed.
19 Pr.oes in Ao;;lication: Indicate the total number of pages (separate sheets) con-
tained in U,2 cci :lpicta up licztion, exclusive of appended brochures, printed materials,
etc. Since tlr_re rc,y be contin.i:rtien p[:ges ( ")a," "2a ") this number may be larger than that
shoxn by the consecutive m„c;':bering of the application.
20. SPA Certificat {;n, ,rd Pnr.roval: All discretionary grant applications not directly
prepared and iiicG i)y t 1,iw enrorcr.:ent planrinq acencies should have a ce.00leted "Dis-
cretionary Grant r ". plication att- r.ched to the agnlicoticn before final pro-
cessing and award action can be cerr')letcd. Tile pr•cferred procedure is to have the
attnch.rnt appended to the application sub ^{ssion try ^n ride to LEbdt. If this is not done
LEAH will asses that the eveorsc;-ant has been requested by the applicant and that it will
be fordarded by separate transmittal.
21. Sir.anture: The official named in Item 9 as the individual authorized to sign the
application si; ^_.uld execute the original application. Additional copies should also indicate
the fact and date of signing.
N
17
1E. STINDARD (LMNT CONDITIONS 0nt'd) Page 5
rt ids. All r.,.I,d records shall be maintained until an audit by LF.M or Its representatives is completed and oil questions araie,there from
are r solved, or for tire[ I-'-'fit' final payrnenFU made on the grant, sabpant. contract, or subcontract under which this project is being implemented,
w�hlehtee..- sooner.
0 hili_t inn +nj Payment nfe E,mda. Funds a. and ed may be eaMnded only for —fats sand aU'o lies rov it by ,ra hires aP,, Lived project plan mbud Rel.
)roject funds .nay be uLb:e le.ro -:eh a lettrr of credit splint pun ant to rules and o eedere- a In establishment, wrthdrav al , etc., I., the
Adim utral-o and with whmh granbe- --1 lf,olpll. Ahern gnat ...,do at. not -.'fluently large to require tees antem, payn exits will be made on Cue bans
of periodic requ e.0 and oLnutu of fund nod. cbmmed by the are.,... Iayments wail[ be ad,Uted to correct pre —repayments ents or underpayments and
, llow anca. result,nq from audit. Letters of credit may be revoked for failure to comply with i"tiremenn pertaining thereto.
(9) Allde Coots. The ellowability of mm incurred order any grant shall be determined in accordance with the general principles of allowability and standards
I., .,],,led east tt<rn. set forth in here'. of puller Circular N, A.1], •'Psi a for D.term.ning Crat,_A, L•ablr In Grarta and Contract, with fI old
lute.) Go. bn,r pla, o allheI defined and delimited in c..it, .... 10 and 11 be law, and m the LEM I I na or Lae Our de (o� Adn tom mg a,,! A.ctmn
Gr.nes.
Vol Evpemea \ant Allo_bl e.. Grant Iur.ds may not be eapended for (e) menu not part of the approved budget or -eF +r +tely approved by LE": (b) purchase or
nitrenmr..l I.rd ar.d bv:dmgt m,everrients thereon, or payment of real estate mortgage or taxes, unless specifically provided for inthe Grant agreement;
Ice due t. or g..on a. G. n. or federations: idi .. rrtamn�rnq an , e rnu, m sect) nun Ces, and incidental coats related thereto: eel purchase of aulmnob,lea or
ether aummoti— vch.cles veer • provided for in the yra ogre or UI indirect leverheadl coats, where the grantee does not have a indirect expense
s l)oelio @voter and rats. acceptable to LEAA. Expenditure of funds i cot of D,e submitted total con estimate for any major budget category will be Prr tilted
.of, with LLM a vat wIr— this . velar- a r of rr e Ihan Id pet ant in the tnal category cost estimate. Such i wdl be deemed, - effect,
to constitute a und:ntnl of the grant application and t+ and r - r ing grantor concurrence. In certain cases, grantee. which are 51s1. law a(orcemm,
planning agencies may exited Uiee approvals on behalf of LEM for their subgraplcr..
011 Written Ap_ev,l of Char, rs. Grantee rt nst obtain prior written approval from LEAA for major project changes. These include (a) charges of substancee in
project saw¢¢- de.. In., order rrh Plan. -et forth is the appo. rd application (b) changes in the project director or key Prcife..i.cal per h e
..ot idntified
in the approved application: and Ice changes in the approved project budget as specified in the preceding condition.
02) Proirtt income. All interest or other income earned by the grecire with respect to grant funds o e a result of conduct of the p .1 ,
ant project (sale of puhlicatio
ripe,uupn feet, charges on fee, eit.I must be accounted for. 1- terest on grant funds must be returned to LEM by check payable to the UniLrd Slater
Toe ... IF. and other mcom pr
should be applied to project purposes or n reduction of project cost.; ovided, horver, that if the grantee is a cant of government,
the grantee .lull not be accountable for interest earned on grant funds pending their disbursement or actual application for project purposes.
N) Title to Prox sty. Title m property acquired in whole or In part with grant fund. to accordance with approved budgets *hall vest in the grantee, subject to
dnrsbnent at th.e Opt— of LEM Ito the ..tent of LEM contrib.1— toward the purchase lhoenfl seeras'ble only upon twtice within 120 dale after the end of
the grant period or termination of the grant. Grantees shelf exercise due care in the u , maintenance, protection and preservation of such property during the
period of project at.
04) Publications. The grartee may publish, at its own a.pen , the results Of grant+rtivity without prior w by LEM provided that any publication (written.
visual. a creams sound) reas a m M L
acknowledgement of LE grant support. At least 25 copies of any such publication must be. furnished to EAA but only 10 eagles
el training materials (,here u..4 m grant project) most be supplied, except as otherw'Lee requested or approved by L£M. Publication of doe exits or p rat
with pant tench beyond quantities bl repaired . manuscripts . peam s Dort submitted requirements must be provided for in approved project yeas or budgets or otherwise approved
by LLM and, far large quantity pabLe +lion, must be submaed in advance to LEM.
.hied P.-t' F ::i- nai-_ No contract at agrxmml may be entered into by the grantee forexecution of project activities or provision of service to a grant
project (other then per. a of supple r standard commercial or maintenance err ces) which is not incorporated in the approved proposal or approved in
den a by LE". Aar such err ngemmua.ball provide that the grantee will retain ultimate control and responsibility for the grant project and the, the
aontreclor or ..hg niter shall be bound by these grant conditions and any other requirements applicable to the grantee in the conduct of the project.
(I6) Obligation of Grant Funds. Grant fund. may not, without advance wrinen approval by LEM, be obligated prior to the effective date. or .ubsequent m the
termination date of the grant period. Obligations outstanding as of the termination data shall b, liquidated within 90 day.. Such obligations meat be related to
,cod. or services pr —,d.d and utdiaed within the grant pe tied.
Oql Tb_cat Aegatalion@. The fiscal sdivi.i. r., ina of grant @hall be -abject to such further rules, regulations, and policies, concerning accounting and records,
payment of fund., coat allow abdit Y. aLibre.,on of financial reports, etc., as may be prescribed by LEM, including those met faith in the LEM Guide far
nimeretionary Grant Program ad those specified as applicable to discretionary gran,. in the LEM Financial Guide for Administration of Planhn and Arlin
Grants.
Ar` L'RA.NCE OF CO`AI•L:A>C£ KITii C:yIL RIGiiTS ACT OF 19Se. The Rrattee hereby aauru that it will comply with and will meure compliance by its —1,;rameer
aM contnctora wen T.tle VI al the Civil A,ghts Act of Pct,{ and all requirements imposed by or Pursuant to regulations of the Department of Ju re 121 C. F. R, is
Q1 issued pursuant to that tale, to the end that no peaon .hall, on the ground. of race, color, or national crigin. be excluded from part —pat -n tit. be denied their
benefit. of, or be otherwise objected to discrimination under any program or activity for which the applicant receives Federal financial +esuuoce from the Depart-
ment of Justice. The grantee further will comply with and insure compliance by Its subgrsntees and contractors with Justice Department equal emplopri—I
regulation in federally aaeisted programs 121 C. F. R. Part 12, subpart DI to the end that employment discrimination in such programs on the groti of race, cote,
creed or national on.. n. @hall be "imitated. The grantee r cognises the right at the United State. in Leek judicial mfor a ent of Ills tureRmnd co rands agars,
discrimination and will include wiler pant assuring the ri86t of the United States to a judicial enforcement eta autcrants or contractsv
U
.Gate: ots rges n d tat[ Planning Agency er ca[ on en ,pprovn tot e
hDDlicatton
12 -18 -72 24 L7 Ye: Q No '[7 Not Applicable
1. Signature of Authorized r c it ti :n o{ t,ppl cat on
el-
�^
•-+ L['.A- Pi[P -', (Revised) 1
— i
U, S. DEPARTHC.NT OF JUSTICE APPLICATION FOR GRANT
LAN E11 FORCEMEN.T ASSISTANCE D I S C R E T 1 0 11 A R Y FUNDS
ADMINISTRAT;011 PAGE 6
zt. PROJECT PLAN A11D SUPPORTING DATA
.tse state clearly and in detail, within ten re;r, if passible• the alms of the project, precisely what will be done, who will be
„lvcd aed .bat is expected to reiult. Use the fcllc,,ing rajer headings:
V. 1. Coals
p. II. Ic;,C and 1•e ^:1 is
P. IIL V th -ds ac9 Ticat,_ble
P. 1Y. [valuation
P. V. Resources. i
-:;er subsequent pages consecutl•rcly, i.e., /.Pplication Page 7, Application N.ge 8, etc. See Page 6 instructions for future guidance.
this is a continuation application, a detailed report of project accorlp7ishaents
id status, current to ' +Jitliin 60 days of tenr:irlation of grant period, must be
lcorporated in or appended to the application.
GOALS
ackgrouncl
,he City of Newport Beach began helicopter patrol in October of 1970.
wring 1971 the City experienced a 10% decrease in Part One offenses.
.s no other major improvement or change in-patrol operations was ini-
..i- the City has concluded that helicopter patrol in conjunction
:it - .� ound units has been the major contributing factor to this reduc-
t':i 4 crime,
,it.h the implementation of helicopter patrol, law enforcement obtained
the benefits of airborne observation, particularly during daytime patrol.
Ilolaever, in order to retain the same effectiveness during nighttime
patrol, the helicopter must fly at lower altitudes. Even at these
l.or;er altitudes and with the aid of ground lighting (if available), ob-
servation capabilities are significantly reduced at night. Additionally,
this lower altitude makes Lhe_ noise generated by the helicopter a signi-
ficant pollution factor to the environment which has drawn coiaplaints
from members of the community. This noise Also makes the helicopter less
!ff:icient by announcing the helicopter's presence to the criminal element.
Phe use of helicopter mounted search lights further accentuates this
problem. Therefore, in an effort to improve helicopter patrol operations
tnd reduce the helicopter noise factor, the City has investigated the
development of an airborne low light level magnified viewing system with
stabilized image for use in the police helicopter.
M'AA and Regional Priorities
With the above described goals the City believes that this project follows
closely the goals and objectives of both the LEAA discretionary program and
the 1972 Orange County Regional priorities. Expressed in the stated objec-
tives of the LEAA discretionary grant program is the need to provide
"s al impetus for... experimentation within the total law enforcement
it ement structure." In its program for Police Improvement, LEAA
)ts projects which apply new or improved methods of crime detection
or ;.Ci�rehension to the field of law enforcement.
The project also adheres closely to Regional priorities which include
(1) optimum manpower. loadinq; (2) operations performed using effective
-l:d effi.ci,nnt nl:oceriure; (3) effective use made of latest scientific _ech-
__T.._.� _ _ - ----
Discretion• Grant Application Instructions - -Page • toms
l
rach of the informational- items outlined below should be covered in the Project Plan and
tng Data. Certain it=s may require rore attention or elaboration than others, es-
iy where the specifications of the discretionary grant program under which application f'?,
1 :'ing made largely Mannino or define so,2 of the project plan elements (e.g., goals, L.d
impact, methods). however, no item should be omitted, if only to explain how overall program
goals or specifications will operate or be Imnle=ented in the particular project or law en-
forcement context of the applicant jurisdiction.
Sp_cial t,nte: there thn announcements of discretionary grant programs request specific
data to be incinded in .;plication;, such data should be aCded and integrated into the infor-
mational components below or separately set forth and identified. It is important that ap-
plicants respond fully to these special data requirements.
1. CO?.kS- -The discussion of coals should indicate the problem or need being addressed and
To nonner• in which it is expected that the program will r..ake a contribution to law enforce -
nant ir:provcn1,11t or cric :e ore•:ention or control in the applicant's jurisdiction or area of
responsibility (and els;vnerc, if such potential exists). provide sufficient bt:ckcround in
terms of existing law enforce nrit conditions, crime incidence and other local circumstances
(statistical and descriptive) to permit full understanding of the applicant's project objec-
tives.
11. 111PI.CT R SUITS- -This section should decribe precisely what the project, if success -
{'dj ` wi }1 �cs.en;erat.e qr achieve. This should include_ an indiction of units of government,
law enforcement egincies, or other groups to be benefitted, the level or sgooe of impact ex-
pected (e.g., r.orklo;ds to be handled, nur:ber of persons trained, quantitative estivate of
services to be provided, exactly what ne'd capabilities or units All be established) and any
ultimate impact anticipated on how law onrorceaent activitics (police, court or correctional)
are carried out or on crime control or prevention effectiveness.
111. NETNODS ;,hD T1:17,,BLE -- Indicote as precisely as possible how the project will be ex,ecu-
ts-"-nd what design or methods will be utilized in carrying it out. This should include (1)a
htion of the various steps and sages of the project,(1i) a work schedule of shat will
f ]'e at each stale and estic:]tcd tit:^ intervals involved, (111) how tine work will he organ-
`` land (iv) who will haiUly each element. In training projects, the ''methods" description
std include (i) type of training pro.osed,(li) an outline of curricW um,(111) estimated
number of trainees and course presentations to be involved,ar,d (iv) teaching methods and
materials contemplated.
1V. EV7,LVTI0,1 -- Indicate what arrangements will be made to evaluate project results and per -
Tormance ratnods and criteria to be used, who will undertake, etc.). This is an important
aspect of the project and should he accorded the same advance planning as the project design
itself. In some cases, LEAH will undertake or arrange for evaluation of all like grants
within the sage discretionary fund program, to which case grantees will be exp ctcd to parti-
cipate in and fully cooperate with data gathering, interviews, special reports and other
evaluation activities and needs.
