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Home My WebLink AboutC-1670 - City Hall Council Chambers, Architectural AgreementS\ CITY OF NEWPORT BEACH CALIFORNIA 3300 W. Newport Blvd. Area Code. 714 673 -2110 DATE November 16, 1974 TO: FINANCE DIRECMR FROM: City Cleric SUBJECT: Contract No. 1670E Description of Contract Arrhit+echael Aw7eemant for City Hall Cm=il Ch mbws Authorized by Resolution No. 8373 , adopted on petober 15, 1974 Effective date of Contract Navember 7. 1974 Amount of Contract I M, erealm than 817,250.00 CIMMM November 18, 1974 Public Works Depart wnt CM CLERK CO?STR=CN OF NEW COUNM. - "OiA1 M C -1670E Enclosed are two executed copies of the Architectural Servioes Agrement with Ywait Dorius and Associates for subject project. Said agreement was authorised by the City Co mcil on October 15 by the adoption of Resolution No. 8373. Please transmit one copy to the architects and retain one for your files. Laura Lagios City Cleric LL:swk enc. 0 ARCHITECTURAL SERVICES AGREEMENT 0 NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY ", and KERMIT DORIUS AND ASSOCIATES, hereinafter referred to as "ARCHITECT ". W I T N E S S E T H: WHEREAS, CITY intends to construct a new City Council Chamber; and WHEREAS, ARCHITECT has submitted a proposal to CITY to perform the architectural services in connection with the construc- tion of the City Council Chambers; and WHEREAS, CITY desires to accept ARCHITECT's proposal, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. General A. CITY engages ARCHITECT to perform the services hereinafter described and agrees to compensate ARCHITECT as herein provided; B. ARCHITECT agrees to perform the subject archi- tectural services on the terms and conditions hereinafter set forth. II. Services to be Performed by ARCHITECT ARCHITECT shall perform services under this agreement in the following phases: A. The schematic design phase; B. The design development phase which shall include the following: 1. Investigation and conferences with the City staff to determine all requirements and limitations; -1- ak THIS AGREEMENT is made and entered into this 9-W day of App VJER;liER 1974, by and between the CITY OF NEWPORT BEACH, a municipal corporation, hereinafter referred to as "CITY ", and KERMIT DORIUS AND ASSOCIATES, hereinafter referred to as "ARCHITECT ". W I T N E S S E T H: WHEREAS, CITY intends to construct a new City Council Chamber; and WHEREAS, ARCHITECT has submitted a proposal to CITY to perform the architectural services in connection with the construc- tion of the City Council Chambers; and WHEREAS, CITY desires to accept ARCHITECT's proposal, NOW, THEREFORE, in consideration of the foregoing, the parties hereto agree as follows: I. General A. CITY engages ARCHITECT to perform the services hereinafter described and agrees to compensate ARCHITECT as herein provided; B. ARCHITECT agrees to perform the subject archi- tectural services on the terms and conditions hereinafter set forth. II. Services to be Performed by ARCHITECT ARCHITECT shall perform services under this agreement in the following phases: A. The schematic design phase; B. The design development phase which shall include the following: 1. Investigation and conferences with the City staff to determine all requirements and limitations; -1- ak 0 f 2. Refinement of design to the satisfaction of all parties; 3. Preparation of preliminary drawings, specifi- cations, project budget and schedule. This will include outline, structural, mechanical and electrical design; C. The construction document phase which shall include the following: 1. Preparation of complete construction drawings and specifications that will include archi- tectural, struct al, mechanical, electrical k. 2. Preparation of a final cost estimate based on projected costs at time of contract award; D. Bidding or negotiation phase which shall include the response by ARCHITECT to requests for informa- tion during bidding or negotiation; E. Construction phase which shall include the following: 1. Response by ARCHITECT to requests for information during construction; 2. On -site inspections from time -to -time as construction proceeds. Landscape architectural services shall be provided by the CITY. III. Services to be Performed by CITY A. Preparation of master parking plan; B. Obtaining a permit for the project from the California Coastal Conservation Commission; C. Furnishing a soils report; D. Furnishing topographical survey of the building site; E. Landscape design; F. Timely review and approval of work submitted by ARCHITECT; G. Preparation of legal