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Home My WebLink AboutC-1663(C) - Professional Engineering Services Agreement; Water Transmission Main Improvements East Coast Highway Poppy Avenue to the Easterly City Limits0 6 6 CITY OF NEWPORT BEACH CALIFORNIA City Hall 3300 W. Newport Blvd, Area Code 714 673 -2110 DATE December 2, 1974 TO: FINANCE DIRECTOR FROM: City Clerk SUBJECT: Contract No. 1663E Description of Contract Engineering agreement for East Coast Highway water TrensmsRUM Authorized by Resolution No. 8395 adopted on Nov#rber 25, 1974 Effective date of Contract November 25, _974 Contract with Aldermm, Swift 6 LflAS Address ')971 S ' "Ain Street Pmount of Contract 3a,,,way tota not to exceed $16,000.... unless certain conditions are involved - see paragraphs IX and X. ity ftem OFFICE OF THE CITY CLERK QM 17 TO: 'Public Works Department SUBJECT: East Coast Highway Water Tkwmdsaicn Lvpriovemmft Agreement for Engineering Services C -1663E Attached are two fully executed copies of subject agreemesot with Alderman, Swift and Lewis. Please transmit one copy to said engirkeers The City Council authorized this agreement on November 26 by the adoption of Resolution No. 8395. Laurin Lagios, City clerk LL:swk enc. i AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES (WATER TRANSMISSION MAIN IMPROVEMENTS EAST COAST HIGHWAY ((SH 1)) POPPY AVENUE TO THE EASTERLY CITY LIMITS) THIS AGREEMENT is made and entered into this :7! day Of Gov' „t'd 'r- R , 1974, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY ", and the firm of ALDERMAN, SWIFT & LEWIS, CONSULTING ENGINEERS, here- inafter referred to as "ENGINEER ". W I T N E S S E T H: WHEREAS, CITY intends to install a water transmission main including appurtenances and connections to existing distribution sys- tems in East Coast Highway (SH 1) from Poppy Avenue to the Easterly City Limits, hereinafter referred to as "PROJECT "; and WHEREAS, ENGINEER has submitted a proposal to CITY to perform engineering services in connection with the design of PROJECT; and WHEREAS, CITY desires to accept said proposal, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. General A. CITY engages ENGINEER to perform the services hereinafter described for the compensation herein stated. B. ENGINEER agrees to perform said services upon the terms hereinafter set forth. C. ENGINEER shall present preliminary project reports to CITY for evaluation of alterna- tives and shall not proceed with the final design phase of the project herein mentioned until authorized in writing by CITY. II. Services to be Performed by ENGINEER ENGINEER hereby agrees to perform the following services: A. Preliminary Design Phase. Prepare a preliminary project report which shall -1- 0 0 specifically include the following items: 1. Schematic drawings of 12 ", 16" and 18" transmission main alternatives; 2. Preliminary cost comparison analysis for each alternative; 3. Summary report in letter form outlining the preliminary project analysis. B. Final Design Phase. 1. Provide horizontal and vertial control, as well as topographic surveys to verify and/ or supplement "as- built" drawings of East Coast Highway, as necessary to complete a final design; 2. Assist the CITY in establishing the para- meters of a soils investigation for the PROJECT; 3. Prepare detailed construction drawings on City- furnished standard plan and profile sheets to a scale of 1" = 40' horizontally; 4. Prepare special provisions and contract docu- ments on Xerox masters to be used in con- junction with the City's Standard Specifi- cations (Standard Specifications for Public Works Constructions, 1973 Edition, including supplements); 5. Determine State permit requirements and design a traffic control plan for the construction phase of the PROJECT; 6. Calculate the construction quantities, esti- mate their cost, and provide a final engineer's estimate in bid proposal format; 7. At key milestones present design solutions for review by CITY; 8. Provide consultation and /or interpretation of plans and specifications during the construc- tion phase of the PROJECT, including review -2- of shop drawings. III. Duties of CITY CITY hereby agrees to supply ENGINEER with the following information and materials: A. Soils investigation report; B. Mylar plan and profile and standard sheets for preparation of original project drawings; C. Field measurements to reflect "as- built" condi- tion of work; (CITY will also make "as- built" amendments to the drawings.) D. Any other additional information available which the parties agree may be beneficial to the final design of the PROJECT. IV. Ownership of Project Documents Original drawings, reports, notes, maps and other documents shall become the property of the CITY and may be reproduced and utilized as deemed necessary by the Public Works Director. V. Engineer in Charge William D. Lewis, RCE No. 11543, shall be the engineer in charge of PROJECT design. VI. Right of Termination CITY reserves the right to terminate this agreement at any time by giving