V. RESO�JP,CES --In this section, the applicant should (i) provide short resumes or biographi-
cal sketches of key professional staff or consultants to be involved to the project (one or
two paragraphs indicating position in project, education, past omD)oymarit or experience,
and publications or other professional recognition) or, Wherc'specific staff has not yet
been idegtified, tha cealifiotions and bz.ckground which will ba sought for key positions;
(ii) to the extent not previously set cut, describe the staff ornnization of the project,
lines of decision, and policy or advisory bodies concerned with project execution; (fit) In-
dicate achievements, experience and ot;rr activities which oualify the applicant to conduct
the project or have relevance to project work and (iv) where the cooperation and support of
units, groups, or agencies ocher than the applicant is necessary for project success, tndi -,
Cato their roles and relationships to the grantee and furnish letters of endorsecrant or
other evidence of support for or willingness to participate in the project.
re Uor
e basic elements
" aOURSSed in terms o'✓ cools. Wriact, 11tHO, etc, for
Pic. detailed report; of past re?W L gnu prouress regoired
'r'In over the record of initial project l p'lementation.
the project plan should
the continuation Period.
OT continuation applicants
F 0 905.221
L
9
U.S. M1 PARTMENT OF JUSTICE
1,7C' "'i'ORCE :ENT ASSISTANCE
0 ADMINISTRATION
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE 7
heli.co }hers can be used, both separately and in conjunction with
vehicles, through .research and pilot experimentation.
Systcm Development
`i'hc funds recuested in this application will be utilized to design,
i.lilplement, and evaluate the proposed viewing systelil. After Coll -_ idera'
tion of presently available devices, the City has found none which
have been able to meet the required specifications for police heli-
copter operations. The Newton Police Department, Newton, Mass., in
their evaluation of night vision equipment for law enforcement
applications (Grant 'BI 70- 065- PG -5), agree that low light level
vieivi.ng devices have a value in police surveillance and patrol work.
110wever, the conclusions of their equipment evaluations did not come
up with a piece of hardware that could be effectively used in a fast
moving vehicle or helicopter. Considering their extensive evaluation,
the.value of loco light level viewing devices and the appropriate
application for helicopter patrol work, the City of Newport Beach
feels that if a system is to be of value it must include the follow-
Low light level image intensification
_. Magnified image of at least 5X
3. Stabilized image from helicopter vibration
4. Under 70 lb. weight limitation
5. A periscoping system which does not require extensive air-
frame modifications
6. A headup viewing device to minimize observer fatigue and
motion sickness and increase observer safety.
With this combination, the City believes that
by the helicopter pilots and observers, better
the helicopter individually and in conjunction
units, and an increased effectiveness in crime
tion.
there will be acceptance
patrol operations by
with ground patrol
detection and preven-
._._ ��...._. �...::..,: �:.;.;..; �..._.✓.... ...,. ...........:.�- ,�.sw,..- ..:ic.W ..._.iwu_.t�:: - .........:...a::e�,.��:.._ ' ai_....�..�,�s,o::..�.:.w:'.o:: a 2::rcii:.:,.....ra - c,'.��_
U DEPARTiENT OF JUSTICE APPLICATION FOR GRANT
NP'0]?Cli.'41;VT ASSISTANCE DISCRETIONARY FUNDS
ADMINISTRATION PAGE 8
IMPACT AND RESULTS
kith the development and installation of the viewing system, the
City hopes to accomplish the following objectives:
1. Reduce nighttime crimes and increase detection capabilities
through increased helicopter observation capabilities.
?. Allow better observation in areas where observation is now
difficult such as dark Leaches, shadowed cliff areas, tree
lined streets, alleys, and dark industrial park. areas.
3. Reduce noise pollution of the environment and accompanying
citizen complaints.
4. Reduce the necessity to use high intensity lights in late
evening hours.
Reduce observer fatigue by allowing him to sit erect in his
( seat and view the head -up viewing screen.
6. Develop the equipment which will accomplish the above and
at the same time keep the unit priced at a reasonable level
for all law enforcement agencies.
It is anticipated that new and more efficient methods of nighttime
helicopter patrol operations will evolve with the initiation of the
viewing system. If the system is successful, the City anticipates
that many municipalities across the country will be interested in
increasing the effectiveness of their helicopter patrol programs.
I' • • I
DEPART! °ENT OF JUSTICE APPLICATION FOR GRANT
I,] iFGI'CE.1EivT ASSIS'T'ANCE. DISCRETIONARY FUNDS
ADMINISTRATION PAGE 9
METHODS AND TI' ETAPLI
In its investigation, of available systems, the City has looked at
the folloring products which have not met the established criteria.
(1) SPECFOL113 "Night Sun" Searchlight - No magnification, no
stabilization.
(2) ASTROPHYSICS "Owl Eye" - Not within weight limitations,
no established stabilization system, no oeriscoping system.
(3) DYNA - VISION "Ultra- Sensitive low light level T.V. Model
2001" - No stabilization, no periscoping system.
(4) RECORD- O -FONE "Night Scope" - No stabilization.
(5) Airborne Closed Circuit T.V. as developed by Los Angeles
�°� Police Department - No low light capability, too expensive.
(' 1(6) Mark Systems "Mark 1610 Stabilized -Image Binocular" - No
low light capability.
Dino the above systems' limitations, as well as those developed in
the Newton Police Department evaluation grant, the City has deter-
mined that a nighttime vier:ing device must be developed specifically
for police helicopter operations.
The City contacted the Philco -Ford Corporation, which has its facili-
ties located within the City, for a feasibility study as to the proba-
bility of success for development of the system. Philco -Ford has been
active in developing night viewing devices for the Federal Government.
Early in the study, it became apparent that conventional methods for
stabilization of the viei..ing system could not be applied to police
patrol helicopters due to excessive :,eights and airframe modifications
incumbent with these methods.
These conventional methods had involved the use of gyroscopes in a
stabilized platform, therefore, Philco -Ford introduced the preliminary
concept for a new and innovative inertial stabilizing system which
would overcome %:eight and airframe restrictions. The City then devoted
many hours of its time to a study of alternative methods and systems
to determine if any other approach to the problem could be found. At
the end of several months, it was clear that Philco- Ford's new stabi-
lization concept was not only the most feasible, but also that.Philco-
re-='+ was the sole company which could provice the technical and engine-
expertise for development.of the system.
U.S. DLPARTMENT OFq�STICE
?:NFOitCi:'HNT ASSISTANCE
ADMINISTI:ATION
11 PLICA -10H FOR GRANT
DISCRL•'TIOdARY FUNDS
PAGE 10
The-proposed Philco -Pond system will significantly increase effec-
tiveness of night patrol under low light level. conditions. The
r
i.IP aCjC resolution � Ci the Sj'StCSl1 will C:iCC'_Cd the capability Of the
unaided eye to the extent that the operator will be able to detect
small objects better at night than he can in daylight with his un-
ai6ed eye. The key element of the system, the inertial statiliring
head, has been tested in a prototype model with excellent results.
The system may also be used for daylight operations by inserting
a filter over the optical system.
The development, installation and evaluation of the system has been
placed on a twelve month schedule.
0
DEPARVIENT OF JUSTICE
A`.... L:NFOR=li IT ASSIST, ?iICE
AD.'dI I'll ISTRATION
Contract Award
Police Project Members
Development of System
Installation & Testing
F.A.A. Certification
F5,eld Test System
ect Staff Data
PInal Report
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE 11
Tentative Schedule
Months
1 2 3 4 5 6 7 8 9 10 11 12
X
X
X X X X X
X
X
X X X X
X X X X X X X X
X
1st Month
A. Establishment of Police Project .Members
1. Helicopter Pilots
2. Helicopter Observers
3. Program Director
4. Administrative Personnel
B. Execution of contract with Philco -Ford
2nd through 6th Month
A. Development and refining of system by Philco -Ford
B. Consultation and coordination between Philco -Ford and
police program staff
7th Month
Installation and testing of system
ka
B. FAA Certification
U. ,. DEPARTMENT OF JUSTICJ'
LAl'; I;:NFORCEi ?E. 'T ASSISTANCE
ADMINISTRATION
8th through 11th Month
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE 12
A. Field testing of system in regular patrol operations
F3. Project staff collection of data
C. Training of maintenance personnel
12th month
Preparation of Final Report
EVALUATION
The effectiveness of the system will be measured from data received
from the helicopter operational unit, the administrative staff, and
from Philco -Ford staff.
The members of the helicopter operational unit will be required to
maintain a dailv record of the system's effectiveness arid will note
S; fically those observations and /or subsequent arrests which the
either initiated cr assisted. This record will be . ;aintained
i� e unit's daily log (See Appendix B). Observations and arrests
,,--•.uich the syster..i %,,as instrusiental will be recorded in Special
Survey Column "A ". The time period of these incidents will be
recorded in Special Survey Column "B ". These statistics will pro-
vide specific data as to the use of the system in general patrol.
It is anticipated that the number of these incidents will increase
as the observers become more familiar with the system and its func-
tioning.
The unit will also evaluate flight operations and patrol procedures
to determine the most effective way in which the system may be used.
Included in these evaluations will be subjective responses as to
observer acceptance covering such items as fatigue factors and ease
of system operation as they relate to the system as a practical tool
for airborne observation.
The administration staff will maintain crime data during the evalua-
tion period.. They will evaluate daily reports received from the
helicopter unit and relate them to previous activity reports of the
helicopter prior to the system's initiation. The number of heli-
copter complaints during and preceding the system testing period will
also be maintained.
rhilco -Ford personnel will evaluate the system's technical function -
1(D In coordination with maintenance crews, they will develop the
U.S. DEPARTIII3NT • JUSTICE
LX1 ENFORCh_'_E"T ASSISTANCE
ADMINISTRATION
0
WLICATION FOR GRANT
DISCRL;TIONARY FUNDS
PAGE 13
system's required maintenance schedule. Philco -Ford evaluation
of the system and helicopter will be continued throughout flight
testing.
RESOURCES
Police Department Project Management
1. Chief B. James Glavas
Chief of Police B. James Glavas has served in this position
since 1961 and will act as Project Director. Prior to his
appointment, Chief Glavas %;as a member of the Los Angeles
Police Department for 23 years rising from patrolman to the
rank of Captain. Active in many state aide law enforcement
organizations, Chief Glavas is presently President of the
California Peace Officers Association.
Chief Glavas has attended I'ashington State and the University
( of Southern California where he obtained his B.S. Degree in
Public Administration.
2. Lieutenant Kelson McDaniel
Lieutenant McDaniel is presently the Special Services Section
Supervisor and is in command of the Community Relations Unit,
Training Unit, Planning and Research Unit, and Court Liaison
Unit. Lieutenant McDaniel has been a member of the department
for eleven years and has been assigned to Patrol and Adminis-
trative duties. IIe has completed his A.A. Degree at Orange
Coast College and is presently completing his rasters in Public
Management at Pepperdine University.
Philco -Ford Program Management
1. K. E. Verble, Program Manager
15 years engineering and management experience. Managed Pave
Knife program since inception. Managed program efforts to
advance state of the art on stabilized optical tracking sys-
tems for airborne and naval use prior to Pave I:nife assign-
ments. BS degree Aeronautical Engineering, North Carolina
State College, MS degree, Aeronautical Engineering, USC, LL.B.
degree, La Sale Extension University.
0
01. DEPARTMI;IiT OF JUSTICE
LAIV P.NFOI(CS:vaT ASSISTANCE
ADMINISTRATION
2. E. Ekairch, Technical manager
r]
APPLICATION FOR GRANT
DISCIU:TIONARY FUNDS
PAGE 19
13 years engincer,ing and project engineering experience.
Project on Pave Knife test eQUI' >iTicnt and
Shillelagh test Ml'naged the engineering effort
on the Shillelagh Reliability Confidence Testing Program.
BSME and BSEE degrees with scholastic honors.
3. R. H. Ottoson, Mechanical Design
20 years experience in mechanisms design and manufacturing.
Design responsibility for all stabilized sight efforts for
land, sea, and airborne applications. BS degree in Aeronau-
tical Engineering from the Univcrs.ity of Minnesota.
9. J. G. Flyers, Optics Design
(�1 19 years engineering experience in design
t I e.lectro- optical systciis and lnstruients.
e
design, fabrication and alignment of Pave
System. Conceived and supervised the est
prototype optical laboratory to fabricate
such as Pave Knife.
5. N. H. Prechel, Systems Design
of optical and
Responsible for
Knife Optical
ablishment of a
optical systems
19 years experience in systems analysis. Responsible for
performance of analytical and analog simulation studies
for various tactical weapons systems. Additional experience
in generating performance specifications and design require-
ments. BS degree in mathematics and physics.
6. W. L. Rawlings, Aircraft Interface
13 years experience in interface coordination of major air-
craft and missile weapon systems including six years on
integrating the Shillelagh missile system ;:,itl, i lET -70, 1-1 -60
and Sheridan tanks. Three years as flightli.ne maintenance
officer in USAF. BS in Aeronautical Engineering and MS in
Aerospace Engineering.
LIM
DEPAIMM,1717T OF JUSTICE
T ASSISTANCE
UADMINISTRATION
APPENDIX A
COST INFOR1,1ATION
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
This section presents the Philco-Ford cost estimate for a police
helicopter viewing system.
l i
COST SUIMMARY
,,,
jprogram is proposed on a firm-fixed-price basis as follows:
Cost $113,909
Profit (10%) 11,391
Pric6 $125,300
An additional option price for modifying a second helicopter is
$4,234.
5.2 COST DETAIL
The cost for the program is shown by element below:
W
OF JUSTICE
ASSISTANCE
AD,'•iINISTFu1TION
b. laterial
0
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
APPENDIX, A
The estimates for detail material costs are summarized below:
Item (vendor, if. knovm)
Unit Quantity Total
Cost Rcauired Cost
Bearings. (Barden) $
5
48 $
240
Tubing - aluminum
8
30 ft.
240
Box ('Zero)
45
4
180
Lamps
15
6
90
Flex Cable (Mac ,,hyte)
90
8
'7 k0.
Control Handle
20
2.
40
Sheet material - aluminum
-
-
800
Seals (National Rubber)
15
6
90
Rod and bearings
10:
30
300
Rack
8
8
64
pses - objective (Burke & James)
75
2
150
fir, I - half /objective(Burke & James)
36
2
72
- first relav (Burke & James)
75
2
150
- second relay (Rolyn)
120
2
240
- wide field (Burke & James)
460
1
460
- med. field (Burke & James)
75
2
150
- narrow field (Burke & Janes)
78
2
156
Mirrors - Ml (optical Industries)
25
3
75
- MZ (Optical Industries)
25
3
75
- M3 (Optical Industries)
30
3
90
- M4 (Optical Industries)
40
3
120
- M5 (Optical Industries)
40
3
120
- M6 (Optical Industries)
48
3
144
- M7 (Optical Industries)
55
3
165
Filters (Rolyn)
225
2 sets
450
Prism,double dove (Precision Optics)
1,700
1
1,700
TV Display Unit (Varo)
8,000
1
8,000
Total - Material Cost
$
15,081
The material estimates are based on vendor telephone quotations or
catalog Prices.
