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HomeMy WebLinkAboutC-1600(A) - Street improvements, Ford Road, Jamboree, MacArthur Boulevard0 4 CITY OF NEWPORT BEACH CALIFORNIA City Hall 3300 W. Newport Blvd. Area Code 714 673 -2110 T0: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 1500E Description of EngLmevW seamdQes fov VoW Road Widening Authorized by Resolution No. a '22e , adopted on 3 -25 -74 Effective date of Contract MArtlh 25- IA74 Contract •. B. Address US San Mm—, Amount of Contract —City fteM i 0 any am s. Mare 29, 1974 PUBLIC WORKS DEPARTMENT Attwrtion: Steve Bucknam CITY CLERK I a, a w41 tl. Attached are two copies of the engineering agreement with Simpson- Steppat, Qmsulting Civil Engineers for the above project. One copy is to be forwarded to Simpson- Steppat and the other is for your files. This agrmwent was authorized by the City Council on March 25 by the adoption of Resolution No. 8226. Laurs Lagios LL:swk enc. i TO: CITY CLERK FROM: Public Works Department 0 March 26, 1974 SUBJECT: FORD ROAD IMPROVEMENTS FROM JAMBOREE ROAD TO 570 FEET WESTERLY OF MACARTHUR BOULEVARD Laura: Attached are the originals and two copies each of the Cooperative Financing Agreement and the Agreement for Engineering Services for funding and design of the subject project. Both agree- ments have been executed by the second parties. Please return two copies of each agreement when they have been fully executed by the Mayor and yourself. One copy of the Financing Agreement will be forwarded to The Irvine Company, and one copy of the Engineering Agreement will be forwarded to the engineer. Steve Bucknam Project Manager SB:jfd Att. 0 9 AGREEMENT FOR ENGINEERING SERVICES (Ford Road Improvements From Jamboree Road To A Point 570 Feet Westerly Of MacArthur Boulevard) THIS AGREEMENT is made and entered into this as tr% day of MA R CH , 1974, by and between the CITY OF NEWPORT BEACH, a municipal corporation hereinafter referred to as "CITY ", and the firm of SIMPSON- STEPPAT, Consulting Civil Engineers, herein referred to as "ENGINEER ". W I T N E S S E T H• WHEREAS, CITY intends to construct the following improvements in Ford Road from Jamboree Road to a point 570 feet westerly of MacArthur Boulevard (SH73): (1) Widening and reconstruction of Ford Road within the above - described limits; (2) Construction of new, and reconstruction of existing longitudinal and transverse storm drainage systems in Ford Road within the above - described limits; (3) Installation of a street lighting system in Ford Road for the entire project length; (4) Construction of a bicycle trail on the southerly side of Ford Road for the entire project length; (5) Reconstruction and modification of the existing traffic signal at the intersection of Ford Road with Jamboree Road; and WHEREAS, ENGINEER has submitted a proposal to CITY to perform the engineering services in connection with the design of said project; and WHEREAS, CITY desires to accept said proposal. -1- NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: 1. General A. CITY engages ENGINEER to perform the services hereinafter described for the compensation herein stated. B. ENGINEER agrees to perform said services upon the terms hereinafter set forth. 2. Services To Be Performed By Engineer ENGINEER hereby agrees to perform the following services: A. Perform supplemental field surveys as needed to complete a final design, and to preserve existing monumentation. B. Prepare detailed plans for the construction of the project. The plans will be prepared on standard plan and profile sheets to be furnished by the City. The plan view scale will be 1" = 40'. C. Set precise alignment centerline monumentation after completion of construction. Prepare and record a record of survey map for the centerline survey. D. Prepare a drainage study for the sub -areas tributary to Ford Road. This study shall include a map showing the drainage sub - areas, the direction of flow and the location and size of and existing /proposed facilities. Hydrologic and hydraulic data calculations shall be included. E. Prepare the necessary special provisions and bid proposal in conjunction with the City's Standard Specifications, and the State of California Standard Specifications on Xerox masters suitable for use by the City in calling for competitive bids. F. Prepare a final engineer's estimate based on the quantities used in the bid proposal. A cost breakdown by bid items or portions of same shall be prepared in accordance with criteria to be provided by the City, showing the proportion of the cost -2- 0 0 of the project to be borne by the City, the County and The Irvine Company. G. Review the progress of the design with the City staff at appropriate times during preparation. H. Coordinate plan preparation with the consulting firm which will be designing the traffic signal modifications at the Jamboree Road intersection. I. Provide professional consultation and advice during construction of the project. 