responsibilities section of specifications; -2- 0 • H. Reproducing and assembling contract documents; I. Construction supervision; J. Selection of carpets, drapes, and movable fur- nishings. IV. Ownership of Project Documents Original drawings, reports, maps, notes and other documents shall become the property of the CITY and may be reproduced and utilized as deemed necessary by the Director of Public Works. V. Right of Termination CITY reserves the right to terminate this agreement at any time by giving ARCHITECT three (3) days' prior written notice. Notice shall be deemed served upon deposit in United States Mail, postage prepaid, addressed to any of ARCHITECT's offices. In the event of termination due to the fault of ARCHITECT, CITY shall be relieved of any obligation to compensate ARCHITECT. If this agreement is terminated for any reason other than fault of ARCHITECT, CITY agrees to compensate ARCHITECT for the actual services performed up to the effective date of the notice of termination, on the basis of the fee schedule contained herein. VI. Completion of Final Design All plans and other documents for the project shall be submitted to the Public Works Director of CITY for final approval. VII. Fee Schedule and Payment A. In consideration of the performance of the above- described architectural services, CITY hereby agrees to pay ARCHITECT the following amounts for each of the separate phases under this agreement. In no event shall said amount be greater than Seventeen Thousand Two Hundred Fifty Dollars ($17,250.00); 1. The maximum amount to be paid during the sche- matic design phase is One Thousand Five Hundred -3- 0 0 Dollars ($1,500.00), which amount ARCHITECT has already received from CITY; 2. The maximum amount to be paid during the design development phase is Four Thousand Five Hundred Thirty -Seven Dollars and Fifty Cents ($4,537.50); 3. The maximum amount to be paid during the con- struction documents phase is Eight Thousand Six Hundred Twenty -Five Dollars ($8,625.00); 4. The maximum amount to be paid during the bidding or negotiation phase is Eight Hundred Sixty -Two Dollars and Fifty Cents ($862.50); 5. The maximum amount to be paid during the con- struction phase shall be One Thousand Seven Hundred Twenty -Five Dollars ($1,725.00). In the event a construction contract is not awarded, this fee will not be paid to ARCHITECT. B. The contract amount shall be paid to ARCHITECT as follows: Monthly partial payments shall be based on the amount earned each month as determined by the fee schedule. VIII. Hold Harmless ARCHITECT shall indemnify and hold harmless CITY, its officers, employees and agents from any damage or liability arising from any errors, omissions, negli- gence or other wrongful acts performed by ARCHITECT in performance of this agreement. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date first above written. ATTE By: APPROVED AS TO FO____ r By: ' *ssistant- City Att rney -4- TY OF NEWPORT BEACH CITY KERMIT DORIUS AND ASSOCIATES ARCHITECT 0 RESOLUTION NO. 8373 Ct/ A RESOLUTION OF THE CITY COUNCIL OF THE CITY u..� _. _ OF NEWPORT BEACH AUTHORIZING THE EXECUTION OCT 15 1974 OF AN AGREEMENT BETWEEN THE CITY OF NEWPORT BEACH AND KERMIT DORIUS AND ASSOCIATES, ARCHITECTS, INCORPORATED, FOR ARCHITECTURAL nY' SERVICES AND AUTHORIZING EXECUTION OF AN Y QF t�rWVQ4T p"a'C'" AGREEMENT FOR LANDSCAPING IN CONNECTION WITH THE PLANS AND SPECIFICATIONS FOR THE PROPOSED NEW COUNCIL CHAMBER WHEREAS, there has been presented to the City Council of the City of Newport Beach a certain agreement between the City of Newport Beach and Kermit Dorius and Associates, Architects, Incorporated, for architectural services in connection with the construction of a new Council Chamber to be built in the front of the existing City Hall; and WHEREAS, the City Council has considered the terms and conditions of said agreement and found them to be fair and equitable; WHEREAS, it would be desirable to employ a landscape architect to prepare plans and specifications for landscaping the new Chamber facility; NOW, THEREFORE, BE IT RESOLVED that said agreement for the architectural services above described is approved, and the Mayor and City Clerk are hereby authorized and directed to execute the same on behalf of the City of Newport Beach; BE IT FURTHER RESOLVED, that the City Council authorize the staff to employ a landscape architect to work with the principal architect to prepare plans and specifications for landscaping the new Council facility for a sum not to exceed $2,000. ADOPTED this 15th day of October 1974. ATTEST: City Clerk i Mayor