C. Travel and Technical Publications
The costs for travel and technical publications represent estimated
4 el and reproduction expenses associated with FAA recertification
'e helicopter after the modifications have been accomplished for
�
a sighting system installation.
DI -PART i"IT OF JUSTICE
I,,, i:FORCEi ?I;'1T ASSISTANCE
AD.'41NISi'iRATION
d. Engineering Overhead
APPLICATION FOR GRANT
DISCRETIO'111ARY FUNDS
APPENDIX A
The overhead rates utilized represent the estimated division aver -
njge for the engi.neering pool. in the 1972 -73 period. The rate is
derived in a manner consistent %.!ith ASPR, Section XV, Provisions
and teas submitted for revi.e a c.,nd to the Divisions' s cog-'-
ni.zant government Contracting Officer on June 30, 1971.
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1tESOJ..i1':CO_t P:G. .78./3
A RT ;3% :G" 10:':
O" Ti?L,
C `r ".
$30,000
Oi-: `.i:! CI'i Y
OF lrl.,'.7 ?C)!:,. ;;:
:; it OJ',
.. : J.. _':C J.'O
low light
level vio-wing system,
T.DD1:'PIO >.'_1.i, , ?
), OOD
C %:5:. !'Of,
`i7;;,
COoj. OF ?7
S7,1E;R?_:,; on February 28, 1972, the City Council a�Ppc.ed
Resolution No. 7632 authorizing the klayor to submit an application
for a: grant for 'ti ?E' development of an airborne low 11glit level
ri_Cwing systom to filly Law Enl:ozcement Assista,, t�di'i.i Ilistrat:LOn;
i nd .
WfiGb ._,ti
S, subsequently, an application was submitted to
LLAA wherein the City agreed to provide the required. matching 'funds
to said project; and.
VUIEREY.S, LE AA has advised the City in a letter dated
Septe;*ib�r 8, 1972, that.. the grant is 'available if the City is
,willing to provido
an
aWitional
$30,000
in cash; and
1•7I1ERE?+S,
the
airborne
low light
level vio-wing system,
would enable the City'-- police heli.coptcr to fly higher whi lc on
patrol, thercbv reavc-_r_g ;ti: -c not so at ground Ievcl;
1IUT ;7, '7.'P. ?Ci; IMF, IT RESOLVED by the City Council of
the C:_L,•' of @ -1'.pi .U_Cich tha iho City Manager 1s directed to
�•1�.1.�.00at^
�0o.r
$30,00u, irC:Ci till'
Cont nJJncy RcserVe Fund to
bc used
the
La,,,7 ` n =Prc rncn). Assi.,Icanco
nc'..mi.ni.stration 10-1,7
light level
Viewing SystC:a grant. r-I
ADO P -p!.W, .
1.3't1 i-- -Y , o 0., f la",
Joa-- 19 72
10/30/ 7 2
---- —
---------
A; D
coPy
CiIV CILt %: Cf
10/30/ 7 2
0)
0 •
RESOLUTION NO. 1622
A RESOLUTION Or THE CI'iY COUSCIL OF T:iE CITY OF
NFilYOi<T PiiACii _ vRI7. i:.'';G Tr SUBMISSION 01? AN
AYYLICATIOiI FOR THE D V3L0 ?:•i 2:T GF AN A.iR30RNE
m-...
LO'r7 LIGHT LEV I', VI :.il\ . , L:. TO T11 Lt P7 EN-
FORCED'E NT ASSISTANCE ALi11=- STIZAT.ION
WHEREAS, the City of Newport Beach desires to undertake
the development of an Airborne Low Light Level Viewing System to
be funded in part from funds made available through the Omnibus
Crime Control and Safe Streets Act of 1968 administered by the Law
Enforcement Assistance Administration.
j NOW, THEREFORE, BE IT RESOLVED by the City Council of t'ho
( of Newport Beach as follows:
(1) that the Mayor is authorized to submit che'attached
Application for Grant for Law Enforcement Purposes to the Law En-
T
forcement Assistance Administration;
(2) that in the event that the Law Enforcement Assistance
consents to fund the project, the Mayor is authorized to execute on
behalf of the City of Newport Beach the contract for the grant for
lacy enforcement purposes;
(3) that the applicant agrees to provide the required
mat:ch'ng funds to said project;
(4) that grant funds received hereunder shall not be used
to supplant ongoing law enforcement expenditures.
ADOPTED -thO 28th day of 1,972.
w
riuyor
(TEST:
CEI'\LJ';-
U--l-CTCOPY
Z/22/72
C17Y cu ; HE CITY 0, t4 . .......
V I OW, GZ-CH
Vi AR 1- 1972
DATE,
A rI
m
.e_ _ ..
GAL{FOPNIA
CO
NovCi'�ior 17, 1372
Mr. T1. Coot-or
Pegdo.,.'..._. o_:._nis ra't:Gr
L-�-7 Administration
Bur..lincam,a, i:a: iiornia 1,4010
Dear ;. r. Coo:±cr:
This is to i-:dvise you that on Novo!,,ber 13, 1972,
the czty C: '1.:-;-_j.1 of ;Iati:):rt ? ea.ch aaonted a
r2:solution a'_1occ�tin'i ";30,000 ::O '} US06 for th-E)
T,,, o,') � nc Light ' level
u�,�� <;. vet. .ant of an arr.�cr..� 1c:: la gat
viewing syst,.m" crant.
Possibly till'_ 4:e-Ok after Lail" 'u Gl:'ing I can come
to 13Urlingl-mo and vzo, t;:%gutl'Jr w.3 -th 'Lll 17-_rman,
can get tog^.tl.c?r at hlnl i and G rCcu`,s this I3ttor.
I will aon Ict you in t.,ic noxt %cis days by p,ione
to make tho arrangomen'.,.
I an looking fon:ard to seeing you both in the
near future.
Sincerely,
B. James Glavas
Chief of Police
cc: Bill FICrman ;
U
T)
CALIFOIRINHA
(M) U-,3-Z211
February 27, 1973
Mr. Frank Aloes
Law Enforcement Assistance Administration
1860 El Camino Real, Room 400
Burlingame, California 94010
Dear Mr. Moes:
Attached is a revised copy of estimated costs from
Philco-Ford Corporation for the airborne low light
level viewing system grant request.
Yours truly,
B. , aTmes Glavas
of Police
Encl.
WE
0
Aeronutronic Division
Philco -Ford Corporation
February 2, 11i73
Nev;port Beach Felice "epartnicnt
'1115 "Inel St.ract
Newport LSaach, California 9 660
Attention: Lt, Ii, Gibbarelli
Ford Road
Newport Beach, California 92663
GO80 -73 -23
Subject: Philco -Ford 'roposal ?`(umber P -20741
Dated December 23, 1;'c "LOW Light
Level Viewing Systei i for Police lielicopters"
Gentlemen:
Gonfirming you7 telephone cWiVeisatie.n with the undersigned on
February I, 1973, the subject proposal has been repriced utilUzirg
our latcct current labor, ove:a-head and frin e benefit rated plus an
,6 tpdated ostimat;c of material:: to a nc%, p�•ice of 1? 159. ErLcioned
I ss a. L�;b
rcal:cla•,:zn .)r) ^d coot s_f:ov!nn dta-dfled .L3C ;te
for price, �lac
revised price for the option of modify-
ing a second helicopter is $3, 700.
Aeronutronic D ?:vision of Philco -Ford Corporation is under the cognizance
of the Defense Contract Adn,"nistrat'ion Services, Anaheim District, and
its costs are under continuous audit by the :Defense Contract Audit Agency
for its Government contracts. Both cf the ;e agencies have resident
offices at Aeronutronic Division and the lal:or, frin-e benefit, overhead
and G&A rates contained in the enclosed cost breakdown are recommended
for use in estixnatingy proposed progyr ms by them. If verification of these
rates is desired, please contact Mr. Wallace Y. C. Luke, Administrr:tivo
Contracting Oi'ficer, Defense Contract Adncinistration Services Resident
Office;, Aeronui'roni.c Division, Philco -Ford Corporation, at (714) 640-
1500, e}:tonsioa 1383.
This updated price is based upon commencing, wort: by appro. imately
1 April 1973 for the 39 week period of periox%nance contained in our
original proposal, All other provisions of the original subject pro-
posal remain unchanged.
Please direct any further correspondence concerning; the subject program
to the attention of the undersigned.
Very trrly yours,
R,. T, Wise, 'Manager
Advc,aced Development Operation
Fi n.�.:ci..rl O i,r; �•:-,tiw.l
U
POLICE HELICOPTER VIEWING SYSTEM
SUMMARY OF ESTIMATED COSTS
Man Months Rate Dollars
0
Direct Engineering Labor.
Program /Tech Management
1,0
$1,942
$ 1,942
Principal. Engineer
0.1
1,910
191
Senior. Engineer
14.2
1,628
23,118
Engineer
1.7
1,346
2,288
Draftsman /Designer
3.3
1,070
3,531
Technical Support
6.9
889
6,134
Sub -total
37,204
Fringe Benefits
36.2%
13,468
Total Direct Engineering
Labor
50,672
Material
16,589
Travel
28
Technical Publications
i
300
Engineering Overhead
52.1%
26,400
G & A
24.5%
18,883
Total Cost
112,872
Profit @ 10%
11,287
Price
$124,159
0
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.. r.. rv+. em.. aa.... �. woo..•b.na.�.�..,usma+a...a�u. wa..m.. -.. yy �.w. .fi:,...Ym .�+.w+�..�...�......w..m�..w.. �..ma x.....
C
C A F FF A .e.' G I4 1 Q k e`�4 F1560
A2J . +.`3111 ..t. A
January 9, 1973
Mr. Frank Maes
Law Enforcement Assistance Administration
1860 E1 Camino Real, Room 400
Burlingame, California 94010
Dear Mr. Maes:
Enclosed is the Environmental Impact Statement and
Sole Source Justification you requested.
I am looking forward to hearing from you in the
near future relative to the grant.
Sincerely,
-15-s Glava s
Chie of Police
Encl.
Al
0 ENVIRONMENTAL MENTAL IMPACT STATEMENT
FOR THE
AIRBORNE; LOS LIGHT LEVEL VIEWING SYSTEM
A PROJECT OF
NEWPOI ?T BEACH POLICE DEPARTMENT
CITY OF NEWPORT BEACH
101
PURSUANT TO DIVISIO_ i.�
PUBLIC RESOURCES CODE
STATE OF CALIFORAIA
E
EFVIRDN"IE TAL I, PACT STATI;PIL:bIT
I•'OR
THE TIP.P.OP,i'E LOW LIGHT LEVEL VTE..C, ING SYSTEM
I. PROJECT LOC?�'PIO:I, 1:)FSCRTI'TIO:? AtID PURPOSE'
A. Loca-ion
7'he proposed project location trill I_:e the entire
City of I:e rport Leach. l "owpor.t ].each is located in
Southcrn Ora'.^. o County bordering oIl th °_ Pacific OccaI1
to the south, the city of Costa tcsa to the north, the
City of Iluntington reach to the west, and the city of
Laguna Leacil to the cast. i,c, -,port Leach has a popula-
tion of approximately 60,000 people and an area of
37.5 square Ini.les,
B. Descr__ptzon
The City of Piowpor.t Leach initiated its police
helicopter patrol program in October of 1970. Careful
evaluation has established the eff.ectivsness of the
helicopter as a patrol vehicle, Uhile Part One offenses
were shown to decrease 10� in the City during 1971, the
City has been looking for ways to utilize the helicopter
at its maximum potential, particularly during nighttime
patrol.
The design of this system is aimed.at providing a
viewing system with a magnified and stabilized image of
at least 5Y. with daylight resolution during nighttime
hours. This system should substantially increase
Page 2 of 5
helicopter effectiveness by permitting maximum obser-
vation capabilities during nighttime patrol.
Another objective to be reached will be the devel-
opment of more efficient helicopter patrol techniques
and a reduced sound annoyance at ground level. idoi.se
pollution has been a major concern of the depart ^ent
since hol.icopter- patrol was begun.
C. Purpose.
The Loco Light Level Viewing System has the
following objectives:
1. Reduce nighttime crimes and increase detection capa-
bilities through increased helicopter observation
capabilities.
2. Allow better observation in areas where observation
is now difficult such as dart: beaches, shadowed cliff
areas, tree lined streets, alleys, and dark, indus-
trial park areas.
3. Reduce noise pollution of the environment and
accompanying citizen complaints.
4. Reduce the necessity to use high intensity lights
in late evening hours.
5. Reduce observer fatigue by allowing him to sit erect
in his seat and view the head -up viewing screen.
G. Develop the equipment which will accomplish the above
and at the same time keep the unit priced at a
reasonable level for all law enforcement agencies.
7. Develop such a system within the weight constraints
placed by a Hughes Model 300 C helicopter which is
. Page 3 of 5
required to carry two persons during normal police
patrol.
It is anticipated that new and more efficient methods
of nighttiio.e helicopter patrol operations will evolve
with the initiation of th^ viewinq system. If the
syste:i is successful, %:,e anticipate that many munici-
palities across the country will be acquiring such equip-
ment so as to increase the effectiveness of their heli-
nonter patrol programs.
II, EI:JVIPOT.:'j '• AL IMPACT
A. Existing Conditions
lielicopters have been established as efficient
crime fighting tools for the last several years.
With the implemcntaticn of helicopter patrol, lac;
enforcement obtained the benefits of airborne observa-
tion. however, all nighttime flying is at a reduced
level of effectiveness even though the flying altitude
is below the level of daytime operations. Additionally,
this lower altitude makes the noise generated by the
helicopter a significant pollution factor to the envir-
onment which has drawn complaints from members of the
community. This noise also makes the helicopter less
efficient by announcing the helicopter's presence to
the criminal element. The use of helicopter mounted
search lights further accentuates this problem, There-
fore, in an effort to improve helicopter patrol opera-
tions and reduce the helicopter noise factor, the City
. Page 4 of 5
has investigated the development of an airborne low
light level magnified viewing system with stabilized
image for use in the police helicopter,
B, Impacts
The installation of the Loge Light Level Viewing
system will have a favorable impact on the environment
since it will reduce the noise pollution generated by
the aircraft.