ENGINEER three (3) days' prior written notice; notice shall be deemed served upon deposit in the United States Mail, postage prepaid, addressed to any of ENGINEER's business offices. In the event of termina- tion due to fault of ENGINEER, CITY shall be relieved of any obligation to compensate ENGINEER. If this agreement is terminated for any reason other than fault of ENGINEER, CITY agrees to compensate ENGINEER for the actual services performed up to the effective date of the notice of termination, on the basis of the fee sche- dule contained herein. VII. Completion of Preliminary Project Report and Final Design Preliminary project report shall be presented to CITY for -3- • • review by January 1, 1975. Final design, including all plans and other documents for the PROJECT shall be submitted to the Public Works Director of CITY for final review within ninety (90) calendar days following authorization by CITY to proceed with final design. VIII. Fee Schedule and Payment In consideration of the performance of the above - described engineering services, CITY hereby agrees to pay ENGINEER an amount based upon the hourly rate schedule set forth below. In no event shall said amount be greater than Sixteen Thousand Dollars ($16,000.00), except as other- wise provided herein. A. Hourly rates for office and field personnel shall be as follows: Principal $30.00 /hour Registered Civil Engineer $25.00 /hour Designer $20.00 /hour Draftsman $15.00 /hour Survey Party (2 man) $49.50 /hour Typist $10.00 /hour B. The contract amount shall be paid to ENGINEER as follows: 1. Monthly partial payments shall be based on the amount earned each month, as determined by the fee schedule. The sum of the monthly partial payments shall not exceed ninety percent (90 %) of the maximum fee; 2. Balance of the total amount earned to be paid upon completion of work specified in Section II (Services to be Performed by ENGINEER), or by January 1, 1976, whichever occurs first; 3. In addition, CITY agrees to reimburse ENGINEER for the actual cost of reproduction -4- 0 of copies of said plans and related docu- ments, as well as computer costs, filing fees, checking fees, cost of aerial photo- graphy, materials cost related to survey work plus ten percent (108), and other related costs authorized by the Public Works Director and advanced by ENGINEER. IX. Additional Work Should ENGINEER complete any additional work not outlined in this agreement, but authorized by CITY, such as legal descriptions, revisions to final plans, design of off - site facilities, additional topography, additional utility design or construction staking, the extra work shall be performed on an hourly basis in accordance with the hourly rate standard fee schedule set forth in Section VIII (Fee Schedule and Payment) above. X. PROJECT Scope Revisions The scope of the PROJECT may be changed and the maximum fee revised upon prior written approval of the Public Works Director if the increase in the maximum fee does not exceed One Thousand Six Hundred Dollars ($1,600.00). If revisions to the scope of the PROJECT would result in an increase in the maximum fee exceeding One Thousand Six Hundred Dollars ($1,600.00), an amendment providing for such revisions shall be processed and executed by the parties hereto. XI. Hold Harmless ENGINEER shall indemnify and save harmless CITY and its officers and employees from any damage or liability arising from any errors, omissions or negligence in the ENGINEER's performance of this agreement, or in the engineering work and services herein provided. IN WITNESS WHEREOF, the parties hereto have executed this -5- I agreement on the date first above written. I ATTEST: CITY OF NEWPORT BEACH By By: zwaa-16`/, awia sro it Clerk Mayor CITY APPRO AS T O RMAN, SWIFT & LEWIS, C ULTING ENGINEERS h O Kss1,&jaift ty A or ey ice Presi e By 7G Asst. Sec'y /Treas. H43(i�i3� -6r 0 0 RESOLUTION NO. 8 395 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH AUTHORIZING THE EXECUTION OF AN AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND ALDERMAN, SWIFT & LEWIS FOR ENGINEERING SERVICES IN CONNECTION WITH WATER TRANSMISSION MAIN,IMPROVE_MENTS -- EAST COAST HIGHWAY FROM POPPY AVENUE TO THE EASTERLY CITY LIMITS WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain engineering services agreement between the City of Newport Beach and Alderman, Swift & Lewis in connection with water transmission main improvements -- East Coast Highway from Poppy Avenue to the easterly City limits; and WHEREAS, the City Council has considered the terms and conditions of said engineering services agreement and found them to be fair and equitable, and in the best interests of the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Newport Beach that said engineering services agreement for the services above described is approved, and the Mayor and City Clerk are hereby authroized and directed to execute the same on behalf of the City of Newport Beach. ADOPTED this 25th day of Mayor ATTEST: City Clerk November . 1974. DDO /bc 11/19/74