3. Duties of City CITY hereby agrees to supply ENGINEER with the following information and materials: A. Soils investigation report prepared by the Orange County Road Department. B. Mylar plan and profile and standard sheets for preparation of original project drawings. C. Any other additional information available which the parties agree may be beneficial to the final design of the project. 4. ownership of Project Documents Original drawings, reports, notes, maps and other documents shall become the property of the City and may be reproduced as deemed necessary by the Public Works Director. 5. Engineer In Charge Fritz C. Steppat, RCE No. 19249, shall be the Engineer in charge of the project design. 6. Right of Termination CITY reserves the right to terminate this agreement at any time by giving ENGINEER three (3) days' prior written notice; notice shall be deemed served upon deposit in the United States mail, postage prepaid, addressed to any of ENGINEER's business -3- S a 0 • offices. In the event of termination due to fault of ENGINEER, CITY shall be relieved of any obligation to compensate ENGINEER. If this agreement is terminated for any reason other than fault of ENGINEER, CITY agrees to compensate ENGINEER for the actual services performed up to the effective date of the notice of termination, on the basis of the fee schedule contained herein. 7. Completion of Final Design All plans and other documents for the project shall be submitted to the Public Works Director of CITY for final review by June 1, 1974. 8. Fee Schedule and Payment A. In consideration of the performance of the above- described engineering services, CITY hereby agrees to pay ENGINEER an amount based upon the hourly rate schedule set forth below. In no event shall said amount be greater than Twenty -One Thousand Three Hundred Dollars ($21,300.00): (1) Hourly rates for office and field personnel shall be as follows: Principals Project Engineer Designers Senior Draftsmen Junior Draftsmen Typist 3 -Man Survey Crew 2 -Man Survey Crew $35.00 /hr. $22.50/hr. $18.00 to $20.00/hr. $13.50 /hr. $ 9.50 to $12.00 /hr. $12.00 /hr. $59.00 /hr. $45.00 /hr. (Hourly rates for field survey crews are subject to an increase after August 1, 1974.) as follows: (2) The contract amount shall be paid to ENGINEER (a) Monthly partial payments shall be based on the amount earned each month, as determined by the fee schedule. The sum of the monthly partial payments shall not exceed ninety (90) percent of the maximum fee. (b) Balance of the total amount earned to be paid upon completion of work specified in Section 2 above. (Services To Be Performed By Engineer) (c) In addition, CITY agrees to reimburse 0 0 ENGINEER for the actual cost of reproduction of copies of said plans, and related documents, as well as computer costs, filing fees, checking fees, cost of aerial topographic mapping, and other related costs authorized by the Public Works Director and advanced by ENGINEER. 9. Additional Work Should ENGINEER complete any additional work not outlined in this agreement, but authorized by CITY, such as legal descriptions, revisions to final plans, design of off -site facilities, additional topography, additional utility design or construction staking, the extra work shall be performed on an hourly basis in accordance with the hourly rate standard fee schedule set forth in Section 8 above. (Fee Schedule and Payment) 10. Project Scope Revisions The scope of the project may be changed and the maximum fee revised upon prior written approval of the Public Works Director if the increase in the maximum fee does not exceed $2,100. If revisions to the scope of the project would result in an increase in the maximum fee exceeding $2,100, an amendment providing for such revisions shall be processed and executed by the parties hereto. 11. Hold Harmless ENGINEER shall indemnify and save harmless CITY, and its officers and employees, from any damage or liability arising from any errors, omissions or negligence in ENGINEER's performance of this agreement, or in the engineering work and services herein provided. IN WITNESS WHEREOF, the parties have executed -5- this agreement as of the day and year first above written. ATTEST: � fr. C v 'Clerk APPROVED AS TO FORM: Assistant City Attorney ITY OF NEWPORT BEACH SIMPSON - STEPPAT CONSULTING CIVIL ENGINEERS By: �n z L'• Ufo,v By: a CITY ENGINEER MAR 2 5 1974 • RESOLUTION NO. 8 2211 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE EXECUTION OF AN ENGINEERING SERVICES AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND SIMPSON- STEPPAT, CONSULTING CIVIL ENGINEERS, FOR THE WIDENING OF A PORTION OF FORD ROAD WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain engineering services agreement between the City of Newport Beach and Simpson - Steppat, Consulting Civil Engineers, in connection with the widening of Ford Road from Jamboree Road to 570 feet west of MacArthur Boulevard; and WHEREAS, the City Council has considered the terms and conditions of said engineering services agreement and found them to be fair and equitable, and in the best interests of the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said engineering services agree- ment for the services above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 25th day of March, 1974. Mayor ATTEST: City Clerk DON:mh 3/19/74