The noise generated by the helicopter is most offen-
sive during the nighttime hours when the ambient noise
level of the city is relatively low. At the present
time the police helicopter flies at an altitude between
500 and 800 feet. This system will alloy: the helicopter
_ to maintain a 1,500 foot flying altitude without detri-
mentally affecting, the helicopter's efficiency and
effectiveness,
Personnel of the Police Department conducted a test
for noise level emission at different flying altitudes
by using a graphic sound level recorder with the
following results:
Altitude
Noise Level Reading
500 Feet
73
DDA
800 Feet
69
DBA
1,000 Feet
68
DBA
1,200 Feet
65
DBA
Ie W Feet
64
DBA
K
0
IV.
There are no adverse effects to the environment.
MITIGATION L;FASURrS PROPOSED TO PlIi IMIZE THE IMPACT
None. There are no negative or adverse effects on the
environment, The systcm does not emit any rases, beams,
etc, into the atmosphere. It merely accepts light from a
scene being viewed and magnifies it, much like a pair of
binoculars, and then intensifies that light and presents it
on a display for operator viewing,
V. ALTERNATIVES
The only alternate to the proposed project is to not
install the 'low light level viewing system in which case
the noise pollution generated by the helicopter will con-
tinue to have a detrimental effect on the environment.
II. RELATIONSHIP SETWEM, LOCAL STIORT —TERM MJ1VIP.OrR'r.1d_r7\L U6ES
AND PIAINTENAD:CE AND L' !1kNCI7"P:NT OF LOP,G —TERM PRODUCTIVITY
The local short -term environmental use is consistent
with future long -term productivity as they are the same;
i.e., to reduce the unfavorable noise pollution of the
environment.
VII, IRREVEnSIL'LE AND IRRETRIEVABLE COMMITMENTS OF RESOURCES
The project will have no long -term irreversible or
irretrievable effects on the commitments of resources in
the city.
•
Page 5 of 5
III.
UNAVOIDAPLE ADVERSE
FNIVIRONiMEN1'AL 'FFFL:CT
0
IV.
There are no adverse effects to the environment.
MITIGATION L;FASURrS PROPOSED TO PlIi IMIZE THE IMPACT
None. There are no negative or adverse effects on the
environment, The systcm does not emit any rases, beams,
etc, into the atmosphere. It merely accepts light from a
scene being viewed and magnifies it, much like a pair of
binoculars, and then intensifies that light and presents it
on a display for operator viewing,
V. ALTERNATIVES
The only alternate to the proposed project is to not
install the 'low light level viewing system in which case
the noise pollution generated by the helicopter will con-
tinue to have a detrimental effect on the environment.
II. RELATIONSHIP SETWEM, LOCAL STIORT —TERM MJ1VIP.OrR'r.1d_r7\L U6ES
AND PIAINTENAD:CE AND L' !1kNCI7"P:NT OF LOP,G —TERM PRODUCTIVITY
The local short -term environmental use is consistent
with future long -term productivity as they are the same;
i.e., to reduce the unfavorable noise pollution of the
environment.
VII, IRREVEnSIL'LE AND IRRETRIEVABLE COMMITMENTS OF RESOURCES
The project will have no long -term irreversible or
irretrievable effects on the commitments of resources in
the city.
' Attachment A
SOLI. SOURCE JUSTIFICATION
The Aeronutronic Division of Philco -Ford Corporation has been
developing sighting and viewing systems for the past two decades.
This experience has been gained on several government contracts
and nur ^erous in-house research projects.
In 1971, Philco -Ford conducted an in--house program aimed specif-
ically toward imT)lemc ntation of a low cost stabilized night viewing
system for law enforcement use. The key element of the system, the
stabilizing head, has been breadboarded and tested successfully as
part of that in -house project. This unit was demonstrated to
officers of the Newport Beach Police Department and was further
tested on a tripod from a helicopter.. These tests proved the
V g .pabllitLL of t he propose' f or stabilizing the image i.,h
ich
would be displayed to the co-pilot observer.
This stabilization system in conjunction with the viewing system
proposed by Philco -Ford will significantly increase effectiveness
on night patrol under loin light level conditions.
The total system proposed by Philco -Ford is simple and will there-
fore be relatively easy to maintain. The system is almost totally
mechanical with one exception being connections to the battery to
power the image intensification units.
The modification of helicopters for installation of the system is
also simple, and a viewing system can be installed or removed from
�ie helicopter to another within a matter of hours.
The Aeronutronic Division of Philco -Ford is located within the
%,rporate district of Newport Leach and has a vital interest in
the community. Their organization has been very aware of the
citizen's complaints that have been generated by helicopter oper-
ations and have shown great interest in their solution.
All. of the preliminary design and breadhoar.d effort has been
conducted by Phi.lco -Ford entirely on in -house funds and as such
represents a significant savings to the government. The system
proposed represents the n.ost cost effective solution to both the
LLAA and the icwport Leach Police Department.
RM
0
Lit
0 0
CALIFORNIA COUNCIL ON CRIMINAL JUSTICE
Standard
Grant Award Conditions
1. General
a. Subgrantee agrees that the funds awarded pursuant to this grant award will be used in accordance with all
the terms and conditions set forth in or incorporated by reference in: (1) this grant award (which includes
the title page, the application for the grant which is attached hereto as Attachment A and made a part
hereof, and these Standard Grant Award Conditions which are attached hereto as Attachment B and made a
part hereof); (2) the CCCJ Fiscal Affairs Manual, as amended from time to time, which is hereby incor-
porated in these Grant Conditions; and (3) the Safe Streets Act.
b. Subgrantee agrees that funds awarded pursuant to this grant award will be used to supplement and not to
supplant funds otherwise made available for law enforcement purposes, and to the extent possible, will be
used to increase such funds.
c. Subgrantee agrees to make available and to expend from non - federal sources adequate resources to meet the
matching requirements specified in the Safe Streets Act in accordance with the applicable regulations and
requirements of the Law Enforcement Assistance Administration, hereinafter called "LEAA ".
d. Subgrantee understands that the award of this grant in no way assures or implies continuation of funding
beyond the project duration indicated in this grant award.
2. Delay in Initiating Project. If the project has not been initiated and operated in accordance with this grant
award within sixty (60) days after the commencement date of this grant award, the Subgrantee shall submit a
report, no later than ten (10) days after the expiration of said sixty (60) day period, to CCCJ indicating the
steps taken to initiate the project, the reasons for the delay and the expected starting date.
If the project is not fully operating in accordance with the terms of this grant award within ninety (90) days
after the commencement date of this grant award, the Subgrantee shall submit a further report, within ten (10)
days after the expiration of said ninety (90) day period, to CCCJ describing the delay in project
implementation, at which time CCCJ may cancel the project and redistribute the grant award funds to other
project areas. The CCCJ, where warranted by extenuating circumstances, may request approval from the LEAA
Regional Office to extend the implementation date of the project past the 90 day period.
If no written report is filed with CCCJ as required above, the grant award shall be terminated upon ten (10)
days written notice to the project director. No extensions of these periods will be granted and no reports will be
permitted to be filed after the period has expired.
ATTACHMENT
0 0
3. Evaluation of Prior Year Funding. If the project to be conducted under this grant award or any portion thereof
has been conducted with funds granted by CCCJ or LEAA during any period prior to the date of this grant
award, a formal evaluation of the project or the applicable portion thereof for any such prior period must be
prepared and filed with CCCJ no later than ninety (90) days after the date of this grant award. This evaluation
must be written, complete, accurate and must be satisfactory to CCCJ in its sole discretion. If no written
evaluation for said prior period is filed with CCCJ within ninety (90) days after the date of this grant award, this
grant award shall be terminated upon ten (10) days written notice to the project director. No extensions of said
ninety (90) day period will be granted and no evaluations will be permitted to be filed after said period has
expired. If a written evaluation for said prior period is filed with CCCJ no later than ninety (90) days after the
date of this grant award, the evaluation will be reviewed by CCCJ. CCCJ shall determine in its sole discretion
whether or not the evaluation is satisfactory. This determination shall be made no later than one hundred eighty
(180) days after the date of this grant award. If CCCJ determines that this evaluation is not satisfactory, this
grant award shall be terminated upon ten (10) days written notice to the project director.
4. Reports. This grant award is made upon the express condition, in addition to all other terms and conditions
contained herein, that the Subgrantee will submit promptly when due to CCCJ the following reports: (a) A
quarterly report of the operation of the project for each three (3) months of the project, including any
extension of this award, beginning with the first month designated as the "Duration of Project." Each such
quarterly report will be filed on or before the tenth (10th) day after the end of each three (3) month period. If
the period covered by the final quarterly report is less than three (3) months, the final quarterly report will be
filed by the Subgrantee on or before the tenth (10th) day after the end of said final period. (b) A final report
on or before the ninetieth (90th) day after the completion of the project, including any extension of this grant
award, covering the entire period of the project. (c) Such additional reports in such form and containing such
information as either CCCJ or LEAA may reasonably require.
Each quarterly report and the final report will describe activities and accomplishments during the period
covered by the report. Special attention will be given to project phases or stages which have been completed
(e.g., initial planning stage, completion of preliminary survey effort, purchases of required equipment, staging of
pilot training programs, etc.). Any special reports, evaluation studies, publications or articles prepared as a result
of the operation of the project during the quarter will be attached, and major administrative developments will
be covered (changes in personnel, project design, etc.). Problem areas and critical observations, as well as project
success, will be mentioned and frankly discussed in all of the reports.
It is expressly understood and agreed that any funds otherwise due or payable to the Subgrantee under this
grant award will not be due or payable and this grant award may be terminated if any of the reports which the
Subgrantee is required to submit to CCCJ under the terms and conditions of this grant award are not submitted
to CCCJ promptly when due, provided that any payment by CCCJ to the Subgrantee after the Subgrantee has
failed to file with CCCJ any such required report when due shall not be considered as grounds for any waiver or
estoppel against CCCJ.
5. Obligation of Grant Funds. Grant funds may not, without prior written approval by CCCJ, be obligated prior
to the effective date or subsequent to the termination date of the grant period. Obligations outstanding as of the
termination date shall be liquidated within ninety (90) days. Such obligations must be related to goods or
services provided and utilized within the grant period.
6. Written Approval of Changes. Subgrantees must obtain prior written approval from CCCJ for major project
changes. These include: (a) Changes of substance in the project activities, designs or research plans set forth in
this grant award; (b) Changes of key professional personnel identified in this grant award; (c) Changes in the
approved project budget as required by the CCCJ Fiscal Affairs Manual.
7. Fiscal Regulations. The fiscal administration of grants is subject to all rules, regulations and policies concerning
accounting and records, payment of funds, cost allowability, submission of financial reports, and the like,
prescribed by CCCJ or LEAA, and as amended from time to time, including those set forth in the CCCJ Fiscal
Affairs Manual.
B. Performance Bond. All Subgrantees who are not units of city, county, or state governments are required to
bond within thirty (30) days after final execution of this grant award all individuals who will receive or disburse
grant funds. The amount of the bond will be at least fifty percent (50%) of the total grant award.
-2.
0 0
9. Utilization and Payment of Funds. Subgrantee agrees to establish fiscal control and fund accounting procedures
which assure proper disbursement of, and accounting for, the grant funds and the required nonfederal
expenditures; such disbursement and accounting procedures shall meet the requirements of the State of
California to the federal government as specified in the Safe Streets Act and the CCCJ Fiscal Affairs Manual.
Funds awarded are to be expended only for purposes and activities covered by this grant award.
Project funds will be made available by CCCJ on the basis of periodic requests and estimates of fund needs
submitted by the Subgrantee. Grant funds which have been disallowed as a result of audit will be recovered
through direct contact with the Subgrantee, right of off -set with the State Controller's Office, or through other
appropriate legal means.
10. Allowable Costs. The allowability of costs incurred under any grant shall be determined in accordance with the
general principles of allowability and standards for selected cost items set forth in Bureau of Budget Circular
No. A -87, "Principles for Determining Costs Applicable to Grants and Contracts with State and Local
Governments" (May 9, 1968), as further defined and delimited in these Grant Conditions and in the CCCJ
Fiscal Affairs Manual. Any expenditure of funds by the Subgrantee which exceeds the total cost estimate for
any major budget category in this grant award by fifteen percent (15 %) or more of said total cost estimate, or
by an amount of Five Thousand Dollars ($5,000), whichever is less will be permitted only after written approval
of CCCJ.
11. Project Income. All interest on grant funds received by the Subgrantee must be accounted for and returned to
CCCJ. At the end of the grant period, such interest shall be paid to CCCJ. All other income derived at any time
from the use of grant funds or as a result of conduct of the grant project (including, but not limited to: Sale of
publications, royalties, income derived from distribution of publications or materials, registration fees or service
charges on fees) must be accounted for and shall be applied to project purposes. If the total amount of such
other income which is not applied to project purposes exceeds Two Hundred Dollars ($200) and if such other
income has not been applied to project purposes for a period of one year after the termination of this project,
the State of California shall meet and confer with the Subgrantee to discuss other agreements for the application
of such other income. In the absence of other specific agreements between the State of California and the
Subgrantee, such other income shall be returned to the State of California.
12. Income from Other Sources. All income from other sources, such as contributions, donations or funds from
other grant programs, must be accounted for and reported to CCCJ. No other federal funds will be received or
used for the portions of the project funded by CCCJ and the Subgrantee must so certify.
13. Maintenance of Records. All required records must be maintained for a period of three (3) years after termina-
tion of the grant or until a federally- approved audit is completed.
14. Inspection and Audit. The CCCJ, the LEAA, the Comptroller General of the United States, or any of their duly
authorized representatives, shall have access for purpose of audit and examination to any books, documents,
papers and records of the Subgrantee, and to the relevant books and records of the Subgrantee's contractors, as
provided in Section 521 of the Safe Streets Act. A provision to this effect will be included in all agreements or
other arrangements for implementation of this project.
15. Title to Property. Title to property acquired in whole or in part with grant funds shall vest in the Subgrantee,
subject to divestment at the option of CCCJ. Said option shall be exercised within one hundred twenty (120)
days after the end of the grant period or termination of the grant by giving written notice to the Subgrantee.
Upon the exercise of such option, title to such property may be transferred to CCCJ or others in accordance
with the provisions of Office of Management and Budget Circular No. A -102 (dated October 19, 1971),
Attachment N and applicable provisions of the LEAA Financial Guide, the CCCJ Fiscal Affairs Manual, and
other regulations of LEAA and CCCJ. Subgrantees shall exercise due care in the use, maintenance, protection
and preservation of all such property during the period of project use.
16. Copyrights and Rights in Data. Where activities supported by this grant produce original computer programs,
writing, sound recordings, pictorial reproductions, drawings or other graphical representation and works of any
similar nature (the term computer programs includes executable computer programs and supporting data in any
form), the CCCJ and the LEAA shall have the right to use, duplicate and disclose, in whole or in part, in any
manner for any purpose whatsoever, and to authorize others to do so. If the material is subject to copyright, the
Subgrantee may copyright such, but the CCCJ and the LEAA shall have a royalty -free, non - exclusive, and
irrevocable license to reproduce, publish, and use such materials, in whole or in part, and to authorize others to
do so. The Subgrantee shall include this condition in all contracts of employment, consultant's agreements, and
contracts, which will be paid for in whole or in part out of grant funds made available by this grant award.
-3-
17. Publications. CCCJ and LEAA shall have the right to require the Subgrantee or its contractors not to publish,
and the Subgrantee or its contractors thereupon shall refrain from publishing original books, manuals, films or
other copyrightable material produced by activities supported by this grant award, whether copyrighted or not,
that may be designated by either the CCCJ or the LEAA. Such right shall be exercised by addressing written
notice to that effect to the project director and the Subgrantee, and to the contractor in the case of a
publication notice from the contractor. Before publishing any materials produced by activities supported by this
grant award, the Subgrantee or its contractor shall notify LEAA and CCCJ sixty (60) days in advance of any
such publication. If CCCJ and LEAA fail to exercise the right to prohibit publication as set forth above within
sixty (60) days of the receipt of the notice of intent to publish, the Subgrantee or the contractor may publish
said material. The Subgrantee or its contractor shall furnish to CCCJ twenty (20) copies of the materials so
published. Any publication by the Subgrantee or its contractor shall include on the title page the following
standard disclaimer: "The preparation of these materials was financially aided through a federal grant from the
Law Enforcement Assistance Administration and the California Council on Criminal Justice under the Omnibus
Crime Control and Safe Streets Act of 1968, as amended. The opinions, findings, and conclusions in this
publication are those of the author and are not necessarily those of CCCJ or LEAA."
18. Patents. If any discovery or invention arises or is developed in the course of or as a result of work performed
under this grant, the Subgrantee shall refer the discovery or invention to CCCJ. The Subgrantee hereby agrees
that determinations of rights to inventions made under this grant shall be made by LEAA, or its duly authorized
representative, who shall have the sole and exclusive powers to determine whether or not and where a patent
application should be filed and to determine the disposition of all rights in such inventions, including title to
and license rights under any patent application or patent which may issue thereon. The determination of the
LEAA, or its duly authorized representative, shall be accepted as final. In addition, the Subgrantee agrees and
otherwise recognizes that the CCCJ and the LEAA shall acquire at least an irrevocable, non - exclusive, and
royalty -free license to practice and have practiced throughout the world for governmental purposes any
invention made in the course of or under this grant. The Subgrantee shall include this condition in all contracts
of employment, consultant's agreements, and contracts, which will be paid for in whole or in part out of grant
funds made available by this grant award. The Subgrantee in his final report shall identify any such discovery or
invention or shall certify that there are no such inventions or discoveries.
19. Assurance of Compliance with Civil Rights Laws.
a. The Subgrantee hereby assures that it will comply and will insure compliance by its contractors with Title
VI of the Civil Rights Act of 1964 and all requirements imposed by or pursuant to regulations of the
Department of Justice (28 CFR 42) and the LEAA thereunder issued pursuant to that title to the end that
no person shall, on the grounds of race, creed, color, sex or national origin be excluded from participation
in, be denied the benefits of, or be otherwise subjected to discrimination under this grant award or under
any project, program, or activity supported by this grant. The Subgrantee further will comply with and
insure compliance by its contractors with Justice Department Equal Employment Regulation in
federally- assisted programs (28 CFR Part 42, Subpart D) to the end that employment discrimination in
such programs on the grounds of race, color, creed, sex, or national origin shall be eliminated. As required
by Section 518(b) of the Safe Streets Act, this grant condition shall not be interpreted to require the
imposition on grant- supported projects of any percentage ratio. quota system or other program to achieve
racial balance or eliminate racial imbalance in a law enforcement agency. The Subgrantee recognizes the
right of the United States to seek judicial enforcement of the foregoing covenants against discrimination
and will include a similar covenant in its contracts assuring the right of the United States to seek such
judicial enforcement.
b. If this grant award provides for payment to the Subgrantee in excess of $10,000, the Subgrantee shall
comply with Executive Order No. 11246, entitled "Equal Employment Opportunity," as supplemented.
The Subgrantee shall be required to have an affirmative action plan which declares that it does not
discriminate on the basis of race, color, religion, creed, national origin, sex, and age and which specifies gials
and target dates to assure the implementation of equal employment.
20. Government Not Obligated to Third Parties Other Than Subgrantees. The Subgrantee may procure from third
parties materials, supplies, services, or equipment for the conduct of the grant project, provided that such
procurement complies with the minimum procurement standards set forth in the CCCJ Fiscal Affairs Manual
and applicable federal regulations when such procurement contracts are not contrary to law and do not violate
any of the other conditions of this grant award. Neither LEAA nor CCCJ shall be obligated or liable to any
party other than the Subgrantee and only in accordance with the terms and conditions of this grant award.
.4.
21. Third Party Contract. If any part of the project. described b� Art chriont .A is not performed directly by the
Subgrantee, the Subgrantee shall enter into a written agrer.nent in accordance with the applicable procurement
standards for the administration thereof. Any oontr .t or ageeernent entered into by the Subgrantee in
connection with performance of this grant award shat' provide that the Subgrantee vvill -etain ultimate control
and responsibility for the grant project and that the Contractor shgl' be hound by these grant conditions and all
other requirements applicable to the Subgrantee in the conduct of the project All such contracts and
agreements requiring payment in excess of One H.;ricii d Thousand Dollr:rs ($100,000) will not be considered an
allowable cost item unless prior written approval is obtained from CCCJ for each of the following: (a) The
request for proposal or other similar document constituting an invitation to bid, the bid conference and the
bidder's oral presentation; or, (b) Negotiated bids or waiver of competitive bidding, and (c) The written
proposal submitted by the successful bidder; and (d) The contract executed between the Suograntee and the
contractor. All such contracts requiring payment in excess of Fen Thousand Dollars (510,000) but less than One
Hundred Thousand Dollars ($100000) may be subiect to the requirements set forth above. The CCCJ will
select, in a manner it shall determine, ten percent (10 %) e( the total number of such contracts entered into by
all CCCJ Subgrantees for review and approval as outlined above. A Subgrantee whose contract is selected as one
of the ten percent (107%) of such class of contracts will be promptly notified in writing by CCCJ prior to the
preparation of any requests for proposals or other invitations to bid, or other negotiated bidding. All such
contracts to be executed by Subgrantees who are private agencies and which require payruent In excess of Teri
Thousand Dollars ($10,000) must first obtain written approval from CCCJ or the oroposal or other bid
submitted by the successful bidder and of the contract executed between the Subgrantee and the contractor.
Approval in advance by CCCJ of any such contract mentioned above is not intended to be, aria will not be
construed to be, a waiver of any other provision or right of CCCJ pro-vided in this grant. award.
22. Termination of Funds
a. This grant may be terminated, or funds recovered, or fund payments discontinued by CCCJ or LFAA
where either finds a substantial failure to comply with the terms and conditions of this grant award, or of
the Safe Streets Act and the regulations promulgated thereunder. Any such termination shall become effec-
tive after written notice to the Subgrantee and shall be subject to tite applicable review procedures pursuant
to Sections 303(7), 509, 510, or 511 of the Safe Streets Act.
b. If for any reason the Federal government terminates its grant to CCCJ or fails to pay the full amount of the
grant award it has made to CCCJ this grant award may he terminated or reduced in the discretion of CCCJ,
provided, however, that no such reduction or termination shall apply to allowable costs already incurred by
the Subgrantee to the extent that Federal grant funds are available to CCCJ for payment of such costs. No
liability shall, in any event, be incurred by CCCJ or by the State of California under this grant award
beyond monies available for the purposes thereof.
23. Conflict of Interest. No public official or employee of the State or a unit of local government in which a
CCCJ - funded program is situated who exercises any functions or responsibilities in connection with the review
or approval of the program funding or performs any duties under the program may participate in an
administrative decision with respect to the program if such a decision can be expected to result in any benefit or
remuneration, such as a royalty, commission, contingent fee, brokerage fee, dividend or other benefits or
income, to him or any member of his immediate family,
24. Criminal Penalties. The Safe Streets Act provides, in part, as follows: "Whoever embezzles, veillfully misapplies,
steals or obtains by fraud any funds, assets, or property which are the subject of a grant or contract or other
form of assistance pursuant to this title, whether received directly or indirectly from the Administration, shall
be fined not more than $10,000 or imprisoned for not more than five years, or both. Whoever knowingly and
willfully falsifies, conceals or covers up by trick, scheme or device, any material fact in any application for
assistance submitted pursuant to this title or in any records required to be maintained pursuant to this title shall
be subject to prosecution under the provisions of Section 1001, of Titie 18, United States Code. Any law
enforcement program or project underwritten, in whole or in part, by any grant, or contract or other form of
assistance pursuant to this title, whether received directly or indirectly from the Administration, shall be subject
to the provisions of Section 371 of Title 18, United States Code."
25. Public Availability of Information. The Subgrantee and its contractors shall comply with the requirements of
Sections 6250 -6260 of the Government Code of the Starr, of California and the LEAA Guido for Comprehensive
Law Enforcement Planning and Action Grants relating to the availability to the public of identifiable records or
other documents that are pertinent to the receipt or expenditure of grant funds and the availability of records
-5-
0 0
of the votes of planning councils, including dissenting member's votes. The Subgrantee will include in any
contract involving grant funds a condition requiring the contractor to comply with the requirements of this
paragraph.
26. Contract Work Hour and Safety Standard Act. If any portion of this grant award will involve employment of
mechanics or laborers in excess of Two Thousand Five Hundred Dollars ($2,500) (or in excess of Two Thousand
Dollars ($2,000) for construction projects), Subgrantee agrees: (1) That each mechanic and laborer will have
his wages computed on the basis of a standard work day of eight (8) hours and a standard work week of forty
(40) hours. Work in excess of the standard work week or day is permissible, provided that the worker is
compensated at the rate of not less than one and one -half 0%) times the basic rate of pay for all hours worked
in excess of eight (8) hours in any calendar day or forty (40) hours in the work week. (2) That no laborer or
mechanic shall be required to work in surroundings or under working conditions which are unsanitary,
hazardous or dangerous to his health and safety as determined under construction, safety and health standards
promulgated by the Secretary of Labor by regulation (29 C.F.R. 1518).
Since this grant award is partially funded by federal funds, the Contract Work Hours and Safety Standard Act,
40 U.S.C. 327, et. al., is applicable, and will be complied with fully.
27. College and University Special Condition. No part of the funds appropriated under this grant award shall be
used to provide a loan, a grant, the salary of, or any remuneration whatever to any individual applying for
admission, attending, employed by, teaching at or doing research at an institution of higher education who has
engaged in conduct on or after August 1, 1969, which involves the use of (or the assistance of others in the use
of) force or the threat of force of the seizure of property under the control of an institution of higher
education, to require or prevent the availability of certain curriculum, or to prevent the faculty, administrative
officials or students in such institution from engaging in their duties or pursuing their studies at such institution.
28. Wage -Price Guidelines. The Subgrantee and its contractors will comply with applicable regulations and
standards of the Cost of Living Council in establishing wages and prices. This grant award constitutes a
certification by the Subgrantee and the submittal of an invoice or voucher for property, goods, or services
furnished by the Subgrantee's contractors, shall constitute a certification by the contractor that amounts to be
paid do not exceed maximum allowable levels authorized by the Cost of Living Council regulations or standards.
Violations shall be reported to CCCJ and the local Internal Revenue Service field office.
29. Conditions Applicable to Part E Grants. If any portion of the grant project is funded with Part E funds, the
following conditions apply:
a. The title and control of Part E funds and title to property may not be transferred to private agencies,
profit- making or otherwise, even though these may be utilized in the implementation of Part E efforts
including the purchase of services and Part E funds and property will not be diverted to other than
correctional uses.
b. Subgrantees of Part E funds assure that personnel standards and programs of the institutions and facilities
will reflect advanced practices.
c. To insure that Subgrantees are engaging in projects and programs to improve the recruiting, organization,
training, and education of personnel employed in correctional activities, including those of probation,
parole and rehabilitation, the following minimum requirement shall be met in Part E grants: (1) At least
eighty (80) hours recruit training, at entry into duty or during the first year of tenure, for both guards and
correctional officers on the one hand and probation and parole officers on the other, and (2) At least
twenty (20) hours of in- service or refresher training per year for all such correctional personnel with more
than one year of tenure.
30. Grants for Computerized Systems. If any portion of this grant involves the establishment, maintenance or
upgrading of a computerized system, the Subgrantee agrees:
a. To ensure that adequate provisions are made for system security, the protection of individual privacy and
the insurance of integrity and accuracy of data collection. Within 90 days of receipt of award, the
subgrantee shall submit to CCCJ its plan for insuring the security of information maintained in the system
and assurances providing for consideration of the rights of privacy. The Project Search Technical Report
No. 2 (Security and Privacy Considerations in Criminal History Information Systems) shall be used as a
guide.
M
0
b. To coordinate development of the program with any compatible multistate effort to secure the benefits of
exchange of data and the use of standard reporting formats and definition, to enhance the benefits and
potentials of its information systems facilities and provide needed interface with National Criminal Justice
Information Systems.
c. That all computer software produced under this grant will be made available to LEAA for transfer to
authorized users in the criminal justice community without cost other than that directly associated with the
transfer. Systems will be documented in sufficient detail to enable a competent data processing staff to
adapt the system, or portions thereof, to usage on a computer of similar size and configuration, of any
manufacturer.
d. To provide a complete copy of documentation to the applicable Regional Office (unless the Regional
Administrator of that office has waived this requirement) and a complete copy to the Systems
Development Division, Office of Criminal Justice Assistance, Law Enforcement Assistance Administration.
Documentation will include but not be limited to System Description, Operating Instructions, User
Instructions, Program Maintenance Instructions, input forms, file descriptions, report formats, program
listings and flow charts for the system and programs.
e. That whenever possible, all application programs will be written in ANS COBOL in order that they may be
transferred readily to another authorized user. Where the nature of the task requires a scientific
programming language, ANS FORTRAN may be used.
f. To avail itself, to the maximum extent practicable, of computer software already produced and available
without charge and to insure that reasonable effort is extended in this area, LEAA publications and
Regional Systems Specialist should be consulted.
31. Clean Air Act Violations. In accordance with the provisions of the Clean Air Act, 42 U.S.C. 1857, et. seq., as
amended by P.L. 91 -604; and Executive Order 11602, the Subgrantee agrees contracts will not be made with
parties convicted of any offense under the Clean Air Act.
32. Use of Airplanes and Helicopters. Airplanes and helicopters purchases in whole or in part with grant funds must
be used for the purposes stated in this grant award and may not be used for non -law enforcement purposes by
state or local officials. If this grant award deals with any equipment or technicians similar in nature and function
to those available in any pools of such equipment or technicians existing in the Department of Justice of the
State of California, the Subgrantee agrees whenever possible to fully utilize any such pools so available.
33. Educational Support. The Subgrantee assures that no person shall, on the basis of sex, be excluded from
participation in, be denied the benefits of, or be subjected to discrimination under any education program or
activity funded in whole or in part in accordance with this grant award with the exception of the qualifications
set forth in Title IX, Section 901(a) of P.L. 92 -318.
34. Identification of Source of Material. All published material and written reports submitted under this grant
award or in conjunction with contracts under this grant award must be originally developed material unless
otherwise specifically provided in this grant award agreement. When material not originally developed is
included in a report or other published material, the source of such material must be identified. This
identification may be in the body of the report or by footnote. This provision is applicable when the material is
in a verbatim or extensive paraphrase format.
-7-
•
35. Notices. All written notices pursuant to this grant award shall be given by addressing the same as follows and
depositing the same in the U.S, mail, postage prepaid:
CCCJ: Robert H. Lawson, Executive Director
California Council on Criminal Justice
7171 Bowling Drive
Sacramento, California 95823
Subgrantee: To the grantee named on the face sheet hereof at the address stated therein.
Project To the project director named on the face sheet hereof at the address stated therein unless
Director: written notice of any change therein has been received from the Subgrantee prior to the time
said notice is to be given, in which event, said notice shall be sent in accordance with said
written changes.
Nothing herein contained shall preclude the giving of any notice by personal service. The address to which
notice shall be mailed as set forth above to either party may be changed by written notice given by such party in
the manner set forth above.
36. Amendments. No alteration or variation of the terms of this grant award shall be valid unless made in writing
and signed by CCCJ and the Subgrantee, and no oral understanding or agreement not incorporated herein shall
be binding on either CCCJ or the Subgrantee.
0
AMENDMENTS TO THE STANDARD GRANT AWARD CONDITIONS
It is understood by the Subgrantee that the foregoing Standard Grant
Award Conditions are amended as follows:
1. Paragraph 21 is hereby amended to read as follows:
21. Third Party Contracts.
a. If the Subgrantee procures goods, services, or materials
to perform any portion of this grant award, the Subgrantee
shall enter into a written contract for such procurement
(hereafter designated as a "third part contract "). Any con-
tract entered into by the Subgrantee in connection with
performance of this grant award shall provide that the
Subgrantee will retain ultimate control and.responsibility
for the grant project and that the contractor shall be bound
by these grant conditions and all other requirements appli-
cable to the Subgrantee in the conduct of the project.
b. All third party contracts in an amount in excess of
$100,000 will not be considered an allowable cost item
unless prior written approval is obtained from CCCJ for
each of the following:
1) The request for proposal or other similar docu-
ment constituting an invitation to bid, the bid
conference and the bidder's oral presentation; or
2) Negotiated bids or waiver of competitive bidding;
and
3) The written proposal submitted by the successful
bidder; and
4) The contract executed between the Subgrantee and
the contractor.
C. CCCJ will select; in a manner it shall determine, approx-
imately 10% of the total number of all third party contracts
in an amount in excess of $10,000 but less than $100,000,
and the contracts so selected shall be subject to prior
written approval of CCCJ as required in subparagraph b. of
this paragraph for third party contracts in an amount over
$100,000. A Subgrantee whose contract is selected as one
of this group of contracts will be promptly notified in
writing by CCCJ following the final execution of this grant
award.
d. All third party contracts to be executed by Subgrantees
who are private agencies and which require payment in excess
of $10,000, must first obtain written approval from CCCJ
of the proposal or other bid submitted by the successful
bidder and of the contract executed between the Subgrantee
and the contractor.
e. Approval in advance by CCCJ of any third party con-
tract is not intended to be, and will not constitute,
a waiver of any other provision or right of CCCJ provided
in this grant award.
The following subparagraph is hereby added to paragraph 22:
C. If, as a result of the conduct of the project pursuant to
this grant award, CCCJ has made a final audit recovery demand
for the return to it from the Subgrantee of any funds awarded
by this grant, CCCJ may, in its sole discretion, refuse to
execute subsequent grant awards to the Subgrantee, or terminate
or discontinue fund payments under this or any other grant
award from CCCJ to the Subgrantee until the demand is satisfied.
3. Paragraph 23 is hereby amended as follows:
23. Conflict of Interest. No official or employee of a State
or unit of local government or of non - government subgrantees
shall participate personally through decision, approval, dis-
approval, recommendation, the rendering of advice, investiga-
tion, or otherwise in any proceeding, application, request for
ruling or other determination, contract, grant, claim, contro-
versy, or other particular matter in which LEAA funds are used,
where to his knowledge he or his immediate family, partners,
organization other than a public agency in which he is serving
as an officer, director, trustee, partner, or employee or any
person or organization with whom he is negotiating or has any
arrangement concerning prospective employment, has a financial
interest. Officials or employees of State or local units of
government and non - government subgrantees shall avoid any
action which might result in, or create the appearance of:
1) using his official position for private gain; 2) giving
preferential treatment to any person; 3) losing complete
independence or impartiality; 4) making an official decision
outside official channels; or 5) affecting adversely the
confidence of the public in the integrity of the Government
of the program.
4. The following paragraph is hereby added:
36. A. Communications Equipment or Systems. Where the grant
project involves communications equipment or systems and there
is a need for use of additional radio frequencies beyond those
currently available to the Subgrantee, the Subgrantee assures
CCCJ that such radio frequency support is feasible and the
Subgrantee understands that the grant for acquisition of such
equipment is conditioned on the Subgrantee actually securing
or showing the availability of the needed frequency support.
0 0,
City Clerk
March 1, 1972
Judy Kelsey, Admin. Aset. to City Manager
Laura Lagios, City Clerk
Application for Grant retarding Airborne Low Light Level
Viewing System.
Enclosed is a copy of subject Application for Grant duly executed by the
Mayor. It is my understanding that you will need to make six Xerox
copies of the Application bearing the Mayor's signature for transmittal
with the original.
Also enclosed are a certified and six copies of Resolution No. 7632
authorising the transmission of said Application.
Laura Lagios
LL:dg
Encl.
U.S. DEPARTMEN OF JUSTICE
LAN ENFORCEMENT ASSISTANCE
ADMINISTRATION
.vtV
Application is hereby made for a grant under Section 306
of the Omnibus Crime Control and Safe Streets Act of 1968
(PL 90 -351) in the amount and for the purposes set forth in
this application.
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE 1
Application Number
AIRBORNE LOW LIGHT LEVEL VIEWING SYSTEM
Z. type of Application: (Check One)
XX Original Q Revision L7 continuation of Gran% No.
3. Discretionary Program Under Which Application is Made:
Police Improvement
— ,,.yc.,a w,cu mr. a. urn >uPPOrc wuym:
Totes length 2 l montns 6 1 2 5 . 5 7 6
Division Assigned
e. nppncani or implementing agency or bevernmental unit:
(Name. Address, and telephone)
z. rroyect ulrector %name, title, eoaress, ano telephone)
City of Newport Beach
Harry A. Nelson, Assistant
3300 Newport Boulevard
Chief of Police
Newport',Beach, California 92660
Newport Beach Police Department
(714) 673 -2110 Extension 203
425 - 32nd St., Newport Beach
1714 6-2211 Extt ension 22
.. nnc a Officer am, title, a ress, an telephone)
t e u on iname, t t e,
George Pappas, Finance Director
address, and telephone)
City of Newport Beach
Honorable E. F. Hirth, Mayor
3300 Newport Boulevard
City of Newport Beach
Newport Boulevard
Newport Beach, California 92660
Newport Beach, California 92660
Newport
(714) 673 -2110 Extension 231
r'7ln1 G7z_'?T1 0 ;�„ ?nl
In application item 22 (Page 6), briefly covering project goals and program methods, impact, scope, and evaluation.
The City of Newport Beach initiated its police helicopter patrol
program in October of 1970. The police department has found that
helicopter patrol has been an effective tool for law enforcement.
While Part One offenses were shown to decrease 10% in the City dur-
ing 1971, the City has been looking for ways to utilize the heli-
copter at its maximum potential, particularly during nighttime
patrol.
With this grant application, the City of Newport Beach requests
funds for the development of an airborne low light level magnified
viewing system with stabilized image. The design of this system is
aimed at providing a viewing system with a magnified and stabilized
image of at least 5X with daylight resolution during nighttime
hours. This system should substantially increase helicopter effec-
tiveness by allowing helicopter personnel to utilize maximum obser-
vation capabilities with emphasis on nighttime patrol.
The desired results of the implementation of the system will be the
development of more efficient helicopter patrol techniques and a
reduction in citizen complaints regarding helicopter noise which
have been a concern of the department since helicopter patrol was
begun. The proposed system will (1) be within the weight and space
limitations of patrol helicopters; (Continued on page 1A)
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE lA
(2) eliminate major airframe modifications; and (3) maintain the
price within the purchasing capabilities of medium size cities.
The City believes that development of this system will have signi-
ficant nationwide application to all law enforcement helicopter
patrol operations.
Iz =y
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTAflCE
ADMINISTRATION
11- D E T A I L E D PROJECT B U D G E T -- Include the estimated cost or value of all resources necessary to undertake
the Project.
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE 2
Pero nel to ee
E A A
SUPPORT
AAATEE
ONTRIBUTION
ATEGORY
TOTAL
fly
See 2A
Retirement. etc.
See 2A
3,929
23,716
P. Professional Sry ces em ze
Individual Cons (ants I s by Individual or with fee basis and amount o time day oted
None'
Is
ecting or Service Organizations and Associations (list each by tym with fee basis d amount of time devoted)
2A
F
13
1
12530
125 300
P. rave l (TranSDortation and 5ubsistance) em t
1. (4) Roundtrips to Burlingame or Sacramento,
Ca i ornia
1 -Day each
$176 for travel; $100 subsistence and
miscellaneous iaison wi
2 7E
0. Eovioment (itemize)
None
SUDDlies and Other Operating Expenses coomun cat ona reproduction. indi re t costs) [itemize)
1 —Helicopter t nce — 250 Hrs./Mo. X
$28. /Hr. X 4 Mo. _ $28,000
2. Administrative overhead 8,861
0
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
A. Personnel
1. Salaries
Position Man/Mo.
(1)
Lieutenant
12
(2)
Policemen - Pilots
8
(2)
Policemen - Observers
8
(1)
Policeman-Administra-
tive
12
(1)
Senior Secretary
12
Sub -Total
2. Employee Benefits
Total
J
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE 2A
Rate
1,321 Mo.
1,141
1,035
939
758
B. Professional Services
Philco -Ford design and maintenance contract
(See narrative)
Time
Total
5%
$ 793
100%
9,128
100%
8,280
10% 1,127
5% 459
$19,787
3,929
$23,716
$125,300
m U.S. DEPART14 T OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
APPLiCA -N FOR GRANT
DISCRETIONARY FUNDS
PAGE 3
12. BUDGET NARRATIVE
Begin below and add as many continuation pages (3a, 3b, etc.) as may b0 necessary to relate the items budgeted to project activities,
and complete the required justification and explanation of the project budget.
A. Personnel
1. Salaries
Lieutenant (1) - This position is staffed by the Special Services
Section Supervisor who will act as Project Coordinator and provide
liaison between the police department and Philco -Ford.
Policemen (4) - Helicopter operational unit. These positions will
be staffed by two pilots and two observers who will evaluate the
system during both day and night patrol.
Policeman (1) - This position is staffed by the Planning and
Research Officer who will provide administrative data (i.e.,
crime statistics, citizen complaints) for project evaluation.
Senior Secretary (1) - This position will prepare documentation
and reports for the project.
2. Employee Benefits
This figure includes city's portion of employee retirement, work-
men's compensation, health insurance, life insurance, and di.sabi.i.-
ity insurance. This figure has been determined at proportionate
rates for project staff.
B. Professional Services
2. Contracting Organization
The price quoted by the Philco -Ford Corporation is a firm -fixed
price which includes personnel salaries, benefits, materials
for system construction, travel, and engineering overhead. All
benefits plus engineering overhead have been computed at
applicable rates as verified by the company's cognizant govern-
ment contracting officer. For detail breakdown see Appendix A.
C. Travel
Trips to Sacramento or Burlingame for LEAA contract administration.
E. Supplies and Operating Expenses
1. Helicopter maintenance includes gas, oil, and routine maintenance:
performed at the contract rate of $28 /hr.
2. Administration overhead has been included to cover costs of admin-
istrative review, accounting, city government review, and contract
administration. This figure is minimal and represents 5% of tot.,l
project cost which is consistent with the Financial Guide indirect
cost guidelines for local governments.
lb,. iI - v, ....
U.S. DEPARTMENT OF JUSTICE
LAN ENFORCEMENT ASSISTANCE
ADMINISTRATION
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE 4
Budget Categories
Pr or ro ec
Phases
resen
Phase
Success" ve
Phases
Total
Personnel (Salaries and Benefits)
$ 23,716
i
!i
Professional Serer ces n v ul—id eTs-
and Consulting Organizations and
Associations
125,300
Travel (Transportation and Subsistence)
276
Equipwnt
Supplies and Other Operating Expenses
36,861
TOTAL
$186,153
1
12
Duration of Project Phases, in months
for any part of this
If yes, identify and
been contacted for assista e on this or similar
projects? Yes No r+ If Yes, identify
and indicate sTa- u♦; v
16. STANDARD GS T CONDITIONS . Applicant understands and agrees that any grant received, directly or through its State low enforcement planning agency
designated under P. L. 90 -151, . a result of this application shall be subject to end imorporste the following grant conditions.
.1 Reports. The grout.. shall ..bolt, at such time. and in such farm .s may be ii..eit. such eepoele . the Ww Enforcement Assistance AdenlextraNan may
reasonably require, Including quarterly financial reports and periodic progress reports and final financial and narrative report..
R) Copyrights. Where activities supported by this grant produce original books, manual., films, or other capyrlghtable materiel, the grantee may copyright such,
but LEAA reserves a royalte-free, twit- exclusive and Irrevocable He.... to prod.., publish, end use ouch material., oud to suth.ri.s others la do •o.
UI Petrels. If any discovery or Invention areas r I. developed In the course of or e . result of work performed under this grant, by any level d implementing
grantee, rvbgrsntee, or ontractor, the grantee shall refer the discovery or Invention to LEAH, which will determine whether or not patent prolertlon will be
ought. ham any right. therein, Including pat6nl right., will be disposed of and administered. and the necessity of other action required to protect the public
interest In work .upportad with Federal fwd., all in accordance with the Presidential Memorandum of October 10, 1965, on Government Patent Polity. The
grantee in his find narrative .port (see (t. above) .hall Identify any discovery or Invention arising undo or developed In the course of or as a result of work
performed under this grant or .hall certify that theta are no such invention. or discoveries.
(4) Discrimination Prohibited. No person .hall, on the grounds of race, creed. color or national origin, be excluded from Participation in. be refused the b —fie
of, or be otherwise subjected to discrimination under grants awarded pursuant to P. L. 9D451 or any project. progr. m, activity, or subgrant supported by such
pant.. Grames. most comply with the provisions and requiremenn of Title VI of the Civil Right. All of 1964 ..it regulations I..ued by the Depattment of
Justice thereunder .. • e.dillon of award of Federal funds and continued grant support. Grantees further must comply with the Justice Department equal
employment opportunity regulation in Federally ..stated progrs , to the end that discrimination i employment practices of State planning ages aw
, l
enforcement genoil. and other ..melee or offices administering. conducting or participating ill any Program or activity receiving Federal financial assistance,
on the grounds of tau, color, creed. or national origin, be eliminated. The gram condition .hall not be interpreted to require the imposition in State plan. or
fit... ing agency subgrout program. of any percentage ratio, quits, system, or other program to achieve racial balance or eliminate racial Imbalance in a law
enforcement agency. The United States reserves the right to .eek flail eNOrcammt of this canditlon.
(5) Termination of Aid. The gam may be terminated or fund Payments discontinued by LEAA where it finds . substantial failure to comply with the pr —,uri. of
P. L. 90.551 or regulation. promulgated thereunder, Including th.se grant condition. tar application obligstlov, bid only after notice and hearing and pu ay.nt
to all pre -edur.s at forth In Seen... 510.nd 511 of P. L. 90 -551.
fat inspection and Audit. The Administration and the Comptroller General of the United State., or any of their duly authorized representative., shell have ace..
I-, purpose. of audit and avmleatlonz to any books, documents. Papers, and records of the grantee, and to relevant books and records of subgranteas and
contractor., e. provldsd In sective 521 of P. L, 90451. A noel,. W this effect shall spies, in .11 subil and other arrangements far implementation of this
prof. m.
Ib. y.. '.:.J GRAN( LUNU1iiU,6- -Ib*J rage 5
M hLlMmunee of Resord. All required record• shall be malnt•inad until so udlt by LEM or It. o, r#.md tiv.. is completed and all queatlonA uldy there from
e ,..teed. or for &1.. 1.41. attar final payment la budo on the {rut, .ubgsam, sent...!, or.aubeontract under which this Project 1. being tmpl.mented,
Whichever is .Dense.
(8) UtUlratten and Payment of Funds. Foods awarded may be expended only for purpose. and octivitlem covered by grentede approved project plan and budget.
Project funds may be made evallable through . letter of credit npbnr purocant to rules and procedures as to establlehmup withdrawal., etc., i....4 by the
(� Administration most wiIA which grantee• meet comply. Where graft award. are Out sufficiently large to r.qu/ro this ayatem, payment. will be made oa the but.
Of "Cledlc requ..t@ and estimate. ef food ..d. oubmittd by the grantee. P ymeMn will be adjusted m correct provinum overpayments or urderpaymema •"
disallowances resulting from aMIL "dome m credit may be re kd for failure t@ comply with raqul ..!nerd. farrow., thereto.
17
ry1 Allowable Coats. The Us fill, of cost. Incurred ender any [raft shall be deterW Vd (..•cords. with the gsus.l prindplen of .11 ... bllity and atsnd.rda
for .elected case itama at forth In Bar.. of Buds" Circular No. A -R. "Principles for Determining Costa Aonlic.ble to Oranto and Contract. with State and
Local Geve ,.manta." an fuRhes defined sal dalirnH.d le conditions 10 aod Il below, W in the LEM Fieamld Guide for Aftmw"rntJ,, of PI,ocin. and Action
Gram..
ob) Erpev.e. Not Allowable. Great funds may net be expinded for (a) item. net part of the .,proved budget or aupa.. tely pproved by LEAH; (b) parchs.e or
construction of lad act buildings or improvements thereon, or payment of real cente mortgages or base.. unlass .pacifically provided for Inthe grant greemen4
Id dues to oryant@"loru or fed ... He..; idl entertainment, amusement., or social activities, And Incidental coat@ related thereto; (e) purchase et •ceumcbtle• or
.the, aubmotiv. vehicle. Aril... yravtded for I. the gram A,r.ement• or (fl tMlreet (muheadl caste, where the grantee doe. Out have an (direct ex,mae
alloc•U...,.teen end rats ..ceptable In LEM. Expenditure of footle I. axes. of the s.bmlU" total ... I ..0 t. far .m nuj., budget ntegsry will be permitted
oft, with LEM approval Mere Wt. Involves es lacreu. of mere than 10 psrcut I. the total category coat estivate, such Increases will be deemed, In affect,
to ccastitnt..e ateeMmmat of the snot ayplicetiov set .yard requiring Rector concurrence. In csrtaln Co..., [tent... wideh are state law enforcement
placentas yenctu ma, •Read the.. ."rwab oo behalf of LEM for their ob8ramef.
(1I) Written Approval of Chun,... Grantees must obtain prier written approval from LEM for major project change.. name Include (W changes of substance In
proje,.t AetiWtie., design., orre earth plus net forth in the Meal applic.d.; (b) •hang.. I. the project di ... Wt or kq prof•utenal peesden" Identified
In the epprev.d Applicatl..; .ad 1.) ch.v,o in the .,,rend project larger xa "allied 1s the precading ..Millen.
gi) Protect Income. AU interest or other Income earned by the grantee with respect to gram foods or a • result of conduct of the grant project (sale of publication.,
regi•traflen feel, ..nice charge. A. feu, .ere.) Count be accounted for. Internet oo graft fuM. meet M return" to LEAH by check payable An the 1.111 51,..
TI...". act Other income should be applied m project pmrpe.em or In reduction of project toots; provided. however, that if th. ".Mee 1.. umt ef
the rut.. hall net be aecon mull. far Imam.! eeryil pan ram fond• govevrnr,aM,
[ [ pending !hale dbbur..meft or ac.ul application for project parpeus.
x51 Title to Prousrty. Title to property acquired is whole or in part with pant foods in accordance with approved budget. shall vest In the grantee, .abject to
diva"ment at the .peon of LEM it. the .Rent of LEM contribution toward the purchase thermil exerclaabie only upon notice within 120 day. "ter the eft of
the great period or t.,meation of the {rap4 Orante...Wt ..•retie du. Ben t@ the ..., maintaiune•, prod. tion .M prone. .. fine " s.ch ,,.pert, during the
period ad p.J ..t ....
(14) Publication.. The {,AM.. may publish, at It. awn .span .., the resale. of gr.,A Aeti iti without prior review by LEM provided that arty publication Written,
,I...1, er sound) Contains A. ackno el.d[emant of LEM l,.at support. At le.M 25 Coll.. of an, much publication must be furnish" to LEM but oft, 10 coot..
of training materiale (where used In grantprojecti must be oupplied, except as Otherwise requ..t" or approved by LEM. Publication of documonto or repast.
with Ft.M foods be"M gwntiti...aspired Coement .tandevi report requirement. must be proved" for In Approved project plus or budget. or Mhemi4e approved
by LEM •". for large quantlty pabU..H.., m....,Ipt. count be athmif" In edv..no to LEM. _
(16) Third part, Participation. No contract or agreement may be enter" Into W the grantee for execution of project activltlea or provision of servlcea to . gram
,,.Jett (ether the. parches. of sopptba er m "a" commercial or maintenance service.) which I. not incorporated in the appear" propasal or approved In
adva... by LEM. Any each .....lament. bell provide that the grantee will re gla uitimal. control act responsibility for the grant prefect and that the
contractor ar ub[raMeo shall be bound by thus great Corwin... AM .ey "her r.qW,ftm t. applicable to the {rube In the conduct of the p,.).".
(16) Obligation of Grant Foods. Gram food. me, not, without edvam@ written approval by LEM, be 0bliSated prior In the effective date or nub.ec,uent to the
tormiuelou dab W the grant period. Obligations outebMing as of th. termination data .ban he IlgWdat" within 90 days. such eWlptlu. at be related to
gsod. or ..nit.. P- 1,104 .M Rllt@d within the graft grind.
07) Fiscal RegulaHOnn, The nscal edminbtntioa of grant. shall be subject to arch further .Wes, regulation., AM policed.•, concerning accounting and record.,
paymur of fund., cost allowabllit,, .uWm..len of financial report., ate., .. may be pre.erlbed by LEM, including the.• at forth In the LEM Guide for
Dbcrftioeary Grant Program, act thou .peeUld .. applbaN. m dl.er•tioealy ,.Me In 11%• LEM Fleanctsi fluid. for AdmiW "rtU,, of Planning and Action
L•
ASSURANCE OF COMPLIANCE WITH CIVIL RIGHTS ACT OF 1964. no grantee hereby &.sure. that it will comply with and will Insure compliance by its ubgr*atee.
and contractor. with Title VI of the Civil Right. Act of 1964 and .11 r ".lrome le Imposed by or pursuant to regulation. of the Department of Juatic. (25 C. F. R. part
41) issued purswnt to that title, to the set Chat es person shall, on the {rounds of race, color, or national origin, be exclud" from participation (n, be denied the
benefits of, or be etharwlse subjected W discrimination odes ..y..Ram m activity for M1Ch the ."llcart recely.. Fedesq firand" ...bbece from Ch. Uepar4
mom of Justice. Th. g.. "aa forth., will comply with •ml tusare cernpll.nc. by it. ..byanteen and contratt@n with Justice Department equal employment
regulation In federally ..stated programs (18 C. Jr. R. Part 42, subpart D) to the eft that employment discrimination In such programs on the grounds of race, color,
,reed or national origin, shall be •llom ut ". The [rant.. races.... No rJgM ef the Unit" mate. to seek judicial aefom.mant of the foregslnl cove..nb gabat
discrimination.." will Inleto a similar covenant aa.urba N. dolt of the United Stab. Co ..A judicial .WOrc•ment In Its .Cheroot. or contracts.
Date:
o ages
to Planning nay Certification a p prova Effected
Appl iatio
21
Q Yes Q t@ Q Not Applicable
1. "Itti Er
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tat or
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V C
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A-7 Y r.-ej
C r e�FRIC
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I
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
APPLICATION FOR
DISCRETIONARY
PAGE 6
22. PROJECT PLAN AND SUPPORTING DATA
GRANT
FUNDS
Please state clearly and in detail, within ten pages if possible, the aims of the project, precisely what will be done, who will be
involved and what is expected to result. Use the following major headings:
P. I. Goals
P. II. Impact and Results
P. Ili. Methods and Timetable
P. IV. Evaluation
P. V. Resources.
Number subsequent pages consecutively, i.e., Application Page ), Application Page 8, etc. See page 6 instructions for future guidance.
If this is a continuation application, a detailed report of project accomplishments
and status, current to within 60 days of termination of grant period, must be
incorporated in or appended to the application.
GOALS
Background
The City of- Newport Beach began helicopter patrol in October of 1970.
During 1971. the City experienced a 10% decrease in Part One offenses.
As no other major improvement or change in patrol operations was ini-
tiated, the City has concluded that helicopter patrol in conjunction
with ground units has been the major contributing factor to this reduc-
tion in crime.
With the implementation of helicopter patrol, law enforcement obtained
the benefits of airborne observation, particularly during daytime patrol.
However, in order to retain the same effectiveness during nighttime
patrol, the helicopter must fly at lower altitudes. Even at these
lower altitudes and with the aid of ground lighting (if available), ob-
servation capabilities are significantly reduced at night. Additionally,
this lower altitude makes the noise generated by the helicopter a signi-
ficant pollution factor to the environment which has drawn complaints
from members of the community. This noise also makes the helicopter less
efficient by announcing the helicopter's presence to the criminal element.
The use of helicopter mounted search lights further accentuates this
problem. Therefore, in an effort to improve helicopter patrol operations
and reduce the helicopter noise factor, the City has investigated the
development of an airborne low light level magnified viewing system with
stabilized image for use in the police helicopter.
LEAA and Regional Priorities
With the above described goals the City believes that this project follows
closely the goals and objectives of both the LEAA discretionary program and
the 1972 Orange County Regional priorities. Expressed in the stated objec-
tives of the LEAA discretionary grant program is the need to provide
"special impetus for... experimentation within the total law enforcement
improvement structure." In its program for Police Improvement, LEAA
supports projects which apply new or improved methods of crime detection
or apprehension to the field of law enforcement.
The project also adheres closely to Regional priorities which include
(1) optimum manpower loading; (2) operations performed using effective
and efficient procedure; (3) effective use made of latest scientific tech-
niques; and (4) determining creative and effective ways in which police
0
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE 7
helicopters can be used, both separately and in conjunction with
vehicles, through research and pilot experimentation.
System Development
The funds requested in this application will be utilized to design,
implement, and evaluate the proposed viewing system. After considera-
tion of presently available devices, the City has found none which
have been able to meet the required specifications for police heli-
copter operations. The Newton Police Department, Newton, Mass., in
their evaluation of night vision equipment for law enforcement
applications (Grant #BI 70- 065- PG -5), agree that low light level
viewing devices have a value in police surveillance and patrol work.
However, the conclusions of their equipment evaluations did not come
up with a piece of hardware that could be effectively used in a fast
moving vehicle or helicopter. Considering their extensive evaluation,
the value of low light level viewing devices and the appropriate
application for helicopter patrol work, the City of Newport Beach
feels that if a system is to be of value it must include the follow-
ing aspects:
1. Low light level image intensification
2. Magnified image of at least 5X
3. Stabilized image from helicopter vibration
4. Under 70 lb. weight limitation
5. A periscoping system which does not require extensive air-
frame modifications
6. A headup viewing device to minimize observer fatigue and
motion sickness and increase observer safety.
With this combination, the City believes that there will be acceptance
by the helicopter pilots and observers, better patrol operations by
the helicopter individually and in conjunction with ground patrol
units, and an increased effectiveness in crime detection and preven-
tion.
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
IMPACT AND RESULTS
i
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE 8
With the development and installation of the viewing system, the
City hopes to accomplish the following objectives:
1. Reduce nighttime crimes and increase detection capabilities
through increased helicopter observation capabilities.
2. Allow better observation in areas where observation is now
difficult such as dark beaches, shadowed cliff areas, tree
lined streets, alleys, and dark industrial park areas.
3. Reduce noise pollution of the environment and accompanying
citizen complaints.
4. Reduce the necessity to use high intensity lights in late
evening hours.
5. Reduce observer fatigue by allowing him to sit erect in his
seat and view the head -up viewing screen.
6. Develop the equipment which will accomplish the above and
at the same time keep the unit priced at a reasonable level
for all law enforcement agencies.
It is anticipated that new and more efficient methods of nighttime
helicopter patrol operations will evolve with the initiation of the
viewing system. If the system is successful, the City anticipates
that many municipalities across the country will be interested in
increasing the effectiveness of their helicopter patrol programs.
0
P
U.S. DEPARTMENT OF JUSTICE APPLICATION FOR GRANT
LAW ENFORCEMENT ASSISTANCE DISCRETIONARY FUNDS
ADMINISTRATION PAGE 9
METHODS AND TIMETABLE
In its investigation of available systems, the City has looked at
the following products which have not met the established criteria.
(1) SPECTROLAB "Night Sun" Searchlight - No magnification, no
stabilization.
(2) ASTROPHYSICS "Owl Eye" - Not within weight limitations,
no established stabilization system, no periscoping system.
(3) DYNA- VISION "Ultra- Sensitive low light level T.V. Model
2001" - No stabilization, no periscoping system.
(4) RECORD- O -FONE "Night Scope" - No stabilization.
(5) Airborne Closed Circuit T.V. as developed by Los Angeles
Police Department - No low light capability, too expensive.
(6) Mark Systems "Mark 1610 Stabilized -Image Binocular" - No
low light capability.
Due to the above systems' limitations, as well as those developed in
the Newton Police Department evaluation grant, the City has deter-
mined that a nighttime viewing device must be developed specifically
for police helicopter operations.
The City contacted the Philco -Ford Corporation, which has its facili-
ties located within the City, for a feasibility Study as to the proba-
bility of success for development of the system. Philco -Ford has been
active in developing night viewing devices for the Federal Government.
Early in the study, it became apparent that conventional methods for
stabilization of the viewing system could not be applied to police
patrol helicopters due to excessive weights and airframe modifications
incumbent with these methods.
These conventional methods had involved the use of gyroscopes in a
stabilized platform, therefore, Philco -Ford introduced the preliminary
concept for a new and innovative inertial stabilizing system which
would overcome weight and airframe restrictions. The City then devoted
many hours of its time to a study of alternative methods and systems
to determine if any other approach to the problem could be found. At
the end of several months, it was clear that Philco- Ford's new stabi-
lization concept was not only the most feasible, but also that Philco -
Ford was the sole company which could provide the technical and engine-
ering expertise for development of the system.
E
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE 10
The proposed Philco -Ford system will significantly increase effec-
tiveness of night patrol under low light level conditions. The
image resolution of the system will exceed the capability of the
unaided eye to the extent that the operator will be able to detect
small objects better at night than he can in daylight with his un-
aided eye. The key element of the system, the inertial statilizing
head, has been tested in a prototype model with excellent results.
The system may also be used for daylight operations by inserting
a filter over the optical system.
The development, installation and evaluation of the system has been
placed on a twelve month schedule.
0
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
Contract Award
Police Project Members
Development of System
Installation & Testing
F.A.A. Certification
Field Test System
Project Staff Data
Final Report
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE ll
Tentative Schedule
Months
1 2 3 4 5 6 7 8 9 10 11 12
X
X
X X X X X
X
X
X X X X
X X X X X X X X
1st Month
A. Establishment of Police Project Members
1. Helicopter Pilots
2. Helicopter Observers
3. Program Director
4. Administrative Personnel
B. Execution of contract with Philco -Ford
2nd through 6th Month
A. Development and refining of system by Philco -Ford
B. Consultation and coordination between Philco -Ford and
police program staff
7th Month
A. Installation and testing of system
B. FAA Certification
r
F.1
0 0
U. S. DEPARTMENT OF JUSTICE APPLICATION FOR GRANT
LAW ENFORCEMENT ASSISTANCE DISCRETIONARY FUNDS
ADMINISTRATION PAGE 12
8th through 11th Month
A.
Field testing
of system
in regular patrol operations
B.
Project staff
collection
of data
C.. Training of maintenance personnel
12th Month
Preparation of Final Report
EVALUATION
The effectiveness of the system will be measured from data received
from the helicopter operational unit, the administrative staff, and
from Philco -Ford staff.
The members of the helicopter operational unit will be required to
maintain a daily record of the system's effectiveness and will note
specifically those observations and /or subsequent arrests which the
system either initiated or assisted. This record will be maintained
on the unit's daily log (See Appendix B). Observations and arrests
in which the system was instrumental will be recorded in Special
Survey Column "A ". The time period of these incidents will be
recorded in Special Survey Column "B ". These statistics will pro-
vide specific data as to the use of the system in general patrol.
It is anticipated that the number of these incidents will increase
as the observers become more familiar with the system and its func-
tioning.
The unit will also evaluate flight operations and patrol procedures
to determine the most effective way in which the system may be used.
Included in these evaluations will be subjective responses as to
observer acceptance covering such items as fatigue factors and ease
of system operation as they relate to the system as a practical tool
for airborne observation.
The administration staff will maintain crime data during the evalua-
tion period. They will evaluate daily reports received from the
helicopter unit and relate them to previous activity reports of the
helicopter prior to the system's initiation. The number of heli-
copter complaints during and preceding the system testing period will
also be maintained.
Philco -Ford personnel will evaluate the system's technical function-
ing. In coordination with maintenance crews, they will develop the
• •
U.S. DEPARTMENT OF JUSTICE APPLICATION FOR GRANT
LAW ENFORCEMENT ASSISTANCE DISCRETIONARY FUNDS
ADMINISTRATION PAGE 13
system's required maintenance schedule. Philco -Ford evaluation
of the system and helicopter will be continued throughout flight
testing.
RESOURCES
Police Department Project Management
1. Assistant Chief Harry A. Nelson
Assistant Chief Nelson has been Assistant Chief since November
of 1968 and will act as Project Director. Prior to his
appointment, Assistant Chief Nelson was a member of the Los
Angeles Police Department for 26 years rising from patrolman
to the rank of Captain. His command responsibilities have
included Superintendent of Training, Los Angeles Police
Department Academy, Commander of West Los Angeles Patrol
Division, Commander of Internal Affairs Division, and Com-
mander of Administrative -Vice Division.
Assistant Chief Nelson has attended Washington State College
and the University of Southern California, majoring in Public
Administration.
2. Lieutenant Gary Petersen
Lieutenant Petersen is presently Special Services Section
Supervisor and is in command of the Community Relations Unit,
Training Unit, Planning and Research Unit, Court Liaison Unit,
and Analytical Unit. Lieutenant Petersen has been a member
of the department for ten years and has been assigned to Patrol,
Traffic Enforcement, and Detective duties. He is presently
completing his B.S. Degree in Criminology at California State
College in Long Beach.
Philco -Ford Program Management
1. K. E. Verble, Program Manager
15 years engineering and management experience. Managed Pave
Knife program since inception. Managed program efforts to
advance state of the art on stabilized optical tracking sys-
tems for airborne and naval use prior to Pave Knife assign-
ments. BS degree Aeronautical Engineering, North Carolina
State College; MS degree, Aeronautical Engineering, USC, LL.B.
degree, La Sale Extension University.
0
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
2. E. Ekaireb, Technical Manager
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
PAGE 14
13 years engineering and project engineering experience.
Project responsibility on Pave Knife test equipment and
Shillelagh test equipment. Managed the engineering effort
on the Shillelagh Reliability Confidence Testing Program.
BSME and BSEE degrees with scholastic honors.
R. H. Ottoson, Mechanical Design
20 years experience in mechanisms design and manufacturing.
Design responsibility for all stabilized sight efforts for
land, sea, and airborne applications. BS degree in Aeronau-
tical Engineering from the University of Minnesota.
4. J. G. Myers, Optics Design
19 years engineering experience in design
electro - optical systems and instruments.
design, fabrication and alignment of Pave
System. Conceived and supervised the est
prototype optical laboratory to fabricate
such as Pave Knife.
S. N. H. Prechel, Systems Design
of optical and
Responsible for
Knife Optical
sblishment of a
optical systems
19 years experience in systems analysis. Responsible for
performance of analytical and analog simulation studies
for various tactical weapons systems. Additional experience
in generating performance specifications and design require-
ments. BS degree in mathematics and physics.
6. W. L. Rawlings, Aircraft Interface
13 years experience in interface coordination of major air-
craft and missile weapon systems including six years on
integrating the Shillelagh missile system with MET -70, M -60
and Sheridan tanks. Three years as flightline maintenance
officer in USAF. BS in Aeronautical Engineering and MS in
Aerospace Engineering.
•
i
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
APPENDIX A
COST INFORMATION
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
This section presents the Philco -Ford cost estimate for a police
helicopter viewing system.
5.1 COST SUMMARY
This program is proposed on a firm - fixed -price basis as follows:
Cost
Profit (10 %)
Price
$113,909
11,391
$125,300
An additional option price for modifying a second helicopter is
$4,234.
5.2 COST DETAIL
The cost for the program is shown by element below:
-1-
0
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
Direct Engineering Labor
0
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
APPENDIX A
Man Months Rate Dollars
Program Management
1.0
$2,026
$ 2,026
Principal Engineer
0.1
1,793
179
Senior Engineer
14.2
1,497
21,257
Engineer
1.7
1,278
2,173
Draftsman
3.3
796
2,627
Technician
6.9
969
6,686
Sub -Total $ 34,948
Fringe Benefits
Total Direct Engr.
Material
Travel
Technical Publications
Engineering Overhead
Total Cost
Profit @ 10%
Price
5.3 COSTING APPROACH
a. Direct Engineering Labor
35.5% 12,408
108.08
$ 47,356
15,081
28
300
51,144
$ 113,909
11,391
$ 125,300
The scope of work was broken into functional subtasks. Each subtask
was estimated after a detail review by the cognizant /performing
engineering department. The detail estimates were reviewed by the
program /technical manager to insure the meeting of overall program
objectives and elimination of duplication. The labor categories
utilized represent skill groups at Aeronutronic and the labor rates
are the company -wide average salaries for each group. These rates
were submitted for review and approval to the Division's cognizant
government Contracting Officer on September 10, 1971. The labor
rates are consistent with the provisions of Executive Order 11615
(Presidential stabilization of prices, rents, wages and salaries)
and assume a program midpoint based on the estimated calendarization
of manpower of June 1972. The Fringe Benefit rates used were approved
by the Division's cognizant government Contracting Officer on
September 10, 1971.
-2-
0
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
b. Material
0
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
APPENDIX A
The estimates for detail material costs are summarized below:
Total - Material Cost
$ 15,081
The material estimates are based on vendor telephone quotations or
catalog prices.
C. Travel and Technical Publications
The costs for travel and technical publications represent estimated
travel and reproduction expenses associated with FAA recertification
of the helicopter after the modifications have been accomplished for
the sighting system installation.
-3-
Unit
Quantity
Total
Item (Vendor, if known)
Cost
Required
Cost
Bearings,(Barden) $
5
48 $
240
Tubing - aluminum
8
30 ft.
240
Box (Zero)
45
4
180
Lamps
15
6
90
Flex Cable (Macwhyte)
90
8
720
Control Handle
20
2
40
Sheet material - aluminum
-
-
800
Seals (National Rubber)
15
6
90
Rod and bearings
10
30
300
Rack
8
8
64
Lenses - objective (Burke & James)
75
2
150
- half /objective(Burke & James)
36
2
72
- first relay (Burke & James)
75
2
150
- second relay (Rolyn)
120
2
240
- wide field (Burke & James)
460
1
460
- med. field (Burke & James)
75
2
150
- narrow field (Burke & Janes)
78
2
156
Mirrors - Ml (Optical Industries)
25
3
75
- M2 (Optical Industries)
25
3
75
- M3 (Optical Industries)
30
3
90
- M4 (Optical Industries)
40
3
120
- M5 (Optical Industries)
40
3
120
- M6 (Optical Industries)
48
3
144
- M7 (Optical Industries)
55
3
165
Filters (Rolyn)
225
2 sets
450
Prism,double dove (Precision Optics)
1,700
1
1,700
TV Display Unit (Varo)
8,000
1
8,000
Total - Material Cost
$ 15,081
The material estimates are based on vendor telephone quotations or
catalog prices.
C. Travel and Technical Publications
The costs for travel and technical publications represent estimated
travel and reproduction expenses associated with FAA recertification
of the helicopter after the modifications have been accomplished for
the sighting system installation.
-3-
U.S. DEPARTMENT OF JUSTICE
LAW ENFORCEMENT ASSISTANCE
ADMINISTRATION
d. Engineering Overhead
0
APPLICATION FOR GRANT
DISCRETIONARY FUNDS
APPENDIX A
The overhead rates utilized represent the estimated division aver-
age for the engineering pool in the 1972 -73 period. The rate is
derived in a manner consistent with ASPR, Section XV, Provisions
and was submitted for review and approval to the Divisions's cog - '..
nizant government Contracting Officer on June 30, 1971.
-4-
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0
RESOLUTION NO. 7632
6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
NEWPORT BEACH AiTTHORIZING THE SUBMISSION OF AN
APPLICATION FOR THE DEVELOPMENT OF AN AIRBORNE
LOW LIGHT LEVEL VIEWING SYSTEM TO THE I.AW EN-
FORCEMENT ASSISTANCE ADMINISTRATION
WHEREAS, the City of Newport Beach desires to undertake
the development of an Airborne Low Light Level Viewing System to
be funded in part from funds made available through the Omnibus
Crime Control and Safe Streets Act. of 1908 administered by the Law
Enforcement Assistance Administration,
NOW, THEREFORE, BE IT RESO'L%,ED by the City Council of the
City of Newport. Beach as follows;
(1) that. the Mayor is authorized to submit the attached
Application for Grant. for Law Enforcement Purposes to the Law En-
forcement Assistance Administration,
(2) that in the event that the Law Enforcement. Assistance
consents to fund the project, the Mayor is authorized to execute on
behalf of the City of Newport Beach the contract for the grant for
law enforcement. purposes;
(3) that the applicant agrees to provide the required
matching funds to said project;
(4) that grant funds received hereunder shall not be used
to supplant ongoing law enforcement expenditures.
ADOPTED this 28th day of February , 1972
ATTEST:
City Clerk
dm
2/22/72